HomeMy WebLinkAboutCity Council-Agenda Packets-6/19/2001
City of
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Texas
AGENDA
CITY COUNCIL MEETING
5400 BRANSFORD ROAD
June 19, 2001
6:45 P.M. - CALL TO ORDER
ROLL CALL
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Property Acquisition - Fire Station
Property Acquisition - Sneed Property - 901 L.D. Lockett
Road
Property - Proposed Sale of Land - 5209 Colleyville
Boulevard
Personnel - City Manager Executive Search
Sec. 551.072-
Sec. 551.072-
Sec. 551.072-
Sec. 551.074 -
7:30 P.M. - RESUME REGULAR MEETING
INVOCATION: Pastor Sam Carmack, Bear Valley Community Church
PLEDGE OF ALLEGIANCE: Ross Foster, City Attorney
2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDED BY THE COUNCil AND CITY OFFICIALS, AND
ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS
Presentations - Plaques - Mike Taylor and Jody Short
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575
\' CONSENT:
~J 3. READING AND PUBLIC HEARING - Resolution R-01-1805 Consent Items:
()ff' j)Y'''
a.
Approval of minutes of the regular City Council meeting of June 5, 2001
b. Approval to enter into an Interlocal Agreement with the City of Keller to
provide reciprocal Automatic Aid for Fire Protection and Emergency
Medical Services
c. Approval to ratify a previous Interlocal Agreement with the City of
Grapevine to provide reciprocal Automatic Aid for Fire Protection and
Emergency Medical Services
d. Approval of the vacation and abandonment of a 12' drainage and utility
easement at the rear property line of Lot 7, Block 6R, Wood briar Estates
West, 214 W. Greenbriar Lane, requested by Walter Clarke, Case G-01-
010
e. Approval of setting a date for a public hearing concerning a request by
Centurion American Development Group to move a temporary office trailer
to Lot 9, Block 1, Colleyville Industrial Park at 1905 Industrial Boulevard,
Case G-01-011
f. Approval of the 2000/2001 Street Resurfacing bid award to Branch & Sons
Contractors, for an amount of $102,484.50
g. Approval of rescheduling the first regular City Council meeting of July 3,
2001 to July 2, 2001
.
.~j. PUBLIC HEARINGS:
n-'-Y f;'i 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-01-1279 - A
yf\ Zoning Change requested by the City of Colleyville, from CN and AG to CC1
Village Retail on approximately 3.31 acres located at 5209 Colleyville Boulevard,
on the east side of the street, Case Z-01-011
\(l-I)J-~ 5.
SECOND READING AND PUBLIC HEARING - Ordinance 0-01-1280 - An
amendment to the Colleyville Land Development Code regarding Divided
Entryways, Driveway Spacing, and Easement and Right-of-Way Encroachments,
Case Z-01-010 :-
,
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SECOND READING AND PUBLIC HEARING - Ordinance 0-01-1281 -
Amending Ordinance 0-01-1274 Drainage Utility Fund Budget, for the purchase
of a street sweeper, in the amount of $138,000
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7. . SECOND READING AND PUBLIC HEARING - Ordinance 0-01-1282 -
Establishing a Library Board for the City of Colleyville; establishing the number of
board members and their terms of offices, establishing qualifications; and
providing for duties and responsibilities
8
FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1283 - Special
Use Permit for an accessory building by Martha Gibson, on Lot 6, Block 7,
Chelsea Park, 5213 Coventry Court, Case Z-01-012
9.
FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1284 - Approval
to amend Ordinance 0-00-1234 approving a contract between the City of
Colleyville and The Village at Colleyville for public improvements
10.
FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1285 - Adopting
an annual budget for Fiscal Year 2002 for the Colleyville Crime Control and
Prevention District (CCCPD)
READING AND PUBLIC HEARING - Resolution R-01-1806 - A request by Drs.
Alimadad and Alcina Jatoi to move a mobile home to be used as temporary living
quarters during reconstruction of the main dwelling at 2315 Oak Knoll Drive,
Case G-01-008
READING AND PUBLIC HEARING - Resolution R-01-1807 - Approval of a
construction reimbursement to the City of Euless for the right turn lane at State
Highway 121 and Glade Road in the amount of $80,000
READING AND PUBLIC HEARING - Resolution R-01-1808 - Approval of
purchasing an Elgin WhirlWind Street Sweeper through the Houston-Galveston
Area Contract bidding process in an amount not to exceed $132,971.69
-J
READING AND PUBLIC HEARING - Resolution R-01-1809 - Consideration of
Appointments to the Colleyville Library Board
STAFF REPORTS:
MONTHLY FINANCIAL REPORT
REPORTS:
16. HISTORICAL PRESERVATION COMMITTEE MINUTES - May 8, 2001
ZONING BOARD OF ADJUSTMENT MINUTES - May 22, 2001
PLANNING AND ZONING COMMISSION MINUTES - May 29, 2001
17. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
ACTION/RESOLUTION:
18. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF June 19, 2001 - Reading
and Public Hearing - Resolution R-01-181 0
ADJOURNMENT:
19. ADJOURNMENT
I certify the above agenda was posted on the bulletin board at City Hall on June 15, 2001, at 4:30 p.m.
~c:;an~
Cynthia Singleton, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.577.7575, and reasonable accommodations will be made to assist you.
C\~y of
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CITY COUNCIL ,,',"$ AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
1
Ordinance # :
N/A
DEPT. :
CITY COUNCIL
SUBJECT:
Executive Session - In accordance with Texas
Government Code Chapter 551, Subchapter 0
Previous Action: None
Sec. 551.074-
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Property Acquisition - Fire Station
Property Acquisiton - Sneed Property - 901 L.D. Lockett Road
Property Acquisition - Proposed Sale of Land - 5209 Colleyville
Boulevard
Personnel- City Manager Executive Search
Sec. 551.071 -
Sec. 551.072-
Sec. 551.072-
Sec. 551.072-
( Xu #.tiA /,IJ-ll)t.iM..v}JrtlLWiv
CITYMA ~ ~ - ~
~T~~H ADJ
FINANCIAL REVIEW (IF NECESSARY)
c'~r or
(Ce~
CITY COUNCIL To". AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item#:
2
Ordinance # :
N/A
DEPT. :
CITY COUNCIL
SUBJECT:
CORRESPONDENCE, MISCELLANEOUS
REPORTS OF MEETINGS ATTENDED BY THE
COUNCIL AND CITY OFFICIALS AND
ANNOUNCEMENTS, PROCLAMATIONS, OR
PRESE NT A TIONS
Previous Action: None
PRESENTATION - PLAQUES - MIKE TAYLOR AND JODY SHORT
Plaques are being presented to Mr. Taylor for his service on the Colleyville Crime
Control and Prevention District Board of Directors and the Colleyville Economic
Development Board of Directors and to Mr. Short for his service on the Colleyville Crime
Control and Prevention District Board of Directors.
CITY MANAGER . ~
~~~
FINANCIAL REVIEW (IF NECESSARY)
RESOLUTION R-01-1805
A RESOLUTION APPROVING COUNCIL ACTION
UNDER CONSENT ITEMS AT THE REGULAR
COUNCIL MEETING OF June 19, 2001
WHEREAS, Council has taken action on certain items on the agenda under Consent
Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1:
THAT the agenda decisions approved by Council action under Consent
Items as follows are hereby adopted:
a.
THAT the minutes of the regular City Council meeting of June 5, 2001, are
hereby approved.
b.
THAT an Interlocal Agreement with the City of Keller to provide reciprocal
Automatic Aid for Fire Protection and Emergency Medical Services, is
hereby approved.
c.
THAT the request to ratify a previous Interlocal Agreement with the City of
Grapevine to provide reciprocal Automatic Aid for Fire Protection and
Emergency Medical Services, is hereby approved.
d.
THAT the vacation and abandonment of a 12' drainage and utility easement
at the rear property line of Lot 7, Block 6R, Woodbriar Estates West, 214
W. Greenbriar Lane, requested by Walter Clarke, Case G-01-010, is
hereby approved.
e.
THAT the setting of a date for a public hearing concerning a request by
Centurion American Development Group to move a temporary office trailer
to Lot 9, Block 1, Colleyville Industrial Park at 1905 Industrial Boulevard,
Case G-01-011, is hereby approved.
f.
THAT the 2000/2001 Street Resurfacing bid award to Branch & Sons
Contractors, in the amount of $102,484.50, is hereby approved.
Resolution R-01-18rr-
Page 2 o.
g. THAT the rescheduling of the first regular City Council meeting of July 3,
2001 to July 2,2001, is hereby approved.
AND IT IS SO RESOLVED.
day i
Passed by a vote of ayes,
of , 2001 .
nays, and
abstentions on the
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
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MINUTES OF THE
COLLEYVILLE CITY COUNCIL
JUNE 5, 2001
The regular meeting of the Colleyville City Council was called to order by Mayor Donna
Arp on June 5, 2001, at 6:51 p.m.
ROLL CALL:
Councilpersons Joe Hocutt, Dana Feldman, Dennis Marlin, and
Mayor Pro Tem Ginny Tigue. Mayor Donna Arp, Interim City
Manager Dianne McWethy, Interim Public Services Director Keith
Fisher, Community Development Manager Barry LeBaron, Project
Manager, Clayton Husband, Parks and Recreation Manager
Monica Walsh, Marketing Specialist Dixie Cawthorne,
Administrative Assistant Cindy Martin, City Attorney Ross Foster,
and City Secretary Cynthia Singleton were also present.
Councilman Brad Rice was absent.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Legal - Potential Litigation - Explorer Pipeline
Legal - Potential Litigation - Rich Hendler
Property Acquisition - Fire Station
Property - Proposed Sale of Land - 5209 Colleyville
Boulevard
Personnel - City Manager Executive Search
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.072-
Sec. 551.072-
Sec. 551.074-
Mayor Arp explained that the Executive Session had been called in accordance with
Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal, Section
551.072 - Property Acquisition, and Section 551.074 - Personnel. She further
explained that there would be no decisions made or action taken during this time. The
meeting was recessed at 6:53 p.m., and reconvened at 8:00 p.m.
The invocation was given by Mayor Donna Arp, after which Ross Foster led the Pledge
of Allegiance.
CITY COUNCIL MINUTES
JUNE 5, 2001
2. ELECTION OF MAYOR PRO TEM
Councilman Feldman nominated Mayor Pro Tem Tigue as Mayor Pro Tem.
Councilman Hocutt seconded the motion.
There were no other nominations made.
Ayes: Councilperson Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared Mayor Pro Tem Tigue elected as Mayor Pro Tem.
3. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND
ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS
Mayor Pro Tem Tigue thanked the Council for their vote of confidence in her ability to
serve as Mayor Pro Tem.
CONSENT:
4. READING AND PUBLIC HEARING - Resolution R-01-1798 Consent Items:
a. Approval of minutes of the regular City Council meeting of May 15, 2001
b. Approval of minutes of a special called City Council meeting of May 15,
2001
c. Approval of a contract award to Unifirst Corporation for Public Works
uniform services, in the amount of $17,972.40
d. Approval of setting a date for a public hearing concerning a request by
Drs. Alimadad and Alcina Jatoi to move a temporary mobile home to be
used as living quarters during reconstruction of the main dwelling at 2315
Oak Knoll Drive, Case G-01-008
e. Approval of a construction contract with Durable Specialties, Inc., for the
temporary signal at Main Street and State Highway 26 in the amount of
$71,671
CITY COUNCIL MINUTES
JUNE 5, 2001
f. Approval of a request by Valerie See, Grapevine-Colleyville Independent
School District, to move a portable classroom building from Colleyville
Middle School to Colleyville Elementary School at 5800 Colleyville
Boulevard, Case G-01-006
g. Approval of a $150 donation from Northeast Tarrant Tennis (NETT) to
purchase tennis equipment for City Park tennis courts
h. Approval of the vacation and abandonment of a 5' portion of the rear
easement on Lot 21, Block 12, Ross Downs Estates IV, 6804 Kennedy
Drive, requested by Jim and Judy Sherril, Case G-01-009
Mayor Arp opened the public hearing and read Resolution R-01-1798 in its entirety.
Mr. Jim Sherrill, 6804 Kennedy Drive, applicant for item h was present to answer
questions of the Council.
Mayor Pro Tem Tigue moved to approve Resolution R-01-1798.
Councilman Feldman seconded the motion.
Councilman Hocutt made a friendly amendment requesting Item d be removed from the
Consent Resolution.
Mayor Pro Tem Tigue and Councilman Feldman accepted the friendly amendment.
Ayes: Councilpersons Hocutt, Feldman, Marlin, and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
PUBLIC HEARINGS:
5. SECOND READING AND PUBLIC HEARING - Ordinance 0-01-1278 - A
Zoning Change requested by Thomas Pritchett from AG Agricultural to R20
Single Family Residential on 2.015 acres located on the north side of Glade
Road, east of Pool Road, Glade Road Estates, Z-01-009
Mayor Arp opened the public hearing and read the caption of Ordinance 0-01-1278.
Tom Pritchett, 3017 Westminster Drive, Farmers Branch, Texas, applicant was present
to answer questions of the Council.
Councilman Marlin moved to approve Ordinance 0-01-1278.
CITY COUNCIL MINUTES
JUNE 5, 2001
Councilman Hocutt seconded the motion.
Ayes: Council persons Hocutt, Feldman, Marlin, and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
6. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1279 - A Zoning
Change requested by the City of Colleyville, from CN and AG to CC1 Village
Retail on approximately 3.31 acres located at 5209 Colleyville Boulevard, on the
east side of the street, Case 2-01-011
Mayor Arp opened the public hearing and read the caption of Ordinance 0-01-1279.
There was no present wishing to speak concerning this item and Mayor Arp closed the
public hearing.
7. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1280 - An
amendment to the Colleyville Land Development Code regarding Divided
Entryways; Driveway Spacing; and Easement and Right-of-Way Encroachments,
Case Z-01-01 0
Mayor Arp opened the public hearing and read the caption of Ordinance 0-01-1280.
There was no present wishing to speak concerning this item and Mayor Arp closed the
public hearing.
Staff provided an outline of the proposed amendments.
8. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1281 - Amending
Ordinance 0-01-1274 Drainage Utility Fund Budget, for the purchase of a street
sweeper in the amount of $138,000
Mayor Arp opened the public hearing and read the caption of Ordinance 0-01-1281.
Mr. Richard Newton, 6107 Lansford Lane, spoke against the proposed Ordinance.
Discussion ensued regarding use of a street sweeper, ways in which it promotes
drainage by keeping streets free of debris and how it would be instrumental in
accomplishing nineteen of the Number 1 Drainage Priority Projects. It was also
reported that a federal mandate requires that the City purchase a street sweeper by
2002.
CITY COUNCIL MINUTES
JUNE 5, 2001
9. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1282 -
Establishing a Library Board for the City of Colleyville; establishing the number of
board members and their terms of offices, establishing qualifications; and
providing for duties and responsibilities
Mayor Arp opened the public hearing and read the caption of Ordinance 0-01-1282.
There was no present wishing to speak concerning this item and Mayor Arp closed the
public hearing.
10. READING AND PUBLIC HEARING - Resolution R-01-1799 - Replacing
Resolution R-99-1516 and approving the Little Bear Creek Trail Extension
Funding Assistance application submittal
Mayor Arp opened the public hearing and read Resolution R-01-1799 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Mayor Pro Tem Tigue moved to approve Resolution R-01-1799.
Councilman Feldman seconded the motion.
Ayes: Councilpersons Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor declared the motion carried.
11. READING AND PUBLIC HEARING - Resolution R-01-1800 - Approval of the
Cottonbelt Trail Phase III Funding Assistance Application submittal
Mayor Arp opened the public hearing and read Resolution R-01-1799 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Councilman Feldman moved to approve Resolution R-01-1799.
Councilman Marlin seconded the motion.
Ayes: Councilpersons Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
CITY COUNCIL MINUTES
JUNE 5, 2001
Mayor declared the motion carried.
12. READING AND PUBLIC HEARING - Resolution R-01-1801 - Consideration of
appointments to the Colleyville Crime Control and Prevention District Board of
Directors (CCCPD)
Mayor Arp opened the public hearing and read Resolution R-01-1801 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Councilman Feldman moved to approve Resolution R-01-1801.
Mayor Pro Tem Tigue seconded the motion.
Ayes: Councilpersons Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor declared the motion carried.
13. READING AND PUBLIC HEARING - Resolution R-01-1802 - Consideration of
appointments to the Colleyville Economic Development Corporation (CEDC)
Mayor Arp opened the public hearing and read Resolution R-01-1802 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Mayor Pro Tem Tigue moved to approve Resolution R-01-1802, with the inclusion in
Section 1, that Councilman Joe Hocutt shall be appointed to serve on the Colleyville
Economic Development Corporation.
Councilman Feldman seconded the motion.
Ayes: Council persons Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor declared the motion carried.
CITY COUNCIL MINUTES
JUNE 5, 2001
14. READING AND PUBLIC HEARING - Resolution R-01-1803 - Consideration of
City Council Liaisons to the City of Colleyville Boards, Commissions and
Committees
Mayor Arp opened the public hearing and read Resolution R-01-1803 in its entirety.
Ms. Linda Baker, 404 W. McDonwell School Road, requested that Joe Hocutt be
appointed Council Liaison to the Planning and Zoning Commission.
Discussion ensued regarding co-liaisons on the Planning and Zoning Commission,
Colleyville Library Advisory Committee and the Community Center Advisory Committee.
Councilman Feldman moved to approve Resolution R-01-1803 with Councilpersons
Rice and Feldman serving as council liaisons to the Planning and Zoning Commission,
Councilman Marlin, liaison to the Zoning Board of Adjustments, Mayor Pro Tem Tigue,
liaison to the Parks and Recreation Advisory Board and the Colleyville Tree Board,
Mayor Pro Tem Tigue and Councilman Feldman, liaisons to the Library Advisory
Committee, Councilman Rice, liaison to the Traffic Safety Committee, Mayor Arp, liaison
to the Historical Preservation Committee, Councilman Rice, liaison to the Capital
Improvements Committee and Councilman Hocutt and Mayor Arp, liaisons to the
Community Center Advisory Committee.
Councilman Marlin seconded the motion.
Ayes: Councilpersons Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor declared the motion carried.
REPORTS:
15. COMMUNITY CENTER ADVISORY COMMITTEE MINUTES - February 26,
2001
PARKS AND RECREATION ADVISORY BOARD MINUTES - April 2, 2001
ZONING BOARD OF ADJUSTMENT MINUTES - April 1 0, 2001
PLANNING AND ZONING BOARD MINUTES - May 14, 2001
There was no action taken on this item.
16. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Mr. Jim Moore, 1416 Glade Road spoke regarding Charter Provisions on the election of
Mayor Pro Tem.
CITY COUNCIL MINUTES
JUNE 5, 2001
Ms. Linda Caram, Southwestern Bell Director of External Affairs, spoke regarding the
telephone service outage and the timeline for restoring telephone service.
ACTION/RESOLUTION:
17. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF June 5, 2001 - Reading
and Public Hearing - Resolution R-01-1804
Mayor Arp read Resolution R-01-1804 in its entirety.
There was no one present wishing to speak.
Councilman Feldman moved to approve Resolution R-01-1804, approving the election
of Mayor Pro Tem Tigue as Mayor Pro Tem.
Councilman Hocutt seconded the motion.
Ayes: Council persons Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
Mayor Pro Tem Tigue moved to approve Resolution R-01-1804, approving the setting of
a public hearing to consider moving a temporary mobile home onto 2315 Oak Knoll
Drive.
Councilman Feldman seconded the motion.
Ayes: Councilpersons Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
ADJOURNMENT:
18. ADJOURNMENT
There being no further business before the City Council, Councilman Feldman moved to
adjourn.
Councilman Marlin seconded the motion.
CITY COUNCIL MINUTES
JUNE 5, 2001
Ayes: Councilpersons Hocutt, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the meeting adjourned at 9:25 p.m.
APPROVED THIS
AYES,
DAY OF
NAYS, AND
, 2001, BY A VOTE OF
ABSTENTIONS.
Minutes taken and prepared by:
Cynthia Singleton, TRMC
City Secretary
C.'I;o.,,!
CC~:e
CITY COUNCIL ~, k I AGENDA BRIEFING
For mta. : 06/19/01 CMO Approval:
Item # :
3b
Resolution # :
R-01-1805
Previous Action: None
DEPT. :
FIRE
SUBJECT:
Approval to enter into an Interlocal Agreement
with the City of Keller to provide reciprocal
Automatic Aid for Fire Protection and Emergency
Medical Services - by Consent
Reading and Public Hearing
Backoround
An Interlocal Agreement with the City of Keller will continue the long-range plan to
formally establish Automatic Aid with all of our neighboring cities. The City of Colleyville
has entered in an interlocal agreement with the Cities of Hurst and North Richland Hills
in January 2001 (Resolution R-01-1746) and the City of Southlake in March 2001
(Resolution R-01-1759).
( continued)
rwt
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1805
Page 2
Financial Impact
None
Recommendation
Approval
Attachments
· Interlocal Agreement (paper only)
AGREEMENT FOR AUTOMATIC FIRE PROTECTION AND
EMERGENCY MEDICAL SERVICES
THE STATE OF TEXAS ~
COUNTY OF TARRANT ~
THIS AGREEMENT is entered into this the day o~
2001, by and between the cities or
Colleyville and Keller, Texas, all being mun~cipal
corporations chartered under the Constitution and laws 0:
the State of Texas, each acting through its autr.o~~zed
representatives.
WHEREAS, the cities of Colleyville and Kelle~ desi~e
to enter into an agreement for the automatic provision or
fire protection and emergency medical services; and
WHEREAS,
Subchapter A,
THEREFORE,
this Agreement
Chapter 791,
is entered into pursuant to
Texas Government Code; NOW
It is agreed as follows:
I.
MUTUAL ASSISTANCE
a) Upon the request of the Fire Chief or his designee
0: one city to the fire department of the other
city to respond to a fire and/or medical emergency
within the city limits of the requesting city, the
responding city will respond with available
firefighting and emergency medical services
equipment and personnel in aid of the requesting
ci ty to any point wi thin a reasonable distance of
the city limits of the responding city.
b) The Fire Chief of each city will designate the area
outside their respective city's limits, which is
within a reasonable distance.
c) If conditions exist within the responding city that
prevent response outside its city limits, the Fire
Chief or his designee shall immediately notify the
fire department of the requesting city that no
response can be made.
Page 1 of 5
II.
PROCEDURES
A dispatch of firefighting and emergency medica:
services equipment and personnel pursuant. to agreeme:-::. lS
subject to the following procedures:
(1) A request for aid shall specify the location by
street address with Mapsco number to which t.he
equipment and personnel are to be dispatched.
(2) The responding
location and
emergency or
requested.
(3) A responding city shall be released from service by
the requesting city when the services of the
responding city are no longer required. Responding
ci ty reserves the right to release itself whe:1 it
determines its services are required in an
emergency within its own city.
city shall respond to the specified
initiate action to mitigate the
provide backup coverage on~y if
III.
COMMON CITY LIMITS
In areas where common city limit lines exist, accurate
determination of jurisdiction may not be possible upon
receipt of an alarm. In these cases, the city receiving the
alarm will dispatch its fire fighting or emergency medical
services equipment and personnel and notify the city of the
alarm. If the emergency is not within the city limits of
the responding city, it is agreed that the services
provided will be considered to have been provided pursuant
to this Agreement.
IV.
CLAIMS
Each city waives all claims against the other for
compensation for any loss, damage, personal injury or death
occurring as a consequence of the performance of this
agreement. However, this waiver shall not apply in those
cases in which a claim results from the failure of the
requesting city to accept responsibility required by
Section 791.006, Texas Government Code.
Page 2 of 5
V.
COSTS
The responding city shall not be reimb1.:rsed by the
requesting city for costs incurred in responding ~o an
emergency pursuant to this agreement. Pe=so~ne: who
perform duties pursuant to this agreement sha_~ receive the
same wage, salary, pension, injury or death bene=its,
worker's compensation benefits payment of expenses, and all
other compensation and rights for the performance of those
duties, as they would have received for their regular
duties in the service of the city by which they are
employed. Each city shall be solely responsible for the
payment of its costs associated with providing fire fighting
or emergency medical services equipment and personnel under
this agreement.
VI.
SUPERVISION
The equipment and personnel of a responding city shall
be under the control and supervision of employees of the
responding city during a response pursuant to this
agreement.
VII.
LIABILITY
In accordance with Interlocal Cooperation Act, Chapter
791 of the Texas Government Code, when governmental units
enter a contract or agreement for the furnishing of fire
protection services, any civil liability related to the
furnishing of those services is the responsibility of the
governmental unit which would be responsible for furnishing
the services absent the contract or agreement.
VIII.
TERMINATION AND REMOVAL
Each city has the right to terminate its participation
in this agreement with ninety (90) days written notice to
the other city.
Page 3 of 5
IX.
PRIOR COMMITMENTS
This agreement contains all commitments and agree~en~s
between the two cities regarding au~omatic fire pro~ec~io~
and emergency medical services, and no other prier ora: or
written commitments shall have any force or effec~.
Notwi thstanding the preceding sentence, it is understood
that certain signa tory cities may have contracted or may
contract in the future with each other for total f~re
protection services or emergency medical services, and it.
is agreed that this agreement shall not affect ~hose
contracts.
X.
VENUE
Each party agrees that if legal action is brought
under this agreement, exclusive venue shall lie In Tarrant
County, Texas.
XI.
BENEFITS
When an employee or volunteer of the responding city
is performing duties under the terms of this agreement,
that person is considered to be acting in the line of duty
fer the purposes of 42 U.S.C.A., Section 3796; is
considered to be in performance of duties within the
provisions of Article 6228f, V.T.C.S., and Chapter 142,
Texas Local Government Code; and shall be entitled to any
other benefits which accrue under law as a result of
injury, death, or loss which occurs while in the line of
duty.
XII.
SEVERABILITY
In case one or more of the provisions contained in
this agreement shall be for any reason held to be invalid,
illegal or unenforceable in any respect, such invalidity,
illegali ty or unenforceabili ty shall not affect any other
provision, and this agreement shall be construed as if the
invalid, illegal or unenforceable provision had never been
contained in the agreement.
Page 4 of 5
XIII.
AUTHORIZATION
This agreemem: lS made pursuant to Chapte:::- 79::" anG
Subchapter E, Chapter 418, Texas Government Code. 1-: :..s
agreed that in the execution of this agreement, no pa:::-ty
waives any immunity or defense that would otherwise be
available to it, against claims arising from the exe:::-cise
of governmental powers and functions.
EXECUTED this the day of
at Tarrant County, Texas.
, 20Cl,
BY:
CITY OF COLLEYVILLE, TEXAS
BY:
MAYOR
L.
Legality:
Page 5 of 5
CITY COUNCIL
(if Y ()f
((V~=
\~~C/ '""
Tt"":O;
AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
3c
Resolution # :
R-01-1805
Previous Action: None
DEPT. :
FIRE
SUBJECT:
Approval to ratify a previous Interlocal Agreement
with the City of Grapevine to provide reciprocal
Automatic Aid for Fire Protection and Emergency
Medical Services - by Consent
Reading and Public Hearing
BackQround
An Interlocal Agreement with the City of Grapevine will continue the long-range plan to
formally establish Automatic Aid with all of our neighboring cities. The City of Grapevine
approved this agreement in 1996. Although the City of Colleyville has been enforcing
this agreement since 1996, it has not been formally approved by the City Council. Our
request is to ratify the agreement in an official capacity.
( continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1805
Page 2
Financial Impact
None
Recommendation
Approval
Attachments
· Interlocal Agreement (paper only)
AGREEMENT FOR AUTOMATIC FIRE PROTECTION AND
EMERGENCY MEDICAL SERVICES
THE STATE OF TEXAS
COtJN'1'Y OF TARRANT
THIS AGREEMENT is entered into this ____ day of ,
19 , by and between the cities of Grapevine and Colleyville,
Texas, all being municipal corporati~ chartered. under the
Constitution and laws of the state of Texas, each actlng through
its authorized representatives.
WHEREAS, the cities of Grapevine and COlleyville desire to
enter into an agreement for the automatic provision of fire
protection and emergency medical services; and
WHEREAS, this Agreement is entered in't-o pursuant to Subchapter
A, Chapter 791, Texas Government code; NOW THEREFORE,
It is agreed as follows:
I.
MUTUAL ASSISTANCE
(a) Upon the request of the Fire Chief or his designee
of one city to the fire department of the other
city to respond to a fire and/or medical emergency
within the city limits of the requesting city, the
responding city will respond with available
firefighting and emergency medical services
equipment and personnel in aid of the requesting
city to any point within a reasonable distance of
the city limits of the responding city.
(b) The Fire Chief of each city will designate the area
outside their respective city's limits which is
within a reasonable distance.
(c) If conditions exist within the responding city that
prevent response outside its city limits, the Fire
Chief or his designee shall immediately notify the
fire department of the requesting city that no
response can be made.
II.
PROCEDURES
. A dispatch of firefighting and emergency medical services
equlpment and personnel pursuant to this agreement is subject to
the following procedures:
(2)
(3)
(1)
A request for aid shall specify the loca~ion by
street address wi th Mapsco number to whJ.ch the
equipment and personnel are to be dispatched.
The responding city shall respond to the specified
location and initiate action to mitigate the
emergency or provide backup coverage only if
requested.
A responding city shall be released from service by
the requesting city when the services of the
responding city are no longer required. Responding
city reserves the right to release itself when it
determines its services are required in an
emergency within its own city.
III.
COMMON CITY LIMITS
In areas where common city limit lines exist, accurate
determination of juriSdiction may not be possible upon receipt of
an alarm. In these cases, the city receiving the alarm will
dispatch its firefighting or emergency medical services equipment
and personnel and notify the city of the alarm. If the emergency
is not within the city limits of the responding city, it is agreed
that the services provided will be considered to have been provided
pursuant to this Agreement.
IV.
CLAIMS
Each city waives all claims against the other for compensation
for any loss, damage, personal inj ury or death occur.ring as a
consequence of the performance of this agreement. However, this
waiver shall not apply in those cases in which a claim results from
the failure of the requesting city to accept responsibility
required by Section 791.006, Texas Government Code.
V.
COSTS
The responding city shall not be reimbursed by the requesting
city for costs incurred in responding to an emergency pursuant to
this agreement. Personnel who perform duties pursuant to this
agreement shall receive the same wage, salary, pension, injury or
death benefits, worker's compensation benefits, payment of
expenses, and all other compensation and rights for the performance
of those duties, as they would have received for their regular
duties in the service of the city by which they are employed. Each
XI.
BENEFITS
When an employee or volunteer of the responding city is
performing duties under the terms of this agreement, that person is
considered to be acting in the line of duty for the purposes of
42 V.S.C.A., Section 3796; is considered to be in performance of
duties within the provisions of Article 6228f, V.T.C.S., and
Chapter 142, Texas Local Government Code; and shall be entitled to
any other benefits which accrue under law as a result of injury,
death, or loss which occurs while in the line of duty.
XII.
SEVERABILITY
In case one or more of the provisions contained in this
agreement shall be for any reason held to be invalid, illegal or
unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provision, and this
agreement shall be construed as if the invalid, illegal or
unenforceable provision had never been contained in the agreement.
XIII.
AU'1'HORIZATION
This agreement is made pursuant to Chapter 791 and Subchapter
E, Chapter 418, Texas Government Code. It is agreed that in the
execution of this agreement, no party waives any immunity or
defense that would otherwise be available to it, against claims
arising from the exercise of qovernmental powers and functions.
EXECUTED this
County, Texas.
day of
, ~9 _, at Tarrant
--'
CITY OF
GRAPEVINE, TEXAS
7~
CI" TTORNEY
BY:~~_
BY:
B~~
FIRE CHIEF
APPROVED BY COUNCIL
MAY 0 21995
CITY OF COLLEYVILLE, TEXAS
~: ~:
CITY MANAGER FIRE CHIEF
BY:
CITY ATTORNEY
CC~G
CITY COUNCIL Tw> AGENDA BRIEFING
For mta. : 06/19/01 CMO Approval:
Item # :
3d
Resolution # :
R-01-1805
Previous Action: None
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
Approval of the vacation and abandonment of a
12' drainage and utility easement at the rear
property line of Lot 7, Block 6R, Woodbriar
Estates West, 214 W. Greenbriar Lane, requested
by Walter Clarke, Case G-01-010 - by Consent
Reading and Public Hearing
The applicant has requested the vacation and abandonment of the 12' wide drainage
and utility easement on Lot 7, Block 6R, Woodbriar Estates West, in order to construct a
swimming pool. The city has received releases from all franchised utility companies
and the city's Engineering Department. The Engineering Department has indicated that
the lots drain to the street and the city sees no future need for the easement.
Recommendation
Approval
Attachments
· Location Map
· Application (7 pages)
'(!r/)t/ 't'
I
DEPARTMENT
FINANCIAL REVIEW (IF NECESSARY)
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LOCATION MAP
Abandonment & V.catlon of the 12' rear ~ralnag. & utility ....m.nt
CASE # 0-01-010 - 214 W. Greenbriar Lan.
G -0/-0/0
APPLICATION FOR THE VACATION/ABANDONMENT OF A PUBLIC
DRAINAGE & UTILITY EASEMENT IN LOT.J....; BLOCK ~ OF
1~1l6ItrA'lt UTATlU w.. AN ADDmON TO THE CITY OF COUEYVILLE,
TARRANT COUNTY, TEXAS
Date:
i/~CJJoo
, ,
TO THE CITY OF COLLEYVlLLE:
The undersigned hereby makes application for the vacation 8ncI abandonment of that
portion of the public drainage end utility easement situated in the above named addition,
and partlcuIarty described In ExhIbit -A- and -8". attached. In support of this application,
the undersigned represent, warrant end submit the following:
1. Attachecl as exhibit -A- is a survey plat showing the property rights to be
abandoned 8'1d any easements or public facilities contained in the area for
which abBndorvnent Is requested.
2. Attached as Exhibit -8- is a metes and bound desaiption of that portion of
the public drainage and utility easement proposed for abandonment
3. Attached as Exhibit -C- il the consent of public utilities to such vacation.
The following questions should be answered completely:
1. Why does the property owner wish to vacate this easement?
:;(.-WAflK 'Tb 'X"'>S"T"'I..L. A SWWJ"'\SN" ?ooc... ~,J -riflE
'BAc.~ Y"R.t>
2. How is this easement currently being used?
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3. How does the property owner propose to use the area of this easement, if
vacated?
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Properly Owner. Name - lAlA"~f&." Q.~"'l>1:. &~lUdi
Address - -',,, W. G4..111~Ad L.ANi
Phone'- ",-St'l-n,..
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(Signature and tel ~
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A/?;I1NIJ "IYe{j
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suaVEVPLA T
JIMMY W. POGUE, INC.
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EXHIBIT "A-1".
THE CUllKRESIDENCE
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m.u.n'flU.l', DDS
c:==CLAFFEY POOLS
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016. NO, ...354
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DESCRIPTION OF DRAINAGE &. O'1'ILITY ESM' T
SITUATED IN THE CITY OF COLLEYVILLB, TEXAS AND BEING THB ENTIRE NORTH
.. 12 FEET OP LOT .,. BLOCK fiR OF WOODBRIAR ESTATES WE$T ADDITION TO THE
CITY OF COLLEYVILLE~ TEXAS AS RECORDED IN CABINET A, SLIDB 1909, PLAT
RECORDS, TARRANT COUNTY, TEXAS AND BBING .DBSCRIBED BY MlrJ"ES AND BOUNDS
AS FOLLOWS:
BEGINNING AT A 1/2'. IRON AT THE NOR'l'BEAST CORNER OF SAID LOT 7;
THENCE NORTH 89 DEGREES 25 MIRU'l'BS WEST ALONG THE THE NORTH LINE OF SAID
LOT 7 A DISTANCE OF 103 FEET TO THE' NORTHWEST C9RRER OP SAIDLOT 7;
THENCE SOOTH 00 DEGREES 05 MINU'l'ES WEST, '12 FEET ALONG THE .WEST LINE OF
SAID LOT 7 TO A POIN"!' FOR CORNER;
THENCE SOOTH 89 DEGQBS 25.MINUTES EAST, 103 PEET PARALLEL TO THE NORTH
LINE OF SAID LO".t 7 TO A POINT POR CORNER 011 THE BAST LINE OF SAID' LOT 7;
THENCE NORTH 00 DEGREEs 05 MINUTES MsT WITH SAID EAST LINE, 12 FEET
TO THE PLACE OF BEGINNING.
.
EXHIBIT lIB"
. .
AppHcMlon to vecate . Public DntIn8De. UtIlIty & Ped8ltriW1 ea.ment
:~
EXHIBIT "C.
The undlnignld PIA* utility ~, UlhVor entttled to ~. under" terma end
. ~Q'lw. Of our fl.'''''' r._~wIth the CIty or CaleyYllle. u.t poItian ofttw pubtIo
en..... ... ....., ........r IIOUght tD bit ~-.o..d In the AppIIo8t.. to v.cMe PuDIc
0........ Utllly 'II/.men\. dO.~ CONENT to the 'lI1WiIlUOn 8n:I ~t
OUM .IL!t*I DOItian f11UCh ~Ic dr ....and utility ..lIMtItin Lot "7 . BloCk
.a&-,d .!!l!!''''''''.'' ~WT'AdditJon to the 'City d CoRey..... TWNnt county,
T.... ~
COLLEWlLLE ....1!ERtNG DEPT.
PItnt N8IM
"u.
",-
Signature
Oete
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APQJ.lD Vacate a ?:JbllC Ora.".. Utlhty & Plldestnan E~:
EXHlBn "'.~N
T09 ~."d&rsign.r:I puoUc ubOty ccmpitOlea. I.ISIf1g or enllflGd 10 use. ~r u... tt..ltfrrur 2nd
proYlSlc:ns at wr jespedM! fr8r;Chisewtth the C&ly a1 COIleY"lbe. anal potticn t:It trl. pubhc
Or.~ and utility o8lef'l\8l\t IQugnt to be ~ec.i h' the AppfiC8tlon to Vacate PubliC
oralnage 1Ind utlJny fesement, .dQ heteby CONSENT 10 tne yacarfon end abandot'lment
:Jf me d~ pcrtJDn of sud\ pubiic d,..",.ge arid utility u.erhent in Let. ..2._, Btock
~fl\ . of W...l\.I"\ClIr" ~""'YJJ' an AoaltJon to th. Qt)' or Co1fll)Ntlle T8Tant County,
T 8)1l:1=' ...,) po ,.
stt;r;/latln
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TeLEPHONe COMPANY
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Print Narntl I I "
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GAB COMPANY
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pn1"lt N.une .
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elECTRIC COMPANY
CASU: COMP.,NV
P;;;.j Name -.'-- .
prl'll''"Namct
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COt.lEYVI\.LE ENGlNEER'NG OEP'f.
Pt'l~t NaMe"
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ill d 69~~veOg~8 'OHIQE:OI '18/68:01 OO,BZ ~O'NOKl
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~: w--.. C~A-fLJL~ 'F~oM: 1Y)1~ ~ckrJ1(~ l~tA
~ V8Cflita . PubUc Dralnege, UtIlity & Pedeltrtan Euernn
EXHIBIT .C"
The und"'~ pd)IJc utility c:ompenfee. ualng or nJtIed to UM, II'1der the terms ena
proviaiclnI of aLl' AIIpeCtive fJ a iOIliIe with the Cil1 d CoIleyvtIle, thIIt porttm at the public
~ Md utility .........1DUght to be ~ In the App.q,~ tD V... Public
0I"8in8g8 8nd U1Uity ~..ment, do IWeby CONSENT to the vecdOn IInd ~
cl1he d8Ictibed portion of IUCt1 pubUc drIInage and utility eaeement in LeI ? . Black
..a&-. of Woo."n.r 1Ma\"U. In Addition to the City of~, Tarrwu County,
Texas. wl'.T'
GAl COMPANY
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ignature 08te
TELEPHONe COMPANY
Print Name
TtUe
Si;natLn Date
ELECTRIC COMPANY
m,l~ ~dAJ &(
Print Name
fA1 J LJ'1 ~ J'A5I (,JU E jilt,
Tille ~
'-jYJ, ~ . g/;J,a
ignature Date
CABLE COIIPANV
Print NameV
TiO.
Signan Date
COLLEYVILLE ENGINEERING DEPT.
tIv~~ S~ ~ 6.. J:?:
PrInt Neme
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S.gn.ty,.. Date
<De~
CITY COUNCIL roo; AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval: I
Item#:
3e
Resolution # :
R-01-1805
Previous Action: None
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
Approval of setting a date for a public hearing
concerning a request by Centurion American
Development Group to move a temporary office
trailer to Lot 9, Block 1, Colleyville Industrial Park
at 1905 Industrial Boulevard, Case G-01-011 - by
Consent
Reading and Public Hearing
Ross Calhoun, from Centurion American Development Group, has submitted a request
to move a temporary office trailer from outside the Colleyville corporate limits to their
location at 1905 Industrial Boulevard. Mr. Calhoun stated in the application that the
trailer will be used as an office until their secondary office building has been built. He
describes the trailer as a 12' by 60', three room office trailer, supplied by William
Scotsman Rental. The Code of Ordinances specifies that the City Council must first set
the date for holding a public hearing prior to considering any request to relocate a
modular building within the city. Approval of Resolution R-01-1805 will set the date of
July 2, 2001, as the public hearing date to consider this request.
Recommendation
Approval
(continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-O 1-1805
Page 2
Attachments
. Location Map
. Application from Ross Calhoun, Centurion American Development Group (4 pages)
,
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LOCATION MAP
Request to Move a Portable Building
CASE" G-D1-D11 -1905lndu8trial Boulevard
G-o/- 01/
TO THE CITY SECRETARY, CITY OF COLLEYVILLE, TIC:
APPUCATION FOR PERMIT
TO MOVE A BUILDING OR STRUCTURE INTO THE CITY
1.
NAME;
tl.,J +~R:",.J Atyle~\'~~~ DIO\JL't!>f rrH~+ t=tROUp
ADDRESS: lQ05'" ~d~.s.tll?;^"1 ~l"d.
PHONE NO. :
Ell- &.#-~ 1 - 30 +0
2. Whether the building or structure is:
(a) To be moved into the corporate limits of CoIleyville from outside its corporate
limits, or
(b) To be moved from one location within the corporate limits of Colleyville to
another location within its corporate limits.
Answer: ( A )
..
3. Description and size of the house, building or structure to be moved (together with
8 picture thereof):
1E.""pDU~ D(!~~c.L. "'TaAlla. ~ 8t.- mOutJ \c. O'....l... ~f.....~tb,J u..N{ll
(')J.it. ~,-e"-ldtl\.." ofWc L P.u.~ldf"~ h..", 1!..s~.J 12....: 10\-
f
Dl.'iC.e~F+~",.): S ~C>""- n4tcl '\QA:1H? ~"o-.. ""\:\\;11",,- 6'oh...."....
n.... \.. , DflAUoI""f M-\~c.hf& .
L~~Z.L." 1J.'X (po' - F'..,XHI B IT-A
4. Legal description of the lot and the local address upon which the house, building
or structure is to be moved or relocated on if a pennit is granted by the City Council:
L~"J. Dt~c.f~;f'li.....\;. Lo+ q 'B\oc..k I I ~ollfyv,'IIf. TNJ,,!>t(.1I../ ~R~
Add(H~: ,Q05 ~'AI4~~~\,,"\ Blvd.a Lc,Llt.rl1;llf Tx llDo~cf
_x H I (3 I T- _ '
5. A drawing or plot plan showing the dimensions of the lot or tract of land upon which
the house, building or structure is to be moved or relocated, and the location of
existing buildings or structures upon the lot, if any, together with the location of
existing buildings or structures upon adjoining lots.
APPUCATlON FOR PERMIT
CITY OF COLLEYVlLLE, TEXAS
Page 2
NOTE:
My of the above information may be fumished by f>>Chibits attached hereto,
and marked exhibit · A., -8", .C., etc.
I am either the owner or authorized to pay the requirec:l fee ($15.00) end make this
application on behalf of the owner of the property sought to be moved.
The payment of the requirec:l fee and the filing of this application for pennit are to comply
with the provisionS of See. 18-33. McNing d buikJngs. of City COde, City d CoIIeyvUle, TX.
Signed(]Z.-CR ~ ~ J
(Applicant)
Date of Filing:
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CITY COUNCIL 7mS AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
3f
Resolution # :
R-01-1805
Previous Action: None
DEPT. :
PUBLIC SERVICES
SUBJECT:
Approval of the 2000/2001 Street Resurfacing bid
award to Branch & Sons Contractors, in the
amount of $102,484.50 - by Consent
Reading and Public Hearing
Backaround
The proposed 2000/2001 Street Resurfacing Program consists of pulverizing the
pavement of the selected street sections, mixing the pulverized material and base with
either lime or cement to a depth of 6 inches, re-compacting to a density of 95% and
applying a surface overlay of two inches of asphalt. The proposed 2000/2001 Street
Resurfacing Program includes the following street sections:
1 . John McCain Road from 90 feet west of Maranatha Court to Majestic
Manor
2. John McCain Road from Jo Will Street to Cedar Court
3. John McCain Road from Monticello Parkway to Pleasant Run Road
4. Jackson Road from Cheek Sparger Road to Sherwood Lane
( continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1805
Page 2
On June 1, 2001, six bids were received with Branch & Sons Contractors submitting the
lowest bid of $102,484.50.
Financial
Funds are available in Public Works account 001-33-6319.
Recommendation
Approval of the 2000/2001 Street Resurfacing bid award to Branch & Sons Contractors
of Midlothian, Texas in the amount of $102,484.50.
Attachments
. Bid Tabulation
. Contract ( paper only)
2000 I 2001 Street Improvements
Bid Opening
June 1st (10:00 am)
Bidders
Total Bid Amount
Brookshire Construction Services
~ No Bid
~ No Bid
J. L. Bertram Construction
Sutton & Associates
$ 148.606.20
Branch & Sons Contractors
$ No Bid
$ 102,484.50
$ 145.125.70
AP AC- TEXAS
Peachtree Construction
Pave construction & Maint
~ No Bid
Reynolds Asphalt & Construction
~ 139.073.95
Reliable Paving
~ No Bid
~ No Bid
~ No Bid
$ 134,458.94
~ No Bid
$ No Bid
$ 142.940.58
Austin Bridge & Road
McClendon Const. Co.
J R J Paving
TMD & Associates
Kelly Construction Co.
All - State Paving
PART VI
STANDARD FORM OF AGREEMENT
STATE OF TEXAS
COUNTY OF TARRANT
THIS AGREEMENT, made and entered in to this_ day of
A.D. 2001, by and between the City of Colleyville of the County of Tarrant and State
of Texas, acting through the Mayor of Colleyville thereunto duly authorized so to do, Party of the First
Part, hereinafter termed OWNER, AND
of the City of
, County of
and STATE OF Texas
Party of the Second Part,
hereinafter termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to
be made and performed by the Party of the First Part (OWNER), and under the conditions expressed in the
bond bearing even date herewith, the said Party of the Second Part (CONTRACTOR), hereby agrees with
the said Party of the First Part (OWNER) to commence and complete the construction of certain
improvements described as follows: "2000/2001 Street Improvements" and all extra work in connection
therewith, under the terms as stated in the General Conditions of the Agreement and at his (or their) own
proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools,
superintendence, labor, insurance, and other accessories and services necessary to complete the said
construction, in accordance with the conditions and prices stated in the Proposal attached hereto, and in
accordance with the Notice to Contractors, General and Special Conditions of Agreement, Plans and other
drawings and printed or written explanatory matter thereof, and the Specifications and addenda therefor,
as prepared by The City of Colleyville Public Works
Department
herein entitled the
Director of Public Services, each of which has been identified by the CONTRACTOR and by the Director of
Public Services, together with the CONTRACTOR'S written Proposal, the General Conditions of the
Agreement, and the Performance and Payment Bonds hereto attached: all of which are made a part
hereof and collectively evidence and constitute the entire contract.
Page 14 of 22
Bid No. 3301-001
Bidder's Initials ~
The CONTRACTOR hereby agrees to commence work within ten (10) days after the date written
notice to do so shall have been given to him, and to substantially complete the same within
calendar days, working days, after the date of the written notice to commence work, subject to such
extensions of time as are provided by the General and Special Conditions.
The OWNER agrees to pay the CONTRACTOR in current funds the price or prices shown in the
proposal, which forms a part of this contract, such payments to be subject to the General and Special
Conditions of the contract.ln WITNESS WHEREOF, the parties to these presents have executed this
Agreement in the year and day first above written.
Party of the First Part
Donna Arp
Mayor
City of Colleyville
Party of the Second Part
(CONTRACTOR)
By:
ATTEST:
By:
ATTEST:
The undersigned declares that he has examined the contract document relating to this project, including
Addendum Number (s)
Respectfully Submitted,
By
Title
Address
Phone
ATTEST:
(If Corporation)
Page 15 of 22
Bid No. 3301-001
Bidder's Initials 4b.t.-
NOTICE OF AWARD
Dated
,20_
TO:
BIDDER
ADDRESS:
OWNER'S REPRESENTATIVE: DIRECTOR OF PUBLIC SERVICES
OWNER'S PROJECT NO.
PROJECT
OWNER'S CONTRACT NO.
CONTRACT FOR
(Insert name of
contract as it appears in the Bidding documents)
You are notified that your Bid dated I 20_ for the above Contract has been
considered. You are the apparent successful bidder and have been awarded a contract for
The Contract Price of your contract is
Dollars and cents().
Three copies of each of the proposed Contract Documents (except drawings) accompany this
Notice of Award. Three sets of the Drawings will be delivered separately or otherwise made available to
you immediately.
You must comply with the following conditions precedent within fifteen days of the date of this
Notice of Award, that is by _ , 20_.
1. You must deliver to the OWNER three fully executed counterparts of the Agreement including
all the Contract Documents. This includes the triplicate sets of Drawings. Each of the Contract
Documents must bear your signature on (the cover) (every) page.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in
the Instructions to Bidders.
3. (List other conditions precedent).
Page 16 of 22
Bid No. 3301-001
Bidder's Initials ~
Failure to comply with these conditions within the time specified will entitle OWNER to consider your bid
abandoned, to annul Notice of Award and to declare your Bid Security forfeited.
Within ten days after you comply with those conditions, OWNER will return to you one fully signed
counterpart of the Agreement with the Contract Documents attached.
(Owner)
By
Director of Public Services
Page 17 of 22
Bid No. 3301-001
Bidder's Initials ~
NOTICe TO PROCEED
Dated
,20_
TO:
(Contractor)
ADDRESS:
OWNER'S PROJECT NO.
PROJECT
OWNER'S CONTRACT NO.
CONTRACT FOR
(Insert name of
contract as it appears in the Bidding Documents)
You are notified that the Contract Time under the above contract will commence to run on
, 20_. By that date, you are to start performing your obligations under the Contract
Documents.
Also, before you may start any work at the site, you must
(add other requirements)
By
Director of Public Services
Page 18 of 22
Bid No. 3301-001
Bidder's Initials ~
B:DDER'S PROPOSAL
2000/2001 STREET IMPROVEMENTS PROJECT
Place: Colleyville, Texas
DATE: ~
Proposal of 6a....~t.c:-t.....~D'O ~ ~~~~, doing business as a Corporation organized and
existing under the laws of the State of lY~A-..1 , or a Partnership consisting of
or, and Individual trading as
TO THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF COLLEYVILLE
The Undersigned, in compliance with your Advertisement for Bids and to the Information for Bidders,
hereby proposes to furnish the materials, tools, equipment and labor necessary to construct and/or make
improvements at locations hereinafter indicated, all in accordance with the plans, specifications, and other
contract documents in the kind and for the amounts shown in the following schedule:
NCTCOG
Spec
Item No.
AREAl
Special
Provision
NO.
Item Description
and Unit Bid Price
JOHN McCAIN ROAD
(90 ft west of Maranatha Ct.
to Majestic Manor)
Approximate
Quantities
4.7
Recycle Existing
Pavements
Approx. 1,697 S. Y.
Bid Price, Per Square Yard
$ 3.g5"
5.7
Hot Mix Asphalt Pavement
(2"Compacted Overlay)
Approx. 1,697 S. Y.
Bid Price, Per Square Yard
$ '-{ . l. 1..
Page 19 of 22
Bid No. 3301-001
Bidder's Initiats(S.....<"
NCTCOG
Spec
Item No.
AREA I (cont)
Special
Provision
NO.
Item Description
and Unit Bid Price
JOHN McCAIN ROAD
(Jo Will to Cedar)
4.7
Recycle Existing
Pavements
Bid Price, Per Square Yard
$
~.l~
5.7
Hot Mix Asphalt Pavement
(2"Compacted Overlay)
Bid Price, Per Square Yard
$ ~. l. 2,...-
JOHN McCAIN ROAD
(Monticello to Pleasant Run)
4.7
Recycle Existing
Pavements
Bid Price, Per Square Yard
$ ~. 3 S
57
Hot Mix Asphalt Pavement
(2"Compacted Overlay)
Bid Price, Per Square Yard
$ Lf,l,).,
TOTAL RECYCLE AND OVERLAY JOHN McCAIN ROAD
'--1
Approximate
Quantities
Approx. 1,073 S. Y.
Approx. 1.073 S. Y.
Approx. 5.036 S. Y.
Approx. 5,036 S. Y.
.2-
$ 1,4.~S-~-
Page 20 of 22
Bid No. 3301-001
Bidder's Initials ~
NCTCOG
Spec
Item No
AREA II
Special
Provision
NO.
Item Description
and Unit Bid Price
JACKSON ROAD
(Cheek Sparger to Sherwood)
Approximate
Quantities
4.7
Recycle Existing
Pavements
Approx. 4.667 S. Y.
Bid Price. Per Square Yard
$ 3.~~
5.7
Hot Mix Asphalt Pavement
(2"Compacted Overlay)
Approx. 4,667 S. Y.
Bid Price, Per Square Yard
s
'-{. Ie, 2-
TOTAL RECYCLE AND OVERLAY JACKSON ROAD
$ ~ t:t. ~::2.. 9 . ~
.
LAST BID ITEM
Total Bid in Dollars Written in Words Areas I and II
~~~
rt r:D"~
-,,~
o tJ~ to( \.4..,bll..cb ,toO \tio....\.,~ ~R- f\.'4"~ r: and ;::~ r"L ~ o.J C c.r.o~
....,
~
$ (02...'{g~
~J4"""_YO:~'t -: <7'!',,-'ttt"..> c-::-,~~~~( T~,<<._--,c ~..........-(" .
----r..... ~
I I I ~ Ii /
. " 'I. .".' /
Bidder's Signat~; L '\] i. ~ l~ ' " . '='.
Date:J2j ( [0 r
Page 21 of 22
Bid No. 3301-001
Bidder's Initialsw..L-
Appendices
Page 22 of 22
P ART VII
John McCain at Maranatha Ct. A 1
Mapsco 26 w-x
John McCain at Cedar A2
Mapsco 25 Z
John McCain at Pleasant Run A3
Mapsco 25 Y
Jackson Road A4
Mapsco 40 U
Bid No. 3301-001
Bidder's Initials tiLL.-
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Mapsco Map 40 Q-U
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A4
ff'J~D
~~~
CITY COUNCIL Tm; AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
39
Resolution # :
R-01-1805
DEPT. :
CITY GOUNCIL
SUBJECT:
Approval of rescheduling the first regular City
Council meeting date of July 3, 2001 to July 2,
2001 - by Consent
Previous Action: None
Reading and Public Hearing
As per 3.09, Meetings and Rules of Procedures of the Charter of the City of Colleyville,
dated November 7, 1995, the Council shall meet regularly at least twice (2) in every
month at such times as a Council may prescribe by rule. The Council desires to change
the July 3, 2001 meeting date to July 2, 2001.
Attachments
. Excerpts of the Charter of the City of Colleyville (paper copy only)
l:fat~~.J~lJt..1M.t )Jj~
CITY GR. { .
~llL,,- >d---~/~
DE ARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
CHARTER
of
city Of
Texas
n~
D. Admission of liability: Neither the Council nor lis members shall accept or
admit liability or pay any claim for damages asserted against the City without first
obtaining a written opinion from the City Attorney regardIng the City's liability therem
E. Resignation of elected official: Any elected ollicial seeking election to any
other elected position must resign his current office at time of filing, if his elected term
extends past the begInning of the position sought.
Section 3.09
Meetings and Rules of Procedure:
A. Meetings of Council: Council meetings shall be held at the City Hall or such
place within the City of Colleyville that the Council shall direct. The Council shall meet
regularly at least twice (2) in every month at such times as a Council may prescribe by
rule. In the event of a lack of a quorum at a regularly scheduled meeting, the meeting
shall be opened and the roll call taken and recorded. Special meetings may be held
on the call of the Mayor or three (3) members of the Council at the place within the
City of Colleyville designated in the public notice. All meetings shall be held and public
notice thereof given as required by the Statutes of the State of Texas. as now or
hereafter amended. (Amended November 7, 1995)
B. Minutes and Rules: The Council shall determine its own rules and order ot
business. and shall provide for keeping minutes of its proceedings and post a copy on
the City Bulletin Board unlilthe next meeting. The minutes shall be a public record.
C. Voting: Voting. except on procedural motions, shall be by roll call and the
"ayes" and "nays" shall be recorded in the minutes. Every Council Person shall vote
on all issues unless there is a declared and recorded conflict of interest. Four (4)
voting members of the Council shall constitute a quorum. however, no action shall be
approved with less than three (3) affirmative votes. If during the course of a meeting a
quorum ceases to exist, the meeting shall be deemed adjourned and no further
business shall be conducted. However, if because of a conflict of interest a member
steps down and remains in the Chamber to return after the item is resolved, then a
quorum will be considered in attendance even though only three (3) Council Persons
are left to vote. (Amended April 7. 1984)
Section 3.10
Investigation by the Council:
The Council. by majority vote, shall have authority to inquire into the conduct of any
office, department, agency, Council member, ollicer or employee of the City, and to
make investigations as to municipal allairs, and for that purpose the Council shall
have the power to authorize the Mayor to subpoena witnesses, administer oaths. and
compel production of books, documents, or other evidence. Failure to obey such
subpoena or produce books, documents, or other tangible evidence as ordered under
the provisions of this Section shall constitute cause for removal from office and/or
dismissal from employment in accordance with the provisions of Section 3.08 B of this
Charter. (Amended April 7, 1984)
Section 3.11
Ordinances in General:
The Council shall legislate by ordinance. and the enacting clause of every ordinance
shall be, "Be it ordained by the City Council of the City of Colleyville." The City
Attorney shall approve as to legality all ordinances prior to final action by the City
Council. Every ordinance enacted by the Council shall be signed by the Mayor or
6
cceG
CITY COUNCIL 7m< AGENDA BRIEFING
For mta. : 06/19/01 CMO Approval:
Item # :
4
Ordinance # :
0-01-1279
Previous Action: 06/05/01
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
A Zoning Change requested by the City of
Colleyville, from CN and AG to CC1 Village Retail
on approximately 3.31 acres located at 5209
Colleyville Boulevard, Case Z-01-011
Second Reading and Public Hearing
First Reading and Public Hearing
Backaround
The City of Colleyville is the owner of a 3.31-acre parcel of land located at 5209
Colleyville Boulevard. The property is located on the east side of the street, just south
of Professional Court. The property was once a possible location for the new Justice
Center, and the property is being marketed for sale.
The property is currently zoned CN Neighborhood Commercial and AG Agricultural.
The proposed zoning change to CC1 Village Retail will help in making the property
more attractive to buyers since the buyer would not have to request a zoning change.
The proposed CC1 district is consistent with zoning patterns in the area, and is
consistent with the Colleyville Master Plan, which shows this area as a future retail area.
(continued)
V!:11t#t/-iL!<buJAcamr
~H~D
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1279
Page 2
The CC1 Village Retail district provides for a wide selection of retail uses. The uses
allowed in the CC1 district that tend to have potential negative attributes, such as
convenience stores, car washes and service stations, require the additional approval of
a Special Use Permit. The CC1 district also allows office uses, thereby eliminating the
need for subsequent rezoning for an office use.
Since the subject property is about 700 feet deep, the ultimate development of the
property could either consist of a cul-de-sac street that serves multiple lots or consist of
a street that provides access to the tract of land to the east. It is also possible to include
a street connection to Professional Court to the north. When the property is purchased
and development plans are submitted, this issue will be explored more fully.
The following is an analysis of the possible impacts associated with this rezoning
request.
1. Master Plan. The rezoning request is consistent with the Colleyville Master
Plan, adopted in 1998, which shows this area as a future retail area.
2. Surrounding Properties. The property to the north is zoned CPO Professional
Office and is partially developed. Property to the east is zoned CC2 and is
undeveloped. Property to the south is zoned CC1 and R20, as a portion of this
property abuts a residential area on Oak Timbers Court. Property across
Colleyville Boulevard is zoned CC 1.
3. Infrastructure. The utilities in the area will accommodate the proposed
development. The developer would install all water, sewer, paving and drainage
improvements to the property as part of the development.
4. Development Trends. The area is experiencing significant development. The
Village at Colleyville project, located across the street from this site, is under
construction. The Village is a 24-acre mixed-use project. The Colleyville Town
Center project, located just north and east of the site and comprising 54 acres, is
about to begin construction on streets and utilities.
5. Trail System Plan. The Colleyville Pathways Plan does not affect this property.
Sidewalks are required to be built along Colleyville Boulevard when the property
develops.
Staff sent notices of the zoning change to 14 property owners within 200 feet of the
property under consideration. Staff has not received any correspondence regarding this
request.
Agenda Briefing
Ordinance 0-01-1279
Page 3
The Planning and Zoning Commission considered this rezoning request at its May 14,
2001, meeting and recommended approval by a unanimous vote.
Recommendation
Approval
Attachments
· Location Map
· List of Property Owners Notified
· Planning and Zoning Commission Minutes
· Proposed Ordinance 0-01-1279
Zoning Exhibit
.-
Lee
...
>> ..
Location
~: :aM ~
...
\.A.. .
-
List of Property Owners Notified
Barnard Partners XII Ltd.
210 W. 6th St., Ste 302
Fort Worth, TX 76102
Louis C. Miller
7800 B Tillman Hill Court
Colleyville, TX 76034
Charles Longueil
5112 Oak Timbers Court
Colleyville, TX 76034
Charles Davidson
405 Shenandoah Drive
Burleson, TX 76028
5224 Colleyville Ltd.
Bandon Hartsell
640 S. Ayrshire St.
Crosbyton, TX 79322
William & Anne Adams
P.O. Box 977
Colleyville, TX 76034
Patsy Smith
1903 Central Drive, Ste 403
Bedford, TX 76021
Bernie Lee Crowder
P.O. Box 1
Colleyville, TX 76034
Betty Joan Taylor
5108 Oak Timbers Court
Colleyville, TX 76034
Larry & Jeanne Duckett
5109 Oak Timbers Court
Colleyville, TX 76034
Planning & Zoning Commission Minutes
May 14, 2001
PUBLIC HEARING - Zoning Change requested by the City of Colleyville,
from CN & AG to CC1 Village Retail on approximately 3.31 acres located at
5209 Colleyville Boulevard, on the east side of the street. Case Z-01-011
Barry LeBaron presented the case to the Commission and reviewed the staff briefing.
Chairman Hart opened the public hearing. Those present wishing to speak were:
Louis Miller, 5303 Colleyville Blvd. He asked questions about the City's plan for the
land.
Following discussion by the Commission regarding types of uses, future rezoning, and
potential buyers, Commissioner Gasper moved to recommend approval of the
zoning change to CC1. Commissioner Wall seconded the motion. The vote
being:
Ayes: Gasper, Edwards, Hocutt, Hollis, Wall, Hill, Hart
Noes: None
ORDINANCE 0-01-1279
AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE
CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING
MAP AND CHANGING THE ZONING OF A 3.31 ACRE TRACT OF LAND OUT
OF THE LOONEY SURVEY, ABSTRACT 936, FROM THE AG
AGRICULTURAL AND CN NEIGHBORHOOD COMMERCIAL DISTRICTS TO
THE CC1 VILLAGE RETAIL DISTRICT; PROVIDING FOR A PENALTY FOR
VIOLATIONS AND AUTHORIZING PUBLICATION:
WHEREAS, an application for a zoning district change was filed by the City of
Colleyville on April 27, 2001, under Case Number Z-01-011; and
WHEREAS, the City of Colleyville has complied with the notification
requirements of the Texas Local Government Code and the
Colleyville Land Development Code; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
made a recommendation on the proposed zoning amendment; and
WHEREAS, the City Council has determined that the proposed zoning
amendment is in the best interests of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
THAT the Master Plan, the Land Development Code of the City of
Colleyville, Texas, and the Official Zoning Map are hereby amended
insofar as they relate to certain land located in Colleyville, Texas, as
shown on the Zoning Map attached as Exhibit A, and described as
Lot 1, Block 1, Rice Addition; and Tracts 1B1D and 1B1A1, Looney
Survey, Abstract 936, by changing the zoning of said property from
the AG Agricultural and CN Neighborhood Commercial districts to
the CC1 Village Retail district.
THAT, any person, firm or corporation violating any of the provisions
of this ordinance as read together with the Land Development Code
of the City of Colleyville shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
THAT, the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternate method of publication provided by law.
Ordinance 0-01-1279
Page 2 of 2
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross 1. Foster
City Attorney
Exhibit A - Zoning Map
cD.~
CITY COUNCIL 7W; AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # :
5
Ordinance # :
0-01-1280
Previous Action: None
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
An amendment to the Colleyville Land
Development Code regarding Divided Entryways,
Driveway Spacing, and Easement and Right-of-
Way Encroachments, Case Z-01-010
Second Reading and Public Hearing
First Reading and Public Hearing
Background
During the past year, since the initial adoption of the Land Development Code, staff has
identified two items needing slight revision and one new item to be added to the City's
development regulations. The two revisions will improve the intent of the regulations
regarding (1) the number of entryways for subdivisions and (2) the spacing of driveways
along streets. The third item is a new regulation being proposed to establish a
standardized procedure for handling easement and right-of-way encroachments. The
Planning and Zoning Commission recommended approval of the three amendments to
the Land Development Code at its May 29, 2001 meeting by a vote of 5-1 (Hill
opposed).
(continued)
l~~1 /1k7Ji(LM.l)lJt~
CITY ER J f
~D
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1280
Page 2
Copies of the proposed regulation changes have been sent to area developers and to
several local engineers who regularly prepare engineering plans for construction
projects in Colleyville. Staff received written comments from only one developer who
expressed concern over the proposed revision to the "divided entryway" regulation. Mr.
David Bagwell, a very active developer of residential subdivisions in Colleyville, states
that eliminating alternatives to the emergency access provision "will have the
unintended effect of diminishing the quality of some future Colleyville developments".
Attached as Attachment 1 is a copy of his written comments. As a result of Mr.
Bagwell's comments, the Planning and Zoning Commission has recommended the
inclusion of limited alternatives where it is not possible to provide an emergency access
easement into a subdivision having twelve or more lots. The attached ordinance
incorporates the Planning and Zoning Commission recommended language.
The following is a brief explanation of each proposed regulation change and a
comparison of the current regulation language with the proposed text changes.
1. Easement & Right-of-Way Encroachments - The first item to consider is an
amendment to Chapter 8 - Plat Review Procedures to insert a new paragraph to
establish procedures for approving easement and right-of-way encroachments.
Currently, there are no written procedures in the Land Development Code that
standardize the methods used for handling easement and right-of-way
encroachments.
During the past few months, staff has experienced a number of building permit
requests for swimming pools with decks or pool beams that slightly encroach into
adjacent utility easements, either inadvertently or by design. Building permits are
generally not issued until all the utility companies have indicated that they have no
problem with the proposed encroachment. The general procedure to authorize an
easement encroachment is to obtain the approval from the various utility companies
that utilize the public utility easements. Most utility easements are shown on a
subdivision plat, but those not shown on a plat are "separate written instruments"
filed in the deed records at the courthouse.
In the past, various methods have been used by staff to handle these situations,
even to the point of some staff requiring the applicant to abandon the easement, a
lengthy and often costly process, particularly considering the urgency of a pending
building permit. In many cases, there may be no utilities actually installed in some of
these easements. During the review of several building permits for the Village at
Colleyville, it was also discovered that bay windows and balconies proposed for
some of the structures were slightly encroaching over utility easements and rights-
of-way. Therefore, staff is recommending that the procedure for handling easement
and right-of-way encroachments be formalized and standardized.
Agenda Briefing
Ordinance 0-01-1280
Page 3
The procedure being proposed is similar to those used in actual practice, but with
the new additional requirement that instructs staff to file documents in the Tarrant
County Deed Records and thereby making an easement encroachment a part of the
public land record. This will make future property owners aware of an encroachment
on their property and know that the encroachment has been previously approved in
an official manner.
The new regulation will authorize the City Manager, or the manager's designated
official, to approve the encroachment of an easement after acknowledgement by all
the utility companies. However, an encroachment of a right-of-way will require the
approval of the City Council. The reason for the City Council approval in right-of-
way encroachment situations is to prevent any surprises to the public that may occur
in the future, for example, should a developer want to "bridge" over a right-of-way
between two buildings.
The proposed new language to be inserted into the Land Development Code is
attached as Attachment 2.
2. Divided Entryways - This item involves a revision to the existing language
contained in Chapter 9 - Subdivision Design and Public Facilities regarding single
entry subdivisions. The paragraph containing this regulation is currently entitled
"divided entryways". The Planning and Zoning Commission suggested that the title
be changed to "Number of Subdivision Entryways" to more accurately reflect the
objective of this particular regulation.
When the Land Development Code was amended in December 2000, it contained a
regulation that required an emergency access easement as a secondary access
point whenever a single entry subdivision contained more than twelve lots.
However, the language provided an option to the developer to allow a single
pavement that is at least 41' in width in lieu of providing the emergency access
easement. A tract of land, for example, that has narrow frontage and is surrounded
by existing development may have no option for an emergency access easement,
yet under the current regulations could be developed by providing a wider pavement
section into the development. The wider pavement section, it was thought, would
possibly still allow access by emergency vehicles even though the entrance to the
subdivision may be partially blocked by a separate emergency incident. From an
emergency service viewpoint, any incident blocking access into a subdivision will
have a negative impact on the effectiveness of police, fire and ambulance services
in an emergency situation. The fire department, for example, may not be able to
gain access to a fire hydrant located within the subdivision if an automobile accident
is blocking the only entrance to the development.
Agenda Briefing
Ordinance 0-01-1280
Page 4
The Colleyville Fire Chief has stated that it is too easy for a developer to choose the
wider pavement section in lieu of providing the emergency access easement and
has requested the regulation change to delete the automatic option provision.
The proposed amendment to this regulation has been written to clearly state that
every subdivision containing more than twelve lots must provide two entryways into
the development. If it is impractical or impossible to provide two entryways, then an
emergency access easement is required. If it is not possible to provide the
emergency access easement, a 41' wide entryway, which includes automatic
sprinkler systems in each residence, will be considered as an alternative solution.
The proposed revised text is shown on Attachment 3.
3. Driveway Spacing - This item involves a revision to Chapter 14 - Engineering
Design Standards regarding the table that establishes minimum spacing
requirements between driveways. During preparation of the original version of the
Land Development Code, staff included a dimension for "maximum" driveway
separation. Since there is no safety issue associated with maximum distances
between driveways, the dimension shown under the maximum column for driveway
separation needs to be deleted and replaced with "n/a". The "shaded" area shown in
the table on Attachment 4 will be amended by this revision.
Recommendation
Approval
Attachments
· 1-Letter from David Bagwell
· 2-Addition of Easement and Right-of-Way Encroachment Regulation
· 3-Revision to Divided Entryway Regulation
· 4-Revision to Driveway Spacing Regulation
· 5-Planning and Zoning Commission Minutes 05/14/01
· Proposed Ordinance 0-01-1280
Attachment 1
DAVID BAGWELL
COMPANY
May 24, 2001
Barry LeBaron, A1CP
Community Development Manager
City of Colleyville
P.O. Box 185
Colleyville, Texas 76034
Dear Barry:
As always, 1 appreciate the Colleyville City Staff letting me know of proposed changes to
ordinances affecting my DUSinesS:- This offers me the opportunity to consider the
implications and offer my perspectives on the advantages and disadvantages to the
community of what is proposed.
With respect to item Z-01-010 which is before the Planning &:: Zoning Commission for
consideration, 1 would appreciate knowing why this change to the Colleyville Land
Development Code is thought to be necessary. Put another way: what is it about the
Code's provisions for single entIy subdivisions that is unsatisfactory and how does the
proposed amendment improve the Code in this regard? (I can think of one aspect of the
Code with respect to single entries that should be changed, as 1 describe later in this letter,
but the amendment proposed in Z-01-010 has nothing to do with that.)
I believe that the amendment proposed in Z.01-010 with respect to single entIy
subdivision with more than 12 lots will have the unintended effect of diminishing the
quality of some future Colleyville developments. This is so, I believe, because the
proposed amendment would take away flexibility in dealing with difficult sites and
impose unnecessary costs.
In my view, the ordinance as currently written accommodates difficult sites better than
the proposed amendment. An example of this Cl!.n be seen at our Westmont development.
The Code currently allows a 41 foot wide single entry street into Westmont from Westcoat
Drive if the area is also served by an emergency access lane and gate. However, the
amendment proposed in Z-OI-010 would take away this means of providing access. At
Westmont Drive and Westcoat Drive, you can see that a single entry street is the only
practical way to provide access because of the substantial creek crossing at this entry
location. This creek is not only a significant natural phenomena that must be
accommodated by a significant bridge or culvert structure, but it is also protected by the
CoMMUNITY DEvnoPMI!NT
8222 DoUGlAS AVE.
Sum: 60S
DAIJ.AS, TEXAS 75225
214368-7711
ME11l0 817 540-5500
FAX 214 368-7740
federal government which severely restricts permanent facilities for crossing protected
creeks. For the City to change the Code to allow only a double entry with a spread of
approximately 131 feet instead of a 41 foot single entry at a location like this would result
in an awful waste of money, and a crossing this wide might not be approved by the
federal government.
What reason(s) justify this expenditure of money? From all I have been able to learn, it is
unnecessary to require a 131 foot wide double entry as long as there is an alternate
means of access available with a 41 foot entry as the Code currently requires. The money
that would be wasted on a 131 foot entry could be spent in better ways to benefit the
neighborhood and the community at large. For example, the money saved could be used
to permanently enhance the beauty ofthe property, as we endeavor to do. It goes without
saying, I trust, that money wasted or spent on things with marginal value is money that
is not available for other, more worthy needs. I believe it is in the best interests of the
community that money be allowed to go for things with tangible benefit rather than
being used to provide for some extreme hypothetical situation.
Now, one might respond to this perspective that the proposed language allows some
prospect of relief for difficult sites like my Westmont example, because the proposed
amendment says, -If a divided entryway is impractical or otherwise impossible to
accomplish for the proposed subdivision, an alternative design may be proposed to include
an emergency access easement that shall meet the standards of this Land Development
Code and be acceptable to the Fire Marshall and the approving body. - However, I believe
this language is subject to arbitrary application. What criteria would be used in
determining -if a divided entryway is impractical or otherwise impossible to
accomplish-? What if the Fire Marshall were to dispute that -a divided entryway is
impractical or otherwise imposslDle to accomplish for the proposed subdivision-? Who's to
decide these matters? And, with the inevitable turnover in City Staff, how can we rely
on this discretion being consistently applied?
Of perhaps greatest concern, however, is that the proposed amendment seems to give the
Fire Marshall a veto over all alternative entryways. Please consider the meaning to give
to this part of the proposed amendment: - ...and be acceptable to the Fire Marshall and the
approving body.- What if the P & Z and City Council believe that aD alternative entry
design are acceptable but the Fire Marshall does not? In that circumstance, as I
understand the construction of the proposed amendment, the alternative could not be
approved because the criterion that both the approving body and the Fire Marshall find it
acceptable has not been met.
It would be better public policy for the community to settle on exactly what is permissible
in various circumstances and leave as little as possible to arbitrary and inconsistent
interpretation. And, it would also be better public policy to not allow anyone Staff person
to trump a determination of the P & Z and the City Council as the proposed amendment
seems to allow.
In short, as far as I can tell, the Code as currently written with respect to the width of
single entries is better than what is proposed. Furthermore, as far as I know, the Code as
currently written hasn't resulted in any problems for the community. So, with respect to
the proposed amendment, I hope the P & Z will bear in mind the old proverb which
admonishes: Mlfit ain't broke. don't fix it.-
On the other hand, there is something in the Code with respect to divided entries that Z-
01-010 does not address but which I believe does need fixing. I refer to the current
requirement that the two driving surfaces of a single entry be thirty-one feet wide. This
may be reasonable if there are houses facing or siding onto a divided entryway of a single
entry subdivision, e.g. the Monticello addition, but if there are no houses facing or siding
onto a divided entry, why isn't a four lane divided enttyway with two 24 foot drive
surfaces adequate? In this circumstance, why must the two drive surfaces be 31 feet wide
instead?
Please consider both our Leyton Grove development and the McDonwell School Road entry
to our Westmont development. Each has a divided entry with two 24 foot wide drive
lanes. No houses face or side onto these entry lanes. As a result, there is rarely, if ever,
any vehicle parked on them. So, why should it be necessary to provide for more
pavement width than two 24 foot lanes of pavement? .After all, the widest auto/truck
that I've come across is about 8-1/2 feet. If in the unlikely event a vehicle such as this
were to be parked at the curb of one of these 24 foot drive lanes and CoUeyville's largest
emergency vehicle needed to pass by, there would be almost twice the width of the
emergency vehicle open for it to use. And, if in some hard-to-imagine circumstance, one
of these 24 foot lanes were blocked, within one hundred feet there is another 24 foot drive
lane available with no house facing or siding onto it. So, what reasonable case can be
made that either of these drive lanes needs to be wider than 24 feet as can be seen at
Leyton Grove and Westmont?
No one would object to what I believe amounts to an overabundance of caution in the Code
as it is written if it didn't result in waste of scarce resources better used for other purposes,
and if having more pavement than is needed weren't aesthetically inferior to landscaping
at entryways. Most people would agree that it is important for the City Staff, the P Be Z,
and the City Council to weigh the merits of competing interests in deciding what's best for
the City. In this matter, I believe what amounts to an overabundance of caution needs to
be balanced against alternate beneficial uses of the money required. If, as I contend, two
31 foot driving lanes are not necessary at a development with a single entry which has no
houses fronting or siding to it, then the Code should be amended in this regard so that the
resources now required to be spent by the Code can be put to better use.
These matters can be best understood with benefit of a site visit, I believe. I hope that
you, members of the P Be Z, and the City Council will go to our Westmont, Leyton Grove,
Oak brook Hills, and Ashmore developments -- each of which has a single entry with
emergency access -- and consider whether there seems to be anything dangerous about
their entries and whether the community would be better off with more pavement and
less landscaping at each one.
Thank you for considering my perspectives.
cc: Planning and Zoning Commission
Mayor and City Council
Dianne McWethy, Interim City Manager
Attachment 2
Addition of Easement and Riaht-of-Way Encroachment ReQulation
The following regulation to standardize easement and right-of-way encroachments
will be inserted as a new Section 8.14.1 :
Section 8.14.1
Easement and Riaht-of-Way Encroachments
No buildinQ 1Jermit shall be issued for any structure that encroaches into or
over a 1Jublic drainaae and/or utility easement or 1Jublic riaht-of-way, unless an
easement encroachment and ioint use aareement has been a1J1Jroved in
accordance with the 1Jrocedures contained in this Section.
1. The a1J1Jlicant must submit a written a1J1Jlication on forms furnished by
the City, toaether with the a1J1Jro1Jriate filina fee, statina the reason for
the 1Jro1Josed encroachment. Said a1J1Jlication must contain the
sianature of the 1Jro1Jertv owner or leaal aaent of the 1Jro1Jertv owner
where the encroachment is 1Jro1Josed or of the 1Jro1Jertv that is adjacent
to the riaht-of-way where the encroachment and joint use is 1Jro1Josed.
2. The a1J1Jlicant must 1Jrovide a metes and bounds descri1Jtion indicatina
the exact location of the encroachment and a 1Jlot 1Jlan showina the
nature of the im1Jrovements 1Jro1Josed within the encroachment area.
3. The a1J1Jlication must include written documentation sianed by all 1Jublic
utility com1Janies, includina the City of Collevville Enaineerina
De1Jartment. indicatinQ their consent to the encroachment and joint use
of the easement or riaht-of-way. All 1Jublic utility com1Janies must
a1J1Jrove the encroachment reQuest before any consideration is aiven by
the City of Collevville.
4. No notification of adjacent 1Jro1Jerties is reQuired unless, the City
Manaaer, or desianated official, determines that the encroachment or
joint use has a direct im1Jact on the adiacent 1Jro1Jerties.
5. An a1J1Jlication reQuestina an easement encroachment may be a1J1Jroved
by the City Manaaer or other desianated official. A1J1Jlications
reQuestina a riaht-of-way encroachment reQuire a1J1Jroval by the City
Council.
6. U1Jon a1J1Jroval of the reQuest, documents shall be filed in the Tarrant
County Deed Records.
7. The a1Jplication fee shall be set by separate ordinance ap1Jroved by the
City Council.
Attachment 3
Revision to Divided Entrvwav Regulation
The following revisions are proposed for Section 9.17.B.11. New text is shown in
"bold/italics/underlined" and the deleted text shown as "strikethrough".
11. Qivisss Number of Subdivision Entrvwavs - Where a proposed subdivision,
or cul-de-sac street, contains more than twelve (12) lots SRS is ssr:eel BY S
8iR~ls SRt!)' 19satieR, there shall be two entrvwavs into the deve/olJment.
a. If it is IJhvsicallv imlJractical or otherwise imlJossible to IJrovide two
entrvwavs. a sin ale entrvwav may be IJrolJosed. IJrovided an
emergency access easement that meets the standards of the Land
Deve/olJment Code is included on an adiacent or olJlJosite side of the
subdivision from the main entrvwav.
b. If it is IJhvsicallv imlJractical or otherwise imlJossible to incol1Jorate
an emergency access easement. the following alternative may be
considered bv the alJlJroving body:
(iJ A divided entrvwav may be constructed at the main entrvwav.
The driving surfaces of the two entrvwavs shall be selJarated a
minimum distance of one-hundred (100) feet between the
centerlines of the driving surfaces. The driving surfaces shall be
a minimum of thirty-one (31) feet in width and the area situated
between the two driving surfaces shall extend back from the
intersecting street riaht-of-wav a minimum distance of one-
hundred (100) feet.
c. If it is IJhvsicallv imlJractical or otherwise imlJossible to incol1Jorate a
divided entrvwav. the following alternative may be considered bv the
alJlJroving body:
(iJ A single lJavement width of forlv-one (41') feet shall be
constructed. Said lJavement shall extend back from the
intersecting street right-of-wav a minimum distance of one-
hundred (100') feet. All residences within the subdivision shall
contain fire-slJrinkler systems.
d. If it is IJhvsicallv imlJractical or otherwise imDossible to satisfy the
above-stated reauirements. an alternative design may be submitted
to the City for consideration. The alJlJroving body may alJlJrove the
alternate desian if it finds that the above-stated reauirements cannot
be satisfied and that all efforts have been made bv the deve/olJer to
comlJlv with said reauirements.
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Attachment 4
Revision to Drivewav S"acing Regulation
The following revisions are proposed for Section 14.7.C. The shaded blocks will be
replaced with un/a" in the appropriate places.
14.7.CDriveway Spacing and Design Standards
The criteria contained in the following table shall be the minimum and/or maximum standards to be
applied in spacing and designing driveways on public streets. The Director of Public Services may
modify these standards based on anticipated traffic flow and in accordance with sound traffic
engineering practices.
Driveway Spacing and Design Criteria
Description Street
Classification Min. Max.
Driveway Throat Width ,. Local 12' 25'
! Minor Coli. ,12' 25'
L_~~ C~__I___1_~~_ 25'
Arterial 12' 25'
Driveway Curb Radius i Local 5' 10'
! Minor Coli. ! 5' 10'
L Major Coil. 1.0' 10'
__.__.____.__.._________L~rte~~_____~_!?' 15'
Driveway Spacing :_ LOC!L-____.____._22'
(centerline) , Minor Coil. 32'
: Maj2r C~_L-80'
________________.I__Arte~__L!.90'
Minimum Distance i Local 30'
from Driveway to : Minor Coli. J~~
Intersection '- Major C!lJ.l.:..-_ i 100'
: Arterial 100'
Attachment 5
Planning and Zonina Commission Minutes 05/14/01
2. PUBLIC HEARING - An amendment to the Colleyville Land Development Code
regarding Divided Entryways; Driveway Spacing; and Easement & Right-of-Way
Encroachments. Case Z-01-010
Barry LeBaron presented the case to the Commission and reviewed the staff briefing.
He stated that there were three items being proposed for revision at this time. The first
item involved the establishment of a formal process for handling easement and right-of-
way encroachments. The second item involved revisions to the subdivision regulation
associated with divided entryways. This item was being modified at the request of the
Fire Department. The third item involved a revision to the table in the Land
Development Code the established minimum driveway spacing. The table is being
revised to delete the maximum driveway spacing since it was originally inserted by
error. Chairman Hart opened the public hearing. Mike Johnson, Fire Chief, spoke
regarding his concern over the divided entryway regulation, which allowed a developer
to utilize alternatives to providing an emergency access easement as a secondary entry
into a subdivision in case the primary entrance was blocked during an emergency
situation. Comments from the Commissioners suggested that the title of the regulation
be changed to more accurately reflect the objective of the regulation.
Following discussion, Commissioner Gasper moved to table the case until the next
meeting and continue the public hearing. Commissioner Wall seconded the
motion. The vote being:
Ayes: Gasper, Edwards, Hocutt, Hollis, Wall, Hill, Hart
Noes: None
ORDINANCE 0-01-1280
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING
CHAPTER 8 - PLAT REVIEW PROCEDURES, CHAPTER 9 - SUBDIVISION
DESIGN & PUBLIC FACILITIES, AND CHAPTER 14 - ENGINEERING
DESIGN STANDARDS, OF THE LAND DEVELOPMENT CODE, AS
AMENDED, BY APPROVING PROCEDURES FOR EASEMENT AND RIGHT-
OF-WAY ENCROACHMENTS, AMENDING REGULATIONS FOR DIVIDED
ENTRYWAYS, AND AMENDING REGULATIONS FOR DRIVEWAY SPACING;
PROVIDING A PENALTY CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
AND AUTHORIZING PUBLICATION.
WHEREAS, the City Council of the City of Colleyville approved Ordinance 0-00-
1214 on April 18, 2000, to adopt the Land Development Code; and
WHEREAS, the City Council of the City of Colleyville desires to amend certain
portions of the Land Development Code; and
WHEREAS, notice of a hearing before the Planning and Zoning Commission
was published in a newspaper of general circulation in Colleyville at
least 15 days before such hearing; and
WHEREAS, notice of a public hearing before the City Council was published in
a newspaper of general circulation in Colleyville at least 15 days
before such hearing; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
forwarded its report and recommendation to the City Council for
consideration.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
See 1. THAT Chapter 8 - Plat Review Procedures of the Land Development
Code, as amended, is hereby amended to insert a new Section 8.14.1
- Easement and Right-of-Way Encroachments which shall read as
follows:
Section 8.14.1 Easement and Right-of-Way Encroachments
No building permit shall be issued for any structure that encroaches
into or over a public drainage and/or utility easement or public right-
of-way, unless an easement encroachment and joint use agreement
has been approved in accordance with the procedures contained in
this Section.
Ordinance 0-01-1280
Page 2 of 5
1. The applicant must submit a written application on forms
furnished by the City, together with the appropriate filing fee,
stating the reason for the proposed encroachment. Said
application must contain the signature of the property owner or
legal agent of the property owner where the encroachment is
proposed or of the property that is adjacent to the right-of-way
where the encroachment and joint use is proposed.
2. The applicant must provide a metes and bounds description
indicating the exact location of the encroachment and a plot plan
showing the nature of the improvements proposed within the
encroachment area.
3. The application must include written documentation signed by all
public utility companies, including the City of Colleyville
Engineering Department, indicating their consent to the
encroachment and joint use of the easement or r~ght-of-way. All
public utility companies must approve the encroachment request
before any consideration is given by the City of Colleyville.
4. No notification of adjacent properties is required unless, the City
Manager, or designated official, determines that the
encroachment or joint use has a direct impact on the adjacent
properties.
5. An application requesting an easement encroachment may be
approved by the City Manager or other designated official.
Applications requesting a right-of-way encroachment require
approval by the City Council.
6. Upon approval of the request, documents shall be filed in the
Tarrant County Deed Records.
7. The application fee shall be set by separate ordinance approved
by the City Council.
Sec 2. THAT Chapter 9, Section 9.17.B, Paragraph 11 - Divided Entryways of
the Land Development Code, as amended, is hereby re-titled and
amended to read as follows:
11. Number of Subdivision Entrvwavs - Where a proposed
subdivision, or cul-de-sac street, contains more than twelve (12)
lots, there shall be two entryways into the development.
Ordinance 0-01-1280
Page 3 of 5
a. If it is physically impractical or otherwise impossible to provide
two entryways, a single entryway may be proposed, provided
an emergency access easement that meets the standards of
the Land Development Code is included on an adjacent or
opposite side of the subdivision from the main entryway.
b. If it is physically impractical or otherwise impossible to
incorporate an emergency access easement, the following
alternative may be considered by the approving body:
(i) A divided entryway may be constructed at the main
entryway. The driving surfaces of the two entryways shall
be separated a minimum distance of one-hundred (100)
feet between the centerlines of the driving surfaces. The
driving surfaces shall be a minimum of thirty-one (31) feet
in width and the area situated between the two driving
surfaces shall extend back from the intersecting street
right-of-way a minimum distance of one-hundred (100)
feet.
c. If it is physically impractical or otherwise impossible to
incorporate a divided entryway, the following alternative may
be considered by the approving body:
(i) A single pavement width of forty-one (41 ') feet shall be
constructed. Said pavement shall extend back from the
intersecting street right-of-way a minimum distance of
one-hundred (100') feet. All residences within the
subdivision shall contain fire-sprinkler systems.
d. If it is physically impractical or otherwise impossible to satisfy
the above-stated requirements, an alternative design may be
submitted to the City for consideration. The approving body
may approve the alternate design if it finds that the above-
stated requirements cannot be satisfied and that all efforts
have been made by the developer to comply with said
requirements.
Sec 3. THAT Chapter 14, Section 14.7, Paragraph C - Driveway Spacing and
Design Standards, of the Land Development Code, as amended, is
hereby amended to read as follows:
Sec4.
Sec 5.
Ordinance 0-01-1280
Page 4 of 5
14.7.C DRIVEWAY SPACING AND DESIGN STANDARDS
The criteria contained in the following table shall be the minimum
and/or maximum standards to be applied in spacing and designing
driveways on public streets. The Director of Public Services may
modify these standards based on anticipated traffic flow and in
accordance with sound traffic engineering practices.
Orivewa Spacing and Design Criteria
Residential Commercial
Street Driveway Driveway
Classification Min. I Max. Min. I Max.
Local 12' 25'~__~p-~____ 35' _
i Minor CoiL i 12' : 25' . 25' . 35'
........__._.__~___._.__._._.~__.m..M__._-!._._._..._......M..~........M..........._....-...
i Ml!i~r Coli. _____~~__.__~~~__"__1~__"._}~.__
i Arterilill ' 12._---+__1p-~-i___~_."__??_.
: Lo~1 i 5' ._~Q:_j__!Q~__~.__?Q:____
UIl1ino~foll. i 5' _~_~~l--.!.Q~--.--.2().d.-
L~ajor G.QL__~~-L---1..()~~--J()-:--.........?():......-..
i Arterial ! 15~__L__1~_._.__.?Q:_"_}0._
; ~~:~COII. ~ ~~: I-~~J_~j_~i--c_-:~:~~
l Major Coli. . 80' i nla : 150' i nla
_______~.!-!l!!i!~==-r1~q:--.---~i-~---":-i.5-0~~---~i~-.-
Minimum Distance i Local : 30' i nla : 75' . nla
r.--...--.-..-..-.--..--r----r----.----t-----........--;-.........M.. .." ..........
from Driveway to ~!!:IQ~Co1L--L2Q:..--L.!l~!--J-.JQ.Q.-+----n./a--
Intersection UJ.l~jor Coli. i_--1.Q.q:,_--~_L.J~()~-----n.ta..-
i Arterial i 100' n/a' 180' nla
Description
Driveway Throat Width
Driveway Curb Radius
Driveway Spacing
(centerline)
THAT Ordinance 0-00-1214, the Land Development Code, as
amended, shall remain in effect, except where amended by this
ordinance.
THAT it is hereby declared to be the intention of the City Council that
the phrases, clauses, sentences, paragraphs, and sections of this
ordinance are severable, and if any phrase, clause, sentence,
paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgement or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of
the remaining phrases, clauses, sentences, paragraphs and sections
of this ordinance, since the same would have been enacted by the
City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
Ordinance 0-01-1280
Page 5 of 5
See 6.
THAT any person, firm or corporation violating any of the provisions
of this ordinance shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
Sec 7.
THAT the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternate method of publication provided by law.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
12001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
cce~
CITY COUNCIL 7w; AGENDA BRIEFING
For mta. : 06/05/01 CMO Approval:
Item # :
6
Ordinance # :
0-01-1281
DEPT. :
FINANCE
SUBJECT:
Amending Ordinance 0-01-1274 Drainage Utility
Fund Budget for the purchase of a street sweeper,
in the amount of $138,000
Previous Action: 06/05/01
Second Reading and Public Hearing
First Reading and Public Hearing
BackQround
On February 28, 2001, the City Council held a Storm Drainage Work Session to assist
in planning and prioritizing projects to be funded with the $1.6 million drainage bond
issue. At this meeting, Council indicated interest in funding a street sweeper to address
19 Priority 1 drainage locations and 13 additional drainage projects. The total cost of
the street sweeper is $138,000, which includes $132,971.69 for the Elgin Whirlwind
street sweeper and for radios, toolboxes, hand tools, hoses, piping, connectors, and
mud flaps. The street sweeper would be purchased through the Houston-Galveston
Area Council contract bidding process. Other items will be purchased separately.
(continued)
( 0fftifll'i Al21~ JA{l1miJH
'tITY ER ~ - H'
( ~~~d~'
~PARTM D-'-
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1281
Page 2 of 2
The funding source for the street sweeper would be the Drainage Utility Operating
Fund. As a part of the FY 2001 budget, the monthly drainage fee was increased by
$2.00 per residence to fund the $1.6 million drainage bond issue sold in February 2001.
Although the first payment on the bonds will not be due until 2002, the City was required
to raise rates before the bonds were sold. In FY 2001, the projected Drainage Utility
Operating Fund revenues are $617,070, with expenses of $427,476 (including bond
coverage of $32,837 on existing bonds). The difference of $189,594 between revenues
and expenses could be used to fund the purchase of the street sweeper (proposed cost
$138,000).
Recommendation
Approval of Ordinance 0-01-1281
Attachments
. Houston-Galveston Contract (paper only)
. Ordinance 0-01-1281
~
PRODUCT PRICING BASED ON CONTRACT
The following details MUST be Drovided with anv Durchase order from an End User to H-GAC
HE
End User Agency: Tbe Citv ofCollevville. Texas
Date Prepared by Contractor March 13.1001
Product Description: ELGIN WhirlWind Street Sweeoer
A:
Base Price in BidlProposal Number SW99-92
Series
G
=>
$ 61.950.00
B: Published Options {Itemize be/ow]
SterlinlZ SC 8000 Chassis $ 42.155.00
Hilili Pressure Wash-Down Hose $ 1.950.00
Hydraulic Assist Wandering Hose $ 3.700.00
Arrow Board
RH In-Cab Gutter Broom Tilt
$ 960.00
$ 1.090.00
Subtotal Column 1:
$ 47.805.00
Subtotal Column 2:
$ 2.050.00
c:
Publisbed Options added to Base Price {Subtotal of 4,CoI lA + 4,CoI 1AJ
Subtotal of A + B =>
$ 49.855.00
$ 111.805.00
D: Unpublished Options {itemize below] Unpublished = %
NOTE: Unpublished Options cannot be used to create another modeL
Geovac Upgrade $ 9.900.00 Soray Water Sililit Gauge $ 430.00
Automatic Shutter Door (Dual) $ 760.00 12" Convex Mirrors $ 165.00
:r.Jectric / Hydraulic Aux. Pump $ 815.00 RH Bostrom Air-Ride Seats $ 610.00
rront Soray Bar $ 510.00 Front & Rear Beacons. Guards $ 840.00
RH Inspection Door. Step. Handle $ 510.00 Stainless Steel Hopoer FloorlDoor $ 2.500.00
Quick Disconnect Water Fill Hose $ 335.00 Transmission Temoerature GaUlle $ 350.00
Dual Air Horns $ 520.00 6" Hopper Drain $ 345.00
4' Aluminum Extension - WH $ 540.00
,- Subtotal Column 1: $
13.890.00 Subtotal Column 2: $ 5.240.00
Unpublisbed Options added to Base Price {SubtotaI of 4,CoI lA + 4,CoI 2AJ
$ 19.130.00
E: Contract Price Adjustment (If any, uplain here]
F:
G:
I:
Total ofC + D +1- E [Not including H-GAC Fee] =>
Quantity Ordered [Units:
xF]=>
H-GAC Administrative Fee [From Fee Schedules, Table:
1 =>
I: Non-Equipment Charges & Credits [ie: Ext. Warranty, Trade-in, Delivery, ete.]
$ x _=$
$ x _=$
Subtotal ofNoa-Equipment Charges
TOTAL PURCHASE PRICE INCLUDING [G + H + I) =>
J:
$
S 132.971.69
ORDINANCE 0-01-1281
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, RELATING TO FISCAL
YEAR 2000-2001 DRAINAGE UTILITY FUND BUDGET BY AMENDING SECTION 2 OF
ORDINANCE 0-01-1274 AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the purchase of a street sweeper would aid the City in implementing a street
sweeper maintenance program to address a number of Priority 1 drainage
projects and aid in complying with the mandated National Pollution Discharge
Elimination Program; there are sufficient revenues in the Drainage Utility
Fund to fund the purchase of a street sweeper; and
WHEREAS, the appropriation was not included in the Fiscal Year 2000-2001 Budget
approved by the City Council.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec.1
THAT all of the above premises are found to be true and correct and are
hereby incorporated into the body of this ordinance as if copied in their
entirety herein.
I
Sec.2
THAT appropriations in the annual budget for Fiscal Year 2000-2001 a~
adopted by Ordinance 0-01-1274 are amended to read as follows:
General Fund
Utility Fund (Water & Wastewater)
Debt Service Fund
Drainage Utility Fund
$11,592,461
$ 7,791,611
$ 2,253,811
$ 532,639
Sec.3 THAT the Interim City Manager be and is hereby authorized to make the
appropriate change to the budget to reflect the changes noted above.
Sec.4 THAT the effective date of this ordinance shall be immediate upon its
passage.
Ordinance 0-01-1281
Page 2
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross 1. Foster
City Attorney
Cuy f)'
cce~
CITY COUNCIL Tm< AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
7
Ordinance # :
0-01-1282
Previous Action: 06/05/01
DEPT. :
CITY MANAGER'S OFFICE
SUBJECT:
Establishing a Library Board for the City of
Colleyville; establishing the number of board
members and their terms of offices, establishing
qualifications; and providing for duties and
responsibilities
Second Reading and Public Hearing
First Reading and Public Hearing
Backaround
City staff is currently working with Brinkley Sargent Architects, in conjunction with F&S
Partners, for the design and construction of the Colleyville Public Library. The City
Council desires to establish a permanent Colleyville Library Board to act as an advisory
board to the City Council relating to library facility planning and programming.
(fl-l ~ JJi;/ iAJ)t/lAm}}rdk/iu
CITY :A.GER 7J C
( continued)
DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1282
Page 2
The Board will consist of seven (7) citizens of Colleyville, who will be appointed for two
(2) year terms. The primary duties and responsibilities of the Library Board will be:
a. Act in an advisory capacity to the City Council in all matters pertaining to the
library facility planning and programming, including development of long range
capital improvement programs.
b. Cooperate with other City boards and commissions, other governmental
agencies, civic groups, and all citizens of the City in the advancement of library
planning and programming.
c. Recommend policies for library services.
d. Recommend the adoption of standards for public library facilities and their
financial support.
e. Receive requests for public funding for educational purposes' of any public or
private person, persons, associations or business entities, and to forward such
requests with recommendation to the City Council.
f. Review the annual operating and capital improvement requests related to library
programs with the Library Director for submission to the City Manager or her
designee for consideration.
The City Council plans to appoint members to the Colleyville Library Board on June 19.
Financial Impact
None
Recommendation
Approval of Ordinance 0-01-1282
Attachments
. Ordinance 0-01-1282
ORDINANCE 0-01-1282
AN ORDINANCE ESTABLISHING A LIBRARY BOARD FOR THE CITY OF
COLLEYVILLE; ESTABLISHING THE NUMBER OF BOARD MEMBERS AND
THEIR TERMS OF OFFICES, ESTABLISHING QUALIFICATIONS; PROVIDING
FOR DUTIES AND RESPONSIBILITIES OF THE LIBRARY BOARD; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Colleyville, Texas, deems it advisable
and necessary to establish a Library Board for the City of Colleyville,
to act as an advisory board to the City Council relating to all nature
of library facility planning and programming;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
Creation of Librarv Board. There is hereby established the Library
Board for the City of Colleyville, Texas, hereinafter referred to as the
"Board."
Number of Board Members, Qualifications and Terms. The Board
shall consist of seven (7) citizens of the City of Colleyville, Texas,
who shall be appointed by the City Council for two (2) year terms,
provided three (3) members shall be appointed each odd-numbered
year and four (4) members must be appointed each even-numbered
year. Members shall serve without compensation until their
successors are appointed. Places on the Board shall be numbered
one (1) through seven (7).
The City Council if it deems it desirable, may appoint ex-officio
members to the Board. Such ex-officio members shall be appointed
on an annual basis and the term of office of such ex-officio members
shall be one year from the date of appointment. Such ex-officio
members shall have no voting authority. Vacancies on the Board are
to be filled by appointment by the City Council for the length of the
unexpired term.
Board Meetinas and By-Laws. The Board shall select from the
members a chairman and a vice-chairman who shall serve for one-
year terms and until their successors are elected. The Board shall
adopt by-laws to govern the holding of its meetings, which at a
minimum, shall encompass the following:
Sec. 4.
Sec. 5.
Sec. 6.
a. Regular meetings shall be held once each month.
b. Manner of holding and calling of special meetings.
c. Majority of members shall constitute a quorum.
d. Members not planning to attend a regular meeting or special
meeting shall notify the City Manager or their designee or the
Chair of the Board by 12:00 o'clock noon of the meeting day.
e. Any member with unexcused absences from three (3)
consecutive meetings or not exhibiting interest in the work of
the Board shall be reported to the City Council, which may, at
its discretion, remove the Board member and appoint a
replacement.
f. Minutes of each Board meeting shall be filed with the City
Secretary.
Board Duties and Responsibilities. The duties and responsibilities of
the Library Board shall be to:
a. Act in an advisory capacity to the City Council in all matters
pertaining to the library facility planning and programming,
including development of long range capital improvement
programs.
b. Cooperate with other City boards and commissions, other
governmental agencies, civic groups, and all citizens of the
city in the advancement of sound library planning and
programming.
c. Recommend policies for library services.
d. Recommend the adoption of standards for public library
facilities and their financial support.
e. Receive requests for public funding for educational purpose of
any public or private person, persons, associations or
business entities, and to forward such requests with
recommendation to the City Council.
f. Review the annual operating budget and capital improvement
requests related to library programs with the Library Director
and provide recommendations to the Director for submission
to the City Manager or his designee for consideration.
THAT this shall be cumulative of all provisions of the City of
Colleyville, Texas, except where the provisions of this are in direct
conflict with the provisions of such, in which event the conflicting
provisions of such are hereby repealed.
THAT is any section, paragraph, clause or provision of this Ordinance
shall for any reason be held to be invalid or unenforceable, the
invalidity or unenforceability of such section, paragraph, clause or
provision shall not affect any of the remaining provisions of this
Ordinance.
Sec. 7.
THAT this Ordinance shall take effect immediately from and after its
passage and publication in accordance with the provisions of the
Charter of the City of Colleyville.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
2001.
day of
The second reading and public hearing being conducted on the
2001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross Foster
City Attorney
Cily O(
~e~
CITY COUNCIL ~\ 7<,:; AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item#:
8
Ordinance # :
0-01-1283
Previous Action: None
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
Special Use Permit for an accessory building
requested by Martha Gibson, on Lot 6, Block 7,
Chelsea Park, 5213 Coventry Court, Case Z-01-
012
First Reading and Public Hearing
Backqround
Kenneth and Martha Gibson are the owners of a house located at 5213 Coventry Court.
The owner has submitted a special use permit application to construct an accessory
building on the property. A letter from the applicant is attached. The owner proposes to
construct a 925 square foot, 2-story building on the property. The building would be
used for personal and family use.
The new accessory building regulations included size and location standards. All
requests to exceed the base standards must be authorized by a Special Use Permit
approved by the City Council. A comparison of the regulations and the proposed
building is shown below. The proposed building meets all the requirements of the
regulations except for the size and rear setback. The applicant has requested a
variance from these requirements, as allowed by the Code.
(continued)
~~
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1283
Page 2
ACCESSORY BUILDING ZONING COMPARISON
Category Zoning Requirement Applicant Proposal
1. Maximum Size 725 sf for Y:z acre or smaller lot 925 sf
2. Max. Number of Buildings 3 1
3. Side Setback 5 feet 50+ feet and 28+ feet
5 feet for 8-foot tall building
4. Rear Setback 12 feet with proposed 15-foot tall 8 feet
building
5. Max. Height Not to exceed height of main building technically complies due to
grade difference in property
By definition, the height of the accessory building is 15 feet and the height of the house
is 12 feet. The definition of height for a building with sloped roofs is the midpoint
between the eave line and the peak of the roof. The accessory building regulations do
not allow the accessory building to exceed the height of the main structure. Due to the
grade difference between the house and the accessory building, the accessory building
is technically not taller than the house. However, if the buildings were on the same
grade, the accessory building would be taller than the house.
The accessory building regulations consider the size of the building to be the footprint of
the building. The proposed building has a footprint of 925 square feet. Since the
building is a 2-story structure, the useable area in the building is actually 1,850 square
feet. The regulations do not prohibit 2-story buildings. The intent of the regulations is to
reduce the amount of lot that would be covered by the building.
Staff mailed 17 notices to adjacent property owners regarding this request. The
applicant submitted a statement of support signed by the surrounding property owners
with the application. A copy of this statement is attached. No other correspondence
has been received.
The request is consistent with the Master Plan. Since the SUP at this location for this
particular use has little impact on land use decisions or requirements, but will be very
important to those living nearby, the staff believes the wishes of the area homeowners
should be the most important factor in the decision to grant the special use permit or
not. Since the request is a SUP, the Commission may establish conditions different
than or in addition to the normal requirements of the Land Development Code.
Agenda Briefing
Ordinance 0-01-1283
Page 3
IMPACT ISSUES
1. Master Plan. The proposal is compatible with the Master Plan, which indicates
single family residential uses for the property.
2. Surrounding Properties. The surrounding properties are zoned for single family
residential uses.
3. Development Trends. This area is not experiencing significant development as
most lots are already built upon.
4. Infrastructure. The existing utilities in this area will adequately serve the proposed
development.
5. Current Zoning Suitability. The surrounding zoning is compatible with the
proposal.
The Planning and Zoning Commission considered this rezoning request at its May 29,
2001, meeting and recommended approval by a unanimous vote.
Recommendation
Denial, due to technical non-compliance with the Land Development Code
Attachments
· Location map
· Zoning Exhibit & Drawings
· List of Property Owners Receiving Notice of Public Hearing
· Letter from Applicant
· Letter from Deed Restriction Committee
· Petition in Support from Neighbors
· Planning and Zoning Commission Minutes
· Proposed Ordinance 0-01-1283
,\\
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List of Property Owners Notified
John & Cynthia Walthour Michael & Susan Taylor Roy Battles
5213 Coventry Place 5209 Coventry Place 5301 Coventry Place
Colleyville, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034
Jennifer Williams Timothy Carter James Robinson, Jr. & Sr.
5208 Coventry Place 3617 Greenbriar Court 5200 Coventry Place
Colleyville, TX 76034 Bedford, TX 76021 Colleyville, TX 76034
Roy & Irene Everett Alistair & Nancy Tees Charles & Alice Connour
Attn: Caltex Services Corp.
5205 Coventry Court P.Q, Box 619500 5301 Coventry Court
Colleyville, TX 76034 Dallas, TX 75261 Colleyville, TX 76034
Gary Kovalchick Michael & Debra Hansen Gavin & Mary Cullen
5305 Coventry Court 5304 Coventry Place 5300 c.oventry Place
Colleyville, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034
Michael Pirrello Arthur Emerson Gregory & Laura Richards
5220 Coventry Court 5216 Coventry Court 5212 Coventry Court
Colleyville, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034
Herchel Gibson John & Nancy Alvarado
5300 Coventry Court 5304 Coventry Court
Colleyville, TX 76034 COlleyville, TX 76034
Letter from Applicant
May 21.2..1
To: city of CoUeyume City Council
City of CaUeyuflle Planning and Zoning Committee
From: Ken and Martha Gibson
5213 touentry Ct.
cOlleymlle. TeKas 76134
Dear Committee Members and City Council Members,
We would like tD build an accessory building In the bact yard Df our home a I
5213 Cauentrg Ct. tn Chellla Parle. W. haue med the paperwork for a zoning
change reque.t In order to build that strutture.
The propOted stnJcture does not technically comply with the accessory bUilding
regulations. Tbe purpose of this leUer it 10 request a wa'uer from these
requirements and to eHplaln Why we are requesting this walu.r. The requests
are as follOW:
-Size: Our lot size is .48 acres. lbat technicallu afloUls us to build
a structure that is a maHimum of 158 square feet. We wauld
IIlce to recelue a waiver for this In onler ta buUd 8 stnlcture
which Is 925 square feet. This SlZ8 would haue been acceptable If
our lot .IZ8 had been .51 acres Inltead of .48 acres. We are asking
for a waluer of the .82 acre we are lacking.
-Rear Setbaclc: Rccontlng toa letter we received from the Deuelopment
R.uiew Committee, the minimum rear setback for this accessory
building Is t2 fe8t. When we w.... planning this "nlcture,
we were tOld by a representative of the Inspection department that
an 8 foot setbaclc would be acc.ptable with this accessory buildIng.
Since we alsumed this to be correct, we planned our stnlcture
aCcordingly. In IIgllt or this, we WOUld lilee to reque.t that the rear
setback remain 8 feet.
-floer Plan: The propased noor plan is planned so that we will haue more
room for our upeoming retirement Interests. It does nat ('ontain a
stoue or au en. It is Intended to be used as an artist's studlD, family
game room, office and computer area. Our home was built In
1912 and is small. The accessory building would meet our needs for
the future.
We appreciate gaur consideration in this matter and look forward to meeting
with gou on May 29. 288t.
Thlnle you.
~
Ken Gibson
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Martha GIbson
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Letter from Deed Restriction Committee
Dezann Korbuly
5101 Camelot
COlleyville, TX 76034
Home Phone 817 355-0935
May 28, 2001
Ken Gibson
5213 Coventry Court
Colleyville, TX 76034
Dear Mr. Gibson,
As Chairman of the Chelsea Park Deed Restridion Committee, I am happy to inform
you that the commitee has reviewed and approved the plans you submitted for the
construction of an accessory building at the rear of your lot If you have any questions,
please call me at 81 T 335-0935.
ucmelY,
~Y 1<l(YlWvv
Chairman of CPNA Deed RestriQon Committee
m@mnwmm1
MAY292OO1 I~;
CITY OF COllEYVI'.LE
COMMUNITY DEVElOIMENT
Petition in Support from Neighbors
April 22, 2001
Ken and Martha Gibson, who are the homeowners at 5213 Coventry Ct., Chelsea Park,
Colleyville. Texas, would like to add an accessory building to their property. The
accessory building would be in the back yard of that property.
The existing home at 5213 Coventry Ct. was built in 1972. The building style at that time
was to have a low roof on the house. Because of that, the accessory building will have a
roof that is too high to meet the current building codes in CoIleyville. The proposed
accessory buildin~ will have a roof that is 5 feet higher than the existing building. The lot
slopes three feet In the direction of the new building, but the building code does not take
that into account.
Also, the lot size at 5213 Coventry Ct. is.48 acres. In order to build the proposed size of
structure as an accesory building, the lot would need to be .50 acres. The difference is 2
hundredths of an acre.
Because of these problems with building this accessory structure, the Gibson's are filing for
a variance with the City of Colleyville. That means that they will ask the city council to anow
them to build this structure because of the limitations of the existing structure.
When applyinQ for a variance, the Gibson's need the consent of any neighbor who is within
200 feet of their property line. That is the reason for this correspondence, If you are in
agreement that you give your consent for the Gibson's to build this structure, please sign
below in th e space p~..:OVided by your address. ~. /.
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5212 Ctoventry t. 521
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Planning & Zoning Commission Minutes
May 14, 2001
PUBLIC HEARING - Special Use Permit for an accessory building
requested by Martha Gibson, on Lot 6, Block 7, Chelsea Park, 5213
Coventry Court. Case Z-01-012
Clayton Husband presented the case to the Commission and reviewed the staff briefing.
He told the Commission that the applicant has two areas that exceed the requirements
for accessory buildings - maximum size and the setback requirement for the height of
the building.
The Commission asked questions regarding those requirements. Chairman Hart said
that they missed the % acre requirement for building size by only .02 acres, but the
setback requirement would be the same.
Chairman Hart opened the public hearing. Those present wishing to speak were
Martha and Ken Gibson. They presented a letter from the Chelsea Park Neighborhood
Association that stated approval. They also said that they spoke to the adjacent
neighbor and will drop the height of the windows below the eight-foot fence for the
neighbor's privacy. Martha Gibson said that the upstairs area will become her studio.
Commissioner Wall asked the Gibson's if the structure will become a permanent
dwelling and they responded that it would not.
Commissioner Hollis questioned the height of the building and the Gibson's responded
that they wanted 10' ceilings for the game room on the first floor and that necessitated
the additional height to the building. The Gibson's said that the neighbors greatest
concern was that the building was going to be constructed of brick.
The Commission asked questions about the drawing in the packet and clarification of
size of footprint versus total square footage.
There being no one else present wishing to speak, the public hearing was closed.
Commissioner Gasper moved to recommend approval of the special use permit
for the accessory building. Commissioner Edwards seconded the motion. The
vote being:
Ayes: Gasper, Edwards, Hollis, Wall, Hill, Hart
Noes: None
ORDINANCE 0-01-1283
AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE
CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING
MAP BY AUTHORIZING A SPECIAL USE PERMIT FOR AN ACCESSORY
BUILDING ON LOT 6, BLOCK 7, CHELSEA PARK ADDITION; PROVIDING
FOR A PENALTY FOR VIOLATIONS AND AUTHORIZING PUBLICATION
WHEREAS, an application for a special use permit was filed by Martha Gibson
on April 24, 2001, under Case No. Z-01-012; and
WHEREAS, the City of Colleyville has complied with the notification
requirements of the Texas Local Government Code and the
Colleyville Land Development Code; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
made a recommendation on the proposed zoning amendment; and
WHEREAS, the City Council has determined that the proposed zoning
amendment is in the best interests of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
THAT, the Master Plan, the Land Development Code of the City of
Colleyville, Texas, and the accompanying Zoning Map (Exhibit A)
are hereby amended insofar as they relate to certain land located in
Colleyville, Texas, described as Lot 6, Block 7, Chelsea Park
Addition, by authorizing a Special Use Permit for an accessory
building, together with the conceptual site plan (Exhibit B), the
conceptual building elevation (Exhibit C) and subject to the following
conditions:
a. The maximum size of the accessory building footprint shall not
exceed nine hundred twenty five (925) square feet in area.
b. The minimum rear setback for the building shall be eight (8)
feet.
c. The accessory building shall not be used for commercial or
other non-residential uses.
d. The accessory building shall not be used as a residential
dwelling unit.
Ordinance 0-01-1248
Page 2 of 2
Sec. 2.
THAT, any person, firm or corporation violating any of the provisions
of this ordinance as read together with the Zoning Ordinance of the
City of Colleyville shall be guilty of a misdemeanor and upon
conviction thereof shall be fined in a sum not to exceed Two
Thousand Dollars ($2,000.00). Each and every day such violation
continues shall constitute a separate offense and shall be
punishable as such.
Sec. 3.
THAT, the City Secretary is hereby authorized and directed to
cause publication of the descriptive caption and penalty clause
hereof as an alternate method of publication provided by law.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
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CITY COUNCIL TmS AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
9
Ordinance # :
0-01-1284
Previous Action: None
DEPT. :
ENGINEERING
SUBJECT:
Approval to amend Ordinance 0-00-1234
approving a contract between the City of
Colleyville and The Village at Colleyville for public
improvements
First Reading and Public Hearing
Backaround
Colleyville has entered into a Tax Increment Finance (TIF) Agreement and Council
approved Ordinance 0-00-1234, a contract between the City of Colleyville and the
Village at Colleyville for public improvements, on September 5, 2000. Council approved
Ordinance 0-00-1251, an amendment to Ordinance 0-00-1234 on October 17, 2000,
which allowed for replacement of an existing 6-inch water line along Pleasant Run Road
in accordance with the Water Distribution Master Plan for the City of Colleyville. The
actual construction cost exceeded the estimated amount, therefore the Village
Monticello Partners, Ltd., is requesting an additional amount of $7,969.50, for the
oversizing of the water system.
( continued)
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DEPARTMENT E
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1284
Page 2
The City of Colleyville and the Texas Department of Transportation are currently under
contract together for the realignment of Pleasant Run Road with SH 26, and Glade
Road/Bedford Roadrrhompson Terrace with Village Park. The current Pleasant Run
Road Improvements take us within 100 feet of the improvements at Main Street and
Pleasant Run Road, which are being constructed by the Village Monticello Partners,
Ltd. This remaining 100 feet would be constructed as an asphalt transition instead of
concrete. This amendment would allow construction of the necessary drainage
improvements for Phase II of The Village at Colleyville along Pleasant Run Road. The
City would pay for the drainage improvements with the Developer reimbursing the City
during construction of Phase II of the Village at Colleyville or within three (3) years from
the date of this agreement. TxDOT will construct the concrete street as part of the
Pleasant Run Road Realignment Project, tying the two sections together at no
additional cost to the City. This would complete the construction along Pleasant Run
Road.
Financial Impact
The Local Government Code, Subchapter C., paragraph 212.072 requires:
(a) Under the contract, the developer shall construct the improvements and the
municipality shall participate in their cost.
(b) The contract must establish the limit of participation by the municipality at a level
not to exceed 30 percent of the total contract price. In addition, the contract
may also allow participation by the municipality at a level not to exceed 100
percent of the total cost for any oversizing of improvements required by the
municipality, including but not limited to, increased capacity of improvements to
anticipate other future development in the area.
The developer, Village Monticello Partners, Ltd., Village Management, LLC, will
construct all of the improvements. The total cost of their contract for the improvements
is $3,424,972.61. Therefore, the 30 percent maximum participation by the City is
$1,027,491.78.
1. City agrees to pay Developer to construct storm drainage improvements. The
cost to the City is $23,279.25. This amount will be funded out of the 1995
Utility Drainage Bonds.
The total cost to the City in the Developer Agreement is $311,193.25 with this amended
agreement, which is 9% of the total contract cost.
Recommendation
Approval of Ordinance 0-01-1284
Attachments
. City-Developer Agreement
. RCC Letter (paper copy only)
. Estimates for Drainage Improvements (paper copy only)
. Ordinance 0-00-1234
. Ordinance 0-00-1251
. Ordinance 0-01-1284
Agenda Briefing
Ordinance 0-01-1284
Page 3
City of Colleyville
City-Developer Agreement
for
The Village at Colleyville
That Village Monticello Partners, Ltd., Village Management, LLC, collectively called
"Developer" and the City of Colleyville, Tarrant County, Texas hereinafter called "City", enter
into the following agreement.
In consideration of the mutual covenants herein contained and for The Village at Colleyville
("The Village"), which is shown on the attached Exhibit "A" and which shall be an addition to
the City ofColleyville, Texas as filed of record in the Plat Records of Tarrant County, Texas. the
parties hereto agree:
1. Developer and City agree to exchange the City's undeveloped strip ofland (59' by 944') on
Pleasant Run Road for all of Lot 42 in The Village owned by the Developer. Lot 42 contains
five building sites and a total of 15 units. Appraisals showed the City land to be worth
$160,000 and the five sites on Lot 42 to be worth $419,000.
2. Developer agrees to construct the main parking lot on Lot 4R, Block 1, including parking lot
lighting and landscaping. Construction costs of the parking lot, including lighting and
landscaping, are estimated by Baird, Hampton and Brown to cost approximately $475,000.
3. City agrees to contribute $210,000 towards the construction costs of the parking lot on Lot
4R, Block 1. This contribution shall be delivered to The Village during the construction of
this parking lot, upon delivery of invoices to the City.
4. The Village Owners' Association ("VOA") will clean the parking lot on Lot 4R, Block 1 and
maintain the landscaping in and around the parking lot. The City will pay the cost of
electricity for the parking lot light poles and the water cost for the landscaping.
5. City agrees to pay Developer for the oversizing cost between an 8-inch water line and a 12-
inch water line installed between Pleasant Run Road and the City Park as shown on the City-
approved construction plans titled "Water Plan" prepared by Baird, Hampton, and Brown.
(estimated cost to City = $15,250) Actual cost of construction is $18, 052.50.
6. City agrees to pay Developer the cost for utility improvements performed along the Chase
Bank property for re-locating of an 8-inch water line and an 8-inch sanitary sewer line out of
the proposed future Highway 26 right-of-way as shown on the City approved construction
plans titled "Water Plan" prepared by Baird, Hampton, and Brown. (estimated cost to City =
$30,500) Actual cost of construction is $35,667.00.
7. City agrees to pay Developer the cost for the 12-inch water line installed from Hwy 26
along Pleasant Run Road to the realigned portion of Pleasant Run Road a not to exceed
amount of $16,225.00.
8. City agrees to coordinate and implement the design and construction of re-aligning
Thompson Terrace with Main Street at Highway 26 at the time of the Highway 26 widening
by TxDoT. This includes installing a ten-inch water pipe under Thompson Terrace outside
of the proposed future Highway 26 right-of-way.
9. City and Developer agree to equally share the costs of re-constructing that portion of
Thompson Terrace which has to be re-aligned with Main Street which is not paid for by the
TxDoT. If the Thompson Terrace / Highway 26 intersection is not re-built by January 1,
2004, then the Developer may pay for the design and construction of any and all of these
improvements, provided however, that the City will share in the cost of Thompson Terrace
re-alignment described above.
10. City agrees to acquire the right-of-way necessary to allow for the construction of the road
and utility improvements outlined in paragraph 7 above. It is agreed that this condemnation
will be done in conjunction with the Highway 26 widening. If the City has not acquired the
necessary right-of-way by January 1, 2004, then the Developer may attempt to acquire on the
City's behalf, provided however, that the City will assist the Developer (at the Developer's
expense) with the condemnation process, if reasonably necessary.
11. City agrees to recommend approval to the Texas Department of Transportation ("TxDo T") of
the Highway 26 median improvements as shown on the attached Exhibit "B" titled
"Proposed Median Treatment Colleyville Boulevard (SH 26) Glade Road to Thompson
Terrace" prepared by Parsons Transportation Group.
12. City agrees to pay the design and installation costs for a temporary traffic signal at the Main
Street / Highway 26 / Thompson Terrace intersection. It is understood and agreed that the
permanent traffic signals will be designed by the City and constructed by TxDoT in
conjunction with the Highway 26 widening. If the permanent signal is not installed by
January 1, 2004, the Developer may elect to pay for the design of the permanent traffic
signal, and the City shall construct it.
13. Developer agrees that The Village Owners' Association (the "VOA") will pay the total cost
of continued maintenance repairs of any landscaping and irrigation systems installed in all
public areas (streets, parks, etc.) in The Village. City shall pay for the landscape watering
costs in the public areas. The Developer agrees that the City Parks Department will have
reasonable control of the irrigation in a manner that keeps plant material healthy and
groWIng.
14. Developer agrees to pay the total cost of installation of a gate at the west end of Central
Drive with key access. City agrees to maintain and repair the gate after installation.
15. Developer agrees to construct an eight-foot masonry-screening wall along the three common
property lines with Tract 2A2, B.B.B. & C.R.R. Co. Survey, Abstract 206 as part of Phase I
of the project. Developer agrees to install a six-foot masonry screening wall along the entire
length of the northern boundary of The Village from City Park to Pleasant Run Road and an
eight-foot, wrought-iron fence with openings for gates along the entire western property line
where The Village is adjacent to the City Park at the time the lots that abut these property
lines have completed streets and utilities which have been accepted by the City.
16. City agrees to enforce the parking regulations within The Village as referenced in Section 10
of Zoning Ordinance 0-99-1141, provided however, that the Developer shall pay the cost of
the administration and the City's enforcement of such parking regulations until building
permits have been issued for eighty building sites in The Village. Thereafter, the City shall
pay the enforcement costs of parking regulations. By September 1, 2000, City and
Developer shall attempt to further define and agree upon specific parking regulations for The
Village.
17. Developer agrees that the VOA shall pay for the cleaning of public parking lots. The City
shall repair and maintain such public parking lots.
18. Developer shall install streetlights and street signs as approved by the City in The Village.
Thereafter, the City shall maintain and operate them.
19. Developer shall install the landscaping and irrigation improvements as approved by City in
all public parks in The Village.
20. City agrees to withhold building and sign permits in The Village until the applicant delivers
written authorization from the VOA's Architectural Control Committee that the plans are
acceptable to the VOA.
21. Within twelve months after completion of infrastructure in the first phase of The Village,
City agrees to install: (a) at least six-foot wide sidewalks on Thompson Terrace and Glade
Road from Highway 26 to the east to connect to the recently installed sidewalk on Glade
Road; (b) a six-foot wide sidewalk on Pleasant Run Road from Bogart Road connecting to
the sidewalk constructed by The Village on Pleasant Run Road. (This will allow citizens to
ride their bikes from Hall-Johnson and Glade all the way to the City Park and The Village.)
22. Developer agrees to construct all public drainage easement improvements in The Village.
City agrees to repair and maintain such improvements after accepting them.
23. Developer agrees to provide the City with a 2-year maintenance bond on all public
improvements.
24. Developer agrees to pay all overtime construction inspection fees incurred by the City during
the infrastructure construction in The Village.
25. City agrees to waive all perimeter street fees for Pleasant Run Road since the Developer is
re-building the road along its property frontage.
26. Developer agrees that the City is not responsible for maintenance of the sewer lines from the
sewer mains to the buildings. Maintenance of this section of the sewer lines will be the
responsibility of the building unit owners.
27. Developer agrees that all applicable impact fees will be paid by each building owner prior to
issuance of a building permit for that building.
28. Developer agrees to reimburse the City for the drainage improvements constructed
along Pleasant Run Road as part of the Village at Colleyville Phase II construction so as
to complete the Pleasant Run Road concrete section to the Main Street Intersection
Improvements. The Developer will reimburse the City in an amount not to exceed
$23,279.25 at the time of construction for the Village at Colleyville Phase II or three
years from the date of this agreement.
Developer (Village Monticello Partners, Ltd. and Village Management LLC)
Date:
Name: Richard A. Myers
Title: President of the General Partner
City (City of Colleyville)
Date:
Name: Donna Arp
Title: Mayor
Rce
Realty Capital Corporation
-- . .\
'RECEIVEDI
. , MAY 2 1 2001 _ I
I 1 _ n,,"rcCI"~ I1FPAR P~U..;
CiTY Of CG[~L['/I':L:_l ~ :".)I:'~!".:>. i,,~) - - .'
May 17,2001
Mr. Choyce R. Morrow, P.E.
City of Colleyville
P.O. Box 185
Colleyville, Texas 76034
BY
RE: The Village at CoUeyville - Cost Reimbursements per City-Developer Agreement
Dear Choyce:
In accordance with Items 5 and 6 of The Village at Colleyville City-Developer Agreement dated
July 11, 2000, Village Monticello Partners, Ltd. hereby requests full reimbursement for off-site
and up sizing utility work performed in conjunction with The Village at Colleyville.
As of the date hereof, Village Monticello Partners, Ltd. has been reimbursed for the estimated
amount of$45,750, as referenced in the City-Developer Agreement. Since the actual costs of the
work exceeded the estimated amounts, we are requesting reimbursement for the difference of
$7,969.50. At the time the City-Developer Agreement was written, the estimated amounts were
included in the Agreement per the City's request. These two items were never intended to be
"not to exceed" costs. For your review, the breakdown of the work and its actual cost is included
with this letter.
All of the work referenced in Items 5 and 6 have been completed by Wright Construction and
paid for in full by Village Monticello Partners, Ltd. At this time, we ask that this request for
additional reimbursement be placed before the Colleyville City Council for consideration.
Thank you for help with this project and please fell free to call me at (817) 488-4200 ext. 105 if
you have any questions.
. Archie
Capital Corporation
Enclosures
1111 South Main Street, Suite 200, Grapevine, Texas 76051 . (817) 488-4200 . Fax (817) 424-2448
WRIGHT CONSTRUCTION CO., INC.
~I W. WALL ST.
GRArF.VIN~:, 'fa;:XAS 76051
(l1714It-1594
PROPOML
TO: REAL TV CAPITALCORPORATION
JOB: THE VlLLAOE @ COLL.EYVILLE . PHAse I
DATE: MAY 25, 2001
CITY: COLLEVVILLE
ITEM
NO
DESCRIPTION
BOX CULVERT EXTENSION
UNIT QTY
UNIT
PRice
TOTAL .\'1
AMOUNT ..J
SUBTOTAL BOX CULVERT EXTENSION
LF 95 $206.00 $19,570.00
LF 35 $33,00 $1,155.00
LS 1 $3,250.00 $3.260.00
SY -55 $12.65 ($695.75)
$23,279,26
1 8'x8' BOX CULVERT
2 18" CL.. III RCP
3 MOBILIZATION
4 6" ASPHALT PVMT TRANSITION
ORDINANCE 0-00-1234
AN ORDINANCE APPROVING THE DEVELOPER PARTICIPATION IN CONTRACT
FOR PUBLIC IMPROVEMENTS BETWEEN VILLAGE MONTICELLO PARTNERS,
LTD., VILLAGE MANAGEMENT, LLC. AND THE CITY OF COLLEYVILLE, TEXAS
WHEREAS, Village Monticello Partners, Ltd., Village Management, LLC. (Developer)
shall construct public improvements and the City of Colleyville, Texas
shall participate in the cost as determined by municipal ordinance under
Subchapter C. Developers Participation in Contract for Public
Improvements, Local Government Code, State of Texas; and
WHEREAS, The City of Colleyville and Developer have entered into a City-Developer
Agreement for The Village at Colleyville, which specifies certain
construction costs that the City has agreed to participate in with the
Developer.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
Sec. 4.
Sec. 5.
Sec. 6.
THAT the Developer shall construct the improvements and the City shall
participate in their cost.
THAT the City's total cost participation ($263,719.50) does not exceed
thirty percent (30%) of the total contract price.
THAT the City's participation in the oversizing of public improvements
required by the City does not exceed one hundred percent (100%) of the
total costs of the oversizing so required.
THAT the Developer must execute a performance bond for the
construction of the improvements to ensure completion of the project, said
bond must be executed by a corporate surety in accordance with Chapter
2253. Government Code.
THAT the City shall be reimbursed by the Developer the total cost
participation by the City if City finds there was any undue loading of cost,
collusion, or fraud.
THAT all of the Developer's books and other records related to the project
shall be available for inspection by the City.
Ordinance 0-00-1234
Page 2 of 2
AND IT IS SO ORDERED.
Thll first ~ding and public hearing being conducted on the JSib day of
tt:Mj II 6 t. I 2000.
The ~ feeding and public hearing being conducted on the ~ day of
L~' p:t:lO.J I2!L.. I 2000.
ATTEST:
CITY OF COLLEYVILLE
~1j~
City Secretary
J[~Uu
Mayor
APPROVED AS TO FORM AND LEGALITY:
-
Ross T. Foster
City Attorney
ORDINANCE 0-00-1251
AN ORDINANCE AMENDING THE DEVELOPER PARTICIPATION IN CONTRACT
FOR PUBLIC IMPROVEMENTS BETWEEN VILLAGE MONTICEllO PARTNERS.
L TO., VILLAGE MANAGEMENT, llC. AND THE CITY OF COllEYVllLE. TEXAS
WHEREAS, Village Monticello Partners, Ltd., Village Management, LLC. (Developer)
shall construct public improvements and the City of Colleyville, Texas
shall participate in the cost as determined by municipal ordinance under
Subchapter C. Developers Participation in Contract for Public
Improvements, Local Govemment Code, State of Texas; and
WHEREAS. The City of Colleyville and Developer have entered into a City-Developer
Agreement for The Village at Colleyville, which specifies certain
construction costs that the City has agreed to participate in with the
Developer; and
WHEREAS, The addition of the 12-inch water main was determined to be necessary to
comply with the Water Master Plan.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCil OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT Section 2 of Ordinance 0-00-1234 is amended as follows: City's
total cost participation of $279,944.50, which does not exceed thirty
percent (30%) of the total contract price.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2000.
day of
The second reading and public hearing being conducted on the
,2000.
day of
Ordinance 0-00-1251
Page 2 of 2
ATTEST:
~J)~
City Secretary
CIVLLEYVILLE
Djj~~
Mayor
~D AS TO FORM AND LEGALITY:
Ros T. F star
City Attorney
ORDINANCE 0-01-1284
AN ORDINANCE APPROVING THE DEVELOPER PARTICIPATION IN CONTRACT
FOR PUBLIC IMPROVEMENTS BETWEEN VILLAGE MONTICELLO PARTNERS,
LTD., VILLAGE MANAGEMENT, LLC. AND THE CITY OF COLLEYVILLE, TEXAS
WHEREAS, Village Monticello Partners, Ltd., Village Management, LLC. (Developer)
shall construct public improvements and the City of Colleyville, Texas
shall participate in the cost as determined by municipal ordinance under
Subchapter C. Developers Participation in Contract for Public
Improvements, Local Government Code, State of Texas; and
WHEREAS, The City of Colleyville and Developer have entered into a City-Developer
Agreement for The Village at Colleyville, which specifies certain
construction costs that the City has agreed to participate in with the
Developer.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
Sec. 4.
Sec. 5.
Sec. 6.
THAT the Developer shall construct the improvements and the City shall
participate in their cost.
THAT the City's total cost participation ($311,193.25) does not exceed
thirty percent (30%) of the total contract price.
THAT the City's participation in the oversizing of public improvements
required by the City does not exceed one hundred percent (100%) of the
total costs of the oversizing so required.
THAT the Developer must execute a performance bond for the
construction of the improvements to ensure completion of the project, said
bond must be executed by a corporate surety in accordance with Chapter
2253, Government Code.
THAT the City shall be reimbursed by the Developer the total cost
participation by the City if City finds there was any undue loading of cost,
collusion, or fraud.
THAT all of the Developer's books and other records related to the project
shall be available for inspection by the City.
Ordinance 0-01-1284
Page 2 of 2
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
cc~~~
CITY COUNCIL 7<,:; AGENDA BRIEFING
For mtg. : 6/19/01 CMO Approval:
Item#:
10
Ordinance # :
0-01-1285
DEPT. :
POLICE
SUBJECT:
An Ordinance adopting an annual budget for
Fiscal Year 2002 for the Colleyville Crime Control
and Prevention District.
Previous Action: None
First Reading and Public Hearing
Backaround
In accordance with the Local Government Code, the board shall propose an annual
budget. The budget must contain a complete financial statement; including a statement
of outstanding obligations, the amount of cash on hand, the amount of money received
by the district during the previous year, the estimated amount of money available to the
district, the amount of money needed to fund programs approved, the amount of money
requested for programs that were not approved, the tax rate for the next fiscal year, the
amount of the balances expected at the end of the year in which the budget is being
prepared and the estimated amount of revenues and balances available to cover the
proposed budget.
(continued)
( 0/1~A<-~
CITY M GER
~~~W
AN IAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1285
Page 2 of 2
Financial Impact
The CCCPD's projected revenue for FY 2002 is $890,920 with expenditures of
$869,977. Proposed expenditures are administrative board expenses ($500),
telecommunications/furniture ($175,000), police officer ($50,144), and debt service
($644,333).
Recommendation
Approval of Ordinance 0-01-1285
Attachment
. CCCPD FY 2002 Budget
. Ordinance 0-01-1285
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2002 BUDGET
PROJECTED PROPOSED
FISCAL YEAR 2001 2002
BEGINNING FUND BALANCE $45,789 $268,782
REVENUES:
1/2 CENT SALES TAX REVENUE $697,410 $703,970
INTEREST INCOME $250,000 $186,950
TOTAL REVENUES $947,410 $890,920
EXPENDITURES:
ADMINISTRATIVE BOARD EXPENSES: $500 $500
BUILDING:
TELECOMMUNICA TIONS/FURNJTURE $35,000 $175,000
PERSONNEL:
POLICE OFFICER $47,444 $50,144
CAPITAL:
VEHICLES $0 $0
COMPUTER EQUIPMENT $0 $0
DEBT SERVICE:
1999 CERTIFICATES OF OBLIGATION $641,473 $644,333
TOTAL EXPENDITURES $724,417 $869,977
EXCESS REVENUES OVER EXPENDITURES $222,993 $20,943
ENDING FUND BALANCE $268,782 $289,725
ORDINANCE 0-01-1285
AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2002 FOR n
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, FOR THE FISCA_
YEAR BEGINNING OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002, A COPY OF
SAME BEING ON FILE IN THE OFFICE OF THE CITY SECRETARY, TO BECOME
EFFECTIVE UPON PASSAGE BY THE CITY COUNCIL.
! j
WHEREAS, the laws of the State of Texas require the Board of Directors of the Colleyville
Crime Control and Prevention District to adopt a budget of projected
revenues and proposed expenditures, cash on hand at the start of the year,
the amount of money received during the prior year, the tax rate and the
projected ending fund balance; and
;
i:
! '
WHEREAS, on June 19, 2001, the Board of Directors of the Colleyville Crime Control and
Prevention District approved the following budget.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
I Sec. 1.
THAT the budget for the fiscal year beginning October 1,2001 and ending
September 30, 2002, for the Colleyville Crime Control and Prevention
District, a copy of which is on file in the office of the City Secretary, is hereby
made a part of this ordinance by reference and is hereby approved anrl
adopted by the City Council of the City of Colleyville, Texas, as the offic~
budget for the fiscal year beginning October 1, 2001, and ending September i
30,2002. !
Sec. 2.
THAT the budget of the fiscal year beginning October 1, 2001, and ending
September 30,2002, for the Colleyville Crime Control and Prevention District
with a sales and use tax rate of .5% is hereby fixed as follows:
Projected Revenue Received
in Fiscal Year 2001
$947,410
Projected Cash on Hand
as of October 1, 2001
$268,782
Revenues
$890,920
Expenditures
$869,977
Ending Fund Balance
at September 30,2002
$289,725
AND IT IS SO ORDERED.
Ordinance 0-01-1285
Page 2 of 2
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of i
ATTEST:
Cynthia Singleton, TRMC
City Secretary
APPROVED:
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
ell~. r)f
(~~Jm~
~'CI
CITY COUNCIL Tw; AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
11
Resolution # : I
R-01-1806
Previous Action: None
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
A request by Drs. Alimadad and Alcina Jatoi to
move a mobile home to be used as temporary ,
living quarters during reconstruction of the main I
dwelling at 2315 Oak Knoll Drive, Case G-01-008
Reading and Public Hearing
Drs. Alimadad and Alcina Jatoi have submitted an application (see Attachment 1)
requesting the City Council to approve the transfer of a mobile home from outside the
city to their property located at 2315 Oak Knoll Drive. The mobile home is to be used as
a temporary dwelling during the reconstruction of the main dwelling. The reconstruction
is due to a significant mold (fungus) growth on the walls that is causing the Jatoi's
significant health problems (see Attachments 2 & 3). The Jatoi's property is located on
Oak Knoll Drive, contains 8.84 acres, and is zoned AG-Agriculture (see Attachment 4).
The Jatoi's indicated on their application that the mobile home will be removed upon
completion of the reconstruction of the main dwelling, which they estimate will take no
longer than two years. The following primary issues are associated with this request.
(continued)
J
DEPARTMEN
~wy
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1806
Page 2
100 Year Flood Plain. The applicant proposes to place the mobile home behind the
existing garage so as to not be visible from the road (see Attachment 5). However,
much of the Jatoi's property is located within the 100-year flood plain, and the proposed
location of the mobile home is very near, if not within, the flood plain (see Attachment
6). If the request is approved, prior to the placement of the mobile home on the
property, the applicant should provide a surveyor's certification that the proposed
location is outside the 100-year flood plain. If the location is within the 100-year flood
plain, a development permit will be required from the Engineering Department.
Public Utilities. The existing residence is served by the Colleyville water system, but it
is not connected to the municipal sewage system. The applicant indicated to staff that
the residence is served by three septic tanks and that the proposed mobile home will be
connected to their existing septic tank system. The mobile home will exceed the 300
foot sewer connection distance requirement and without adequate elevation information,
it is not possible to determine if sewer service is available.
Code Violations. There are two outstanding mowing liens placed against the property
that have not been paid. One is in the amount of $283 for mowing charges incurred in
July 1998 and the second is for $1,675 for mowing charges incurred during October
1998. Within the past few weeks, the Code Enforcement Officer notified the applicant of
additional violations of the high grass and weeds ordinance. The applicant has
indicated to staff that the high grass is necessary for obtaining air samples to prove that
the mold growth in their home is not related to the surrounding vegetation.
Building Permits. The applicant has not submitted any construction plans or applied
for any permits for the reconstruction of main residence. Permits are required to verify
that proposed work will be done in accordance with applicable building codes.
Contractors performing the reconstruction must be registered with the City and be
properly licensed in their respective trade. Approval of the applicant's request should
include the condition that all necessary construction plans and building permits be
obtained prior to the placement of the mobile home and that all work be performed by
properly licensed construction trade-workers. It is possible that the reconstruction of the
main residence may trigger the requirement that the property be platted and be subject
to the associated right-of-way dedication requirements for Oak Knoll Drive and other
related public improvements. Since no construction plans have been submitted, staff is
not able to determine if the cost of reconstruction would exceed the 50% threshold
value of the existing structure to require platting in accordance with the Land
DevelopmeJ;lt Code (see Attachment 7).
Zoning. The Land Development Code allows only a single residence per each platted
lot or tract of land. The applicant's property is zoned AG-Agriculture, which allows an
additional living unit on the property provided it contains less than 600 square feet and
is used as a "servants or caretakers quarters". The applicant proposes a mobile home
that will contain approximately 1,800 to 2,400 square feet.
Agenda Briefing
Resolution R-O 1-1806
Page 3
Mobile homes, used as permanent structures, are allowed in either the MH-Mobile
Home or ML-Light Manufacturing districts, with the approval of a Special Use Permit
application, but not within the AG-Agricultural district. The applicant is requesting the
placement of this mobile home for two years as a temporary structure only. However,
without a performance bond, there is no mechanism available to guarantee the removal
of the structure when the main structure has been re-constructed and a certificate of
occupancy issued.
Other. A related issue associated with this request is the use of the term "mobile home"
as presented by the applicant and defined by the Texas Manufactured Housing
Standards Act (see Attachment 8). The structure that the applicant wants to move into
the city is not actually a mobile home, but is a manufactured home. According to Texas
law, a city may prohibit new mobile homes, those structures constructed prior to June
15, 1976, from locating within the city limits (see Attachment 9). However, a city cannot
prohibit "manufactured homes", those structures constructed on or after June 15, 1976,
from locating within a city, but may designate where such structures may locate within
the city limits (see Attachment 10).
Recommendation
Denial
Attachments
· Attachment 1 - Application request from Drs. Alimadad and Alcina Jatoi
· Attachment 2 - Letter from Dr. Alimadad Jatoi
· Attachment 3 - Attorney's letter to the Tarrant County Appraisal Review Board
· Attachment 4 - Location map
· Attachment 5 - Applicant's property map
· Attachment 6 - Flood Plain Map
· Attachment 7 - Platting requirements for home renovation
· Attachment 8 - Definitions of mobile homes
· Attachment 9 - Authorization to prohibit mobile homes
· Attachment 10 - Authorization to designate areas for manufactured homes
· Attachment 11 - Photos of possible mobile homes
· Resolution R-O 1-1806
Attachment #1
TO THE CIlY SECRETARY, CIlY OF COLLEYVIUE, TX:
APPUCAnON FOR PERMIT
TO MOVE A BUILDING OR STRUCTURE INTO THE CITY
1.
NAME;J)f<l;;' A '~rY\ll.rW l1",-d-Alc.ir'\l:t ...T~ ~I
ADDRESS: ~~ [~ On.k ~r"\JP I r~'/{"~ll/((~, ~ 7to3l
PHONENO.: '617 - '-67-n 7S~
2.
Whether the building or structure is:
(a) To be moved into the c:orpcI ate limits of CoIleyville fn:m outside its corporate
limits, or
(b) To be moved from one location within the corporale limits of ColleyviJIe.to
another location within its corpOrate limits.
~~~: ~~,~~,~'?l~1:~~~J~~~,<;:Q.
3. Desaiptlon and size fA the house, building or structure to be moved (together with
a pldure thereof):
r;"~1:r 4~~~L ~~" ~~.......
4. Legal description of the lot and the local address upon which the house. building
or structure is to be moved or relocated on if a permit is granted by the City Council:
~~~t~1~~~( ~~~~I(rsh~,~lh,.k qf
5. A drawing or plot plan showing the dimensions of the lot or tract of land upon which
the house, building or structure is to be moved or relocated, and the location of
existing buildings or structures upon the Jot. if any. together with the location of
existing buildings or structures upon adjoining lots. kk('b,'t 13
1 o1fft
'6,'\ ,...
APPUCATION FOR PERMIT
CITY OF COLLEYVlLLE, TEXAS
Page 2
NOTE: My of the 8bove information may be furnished by _hibits attached hereto.
and marked exhibit -A-. -B-. -C-. etc.
I am either the owner or authorized to pay the required fee ($15.00) and make this
application on behalf of the owner of the property sought to be moved.
The payment rI the required fee and the filing of this application far permit are to comply
with the provisions of See. 18-33. Moving of buiIcfngs. of Cly Code. CIty of CoIIeyvflle. TX.
~.~
.' .. ~.~. ~ ,.
Signed: 't
(Applicant)
Date of Filing: () 1) M () I . 19
jMlr/move
Attachment #2
The City of Colleyville
CoUeyville, TX 76034
Alimadad Jatoi. MD., F.R.C.S. (Eng.)
2315 Oak Knoll Drive
Colleyville, TX 76034-4478
OS/~<t/OI
RE: Jatoi Residence at 2315 Oak Knoll Drive. CoUeyville Texas
Dear Sir{ fits. :
In early 1996 we noticed the existence of raccoons in our attic. The roofat that time was
composed of cedar shakes. The raccoons caused extensive damage in our attic with destruction
of the electrical and telephone wiring and boring numerous holes.
The staff of the animal control unit at the city of Colleyville were contacted. They were kind
enough to leave some traps. After capturing one raccoon and their further repeated attempts had
failed. they suggested that we contact David Fincannon, of the finn of A-All Pest Termite
Extenninator, inc. We contacted David Fincannon. He used electronic devices to get rid of the
raccoons and prevent their further entry into the attic.
However, the damage had already been done by the raccoons. Due to the multiple holes in the
roof and attic, there was water seepage into the walls and insulation during the rains and snow.
This led to infestation with a very significant mold (fungus) growth on the walls causing a health
hazard to us and particularly to my wife which has let to her respiratory problems. We want to
stay close to the house while it is being repaired.
We are requesting the pennit for a modular home for a maximum period of two (2) years.
Enclosed is our attorney's letter to the Tarrant County Appraisal Review Board. which is self-
explanatory. Your assistance and co-operation in this matter will be most appreciated.
Very truly yours.
('
(i,~, ~e----r
Alimadad Jatoi, M.D., F.RC.S.
...
Attachment #3
LA \V OI;I'l<:E OF
ROBERT N. GRISHAM, II
ONE TUIITLI! CRBIlIC VILlAGE
38780".. LAWN AVE. - Flmt fLOOR
DALLAS, TIlXAS 75%19
TEL (214) 987-0098
PAX (214) 987-4098
RoaUT N. CRISMAN, 1I
DIRI!CT DIAL: (214) 525-3936
May 22, 2001
Tammt Appraisal Review Board
P.O. Box 185519
Fort Worth, Texas 76181-0519
Re: Jatoi residence
2315 Oak Knoll
ColleyviIle, Texas 76034
To Whom it May Concern:
Please note that my office represents Dr. Alimadad Jatoi in a claim for damages resulting
from numerous water leaks at his home. As a result of the leaks, significant mold growth has
occurred which has resulted in extensive damage to the home as well as rendering the home
untenable. The Jatois are in the process of seeking alternative living arrangements so that mold
remediation may take place and repairs made to their home.
Should you have any questions, please do not hesitate to contact me .
RNGIkk
Attachment #4
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LOCATION MAP
CASE # G.01..o08 - 2315 Oak Knoll Drive
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Attachment #5
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Attachment #6
Attachment #7
Section 8.6 Plat Required for Building Permit
No building permit shaJJ be approved for or certificate of occupancy be issued on any lot. tract or
parcel of land unless and until a plat has been approved in accordance with this Land
Development Code, except as provided as foJJows:
1. Residential Structures - A building permit for an addition to, or renovation of. an existing
residential structure may be issued on an un-platted lot, provided the value of such proposed
construction, including the cumulative value of any proposed and all previously permitted building
permits on the primary structure, does not exceed fifty (50%) percent of the value of the existing
structure. excluding the value of the land, as shown on the most current tax roll. Building permits
as used herein do not include electrical, plumbing or similar non-construction activities.
Source: Section 8.5, Colleyville Land Development Code
Attachment #8
Definitions of Mobile Homes and Manufactured Homes
(9) "HUD-code manufactured home" means a structure constructed on or after June
15, 1976, according to the rules ofthe United State Department of Housing and Urban
Development, transportable in one or more sections, which, in the traveling mode, is
eight body feet or more in width or 40 body feet or more in length, or, when erected on
site, is 320 or more square feet, and which is built on a permanent chassis and
designed to be used as a dwelling with or without a permanent foundation when
connected to the required utilities, and includes the plumbing, heating, air-conditioning,
and electrical systems. The term does not include a recreational vehicle as that term is
defined by 24 C.F.R. Section 3282.8(g).
(15) "Manufactured housing" or "Manufactured home" means a HUD-code
manufactured home or a mobile home and collectively means and refers to both.
(17) "Mobile home" means a structure that was constructed before June 15, 1976,
transportable in one or more sections, which, in the traveling mode, is eight body feet or
more in width or 40 body feet or more in length, or, when erected on site, is 320 or more
square feet, and which is built on a permanent chassis and designed to be used as a
dwelling with or without a permanent foundation when connected to the required utilities
and includes the plumbing, heating, air-conditioning, and electrical systems.
Sec. 3A. The definitions of "mobile home, " "HUD-code manufactured home, " and "manufactured
housing" set forth in Section 3 of this Act are binding on all persons and agencies in this state as a matter
of law including local pOlitical subdivisions and home-rule cities. A mobile home is not a HUD-code
manufactured home and a HUD-code manufactured home is not a mobile home for any purpose under
the laws of this state. These terms shall not be defined in any manner which is not identical to the
definitions set forth in Section 3 of this Act.
Source Article 5221f, Texas Manufactured Housing Standards Act
Attachment #9
Authorization to Prohibit Mobile Homes
Sec. 4A. (a) An incorporated city may prohibit the installation of a mobile home for use
or occupancy as a residential dwelling within its corporate limits. Any such prohibition
must be prospective and shall not apply to a mobile home previously legally permitted
and used or occupied as a residential dwelling within the city. Permits for such use and
occupancy must be granted by an incorporated city for the replacement of a mobile
home within its corporate limits with a HUD-Code manufactured home.
Source Article 5221f, Texas Manufactured Housing Standards Act
Attachment #10
Authorization to Designate Areas for Manufactured Homes
(b) Upon application the installation of HUD-Code manufactured homes shall be
permitted as residential dwellings in those areas determined appropriate by the city,
including subdivisions, planned unit developments, single lots, and rental communities
and parks. An application to install a new HUD-Code manufactured home for use and
occupancy as a residential dwelling is deemed approved and granted unless the city
denies the application in writing within 45 days from receipt of the application setting
forth the reason.
Attachment #11
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RESOLUTION R-01-1806
A RESOLUTION APPROVING THE PERMIT FOR A MOBILE HOME
FOR DRS. ALlMADAD AND ALCINA JA TOI
WHEREAS, Drs. Alimadad and Alcina Jatoi have requested a permit to place a mobile
home at 2315 Oak Knoll Drive; and
WHEREAS, the City Council on June 5, 2001, held a public hearing on the above request
and received comments from all persons wishing to speak on the request.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the request of Drs. Alimadad and Alcina Jatoi for a permit for a mobile
home at 2315 Oak Knoll Drive is hereby approved for a period of two year
to expire at the end June 2003.
AND IT IS SO RESOLVED.
Passed by a vote of ayes,
of ,2001.
nays and
abstentions on this the
day
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
~~n
~~(6
CITY COUNCIL 7mS AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
12
Resolution # :
R-01-1807
Previous Action: None
DEPT. :
ENGINEERING
SUBJECT:
Approval of a construction reimbursement to the
City of Euless for the right turn lane at State
Highway 121 and Glade Road, in the amount of
$80,000
Reading and Public Hearing
Backoround
On April 17, 2001, the City Council approved the Memorandum of Understanding with
the City of Euless for the reconstruction of Glade Road between State Highway 121 (SH
121) and Heritage Avenue, a portion of Heritage Avenue and a right turn lane at SH 121
and Glade Road. The Euless City Council also approved this agreement on April 10,
2001.
The City of Euless has planned several infrastructure improvements for this area. They
include the construction of two new eastbound lanes on Glade Road from Heritage
Avenue to SH121, the installation of a new traffic signal at the proposed Town Crossing
Boulevard (located midway between SH121 and Heritage Avenue), and the
reconstruction of Heritage Avenue from Glade Road south 750+/- feet to the southern
edge of the Super Target property.
(continued)
7lt:r,fI-.
DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1807
Page 2
City staff and the City of Euless have met several times regarding this project. Staff has
requested the design of a right turn lane on the southbound side of the SH121 service
road at the corner of SH121 and Glade Road (Hall's Grocery). This additional turn lane
will assist in the morning/evening rush hour traffic. The City's cost for the design of the
turn lane is $9,700. Also requested was an increased asphalt transition west of the
Glade and Heritage intersection. This will be designed and constructed by the City of
Euless with no additional cost to the City of Colleyville.
The City of Euless has approved plans for a Super Target at the southeast corner of
Glade Road and Heritage Avenue. This project is currently under construction and
scheduled to open Fall 2001. The City of Euless requested and received sealed bids
for the construction of street and drainage improvements for Glade Road, Towne
Crossing, Heritage Avenue and an alternate bid for the right turn lane within the City of
Colleyville. Three (3) companies submitted bids. Texas-Sterling Construction was the
low bidder and was awarded the construction contract by the City of Euless on May 22,
2001. The total amount of the contract was $1,445,600.00 and included the bid
alternate for the right turn lane in the amount of $68,775.00.
Financial Impact
Funding for this project is available from the Glade Road Perimeter Street Fees. The
City of Colleyville will reimburse the City of Euless for the construction of the right turn
lane improvements in an amount not to exceed $80,000. This amount includes the bid
price of $68,775.00 and a contingency amount of $11 ,225.00.
Recommendation
Approval of Resolution R-01-1807
Attachments
. Memorandum of Understanding
. Bid Tab
. Resolution R-01-1772
. Resolution R-01-1807
STATE OF TEXAS S
COUNTY OF TARRANT S
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF COLLEYVILLE, TEXAS AND THE CITY OF EULESS.
TEXAS FOR THE RECONSTRUCTION OF GLADE ROAD BETWEEN STATE
HIGHWAY f21 AND HERITAGE AVE., A PORTION OF HERITAGE AVE., AND A
RIGHT TURN LANE AT STATE HIGHWAY 121.
This Memorandum of Understanding (the "Agreement") for the Construction of
Paving, Drainage, Traffic Signals and Landscaping Improvements ("roadway
improvements") on Glade Road between State Highway 121 and Heritage Avenue and on
a portion of Heritage Avenue and a right turn lane on southbound State Highway 121
service road at Glade Road is made and entered into by and between the City of
Colleyville, Texas, a municipal corporation located in Tarrant County, Texas,
("Colleyville"), and the City of Euless, Texas, a municipal corporation located in Tarrant
County, Texas ("Euless").
WHEREAS, Colleyville and Euless desire to enter into an agreement to construct
roadway improvements on Glade Road between State Highway 121 and Heritage
A venue, on Heritage Avenue and a right turn lane on southbound State Highway 121
service road; and
WHEREAS, Texas Government Code, Chapter 791 (the "'Act"), provides
authorization for municipalities to contract with one another for the performance of
government functions and services under the terms of the Act; and
,.
WHEREAS, Euless has the need to construct these roadway improvements, which
shall be located in minority part in Colleyville and in majority part in Euless; and
WHEREAS, portions of the Glade Road and Heritage Avenue right-of-way is
within Colleyville City limits; and
WHEREAS, Colleyville and Euless shall provide financing for the Project as
provided herein; and
WHEREAS, Colleyville and Euless are willing to cooperate with one another to
accomplish the construction and maintenance as provided in this Agreement; and
WHEREAS, it is mutually advantageous to both parties to enter into this
Agreement:
WITNESSETH
NOW, THEREFORE, for and in consideration of the mutual covenants, terms and
conditions set forth herein, and the mutual benefits to each party, the receipt and
sufficiency of which are hereby acknowledged. Colleyville and Euless hereby contract.
covenant, warrant and agree as follows:
I.
ADOPTION OF PREAMBLE
All of the matters stated in the preamble of this Agreement are true and correct
and are hereby incorporated into the body of this Agreement as though fully set forth in
their entirety herein.
II.
OBLIGATIONS OF PARTIES
1. Euless has contracted for and will be responsible for the Consulting
Engineering Services related to the preparation of engineering plans and
specifications related to the roadway and traffic signal improvements on Glade
Road from State Highway 121 to Heritage Avenue and along a portion of
Heritage A venue. Euless will include in the engineering plans and specifications
a design for a right turn lane located along the west edge of the State Highway
121 southbound service road. Colleyville will reimburse Euless for the portion of
the Consulting Engineering Fee attributable to the surveying and design of the
right turn lane. Colleyville will be responsible for any utility relocations and
right-of-way acquisition associated with the right turn lane. Euless will be
responsible for any utility relocations associated with the Glade Road or Heritage
A venue roadway improvements. The construction plans and specifications for the
project shall be submitted to Colleyville for their review and concurrence.
2. Euless will award a construction contract for the construction of the
aforementioned roadway improvements on Glade Road and Heritage A venue
including the SH 121 right turn at Glade Road.
3. Euless agrees to construct paving, drainage, traffic signals, and landscaping
improvements on Glade Road between State Highway 121 and Heritage Avenue
and on Heritage A venue, a westbound asphalt transition to the drainage culvert, in
accordance with the construction plans. Euless will be responsible for all costs
for the construction of the improvements as defined in the plans with the
exception of what is defined in this Agreement as Colleyville's cost.
4. Euless agrees to construct in accordance with the construction plans the right
turn lane from SH 121 access road to Glade Road. Colleyville agrees to
reimburse Euless the cost for the right turn lane improvement based on the unit
bid prices contained in the construction contract.
5. Colleyville will be responsible for the perpetual maintenance of the existing
three concrete lanes on Glade Road and all water lines and sanitary sewer lines
that are connected to the related Colleyville system that exist within the
Colleyville City limits. Euless shall be responsible for the perpetual maintenance
of the two proposed eastbound concrete lanes, and the traffic signal on Glade
Road at Towne Crossing Boulevard and all water lines and sanitary sewer lines
that are connected to the related Euless system that exist within the Euless City
limits.
6. Euless agrees that the construction to be done within Colleyville shall be in
accordance with Colleyville's Code of Ordinances.
7. Euless agrees to require the contractor to name the City of Euless and City of
Colleyville as additional insured on General Liability, Auto and Umbrella policies
as required by written contract. Waiver of Subrogation on General Liability.
Auto, Workers' Compensation and Umbrella policies. General Liability insurance
is direct and primary and there is no other contributing insurance.
III.
INDEMNIFICATION AND HOLD HARMLESS
1. During the construction project, Euless shall indemnify and hold harmless
the City of Colleyville, its officers, agents and employees from all claims,
damages and costs (including attorney's fees) arising out of or relating to the
reconstruction of Glade Road between State Highway 121 and Heritage
Avenue, reconstruction of a portion of Heritage Avenue and construction of a
right turn lane at State Highway 121 (the "Project"). Euless shall require
the contractor to name the City of Euless and City of Colleyville as additional
insured on General Liability, Auto and Umbrella policies as required by
written contract. Waiver of Subrogation on General Liability, Auto,
Workers' Compensation and Umbrella policies. General Liability insurance
is direct and primary and there is no other contributing insurance.
2. The indemnification and hold harmless provision contained herein shall
be effective and binding between the City of Euless and the City of
Colleyville. However, the indemnification and hold harmless provision shall
not be deemed to be a waiver of any defense of the City of Euless or the City
of Colleyville to any claim by non-parties to this agreement including,
without limitation, the defense of sovereign immunity.
IV.
NOTICES
Any notice required to be given under this Agreement shall be deemed to ha.ve
been adequately given if deposited in the United States mail in an envelope WIth
sufficient postage and properly address to the other party as follows:
TO EULESS:
City of Euless
201 North Ector Drive
Euless, Texas 76039
Attention: City Manager
TO COLLEYVILLE:
City of Colleyville
P. O. Box 185
Colleyville, Texas 76034
Attention: City Manager
A change of address may be made by either party upon giving ten (10) days prior
written notice.
V.
MISCELLANEOUS PROVISIONS
I. This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors and assigns.
'") This Agreement constitutes the sole and only agreement of the parties hereto
and supersedes any prior understandings or written or oral agreements between
the parties regarding the subject matter hereof.
3. No amendment, modification or alteration of the terms hereof shall be binding
unless the same is in writing, dated subsequent to the date hereof and duly
executed by the parties.
4. This Agreement may be executed concurrently in one or more counterparts,
each of which shall be deemed an original, but all of which together shall
constitute one and the same instrument.
5. If, in case anyone or more of the provisions contained in this Agreement shall
for any reason be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, or unenforceability shall not affect any other provision hereof and this
Agreement shall be construed as if such invalid, illegal or unenforceable provision
had never been contained herein.
6. The obligations and undertakings of each of the parties to this Agreement are
and shall be performable in Tarrant County, Texas.
7. Each party hereto warrants that it has received authority from its governing
body to enter into this Agreement
#-
EXECUTED this the ~ day of
112.; (
. 2001.
CITY OF EULESS. TEXAS
Mayor
City of Colleyville, Texas
ATTEST:
ATTEST:
~~%Iku
City of Colleyville, Texas
~~
ity Secret
City of Euless, Texas
[SEAL]
[SEAL ]
APPROVED AS TO FORM:
;l~
City of Colleyville, Texas
APPROVED AS TO FORM:
~ LL !. L
//~ ./ -Wdp~ ~
Icity Attorney
City of Euless, Texas
STATE OF TEXAS 9
COUNTY OF TARRANT 9
This instrument was acknowledged hefore me on the .L'1!!day of ~ ,
2001, by :&VAl4L a.r -p , Mayor, City of Colleyville, for the purposes and
consideration therein eXRressed.
STA:
COUNTY OF TARRANT 9
This instrument was acknowledged before me on the ~ day of ~~ '
2001, by ~ Lili f".AtdA.. Mayor, City of Euless, for the purpose and consideration
therein ex~'
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I
i A RESOLUTION AUTHORIZING THE APPROVAL OF A MEMORANDUM OF
I
I UNDERSTANDING WITH THE CITY OF EULESS FOR THE RECONSTRUCTION OF
i GLADE ROAD BETWEEN STATE HIGHWAY 121 AND HERITAGE AVENUE AND A
I RIGHT TURN LANE ON STATE HIGHWAY 121
I
I
I
i WHEREAS,
I
I
I
I WHEREAS,
RESOLUTION R-01-1772
The City of Colleyville and the City of Euless desire to enter into an I
agreement to construct roadway improvements on Glade Road between
State Highway 121 and Heritage Avenue, on Heritage Avenue and a right
tum lane on southbound State Highway 121 service road; and
Texas Govemment Code, Chapter 791 (the "Act"), provides authorization
for municipalities to contract with one another for the performance of
govemment functions and services under the terms of the Act; and
i WHEREAS, The City of Colleyville and the City of Euless are willing to cooperate with
: i one another to accomplish the construction and maintenance of this
project; and
WHEREAS, it is mutually advantageous to both parties to enter into this Agreement.
II NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
! COLLEYVILLE, TEXAS:
I
i Sec. 1 . THAT the City of Colleyville and the City of Euless shall enter into a
Memorandum of Understanding, "Exhibit A", to reconstruct Glade Road
between State Highway 121 and Heritage Avenue and a right tum lane on
State Highway 121.
Sec. 2.
THAT the City of Euless will bid these improvements at a later date and
the CoIJeyville City Council retains the right to accept or decline the bids
for the right tum lane at State Highway 121 and Glade Road.
THAT the City of Colleyville and the City of Euless shall hire a traffic
consultant to study the timing of the traffic signals associated with this
project.
Sec. 3.
Resolution R-01-1772
Page 2 of 2
AND IT IS SO RESOLVED.
PASSED BY A VO}l OF 4 AYES, / NAYS, AND 0 ABSTENTIONS
ONTHISTHE ~7 DAYOF ~ ,2001.
A0~~~
Cynthia Singleton, TRMC
City Secretary
CITY OF COLLEYVILLE
..-.
r
,j
-- ;..
, -".. .:---'-.f
..... .. \.. I
Donna Arp
Mayor
,
J '
-"
RESOLUTION R-01-1807
A RESOLUTION AUTHORIZING THE APPROVAL OF A CONSTRUCTIO~
REIMBURSEMENT TO THE CITY OF EULESS FOR THE RIGHT TURN LANE Or-.
STATE HIGHWAY 121 AND GLADE ROAD
WHEREAS, The City of Colleyville and the City of Euless have entered into a
Memorandum of Understanding to construct roadway improvements on
Glade Road between State Highway 121 and Heritage Avenue, on
Heritage Avenue and a right turn lane on southbound State Highway 121
service road; and
WHEREAS, Texas Government Code, Chapter 791 (the "Act"), provides authorization
for municipalities to contract with one another for the performance of
government functions and services under the terms of the Act; and
WHEREAS, The City of Colleyville and the City of Euless are willing to cooperate with
one another to accomplish the construction and maintenance of this
project; and
WHEREAS, it is mutually advantageous to both parties to enter into this Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the City of Colleyville shall enter into a construction contract with
the City of Euless to construct a right turn lane on State Highway 121 and
Glade Road.
Sec. 2.
THAT the City of Euless has received sealed bids for this project, with
Texas-Sterling Construction being recommended for the bid award.
Sec. 3.
THAT the City of Colleyville agrees to reimburse the City of Euless
$68,775 for the base bid with $11,225 for contingencies. Total funding
not to exceed $80,000.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF AYES,
THIS THE DAY OF
NAYS, AND
,2001.
ATTEST:
Cynthia Singleton, TRMC
City Secretary
Resolution R-01-1807
Page 2 of 2
ABSTENTIONS ON
CITY OF COLLEYVILLE
Donna Arp
Mayor
C\IY Of
cce~
CITY COUNCIL Tw' AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
13
Resolution # :
R-01-1BOB
Previous Action: None
DEPT. :
PUBLIC SERVICES
SUBJECT:
Approval of purchasing an Elgin WhirlWind Street
Sweeper through the Houston-Galveston Area
Contract bidding process, in an amount not to
exceed $132,971.69
Reading and Public Hearing
Backaround
Regulations (Phase II) of the Environmental Protection Agency (EPA), posted in the
December 8, 1999 Federal register, expanded the existing National Pollutant Discharge
Elimination System (NPDES) storm water program (Phase I) to address storm water
discharges from small municipal separate storm water systems (MS4s) (those serving
less than 100,000 persons) and construction sites. The new regulations also set March
10, 2003, as the deadline for compliance by MS4s.
EPA's Storm Water Phase II Rule establishes an MS4 storm water management
program that is intended to improve the nation's waterways by reducing the quantity of
pollutants that storm water picks up and carries into storm sewer systems during storm
events.
( continued)
~
)
DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1808
Page 2
The EPA has identified six "minimum control measures" for the reduction of pollutants in
urban storm water:
1 . Public Education and Outreach
2. Public Participationllnvolvement
3. Illicit Discharge Detection and Elimination
4. Construction Site Runoff Control
5. Post-Construction Runoff Control
6. Pollution Prevention/Good Housekeeping
A street sweeping program will assist in compliance with the requirements of Minimum
Control Measure No.6, which states "Developing and implementing a program with the
goal of preventing or reducing pollutant runoff from municipal operatiohs. The program
must include municipal staff training on pollution prevention measures and techniques
(e.g., regular street sweeping, reduction in the use of pesticides or street salt, or
frequent catch-basin cleaning)."
Street sweeping also aids in the removal of groundwater accumulation in the gutter
section and the prevention of slime and algae. During the February 28 Storm Drainage
Work Session with the City Council, 19 such priority 1 locations and 13 additional
drainage projects were identified as potentially benefiting from a regular street sweeping
program. Street sweeping is also a fundamental process of basic street maintenance
and aids in the removal of sediment, which retains moisture resulting in early pavement
deterioration.
On June 19, 2001, the City Council adopted an amendment to the 2000-2001 Fiscal
Year budget for the purchase of an Elgin Street Sweeper.
The Houston-Galveston Area Contract (H-GAC) lists this equipment as follows:
Basic Sweeper:
Truck Chassis:
Basic Bid
Sterling SC 8000 Chassis,
High Pressure Wash-Down Hose
Hydraulic Assist Wandering Hose
Arrow Board
RH In-Cab Gutter Broom Tilt
$ 61,950.00
$ 49,855.00
Unpublished Options:
Subtotal
Agenda Briefing
Resolution R-01-1808
Page 3
Geovac Upgrade (Latest Model)
Automatic Shutter Door (Dual)
Electric/Hydraulic Aux. Pump
Front Spray Bar
RH Inspection Door, Step, Handle
Quick Disconnect Water Fill Hose
Dual Air Horns
Aluminum Extension - WH
Spray Water Sight Gauge
12" Convex Mirrors
RH Bostrom Air-Ride Seats
Front & Rear Beacons, Guards
Stainless Steel Hopper Floor/Door
Transmission Temperature Gauge
6" Hopper Drain
$ 19,130.00
$130,935.00
$ 2.036.69
$ 132,971.69
H-GAC Administrative Fee
Total
Financial
Funds are available in the Public Works budget, line item account 001-33-6650.
Recommendation
Approval of purchase of an Elgin WhirlWind Street Sweeper through the Houston-
Galveston Area Contract (H-GAC) in an amount not to exceed $132,971.69.
Attachments
· H-GAC Bid Contract (paper only)
· Proposed Resolution R-01-1808
RESOLUTION R-01-1808
A RESOLUTION AUTHORIZING THE APPROVAL OF THE PURCHASE OF AN ELGIN
WHIRLWIND STREET SWEEPER THROUGH THE HOUSTON-GALVESTON AREf
CONTRACT BIDDING PROCESS IN AN AMOUNT NOT TO EXCEED $132,971.69.
WHEREAS, the Environmental Protection Agency (EPA) and the Texas Natural ResourCt.
Conservation Commission (TNRCC) have mandated that all cities shall
comply with a National Pollutant Discharge Elimination Program by Marct
of 2003; and
WHEREAS, the City of Colleyville recognizes the importance of developing a stree1
cleaning program for the protection of the environment, the mitigation of
minor gutter ponding problems, and the benefit of street maintenance and
the community; and
WHEREAS, the Houston - Galveston Area Contract has bid an Elgin WhirlWind street
sweeper; and
WHEREAS, the City of Colleyville has approved a budget amendment to the FY 200(
2001 budget for the purchase of a street sweeper.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1
THAT the City of Colleyville recognizes the necessity of compliance with EPA
and TNRCC mandates.
Sec. 2
THAT the City of Colleyville desires to protect the environment and provide
citizens with clean streets.
Sec. 3
THAT the purchase of an Elgin WhirlWind Street Sweeper in an amount not
to exceed $132,971.69 through the Houston - Galveston Area contract is
hereby approved.
AND IT IS SO RESOLVED.
Passed by a vote of
day of
ATTEST:
Cynthia Singleton, TRMC
City Secretary
ayes,
,2001.
nays and
Resolution R-01-1808
Page 2 of 2
abstentions on this the
CITY OF COLLEYVILLE:
Donna Arp
Mayor
~
PRODUCT PRICING BASED ON CONTRACT
The following details MUST be Drovided with anv Durchase order from an End User to H-GAC.
HE
End User Agency: The City of Collevville. Texas
Date Prepared by Contractor March 13.1001
Product Description: ELGIN WhirlWind Street Sweeoer
A:
Base Price in Bid/Proposal Number 5\\/99-92
Series
G
=>
$ 61.950.00
B: Published Options [Itemize below)
Sterlimz SC 8000 Chassis
High Pressure Wash-Do\VTl Hose
Hvdraulic Assist Wanderin!2: Hose
Subtotal Column I:
$ 42.155.00 Arrow Board S 960.00
$ 1.950.00 RH In-Cab Gutter Broom Tilt $ 1.090.00
S 3.700.00
S 47.805.00 Subtotal Column 2: S :2.050.00
Published Options added to Base Price [Subtotal of ACo/l.=+ ACo/ 2=1
Subtotal of A + B =>
$ 49.855.00
S 111.805.00
Unpublished Options [Itemize below] Unpublished = %
:"iOTE: t:npublished Options cannot be used to create another model.
eovac Uograde S 9.900.00
'\utomatic Shutter Door (Dual) S 760.00
lectric I Hvdraulic Awe. Pumo S 815.00
Front Sorav Bar $ 510.00
.spection Door. Step. Handle S 510.00
)uick Disconnect \Vater Fill Hose S 335.00
1al Air Horns S 520.00
, Aluminum Extension - \\"H S 540.00
Subtotal Column I: $ 13.890.00
Spray Water Si!2:ht GaUlze S 430.00
12" Convex Mirrors S 165.00
RH Bostrom Air-Ride Seats S 610.00
Front & Rear Beacons. Guards S 840.00
Stainless Steel Hoooer FlooriDoor S 2.500.00
Transmission Temperature Gam~e S 350.00
6" Hooper Drain S 345.00
Subtotal Column 2:
Unpublished Options added to Base Price [Subtotal of ACo/l.=+ ACoI2=1
"
Contract Price Adjustment [If any. explain here]
Total of C + D +/- E [Not including H-GAC Fee] =>
:::.
Quantity Ordered [Units:
x F ] =>
H-GAC Administrative Fee [From Fee Schedules, Table: 1 =>
Non-Equipment Charges & Credits fie: Exr. Warranty, Trade-in, De/ivery. ere.}
x
=$
=$
$
$
x
Subtotal of Non-Equipment Charges
TOTAL PVRCHASE PRICE INCLUDING [G + H + I] =>
$
$ 132.971.69
ell~' f)f
((\7~ce
~\CI
CITY COUNCIL Tm< AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
14
Resolution # :
R-01-1809
Previous Action: None
DEPT. :
CITY MANAGER'S OFFICE
SUBJECT:
Consideration of appointments to the Colleyville
Library Board
Backaround
The City advertised and received applications for the Colleyville Library Board through
March 14, 2001. A total of sixteen (16) applications were received for this Board. The
City Council desires to establish a permanent Colleyville Library Board to act as an
advisory board to the City Council relating to library facility planning and programming.
The Board will consist of seven (7) citizens of Colleyville, who will be appointed for two
(2) year terms.
(P~~MtIAllJ~~
CITYM R - "/
(continued)
DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1809
Page 2
The primary duties and responsibilities of the Library Board will be:
a. Act in an advisory capacity to the City Council in all matters pertaining to the
library facility planning and programming, including development of long range
capital improvement programs.
b. Cooperate with other City boards and commissions, other governmental
agencies, civic groups, and all citizens of the City in the advancement of library
planning and programming.
c. Recommend policies for library services.
d. Recommend the adoption of standards for public library facilities and their
financial support.
e. Receive requests for public funding for educational purposes of any public or
private person, persons, associations or business entities, and to forward such
requests with recommendation to the City Council.
f. Review the annual operating and capital improvement requests related to library
programs with the Library Director for submission to the City Manager or his
designee for consideration.
Financial Impact
None
Recommendation
Approval of Resolution R-D1-1809
Attachments
. List of Applicants
. Resolution R-01-1809
COLLEYVILLE LIBRARY BOARD APPLICANTS
The following Colleyville residents have applied for a position on the Library Board:
. Nancy Eytcheson
. Jim Moore
. Gary T araba
. Richard Roxburgh
. Chris Faulkner
. Caren Handleman
. Susan Barzelay
. Shelly Borders
. Steve Magee
. Carol Wollin
. Ed Havran
. Pat Jones
. John Stanford
. Mary Alice Rippe
. Vonna McMeans
. Mary Ann Nicholson
. Luann Edwards
. Sheryl Black
RESOLUTION R-01-1809
A RESOLUTION REPLACING RESOLUTION R-01-1619 AND
APPOINTING MEMBERS TO THE COLLEYVILLE LIBRARY BOARD
WHEREAS,
in accordance with Ordinance 0-01-1282, the City of
Colleyville desires to establish a Library Board for the City of
Colleyville to act as an advisory board to the City Council
related to all nature of library facility planning and
programming.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Colleyville Library Board is hereby established by the
City Council with a City Manager's Office designated staff liaison.
Sec. 2. THAT the Colleyville Library Board duties and responsibilities are:
a. Act in an advisory capacity to the City Council in all matters
pertaining to library facility planning and programming,
including development of long range capital improvement
programs.
b. Cooperate with other City boards and commissions, other
governmental agencies, civic groups, and all citizens of the
city in the advancement of sound library planning and
programming.
c. Recommend policies for library services.
d. Recommend the adoption of standards for public library
facilities and their financial support.
e. Receive requests for public funding for educational purpose
of any public or private person, persons, associations or
business entities and to forward such request with
recommendation to the City Council.
f. Review the annual operating budget and capital
improvement requests related to library programs with the
Library Director and provide recommendations to the
Director for submission to the City Manager of his designee
for consideration.
Sec. 3. THAT the following three (3) persons are hereby appointed to the
Colleyville Library Board to serve a two-year term expiring 2003:
, Place 1
, Place 3
I Place 5
Resolution R-01-1809
Page 2 of 2
Sec. 4. THAT the following four (4) persons are hereby appointed to the
Colleyville Library Board to serve an initial term of three years
expiring 2004:
, Place 2
I Place 4
, Place 6
, Place 7
Sec. 5 THAT the following ex-officio members are hereby appointed to the
Colleyville Library Board to serve a one-year term:
AND IT IS SO RESOLVED.
Passed by a vote of
day of
ayes, nays, and
,2001.
abstentions on the
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
ccea
CITY COUNCIL 7m; AGENDA BRIEFING
For mtg. : 06/19/01 CMO Approval:
Item # :
15
Report :
Previous Action: None
DEPT. :
FINANCE
SUBJECT:
Monthly Financial Report - May 2001
General Fund
The percentage of current year taxes collected is slightly ahead of May 2000. Sales tax
revenue received in May 2001 was up by $20,439/11.21 % over the amount received in
2000. Residential permits are down by three over May 2000 and are down for the year
by fifty-eight. Municipal Court revenues are now down due to fewer citations issued this
fiscal year. This was referenced in prior Monthly Financial Reports, and the decrease in
revenue may carry forward in future months. The average amount expended by the
departments at the end of May is 61.9%.
Utilitv Fund
Water sales and usage are down due to the rain received from November 2000 through
February 2001 and cooler temperatures as compared to the same time period last year.
Building related water revenues continue to be down. The average amount expended
by the Utility Fund at the end of May is 51.8%.
~_~o/4Imw~
( */~A2(L
~PART i / gAD
FINANCIAL REVIEW (IF NECESSARY)
MONTHLY FINANCIAL REPORT - MAY 2001
Current Taxes
Delinquent Taxes
Penalty & Interest
$4,906.127
31.000
30.000
$4,872.339
33.497
23,315
$4.788.380
27,000
23.000
$4.359.781
24.037
1 9.481
11. 7! ;
39.36%
19.6P""',
... .................n .................... ............ . .._.................................. .....-0....___,........_..._..."..
TOTAliliAPVA.ijqRgM.[~~S ..................................q.........U............~"~9t/lg?..H......$4;"g~~~~j...... .............$4~~~;~..
TU Electric $665,000 $732,015 $665,000 $656.715 11.47%
Tri.County Electric 30.393 36.498 30.393 27.630 32.1(',
Lone Star Gas 110,000 162,965 110,000 105.713 54.1E ,
Southwestern Bell 156,767 76,210 78,384 115,172 .33.83%
General Telephone 22.895 34,116 17,171 16.824 102.78
Refuse 86.009 55,020 50,172 49.794 10.50
Cable TV 120,798 103,201 90,599 86,027 19.96%
Sales Tax
Mixed Beverage Tax
$1.791.491
18.400
$1,020.271
19,931
1.109,216
13,800
$1.051,385
12,688
.2.961,~
57.09%
................................................... ....,........'.'.......................................'..,................ .........'.'..........,.....-...............,........'.......-.'........,-.......
iIq$~;Q49;?qg. ........JMH.~~;Pf9.. ...>::...$~+9~;P:l$..
Building
Plumbing
Electrical
City License
Building Plan Review Fee
_, New Business
Animal
Sign Permit
Fence Permit
Fire Permits
$793.000 $314,050 $338,550 $552,887 .43.20~u
140,712 70.466 60,073 102.485 -31.24%
98,800 49,265 42.180 73,525 .33.00~
37,000 24,858 24,667 28,930 -14.08~o
149,000 16,595 99,333 92,865 .82.13%
1,000 273 667 678 .59. 73~
1,650 1.420 1,100 1,759 .19.27~o
2,500 2,805 1,667 2,060 36.17%
3.300 3,322 2,200 2,851 16.52~
525 201 350 725 .72.28%
..........................-.................-...'.'........................................,....................'................ ...................'....,................................'...................................................'.' ...... .................................., .....,..'.....'....,...............,......................'..........,...............
%()"r~4gg~atj$e$...~...A~B1MI[$.. .........................::::..It,,.fft;~%: ..........~~~g~~ ii.::I~Z9;Z~7 . ......::./:..:...~~~;tq?:
Fines
False Alarms
$465.250
7,550
$358.620
1 ,400
$310.167
5,033
$359,550
3,300
.0.26%
.57.58o/c
..):........~~;P?Q . .....................$@.~~Wgqp.
MONTHL Y FINANCIAL REPORT - MAY 2001
Re,zoning $13,200 $8.000 $8,800 $10.500 .23.81 %
Plat Fee/Site Plan 20,750 9,294 13,833 16.189 .42.59%
Board of Adjustment 1.250 625 833 875 ,28.57%
Sale of Material 3.000 2,532 2,000 1.942 30.38%
Weed Mowing 7,500 0 0 436 .100.00%
Animal Impoundment 3.550 3,395 2,367 2.808 20.90%
Ambulance 65,000 38.418 43,333 47.001 ,18.26%
Recreation Program 120,600 81.095 35,000 75,599 7.27%
Non.Resident Fee Parks 17,810 9,160 8,905 19.560 .53.17%
Field Use Charge 24,000 18,375 12,000 19.195 .4.27%
Engineering & Inspection 85,000 55,312 56,667 94.361 .41.38%
Chgs & Reimbursements 12,000 2.865 8.000 13.404 .78.63%
Commumity Center Rental 176,600 109,071 117,733 125.823 -13.31%
Lot Drainage Insp Fee 32.500 14.000 16,042 22.250 .37.08%
,..,....... ....-.-..--.--... ........----.....,..-................ ...-..'...'...............-.-........................... ......................................................................... ...........................-.. . ,.
T6tA.epHARGE1.SfQR...SERVlq~. ..........................................................~~?ii:~... .../n.$~$4~~+* .......H$~g$;~l$..
DARE Officer Reimb
$60,775
$0
$0
$0
0.00%
............-..-.-,........... ..................................... .............................................,-..-......
jWtA.LINt~RGQV.ERNM~N[A.W ...........nnrr....................................$~;Z7~
Sale of Surplus Property
Interest Income
Miscellaneous
Use of Fund Balance FY 2000.Murray
Celebrate Colleyvi lie Contributions
Murray Canst Lawsuit Settlement
Tower Rental
$10,000
330,000
14,500
195,000
20,000
150,000
63,250
$8.870
246.810
11,061
o
21,440
150,000
39,162
$8,500
175,000
9,667
o
20,000
150.000
42.167
$0
129,551
12,365
o
7.000
o
38,873
100.00%
90.51%
.10.55%
0.00%
206.29%
100.00%
0.74%
.....................................
....n.$4fZ~~$: ............t$4g$,.~$$i
Transfer from Utility Fd
$418.458
$0
$0
$0
0.00%
...............................
:....~........:9ig.
...'..,.....,',',.,'.',-......--...-,..'.-,-.-.--...-_.............,..-.....-..-.-.......,.,...,.,'.....-..........,..'.............-.....-..... ..-:..,.-:-:..,............................................................................. .......",.,-........_.....................................-.....,.,.... .,...........-.-...-.....-.....-.'...-..........,..-..,..'..,.... .....,....,......-..,....--..-.........-.'.-......"..'. ...................,.....,..........',.,'.." ......
J(;)r~@9t'J$RA4...rQNt!.~at9N~;f!;$. ......X.............$$W~?$~~!iMq .................$~;~4;~~~..... .i$4iP~~;~4t...>X..............~i$~;~~.. ..~..........................i.....$,49%.
MONTHLY FINANCIAL REPORT - MAY 2001
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
5/31/01 5/31/00 (DECREASE) (DECREASE) I'
% OF CURRENT TAX ROLL COLLECTED 97.78% 97.76% 0.02% 0.02%1
RESIDENTIAL BLDG PERMITS 111 169 (58) .34.32%
COMMERCIAL BLDG PERMITS 2 9 (7) .77.78%J
PLUMBING PERMITS 667 739 (72) .9.74%/
ELECTRICAL PERMITS 321 398 (77) .19.35%
CITATIONS ISSUED 5.879 6,440 (561) .8.71%1
CITATIONS APPEALED 114 120 (6) .5.00%
City Council and Secretary
City Manager
Finance
Legal
Economic Development
Engineering
Building Inspection
Community Development
, Fire
Police
Parks
Recreation
Marketing
Community Center
Streets & Drainage
Municipal Court
Fleet Maintenance
Merit Pool
Compensation
$313,390
563.980
451,409
80,000
135,294
644,043
287,741
364,898
2,404,734
2,512,521
920.895
244,564
88,102
282,567
1.153.903
114.550
123.825
95,000
739,374
$199.768
298,570
304,496
39.817
93,939
400,412
187.044
257,713
1,840.850
1,854,455
504,475
102,952
68,902
180,541
638,033
78,085
82,735
o
o
........H...$7,;~g;Z~?
$205,847
308,112
305,127
46,667
91,438
401,589
188,221
263,826
1.821,111
1,852,975
513,071
106,198
72,288
182,407
640,074
80,849
82,659
o
o
..............$?a~gi4~?..
63.7%
52.9%
67.5%
49.8%
69.4%
62.2%
65.0%
70.6%
76.6%
73.8%
54.8%
42.1%
78.2%
63.9%
55.3%
68.2%
66.8%
0.0%
$113.62,-
265,410
146,913
40,183
41,355
243,631
100.697
107,185
563,884
658.066
416,420
141,612
19,200
102,026
515,870
36,465
41.090
95,000
739,374
............-.-.,........"......... .
...il;.;j......................................
.......\6M~~;qq~.....
MONTHLY FINANCIAL REPORT - MAY 2001
Water Sales
Sewer Sales
Sewer Installation
Water Installation
Sewer Tie.on Charges
Engineering Charges
Penalties
Miscellaneous
$5,181,138
1,695,523
26,000
61,600
30,750
35,000
147,100
8,200
$2,758,269
1,245,248
11,500
25,220
38,124
25,647
99,415
8,670
$2,820,365
1,130,349
17,333
41,067
20,500
23,333
98,067
5,467
$3.116.993
1.270,4 76
18,900
50,630
31.788
40,066
88,994
7,804
.11.51%
.1. 99%
-39.15%
.50.19%
19.93%
.35.99%
11.71%
11.10%
n...........i............i..................~i~j.~5,~s,i.1.... ......j.$4;.~W?,A$$.
I nterest Income
Use of Fund Balance (Capital Projects)
$300,000
825,000
.... . ................... .. ........ ...
.. ..... '" ........ ..... .............. .........
..rA"r:.,'if,..I "iK""Mr . ...................
'...j._.:.:v.::.~)...:::~<. :~:~VQ.:. ~~.:':~.:~::~::~:::::::::::::::.~::.
.... . .................. . .....
.. - .....,.....
$305,518
o
.... .............. ...... ......
...........$i9~;~~~......
.~4,~~'i;~i~:'
200,000
o
$248,328
o
23.03%
0.00%
. ............................... ...
.. .." .................. ...........
..............ifiiinn.iihO.. .......
(.:..:...':~Y4.;~y.....,...(,.
..........;.~;~~~;#~:~....;I....;
GALLONS OF WATER SOLD
NUMBER OF WATER CUSTOMERS
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
5/31/01 5/31/00 (DECREASE) (DECREASE)
797,952,800 925,665,600 (127,712,800) .13.80%
7,402 7,182 220 3.06%
Administration $157,997 $106,461 $89,808 67.38% $51,536
Billing 145,368 104,219 85,106 71.69% 41,149
Operations 5,872,377 2,917,240 2,314,511 49.68% 2,955,137
Debt Service 1,097,433 911,383 911,383 83.05% 186,050
Merit Pool 34,864 0 0 0.00% 34,864
Compensation Study 65,114 0 0 0.00% 65,114
Transfer to General Fund 418,458 0 0 0.00% 418,458
."t()IA-Io.eXPENSSS ..............:....,..........,...r...........r.......:.............:...:ii?~%?1~f~~~:...........i:;9~~~i1~....i...~~l.~gg;~g~::niI.....<.::$,~k~i. .......:li7&g~~P$....
COLLEYVILLE HISTORICAL PRESERVATION COMMITTEE
Minutes - May 8, 2001
I. Call to Order - The meeting of the Colleyville Historical Preservation Committee
was called to order at 7: 18 p.m.
Roll Call - Members present: Gerald Hartman, Jr., Sammie Bolling, Lila Coley, Ed
Havran, Shirley Schollmeyer, and Chairman Joe Deupree. Members absent: Dwight
Packer, Donita Wiggins, Bettye Heath, and Chris Faulkner. Also present were Interim
City Manager Dianne McWethy and Mike Taylor.
II. Approval of Minutes - Due to the lack of a quorum, no action was taken.
III. Update of Local Historical Marker Nominations - no discussion
IV. Update of Local Historical Markers - no discussion
V. Update on SOl(c)(3) Non-Profit Organization - Shirley Schollmeyer presented
committee members with a packet of information for establishing a non-profit foundation.
VI. Staff Reports
a. Update of Bransford Park and Webb House Project
b. Update of Historical Tour and Assessment Evaluation
Dianne McWethy reported that Colleyville Marketing Specialist Dixie Cawthorne had
received responses on requests of quotes on prices for markers and anticipates being able
to order markers soon. She also reported that a written report will be presented from Karl
Beiberstein and Weldon Nash on Bransford Park and the Webb House including the
Historical Assessment Tour.
VII. Committee Members Update for Items of Interest - no discussion
VIII. Other Items Not On The Agenda - no discussion
IX. Adjourn
Zoning Board of Adjustment
Minutes - May 22, 2001
Page 1 of 2 - Approved 06/12/01
The regular meeting of the Zoning Board of Adjustment was called to order by Chairman McNosky
at 7:00 p.m. on April 1 0, 2001.
Roll Call:
Present:
Absent:
Staff:
Skip Reynolds, Jeff Byerly, Rich Munson, Dee McNosky
Cheryl Feigel, Larry Henry, Jerry Birkes
Tom Niederauer
Approval of Minutes:
April 1 0, 2001
Skip Reynolds moved to approve the minutes as submitted. Jeff Byerly seconded the
motion. The motion was passed by an "Aye" voice vote.
Chairman McNosky explained the procedures of the Zoning Board of Adjustment to the audience.
She stated that that all present members will be voting members for the meeting and because
there were only four members present, it would take a unanimous vote to approve a variance..
Chairman McNosky outlined the meeting format for the audience.
1. PUBLIC HEARING - Robert Bachman for a variance from Section 3.26 - Fences, Free
Standing Walls, and Screening Material - to allow the construction of a fence that has
columns and gates over 8' in height on Lot 1, Block 1, Victorian Forest Estates, at 3536
Pool Road. Case A-01-003
Staff presented the case to the Board and reviewed the staff briefing.
Chairman McNosky opened the public hearing portion of the meeting.
Those present wishing to speak in favor of the variance request were:
Bob Bachman, applicant, presented his case to the Board and distributed materials and reviewed
the events that brought him before the Zoning Board of Adjustment. He also spoke about the
numerous letters in support of the variance.
Gary Phillips, 216 Valley View North, spoke in the favor.
Those present wishing to speak in opposition were:
Wade Howard, 3540 Pool Road, said that he lives next door and is opposed. He spoke about
fence design, property values, and the need for a fence around the pool.
Skip Reynolds questioned Mr. Howard about the fence design and Mr. Howard responded that
the entrance is O.K., but to improve they would have to take the whole fence down. When asked
by Skip Reynolds if he wanted the fence torn down, Mr. Howard clearly stated that he would not
be in favor of tearing the fence down. Mr. Howard made negative character remarks about Robert
Bachman throughout his opposition.
Zoning Board of Adjustment
Minutes - May 22, 2001
Page 2 of 2 - Approved 06/12/01
Chairman McNosky closed the public hearing portion of the meeting.
Skip Reynolds asked Mr. Bachman about the cost of the fence. Rich Munson spoke about
elevations. Jeff Byerly spoke about dimensions for posts and columns not being addressed
specifically in the Land Development Code.
Skip Reynolds said that he sees nothing in the record that the permit was obtained through fraud
or deceit and even his neighbor, Mr. Howard also says the variance shouldn't be turned down.
Skip Reynolds moved to approve the variance request Rich Munson seconded the motion.
The vote being:
Aye: Reynolds, Byerly, Munson, McNosky
Noes: None
ADJOURNMENT:
There being no further business, the meeting adjourned at 8:35 p.m.
Respectfully Submitted,
Jan Levy
Planning & Zoning Assistant
Approved on: June 12, 2001 as amended (to include a statement by Mr. Howard in the
Reynolds/Howard dialog).
m/min/z b a minutes for 05 22 01
Planning and Zoning Commission
Minutes - May 29,2001
Page 1 of 6 -- Approve 06/11/01
The regular meeting of the Planning and Zoning Commission was called to order by Chairman
Hart at 7:00 P.M. on May 29, 2001.
Roll Call:
Present:
Tom Hart, Jo Ann Gasper, Luann Edwards, Mark Hollis,
Jeffrey Wall, Bryan Hill
Barry LeBaron, Clayton Husband, Jan Levy
Staff:
Invocation:
Commissioner Hollis
Approval of Minutes:
May 14, 2001
Commissioner Gasper moved to approve the minutes. Commissioner Wall seconded the
motion. The vote being:
Ayes: Gasper, Edwards, Hollis, Wall, Hill, Hart
Noes: None
1. PUBLIC HEARING - Special Use Permit for an accessory building requested by Martha Gibson,
on Lot 6, Block 7, Chelsea Park, 5213 Coventry Court. Case Z-01-012
Clayton Husband presented the case to the Commission and reviewed the staff briefing. He told
the Commission that the applicant has two areas that exceed the requirements for accessory
buildings - maximum size and the setback requirement for the height of the building.
The Commission asked questions regarding those requirements. Chairman Hart said that they
missed the % acre requirement for building size by only .02 acres, but the setback requirement
would be the same.
Chairman Hart opened the public hearing. Those present wishing to speak were Martha and Ken
Gibson. They presented a letter from the Chelsea Park Neighborhood Association that stated
approval. They also said that they spoke to the adjacent neighbor and will drop the height of the
windows below the eight foot fence for the neighbor's privacy. Martha Gibson said that the
upstairs area will become her studio. Commissioner Wall asked the Gibsons if the structure will
become a permanent dwelling and they responded that it would not.
Commissioner Hollis questioned the height of the building and the Gibsons responded that they
wanted 10' ceilings for the game room on the first floor and that necessitated the additional height
to the building. The Gibsons said that the neighbors greatest concern was that the building was
going to be constructed of brick.
The Commission asked questions about the drawing in the packet and clarification of size of
footprint versus total square footage.
There being no one else present wishing to speak, the public hearing was closed.
Planning and Zoning Commission
Minutes - May 29, 2001
Page 2 of 6 - Approve 06/11/01
Commissioner Gasper moved to recommend approval of the special use permit for the
accessory building. Commissioner Edwards seconded the motion. The vote being:
Ayes: Gasper, Edwards, Hollis, Wall, Hill, Hart
Noes: None
2. Minor Plat of Voskamp Addition, 1.994 acres located at 2400 Glade Road on the north side
of the street. Case P-01-015
Clayton Husband presented the case to the Commission and discussed the staff briefing.
Commissioner Gasper moved to approve the minor plat. Commissioner Wall seconded the
motion. The vote being:
Ayes: Gasper, Edwards, Hollis, Wall, Hill, Hart
Noes: None
3. Request of Environs Group for an appeal of the Tree Mitigation Requirements for Lot 1, Block
1, Whigham Addition, 500 Cheek Sparger Road. Case SP-01-001
Clayton Husband presented the case to the Commission and reviewed the staff briefing. He saic
that the applicant made a good faith effort to meet the requirements of the Land Development
Code for landscaping. Commissioner Gasper said that they seemed to have complied with the
spirit of the law.
Commissioner Gasper moved to approve the appeal. Commissioner Hill seconded the
motion. The vote being:
Ayes: Gasper, Edwards, Hollis, Wall, Hill, Hart
Noes: None
4. TABLED ITEM - An amendment to the Colleyville Land Development Code regarding Divided
Entryways; Driveway Spacing; and Easement & Right-Of-Way Encroachments. Case Z-01-
010
Commissioner Gasper moved to remove the item from the table. Commissioner Wall
seconded the motion. The vote being:
Ayes: Gasper, Edwards, Hollis, Wall, Hill, Hart
Noes: None
Barry LeBaron presented the case to the Commission. He said that the reason they had
previously asked for the case to be tabled was they wanted to obtain comments from the
Planning and Zoning Commission
Minutes - May 29, 2001
Page 3 of 6 -- Approve 06111101
developers. He said that when they received comments, they re-titled the section from "divided
entryways" to "number of subdivision entryways".
Commissioner Gasper said that she has concerns about some wording and prefers to be up-front
with the developers and tell them what they can and cannot do. She said that she feels that
currently as the ordinance is written a lot of responsibility falls on the Fire Marshall and would like
to have a work session to hash out what is wanted.
Commissioner Edwards asked Mr. LeBaron what will happen when a developer cannot meet the
standards for an entryway. He told her that the Planning and Zoning Commission would either
deny the plat or ask the developer to provide options and the Commission can waive the
requirements if they want to approve an alternative design.
Commissioner Gasper asked Chief Johnston if he has done a survey of what other communities
allow. He responded that he has and if they can't provide an emergency access, they will allow
the developer to provide that the homes would have sprinkler systems per the length of the cul-de-
sac requirements. He said that the Commissioner's need to remember why the divided entryway
for subdivisions is needed. He said that it was in lieu of a developer not being able to provide an
emergency access. Chief Johnston said that all subdivisions over 12 lots are required to have 2
entry ways and when Leyton Grove was developed the Commission and Council could have
forced the developer to connect to Arbor Estates at Sycamore. He said that he doesn't have a
problem with allowing sprinkler systems and listing alternatives or restriction options, because the
developers will not try to provide two entryways or a divided entryway.
Commissioner Hill said that he believed that the ordinance needs more work and the
Commissioners should keep in mind that most desirable properties are becoming scarce as the
City reaches build out and they need to offer options. Chairman Hart asked the Commissioners
to express what they think about the ordinance.
Commissioner Hollis said that he felt that the ordinance could use some additional work.
Commissioner Edwards said that she is happy with the way the ordinance is written and if there
are alternatives, the developer could go straight to the alternatives rather than trying to meet the
regulations.
Commissioner Gasper said that the wording could be improved and if the developer cannot meet
the requirements, then and only then can they consider alternatives.
Chairman Hart said that land is becoming more difficult to develop and alternatives will need to
be considered.
Chief Johnston discussed the proposed entryway being developed by Matt Torbit. He said that
Mr. Torbit presented a 41' entryway as an alternative to the way the ordinance and the fire
department can't live with a 41' entryway with more than 12 lots.
Planning and Zoning Commission
Minutes - May 29, 2001
Page 4 of 6 -- Approve 06111101
Commissioner Gasper suggested that the ordinance should read: "There shall be two entry ways
and if that is not possible, one entry way with an emergency entrance. If that is not possible, a
divided entryway shall be allowed. If that is not possible, a 41' wide entryway with the dwellings
having sprinkler systems, with the Fire Chiefs approval, shall be allowed.
Commissioner Hollis said that each subdivision is different and it needs to be considered
individually.
Commissioner Gasper said that the developer will have to explain why he chose the entryway
design that he did and if the language is laid out systematically, the developer and logically go
through the process of selecting the one that will work.
Commissioner Edwards spoke regarding safety issues and improved thoroughfares so that when
there is an emergency, the drivers will have a place to go to allow the emergency vehicles to pass.
Commissioner Gasper said that the City has a rural atmosphere on Glade Road.
Commissioner Hill said that he is uncomfortable with passing everything off on the Chief. He said
that it seems to him if the Commission can't get what they want, they may try to get a combination
of emergency access easement, sprinklers, and 41' streets that is an acceptable combination
without leaving all of the decision to the Fire Chief. Commissioner Gasper said that she thought
they were only leaving the one option, the 41' street with sprinkler systems, to require approval
by the Fire Chief. She said that if it were only twelve to sixteen houses, she would have no
problem allowing 41' streets and all of the houses required to have sprinklers, but what happens
if there are 50 houses. Commissioner Hill said that the Fire Chief may want the emergency
easement because he likes it better from a fire response standpoint than the developer who wants
a 41' with sprinklers on a development that is one house over the limit. Commissioner Gasper
said that the 41' with sprinklers would only be allowed if an emergency easement is not possible.
Commissioner Edwards said that in the future someone may come up with something that is
innovative and if it is a good alternative, then the Commission should not dismiss it. She said that
is why she likes the ordinance to be open ended.
Chief Johnston said that his main concern is that he wants to make sure that if the developers
come up with a plan that has a 41' paved entryway and sprinklers, which is a completely viable
option, that they have to come by it honestly. He said it has to be because they can't provide the
other preferred entrance ways.
Commissioner Gasper moved to recommend approval of Z-01-010 with the following
amendments:
1) There shall be a paragraph in 2. 11. between.. .from the intersecting street right-of-
way a minimum distance of one-hundred (100) feet. And If it is impractical...
2) There shall be a period after Land Development Code and delete "and be
Planning and Zoning Commission
Minutes - May 29, 2001
Page 5 of 6 - Approve 06/11/01
acceptable to the Fire Marshal and the approving body." in 2. 11.
3) There shall be added to Section 2. 11. "If it is impossible to provide an emergency
access easement, a 41' wide street entrance, with houses having sprinklers and
approval of the Fire Marshall is acceptable. If it is impossible to meet a 41' street
width with sprinklers, and approval of the Fire Marshal, then other alternatives
worked out with the Fire Marshall will be considered.
Commissioner Hollis seconded the motion.
Commissioner Wall said that he doesn't want to put the Fire Chief in the position of having to
negotiate with the developer or contractor. Commissioner Gasper said that it is her understanding
the Fire Chief doesn't feel uncomfortable doing that. Chief Johnston said that he currently meets
with them. Commissioner Wall said that he just didn't want to put it in writing, and he would rather
state that the developer has to go through the City Development Review Committee or to the
Planning & Zoning Commission. Barry LeBaron responded that all developments go before a
staff committee - DRC. Commissioner Gasper said that she takes Commissioner Wall's
comments as a friendly amendment.
Clayton Husband said that procedurally, if a subdivision has twelve lots or more, the City Council
will have to be the final approving body. He recommended incorporating into the language that
everything is subject to the approval by the approving body and removing approval from the
administrative level to the approval level where it would normally be any way. Commissioner
Gasper said that could be added as a separate element after the developer has gone
through the three prior conditions, approval is subject to approval by the approving body.
Commissioner Hollis seconded the amendment.
The vote being:
Ayes: Gasper, Edwards, Hollis, Wall, Hart
Noes: Hill
5. Citizens' comments regarding items not on the agenda: There were none.
6. Staff comments, reports and discussion items: Barry LeBaron told the Commission that the
City Council is accepting applications for a replacement for Joe Hocutt.
7. Commissioners' comments and reports: The Commissioners asked questions about the
upcoming cases listed on the agenda.
Planning & Zoning Commission
Minutes - May 29, 2001
Page 6 of 6- Approved on 06111101
ADJOURNMENT:
The Commission moved to adjourn the meeting at 8:35 p.m. The motion was seconded and
passed by acclamation.
Respectfully Submitted,
Jan Levy
Planning & Zoning Assistant
Approved on: June 11,2001 as submitted.
NOTE: As a matter of public record, an audio recording of the above. Planning and Zoning
Commission meeting is available upon request.
RESOLUTION R-01-1810
A RESOLUTION APPROVING COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR
COUNCIL MEETING OF
June 19, 2001
WHEREAS, Council has taken action on certain items on the agenda under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the agenda decisions approved by Council act.ion under Business this
date and not otherwise adopted by Ordinance and/or separate Resolution
as follows are hereby adopted:
a. THAT
AND IT IS SO RESOLVED.
APPROVED THIS DAY OF
AYES, NAYS, AND ABSTENTIONS.
,2001, BY A VOTE OF_
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor