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HomeMy WebLinkAboutCity Council-Minutes-6/3/2003 MINUTES OF THE COLLEYVILLE CITY COUNCIL MEETING JUNE 3,2003 The Pre Council meeting of the Colleyville City Council was called to order by Mayor Arp on June 3, 2003, at 5:17p.m. ROLL CALL: Councilpersons Elaine Dolan, Rich Hendler, Jon Ayers and Mayor Pro Tern Ginny Tigue were present. Mayor Donna Arp, Incoming Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Director of Public Works Keith Fisher, Community Development Director Barry LeBaron, Community Development Manager Clayton Husband, Parks and Recreation Manager Monica Walsh, Financial Analyst Collin Boothe, Communications Manager Dixie Cawthorne, Administrative Assistant Cindy Martin and City Secretary Cynthia Singleton were also present. Councilman Mark Skinner arrived at 5:35 p.m. PC-1. Discussion of the Northeast Transportation Services Urban Transit District (NETSUTD) program Ms. Linda Cherrington of the NETS program provided an overview of the Northeast Transportation Services Urban Transit District program. pc- 2. Discussion of June 3, 2003 City Council regular agenda items There was general discussion related to the regular agenda items. There being no further business, the meeting was adjourned at 6:35 p.m. CITY COUNCIL MINUTES JUNE 3, 2003 ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler, Jon Ayers and Mayor Pro Tern Ginny Tigue were present. Mayor Donna Arp, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Finance Director Terry Leake, Director of Public Works Keith Fisher, Community Development Director Barry LeBaron, Community Development Manager Clayton Husband, Parks and Recreation Manager Monica Walsh, Financial Analyst Collin Boothe, Administrative Assistant Cindy Martin, Communications Manager Dixie Cawthorne, City Attorney Ross Foster and City Secretary Cynthia Singleton were also present. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Mayor Arp explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal, Section 551.072 - Property Acquisition, and Section 551.074 - Personnel. She further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:48 p.m. and reconvened at 7:32 p.m. The invocation was given by Pastor Royal Farris of Life Connection Church, after which Ross Foster led the Pledge of Allegiance. 2. READING AND PUBLIC HEARING - Resolution R-03-2159 - Canvassing the Run-Off Election for Mayor, held May 31 , 2003 Mayor Arp opened the public hearing and read Resolution R-03-2159 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Mayor Pro Tern Tigue moved to approve Resolution R-03-2159. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tern Tigue Nays: None Mayor Arp declared the motion carried. 2 CITY COUNCIL MINUTES JUNE 3, 2003 3. OATH OF OFFICE - MAYOR City Secretary administered the Oath of Office to Mayor Joe Hocutt. 4. RECEPTION FOR MAYOR Mayor Arp recessed the meeting at 6:45 p.m. and Mayor Hocutt reconvened at 6:53 p.m. Mayor Hocutt expressed gratitude to those who supported him during the campaign and the citizens for exercising their right to vote. 5. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Mayor Hocutt presented a Proclamation to Dr. Kevin Singer, Grapevine-Colleyville Independent School District Superintendent and Mr. Ed King, Colleyville Heritage High School Assistant Principal, in recognition of the Colleyville Heritage High School Advanced Placement Program, which is ranked in the top one percent in the country. Mayor Hocutt presented a Proclamation to Dr. Kevin Singer, Grapevine-Colleyville Independent School District Superintendent and Mr. Dana Drew, Grapevine High School Principal, in recognition of the Grapevine High School Advanced Placement Program, which is ranked in the top one percent in the country. Mr. King and Mr. Drew, on behalf of the staff and students, expressed appreciation to the community for their support. Dr. Singer thanked the City for honoring the school district and spoke regarding the school district staff, students and community support. Mayor Hocutt presented a plaque to Mayor Donna Arp in appreciation of service as Councilman, Place 2 and Mayor. Mayor Pro Tem Tigue presented Mayor Arp with the gavel and photographs and thanked her for doing a wonderful job. Mayor Arp recounted past experiences in city government and thanked city staff for their hard work and dedication. Mayor Hocutt recessed the meeting at 8:20 p.m. and reconvened at 8:37 p.m. 3 CITY COUNCIL MINUTES JUNE 3, 2003 CONSENT: 6. READING AND PUBLIC HEARING - Resolution R-03-2160 - Consent Items: a. Approval of minutes of the regular City Council meeting of May 20, 2003 b. Approval of minutes of the City Council Worksession of May 22-23,2003 c. Approval of the abandonment of a public right-of-way on Tract 1, Nystel Addition, located at 1809 John McCain Road, Case G-03-013 d. Approval of the Bogart Dairy local historical marker application Mayor Hocutt opened the public hearing and read Resolution R-03-2160 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Hocutt reopened the public hearing to allow a citizen to speak. Mr. Arnie Nelson, 5800 Hunter Trail, spoke in favor of Item c. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Skinner requested that Item c be considered separately. Councilman Skinner moved to approve Resolution R-03-2160 with the exception of Item c. Mayor Pro Tem Tigue seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. PUBLIC HEARINGS: 7. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1406 - Approval to amend Section 3A and 3C and Section 4A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville related to the procedure and the fee structure of construction fire hydrant meters Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1406. 4 CITY COUNCIL MINUTES JUNE 3, 2003 There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. 8. READING AND PUBLIC HEARING - Resolution R-03-2161- Approval of a request of Grady Walker for a waiver of water impact fees at 7309 John McCain Road Mayor Hocutt opened the public hearing and read Resolution R-03-2161 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mr. Grady Walker, 7309 John McCain Road, applicant, was present to answer questions of the Council. City Manager Bill Lindley provided an explanation of the purpose of the water impact fees. Discussion ensued regarding water pressure, formula for determining impact fees based on meter size, staff recommendation and installation costs for meters. Councilman Ayers moved to deny Resolution R-03-2161. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: Mayor Pro Tem Tigue Mayor Hocutt declared the motion carried. 9. READING AND PUBLIC HEARING - Resolution R-03-2162 - Approval of a donation of a Street Clock for the City Hall and Library from the Colleyville Rotary Club Mayor Hocutt opened the public hearing and read Resolution R-03-2162 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Skinner, Mayor Pro Tem Tigue and Councilman Hendler expressed appreciation to the Rotary Club for the donation of the clock. 5 CITY COUNCIL MINUTES JUNE 3, 2003 Mr. Dan Crowe, President of the Rotary Club, was present to answer questions of the Council. Mr. Dale Gamble, Rotary Club member, was given special recognition for establishing the plan to donate the clock to the City. Mayor Pro Tem Tigue moved to approve Resolution R-03-2162. Councilman Ayers seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 10. READING AND PUBLIC HEARING - Resolution R-03-2163 - Approval of Design Contract with Halff and Associates for the Cottonbelt Trail, Phase II, in the amount of $46,590 Mayor Hocutt opened the public hearing and read Resolution R-03-2163 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Public Works Director Keith Fisher provided an overview of the project. Mayor Pro Tem Tigue moved to approve Resolution R-03-2163. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 11. READING AND PUBLIC HEARING - Resolution R-03-2164 - Approval of the Local Transportation Project Advance Funding Agreement between TXDOT and the City of Colleyville for the purpose of design and construction of the Cottonbelt Trail, Phase II Mayor Hocutt opened the public hearing and read Resolution R-03-2164 in its entirety. 6 CITY COUNCIL MINUTES JUNE 3, 2003 There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-03-2164. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 12. READING AND PUBLIC HEARING - Resolution R-03-2165 - Approval to amend the Professional Services Agreement with Brinkley Sargent Architects, for the Justice Center, in the amount of $10,650.00 Mayor Hocutt opened the public hearing and read Resolution R-03-2165 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the need for the amendment. Councilman Hendler moved to approve Resolution R-03-2165. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 13. READING AND PUBLIC HEARING - Resolution R-03-2166 - Approval of City Hall and Library construction Change Order 7 with Ratcliff Constructors, Inc., in the amount of $65,483.00 Mayor Hocutt opened the public hearing and read Resolution R-03-2166 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the modifications and contingency fund. 7 CITY COUNCIL MINUTES JUNE 3, 2003 Councilman Skinner moved to approve Resolution R-03-2166. Councilman Ayers seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 14. READING AND PUBLIC HEARING - Resolution R-03-2167 - Approval of a bid for the purchase and installation of furniture, fixtures and equipment in the Colleyville City Hall and Library, in the amount of $1,327,654.58 Mayor Hocutt opened the public hearing and read Resolution R-03-2167 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the budget for the City Hall and Library. Councilman Dolan commended staff for the management of the budget for the City Hall and Library. City Manager Bill Lindley provided an overview of the audio visual equipment in the City Hall. Mayor Hocutt stated that the Friends of the Library, through a grant from the Colleyville Woman's Club, will donate $17,000 for the purchase of audio visual equipment. Mayor Pro Tem Tigue moved to approve Resolution R-03-2167. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 15. READING AND PUBLIC HEARING - Resolution R-03-2168 - Approval of the Advanced Funding Agreement between TXDOT and the City of Colleyville for the design and construction of the Glade Road and Heritage Avenue Roadway Improvements 8 CITY COUNCIL MINUTES JUNE 3, 2003 Mayor Hocutt opened the public hearing and read Resolution R-03-2168 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Public Works Director Keith Fisher provided an overview of the timeline for the project. Councilman Ayers moved to approve Resolution R-03-2168. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. REPORTS: 16. LIBRARY BOARD MINUTES - April 14, 2003 There was no action taken on this item. CITIZEN COMMENTS: 17. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Ms. Pam Brandon, 3608 Briarbrooke Court, spoke regarding traffic on and safety of Cheek Sparger Road. Mr. Tim Roberts, 215 Cheek Sparger Road, spoke regarding the maintenance and safety of Cheeksparger Road. Mr. Steven Knight, 3917 Felps Court, spoke regarding the safety of the s-curve on Cheek Sparger Road. ACTION/RESOLUTION: 18. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JUNE 3, 2003 . Reading and Public Hearing - Resolution R-03-2169 Mayor Hocutt requested that staff contact the applicant regarding Consent Item c and, if appropriate, place the item on a future agenda for Council consideration. 9 CITY COUNCIL MINUTES JUNE 3, 2003 ADJOURNMENT: 19. ADJOURNMENT There being no further business before the City Council, Councilman Ayers moved to adjourn. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the meeting adjourned at 9:50 p.m. APPROVED THIS ..5 AYES, /;;'5 DAY OF ~ 2003, BY A VOTE OF o NAYS AND 0 ABSTENTIONS. 10