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Home My WebLink AboutCity Council-Agenda Packets-6/17/2003 City of Texas AGENDA CITY COUNCIL MEETING 5400 BRANSFORD ROAD JUNE 17,2003 5:15 P.M. - PRE-COUNCIL AGENDA PC-1. Discussion of the Metroport Teen Court Program PC- 2. Discussion of June 17, 2003 City Council regular agenda items 5:45 P.M. - LIBRARY BOARD APPLICANT INTERVIEWS REGULAR AGENDA 6:45 P.M. - CALL TO ORDER ROLL CALL 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda 7:30 P.M. - RESUME REGULAR MEETING INVOCATION: Sister Dorothy Eggering, Good Shepherd Catholic Community PLEDGE OF ALLEGIANCE: Ross Foster, City Attorney 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-03-2170 - Consent Items: a. Approval of minutes of the regular City Council meeting of June 3, 2003 b. Approval of Certificate regarding Accounts with JP Morgan Chase Bank for authorized account signatures c. Approval to accept donation of two executive style desks from the Smith family of Colleyville PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1406 - Approval to amend Section 3A and 3C and Section 4A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville related to the procedure and the fee structure of construction fire hydrant meters 5. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1407 - Approval of a Zoning Change from AG to R20 on 1.0 acres located at 1112 John McCain Road, Case Z-03-010 6. READING AND PUBLIC HEARING - Resolution R-03-2171 - Approval to cooperate with a steering committee of affected cities to retain legal counsel and rate case consultants; authorizing the cities to intervene in related dockets before the Texas Railroad Commission; and suspending the proposed tariff and schedule of rates of TXU Gas Distribution Company 7. READING AND PUBLIC HEARING - Resolution R-03-2172 - Consideration of appointments to the Library Board 8. READING AND PUBLIC HEARING - Resolution R-03-2173 - Consideration of appointments to the Colleyville Economic Development Corporation (CEDC) 9. READING AND PUBLIC HEARING - Resolution R-03-2174 - Consideration of establishment of an Audit Committee and appointment of City Councilmembers 10. READING AND PUBLIC HEARING - Resolution R-03-2175 - Consideration of City Council Liaisons to the City of Colleyville Boards, Commissions and Committees 11. READING AND PUBLIC HEARING - Resolution R-03-2176 - Approval authorizing the Mayor and City Manager to coordinate with adjoining property owners possible enhancements and modifications for a driveway location on Riverwalk Drive STAFF REPORTS: 12. MONTHLY FINANCIAL REPORT REPORTS: 13. PLANNING AND ZONING COMMISSION MEETING MINUTES - May 27,2003 CITIZEN COMMENTS: 14. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA ACTION/RESOLUTION: 15. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JUNE 17, 2003 - Reading and Public Hearing - Resolution R-03-2177 ADJOURNMENT: 16. ADJOURNMENT I hereby certify the above agenda was posted on the bulletin board at City Hall on Friday, June 13, 2003, at 5:00 p.m. Cynthia Singleton, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.577.7575, and reasonable accommodations will be made to assist you. PRE-COUNCIL ccewCll AGENDA BRIEFING il.'.xa~ MEETING DATE: ITEM#: 06/17/03 PC-1 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion of the Metroport Teen Court Program This item provides the opportunity for Amber Cartwright, Teen Court Administrator, to discuss the Metroport Teen Court Program. Attachment . Metroport Teen Court Fiscal Year Summary Final 6/12/03 METROPORT TEtN COURT Fiscal Year October I-September 30 *(YTD 6-11-2003) --- YTD 2003 2001-2002 2000-2001 1999-2000 - '-- Total Defendant Hours: 9,580 20,604 17,660 14.709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTH LAKE TOTALS YTD 2003: 152 182 206 540 -- 2001 - 2002: 147 231 242 620 2000 - 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE GRAPEVINE. SOUTHLAKE TOT ALS Assault: 10 5 2 17 Criminal Mischief 3 2 , 0 5 Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 Disregard Police Officer 0 0 1 1 -- Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 -- Driving Under Influence: 2 0 1 3 Failure to Attend School: 11 4 0 15 -- -- False Missing Child Report 0 1 0 1 - - --- Failure to ID: 0 0 1 1 .--- -- Littering 0 0 1 1 f-- Leaving Scene of Accident 0 0 1 1 MIC: 5 4 11 20 MIP (Tobacco): 8 2 3 13 - -- MIP (Alcohol): 5 1 5 11 --- Fireworks: 1 1 0 2 ----- -~_.- Smoking on School Grounds: 2 0 0 2 Theft Under $50:: 4 38 13 55 FMFR: 3 1 2 6 Other (including all traffic citations): 79 109 157 345 -- Total: 152 182 206 540 ~---_._----~- -~-- --------- -----~--_.- ---- - ---~--~--~ _._--~~- .--------..-- -~---_...- -~._--- ------_._---_._~- ---------- _._--~- ----.- MTC Total Adult & Teen Volunteer Hours served as bailifJ,juror. attorneys, or clerks: 584 1230 908 745 Final 6/12/03 - METROPORTTEtNCOURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 - Total Defendant Hours: 9,580 20,604 17,660 14,709 NO. OF DEFENDENTS BY CITY: i COLLEYVILLE GRAPEVINE SOUTH LAKE TOTALS YTD 2003: 152 182 206 540 2001 - 2002: ' 147 231 242 620 2000 - 2001: '. 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE GRAPEVINE'SOUTHLAKE TOTALS Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 Cuifew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 Disregard Police Officer 0 l 0 1 1 Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 -- Driving Under Influence: 2 0 1 3 Failure to Attend School: 11 4 0 15 -- False Missing Child Report 0 1 0 1 Failure to ID: 0 0 1 1 Littering 0 0 1 1 -- Leaving Scene of Accident 0 0 1 1 ~. MIC: 5 4 II 20 ~- MIP (Tobacco): 8 2 3 13 - MIP (Alcohol): 5 1 5 , 11 Fireworks: 1 1 0 2 Smoking on School Grounds: 2 0 0 2 -- Theft Under $50:: 4 38 13 55 FMFR: 3 1 2 6 Other (~ncluding aU traffic citations): 79 109 157 345 - .- - -- Total: 152 182 206 540 --- -- --------- ----_._--~------_.- --- -- _.~---------_._--.- ----~. -..---- MTC Total Adult & Teen Volunteer Hours served as bailiff, juror. attorneys, or clerks: 584 1230 908 745 Final 6/12/03 METROPORT TEtN COURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 Total Defendant Hours: 9,580 20,604 17,660 14.709 NO. OF DEFENDENTS BY CITY: . COLLEYVILLE GRAPEVINE SOUTHLAKE TOT ALS YTD 2003: 152 182 206 540 2001 - 2002: 147 231 242 620 2000 - 2001: . 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE. GRAPEVINE: SOUTH LAKE TOTALS Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 Disregard Police Officer 0 0 1 1 Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 Driving Under Influence: 2 0 1 3 Failure to Attend Schoo/: 11 4 0 15 -- False Missing Child Report 0 1 0 1 - Failure to ID: 0 0 1 1 ----- Littering 0 0 1 1 ~- Leaving Scene of Accident 0 0 1 1 MIC: 5 4 11 20 ~- MIP (Tobacco): 8 2 3 13 MIP (Alcohol): 5 1 5 I 11 ----.- Fireworks: 1 1 0 2 ---- Smoking on School Grounds: 2 0 0 2 Theft Under $50:: 4 38 13 : 55 FMFR: 3 1 2 6 -- _ Other (including all traffic citations): 79 109 157 345 Total: 152 182 206 540 -- ------ -- ------- .----------- _._----~- -- -- ----~~~- - - - --- _.._-~._---------- ------ MTC Total Adult & Teen Volunteer Hours served as bailiff. juror, attorneys, or clerks: 584 1230 908 745 Final 6/12/03 METROPORTTEtNCOURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 Total Defendant Hours: . 9,580 20,604 17,660 14,709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTHLAKE TOT ALS YTD 2003: 152 182 206 540 2001 - 2002: 147 . 231 242 620 2000 - 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: . COLLEYVILLE' GRAPEVINE SOUTHLAKE, TOTALS Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 . Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 Disregard Police Officer 0 0 1 1 Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 -- Driving Under Influence: 2 0 1 3 Failure to Attend School: 11 4 0 15 .-- False Missing Child Report 0 1 0 1 -- Failure to ID: 0 0 1 1 ----~_...- Littering 0 0 1 1 ---. ----- Leaving Scene of Accident 0 0 1 1 MIC: 5 4 11 20 MIP (Tobacco): 8 2 3 . 13 --- MIP (Alcohol): 5 1 5 11 -----,. Fireworks: 1 1 0 2 -- -- Smoking on School Grounds: 2 0 0 2 Theft Under $50:: 4 38 13 55 c--- - FMFR: 3 1 2 6 _Qther (including all traffic citations): 79 109 157 345 _ ~._u__ -- Total: 152 182 206 540 ~.'--- ---_.~ --------- -.-----.-.. .--- ------- _._--~ -~_.--_._~----_._.-_._- -.-.-- --~ ----- -- ---- MTC Total Adult & Teen Volunteer Hours served as bailiff, juror. attorneys, or clerks: 584 1230 908 745 Final 6/12/03 METROPORTTEtNCOURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 Total Defendant Hours: 9,580 20,604 17,660 14.709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTHLAKE TOT ALS -- - - YTD 2003: 152 182 206 540 2001 - 2002: . 147 : 231 242 620 2000- 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: · COLLEYVILLE GRAPEVINE SOUTHLAKEi TOTALS -- Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 , Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 -- Disregard Police Officer 0 0 1 1 - Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 -- Driving Under Influence: 2 0 1 3 -- Failure to Attend School: 11 4 0 15 "-- False Missing Child Report 0 1 0 1 Failure to !D: 0 0 1 1 ------ Littering 0 0 1 1 f------" -- Leaving Scene of Accident 0 0 1 1 MIC: 5 4 11 20 MIP (Tobacco): 8 2 3 13 --- -- MIP (Alcohol): 5 1 5 11 --- Fireworks: 1 1 0 2 ---- Smoking on School Grounds: 2 0 0 2 Theft Under $50:: 4 38 13 55 -- FMFR: 3 1 2 ! 6 -- Other (including all traffic citations): 79 109 157 345 -- Total: 152 182 206 540 -- -- ---------"- ---- -_."- ---~-- --" ----- ._.~-~._---- .---- ---- ~_.- -_.__.-_._-_._._~ ----- MTC Total Adult & Teen Volunteer Hours served as bailifJ.juror, attorneys, or clerks: 584 1230 908 745 Final 6/12/03 METROPORTTEtNCOURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 Total Defendant Hours: 9,580 20,604 17,660 14,709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTH LAKE TOTALS YTD 2003: 152 182 206 540 2001 - 2002: 147 , 231 242 620 2000 - 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 . T SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE GRAPEVINE i SOUTH LAKE TOTALS Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 Disregard Police Officer 0 0 1 1 Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 -- Driving Under Influence: 2 0 1 3 Failure to Attend School: 11 4 0 15 -- --- False Missing Child Report 0 1 0 1 -- Failure to ID: 0 0 1 1 -- Littering 0 0 1 1 -- Leaving Scene of Accident 0 0 1 1 MIC: 5 4 11 20 -~ MIP (Tobacco): 8 2 3 13 -~--~- MIP (Alcohol): 5 1 5 , 11 - Fireworks: 1 . 1 0 2 -- Smoking on School Grounds: 2 0 0 2 Theft Under $50:: 4 38 13 55 FMFR: 3 1 2 6 -- Other (including all traffic citations): 79 109 157 345 - -~ Total: 152 182 206 540 -" --~ -- - -.. ~------_._'-- -,--" -_._-------~-~~- .- --~~--- -- ------- ------- -------~~- ---- MTC Total Adult & Teen Volunteer Hours served as bailiff,juror, attorneys. or clerks: 584 1230 908 745 Final 6/12/03 - METROPORT TEtN COURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 Total Defendant Hours: 9.580 20,604 17,660 14.709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTH LAKE TOTALS YTD 2003: 152 182 206 540 2001 - 2002: 147 231 242 620 2000 - 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: · COLLEYVILLE < GRAPEVINE · SOUTHLAKE < TOTALS Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 Disregard Police Officer 0 , 0 1 1 - Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 Driving Under Influence: 2 0 1 3 Failure to Attend School: 11 4 0 15 ..- False Missing Child Report 0 1 0 1 ~- Failure to ID: 0 0 1 1 -- Littering 0 0 1 1 -- Leaving Scene of Accident 0 0 1 1 ~~- MIC: 5 4 11 20 I--- - MIP (Tobacco): 8 2 3 13 ------ MIP (Alcohol): 5 1 5 11 Fireworks: 1 1 0 2 ~--- Smoking on School Grounds: 2 0 0 2 Theft Under $50:: 4 38 13 55 - - - FMFR: 3 1 2 6 --- Other (including all traffic citations): 79 109 157 345 ~- Total: 152 182 206 540 -- .- ---.-.--- -- _._-------~_._--- --------- -------~..---~~--~_.__.~-_.- -- ----- _._-~_._-_.- --------- MTC Total Adult & Teen Volunteer Hours served as bailiff,juror, attorneys, or clerks: 584 1230 908 745 Final 6/12/03 METROPORTTEtNCOURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 -- - '-- Total Defendant Hours: 9,580 20.604 17,660 14.709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE. SOUTH LAKE TOTALS YTD 2003: 152 182 206 540 2001 - 2002: 147 231 242 620 2000 - 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 -- 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE GRAPEVINE SOUTHLAKE. TOTALS - Assault: 10 5 2 17 -.- Criminal Mischief 3 2 0 5 Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 Disregard Police Officer 0 0 1 1 Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 -~.- - --------- Driving Under Influence: 2 0 1 3 -- Failure to Attend School: 11 4 0 15 -- False Missing Child Report 0 1 0 1 - - Failure to !D: 0 0 1 1 - -- ----~-_._--_._------_._--_._------ " -~-~_.-.__._..--_._-_._-- Littering 0 0 1 1 f-.---------------.------~- - --- Leaving Scene of Accident 0 0 1 1 -~--'-- MIC: 5 4 11 20 MIP (Tobacco): 8 2 3 13 1----------_. MIP (Alcohol): 5 1 5 11 -- Fireworks: 1 1 0 2 -.------- Smoking on School Grounds: 2 0 0 2 -- - ----- Theft Under $5q~~_____~ 38 13 55 -- -~------~ FMFR: 3 1 2 6 __ Other (including all traffic citations): __Z~___ 109 157 345 -=.-- Total: 152 182 206 540 ----_.__.------~ --- ----- -------- - - -- -- - ----- ----- - -- -------------- - - - - --------_.-- --------" . --~- ---- ---- ------------ ----_.- ----~_.--_._._----------- -----------~ ---------- ------------- MTC Total Adult & Teen Volunteer Hours served as bailiff,juror. attorneys, or clerks: 584 1230 908 745 Final 6/12/03 METROPORT TEtN COURT Fiscal Year October I-September 30 *(YTD 6-11-2003) -- YTD 2003 2001-2002 2000-2001 1999-2000 ,-- Total Defendant Hours: 9,580 20,604 17.660 14.709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTHLAKE TOT ALS -- YTD 2003: 152 182 206 540 2001 - 2002: 147 231 242 620 2000 - 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE GRAPEVINE SOUTHLAKE. TOT ALS Assault: 10 5 2 17 -- Criminal Mischief 3 2 0 5 Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 -- Disregard Police Officer 0 0 1 1 Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 1---- ~-~- - --- Driving Under Influence: 2 0 1 3 _~n Failure to Attend School: 11 4 0 15 -~ False Missing Child Report 0 1 0 1 -- Failure to ID: 0 0 1 1 ---- -~..._-- - ...~._-----_.__. -,--- Littering 0 0 1 1 ---- -- ---- Leaving Scene of Accident 0 0 1 1 --..-----. .-._-~- MIC: 5 4 11 20 MIP (Tobacco): 8 2 3 13 -----. MIP (Alcohol): 5 1 5 . 11 --.-.----- Fireworks: 1 1 0 2 ---- ---~._- Smoking on School Grounds: 2 0 0 2 --- Theft Under $50:: 4 38 13 55 ~ --_.~.- -- FMFR: 3 1 2 6 Other (including all traffic citations): ___)9 ~_ 109 157 345 -- ----=-- -- Total: 152 182 206 540 -~-----_.- --- ..- ~-_._.._--_._-~- --------- - - ---- -~.- ------ - --- --..-------- - - --- ~--------_.-------.---_.- - - --- - -_.--------"._------ --------_.~---- - --------- -------- ---~---- ----- MTC Total Adult & Teen Volunteer Hours served as bailifJ,juror, attorneys. or clerks: 584 1230 908 745 Final 6/12/03 METROPORTTEtNCOURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 - Total Defendant Hours: 9,580 20,604 17,660 14,709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTHLAKE TOT ALS YTD 2003: 152 182 206 540 2001 - 2002: 147 , 231 242 620 2000 - 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 --- 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE' GRAPEVINE SOUTHLAKEi TOTALS Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 Disregard Police Officer 0 0 1 1 Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 -- Driving Under Influence: 2 0 1 3 Failure to Attend School: 11 4 0 15 ~- --- -- False Missing Child Report 0 1 0 1 --~- Failure to ID: 0 0 1 1 -- -_._~---'--'- Littering 0 0 1 1 _.__.._--~ - -- Leaving Scene of Accident 0 0 1 1 - -" MIC: 5 4 11 20 MIP (tobacco): 8 2 3 13 - ~- ~ MIP (Alcohol): 5 1 5 11 ~------ Fireworks: 1 1 0 2 ---~ Smoking on School Grounds: 2 0 0 2 ~- Theft Under $50:: 4 38 13 55 -- FMFR: 3 1 2 6 ----- ----- __ OtherJincludin~q.ll traffic citations): 79 109 157 345 -- --""~ Total: 152 182 206 540 ------------------ ------ -- ~- ~_._----~.,._- --------~~.._---- ------ - ----~_..__.- ------ ---.._-------_.._.~~ -- --- ---- --- ---'--~ --- ----------- ----------------- ._-~_._--~-_.- -_.-.------- MTC Total Adult & Teen Volunteer Hours served as bailifJ,juror. attorneys, or clerks: 584 1230 908 745 Final 6/12/03 METROPORT TEtN COURT Fiscal Year October I-September 30 *(YTD 6-11-2003) YTD 2003 2001-2002 2000-2001 1999-2000 -- Total Defendant Hours: 9,580 20,604 17.660 14.709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTHLAKE TOTALS YTD 2003: 152 182 206 540 2001 - 2002: . 147 . 231 242 620 2000 - 2001: 185 155 245 585 1999 - 2000: 128 189 219 536 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE' GRAPEVINE SOUTHLAKE TOT ALS Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 Curfew: 4 0 2 6 --- Disorderly Conduct: 14 8 1 23 --- Disregard Police Officer 0 0 1 1 -- Disruption of Class 1 0 0 1 Drug Paraphernalia: 0 6 5 11 ~-----~ ".-- Driving Under Influence: 2 0 1 3 Failure to Attend School: 11 4 0 15 - ---- False Missing Child Report 0 1 0 1 ----- -~ Failure to ID: 0 0 1 1 -----~--- - - -~---_._- Littering 0 0 1 1 \--- -- -~---- Leaving Scene of Accident 0 0 1 1 -- --- MIC: 5 4 11 20 MIP (Tobacco): 8 2 3 13 --- ,---------- -- MIP (Alcohol): 5 1 5 11 ---- Fireworks: 1 1 0 2 ---------- Smoking on School Grounds: 2 0 0 2 -- Theft Under $50:: 4 38 13 55 ------ -- --- FMFR: 3 1 2 6 -~~~.- -- __Qther(including all traffic citations): 79 109 157 345 -=-- Total: 152 182 206 540 ---- .------- _.--- - -- - - - ..----- --------- -_.~- _.------ .------..-- ----. -_...._._----_...._._._-~._- ~---------- ~-~--- -- - - -------- -.- - - -......-. ---_._---_.__._--~---- --..------ MTC Total Adult & Teen Volunteer Hours served as bailiff,juror, attorneys. or clerks: 584 1230 908 745 Final 6/12/03 METROPORTTEtNCOURT Fiscal Year October I-September 30 *(YTD 6-11-2003) -- YTD 2003 2001-2002 2000-2001 1999-2000 Total Defendant Hours: 9,580 20,604 17,660 14.709 NO. OF DEFENDENTS BY CITY: COLLEYVILLE GRAPEVINE SOUTH LAKE TOTALS -- YTD 2003: 152 182 206 540 2001 - 2002: 147 231 242 620 2000 - 2001: . 185 155 245 585 1999 - 2000: 128 189 219 536 -- 612 757 912 2281 SAMPLE OF OFFENSES BY CrrY: COLLEYVILLE GRAPEVINE SOUTHLAKEi TOTALS Assault: 10 5 2 17 Criminal Mischief 3 2 0 5 Curfew: 4 0 2 6 Disorderly Conduct: 14 8 1 23 -- Disregard Police Officer 0 0 . 1 1 - --~- Disruption of Class 1 0 0 1 ~- Drug Paraphernalia: 0 6 5 11 --- --~-- Driving Under Influence: 2 0 1 3 -- Failure to Attend School: 11 4 0 15 -. .- False Missing Child Report 0 1 0 1 ---~- Failure to !D: 0 0 1 1 -- ---------- .-. __ ____ Littering 0 0 1 1 ----~ ___~l!.qving Scene of Accident 0 0 1 1 -- -- MIC: 5 4 11 20 MIP (Tobacco): 8 2 3 , 13 -- - MIP (Alcohol): 5 1 5 11 -..-.-----. Fireworks: 1 . 1 0 2 ---- -~~.- Smoking on School Grounds: 2 0 0 2 -- Theft Under $50:: 4 38 13 55 ---- FMFR: 3 1 2 6 -- -- Other (including all traffic citations): 79 109 157 345 -..- - -=--- Total: 152 182 206 540 --~-- .- -- ------ - ------ ------ ----- ---------- .--- -------- ~-_._-- _._-~------ ------- - ___ __n___ __.--._____ ------- ----.- ---.-- ---------- MTC Total Adult & Teen Volunteer Hours served as bailiff,juror. attorneys, or clerks: 584 1230 908 745 PRE-COUNCIL CilY Of CC~~C1l AGENDA BRIEFING 11..';0,:.:\$ MEETING DATE: ITEM#: i 06/17/03 PC-2 CITY MANAGER : DEPARTMENT HEAD I FINANCE REVIEW; N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion of the June 17, 2003, City Council regular agenda items This item provides the opportunity for the City Council to discuss the June 17, 2003, City Council regular agenda items. CITY COUNCIL CC@nCll AGENDA BRIEFING 'tt.':o;~~ MEETING DATE: ITEM#: RESOLUTION #: 06/17/03 1 N/A CITY MANAGER i DEPARTMENT HEAD ! FINANCE REVIEW : N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Executive Session - In accordance with Texas Government Code Chapter 551, Subchapter D EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda CITY COUNCIL ci.(r or CCeUCll AGENDA BRIEFING IC'X"~ MEETING DATE: ITEM#: RESOLUTION #: 06/17/03 2 N/A CITY MANAGER i DEPARTMENT HEAD i FINANCE REVIEW i N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: CORRESPONDENCE, M ISCELLAN EOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENT A TIONS RESOLUTION R-03-2170 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF JUNE 17,2003 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. THAT the minutes of the regular City Council meeting of June 3,2003, are hereby approved. b. THAT the Certificate regarding Accounts with JP Morgan Chase Bank for authorized account signatures, is hereby approved. c. THAT the donation of two executive style desks from the Smith family of Colleyville, is hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2003. ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor MINUTES OF THE COLLEYVILLE CITY COUNCIL MEETING JUNE 3,2003 The Pre Council meeting of the Colleyville City Council was called to order by Mayor Arp on June 3, 2003, at 5: 17p,m. ROLL CALL: Councilpersons Elaine Dolan, Rich Hendler, Jon Ayers and Mayor Pro Tem Ginny Tigue were present. Mayor Donna Arp, Incoming Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Director of Public Works Keith Fisher, Community Development Director Barry LeBaron, Community Development Manager Clayton Husband, Parks and Recreation Manager Monica Walsh, Financial Analyst Collin Boothe, Communications Manager Dixie Cawthorne, Administrative Assistant Cindy Martin and City Secretary Cynthia Singleton were also present. Councilman Mark Skinner arrived at 5:35 p.m. PC-1. Discussion of the Northeast Transportation Services Urban Transit District (NETSUTD) program Ms. Linda Cherrington of the NETS program provided an overview of the Northeast Transportation Services Urban Transit District program. PC- 2. Discussion of June 3, 2003 City Council regular agenda items There was general discussion related to the regular agenda items. There being no further business, the meeting was adjourned at 6:35 p.m. CITY COUNCIL MINUTES JUNE 3, 2003 ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler, Jon Ayers and Mayor Pro Tem Ginny Tigue were present. Mayor Donna Arp, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Finance Director Terry Leake, Director of Public Works Keith Fisher, Community Development Director Barry LeBaron, Community Development Manager Clayton Husband, Parks and Recreation Manager Monica Walsh, Financial Analyst Collin Boothe, Administrative Assistant Cindy Martin, Communications Manager Dixie Cawthorne, City Attorney Ross Foster and City Secretary Cynthia Singleton were also present. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Mayor Arp explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal, Section 551.072 - Property Acquisition, and Section 551.074 - Personnel. She further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:48 p.m. and reconvened at 7:32 p.m, The invocation was given by Pastor Royal Farris of Life Connection Church, after which Ross Foster led the Pledge of Allegiance. 2. READING AND PUBLIC HEARING - Resolution R-03-2159 - Canvassing the Run-Off Election for Mayor, held May 31 , 2003 Mayor Arp opened the public hearing and read Resolution R-03-2159 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-03-2159. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 2 CITY COUNCIL MINUTES JUNE 3, 2003 3. OATH OF OFFICE - MAYOR City Secretary administered the Oath of Office to Mayor Joe Hocutt, 4. RECEPTION FOR MAYOR Mayor Arp recessed the meeting at 6:45 p.m. and Mayor Hocutt reconvened at 6:53 p.m. Mayor Hocutt expressed gratitude to those who supported him during the campaign and the citizens for exercising their right to vote. 5. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Mayor Hocutt presented a Proclamation to Dr. Kevin Singer, Grapevine-Colleyville Independent School District Superintendent and Mr. Ed King, Colleyville Heritage High School Assistant Principal, in recognition of the Colleyville Heritage High School Advanced Placement Program, which is ranked in the top one percent in the country. Mayor Hocutt presented a Proclamation to Dr. Kevin Singer, Grapevine-Colleyville Independent School District Superintendent and Mr. Dana Drew, Grapevine High School Principal, in recognition of the Grapevine High School Advanced Placement Program, which is ranked in the top one percent in the country. Mr. King and Mr. Drew, on behalf of the staff and students, expressed appreciation to the community for their support. Dr. Singer thanked the City for honoring the school district and spoke regarding the school district staff, students and community support. Mayor Hocutt presented a plaque to Mayor Donna Arp in appreciation of service as Councilman, Place 2 and Mayor. Mayor Pro Tem Tigue presented Mayor Arp with the gavel and photographs and thanked her for doing a wonderful job. Mayor Arp recounted past experiences in city government and thanked city staff for their hard work and dedication. Mayor Hocutt recessed the meeting at 8:20 p.m. and reconvened at 8:37 p.m. 3 CITY COUNCIL MINUTES JUNE 3, 2003 CONSENT: 6. READING AND PUBLIC HEARING - Resolution R-03-2160 - Consent Items: a. Approval of minutes of the regular City Council meeting of May 20,2003 b. Approval of minutes of the City Council Worksession of May 22-23, 2003 c. Approval of the abandonment of a public right-of-way on Tract 1, Nystel Addition, located at 1809 John McCain Road, Case G-03-013 d. Approval of the Bogart Dairy local historical marker application Mayor Hocutt opened the public hearing and read Resolution R-03-2160 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Hocutt reopened the public hearing to allow a citizen to speak, Mr. Arnie Nelson, 5800 Hunter Trail, spoke in favor of Item c, There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Skinner requested that Item c be considered separately. Councilman Skinner moved to approve Resolution R-03-2160 with the exception of Item c. Mayor Pro Tem Tigue seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. PUBLIC HEARINGS: 7. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1406 - Approval to amend Section 3A and 3C and Section 4A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville related to the procedure and the fee structure of construction fire hydrant meters Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1406. 4 CITY COUNCIL MINUTES JUNE 3, 2003 There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. 8. READING AND PUBLIC HEARING - Resolution R-03-2161- Approval of a request of Grady Walker for a waiver of water impact fees at 7309 John McCain Road Mayor Hocutt opened the public hearing and read Resolution R-03-2161 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mr, Grady Walker, 7309 John McCain Road, applicant, was present to answer questions of the Council. City Manager Bill Lindley provided an explanation of the purpose of the water impact fees. Discussion ensued regarding water pressure, formula for determining impact fees based on meter size, staff recommendation and installation costs for meters. Councilman Ayers moved to deny Resolution R-03-2161. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: Mayor Pro T em Tigue Mayor Hocutt declared the motion carried. 9. READING AND PUBLIC HEARING - Resolution R-03-2162 - Approval of a donation of a Street Clock for the City Hall and Library from the Colleyville Rotary Club Mayor Hocutt opened the public hearing and read Resolution R-03-2162 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Skinner, Mayor Pro Tem Tigue and Councilman Hendler expressed appreciation to the Rotary Club for the donation of the clock. 5 CITY COUNCIL MINUTES JUNE 3, 2003 Mr, Dan Crowe, President of the Rotary Club, was present to answer questions of the Council. Mr. Dale Gamble, Rotary Club member, was given special recognition for establishing the plan to donate the clock to the City. Mayor Pro Tem Tigue moved to approve Resolution R-03-2162, Councilman Ayers seconded the motion, Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried, 10. READING AND PUBLIC HEARING - Resolution R-03-2163 - Approval of Design Contract with Halff and Associates for the Cotton belt Trail, Phase II, in the amount of $46,590 Mayor Hocutt opened the public hearing and read Resolution R-03-2163 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Public Works Director Keith Fisher provided an overview of the project. Mayor Pro Tem Tigue moved to approve Resolution R-03-2163. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried, 11. READING AND PUBLIC HEARING - Resolution R-03-2164 - Approval of the Local Transportation Project Advance Funding Agreement between TXDOT and the City of Colleyville for the purpose of design and construction of the Cottonbelt Trail, Phase II Mayor Hocutt opened the public hearing and read Resolution R-03-2164 in its entirety. 6 CITY COUNCIL MINUTES JUNE 3, 2003 There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-03-2164. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 12. READING AND PUBLIC HEARING - Resolution R-03-2165 - Approval to amend the Professional Services Agreement with Brinkley Sargent Architects, for the Justice Center, in the amount of $10,650.00 Mayor Hocutt opened the public hearing and read Resolution R-03-2165 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the need for the amendment. Councilman Hendler moved to approve Resolution R-03-2165, Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 13. READING AND PUBLIC HEARING - Resolution R-03-2166 - Approval of City Hall and Library construction Change Order 7 with Ratcliff Constructors, Inc., in the amount of $65,483.00 Mayor Hocutt opened the public hearing and read Resolution R-03-2166 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the modifications and contingency fund. 7 CITY COUNCIL MINUTES JUNE 3, 2003 Councilman Skinner moved to approve Resolution R-03-2166. Councilman Ayers seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 14. READING AND PUBLIC HEARING - Resolution R-03-2167 - Approval of a bid for the purchase and installation of furniture, fixtures and equipment in the Colleyville City Hall and Library, in the amount of $1,327,654.58 Mayor Hocutt opened the public hearing and read Resolution R-03-2167 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing, Discussion ensued regarding the budget for the City Hall and Library. Councilman Dolan commended staff for the management of the budget for the City Hall and Library. City Manager Bill Lindley provided an overview of the audio visual equipment in the City Hall. Mayor Hocutt stated that the Friends of the Library, through a grant from the Colleyville Woman's Club, will donate $17,000 for the purchase of audio visual equipment. Mayor Pro Tem Tigue moved to approve Resolution R-03-2167. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 15. READING AND PUBLIC HEARING - Resolution R-03-2168 - Approval of the Advanced Funding Agreement between TXDOT and the City of Colleyville for the design and construction of the Glade Road and Heritage Avenue Roadway Improvements 8 CITY COUNCIL MINUTES JUNE 3, 2003 Mayor Hocutt opened the public hearing and read Resolution R-03-2168 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Public Works Director Keith Fisher provided an overview of the timeline for the project. Councilman Ayers moved to approve Resolution R-03-2168. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. REPORTS: 16. LIBRARY BOARD MINUTES - April 14, 2003 There was no action taken on this item. CITIZEN COMMENTS: 17. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Ms. Pam Brandon, 3608 Briarbrooke Court, spoke regarding traffic on and safety of Cheek Sparger Road. Mr. Tim Roberts, 215 Cheek Sparger Road, spoke regarding the maintenance and safety of Cheeksparger Road. Mr. Steven Knight, 3917 Felps Court, spoke regarding the safety of the s-curve on Cheek Sparger Road. ACTION/RESOLUTION: 18. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JUNE 3, 2003 - Reading and Public Hearing - Resolution R-03-2169 Mayor Hocutt requested that staff contact the applicant regarding Consent Item c and, if appropriate, place the item on a future agenda for Council consideration. 9 CITY COUNCIL MINUTES JUNE 3, 2003 ADJOURNMENT: 19. ADJOURNMENT There being no further business before the City Council, Councilman Ayers moved to adjourn. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the meeting adjourned at 9:50 p.m. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary 10 CITY COUNCIL citr or ,~~ ~~~nce AGENDA BRIEFING IL",X;:l$ MEETING DATE: ITEM # : RESOLUTION # : 06/17/03 CITY MANAGER i 3b DEPARTMENT HEA R-03-2170 Previous Action: None DEPARTMENT: FINANCE SUBJECT: Approval of Certificate Regarding Accounts with JP Morgan Chase Sank for authorized account signatures - by Consent Reading and Public Hearing Currently, the City uses JP Morgan Manhattan Bank to clear investment purchases, and maintains a checking account at that institution for delivery and payment of investment purchases. The Mayor, Mayor Pro Tem, and City Manager are authorized signers on that account. Since Joe Hocutt was recently elected Mayor, the "Certificate Regarding Account" form needs to be updated to add Mayor Hocutt as an authorized signer. Financial Impact None Recommendation Approval Attachments . Certificate Regarding Accounts Page of 2 o NEW [] REPLACEMENT CERTIFICATE REGARDING ACCOUNT(S) (SPECIAL ENTITIES) CUSTOMER NAME CITY OF COLLEYVILLE, TEXAS (the "Customer") This Certificate Regarding Account(s) is provided to JPMorgan Chase Bank (the "Bank") with respect to the following (check either "Single Account" or "Multiple Accounts" below): []I SINGLE ACCOUNT: If this certificate applies to only one account, complete the following blanks (if this certificate applies to more than one account, do not complete the account styling and account number blanks, but check the box for Multiple Accounts below): ACCOUNT STYLING GENERAL DISBURSEMENT ACCOUNT NUMBER 37000014019 (the "Account") o MULTIPLE ACCOUNTS: If this certificate applies to more than one account, list Account numbers and Account stylings below (it is not necessary to complete this section if this certificate applies to only one account). The Taxpayer Identification Number must be the same for each account listed. The Account(s) listed below are collectively called the "Accounts". Account Number Account Stvlinq 1. Certification. The undersigned, as (check applicable box): ~ Secretary or 0 Assistant Secretary or 0 (indicate capacity in which the undersigned gives this certificate) of the Customer (the "Certifying Officer"). certifies that: (a) the governing body (the "Governing Body") of Customer is (check applicable box): 0 a Board of Directors or ~ (name of Customer's governing body) CITY COIINCII or 0 there is no governing body of the Customer; (b) if a Governing Body exists, resolutions authorizing the agreements and other matters contained in this certificate have been duly adopted by the Governing Body of the Customer, as required by the charter and other organizational documents of the Customer, and are recorded in the minute books of the Customer, and have not been rescinded, modified or amended, or if no Governing Body eXists, the Certifying Officer has the authority to make the agreements and certifications contained in this certificate. 2. Bank as Depositorv. The Bank has been selected as a depository for the funds of the Customer. The Bank may obtain information from any sources, mcluding credit investigations, as it deems appropriate. Opening any Account will constitute the Customer's agreement to the Bank's Terms and Conditions of Deposit Accounts (as they may be amended from time to time) and to each of the agreements refiected in this certificate. 3. Authorized Persons. The Bank may allow funds to be withdrawn from any Account on the check, draft, or other order of payment bearing the Account number(s) (and any indebtedness thereby created will be the indebtedness of the Customer) when signed by (SPECIFY NUMBER OF SIGNATURES REQUIRED)~ of the following persons ("Authorized Persons") (if this certificate applies to multiple accounts, all Authorized Persons and Special Instructions for each Authorized Persoc must be the same for all of the Accounts). Notwithstanding the above, any Authorized Person is authorized sing. -Y (1) initiate Automated Clearing House ("ACH") debits without a signature; (2) initiate payments by use of Depository Transfer Checks ("DTC") without a signature other than the name of the Customer printed on the DTC; or (3) give instructions, by means other than the signing of an item, with respect to any account transaction, includmg, but not limited to, the payment, transfer or withdrawal of funds by wire, computer or other electronic means, or otherwise, or of money, credits, items or property at any time held by Bank for account of the Customer ("Instructions"). NAME PLEASE TYPE OR PRINT PLAINLY BELOW THE NAMES OF THE AUTHORIZED PERSONS FACSIMILE SPECIAL INSTRUCTIONS, IF ANY (Check if applicable) JOE HOCUTT GINNY TIGUE WILLIAM H LINDLEY C-440.00231 (Rev. 10/13/2001) MQ00231A.FRP Page ~ of 2 4. Facsimile Sionatures. The Bank may honor checks, drafts or other orders for payment bearing or purporting to bear the facsimile signature of any of the Authorized Persons whose name above is followed by the word "YES" under the Facsimile column, regardless of by whom or by what means the actual or purported facsimile signature may have been affixed, if the signature resembles the facsimile specimen on file with the Bank (if the Authorized Person is to have only facsimile signing authority, with no manual signature authority, type "FACSIMilE ONLY" under Special Instructions). To induce the Bank to accept items bearing facsimile signatures. the Customer agrees that there is no commercially reasonable method by which the Bank can determine the authenticity or authority of facsimile signatures. and the Customer assumes all risk of forged or unauthorized items bearing such a facsimile signature and agrees that the Bank will not be liable for payment of such items. 5. Chanoes in Authorized Persons. JOE HOCUTT (SPECIFY NAME OF INDIVIDUAL) may instruct the Bank to add or delete signatories to an Account by a written notice to the Bank (a "Change Certificate"), certifying the signature of each additional signatory and setting forth any limitations on the authority of signatories. Upon receipt of a Change Certificate the Bank may (a) make conforming additions and deletions to any signature card on file with the Bank (whether the signature card was provided to the Bank prior to or after the date of this certificate), and (b) treat any of the persons then authorized on an Account as Authonzed Persons under this certificate for all purposes. 6. Authorilv on Accounts. Each Authorized Person, acting alone, may (a) endorse checks and drafts for deposit or encashment and demand and receive the proceeds thereof, (b) sign for and receive the Account statements and appoint agents to sign for and receive those documents, (c) stop payment against checks of the Customer, (d) give instructions to the Bank regarding the Accounts (except instructions relating to adding and deleting authorized signers if more than one signature is required on a Change Certificate), and (e) otherwise bind the Customer by signing any agreement with the Bank affecting any Account. 7. Oral Instructions. The Bank, at its option, may honor any telephonic or other oral instructions from any Authorized Person concerning any Account, including instructions regarding wire transfers and intra bank transfers to and from any Account, without requinng a signature of an Authorized Person (unless the Bank has agreed to restrictions on such transfers in a separate agreement with the Customer). The Bank has no duty to inquire about the circumstances of such instructions, even if the instructions involve a transfer to the individual order of, or in payment of any individual obligation of, any Authorized Person or other officer, agent, employee or representative of the Customer or otherwise. 8. Conflictino Instructions. If at any time any two or more Authorized Persons or other persons purporting to be authorized to act on behalf of the Customer give the Bank conflicting instructions regarding the authority of other persons named in this certificate, the Bank may (a) honor one or more of such instructions which are consistent with this certificate. (b) refuse to honor any such instructions until the Bank receives jointly agreed instructions from all persons who had issued conflicting instructions, or (c) interplead the funds in the Account(s) subject to conflicting instructions. The Bank will not be liable to the Customer or any other persons for followin'g any of these options_ 9. Continued Effectiveness. This certificate will continue in full force and effect until the Bank actually receives written notice from the Customer revoking or modifying this certificate, and the Bank may conclusively presume that this certificate is in effect and that the persons identified from time to time as officers of the Customer by certificate of the Certifying Officer have been duly elected or appointed and continue to hold such offices. Executed this 1 7 day of J UN E ,~ CITY OF COLLEYVILLE, TEXAS Customer Name: Signature of Certifying Officer: Signature: Printed Name: CYNTH I A SINGLETON Title: r ITV <;FfRFTARV FOR BANK USE ONLY: Prepared by: ECA: BAC: Phone #: MS: Date: C-440-00231 (Rev. 10/13/2001) MQ00231 A.FRP CITY COUNCIL Ci[y Qr cceCll AGENDA BRIEFING Jl':-;::\:::; MEETING DATE: i 06/17/03 ITEM #: I 3c RESOLUTION #: I R-03-2170 CITY MANAGER ' DEPARTMENT HEAD ! FINANCE REVIEW Previous Action: None DEPARTMENT: FIRE SUBJECT: Approval to accept donation of two executive-style desks from the Smith family of Colleyville - by Consent Reading and Public Hearing The Smith family residing in Lakes of Somerset wishes to donate two executive-style, 36" x 72" desks to the City of C olleyville Fire Department. Fire Department personnel examined the desks and found them to be in very good condition. As stipulated, Fire Department personnel will pick up the desks and deliver to Station 1 at 1900 Hall-Johnson Road and Station 3 at 312 McDonwell School Road. Recommendation Approval Attachments · Completed Colleyville Fire Department Donation Form . Confirmation Letter from Donor DONATION FORM COLLLEYVILLE FIRE DEPARTMENT PrODosed Donation Donor(!l 29-May-03 Executive size desks (x2) Smith Family 1300 Alexandra Court Colleyville, TX 76034 Propose Donation Description 36" x 72" mahogany executive style desks (Fire Chief examined desks) Estimated Value Preferred Location Stipulations $300 (approx.) Fire Stations Fire Dept. will pick up For office use only Fire Chief ~ Approve 0 Denied City Council 0 Approve 0 Denied Comments: Mr. Mike Johnston, Fire Chief ColIeyviUe Fire Department 1900 Hall-Johnson Road CoUeyville. Texas 76034 Dear Mr. Johnston: This letter is to confirm the donation of two 36"x72" mahogany executive style desk, that you and another fireman examined at 1300 Alexandra Court, Colleyville. The estimated value is $300.00. r have made no restrictions to the use of the two desk. however there is a stipulation that the Fire Department will pick up the desks at the above address. You can reach me at (8] 7) 485-0310 Or (817) 503~9413, snerelY~ '") ~ ).l. ~,~~ Arvin Smith b /.3/03 cit). or ~ CITY COUNCIL CC~~n@ AGENDA BRIEFING 'jt-.\~S MEETING DATE: 06/17/03 CITY MANAGER i ITEM #: 4 DEPARTMENT HEAD: ORDINANCE #: 0-03-1406 FINANCE REVIEW i Previous Action: N/A DEPARTMENT: PUBLIC WORKS DEPARTMENT SUBJECT: Approval to amend Section 3A and 3C and Section 4A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville related to the procedure and the fee structure of construction fire hydrant meters Second Reading and Public Hearing First Reading and Public Hearing Over the past few months, City staff has been reviewing the City's regulations related to construction fire hydrant meters. The purpose of the construction fire hydrant meters is to provide for the temporary use of large volumes of water necessary for utility and street construction. In some cases, this temporary use has been extended after construction is complete for periods of up to six (6) months, to serve as a "temporary irrigation system" for the project. The Fire Department has noted that fire hydrants, which are being used for construction, are not readily available, which reduced their performance resulting in an increased risk for citizens, fire personnel and property in the event of a fire. On the basis of this determination, staff conducted a survey of area cities to identify regulations and fees associated with construction fire hydrant meters. Upon review, staff is recommending the following changes to the fee structure for construction fire hydrant meters, to facilitate city operations while improving flexibility for the customer. ~ The minimum bill for water usage would be increased to $60,00 for the first 20,000 gallons of water used. ~ In the event the meter is not delivered to the City for reading, a penalty fee would be imposed, as follows: $100.00 $200.00 $300.00 1 sl missed reading 2nd missed reading 3rd missed reading Agenda Briefing Ordinance 0-03-1406 Page 2 of 2 After the third missed reading, the security deposit would be forfeited and the City would revoke the use of the construction fire hydrant meter. ~ Evidence of tampering or damage to the meter shall be documented at the time of reading and the customer shall be required to remit an additional security deposit of $750.00 for the use of another meter. This deposit would be applied to the repair of the damaged meter. Upon completion of repair, the remaining monies would be applied to the account, if needed. If there is no outstanding balance on the account, the monies shall be remitted to the customer. ~ The customer will be required to provide for any backflow device necessary to meet the current City ordinance for the protection of the City's drinking water supply. ~ Construction fire hydrant meters shall only be used within the Colleyville city limits, ~ Fire hydrant construction meters shall not be used for servicing permanent irrigation systems. ~ The proposed policy and fee changes would become effective six (6) months from the date of City Council approval for current customers and effective immediately for new customers. ~ The City of Colleyville, Tarrant County and Texas Department of Transportation (TXDOT) shall be exempt form the provisions of this policy. Financial Impact None Recommendation Approval Attachments . Construction Fire Hydrant Memorandum . Ordinance 0-03-1406 March 27, 2003 Over the past several months, the City staff has been reviewing the city's regulations related to construction fire hydrant meters. The purpose of the construction fire hydrant meters is to provide for the temporary use of large volumes of water necessary for utility and street construction. In some cases, this temporary use has been extended after construction is complete for periods of up to six (6) months to serve as a "temporary irrigation system" for the project. The Fire Department has noted that fire hydrants, which are being used for construction, are not readily available, which reduces their performance resulting in an increased risk for citizens, fire personnel and property in the event of a fire. On the basis of this determination, staff conducted a survey of area cities to identify regulations and fees associated with construction fire hydrant meters. (See attached). Upon review, staff is recommending the following changes to the procedure and fee structure for construction fire hydrant meters to facilitate city operations while improving flexibility for the customer: · Customer will be in possession of and responsible for the meter. · The minimum bill for the water usage would be increased to $60.00 for the first 20,000 gallons of water used. · The use of fire hydrant meters for a project shall be limited to six (6) months. A customer may submit a written request to the Public Works Department for use of a fire hydrant meter for a period longer than six (6) months, subject to City Manager approval. · The use of a connection to a permanent or semi-permanent irrigation system shall be prohibited. A connection used for surface piping shall be limited to day use only. When a meter is connected when not in use, the meter will be removed and the security deposit forfeited. · Customer will be responsible for bringing the meter to the City Hall or Public Works Service Center by the 20th of the month for reading. The customer is required to use a proper fire hydrant wrench for operation of the fire hydrant. · In the event the meter is not delivered to the City for reading, a penalty fee would be imposed, as follows: $100.00 $200.00 $300.00 1 st missed reading 2nd missed reading 3rd missed reading After the third missed reading, the security deposit would be forfeited and the city would revoke the use of the construction fire hydrant meter, . Evidence of tampering or damage to the meter shall be documented at the time of reading and the customer shall be required to remit an additional security deposit of $750.00 for the use of another meter. This deposit would be applied to the repair of the damaged meter. Upon completion of repair, the remaining monies, would be applied to the account, if needed. If there is no outstanding balance on the account, the monies shall be remitted to the customer. · The customer shall be required to provide for any back flow device necessary to meet the current city ordinance for protection of the city's drinking water supply. . Construction fire meters shall only be used within the Colleyville city limits. . The proposed policy and fee changes would become effective six (6) months from the date of City Council approval for current customers. · The City of Colleyville, Tarrant County and Texas Department of Transportation (TxDOT) shall be exempt from the provisions of this policy. Staff would like to request that you provide your comments to the proposed changes to the construction fire hydrant policy by April 15, 2003. If you have any questions or need additional information, you may contact Kelly Howell, Public Works Operations Manager, or Ken Tywater, Utility Superintendent, at 817.540.0609. Thank you for your assistance with this request. xx: Bill Lindley, City Manager Dianne McWethy, Deputy City Manager Keith Fisher, Public Works Manager ORDINANCE 0-03-1406 AN ORDINANCE AMENDING SECTION 3A and 3C AND SECTION 4A OF THE WATER AND SEWER POLICY AND PROCEDURES MANUAL OF THE CITY OF COLLEYVILLE RELATED TO THE PROCEDURES AND FEE STRUCTURE OF CONSTRUCTION FIRE HYDRANT METERS AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the purpose of the construction fire hydrant meter is to provide for the temporary use of large volumes of water necessary for utility and street construction; and WHEREAS, in some cases, the temporary use of the construction fire hydrant meter has been extended after construction is completed for a period of up to six (6) months, for the purpose of serving as a "temporary irrigation system" for the project; and WHEREAS, City Council desires to establish a procedure and fee structure for the construciton fire hydrant meters within the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: See, 1. THAT Section 3A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville, Texas, which is "Appendix A" to Chapter 11 of the Colleyville Code be amended to read as follows: Rates for construction fire hydrant meters The use of construction fire hydrant meters shall only be used within the Colleyville city limits. The use of the construction fire hydrant meters shall be limited to six (6) months. A customer may submit a written request to the Public Works Department for use of a fire hydrant construction meter for a period longer than six (6) months, subject to City Manager approval. The minimum bill for the water usage for the construction fire hydrant meter is $60.00 for the first 20,000 gallons of water used. The customer shall be in possession of and responsible for the meter. The customer will be responsible for brin~ing the meter to the City Hall or Public Works Service Center by the 20t of the month for reading. The customer is required to use a proper fire hydrant wrench for operation of the fire hydrant. Sec. 2. Sec. 3. Ordinance 0-03-1406 Page 2 of 3 The customer will be required to provide for any backflow device necessary to meet the current City ordinance for protection of the City's drinking water supply. The City of Colleyville, Tarrant County and Texas Department of Transportation (TxDOT) shall be exempt for the provisions of this policy. THAT Section 3C of the Water and Sewer Policy and Procedure Manual of the City of Colleyville, Texas, which is "Appendix A" to Chapter 11 of the Colleyville Code be amended to read as follows: In the event the meter is not delivered to the City for reading, a penalty fee would be imposed as follows: $100.00 $200.00 $300,00 1st missed reading 2nd missed reading 3rd missed reading After the third missed reading, the security deposit will be forfeited and the City of Colleyville will revoke the use of the construction fire hydrant meter. THAT Section 4A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville, Texas, which is "Appendix A" to Chapter 11 of the Colleyville Code be amended to read as follows: The use of a connection for a permanent or semi-permanent irrigation system shall be prohibited. A connection used for surface piping shall be limited to day use only. When a meter is connected when not in use, the meter will be removed from the fire hydrant and the security deposit will be forfeited. Any evidence of tampering or damage to the meter shall be documented at the time of reading and the meter shall be kept for repair. The customer shall be reqiured to remit an additional security deposit of $750.00 for the use of another meter. This deposit will be applied to the repair of the damaged meter. Upon completion of repair, the remaining monies will be applied to the account, if needed. If there is no outstanding balance on the account, the monies shall be remitted to the customer. Ordinance 0-03-1406 Page 3 of 3 Sec. 4. THAT this ordinance will become effective six (6) months from the date of City Council approval for current customers and effective immediately for new customers. AND IT IS SO ORDERED The first reading and public hearing being conducted on the day of 2003. The second reading and public hearing being conducted on the day of 2003. ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney CITY COUNCIL ci.ry O( CCen", AGENDA BRIEFING le:(;:t:; MEETING DATE: I 06/17/03 CITY MANAGER ; P4// ITEM # : 5 DEPARTMENT HEAD , c.#- ORDINANCE # : 0-03-1407 FINANCE REVIEW I N.A. Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT: Approval of a Zoning Change from AG to R20 on 1.0 acres located at 1112 John McCain Road, Case Z- 03-010 First Reading and Public Hearing Backqround Joe Tirk is the owner of a one-acre parcel of property located on the north side of John McCain Road, just east of Shalimar Court. On behalf of the owner, Awad Eskander has applied for a zoning change on the property. The applicant has submitted a request to change the zoning on the property from AG Agricultural to R20 Single Family Residential. The owner is seeking a zoning change in order to create two lots for the construction of two new single family residences. The R20 district requires a minimum lot width of 100 feet, a minimum lot depth of 125 feet, and a minimum lot area of 20,000 square feet. The proposed property has 201 feet of frontage on John McCain Road, which is sufficient to create two single family lots. The proposed lots, as shown on the zoning exhibit, are both 21,780 square feet in area. A house is located on the subject property, and available records indicate the house was constructed in 1950. The surrounding property is single-family residential in nature. Property to the north is zoned R40 and is developed as residences. The properties to the south across John McCain Road are zoned PUD-R (Shalimar and Caldwell's Creek neighborhoods), Property to the east is zoned AG. Property to the west is zoned R20 and is the location of St. Mary's Coptic Church. Impact Issues 1. Master Plan. The rezoning request is consistent with the Colleyville Master Plan, adopted in 1998, which designates this area as a future single-family residential area. 2. Surrounding Properties. Most of the surrounding properties are developed as single- family residences. The property to the west is the site of a house of worship. 3. Development Trends. The long-term trend for this area is single-family development. Property in the area is generally suitable for that type of development. Agenda Briefing Ordinance 0-03-1407 Page 2 of 2 4, Infrastructure. Water and sanitary sewer service are available along adjacent rights-of- way. 5. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation provides estimates of expected traffic generation based on land use. Data has been collected in the United States and Canada since the 1960's, primarily in suburban locations. Single-family residences are expected to generate 9.57 trips per day, on average. The closest intersection for which traffic counts are available is John McCain at Pleasant Run, west of the property under consideration. The most recent traffic count, taken in 2002, indicates an average of 7,127 vehicles per day traveled John McCain Road through this intersection. 6. Public Notification. Staff mailed notices to 12 adjacent property owners regarding this request. A complimentary notice was also sent to the Shalimar HOA and the Caldwell's Creek HOA. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. No correspondence has been received regarding this request. The Planning and Zoning Commission conducted a public hearing and considered this request at the May 27, 2003 meeting. The Commission recommended approval by a unanimous vote. Recommendation Approval Attachments · Location Map · Zoning Exhibit · Area Zoning Map · List of Property Owners Notified · Planning and Zoning Commission Minutes · Ordinance 0-03-1407 " I. .'~i l!:- '11M' If';\' ! ~L .~" ~ ~\ 'I.. .., 1 .036 AC \(~.~~ C,O\.~ \,\-01'\ '\ \ ~ ~ !\S ~ COU'i'.. IA "'1.12 @39 J'O~ ~~EtJb{ I, \J,,'I:- () S '030 (,' \ AVV!'! .I~ (f$J 'AI TA 35S .5' AC ~I.: LN TA ,... .S3 AC TA 3L .~'l,'lll: .9 .5' AC 1.2'1 Ar TA 300 ! .42 AC i ~ TA JA -t .87 foe ! TA 3F TA 3ft i .85 AC ..., AC i ,. TR 3LL ! u .58 AC . 0 i ., TA lJJ ...l TA 3D i .52 AC ;; .. Ar 1 TR 3KK ,Sq AC ! " i TR 3PP TA 3J ! ... Ar .53 AC ! r,'K 1\ C~f.L'N 11 f." FN 'f ,,'rl 0 pl,A A Goo gf) "'2.526 AC S't ~ 'f; 3. I";'. . Dr AG- TR 303 ."6 Ae TR 3 3.763 /lie TR 3D IQ.Q21 AC TA I II.~ . I. 73 J1 21 z 17 22 22 --~--- h.l 2. ] ., ~) . ., 3fi ., " ", I. 21 21__ 58 .-----, Location Map & Area of Notification CASE # Z-03-010 - Zoning Change from AG to R20 '-R-""--E-C-"E IVED ~y ~~~ J C ITV OF COLLEY\~IILE MY COMMUNITY OEVELOPMENT c!1.. - 100,5' 100.5' ._.._.._._.._.._..~.._.._.._.._.._.._.._..~. r--------------------, 25' BLDG LINE r--------------------, 25' BLDG LINE w z ::J I . I - I 01 ..- gl ~: CD 1 (01 1..- _ I N. 01 ..-1 1 1 1 1 I I I I I I I 1 I 30' BLDG LINE : L____________________~ - ..- IW I~ 1-1 10 10 1-1 ICD 1 COPTIC CHURCH ZONED R-20 I' (0 N o 0.5 AC (21,780 SF) 1 I Iw W IZ Z 1- ::J -I 0 0.5 AC 0 0 (21,780 SF) 0 -I -I CD CD 0 0 I I I I I I I 1".- .1' i~ .N -"-"-"-"-j ~.._.._.._.._,._.._.._..~.._.._.._.._..~.._.._..~.._..-..- 100.5 100.5 30' BLDG LINE L____________________~ JOHN MCCAIN ROAD APPLICANT PARADIGM CONSULTING ATTN. AWAD ESKANDER (972) 745-3589 2 MAY 2003 WALL H,R. SURVEY A 1973 TR 3B03 (O,7AC) MEDLIN, HALL SURVEY A 1037 TR 3B01 C (0.3AC) 1112 JOHN MCCAIN ROAD, COLLEYVILLE o 20' 40' 80' [t::!] -+ ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM AG TO R-20 .... SCALE: 1" = 40' // / / Area Zoning Map Z-03-010 (;,.(:"f'. ~ 'X0-""\, ~e c;.V 40 ~ Board of St. Marys Ch Dallas C/o St Marys Coptic Orthodox Ch PO Box 851553 Richardson, TX 75085 Kurt & Donna Kauffman 1208 John McCain Road Colleyville, TX 76034 Eldon Lee 1204 John McCain Road Colleyville, TX 76034 St Mary's Coptic Orthodox Ch 1110 John McCain Road Colleyville, TX 76034 Centurion American Cust Hms 1905 Industrial Blvd. Colleyville, TX 76034 Jo Poe 7016 Shalimar Court Colleyville, TX 76034 Jack & Zeila Olsen 7017 Shalimar Court Colleyville, TX 76034 Joe Weir 2132 Glenhaven Drive Lewisville, TX 75067 Sebastian & Judith Freidt 7013 Shepherds Glenn Colleyville, TX 76034 Robert Bernardo 7010 Shepherds Glenn Colleyville, TX 76034 Joe V. Tirk 1009 John McCain Road Colleyville, TX 76034 Awad Eskander Paradigm Consulting 903 Redcedar Way Drive Coppell, TX 75019 Comvlimentarv Covv to: Shalimar HOA Georgia Nowlin, President P.O. Box 423 Colleyville, TX 76034 Comvlimentary Copv to: Caldwell's Creek HOA Steve Magee, President 6900 Shepherds Glenn Colleyville, TX 76034 Comvlimentary Covv to: Caldwell's Creek - Web Site Info J. Thibodeaux, Web Site Coordinator 4211 Green Meadow St. East Colleyville, TX 76034 Case Z-03-010 (Notices dated: May 7, 2003) According to the last published Tax Record, individuals who own property that is within the 200' of the proposed special use permiUand-or/zoning change request are listed above. I certify that the parties listed above have been notified ofthe proposed change request as required by the Texas Local Government Code and the Colleyville Land Development Code. Jan Levy d Planning & r~ng Assistant Planning and Zoning Commission Minutes Mav 27, 2003 1, Case Z-03-010 - PUBLIC HEARING - Zoning Change from AG to R20 on 1.0 acres located at 1112 John McCain Road Clayton Husband presented the case to the commissioners. Chairman Wall opened the public hearing, Those present wishing to speak were: Awad Eskander, applicant. Commissioner Culley asked the applicant how soon he plans on developing the lots. Mr. Eskander responded that a new residence would begin on one of the lots within three months from approval. Commissioner Jones asked if the existing structure would be demolished and Mr. Eskander responded that it would. Commissioner Sellers asked the applicant if he plans to construct a solid barrier between the new residence and the church. Mr. Eskander responded that he would and then there was discussion by the applicant, the commissioners and staff about the visibility not being impeded when cars exit the church parking lot. Staff said a solid barrier would not be allowed over the 30' building line. There was no one else present wishing to speak, and Chairman Wall closed the public hearing. Commissioner Kelly moved to recommend approval of the zoning change from AG to R20. Commissioner Culley seconded the motion. The vote being: Ayes: Kelly, Culley, Swift, Byerly, Sellers, Jones, Wall Noes: None ORDINANCE 0-03-1407 AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF 1.027 ACRES OUT OF THE H.R. WALL SURVEY, ABSTRACT 1973 AND THE HALL MEDLIN SURVEY, ABSTRACT 1037, FROM THE AG AGRICULTURAL DISTRICT TO THE R20 SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an application for a zoning change was filed by Awad Eskander on May 5, 2003, under Case No. Z-03-010; and WHEREAS, the City of Colleyville has complied with the notification requirements of the Texas Local Government Code and the Colleyville Land Development Code; and WHEREAS, the Planning and Zoning Commission has held a public hearing and made a recommendation on the proposed zoning amendment; and WHEREAS, the City Council has determined that the proposed zoning amendment is in the best interests of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. Sec. 2. See, 3. Sec. 4. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the Official Zoning Map are hereby amended insofar as they relate to certain land located in Colleyville, Texas, as shown on the Zoning Map attached as Exhibit "A", and described by metes and bounds as shown in Exhibit "B", by changing the zoning of said property from the AG Agricultural district to the R20 Single Family Residential district. THAT any person, firm, or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. THAT the Land Development Code of the City of Colleyville, Texas, shall remain in full force and effect, except where amended by this ordinance. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternative method of publication provided by law. Ordinance 0-03-1407 Page 2 of 2 See, 5. THAT this ordinance shall become effective immediately upon publication. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2003, day of The second reading and public hearing being conducted on the 2003. day of ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney .~~ 0' 'p-o.o.f. Exhibit A Zoning Map '(I.....fI- ...1I.~ . ~;> ~"f'.' 40 Exhibit B Metes and Bounds Description BEING a 1.027 acre tract of land out of the Hall Medlin Survey, Abstract 1037 and the H.R. Wall Survey, Abstract No. 1973, situated in the City of Colleyville, Tarrant County, Texas, and being all of that certain tract of land described in deed to Joe V. Tirk recorded in Volume 8834, Page 397, Deed Records, Tarrant County, Texas. The bearings for this survey are based on the bearing of the east line of Lot 1, Block 1, Coptic Acres, recorded in Volume 388-184, Page 41, Plat Records, Tarrant County, Texas. Said 1.027 acre tract being described by metes and bounds as follows: BEGINNING at a % inch iron rod with plastic cap stamped 'RPLS 4818' set on the occupied north right-of-way line of John McCain Road, a variable width public right-of- way, at the southwest corner of said Joe V. Tirk tract for the POINT OF BEGINNING and being South 00 degrees 16 minutes 00 seconds West, a distance of 20.96 feet of a % iron rod found at the southeast corner of said Lot 1, Block 1, Coptic Acres; THENCE North 00 degrees 16 minutes 00 seconds East along the east line of said Lot 1, Block 1, Coptic Acres, a distance of 208.33 feet to a % inch iron rod with plastic cap stamped 'RPLS 4818' set for the northwest corner of the Joe V. Tirk tract, same being the southwest corner of Lot 3R, J.C. Evans Subdivision, recorded in Volume 388-120, Page 68, Plat Records, Tarrant County, Texas; THENCE North 86 degrees 27 minutes 31 seconds East, along the south line of said Lot 3R, a distance of 208.79 feet to a % inch iron rod with plastic cap stamped 'RPLS 4818' set for the northeast corner of said Joe V, Tirk tract; THENCE South 00 degrees 16 minutes 00 seconds West a distance of 221.23 feet to a % inch iron rod with plastic cap stamped 'RPLS 4818' set for the southeast corner of the said Joe V. Tirk tract; THENCE by deed call South 90 degrees 00 minutes 00 seconds West along the occupied north right-of-way line of said John McCain Road a distance of 208.33 feet to the POINT OF BEGINNING and containing 1.027 acres, more or less. CITY COUNCIL (.ilYOr CCen", AGENDA BRIEFING 7L~.\ ~:5 MEETING DATE: ITEM # : RESOLUTION # : 06/17/03 6 R-03-2171 CITY MANAGER ! DEPARTMENT HEAD ! FINANCE REVIEW ! Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Approval to cooperate with a steering committee of affected cities to retain legal counsel and rate case consultants; authorizing the cities to intervene in related dockets before the Texas Railroad Commission; and suspending the proposed tariff and schedule of rates of TXU Gas Distribution Company Reading and Public Hearing Introduction On May 23, 2003, TXU Gas Company filed a Statement of Intent to change rates in the Company's Statewide Natural Gas System. The change proposed would increase current rates by $69.3 million, and consolidate rates charged for natural gas for all of the cities served by TXU Gas. An executive summary of the gas rate case is attached for your review. Currently, the City of Colleyville is in the North Texas Metroplex Distribution system. The purpose of this report is to seek authorization to engage legal counsel and rate case consultants, suspend the proposed rates of the company, and intervene in related dockets before the Texas Railroad Commission. Background This is the third request for a rate increase by TXU Gas in three years. Since 2001, TXU has followed a strategy to consolidate rates in Texas cities. In 2001, the City of Colleyville's rates were consolidated into the Northwest Metro/Mid Cities Distribution System, which included forty area cities. In 2002, the company attempted to consolidate rates in 109 cities in the D/FW Metroplex; however, the Company was unsuccessful in their attempt to consolidate rates for all of the Cities. Current and Proposed Rates The proposed Statement increases the rates charged to natural gas consumers in Colleyville. The impact of the statement would increase rates charged in Colleyville by $197,038. The following table shows the proposed increase to each customer class in Colleyville. Agenda Briefing Resolution R-03-2171 Page 2 of 4 Customer Class Number of Customers Revenue Increase % Increase Residential 5,869 $152,487 4.00% Commercial 264 $15,813 4.35% Industrial 0 0 0.00% Service Charges N/A $28,739 93.58% Total 6,133 $197,038 4,68% Although Colleyville currently has no industrial consumers, the Statement increases current rates charged to residential and commercial customers. An analysis of the proposed rates is outlined in the tables below. Residential Current - Monthly Proposed - Monthly Customer (Base) charge- $8.0000 Customer (Base) charge- $12.00 Minimum Bill Minimum Bill All consumption $0.8848 per Mcf First 0 to 3 Mcf $1.4533 per Mcf All additional Mcf $1.2032 per Mcf Commercial Current - Monthly Proposed - Monthly Customer (Base) Charge - $14.0000 Customer (Base) Charge - $20.00 Minimum Bill Minimum Bill First 30 Mcf $0.9978 per Mcf First 30 Mcf $1.5327 per Mcf Next 320 Mcf $0.8928 per Mcf Next 320 Mcf $1.2827 per Mcf Over 350 Mcf $0.8214 per Mcf Over 350 Mcf $1.0329 per Mcf The average natural gas usage for a residential consumer in Colleyville is 9.1 Met. The table below shows the current and proposed amount of natural gas rates. Current Bill Proposed Bill Increase % Increase Residential - 9.1 Mcf $90.16 $92.32 $2.16 2.4% Agenda Briefing Resolution R-03-2171 Page 3 of 4 The average natural gas usage for a commercial user is based on 30 Mcf per month. The table below shows the current and proposed amount of natural gas rates. Current Bill Proposed Bill Increase % Increase Residential - 30 Mcf $163.41 $173.04 $9.63 5.9% Note: The amounts in the table above include the commodity cost of natural gas, which fluctuates based on the price of natural gas. The City has original jurisdiction over TXU Gas Distribution's rates and services within the municipal limits (distribution). The City's jurisdiction over distribution costs commences when gas is delivered to the city gate. Gas is then delivered to residential and commercial consumers. The rates set by the City may be appealed to the Railroad Commission of Texas (RRC) if the Company is dissatisfied with the City's consideration of its requested increase in rates. This filing is different than past filings because it involves rates of service for distribution and pipeline, Pipeline costs involve transporting gas from the wellhead to the city gate. The RRC has exclusive jurisdiction over pipeline rates. Because the filing involves both sets of rates, TXU has requested that the City either deny the rate request or defer the City's jurisdiction over this request to the Railroad Commission, in order to conduct one proceeding regarding the Company's costs of service for the entire System. State law provides that Cities may review the reasonableness of the requested rate increase since cities have jurisdiction over distribution rates. Cities have 35 days from the filing date to approve, deny, or suspend the proposed rate increase. Denial of the rate increase would immediately send the filing for appeal at the Railroad Commission. The City would have no direct representation if the filing was denied and sent to the RRC. Upon suspension, the City would have 90 days from June 26 to review the requested increase and negotiate with TXU for a decrease in the proposal. During past rate filings, the City has joined other cities in the D/FW Metroplex to form a steering committee. The steering committee has hired legal counsel and rate case consultants to review the reasonableness of TXU's request. Upon analysis and review, the consultants report their findings to the cities. The cities then authorize the committee's legal counsel to negotiate lower rates based on different issues raised in the analysis. The committee has been successful in the past to negotiate rates lower than those proposed by TXU. In 2002, rates were negotiated at approximately 30% of the requested increase. Staff is proposing that the City join the steering committee of cities to review the reasonableness of TXU's requested increase. The attached resolution authorizes the City to participate jointly with other cities in the distribution system (TXU Steering Committee) to independently analyze the gas rate filing. In order to do this, the resolution also suspends the proposed effective date of the rate change for the maximum period allowed by law. Agenda Briefing Resolution R-03-2171 Page 4 of 4 Staff contacted Steve Johnson, Area Manager of Oncor concerning the City's action to proceed with a suspension resolution in order to analyze the gas rate filing. Financial Impact None - There are funds available from prior Lone Star Gas ratemaking funds to finance the expenses of the consultants and legal counsel. However, members of the group may incur expenses. According to the Texas Gas Utilities Regulatory Act, rate case expenses are reimbursable to the cities at the end of the case. During the last case, these expenses were pro-rated over a recovery period among the cities that hired outside consultants. Recommendation Approval Attachments . TXU Gas Company 2003 Rate Case Executive Summary . TXU Gas - Rate Case Colleyville, Texas Case Overview . Resolution R-03-2171 TXU Gas Company 2003 Rate Case Executive Summary eTXU INTRODUCTION Since 1909, TXU Gas has been providing natural gas service to homes and businesses in north central Texas. From the natural gas pipeline built from the Petrolia field in Clay County and growing to over 6,800 miles of pipeline and 26,000 miles of distribution lines existing today, TXU Gas has grown with Texas. The Company now serves over 1.4 million residential, commercial and industrial customers in approximately 550 communities with safe, reliable and reasonably priced natural gas. With this rate case, TXU Gas is taking another bold step to ensure that our customers will continue to receive the same high quality service they have come to expect and depend on. OVERVIEW TXU Gas has met the challenge of the rapidly growing economy that it serves, The Company has made the investment and incurred the expenses necessary to keep the gas flowing to our customers in a safe and efficient manner, We have worked hard to control O&M expenses and will continue to do so in the future. TXU Gas has filed this rate case because our rates do not reflect our current level of reasonable and necessary expenses, Like any investor, investors in TXU Gas expect to earn a return on their investment and for that investment to be returned to them over time. Largely because of the infrastructure improvements we have made in the last five years, we are not earning a reasonable return overall on the TXU Gas invested capital CAPITAL INVESTMENT TXU Gas has invested approximately $721 million in its gas pipeline and distribution system in the last five years, After taking into account depreciation during that period, the value of our plant in service has increased over $400 million, Page 1 of4 This is a 66% increase in the net plant in servIce over a five-year period, These investments were necessary to maintain the safety and reliability of the system. Much of the investment was to replace pipe and other facilities that had reached the end of their service lives. The investments were also made in response to the rapid economic growth in our ServIce area, which required the replacement of pipe as development encroached on high pressure lines, relocations of pipe as roads and freeways were built or expanded, and extensions of pipe and increases in capacity as the population expanded into outlying areas, OPERATING AND MAINTENANCE EXPENDITURES Despite the rapid growth in the economy and the increased capital investment, TXU Gas has been able to closely control its operating and maintenance (O&M) expenses. Between 2001 and 2002, expenses in the field have slightly decreased. Operating expenses over all have slightly increased as a result of increased pension funding requirements and employee benefits, areas of expense that have been rapidly rising across the national economy and are largely outside of the Company's control. TXU Gas is continuing to take steps to limit increases in O&M expenses. This rate case contains several adjustments reflecting additional steps that have been taken to reduce O&M after the close of the recent calendar year. As a result of our WINS program, for example, O&M expenses have been adjusted downward in the rate case from actual costs by $6.7 million. SIMPLIFIED RATES We have taken great care in developing this rate case, We have simplified our approach so that it will be much easier for our customers and our regulators to understand our business. For instance, in this case we are proposing rates for only six customer classes: Four classes of service from the inlet of our system through both Page 20f4 pipeline and distribution facilities and two classes of service for customers that only use the pipeline facilities. All of our customers will have only one rate to pay, RATE FlUNG PACKAGE We have improved and updated the rate filing package in many areas, We have a new detailed cost of service study and a newly designed Tariff for Gas Service, We have prepared a new depreciation study for both the Pipeline and Distribution assets and a new lead/lag study to determine the need for cash working capital. The filing package itself has been made much simpler and is presented in a format that we feel will be easier to use. Finally, we have spent many hours ensuring the connection between our books and records and the filing package is transparent and accurate. Our various accounting teams have spent a lot of time trying to make sure the financial presentations are as straightforward as possible. Weare preparing to answer any questions that may arise over the course of the case as expeditiously as possible. RATE INCREASE Overall, TXU Gas is asking for approximately a 7.2% rate increase. Residential rates would increase approximately 10% even though our analysis shows that an increase well in excess of this amount could be justified. For residential customers, this will increase their typical bill approximately $3.59. As a matter of policy, we believe that the increase in Residential rates should be limited to 10%. There is a slight increase for the commercial class and no increases for other classes of customers. Page30f4 TARIFF IMPROVEMENTS Weare requesting, in addition to a rate increase, a number of other changes to our tariff. The two most important are to provide a capital investment adjustment factor (CIAF) and we are also seeking to revise the gas cost recovery mechanism, Both of these proposals are meant to reduce future rate case expenses and to provide more timely recovery of costs, thus reducing regulatory expenses and improving the Company's financial future, As our service area grows and our facilities continue to age, we expect that our investment in the system will continue to exceed depreciation for the foreseeable future. This will make it highly likely that we will have to continue to file rate cases on a regular basis ifthe CIAF is not approved, We are also proposing changes in the gas cost recovery procedures, which will limit future rate- case expenses while enhancing the TRC's and City's ability to monitor and review those costs. Rate cases are expensive for all concerned, especially for our ratepayers. A broad consensus exists that steps should be taken to limit those costs. We believe our proposals will accomplish that end, CONCLUSION TXU Gas is proud of its achievements since 1909, and especially in the last five years. We have maintained a safe and reliable gas system through the hard work of our employees and the investment of a tremendous amount of capital. Reducing our field operating expenses has not been easy but we have done it. Through our rate activities of the last few years we have gained a better understanding of what the Cities and TRC want to see in a rate filing, While areas of disagreement may remain over policy, we are confident that our hard work in preparing this package will allow the process to focus on those policy differences. We expect the result of this effort to produce a fair treatment of our request that will allow us to continue to provide safe and reliable service to our customers, Page 40f4 TXU Gas - Rate Case Colleyville, Texas Case Overview Impact on Typical Customer Bills in Colleyville . Typical residential customers using 6 MCF per month will realize an increase of approximately $3.15 per month or 5.7% using current gas cost. . Typical commercial customers using 30 MCF per month will realize an increase of approximately $9.77 per month or 3.9% using current gas cost. Number of Customers in Colleyville . 6,133 total customers ~ 5,869 residential customers ~ 264 commercial customers ~ 0 industrial customers Case Facts . TXU Gas has made significant investment in the system in order to continue providing safe and reliable natural gas service. ~ The Company has invested approximately $721 million in the pipeline and distribution systems in the last five years or a 66% increase in the net plant in service . Despite rapid economic growth, TXU Gas has closely controlled its operating and maintenance (O&M) expenses ~ From 2001 to 2002 expenses in the field have slightly decreased. ~ Operating expenses overall have slightly increased due to increased pension funding requirements and employee benefits, areas of expense that have been rapidly rising across the national economy, . TXU Gas is currently earning a 4.31 % return on invested capital ~ The Company is proposing to earn a 8.99% return on invested capital ~ In November 2000, the Railroad Commission of Texas authorized a return on invested capital of 9.75% in TXU Gas Distribution's appeal from the Dallas Distribution System . TXU Gas is proposing more simplified and transparent rates ~ System-wide rates - The Company is proposing one set of rates for all customer classes across the system. ~ TXU Gas is filing a case for both the distribution and pipeline assets and services RESOLUTION R-03-2171 APPROVAL TO SUSPEND THE EFFECTIVE DATE OF TXU GAS DISTRIBUTION'S REQUESTED RATE CHANGES; APPROVING COOPERATION WITH OTHER CITIES WITHIN THE TXU GAS DISTRIBUTION SYSTEM TO CREATE A STEERING COMMITTEE; REQUIRING REIMBURSEMENT OF CITIES' RATE CASE EXPENSES; AUTHORIZING INTERVENTION IN THE PROCEEDING AT THE RAILROAD COMMISSION WHEREAS, on May 23, 2003, TXU Gas Distribution, a division of TXU Gas Company, filed with the City of Colleyville a Statement of Intent to change gas rates in all municipalities within the TXU Gas Distribution System; and WHEREAS, it is reasonable for the City of Colleyville to cooperate with other cities in a review of the Company's application and create a Steering Committee to coordinate the hiring and direction of legal counsel and consultants and to negotiate with the Company and direct any necessary litigation; and WHEREAS, the Gas Utility Regulatory Act grants local regulatory authorities the right to suspend the effective date of proposed rate changes; and WHEREAS, the Gas Utility Regulatory Act provides that costs incurred by Cities in ratemaking activities are to be reimbursed by the regulated utility; and WHEREAS, the Gas Utility Regulatory Act grants local regulatory authorities the right to intervene in rate proceedings filed at the Railroad Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. Sec. 2. Sec. 3. Sec. 4. THAT the effective date of the tariff changes submitted by TXU Gas Distribution on May 23, 2003, be suspended to permit adequate time to review the proposed changes and to establish reasonable rates. THAT the City is authorized to cooperate with other Cities within the TXU Gas Distribution System to create a Steering Committee to hire and direct legal counsel and consultants, negotiate with the Company, make recommendations to the City regarding reasonable rates and to direct any necessary litigation associated with an appeal of a rate ordinance and the rate case filed at the Railroad Commission. THAT the City's reasonable rate case expenses shall be reimbursed by TXU Gas Distribution. THAT the City is authorized to intervene in TXU Gas Distribution's rate case filed at the Railroad Commission filed on or about May 23, 2003. Resolution R-03-2171 Page 2 of 2 Sec. 5. THAT a copy of this suspension resolution be sent to Steve Johnson, the local representative of TXU Gas Distribution. AND IT IS SO RESOLVED. PASSED BY A VOTE OF AYES, THIS THE DAY OF NAYS AND 2003. ABSTENTIONS ON ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL CCfe0 AGENDA BRIEFING lex;!$ MEETING DATE: I 06/17/03 ITEM # : ! 7 RESOLUTION # : I R-03-2172 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Consideration of appointments to the Library Board Reading and Public Hearing The terms of four (4) members of the Library Board expire June 2003. The positions were advertised and applications accepted through June 5, 2003. There are nine (9) applicants whose names are listed below and their applications are attached. . Linda Bond · Dennis Healy . Richard Roxburgh* . Pat Jones* . Nancy Bowen . Nancy Eytcheson* . Dennis Miga · Dawn Generals . Ellen Kelly *incumbent Also, Ordinance 0-01-1282 provides for Council, if it deems it desirable, to appoint ex-officio members to the Colleyville Library Board on an annual basis and for a one-year term. There are six ex-officio members on the Library Board whose terms expire June 2003, which are listed below: . Steve Banta · Dr. Larry Darlage . Steve Jacob . Dr. Kevin Singer · Ret Stansberger . Donna Arp Donna Arp served as Council Liaison and as the ex-officio member representing the City. Recommendation Approval Attachments · Ordinance 0-01-1282 · Library Board roster · Resolution R-03-2172 ORDINANCE 0-01-1282 AN ORDINANCE ESTABLISHING A LIBRARY BOARD FOR THE CITY OF COLLEYVILLE; ESTABLISHING THE NUMBER OF BOARD MEMBERS AND THEIR TERMS OF OFFICES, ESTABLISHING QUALIFICATIONS; PROVIDING FOR DUTIES AND RESPONSIBILITIES OF THE LIBRARY BOARD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION AND PROVIDING AN EFFECTIVE DATE WHEREAS. the City Council of the City of Colleyville, Texas, deems it advisable and necessary to establish a Library Board for the City of Colleyville, to act as an advisory board to the City Council relating to all nature of library facility planning and programming; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. Sec. 2. Sec. 3. Creation of Librarv Board. There is hereby established the Library Board for the City of Colleyville, Texas, hereinafter referred to as the "Board." Number of Board Members. Qualifications and Terms. The Board shall consist of nine Colleyville members, including seven (7) regular members and two (2) alternates, who shall be appointed by the City Council for two (2) year terms, provided three (3) members shall be appointed each odd-numbered year and four (4) members must be appointed each even-numbered year. Members shall serve without compensation until their successors are appointed. Places on the Board shall be numbered one (1) through seven (7) , Place 1 and Place 2 alternates. The City Council if it deems it desirable, may appoint ex-officio members to the Board. Such ex-officio members shall be appointed on an annual basis and the term of office of such ex-officio members shall be one year from the date of appointment. Such ex-officio members shall have no voting authority. Vacancies on the Board are to be filled by appointment by the City Council for the length of the unexpired term. Board Meetinos and Bv-Laws. The Board shall select from the members a chairman and a vice-chairman who shall serve for one- year terms and until their successors are elected. The Board shall adopt by-laws to govern the holding of its meetings, which at a minimum, shall encompass the following: Sec. 4. Ordinance 0-01-1282 Page 2 of3 a. Regular meetings shall be held once each month. b. Manner of holding and calling of special meetings. c. Majority of members shall constitute a quorum. d. Members not planning to attend a regular meeting or special meeting shall notify the City Manager or their designee or the Chair of the Board by 12:00 o'clock noon of the meeting day. e. Any member with unexcused absences from two (2) consecutive meetings or not exhibiting interest in the work of the Board shall be reported to the City Council, which may, at its discretion, remove the Board member and appoint a replacement. f. Minutes of each Board meeting shall be filed with the City Secretary. g. Assist with the development of the Library Director job description. Board Duties and Responsibilities. The duties and responsibilities of the Library Board shall be to: a. Act in an advisory capacity to the City Council in all matters pertaining to the library facility planning and programming, including development of long range capital improvement programs. b. Cooperate with other City boards and commissions, other governmental agencies, civic groups, and all citizens of the city in the advancement of sound library planning and programming. c. Recommend policies for library services. d. Recommend the adoption of standards for public library facilities and their financial support. e. Receive requests for public funding for educational purpose of any public or private person, persons, associations or business entities, and to forward such request with recommendation to the City Council. f. Review the annual operating budget and capital improvement requests related to library programs with the Library Director and provide recommendations to the Director for submission to the City Manager for consideration. Ordinance 0-01-1282 Page 3 of3 Sec. 5. THAT this shall be cumulative of all provIsions of the City of Colleyville, Texas, except where the provisions of this are in direct conflict with the provisions of such, in which event the conflicting provisions of such s are hereby repealed. Sec. 6. THAT is any section, paragraph, clause or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance. Sec. 7. THAT this Ordinance shall take effect immediately from and after its passage and publication in accordance with the provisions of the Charter of the City of Colleyville. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 1uJYL.L 2001. The second reading and public hearing being conducted on the ~ 2001. 5~ day of /9~ day of ATTEST: CITY OF COLLEYVILLE: y-nYk. Cynthia Singleton, TRMC City Secretary DOt:~~ Mayor f~ TO FORM AND LEGALITY: City Attorney ~__m_ __ PLACE 1 Pat D. Jones 102 Van Buren Court colleyville, TX 76034 H: 817.281.6807 F: 817.281.1356 pationes@attbi.com TERM: June 2001 - 2003 PLACE 4 Gary Taraba 4306 Hidden Valley Court colleyville, TX 76034 H: 817.498.0246 qarvtaraba@rosewd.com TERM: June 2001 - 2004 PLACE 7 Carol Wollin 4600 Dartmoore Lane colleyville, TX 76034 H: 817.281.3058 cwollin@aol.com TERM: June 2001 - 2004 EX-OFFICIO Donna Arp 4607 Cresthaven Colleyville, TX 76034 W: 817.540.3119 TERM: June 2002 - 2003 EX-OFFICIO Steve Jacob P.O. Box 915007 Fort Worth, TX 76115 W: 817.685.3955 TERM: June 2002 - 2003 LIAISON Ginny Tigue 4415 Meandering Way Colleyville, TX 76034 H: 817.267.5527 F: 817.540.1466 M: 817.233.1697 tiq ueq@ci.collevville.tx.us Revised 06/11/03 Library Board PLACE 2 Mary Alice Rippe 5305 Maple Lane Colleyville, TX 76034 H: 817.571.4986 macrippe@attbi.com TERM: June 2001 - 2004 ~ PLACE 5 Richard Roxburgh 7304 Pebble Hill Drive colleyville, TX 76034 H: 817.488.7973 q retafromtexas@webtv.net TERM: June 2001 - 2003 ALTERNATE 1 ...... VACANT ~ TERM: - June 2003 EX-OFFICIO Steve Banta 6316 Regiment Place colleyville, TX 76034 H: 817.906.2508 TERM: June 2002 - 2003 EX-OFFICIO Dr. Kevin Singer GclSD - 3051 Ira E. Wood Ave. Grapevine, TX 76051 W: 817.488.9588 kevinsinqer@qcisd.net TERM: June 2002 - 2003 ~ PLACE 3 Nancy Eytcheson 5908 Lansford Lane colleyville, TX 76034 H: 817.329.5254 nevtcheson@aol.com TERM: April 2003 - June 2003 PLACE 6 Susan Barzelay 4508 Alexandra Drive colleyville. TX 76034 H: 817.428.9219 bba rz@worldnet.att.net TERM: June 2001 - 2004 ALTERNATE 2 Mary Ann Nicholson 7909 Jefferson Circle colleyville, TX 76034 H: 817.577.9794 manicholson@attbi.com TERM: June 2001 - 2004 EX-OFFICIO Dr. Larry Darlage 828 Harwood Road Hurst, TX 76054 W: 817.515.6670 TERM: June 2002 - 2003 EX-OFFICIO Ret Stansberger 3906 Magnolia Court colleyville, TX 76034 W: 817.488.7148 H: 817.498.4055 ret@collevvillechamber.orq TERM: June 2002 - 2003 RESOLUTION R-03-2172 A RESOLUTION APPOINTING MEMBERS TO THE LIBRARY BOARD WHEREAS, four positions on the Library Board have expiring terms; and WHEREAS, six Library Board ex-officio positions have expiring terms; and WHEREAS, Ordinance 0-01-1282 provides for Council, if it deems it desirable, to appoint ex-officio members to the Library Board NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby appoints the following persons to the Library Board for a two-year term expiring June 2005: Place 1 Place 3 Place 5 Alternate 1 Sec. 2. THAT the Colleyville City Council hereby appoints the following persons to serve as ex-officio members for a one-year term expiring June 2004: AND IT IS SO RESOLVED. PASSED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2003. ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL CilY Of CC~'" AGENDA BRIEFING T("...~S. MEETING DATE: ITEM#: RESOLUTION # : 06/17/03 8 R-03-2173 CITY MANAGER I .... DEPARTMENT HEAD : FINANCE REVIEW Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Consideration of appointments to the Colleyville Economic Development Corporation Board of Directors (CEDC) Reading and Public Hearing As per the Articles of Incorporation of the Colleyville Economic Corporation (CEDC), if a member of the City Council ceases to be a Councilmember, such event shall constitute an automatic resignation as a director and such vacancy shall be filled in the same manner as other vacancies. (See attached). The terms of Donna Arp, Joe Hocutt and Brad Rice have expired; therefore, it will be necessary to appoint three (3) Councilmembers to serve as members of the CEDC for a term consecutive with their term on the City Council. Financial Impact None Recommendation Approval Attachments . Excerpts of Articles of Incorporation, Article III, Colleyville Economic Development Corporation . Colleyville Economic Development Corporation roster . Resolution R-03-2173 :J 5:.: ~5 SECTION 3. POWERS. ;. In the iutfillment of its corporate purpose, the Corporation shall be governed by the Act, and shall have all of the powers set forth and conferred in Section 48 of the Act, and in other applicable laws, subject to the limitations prescribed therein and herein and to the provisions thereof and hereoi. ;: ARTICLE II. BOARD OF DIRECTORS 'i I. ;1 SECTION 1. NUMBER AND TERM OF OFFICE. A. The property and afiairs of the Corporation shall be managed and contiOlled by a Board and, subject to the restrictions imposed by law, by the Articles and these Bylaws, the Board shall exercise all of "the powers of the Corporation. B. The Board shall consist of seven (7) directors, each 01 whom shall be appointed by the City Council. Each of the directors shall be a resident of the City. C. Four (4) members of the first Board shall serve terms of one (1) year and three (3) members shall serve terms of two (2) years. ihe respective terms ot the initial directors shall be determined by the City Council. Thereafter. each successive member of the Soard shall be appOinted and serve for two (2) years or uniil a successor is appointed as hereinafter provided. Three (3) directors shall be persons who are not employees, officers of the City or members of the City Council. D. Any director may be removed from Oiilce by tne City Council at will. A vacancy or any director's position which occurs by reason of death, resignation, disqualification, removal, or other\vise, shall be filled by the City Council. SECTION 2. VACANCIES AND RESIGNATIONS. A vacancy in any position of director which occurs by reason of death. resignation, disqualification, removal, or other\^,ise. shall be filled as prescribed in Article II, Section 1. A vacancy in the office of President or Vice President which occurs by reason of death, resignation, disqualification, reiiloval, or othe",'nse, shall be filled by election by the Board, from the remaining directors, for the uilexpired portion of the term of that office. -2- Colleyville Economic Development Corporation VACANT VACANT TERM: - Present TERM: - Present TERM: - Present Gary Cantrell 3400 Glade Road colleyville, TX 76034 W: 817.571.4834 H: 817.571.4834 TERM: September 2001 - 2003 VACANT Ginny Tigue 4415 Meandering Way colleyville, TX 76034 H: 817.267.5527 F: 817.540.1466 M: 817.233.1697 tio ueola2ci .collevville.tx. us TERM: May 2002 - 2004 GENERAL MANAGER Bill Lindley 2402 Broadoak Way Colleyville, TX 76034 W: 817.577.7575 H: 817.410.2338 F: 817.577.7555 I indlevwla2ci. coil evville. tx. us Donna O'Brien 3104 St. Alban's Circle Colleyville, TX 76034 H: 817.355.9575 o brien999la2comcast.net TERM: September 2001 - 2003 FINANCE MANAGER Terry Leake 503 Springbranch Drive Keller, TX 76248 W: 817.577.7575 H: 817.379.5014 leaketla2ci .collevville. tx. us Janice Cole 103 Van Buren Court Colleyville, TX 76034 H: 817.498.1898 M: 817.371.6840 TERM: September 2001 - 2003 SECRETARY Cynthia Singleton 6000 Ronna Court Colleyville, TX 76034 W: 817.577.7575 H: 817.488.1011 F: 817.577.7555 si no letoncla2ci. co II evvill e . be. us Revi.,ed 06/11/03 RESOLUTION R-03-2173 A RESOLUTION APPOINTING MEMBERS TO THE COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS WHEREAS, in accordance with Articles of I ncorporation of the Colleyville Economic Development Corporation (CEDC) if a member of the City Council ceases to be a councilmember, such event shall constitute an automatic resignation as a director and such vacancy shall be filled in the same manner as other vacancjes; and WHEREAS, three (3) Councilmember's terms have expired. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: See, 1, THAT Councilpersons and shall be appointed to serve on the Colleyville Economic Development Corporation Board of Directors for a term concurrent with their term on the City Council. AND IT IS SO RESOLVED. PASSED BY A VOTE OF ABSTENTIONS ON THE AYES, DAY OF NAYS AND 2003. ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor city Of ~ CITY COUNCIL CC~m~nce AGENDA BRIEFING if.'x~$ MEETING DATE: 06/17/03 CITY MANAGER: ITEM # : 9 DEPARTMENT HEAD l RESOLUTION # : R-03-2174 Previous Action: None DEPARTMENT: FINANCE SUBJECT : Consideration of establishment of an Audit Committee and appointment of City Councilmembers Reading and Public Hearing As the City Council is ultimately responsible for the stewardship of the City's funds and a annual audit is required by the charter, it would be an enhancement to the City's financial management to establish an audit committee. This committee would be composed of council members and their duties would be a part of the audit selection committee, review a draft of the audit and meet with the auditors before the audit is presented to the full City Council. In regards to the size of the committee, Government Finance Officers Association Audit Management Handbook states "the committee must be large enough to encompass the range of expertise needed to properly advise the governing body but small enough to operate efficiently and effectively. Financial Impact None Recommendation Approval Attachments . Resolution R-03-2174 RESOLUTION R-03-2174 A RESOLUTION ESTABLISHING AN AUDIT COMMITTEE AND APPOINTING MEMBERS TO THE COMMITTEE WHEREAS, as the City Council is ultimately responsible for the stewardship of the City's funds and a annual audit is required by the charter, it would be an enhancement to the City's financial management to establish an Audit Committee; and WHEREAS, this committee would be composed of councilmembers and their duties would be a part of the audit selection committee, review a draft of the audit and meet with the auditors before the audit is presented to the full City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS, Sec. 1. THAT an Audit Committee is established. Sec. 2. THAT the committee shall be composed of the following Council members and their terms shall run concurrently with their council terms. Sec. 3. THAT the following councilmembers are appointed to the Audit Committee: AND SO IT IS RESOLVED. AYES, DAY OF NAYS AND 2003. PASSED BY A VOTE OF ABSTENTIONS ON THIS ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL Cd)' r>{ CCen", AGENDA BRIEFING {l~X.,$ MEETING DATE: ITEM#: RESOLUTION # : 06/17/03 10 R-03-2175 CITY MANAGER I DEPARTMENT HEAD I FINANCE REVIEW i Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Appointing City Council Liaisons to the City of Colleyville Boards, Commissions and Committees Reading and Public Hearing In 2000, the City Council formally established City Council liaisons for city Boards, Commissions and Committees, The purpose of establishing City Council liaisons is a follows: 1 . Report to the City Council on the activities of the committee; 2. Advise the committee of actions taken by the Councilor being considered by the Council related to the committee's activities; and 3. Advise the City Council as to the capabilities and contributions of committee members at the time appointments are being considered. On the basis that the City Council desires to continue serving as liaisons, staff has prepared the attached resolution establishing these liaisons. Financial Impact None Recommendation Approval Attachments . Resolution R-02-1971 . Resolution R-03-2175 RESOLUTION R-02-1971 A RESOLUTION REPLACING SECTION 4 OF RESOLUTION R-01-1853 AND REPLACING SECTION 5 OF RESOLUTION R-01-1871 AND APPOINTING CITY COUNCIL LIAISONS TO THE CITY OF COLLEYVILLE BOARDS, COMMISSIONS AND COMMITTEES WHEREAS, the City Council desires to serve as liaisons of the City of Colleyville Boards, Commissions and Committees. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following City Council liaisons are established: Planning and Zoning Commission Brad Rice Joe Hocutt Zoning Board of Adjustments Richard Newton Parks and Recreation Advisory Board Ginny Tigue Colleyville Tree Board Rich Hendler Colleyville Public Library Board Donna Arp Ginny Tigue Traffic Safety Committee Rich Hendler Historical Preservation Committee Donna Arp Capital Improvements Committee Brad Rice Community Center Advisory Committee Donna Arp Joe Hocutt Celebrate Colleyville Steering Committee Rich Hendler Ethics Committee Joe Hocutt SH26 Advisory Committee Rich Hendler Richard Newton McPherson Park Master Plan Committee Sidewalk Priority Task Force AND IT IS SO RESOLVED. Passed by a vote of the day of ATTEST: Cynthia Singleton, TRMC City Secretary ayes, 2002. Resolution R-02-1971 Page 2 of 2 Brad Rice Donna Arp nays, and abstentions on CITY OF COLLEYVILLE Donna Arp Mayor RESOLUTION R-03-2175 A RESOLUTION APPOINTING CITY COUNCIL LIAISONS TO THE CITY OF COLLEYVILLE BOARDS, COMMISSIONS AND COMMITTEES WHEREAS, the City Council desires to serve as liaisons of the City of Colleyville Boards, Commissions and Committees. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: See, 1. THAT the following City Council liaisons are established: Planning and Zoning Commission Zoning Board of Adjustments Parks and Recreation Advisory Board Colleyville Tree Board Library Board Traffic Safety Advisory Committee Historical Preservation Committee Metroport Teen Court Advisory Board Capital Improvements Committee Colleyville Center Advisory Committee Celebrate Colleyville Steering Committee SH26 Advisory Committee Sidewalk Priority Task Force AND IT IS SO RESOLVED. PASSED BY A VOTE OF AYES, ON THIS THE DAY OF NAYS AND 2003. ATTEST: Cynthia Singleton, TRMC City Secretary Resolution R-03-2175 Page 2 of 2 ABSTENTIONS CITY OF COLLEYVILLE Joe Hocutt Mayor CITY COUNCIL cc@n", AGENDA BRIEFING 7"L'.,,~$ MEETING DATE: I 06/17/03 ITEM # : 11 RESOLUTION # : R-03-2176 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW ! Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Approval to Authorize the Mayor and City Manager to coordinate with adjoining property owners possible enhancements and modifications for a driveway location on Riverwalk Drive First Reading and Public Hearing Backqround Mayor Pro Tem Tigue and Councilmember Skinner requested this item be placed on the agenda. Following approval of Resolution R-03-2152, residents of the Kingswood subdivision expressed concern for the location of the driveway approach into the Town Center development from Riverwalk Drive. Recommendation Approval Attachments: . Exhibit "1" . Resolution R-03-2176 Exhibit "1" RESOLUTION R-03-2176 A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO COORDINATE WITH ADJOINING PROPERTY OWNERS POSSIBLE ENHANCEMENTS AND MODIFICATIONS FOR A DRIVEWAY LOCATION ON RIVERW ALK DRIVE WHEREAS, the City of Colleyville approved Resolution R-03-1933 on April 2, 2002, establishing the requirement for City Council approval of a driveway location entering the Town Center Development on Riverwalk Drive; and WHEREAS, the Town Center Development requested approval of the driveway location at the intersection of Kingswood and Riverwalk Drive. WHEREAS, the City of Colleyville approved Resolution R-03-2152 on April 2, 2003, providing for the location of a driveway location entering the Town Center Development on Riverwalk Drive; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. That the Mayor and City Manger be authorized to coordinate with adjoining property owners possible enhancements and modifications for a driveway location on Riverwalk Drive for future City Council consideration. AND IT IS SO RESOLVED. PASSED BY A VOTE OF THE DAY OF AYES, NAYS AND 2003. ABSTENTIONS ON THIS ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL cce'" AGENDA BRIEFING "j(..x.,~ MEETING DATE: 06/17/03 CITY MANAGER 12 DEPARTMENT HEAD FINANCE REVIEW Previous Action: None DEPARTMENT: FINANCE ITEM # : REPORT # : SUBJECT: Monthly Financial Report - May 2003 General Fund The percentage of current year taxes collected is slightly ahead of May 2002 collections, and delinquent tax collections ($65,617) continue to climb, exceeding the total amount collected in any prior fiscal year. Sales tax revenue received in May was up (8,434/4.16%). Fifteen residential permits were issued in May; a decrease of one over those issued in May 2002. On a year-to-date basis, residential permits are up by six and commercial permits are up by one, Municipal Court revenues are down slightly and fewer citations have been issued. The average amount expended by the departments at the end of May is 59.5%. Utility Fund Water usage is now slightly below prior year usage, due to lack of rainfall in April and May. Building related revenues are down slightly and penalties are up. Sewer-tie on charges are down, because most of the customers to whom sewer was extended through Project C Phases I and II paid their tie-on fees in early Fiscal Year 2002. The average amount expended by the Utility Fund at the end of May is 52.4%. MONTHLY FINANCIAL REPORT - MAY 2003 Current Taxes Delinquent Taxes Penalty & Interest $6,197,339 39,500 36,000 $6,127,276 65,617 36,416 $6,002,123 32,500 28,000 $5,485,412 36,955 29,435 11.70% 77.56% 23.72% ......................................................................... ..................................................... ................................... . j)q!$~AQM~gRgMT.$.Ig$:::m.:.:::nn::.:.:~;gil;~~~ ::.IHH$~ig?~;~q~$.~;p~~;~?~.: :..:.Hm.:.m~~;i~1)'P?: TXU Electric $687,600 $820,290 $687,600 $878,972 -6.68% Tri-County Electric 40,000 46.657 40,000 44,288 5.35% TXU Gas 180,000 163,219 180,000 231,566 -29.52% Southwestern Bell 110,630 91,528 55,315 67,546 35.50% Verizon/Others 47,672 21,180 23,836 26,038 -18.66% Refuse/Recycling 85,000 54,327 46,042 54,683 -0.65% Cable TV 105,000 92,431 78,750 118,112 -21.74% ......................................................................... ..................................................... ....,............................. ..................................... ................. ...................... mqmA~:f!\lNq8!$$:[#$i$;::::. .:.:..::::.::.::..:~j@~;I?? :. :..:..:..:...:...$j..~~~;~~g::::::~,;,1,~I~ :.:::):...:.~1:;!gMgq~: Sales Tax Mixed Beverage Tax $1,576,453 30,500 $912,953 23,271 $972,572 22,875 $965,889 20,597 -5.48% 12.98% ..... ..........................-.... .................................. .......... )~$~~;g?~ ..(i~~~;4~~:) .... ............................ :~!ffl;~~~: Building Plumbing Electrical City License Building Plan Review Fee New Business Animal Sign Permit Fence Permit Fire Permits $485,000 $347,521 $323,333 $315,485 10.15% 105,000 65,757 70,000 65,292 0.71% 63,000 41,743 42,000 40,728 2.49% 37,000 32,030 24,667 34,289 -6.59% 110,000 87,811 73,333 67.799 29.52% 2,000 1,982 1,333 1,316 50.61 % 1,965 1,550 1,310 1,660 -6.63% 7,500 3,055 5,000 5,181 -41.03% 5,700 3,660 3,800 3,925 -6.75% 2,650 4,200 1,767 1,250 236.00% ............................................................. ............... ............................................." ........... ....................,' ................'..,............................................... mqmAg:wlqfflM$i$,~P;gRM';t$.:..:::::)H.$~j~;~j~ ....HHH$$~~;~9~ ...H.~~,~~~,~.:. Fines False Alarms $555,000 7,750 $306,349 4,200 $358,438 3,875 $306,441 6,250 -0.03% -32.80% ..................................... .......:..H~~~g;~1:~:.. MONTHLY FINANCIAL REPORT - MAY 2003 Re-zoning $16,000 $6,375 $9,333 $5,830 9.35% Plat Fee/Site Plan 16,000 9,557 9,333 11,596 -17.58% Board of Adjustment 1,000 1,125 583 1,050 7.14% Sale of Material 3,000 2,175 1,750 2,128 2.21% Weed Mowing 2,000 500 1,167 1,050 -52.38% Animal Impoundment 3,795 2,078 2,214 1,861 11 .66% Ambulance 88,050 63,888 51,363 48,401 32.00% Recreation Program 181,025 88,318 55,000 104,604 -15.57% Non-Resident Fee Parks 22,100 13,720 11,050 18,955 -27.62% Field Use Charge 20,000 17,105 11,667 20,330 -15.86% Engineering & Inspection 95,000 71 ,420 55,417 193,391 -63.07% Chgs & Reimbursements 13,000 7,057 7,583 22,885 -69.16% Community Center Rental 165,000 103,396 96,250 108,493 -4.70% Lot Drainage Insp Fee 20,000 11,875 11,667 10,375 14.46% ................................................................................... ........... ............................... .................................... .................................... ....................................... mqm~gqHAR@$$fgR$$.RM!9$.i:::.:::.:....)t_~~!ftI$~$~i$~~~~?1~~r~:: :ii::~$Q;M~ DARE Officer Reimb $67,004 $0 $0 $0 0.00% ................................................................................. ..... ...................................... m@f~ijjN!~R$PY$.R:NMgN[#J~:....:.::...:. .........:..fnni~7i99#. Sale of Surplus Property Interest Income Miscellaneous Use of Fund Balance Celebrate Colleyville Contributions Tower Rental $10,000 276,000 21,500 60,000 15,000 55,508 $8,691 74,514 26,233 o 5,700 27,366 $10,000 125,000 13,000 o 15,000 24,000 $13,692 145,534 31,644 o 11,715 46,174 -36.52% -48.80% -17.10% 0.00% -51.34% -40.73% Wq!A4M~$qgil.4M1~PV$~;Q9~ .................................... i:.~'~:r~gQQ Transfer from Utility Fd Transfer from Capital Projects $475,060 $66,658 $0 o $0 o $0 $0 0.00% 0.00% . ........................,..,.. ..,......,....,..,..,...........,..,...... ','" .,..,..,............,....,..,. .....,..,....,..,..,.................. .............................'.............................'....,'.............. ................................................. mQT.Ah@gNgR~il.j\MNRR~ygNq~~......:...: .......~~g;g~Q;............. .....iI~~,~~~;'1~. .....t::$~~$~~~~1#:H.........I$;~Q~;~Ml.:{........t?;~4. MONTHLY FINANCIAL REPORT - MAY 2003 TOTAL PERCENT FY 2003 THROUGH THROUGH INCREASE INCREASE BUDGET 5/31/03 5/31/02 (DECREASE) (DECREASE) % OF CURRENT TAX ROLL COLLECTED 98.8% 96.96% 96.95% 0.01% 0.01% RESIDENTIAL BLDG PERMITS 150 86 80 6 7.50% COMMERCIAL BLDG PERMITS 10 11 10 10.00% PLUMBING PERMITS 900 691 682 9 1.32% ELECTRICAL PERMITS 400 299 303 (4) -1.32% CITATIONS ISSUED 9,600 5,590 5,779 (189) -3.27% CITATIONS APPEALED 132 144 70 74 105.71% City Council and Secretary City Manager Finance Legal Engineering Building Inspection Community Development Fire Police Parks Recreation Library Marketing Community Center Streets & Drainage Municipal Court Fleet Maintenance ~di#iii~~i'$$J......:)......... $264,422 567,258 426,960 80,000 571,866 302,316 487,310 2,765,303 2,972,425 1,138,241 341 ,653 216,723 129,647 328,860 1,048,949 236,682 183,484 148,500 ........ ...'.'...:.'...'.'.........'.'.-.'.'.-.....-.....-. :H$1Z;216Jl.~ : ..................................' . .... ............................ ....................... .,.................... ................. ..... ................ ...... ....................... ............... ...... $160,872 360,775 269,828 56,300 323,064 173,147 276,258 1,899,724 1,935,752 569,629 150,675 26,922 78,899 191,618 566,288 118,472 107,637 o .................................. ..:.....:...:.$7;26$3166.. .. . . ......................... $161,437 361,108 273,105 46,667 333,642 173,722 283,384 1,894,814 1,945,578 585,101 154,748 27,000 79,794 195,138 574,344 120,806 109,060 o ....'...'..'...'.'...'...'.'.'..'.'...'...-...'..'...-...',-.'.',-.-.-.", .. ............................... ...................$...7.. ....3.. '1"9" ...44........8.. ..... ............ ...... ........... ... ....... ......,..... . .... ... .. ..~......... ,"... .. :::;:;:;:;:;:;:;:::;::::...:::.::t:::::::.::;.:::f:::.;:::;.;::::::::: 60.8% 63.6% 63.2% 70.4% 56.5% 57.3% 56.7% 68.7% 65.1% 50.0% 44.1% 12.4% 60.9% 58.3% 54.0% 50.1% 58.7% 0.0% $103,550 206,483 157,132 23,700 248,802 129,169 211,052 865,579 1,036,673 568,612 190,978 189,801 50,748 137,242 482,661 118,210 75,847 148,500 ................................. ................................. ..............$4.. .......944..............1.. '3" 9'. ...... ....... .... .". ....... ... ........ ....... .. .... ... . . . . . . . .. .. . . . :::::::::::::::...:::::.:~::.:::::.:::::.:~:;.::;.:::::.:.::::;: MONTHLY FINANCIAL REPORT - MAY 2003 Water Sales $6,624,803 $3,009,495 $3,174,385 $2,901,575 3.72% Sewer Sales 1,918,297 1 ,287,362 1,278,865 1,180,162 9.08% Sewer Installation 15,000 9,100 10,000 11 ,450 -20.52% Water Installation 42,000 22,100 28,000 27,210 -18.78% Sewer Tie-on Charges 10,000 13,519 6,667 53,980 -74.96% Engineering Charges 35,000 28,869 23,333 89,525 -67.75% Penalties 163,603 90,001 109,069 81,060 11.03% Miscellaneous 9,200 7,581 6,133 9,291 -18.40% TOTAL PERCENT THROUGH THROUGH INCREASE INCREASE 5/31/03 5/31/02 (DECREASE) (DECREASE) GALLONS OF WATER SOLD 928,988,911 894,533,000 34,455,911 3.85% NUMBER OF WATER CUSTOMERS 7,732 7,550 182 2.41% Administration $188,094 $118,090 $117,834 62.8% $70,004 Billing 235,456 132,576 132,923 56.3% 102,880 Operations 6,143,465 3,094,177 3,089,647 50.4% 3,049,288 Debt Service 1,096,294 932,031 932,031 85.0% 164,263 Performance Pay 22,988 0 0 0.0% 22,988 Transfer to General Fund 475,060 0 0 0.0% 475,060 c." Texas PLANNING AND ZONING COMMISSION MEETING MINUTES - May 27, 2003 CALL TO ORDER Chairman Wall called the meeting to order at 7 p.m. ROLL CALL Commissioners Bruce Kelly, Bob Culley, Earl Swift, Jeff Byerly, Mark Jones, Bud Sellers and Jeff Wall were present. Barry LeBaron, Clayton Husband, Jeff Jones and Jan Levy from staff were present. INVOCATION The invocation was given by Commissioner Sellers. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES April 28, 2003 Commissioner Culley moved to approve the minutes as written, Commissioner Swift seconded the motion. The motion passed by unanimous acclamation, CITIZEN COMMENTS There was none. AGENDA ITEMS 1. Case Z-03-010 - PUBLIC HEARING - Zoning Change from AG to R20 on 1.0 acres located at 1112 John McCain Road Clayton Husband presented the case to the commissioners. Chairman Wall opened the public hearing. Those present wishing to speak were: Awad Eskander, applicant. Commissioner Culley asked the applicant how soon he plans on developing the lots, Mr. Eskander responded that a new residence would begin on one of the lots within three months from approval. Commissioner Jones asked if the existing structure would be demolished and Mr. Eskander responded that it would. Commissioner Sellers asked the applicant if he plans to construct a solid barrier between the new residence and the church. Mr. Eskander responded that he would and then there was discussion by the applicant, the commissioners and staff about the visibility not being impeded when cars exit the church parking lot. Staff said a solid barrier would not be allowed over the 30' building line. There was no one else present wishing to speak, and Chairman Wall closed the public hearing. Planning & Zoning Commission Minutes - May 27, 2003 Page 1 of 2 Approved on June 9, 2003 Commissioner Kelly moved to recommend approval of the zoning change from AG to R20. Commissioner Culley seconded the motion. The vote being: Ayes: Kelly, Culley, Swift, Byerly, Sellers, Jones, Wall Noes: None 2. Discussion of the Master Plan Update: Consider establishing a Master Plan workshop schedule and Authorizing two special neighborhood studies. There was discussion by staff and the commissioners regarding the meeting format and briefing materials needed for upcoming work shops. The dates for the meetings were solidified. There was discussion about the necessity of hiring a consultant for two special studies. One of the special studies would focus on the Precinct Line corridor and the second study would focus on the neighborhood located near the intersection of Colleyville Boulevard and Cheek Sparger Road. The commissioners requested that staff provide them with a copy of the current telephone survey questions and also a copy of the 1997 survey. 3. Staff Comments, Reports and Discussion Items: There were none. 4. Commissioners' Comments and Reports: There were none. ADJOURNMENT The Commission moved to adjourn the meeting at 8:20 p.m. The motion was seconded and passed by acclamation. Respectfully Submitted, Approved on: June 09,2003 as written. Note: As a matter of public record, an audio recording of this Planning and Zoning Commission meeting is available upon request. Planning & Zoning Commission Minutes - May 27, 2003 Page 2 of 2 Approved on June 9, 2003 RESOLUTION R-03-2177 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF JUNE 17,2003 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED THIS DAY OF AYES, NAYS AND ABSTENTIONS. 2003, BY A VOTE OF ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor