HomeMy WebLinkAboutCity Council-Agenda Packets-6/5/2001
City of
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Texas
AGENDA
CITY COUNCIL MEETING
5400 BRANSFORD ROAD
June 5, 2001
5:45 P.M. - INTERVIEW LIBRARY BOARD APPLICANTS
6:45 P.M. - CALL TO ORDER
ROLL CALL
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -
Sec. 551.071
Sec. 551.071
Sec. 551.072-
Sec. 551.072-
Sec. 551.074-
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Legal - Potential Litigation - Explorer Pipeline
Legal - Potential Litigation - Rich Hendler
Property Acquisition - Fire Station
Property - Proposed Sale of Land - 5209 Colleyville
Boulevard
Personnel - City Manager Executive Search
7:30 P.M. - RESUME REGULAR MEETING
INVOCATION: Pastor Kevin Lykins, Pleasant Glade Baptist Church
PLEDGE OF ALLEGIANCE: Ross Foster, City Attorney
2. ELECTION OF MAYOR PRO TEM
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575
3. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND
ANNOUNCEM ENTS, PROCLAMATIONS, OR PRESENTATIONS
CONSENT:
4. READING AND PUBLIC HEARING - Resolution R-01-1798 Consent Items:
a. Approval of minutes of the regular City Council meeting of May 15, 2001
b. Approval of minutes of a special called City Council meeting of May 15,
2001
c. Approval of a contract award to Unifirst Corporation for Public Works
uniform services, in the amount of $17,972.40
d. Approval of setting a date for a public hearing concerning a request by
Drs. Alimadad and Alcina Jatoi to move a temporary mobile home to be
used as living quarters during reconstruction of the main dwelling at 2315
Oak Knoll Drive, Case G-01-008
e. Approval of a construction contract with Durable Specialties, Inc., for the
temporary signal at Main Street and State Highway 26 in the amount of
$71,671
f. Approval of a request by Valerie See, Grapevine-Colleyville Independent
School District, to move a portable classroom building from Colleyville
Middle School to Colleyville Elementary School at 5800 Colleyville
Boulevard, Case G-01-006
g. Approval of a $150 donation from Northeast Tarrant Tennis (NETT) to
purchase tennis equipment for City Park tennis courts
h. Approval of the vacation and abandonment of a 5' portion of the rear
easement on Lot 21, Block 12, Ross Downs Estates IV, 6804 Kennedy
Drive, requested by Jim and Judy Sherril, Case G-01-009
PUBLIC HEARINGS:
5. SECOND READING AND PUBLIC HEARING - Ordinance 0-01-1278 - A
Zoning Change requested by Thomas Pritchett from AG Agricultural to R20
Single Family Residential on 2.015 acres located on the north side of Glade
Road, east of Pool Road, Glade Road Estates, Z-01-009
6. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1279 - A Zoning
Change requested by the City of Colleyville, from CN an~ AG to CC 1 Village
Retail on approximately 3.31 acres located at 5209 Colleyvllle Boulevard, on the
east side of the street, Case Z-01-011
7. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1280 - An
amendment to the Colleyville Land Development Code regarding Divided
Entryways; Driveway Spacing; and Easement and Right-of-Way Encroachments,
Case Z-01-010
8. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1281 - Amending
Ordinance 0-01-1274 Drainage Utility Fund Budget, for the purchase of a street
sweeper in the amount of $138,000
9. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1282 -
Establishing a Library Board for the City of Colleyville; establishing the number of
board members and their terms of offices, establishing qualifications; and
providing for duties and responsibilities
10. READING AND PUBLIC HEARING - Resolution R-01-1799 - Replacing
Resolution R-99-1516 and approving the Little Bear Creek Trail Extension
Funding Assistance application submittal
11. READING AND PUBLIC HEARING - Resolution R-01-1800 - Approval of the
Cotton belt Trail Phase III Funding Assistance Application submittal
'12. READING AND PUBLIC HEARING - Resolution R-01-1801 - Consideration of
appointments to the Colleyville Crime Control and Prevention District Board of
Directors (CCCPD)
13. READING AND PUBLIC HEARING - Resolution R-01-1802 - Consideration of
appointments to the Colleyville Economic Development Corporation (CEDC)
14. READING AND PUBLIC HEARING - Resolution R-01-1803 - Consideration of
City Council Liaisons to the City of Colleyville Boards, Commissions and
Committees
REPORTS:
15. COMMUNITY CENTER ADVISORY COMMITTEE MINUTES - February 26,
2001
PARKS AND RECREATION ADVISORY BOARD MINUTES - April 2, 2001
ZONING BOARD OF ADJUSTMENT MINUTES - April 10, 2001
PLANNING AND ZONING BOARD MINUTES - May 14, 2001
16. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
ACTION/RESOLUTION:
17. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF June 5, 2001 - Reading
and Public Hearing - Resolution R-01-1804
ADJOURNMENT:
18. ADJOURNMENT
I certify the above agenda was posted on the bulletin board at City Hall on June 1,
2001, at 4:30 p.m.
o ~<L<2J-::
Cynthia Singleton, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at 577-
7575, and reasonable accommodations will be made to assist you.
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CITY COUNCIL Tm< AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # :
1
Ordinance # :
N/A
Previous Action: None
DEPT. :
CITY COUNCIL
SUBJECT:
Executive Session - In accordance with Texas
Government Code Chapter 551, Subchapter D
Sec. 551.074-
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Legal - Potential Litigation - Explorer Pipeline
Legal - Potential Litigation - Rich Hendler
Property Acquisition - Fire Station
Property Acquisition - Proposed Sale of Land - 5209 Colleyville
Boulevard
Personnel - City Manager Executive Search
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.072 -
Sec. 551.072 -
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DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
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CITY COUNCIL ~m$ AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # :
2
Ordinance # :
Previous Action: None
DEPT. :
CITY COUNCIL
SUBJECT:
Election of Mayor Pro Tem
This item is provided in accordance with the City of Colleyville Charter, Section 3.06(B),
for the purpose of electing from among the Council, a Mayor Pro Tem who shall serve
for the term of one (1) year.
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CITY MANAGER ,/ -'L_
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DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
CHARTER
of
city Of
Texas
DATED: 11/7/95
nee
members to raise the membership to four (4). These appointees shall serve until the
positions can be filled at the next regular or special City eleclion.
Section 3.06
Mayor and Mayor Pro Tern:
A. The Mayor shall preside at all meetings of the Council. shall vote only In
case ot a tie vote of the Council. and shall have veto power. The Mayor shall sign al!
contracts and conveyances made or entered into by the City. and all bonds Issued
under the provision of this Charter, and shall be the offiCial representative of the City.
The Mayor shall be recognized as the official of the City by the Court for the purpose
of serving civil process. (Amended April 7, 1984)
B. Election of Mayor Pro Tem: Immediately following the final swearing in of all
members elected in accordance with Section 4.02 of this Charter, the new Council
shall in its first regular meeting, elect from among its members a Mayor Pro Tem who
shall serve for the term of one (1) year. (Amended April 7. 1984)
C. The Mayor Pro Tem shall, in the absence of the Mayor, preside at all
meetings of the Council and shall vote on all issues before the Council. The Mayor
Pro Tem shall have no veto power, but shall perform all other duties of the Mayor
during the absence or disability of the Mayor. (Amended April 7. 1984)
D. Emergency Powers of the Mayor: In time of danger or emergency. the
Mayor may take command of the Police and govern the City by proclamation and
maintain order and enforce all laws.
Section 3.07
Powers of the Council:
All powers and authority granted to the City by the Constitution of the State of Texas
shall be vested in the Council. except as otherwise provided by law or this Charter.
The Council shall provide for the exercise thereof and for the performance of all duties
and obligations imposed upon the City by law and this Charter.
Section 3.08
Prohibitions:
A. Holding other office: Except where authorized by law. no Mayor or Council
Person shall hold any other City office or employment by the City during the term for
which he was elected to the Council. and no former Mayor or Council Person shall
hold any compensated appointive City Office or employment until one (1) year after
the expiration of the term for which he was elected.
B. Appointments and/or removals: The members of the Council shall in no way
dictate the appointment or removal of any City administrative officer or employee
whom the City Manager or any of his subordinates are empowered to appoint. unless
otherwise provided in this Charter. The Council, by at least four (4) affirmative votes,
in public session, may require the City Manager to remove any employee for cause.
C. Interference with Administration: Except for the purpose of inquiries and
investigations by the direction of the Council, unless provided otherwise in thiS
Charter, the Council or ItS members shall deal with City officers and employees who
are subject to the direction and supervision of the City Manager solely through the
City Manager, and neither the Council nor its members shall give orders to any such
officer or employee, either publicly or privately, except in a state of declared
emergency.
5
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CITY COUNCIL Tm< AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # :
3
Ordinance # :
N/A
Previous Action: None
DEPT. :
CITY COUNCIL
SUBJECT:
CORRESPONDENCE, MISCELLANEOUS
REPORTS OF MEETINGS ATTENDED BY THE
COUNCIL AND CITY OFFICIALS AND
ANNOUNCEMENTS, PROCLAMATIONS, OR
PRESENTATIONS
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CITY MANAGER rx' / J..-. I
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DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
RESOLUTION R-01-1798
A RESOLUTION APPROVING COUNCIL ACTION
UNDER CONSENT ITEMS AT THE REGULAR
COUNCIL MEETING OF June 5, 2001
WHEREAS, Council has taken action on certain items on the agenda under Consent
Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1:
THAT the agenda decisions approved by Council action under Consent
Items as follows are hereby adopted:
a.
THAT the minutes of the regular City Council meeting of May 15, 2001 are
hereby approved.
b.
THAT the minutes of the special called City Council meeting of May 15,
2001 are hereby approved.
c.
THAT the approval of a contract award to Unifirst Corporation for Public
Works uniform services in the amount of $17,972.40 is hereby approved.
d.
THAT the approval of setting a date for a public hearing concerning a
request by Drs. Alimadad and Alcina Jatoi to move a temporary mobile
home to be used as living quarters during reconstruction of the main
dwelling at 2315 Oak Knoll Drive, Case G-01-008 is hereby approved.
e.
THAT the approval of a construction contract with Durable Specialties, Inc.,
for the temporary signal at Main Street and State Highway 26 in the amount
of $71,671 is hereby approved.
It
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II
I
f. THAT the approval of a request by Valerie See, Grapevine-Colleyville
Independent School District, to move a portable classroom building from
Colleyville Middle School to Colleyville Elementary School at 5800
Boulevard, Case G-01-006 is hereby approved.
,
II
, I
, I
I
g.
THAT the approval of a $150 donation from Northeast Tarrant Tennis
(NETT) to purchase tennis equipment for City Park tennis courts.
Resolution R-01-179R
Page 2 0,
h. THAT the approval of the vacation and abandonment of a 5" portion of the!
rear easement on Lot 21, Block 12, Ross Downs Estates IV, 6804 Kennedy
Drive, requested by Jim and Judy Sherril, Case G-01-009 is hereby
approved.
AND IT IS SO RESOLVED.
Passed by a vote of ayes,
of , 2001.
nays, and
abstentions on the
day
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
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MINUTES OF THE
COLLEYVILLE CITY COUNCIL MEETING
MAY 15, 2001
The regular meeting of the Colleyville City Council was called to order by Mayor Donna
Arp on May 15, 2001, at 7:30 p.m.
ROLL CALL:
Councilpersons Jody Short, Mike Taylor, Dana Feldman, Dennis
Marlin, and Mayor Pro Tern Ginny Tigue were present. Mayor
Donna Arp, Interim City Manager Dianne McWethy, Community
Development Manager Barry LeBaron, Public Works Manager
Randy Brown, Fire Chief Mike Johnston, Economic Development
Manager Mike Soab, Community Center Manager Lin Przybyl,
Records Manager Matt Denton, Financial Analyst Collin Boothe,
Administrative Assistant Cindy Martin, City Attorney Ross Foster,
Executive Secretary Diane Rasor and City Secretary Cynthia
Singleton were also present.
The invocation was given by Sister Dorothy Eggering, Good Shepherd Catholic
Community Church, after which Ross Foster led the Pledge of Allegiance.
1. OATHS OF OFFICE
City Secretary Cynthia Singleton administered the Oaths of Office to incoming Mayor
Donna Arp and Council members Joe Hocutt, Place 1, and Brad Rice, Place 2.
2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND
ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS
Mayor Arp, Mayor Pro Tem Tigue, and Councilmembers Dana Feldman and Dennis
Marlin presented plaques to outgoing Council members Jody Short and Mike Taylor.
Mayor Arp presented a Prqclamation to Metropolitan United Way City of Colleyville
Volunteer of the Year Judy Mannen.
CITY COUNCil MINUTES
MAY 15, 2001
Mayor Arp presented a Proclamation to Garden Club President Barbara Nuss and
incoming President Marietta Kane in recognition of National Garden Week, June 3-9.
Mayor Arp presented a Proclamation to Chief John Young and Sergeant Bill Hudgins in
recognition of National Police Week, May 13-19, 2001, and Police Memorial Day, May
15, 2001. Chief Young thanked the Council for honoring the individuals that go out
there every day and protect the citizens. Sargeant Bill Hudgins invited everyone to
attend the Police Safety Fair, Saturday, May 19.
Mayor Arp presented a Proclamation to Public Works Manager Randy Brown in
recognition of National Public Works Week, May 20-26, 2001. Mr. Brown invited the
Mayor and Councilmembers to attend the Public Works Rodeo, May 25 and Kevin
Moody, Public Works Rodeo Coordinator, presented hats to the Mayor and
Councilmembers.
Mayor Arp invited outgoing councilmembers Jody Short and Mike Taylor to speak. Mr.
Short thanked the citizens for the privilege of serving. Mr. Short spoke regarding the
TIF agreements, perimeter street fees, drainage, traffic, four lane roads and highways,
roadside safety, library operating budget, salaries for employees, and new commercial
development. Mr. Short thanked the citizens for their level of involvement in the
election.
Mr. Taylor thanked the citizens for blessing the Taylor family. Mr. Taylor spoke about
the future of Colleyville and the responsibilities of the Council. He stated that he was
proud to have voted for an employee pay raise, a new city hall, and a Colleyville library.
Mr. Taylor spoke regarding the new justice center, sewer and drainage, and thanked the
city employees for their service.
CONSENT:
3. READING AND PUBLIC HEARING - Resolution R-01-1795 Consent Items:
a. Approval of minutes of the regular City Council meeting of May 1, 2001
b. Approval of minutes of a special called City Council meeting held May 8,
2001
c. Approval of setting a date for a public hearing concerning a request by G-
CISD to move a portable classroom building from Colleyville Middle
School to Colleyville Elementary School at 5800 Colleyville Boulevard,
Case G-01-006
d. Approval of a construction services contract with Kimley-Horn and
Associates, Inc., for the Colleyville 2000 Water Line Improvements in the
amount of $25,000
2
CITY COUNCIL MINUTES
MAY 15. 2001
e. Approval of a testing services contract with Trinity Engineering/Kleinfelder,
Inc., for the Colleyville 2000 Water Line Improvements in the amount of
$22,200
Mayor Arp opened the public hearing and read Resolution R-01-1795 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Councilman Marlin moved to approve Resolution R-01-1795.
Mayor Pro Tern Tigue seconded the motion.
Ayes: Councilpersons Hocutt, Rice, Feldman, Marlin, and Mayor Pro Tern Tigue
Nays: None
Mayor Arp declared the motion carried.
PUBLIC HEARINGS:
4. SECOND READING AND PUBLIC HEARING - Ordinance 0-01-1277 - A
Zoning Change requested by Matt Torbitt, Mady Development, L.P., from AG
Agricultural to PUD-R on 8.44 acres located at 3308 - 3316 Glade Road,
Strathmore Addition, Case Z-01-008
Mayor Arp opened the public hearing and read the caption of Ordinance 0-01-1277.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Mr. Matt Torbitt, 1420 W. Mockingbird Lane, Suite 500, Dallas, Texas, applicant, was
present to answer questions of the Council.
Mayor Pro Tern Tigue moved to approve Ordinance 0-01-1277.
Councilman Marlin seconded the motion.
Ayes: Councilpersons Hocutt, Rice, Feldman, Marlin, and Mayor Pro Tern Tigue
Nays: None
Mayor Arp declared the motion carried.
3
CITY COUNCIL MINUTES
MAY 15, 2001
5. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1278 - A Zoning
Change requested by Thomas Pritchett from AG Agricultural to R20 Single
Family Residential on 2.015 acres located on the north side of Glade Road, east
of Pool Road, Glade Road Estates, Z-01-009
Mayor Arp opened the public hearing and read the caption of Ordinance 0-01-1278.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Mr. Tom Pritchett, 3017 Westminster, applicant, was present to answer questions of the
Council.
STAFF REPORTS:
6. MONTHLY FINANCIAL REPORT
There was no action taken on this item.
REPORTS:
7. COLLEYVILLE HISTORICAL PRESERVATION COMMITTEE MINUTES - April
10,2001
There was no action taken on this item.
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Mr. Pat Davis, 104 Van Buren Court, presented a petition of fifty signatures, requesting
the resurfacing of John McCain Road and Westcoat Road.
ACTION/RESOLUTION:
9. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF May 1, 2001 - Reading
and Public Hearing - Resolution R-01-1796
This Resolution was not needed.
4
CITY COUNCIL MINUTES
MAY 15, 2001
ADJOURNMENT:
10. ADJOURNMENT
There being no further business before the City Council, Councilman Feldman moved to
adjourn.
Councilman Marlin seconded the motion.
Ayes: Councilpersons Hocutt, Rice, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the meeting adjourned at 8:20 p. m.
11. RECEPTION FOR OUTGOING/INCOMING COUNCILMEMBERS
APPROVED THIS DAY OF
AYES, NAYS, AND ABSTENTIONS.
, 2001, BY A VOTE OF
Minutes taken and prepared by:
Cynthia Singleton, TRMC
City Secretary
5
MINUTES OF A
SPECIAL CALLED
CITY COUNCIL MEETING
MAY 15,2001
The special called meeting of the Colleyville City Council was called to order by Mayor
Donna Arp at 7:17 p.m., on May 15, 2001.
ROLL CALL:
Councilpersons Jody Short, Mike Taylor, Dana Feldman, Dennis
Marlin and Mayor Pro Tern Ginny Tigue. Mayor Donna Arp, Interim
City Manager Dianne McWethy, and City Secretary Cynthia
Singleton were also present.
1. READING AND PUBLIC HEARING - Resolution R-01-1797 - Canvassing the
General Election held May 5, 2001, following recount held May 11, 2001.
Mayor Arp opened the public hearing and read Resolution R-01-1797 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Councilman Mike Taylor moved to approve Resolution R-01-1797.
Councilman Short seconded the motion.
Ayes: Council persons Short, Taylor, Feldman, Marlin and Mayor Pro Tern Tigue
Nays:
Mayor Arp declared the motion carried.
2. ADJOURN
There being no further business before the City Council, Councilman Feldman moved to
adjourn.
Councilman Marlin seconded the motion.
Ayes: Councilpersons Short, Taylor, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
CITY COUNCIL MINUTES
MAY 15, 2001
Mayor Arp declared the meeting adjourned at 7:20 p.m.
APPROVED THIS
AYES, NAYS,
DAY OF
AND
, 2001, BY A VOTE OF
ABSTENTIONS.
Minutes taken and prepared by:
Cynthia Singleton, TRMC
City Secretary
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CITY COUNCIL rm' AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # :
4c
Resolution # :
R-01-1798
Previous Action: None
DEPT. :
PUBLIC SERVICES
SUBJECT:
Approval of a contract award to Unifirst
Corporation for Public Works uniform services, in
the amount of $17,972.40 - by Consent
Reading and Public Hearing
On May 18, 2001, Public Works received three uniform service proposals. The Unifirst
Corporation of Fort Worth submitted the lowest bid of $17,920.40. The Unifirst
Corporation has been in business for over 61 years and they have over 140 locations
throughout the United States and Canada.
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CITY MANAGEf ~. I
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DEPARTMENT HEAD
( continued)
IAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1798
Page 2
Financial
Funds are available in the Street, Drainage Utility, Fleet Services and Utility Operations
budgets under line item accounts 6650 for the Public Works portion of the contract.
Additional "Floor Mat" service fees will be charged to the respective department
receiving the service.
Recommendation
Approval to enter into a uniform services contract with Unifirst Corporation, for an
amount not to exceed $17,972.40, for one year with the option for an extension up to
two (2) additional years.
Attachments
. Uniform Bid Tabulation
. Unifirst Corporation Uniform Contract (paper only)
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CONTRACT
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF COLLEYVILLE
s
s
s
KNOWN ALL MEN BY THESE PRESENTS:
THIS CONTRACT is made and entered into as of the -L day of June ,2001_,
[Date of City Council Meeting] by and between the City of Colleyville, a municipal corporation
of Tarrant County, Texas (hereinafter referred to as "City", which term shall be construed to
include any officer, representative, commission or board of the City having authority to
represent or act for it, in relation to any part of the subject of this Contract), and
Unifirst Core. [Name of Contractor/ Successful Bidder], with
offices located at [Address] 2900 N. Beach Fort Worth TX. 76117
hereinafter referred to as "Contractor".
RECITALS
WHEREAS, the City desires to have uniform service, and
WHEREAS, the Contractor agrees to provide uniform service for the City, and
NOW, THEREFORE, in consideration of the promises, and the mutual covenants and
agreements hereinafter set forth, the City and Contractor hereby agree as follow:
Section 1.
Scope of Services
a. The Contractor shall provide uniform service as detailed in the technical
specifications portion of this Contract, attached hereto and incorporated herein
by reference as if set forth at length in full.
b. The Contract price is set forth and incorporated in Exhibit A attached hereto.
c. The Contractor hereby agrees to all the terms and conditions contained in pages
1 through.liL..- [last page of bid request including addenda] of Exhibit A attached
hereto.
IN WITNESS WHEREOF, the parties hereto have executed this contract this~day
of June ,2001 [Date of City Council Meeting].
CONTRACTOR:
CITY OF COLLEYVILLE
BY:
[Printed Name and Title]
SIGNATURE SIGNATURE
Page No. 20 Bid Number 2001-Public Worls-03 Bidders
Initials
BY: Donna Are.
MAYOR
e"}" Of
({\J~~
CITY COUNCIL ~\ k I AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval: i !
Item # :
4d
Resolution # :
R-01-1798
Previous Action: None
DEPT. : I
COMMUNITY DEVELOPMENT
SUBJECT:
Approval of setting a date for a public hearing
concerning a request by Drs. Alimadad and Alcina
Jatoi to move a temporary mobile home to be
used as living quarters during reconstruction of
the main dwelling at 2315 Oak Knoll Drive, Case
G-O 1-008 - by Consent
Reading and Public Hearing
Drs. Alimadad and Alcina Jatoi submitted a request to move a mobile home from
outside the city to their property located at 2315 Oak Knoll Drive. The mobile home is to
be used during the reconstruction of the main dwelling. The reconstruction is due to a
significant mold (fungus) growth on the walls that is causing the Jatois significant health
problems. They reside on an 8.84 acres parcel and the location of the mobile home will
not be visible from the road. It will be placed behind the existing garages and be
removed upon completion of the reconstruction or 2 years which ever occurs first. The
Code of Ordinances specifies that the City Council must first set the date for holding a
public hearing prior to considering any request to relocate a modular building within the
city. Approval of Resolution R-01-1798 will set the date of June 19, 2001, as the public
hearing date to consider this request.
Recommendation
Approval
(continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1798
Page 2
Attachments
. Location Map
. Letter from Dr. Alimadad Jatoi
. Attachment to Dr. Jatoi's letter - Attorney's letter to the Tarrant County Appraisal
Review Board
. Application from Drs. Alimadad and Alcina Jatoi
. Exhibit "A" - Pictures of possible mobile homes
. Exhibit "B" - Site Plan
. Exhibit "C" - Pictures of existing home and garages
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LOCATION MAP
CASE # G-01-008 - 2315 Oak Knoll Drive
Alimluiluf Jatoi, MD., F.RC.S. (E08.)
2315 Oak Knoll Drive
Colleyville, TX 76034-4478
OSI"-'1/o'
The City of Colleyville
Colleyville, TX 76034
RE: Jatoi Residence at 2315 Oak Knoll Drive, Colleyville Texas
Dear SirfYr1s:
In early 1996 we noticed the existence of raccoons in our attic. The roof at that time was
composed of cedar shakes. The raccoons caused extensive damage in our attic with destruction
of the electrical and telephone wiring and boring numerous holes.
The staff of the animal control unit at the city of Colleyville were contacted. They were kind
enough to leave some traps. After capturing one raccoon and their further repeated attempts had
failed, they suggested that we contact David Fincannon, of the fino of A-All Pest Termite
Extenninator, inc. We contacted David Fincannon. He used electronic devices to get rid of the
raccoons and prevent their further entry into the attic.
However, the damage had already been done by the raccoons. Due to the multiple holes in the
roof and attic, there was water seepage into the walls and insulation during the rains and snow.
This led to infestation with a very significant mold (fungus) growth on the walls causing a health
hazard to us and particularly to my wife which has let to her respiratory problems. We want to
stay close to the house while it is being repaired.
We are requesting the permit for a modular home for a maximum period of two (2) years.
Enclosed is our attorney's letter to the Tarrant County Appraisal Review Board, which is self-
explanatory. Your assistance and co-operation in this matter will be most appreciated.
Very truly yours.
Cl,~,~~
Alimadad Jatoi, MD., F.R.C.S.
...
L\\v 011J'1CE OF
ROBERT N. GRISHAM, II
0N1l TUIlTlZ CUR VILLAGE
JI7I o.u LAWN AVE.. flPTH FLOOIl
D.w.u. TIllW '7S219
ROUIlT N. GllISHAN.1I
TEL (Z14) 917-G098
fAX (214) 917-4091
DlUCT DIAL: (2:14) 525-3936
May 22, 2001
Tarrant Appraisal Review Board
P.O. Box 185519
Fort Worth, Texas 76181-0519
Re: ]atoi residence
2315 Oak Knoll
Colleyville, Texas 76034
To Whom it May Concern:
Please note that my office represents Dr. Alimadad ]atoi in a claim for damages resulting
from numerous water leaks at his home. As a result of the leaks, significant mold growth has
occurred which has resulted in extensive damage to the home as well as rendering the home
untenable. The Jatois are in the process of seeking alternative living arrangements so that mold
remediation may take place and repairs made to their home.
Should you have any questions, please do not hesitate to contact me .
RNG/kk
TO THE CITY SECRETARY, CITY OF COLLEYVILlE, TX:
APPUCAnON FOR PERMIT
TO MOVE A BUILDING OR STRUCTURE INTO THE CITY
1.
NAME:J)~. A \;vv\Il.n/.w:J D..,,-Ulc.ir"\a ...To. ~I
ADDRESS: ~~ I ~ "~y','v" rEJlliI'~'II'(/~ ~ 7to3l
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PHONENO.: <617 - ~7-[J 7f?~
2.
Whether the building or structure is:
(a) To be moved into the corporate limits of Colleyville from outside its corporate
limits, or
(b) To be moved from one location within the corporate limits of Colleyville.to
another location within its corporate limits.
~~,~: ~~.~.~:j~~2~~~7~~~p~::q..
3. De8a iption and siZB of the house, building or structl68 to be moved (together with
a picture thereof):
l:~( tU' 4'~: ~~L ~;::" :.~.....".
4. Legal desaiption of the lot and the local address upon which the house, building
or structure is to be moved or relocated on if a permit is grBlted by the City Council:
5. A drawing or plot pl8l showing the dimensions of the lot or tract of land upon which
the house, building or structure is to be moved or relocated, and the location of
existing buildings or structures upon the lot, if any, together with the location of
existing buildings or structures upon adjoining lots. .&}.c' bl.t B
'}k 1 o1ff1
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APPUCATION FOR PERMIT
CITY OF COLLEYVlLLE, TEXAS
Page 2
NOTE: My of the 8bov8 information may be fumished by exhibits attad1ed hereto,
and marked exhibit -A-, -B-, -c-, etc.
I am eith.. the owner or authorized to pay the required fee ($15.00) and make this
application on behalf of the owner of the property sought to be moved.
lhe payment r:I the required fee end the filing cI this application far pennlt are to comply
with the provisions r:I See. 18-33. MtNing d buikfngs. d Qly Code, CIy d CoIIeyvi1Je, 7X.
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Signed: . . ,.
(Applic8nt)
Date of Filing:
JhIIIrImove
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CITY COUNCIL tms AGENDA BRIEFING
For mta. : 06/05/01 CMO Approval:
Item # :
4e
Resolution # :
R-01-1798
Previous Action: None
DEPT. :
ENGINEERING
SUBJECT:
Approval of a construction contract with Durable
Specialties, Inc., for the temporary signal at Main
Street and State Highway 26 in the amount of
$71,671 - by Consent
Reading and Public Hearing
On April 3, 2001, the City Council approved Ordinance 0-01-1274 that amended the
FY2001 General Fund appropriations by $71,671 for the construction of a temporary
signal at Main Street and SH26. The City agrees to pay for the installation cost for the
temporary signal per the City-Developer Agreement with the Village at Colleyville.
Construction bids were received on May 24, 2001. Two bids were received with
Durable Specialties, Inc., submitting the low bid of $58,700 with $12,971 for
contingencies.
( continued)
1i~m~
t5'7Ji!::f rz;C ,
DEPARTMENT HEAD
REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1798
Page 2
Financial Impact
Funding is available through the FY2001 General Fund appropriations (see Ordinance
0-01-1274).
Recommendation
Approval of a construction contract with Durable Specialties, Inc., in the amount of
$58,700 for the base bid and $12,971 for contingencies, for a total amount of $71,671.
Attachments
· Bid Tab (paper copy only)
· Ordinance 0-01-1274
Bid Tab for the Temporary Signal Improvements for Main Street and Hwy 26
Contractor Bid Base Bid
Bond
1 Durable Specialties Yes $ 58,700.00
2 Sharrock Electric Yes $ 81,601.98
3
4
5
6
ORDINANCE 0-01-1274
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, RELATING TO ASCAL
YEAR 2001 BUDGET BY AMENDING SECTION 2 OF ORDINANCE 0-00-1236;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, there was an excess of revenues over expenditures in Fiscal Year 2000
and there were various items not funded in the approved Fiscal Year 2001
budget, the 2000 addition to fund balance could be used to fund the
Capital Project to construct a temporary traffic signal at Main Street and
SH26, in the amount of $71,671; and
WHEREAS, the appropriation was not included in the Fiscal Year 2001 Budget
approved by the City Council.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT all of the above premises are found to be true and correct and are
hereby incorporated into the body of this Ordinance as if copied in their
entirety therein.
Sec. 2.
THAT appropriations in the annual budget for Fiscal Year 2001, as adopted
by Ordinance 0-00-1238 are amended to read as follows:
General Fund
Utility Fund (Water & Wastewater)
Debt Service Fund
Drainage Utility Fund
$11,592,461
$ 7,791,611
$ 2,253,811
$ 394,639
Sec. 3.
THAT the City Manager is hereby authorized to make the appropriate
change to the budget to reflect the changes noted above.
THAT the effective date of this Ordinance shall be immediate upon its
passage.
Sec. 4.
Ordinance 0-01-1274
Page 2
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the c(()~ day of
nz JUt...c..{. , 2001.
The second reading and pLblic hearing being conducted on the ~ -u!- day of
/:J /\h~. ~ , 2001.
r ---'L-
Cynthia Singleton, TRMC
City Secretary
k:JO:;E
Mayor
A~~.~~
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
/?\j~~-.,
I" ' ....,
CITY COUNCIL~' ~; AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval: I !
I
Item#: I
4f
Resolution # :
R-01-1798
Previous Action: 05/15/01
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
Approval of a request by Valerie See, Grapevine-
Colleyville Independent School District, to move a
portable classroom building from Colleyville
Middle School to Colleyville Elementary School at
5800 Colleyville Boulevard, Case G-01-006 - by
Consent
Reading and Public Hearing
Valerie J. See, Grapevine-Colleyville Independent School District (GCISD) Operational
Services, has submitted a request to relocate one modular classroom from the
Colleyville Middle School campus to the Colleyville Elementary School campus. Ms.
See told staff that the enrollment at Colleyville Elementary School is at a level that
necessitates using the portable classroom. The Code of Ordinances specifies that the
City Council must first set the date for holding a public hearing prior to considering any
request to relocate a modular building within the city. The City Council set the date of
June 5, 2001, as the public hearing date to consider this request at their last meeting.
Notice of the public hearing was sent to the surrounding property owners within 300' of
the parcel where the portable classroom will be located. No correspondence has been
received in response to the notification.
(continued)
FINANCIAL REVIEW (IF NECESSARY)
Recommendation
Agenda Briefing
Resolution R-O 1-1798
Page 2
Approval with a two year time limit, for the new building, to expire at the end of the
school year May 2003
Attachments
. Application from Valerie J. See, GCISD Operational Services
. Exhibit "A" - Site Plan - Colleyville Elementary School
. Location Map & Area of Notification
. List of Property Owners Within 300'
.
TO THE crrv SECRETARY, crrv OF COLLEYVlLLE, TX:
APPLICATION FOR PERlin'
TO IIOVE A BULDlNG OR STRUCTURE INTO THE crrv
1. NAME:
G,.pevile-COlleyvlle Independent School DI8tJ1ct
ADDRESS: 30511,. E. Woods. Grapevine, Texas 76051
PHONE NO: 817-251-5610 (Valerie See - Operational Servicea)
2. Wlwther the buldlng or A'uabn 18:
(8) To be moved Into the corporate IinJts of Colleyvllle from outside Its corpo..... limits , or
(b) To be moved from one location wllhln the corpo.....1in1lB of Colleyvllle to another location
within Its corporate lints.
Anawer:
B
ComIng from ColleyvHIe Middle School - 1100 Bogart Street
3. DMcrlplton and .. of the houM, buldlng or etn..IcIuN to 1>> mowc:I (logdwr with . pIature
thenoI):
One portable building 24 ft. by 60 ft.
4. 1.egIII.~ IptIu.I of the lot and the I0OIII ..... upon which the ...., buIdIng or 8IructIn Ie to
be moved or relocat8d on If. permit Ie granted by the City Councl:
ColleyvlHe Elementary School 5BOO CoIleyVIUe Boulevard
Looney, Nancy B lurwy A 837 TR 1K
5. A drawing or plat plan .howIng the dlmenelona of the lot or tract of land upon whIoh the houee.
buldlng or 8Ir'ucbn Ie to be moved or reIocatM, .... the Ioc8tion of the exJdng bulldlnge or
atrucbna upon the lot, If any, together with the Ioo8tIon of uIatIng buIIcInga or etructure. upon
"lnIng Iota.
See AIIched Site Plan - exhibit "A"
NOTE: My of.... above Information may be furnished by exhlbllB IIIIIIched hentto, 8nd marked
exhibit I A". "B". "e'. etc.
I am either the owner or authorized to play the required for $15.00) and make this application on behalf of
the owner of.... property sought to be moved.
Date of Allng:
4J:1Q~1
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LOCATION MAP & AREA OF NOTIFICATION
REQUEST TO MOVE A PORTABLE CLASSROOM
CASE # G-G1-GOe - GCtSD - COLLEYVILLE ELEMENTARY SCHOOL
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CL.\J..f"VJLU' nr
City of Colleyville
Grapevine ISO
3051 W. Highway 26
Grapevine, TX 76051
Bluebonnet Hills Memorial PK
Attn: Debbie Leemunch
P.O. Box 11250
New Orleans, LA 70181
Guest Monticello Ptnrs Ltd.
1111 S. Main Street 1200
Grapevine, TX 76051
Burton Family Partnership
2000 Renfro Drive
Colleyville, TX 76034
Pro Co Paint & Body Inc.
P.O. Box 206
Colleyville, TX 76034
Steven & Gretchen Umlor
5801 Hidden Oaks Drive
Colleyville, TX 76034
Kurt & Laura Eichelman
57-9 Hidden Oaks Drive
Colleyville, TX 76034
Case G-01-006
According to the last published Tax Records dated 09-01-00, individuals who own property that
is within the 300' of the proposed request. I certify th.t the parti.. II.ted above have been
notified of the propoud request to move portable bulldlnga Intolwlthln the City ..
required by City Code. (Notices dated: May 16, 2001) ~
Jan Levy
. Planning & Zoning ssistant
cc~(S
CITY COUNCIL v,~ I AGENDA BRIEFING
6/05/01 CMO Approval: I
For mtg. : I
Item # :
4g
Resolution # :
R-01-1798
Previous Action: None
DEPT. :
PARKS AND RECREATION
SUBJECT:
Approval of a $150 donation from Northeast
Tarrant Tennis (NETT) to purchase tennis
equipment for City Park tennis courts
Reading and Public Hearing
On May 14, 2001, the Parks and Recreation Advisory Board voted unanimously to
accept a donation of $150 for the City Park tennis courts.
Recommendation
Approval
Attachments
· Parks and Recreation Donation Policy (paper only)
· Parks and Recreation Donation Form (paper only)
-JI~ ~~
y ~i~!;t0
D PA~~NT HEAD
Exhibit "A"
City of Colleyville
Parks and Recreation Department
Donation Policy
Statement of Purpose
The purpose of this policy is to provide a consistent basis for the consideration
and acceptance of donations of equipment, structures, and/or cash to the city's
park system.
Definitions
1. A donor is a person or an entity that provides a gift, grant or contribution
directed to a specific fund, project or event. Donations may include, but are
not limited to, money, recreational and capital equipment, landscaping,
structures, fencing and art.
2. Facility is all City of Colleyville parks, buildings and amenities.
3. Donation Fund is a special fund established for the purpose of cash
contributions for the City of Colleyville park system.
Procedures
1. Any person or organization considering making a donation to the City of
Colleyville park system should submit a proposal, in writing, to the Parks and
Recreation Manager or his/her designee. (See attached Donation Form.)
2. The proposal should include a complete description of the donation, and to
the extent applicable, pictures and/or detailed drawings, preferred location of
the donation and any necessary installation and/or construction details, value
of donation and any stipulations concerning the donation.
3. The following guidelines will be used in consideration of the donor's request:
A. The responsibility for all costs related to the design, construction,
purchase and installation.
B. The design of all donated items for public park use, exposure to
vandalism, and wear due to exposure to extreme weather elements.
C. Any necessary replacement or repair costs to the item will be the
responsibility of the donor.
4. The Parks and Recreation Manager or his/her designee will review the
proposal and make any comments and recommendations deemed necessary.
5. The donor must submit a request, in writing, to include the descriptIon, size,
wording and proposed location of any plaque to be placed on the donated
item. The following guidelines will be used for the plaque request:
A The donor will be responsible for all costs related to the design.
construction, purchase and installation.
B. All plaques shall be made of bronze, or similar approved materials, to
reduce vandalism and wear due to exposure to extreme weather
elements.
C. The plaque will be flush mounted at ground or surface level or as
determined appropriate by the Parks and Recreation Manager or his/her
designee.
D. For the purpose of this policy, no plaques that serve the purpose of
advertising will be allowed. In cases where contributions have been in
support of the park system, consideration will be given for approving the
acknowledgment of the donor(s).
6. The Parks and Recreation Manager or his/her designee will forward all
donation proposals along with comments and recommendations to the Parks
and Recreation Donation Committee, which shall consist of the President, or
their designee, of the city cosponsored youth sports associations and two (2)
Parks and Recreation Advisory Board members.
7. The Parks and Recreation Donation Committee will review the proposed
donation and make a recommendation to the Parks and Recreation Advisory
Board. The Parks and Recreation Advisory Board will submit a
recommendation to the City Council for final approval.
8. The City of Colleyville reserves the right to accept or reject any item
submitted for approval.
9. The potential donor reserves the right to withdraw the proposed item at any
time during the approval process.
10. All item(s) will be considered for acceptance on an item by item basis.
11. All accepted donations to the City's park system will become the property of
the City of Colleyville and will be used at the discretion of the city.
2
12. The City of Colleyville reserves the right to modify or remove a donated item
as determined necessary by the Parks and Recreation Manager or his/her
designee for accessibility, safety and/or ease of maintenance should anyone
or combination of the following occur:
A The donated item becomes a hazard to the general public as may be
determined by the City.
B. Another use more beneficial to the general public occurs. This may
include park improvements or future development, relocation or park
equipmenUamenities or other use of the property deemed of higher
benefit to the general public.
C. The City, at its sole discretion, reserves the right to make use of the area
should it be necessary for the installation of any public utilities or other
pUblic improvements, the relocation of which shall be the responsibility of
the City, subject to notification by City of donor(s)
13. All donations, on loan, to the City's park system will remain the property of
the donor.
14. A permanent location may be designated in each park site where donations
will be recognized with the item donated, the name of the donor and the
date.
15. Cash donations will be deposited into a Donation Fund. The Parks and
Recreation Donation Committee and the Parks and Recreation Advisory
Board will make recommendations to the City Council for the expenditure of
these funds.
Amended 01/22/99
3
Apr 23 01 02:30p
Rpr 18 01 09:19.
Jim & Janine Liakos
Colle~uille Parks L Rec
817-488-4202
817-577-1986
Parks and Recreation
Donation Form
Proposed Donation
Oonor(s)
"l'ih"'S Qtl,;pnHUL.-t
~r r(2l1nl6 Cc krf.s a.t
fJlI~ W'C27H /.LP TO
"'ISc ~ lJ"u.r cho,ce O/"l..;
JIr'j 4.1 +hi ccurf$ e
Proposed Donation Desc:rij)tion
(1IIc1ude a ~e clesCripllon... if ~o pIdures Gl' delailed dmwlgs. AbcI'I alldlllorgj pages It nec~.)
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Estimated Value
PTC(errea L.ocatlon
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CITY COUNCIL ~\ k / AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # :
4h
Resolution # :
R-01-1798
Previous Action: None
DEPT. : I
COMMUNITY DEVELOPMENT
SUBJECT:
Approval of the vacation and abandonment of a 5'
portion of the rear easement on Lot 21, Block 12,
Ross Downs Estates IV, 6804 Kennedy Drive,
requested by Jim & Judy Sherril, Case G-01-009-
by Consent
Reading and Public Hearing
The applicant has requested the vacation and abandonment of a 5' portion of the 15'
wide drainage and utility easement on Lot 21, Block 12, Ross Downs Estates IV, in
order to construct a swimming pool. The city has received releases from all franchise
utility companies and the city's Engineering Department.
Recommendation
Approval
Attachments
· Application (7 pages)
xt~m
FINANCIAL REVIEW (IF NECESSARY)
G - C' /: CHJ'!
APPLICATION FOR THE VACATION/ABANDONMENT OF A PUBLIC
DRAINAGE & UTlLITY EASEMENT IN LOT 4L BLOCK~, OF
'Ros" () tJ VII N c:; ..:JX.., AN ADDITION TO THE CITY OF COLLEYVlLlE,
TARRANT COUNTY, TEXAS
Date: 5/ OL'11 D I
TO THE CITY OF COLLEYVILLE:
The undersigned hereby makes application for the vacation and abandonment of that
portion of the public drainage and utility easement situated in the above named addition,
and pIItia.d8rty described in Exhibit -A-~, attached. In support of this application,
the undersigned represent, warrant and submit the following:
1.
Attached as Exhibit -A- is 8 survey plat showing the property rights to be
8bandoned .-.d any easements or public facilities contained in the area for
which abandonment is requested.
2.
/'lor N~~JJ4A
bound description of that portion of
proposed for abandonment.
Attached as Exhibit '8- i8 the consent of public utilities to such vacation.
3.
The following questions should be answered completely.
1. Why does the property owner wish to vacate this easement?
1=0..... d.eclC.t'hj
2. How is this easement currently being used?
tJ D u:tili-+ies o...re.., ll'"\ th.\.5 c.u..v-.,...e..nt Q..r'C:..A.,..
3. How does the property owner propose to use the area of this easement, if
vacated?
"De.C+'\ i nj o....n 0... pool.
Property Owner: Name - .;1, M. ~.J l.:l~ 5he.rrd I
.' Address - lP~o.... nenne.el.y 1/,-:
Phone#- ~n-41Il- oBDg
~~Dat~i~ 61~
THE STATE OF TEXAS
COUNTY OF TARRANT
ACKNOWLEDGMENT
\ BEFORE ME, the undersigned authority, on this day personally appeared.
~U~ ~+I-~C2p'L L known to me to be the person(s) whose name(s)
subscribed to the foregoing instrument, and acknowledged to me that helsh8llhey
executed the same for the purposes and consideration therein expressed.
; f r.I day of
rY\ GIVEN under my hand and seal of office on this the
A~' . A.D. ..~.
"-,,....
DOROTHY L. POSEY
NOTARY PUBUC
STATE OF TEXAs
Com. Exp. 1.2'()5
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85/29/2881 B9:e, e17:'1~133
OSP eli. JRVJ~. TX.
'J1oE "" FAMILY
EXtfIBIT NO."
l!l02
p~ eol
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1M IIfldnlgned puDIio uIlICy comperu., '*"8 or ~ to UN. under ... IIIrma and pt'OviaioM of O~
,"'**"" frlnahlM WIth .... City Of COIIOYVbll, io ...,.by oonNftl tll 1M WleftIIIllI\INftt end )oint u.. d U.
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81Dcik(1) '"1.. of ftle C.,., ~."U"'.~ MclItlan ID the CitV of ~.. T.rratlt Oounty.
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sn..tnlma: l.NtoIeeo... Drt.
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Verizon TelephOne ComplIny
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By:
(P... Pnnl)
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Signatur.: _..
City of CoIItVV1t1e
By:
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(PIHH Print)
Sig"U":
CV-4JO (()4.01/
~1 ee:48 ~T&T JRJADs:lN[) -+ B174B1JBBB
85/29/2881 e9:~S 817~515133 THE RAJ ~AMILv
exHIBIT NO. J
t-D. se9 001
~AGE 84
Tl'It underIiv- putlllC utillr1 mMPIniel. u~ or .n1illM. to UN. under me _rm. at'ld pl'OV~lOn. Of our
IW8pedIW nnchite wiItl the CitY of COIIeyvillt. do ",,,by COI'Hftt 10 the encroecr'lmenl _nd joint ute of tne
cteKriOeCl pottlon of Iud'! CIr8ln.p ..,a I Of ullty ....l'Nftt or .~r.w1lY requested in !hi. Ap~ilClltiOn tor
~ ana jOtm ~.. fJf . public CS",II'I.'. _ utility ....",ent or nul\t-o'-w'V Lat(s) .
~I of ~ Mdt_ ~ tM City of CcIIeyvllle. l.,..nl Collnt\' ,
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SouthWIstem Bell Tele.,tlone Co~ny
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Trtt.:
Title:
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city of COIle'f'liIl'
By:
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Title:
(PteMe Print)
$lgneture:
CV"30 irJ4.D'J
J EXHIBIT NO.1\
igned PU~utIllty ml*'leS. using or '"titled to use. under the terml and proviSions of our
fnlnchiM the C of CoIIeyVlIIe, do hereby consent tD tne encroad'lment and JOInt use oi the
portion of. dreln. and , or utility euement or ri;ht-of-way requested In this AJlP.llcatlon for
ment and jO use of a ""'Rile dragtag8 and utility easement or right.of.wav l.ot(B} & '
BIoCk( _ 1/1 of the ~..,"S. A~'5 I II Addition to the City of Cotleyvi\le, Tarrent County,
Tax '
street nama: ~/I/V-?.eJ t ~ I"
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TXU ElectriC & Gas Company
13 29/213
139:136
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(Pitt... Print)
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PACE 84
Southwestern Bell Telephone Company
By:
(Please Print)
Title:
(Pi.... "Mt)
Signature:
Trl-County electric Company
By:
(Please PrInt)
TttIe:
(Please Print)
Signature:
City of Colleyvllle
By: Ch-'t.c.L mtJ,.,.."",J
(Pie... Print)
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CV"'30 (04-01J
rc@m~
CITY COUNCIL ~. 7<,:. I AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # :
5
Ordinance # :
0-01-1278
Previous Action: 05/15/01
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
A Zoning Change requested by Thomas Pritchett
from AG Agricultural to R20 Single Family
Residential on 2.015 acres located on the north
side of Glade Road, east of Pool Road. Z-01-009
- Glade Road Estates
Second Reading and Public Hearing
Update
At the first reading, there were questions concerning the location of the proposed street
for this development in relation to traffic queueing at the Pool Road intersection. The
Engineering Department has reviewed the location and determined that traffic backing
up from the Pool Road intersection will not block this proposed street. The street is
located approximately 500 feet from the intersection, which would allow stacking room
for about 27 vehicles.
(continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1278
Page 2
First Reading and Public Hearing
Backoround
Thomas Pritchett has applied for a zoning district change on a 2.015-acre parcel of land
located on the north side of Glade Road, approximately 250 feet east of Pool Road.
The property is presently owned by Steven G. Ross. The applicant proposes a zoning
change from AG Agricultural to R20 Single Family Residential to allow for the
development of single-family residential lots.
The property is a small part of a larger proposed development that would incorporate a
3.5-acre parcel immediately east of this site, which is also zoned R20. The preliminary
layout of the overall development includes six lots on a short cul-de-sac. The attached
zoning exhibit shows this preliminary layout. The preliminary layout is not considered a
preliminary plat.
The following is an analysis of the possible impacts associated with this rezoning
request.
1. Master Plan. The rezoning request is consistent with the Colleyville Master Plan,
adopted in 1998, which shows this area as a future single family residential area.
2. Surrounding Properties. The property located across Glade Road is zoned R20
and is developed with single-family residences (Brook Meadows Addition). The
property to the north is zoned R20 and is developed with single-family residences
(Ashmore Addition). Property to the west is zoned AG and R20 and is not presently
developed. Property to the east is zoned R20 and consists of a single family
residence on an acreage tract.
3. Infrastructure. The utilities in the area will accommodate the proposed
development. The developer will install all water, sewer, paving and drainage
improvements to the property as part of the development.
4. Deve/opment Trends. Little new development is occurring in the immediate area
as most of the lots and parcels contain established single family residences.
5. Trai/ System Plan. Sidewalks along Glade Road must conform to the provisions of
the Colle wille Pathways Plan for hike and bike trails. The Pathways Plan requires a
10-foot wide trail along Glade Road. The developer is required to construct the trail
as part of the public improvements for this property.
Agenda Briefing
Ordinance 0-01-1278
Page 3
Staff sent notices of the zoning change to 13 property owners within 200 feet of the
property under consideration. Staff has not received any correspondence regarding this
request.
The zoning exhibit has been reviewed by the Development Review Committee and
meets all of the requirements for a zoning exhibit. The proposed zoning change is
consistent with the Land Use Plan, which designates this area as a future single family
area.
The Planning and Zoning Commission considered this rezoning request at its April 23,
2001, meeting and recommended approval by a unanimous vote.
Recommendation
Approval
Attachments
· Zoning Exhibit
· List of Property Owners Notified
· Planning and Zoning Commission Minutes
· Proposed Ordinance 0-01-1278
~- ..;:-'j
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List of Property Owners Notified
John & Stephanie Anderson
3310 Clearfield Drive
Grapevine, TX 76051
Mohhammed & Nasrin Taj
1926 Waterford Drive
Grapevine, TX 76051
Deaynni & Dan Hartley
P.O. Box 1013
Colleyville, TX 76034
Ambiance Custom Homes, Inc.
P.O. Box 1013
Colleyville. TX 76034
Ashmore #4 Limited Prtnshp
8222 Douglas Ave., Ste. no
Dallas, TX 75225
Mars Partners Ltd.
2000 W. Marshall Drive
Grand Prairie, TX 75051
Sam McClendon
RR 2, Box 3910
Hubbard, TX 76648
Samuel Sandoval
2700 Meadowview Drive
Colleyville, TX 76034
Paul & Shirley Heath
2704 Meadowview Drive
Colleyville, TX 76034
Gwendell Thompson-Bell
2708 Meadowview Drive
Colleyville. TX 76034
Cliff & Barbara Holliday
2712 Meadowview Drive
Colleyville. TX 76034
Byron & Lisa Montgomery
2800 Meadowview Drive
Colleyville, TX 76034
Robert & Barbara Messer
2804 Meadowview Drive
Colleyville, TX 76034
Case Z-01-009
According to the last published Tax Records dated 09-01-00, individuals who own property that
is within the 200' of the proposed special use permitland-or/zoning change request are listed
above. I certify that the parties listed above have been notified of the proposed special
use permitland~r/zoning change request as required by Section 211 the L.ocal
Government Code. (Notices dated: April 12. 2001) ~
Jan Levy ~..
Planning & Zoning Assistant
Planning & Zoning Commission Minutes
April 23, 2001
PUBLIC HEARING - Zoning Change requested by Thomas Pritchett, from
AG Agricultural to R20 Single Family Residential on 2.015 acres located
on the north side of Glade Road, 250' east of Pool Road. Z-01-009-
Glade Road Estates
Clayton Husband presented the case to the Commission and reviewed the staff briefing.
Commissioner Hill asked questions about the zoning exhibit. It was clarified by staff
that the exhibit is conceptual in nature, however with the limited amount of land for the
entire subdivision including the land to the east, six lots would be the maximum for the
R20 district.
Chairman Hart opened the public hearing. No one was present to speak and Chairman
Hart closed the public hearing.
Commissioner Gasper moved to recommend approval of the zoning change.
Commissioner Hill seconded the motion. The vote being:
Ayes: Gasper, Edwards, Hocutt, Hollis, Hill, Hart
Noes: None
ORDINANCE 0-01-1278
AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE
CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING
MAP AND CHANGING THE ZONING OF A 2.015 ACRE TRACT OF LAND
OUT OF THE C.C. DOSS SURVEY, ABSTRACT 439, FROM THE AG
AGRICULTURAL DISTRICT TO THE R20 SINGLE FAMILY RESIDENTIAL
DISTRICT; PROVIDING FOR A PENALTY FOR VIOLATIONS AND
AUTHORIZING PUBLICATION:
WHEREAS, an application for a zoning district change was filed by Thomas
Pritchett on March 26, 2001, under Case Number Z-01-009; and
WHEREAS, the City of Colleyville has complied with the notification
requirements of the Texas Local Government Code and the
Colleyville Land Development Code; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
made a recommendation on the proposed zoning amendment; and
WHEREAS, the City Council has determined that the proposed zoning
amendment is in the best interests of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
THAT the Master Plan, the Land Development Code of the City of
Colleyville, Texas, and the Official Zoning Map are hereby amended
insofar as they relate to certain land located in Colleyville, Texas, as
shown on the Zoning Map attached as Exhibit A, and described by
metes and bounds, as shown on attached Exhibit B, by changing the
zoning of said property from the AG Agricultural district to the R20
Single Family Residential district.
THAT, any person, firm or corporation violating any of the provisions
of this ordinance as read together with the Land Development Code
of the City of Colleyville shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
THAT, the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternate method of publication provided by law.
Ordinance 0-01-1278
Page 2 of 2
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
Exhibit A - Zoning Map
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Exhibit B - Metes and Bounds Description
~ "Aft
Beinq out of ~~e C.C. Coss Survey Abstract No. 439, Tarrant County, Texas, and
describes by metes and bounds as follows:
BEGINNING at a peint in the centerline of County Road, Project No. 3036,
(currently known a8 Glade Road) 272.6 feet Eas': of ehe Southwest corner of t;.~e
C.C. Doss Survey, said corner beinq the intersection of the centerline 0:
County Road P:'oject No. 3036 (currently known as Pool Road) i
THENCE North 00 deqrees 58 minutes West at 25.0 feet an iron rod se~ in fence
line L~ all 438.92 feet to an iron rod found for corner;
THENCE East at 100.0 feet an iron rod found in fence line in all 200.0 feet to
a wood f. ence pos t for corner i
~CE South 00 deqrees 58 minutes East at 415.0 feet an iron rod set in fence
:ine in all 438.92 feet to a ~oint in the centerline of said County Road
?=ojec~ No. 3036;
TH~~CE West 200.0 feet along ~~e said center line to ehe Point of Beginning
and Containing 87771.5 square feet or 2.015 acres of land.
NOTE: The Company does not represent that the above acreaqe or square footage
calculations are correct.
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CITY COUNCIL V, k I AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # :
6
Ordinance # :
0-01-1279
Previous Action: None
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
A Zoning Change requested by the City of
Colleyville, from CN and AG to CC1 Village Retail
on approximately 3.31 acres located at 5209
Colleyville Boulevard, Case Z-01-011
First Reading and Public Hearing
Backoround
The City of Colleyville is'the owner of a 3.31-acre parcel of land located at 5209
Colleyville Boulevard. The property is located on the east side of the street, just south
of Professional Court. The property was once a possible location for the new Justice
Center, and the property is being marketed for sale.
The property is currently zoned CN Neighborhood Commercial and AG Agricultural.
The proposed zoning change to CC 1 Village Retail will help in making the property
more attractive to buyers since the buyer would not have to request a zoning change.
The proposed CC1 district is consistent with zoning patterns in the area, and is
consistent with the Colleyville Master Plan, which shows this area as a future retail area.
( continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1279
Page 2
The CC1 Village Retail district provides for a wide selection of retail uses. The uses
allowed in the CC1 district that tend to have potential negative attributes, such as
convenience stores, car washes and service stations, require the additional approval of
a Special Use Permit. The CC1 district also allows office uses, thereby eliminating the
need for subsequent rezoning for an office use.
Since the subject property is about 700 feet deep, the ultimate development of the
property could either consist of a cul-de-sac street that serves multiple lots or consist of
a street that provides access to the tract of land to the east. It is also possible to include
a street connection to Professional Court to the north. When the property is purchased
and development plans are submitted, this issue will be explored more fully.
The following is an analysis of the possible impacts associated with this rezoning
req uest.
1. Master Plan. The rezoning request is consistent with the Colleyville Master
Plan, adopted in 1998, which shows this area as a future retail area.
2. Surrounding Properties. The property to the north is zoned CPO Professional
Office and is partially developed. Property to the east is zoned CC2 and is
undeveloped. Property to the south is zoned CC1 and R20, as a portion of this
property abuts a residential area on Oak Timbers Court. Property across
Colleyville Boulevard is zoned CC1.
3. Infrastructure. The utilities in the area will accommodate the proposed
development. The developer would install all water, sewer, paving and drainage
improvements to the property as part of the development.
4. Development Trends. The area is experiencing significant development. The
Village at Colleyville project, located across the street from this site, is under
construction. The Village is a 24-acre mixed-use project. The Colleyville Town
Center project, located just north and east of the site and comprising 54 acres, is
about to begin construction on streets and utilities.
5. Trail System Plan. The Colleyville Pathways Plan does not affect this property.
Sidewalks are required to be built along Colleyville Boulevard when the property
develops.
Staff sent notices of the zoning change to 14 property owners within 200 feet of the
property under consideration. Staff has not received any correspondence regarding this
req uest.
Agenda Briefing
Ordinance 0-01-1279
Page 3
The Planning and Zoning Commission considered this rezoning request at its May 14,
2001, meeting and recommended approval by a unanimous vote.
Recommendation
Approval
Attachments
· Location Map
· List of Property Owners Notified
· Planning and Zoning Commission Minutes
· Proposed Ordinance 0-01-1279
Zoning Exhibit
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List of Property Owners Notified
Barnard Partners XII Ltd.
210 W. 6th S1., Ste 302
Fort Worth, TX 76102
Louis C. Miller
7800 B Tillman Hill Court
Colleyville, TX 76034
Charles Longueil
5112 Oak Timbers Court
Colleyville, TX 76034
Charles Davidson
405 Shenandoah Drive
Burleson, TX 76028
5224 Colleyville Ltd.
Bandon Hartsell
640 S. Ayrshire St.
Crosbyton. TX 79322
William & Anne Adams
P.O. Box 977
Colleyville, TX 76034
Patsy Smith
1903 Central Drive, Ste 403
Bedford, TX 76021
Bernie Lee Crowder
P.O. Box 1
Colleyville, TX 76034
Betty Joan Taylor
5108 Oak Timbers Court
Colleyville. TX 76034
Larry & Jeanne Duckett
5109 Oak Timbers Court
Colleyville, TX 76034
Planning & Zoning Commission Minutes
May 14, 2001
PUBLIC HEARING - Zoning Change requested by the City of Colleyville,
from CN & AG to CC1 Village Retail on approximately 3.31 acres located at
5209 Colleyville Boulevard, on the east side of the street. Case Z-O 1-0 11
Barry LeBaron presented the case to the Commission and reviewed the staff briefing.
Chairman Hart opened the public hearing. Those present wishing to speak were:
Louis Miller, 5303 Colleyville Blvd. He asked questions about the City's plan for the
land.
Following discussion by the Commission regarding types of uses, future rezoning, and
potential buyers, Commissioner Gasper moved to recommend approval of the
zoning change to CC1. Commissioner Wall seconded the motion. The vote
being:
Ayes: Gasper, Edwards, Hocutt, Hollis, Wall, Hill, Hart
Noes: None
ORDINANCE 0-01-1279
AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE
CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING
MAP AND CHANGING THE ZONING OF A 3.31 ACRE TRACT OF LAND OUT
OF THE LOONEY SURVEY, ABSTRACT 936, FROM THE AG
AGRICULTURAL AND CN NEIGHBORHOOD COMMERCIAL DISTRICTS TO
THE CC1 VILLAGE RETAIL DISTRICT; PROVIDING FOR A PENALTY FOR
VIOLATIONS AND AUTHORIZING PUBLICATION:
WHEREAS, an application for a zoning district change was filed by the City of
Colleyville on April 27,2001, under Case Number Z-01-011; and
WHEREAS, the City of Colleyville has complied with the notification
requirements of the Texas Local Government Code and the
Colleyville Land Development Code; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
made a recommendation on the proposed zoning amendment; and
WHEREAS, the City Council has determined that the proposed zoning
amendment is in the best interests of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
THAT the Master Plan, the Land Development Code of the City of
Colleyville, Texas, and the Official Zoning Map are hereby amended
insofar as they relate to certain land located in Colleyville, Texas, as
shown on the Zoning Map attached as Exhibit A, and described as
Lot 1, Block 1, Rice Addition; and Tracts 1 B1 D and 1 B1A 1, Looney
Survey, Abstract 936, by changing the zoning of said property from
the AG Agricultural and CN Neighborhood Commercial districts to
the CC 1 Village Retail district.
THAT, any person, firm or corporation violating any of the provisions
of this ordinance as read together with the Land Development Code
of the City of Colleyville shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
THAT, the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternate method of publication provided by law.
Ordinance 0-01-1279
Page 2 of 2
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
Exhibit A - Zoning Map
1
Location
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CITY COUNCIL ~\ k I AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval:
Item # : I
7
Ordinance # :
0-01-1280
Previous Action: None
DEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
An amendment to the Colleyville Land
Development Code regarding Divided Entryways,
Driveway Spacing; and Easement and Right-of-
Way Encroachments, Case Z-01-010
First Reading and Public Hearing
Backoround
During the past year, since the initial adoption of the Land Development Code, staff has
identified two items needing slight revision and one new item to be added to the City's
development regulations. The two revisions will improve the intent of the regulations
regarding (1) the number of entryways for subdivisions and (2) the spacing of driveways
along streets. The third item is a new regulation being proposed to establish a
standardized procedure for handling easement and right-of-way encroachments. The
Planning and Zoning Commission recommended approval of the three amendments to
the Land Development Code at its May 29, 2001 meeting by a vote of 5-1 (Hill
opposed).
( continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1280
Page 2
Copies of the proposed regulation changes have been sent to area developers and to
several local engineers who regularly prepare engineering plans for construction
projects in Colleyville. Staff received written comments from only one developer who
expressed concern over the proposed revision to the "divided entryway" regulation. Mr.
David Bagwell, a very active developer of residential subdivisions in Colleyville, states
that eliminating alternatives to the emergency access provision "will have the
unintended effect of diminishing the quality of some future Colleyville developments".
Attached as Attachment #1 is a copy of his written comments. As a result of Mr.
Bagwell's comments, the Planning and Zoning Commission has recommended the
inclusion of limited alternatives where it is not possible to provide an emergency access
easement into a subdivision having twelve or more lots. The attached ordinance
incorporates the Planning and Zoning Commission recommended language.
The following is a brief explanation of each proposed regulation change and a
comparison of the current regulation language with the proposed text changes.
1. Easement & Right-of-Way Encroachments - The first item to consider is an
amendment to Chapter 8 - Plat Review Procedures to insert a new paragraph to
establish procedures for approving easement and right-of-way encroachments.
Currently, there are no written procedures in the Land Development Code that
standardize the methods used for handling easement and right-of-way
encroachments.
During the past few months, staff has experienced a number of building permit
requests for swimming pools with decks or pool beams that slightly encroach into
adjacent utility easements, either inadvertently or by design. Building permits are
generally not issued until all the utility companies have indicated that they have no
problem with the proposed encroachment. The general procedure to authorize an
easement encroachment is to obtain the approval from the various utility companies
that utilize the public utility easements. Most utility easements are shown on a
subdivision plat, but those not shown on a plat are "separate written instruments"
filed in the deed records at the courthouse.
In the past, various methods have been used by staff to handle these situations,
even to the point of some staff requiring the applicant to abandon the easement, a
lengthy and often costly process, particularly considering the urgency of a pending
building permit. In many cases, there may be no utilities actually installed in some of
these easements. During the review of several building permits for the Village at
Colleyville, it was also discovered that bay windows and balconies proposed for
some of the structures were slightly encroaching over utility easements and rights-
of-way. Therefore, staff is recommending that the procedure for handling easement
and right-of-way encroachments be formalized and standardized.
Agenda Briefing
Ordinance 0-01-1280
Page 3
The procedure being proposed is similar to those used in actual practice, but with
the new additional requirement that instructs staff to file documents in the Tarrant
County Deed Records and thereby making an easement encroachment a part of the
public land record. This will make future property owners aware of an encroachment
on their property and know that the encroachment has been previously approved in
an official manner.
The new regulation will authorize the City Manager, or the manager's designated
official, to approve the encroachment of an easement after acknowledgement by all
the utility companies. However, an encroachment of a right-of-way will require the
approval of the City Council. The reason for the City Council approval in right-of-
way encroachment situations is to prevent any surprises to the public that may occur
in the future, for example, should a developer want to "bridge" over a right-of-way
between two buildings.
The proposed new language to be inserted into the Land Development Code IS
attached as Attachment #2.
2. Divided Entryways - This item involves a reVISion to the existing language
contained in Chapter 9 - Subdivision Design and Public Facilities regarding single
entry subdivisions. The paragraph containing this regulation is currently entitled
"divided entryways". The Planning and Zoning Commission suggested that the title
be changed to "Number of Subdivision Entryways" to more accurately reflect the
objective of this particular regulation.
When the Land Development Code was amended in December 2000, it contained a
regulation that required an emergency access easement as a secondary access
point whenever a single entry subdivision contained more than twelve lots.
However, the language provided an option to the developer to allow a single
pavement that is at least 41' in width in lieu of providing the emergency access
easement. A tract of land, for example, that has narrow frontage and is surrounded
by existing development may have no option for an emergency access easement,
yet under the current regulations could be developed by providing a wider pavement
section into the development. The wider pavement section, it was thought, would
possibly still allow access by emergency vehicles even though the entrance to the
subdivision may be partially blocked by a separate emergency incident. From an
emergency service viewpoint, any incident blocking access into a subdivision will
have a negative impact on the effectiveness of police, fire and ambulance services
in an emergency situation. The fire department, for example, may not be able to
gain access to a fire hydrant located within the subdivision if an automobile accident
is blocking the only entrance to the development.
Agenda Briefing
Ordinance 0-01-1280
Page 4
The Colleyville Fire Chief has stated that it is too easy for a developer to choose the
wider pavement section in lieu of providing the emergency access easement and
has requested the regulation change to delete the automatic option provision.
The proposed amendment to this regulation has been written to clearly state that
every subdivision containing more than twelve lots must provide two entryways into
the development. If it is impractical or impossible to provide two entryways, then an
emergency access easement is required. If it is not possible to provide the
emergency access easement, a 41' wide entryway, which includes automatic
sprinkler systems in each residence, will be considered as an alternative solution.
The proposed revised text is shown on Attachment #3.
3. Driveway Spacing - This item involves a revision to Chapter 14 - Engineering
Design Standards regarding the table that establishes minimum spacing
requirements between driveways. During preparation of the original version of the
Land Development Code, staff included a dimension for "maximum" driveway
separation. Since there is no safety issue associated with maximum distances
between driveways, the dimension shown under the maximum column for driveway
separation needs to be deleted and replaced with "n/a". The "shaded" area shown in
the table on Attachment #4 will be amended by this revision.
Recommendation
Approval
Attachments
· #1-Letter from David Bagwell
· #2-Addition of Easement and Right-of-Way Encroachment Regulation
· #3-Revision to Divided Entryway Regulation
· #4-Revision to Driveway Spacing Regulation
· #5-Planning and Zoning Commission Minutes 05/14/01
· Proposed Ordinance 0-01-1280
Attachment #1
DAVID BAGWELL
COMPANY
May 24, 2001
Barry LeBaron, AICP
Community Development Manager
City of Colleyville
P.O. Box 185
Colleyville, Texas 76034
Dear Barry:
As always, 1 appreciate the Colleyville City Staff letting me know of proposed changes to
ordinances affecting my Dusiness:-- This offers me the opportunity to consider the
implications and offer my perspectives on the advantages and disadvantages to the
community of what is proposed.
With respect to item Z-01-010 which is before the Planning & Zoning Commission for
consideration, I would appreciate knowing why this change to the Colleyville Land
Development Code is thought to be necessary. Put another way: what is it about the
Code's provisions for siDgle entry subdivisions that is unsatisfactory and how does the
proposed amendment improve the Code in this regard? (I can think of one aspect of the
Code with respect to single entries that should be changed, as I describe later in this letter,
but the amendment proposed in Z-01-010 has nothing to do with that.)
I believe that the amendment proposed in Z-01-010 with respect to single entry
subdivision with more than 12 lots will have the unintended effect of dimiDishing the
quality of some future Colleyville developments. This is so, I believe, because the
proposed amendment would take away flexibility in dealing with difficult sites and
impose uDneeessary costs.
In my view, the ordinance as currently written accommodates difficult sites better than
the proposed amendment. An example of this can be seen at our WestmODt development.
The Code currently allows a 41 foot wide single entry street into Westmont from Westcoat
Drive if the area is also served by an emergency access lane and gate. However, the
amendment proposed in Z-01-010 would take away this means of providing access. At
Westmont Drive and West coat Drive, you can see that a siDgle entry street is the only
practical way to provide access because of the substantial creek crossiDg at this entry
location. This creek is not only a significant natural phenomena that must be
accommodated by a significant bridge or culvert structure, but it is also protected by the
CoMMUNl1Y DrvmDPMI!NT
8222 DoUGlAS AVE.
Sum 605
DAWS, TI!XAS 75225
214368-7711
METRO 817 540-5500
FAX 214 368-7740
federal government which severely restricts permanent facilities for crossing protected
creeks. For the City to change the Code to allow only a double entry with a spread of
approximately 131 feet instead of a 41 foot single entry at a location like this would result
in an awful waste of money, and a crossing this wide might not be approved by the
federal govemment.
What reason(s) justify this expenditure of money? From all I have been able to learn, it is
unnecessary to require a 131 foot wide double entry as long as there is an alternate
means of access available with a 41 foot entry as the Code currently requires. The money
that would be wasted on a 131 foot entry could be spent ill better ways to benefit the
neighborhood and the community at large. For example, the money saved could be used
to permanently enhance the beauty of the property, as we endeavor to do. It goes without
saying, I trust, that money wasted or spent on things with marginal value is money that
is not available for other, more worthy needs. I believe it is ill the best interests of the
community that money be allowed to go for things with tangible benefit rather than
being used to provide for some extreme hypothetical situation.
Now, one might respond to this perspective that the proposed language allows some
prospect of relief for difficult sites Uke my Westmont example, because the proposed
amendment says, -If a divided entryway is impractical or otherwise impossible to
accomplish for the proposed subdivision, an alternative design may be proposed to include
an emergency access easement that shall meet the standards of this Land Development
Code and be acceptable to the Fire Marshall and the approving body.- However, I believe
this language is subject to arbitrary application. What criteria would be used in
determining "if a divided entryway is impractical or otherwise impossible to
accomplish-? What if the Fire Marshall were to dispute that -a divided entryway is
impractical or otherwise impossible to accomplish for the proposed subdivision-? Who's to
decide these matters? And, with the inevitable turnover in City Staff, how can we rely
on this discretion being consistently applied?
Of perhaps greatest concern, however, is that the proposed amendment seems to give the
Fire Marshall a veto over all alternative entryways. Please consider the meaning to give
to this part of the proposed amendment: - ...and be acceptable to the Fire Marshall and the
approving body." What if the P &: Z and City Council believe that an alternative entry
design are acceptable but the Pire Marshall does not? In that circumstance, as I
understand the construction of the proposed amendment, the alternative could not be
approved because the criterion that both the approving body and the Fire Marshall find it
acceptable has not been met.
It would be better public policy for the community to settle on exactly what is permissible
in various circumstances and leave as little as possible to arbitrary and inconsistent
interpretation. And, it would also be better public policy to not allow anyone Staff person
to trump a determination of the P &: Z and the City Council as the proposed amendment
seems to allow.
In short, as far as I can tell, the Code as currently written with respect to the width of
single entries is better than what is proposed. Purthermore, as far as Ilmow, the Code as
currently written hasn't resulted in any problems for tbe community. So, witb respeet to
the proposed amendment, I hope the P &: Z will bear in mind the old proverb which
admonishes: -If it ain't broke, don't fix it."
On the other haDd, there is somethiDg iD the Code with respect to divided eDtries that Z-
01-010 does Dot address but which I believe does Deed fixing. I refer to the curreDt
requirement that the two driviDg surfaces of a single eDtry be thirty-oDe feet wide. This
may be reasonable if there are houses faciDg or siding ODtO a divided eDtryway of a siDgle
eDtry subdivisioD, e.g. the MODticello addition, but if there are no houses faciDg or sidiDg
ODto a divided eDtry, why iSD't a four lane divided eDtryway with two 24 foot drive
surfaces adequate? ID this circumstaDce, why must the two drive surfaces be 31 feet wide
iDstead?
Please consider both our LeytOD Grove development and the McDoDwell School Road eDtry
to our WestmoDt development. Each has a divided eDtry with two 24 foot wide drive
lanes. No houses face or side onto these entry lanes. As a result, there is rarely, if ever.
aDY vehicle parked OD them. So, why should it be Decessary to provide for more
pavement width than two 24 foot lanes of pavement? After aU, the widest auto/truck
that I've come across is about 8-1/2 feet. If iD the unlikely event a vehicle such as this
were to be parked at the au'bof one of these 24 foot drive lanes and Colleyville's largest
emergeDcy vehicle Deeded to pass by, there would be almost twice the width of the
emergeDcy vehicle open for it to use. And, if iD some hard-to-imagine circumstance, one
of these 24 foot lanes were blocked, within one hundred feet there is another 24 foot drive
lane available with no house facing or siding onto it. So, what reasonable case can be
made that either of these drive laDes needs to be wider than 24 feet as can be seen at
Leyton Grove and Westmont?
No one would object to what I believe amounts to an overabundance of caution in the Code
as it is written if it didn't result in waste of scarce resources better used for other purposes,
and ifhaviDg more pavement than is needed weren't aesthetically inferior to landscaping
at entryways. Most people would agree that it is important for the City Staff, the P It Z,
aDd the City CouDcil to weigh the merits of competing iDterests iD decidiDg what's best for
the City. In this matter, I believe what amounts to an overabundance of caution needs to
be balaDced agaiDst alternate beneficial uses of the mODey required. If, as I contend, two
31 foot driving laDes are not necessary at a development with a single eDtry which has DO
houses fronting or siding to it, then the Code should be amended in this regard so that the
resources DOW required to be spent by the Code caD be put to better use.
These matters can be best understood with beDefit of a site visit, I believe. I hope that
you, members of the P &: Z, aDd the City CouDcil will go to our Westmont, LeytOD Grove,
Oakbrook Hills, and Ashmore developmeDts -- each of which has a siDgle eDtry with
emergeDcy access - and consider whether there seems to be anything dangerous about
their eDtries and whether the community would be better off with more pavemeDt and
less laDdscaping at each ODe.
Thank you for considering my perspectives.
CC: PlanniDg and Zoning Commission
Mayor aDd City CouDcil
Dianne McWethy, IDterim City MaDager
Attachment #2
Addition of Easement and Riaht-of-Way Encroachment Reaulation
The following regulation to standardize easement and right-of-way encroachments
will be inserted as a new Section 8.14.1:
Section 8.14.1
Easement and Riaht-of-Wav Encroachments
No buildina Dermit shall be issued for any structure that encroaches into or
over a Dublic drainaae and/or utility easement or Dublic riaht-of-way. unless an
easement encroachment and ioint use aareement has been aDD roved in
accordance with the Drocedures contained in this Section.
1. The aDDlicant must submit a written aDDlication on forms furnished by
the City. toaether with the aDDroDriate filina fee. statina the reason for
the DroDosed encroachment. Said aDDlication must contain the
sianature of the DroDertv owner or leaal aaent of the Droperty owner
where the encroachment is DroDosed or of the Dropertv that is adjacent
to the riaht-of-way where the encroachment and ioint use is Droposed.
2. The aDPlicant must Drovide a metes and bounds description indicatina
the exact location of the encroachment and a plot plan showinQ the
nature of the imDrovements Droposed within the encroachment area.
3. The aDDlication must include written documentation siQned by all Dublic
utility comDanies. includina the City of Collevville Enaineerina
Department. indicatinQ their consent to the encroachment and joint use
of the easement or riaht-of-way. All Dublic utility comDanies must
approve the encroachment reQuest before any consideration is Qiven by
the City of Collevville.
4. No notification of adjacent DroDerlies is reQuired unless. the City
Manaaer. or desianated official. determines that the encroachment or
joint use has a direct imDact on the adjacent DroDerlies.
5. An aDDlication reauestina an easement encroachment may be aDProved
bv the City Manaaer or other desianated official. Applications
reauestina a riaht-of-way encroachment reQuire aPDroval by the City
Council.
6. UDon aDDroval of the reQuest. documents shall be filed in the Tarrant
County Deed Records.
7. The aPDlication fee shall be set by seDarate ordinance approved by the
City Council.
Attachment #3
Revision to Divided Entrvwav Reaulation
The following revisions are proposed for Section 9.17.8.11. New text is shown in
"bold/italics/underlined" and the deleted text shown as "strikethrough".
11. IJi'/is8S Number of Subdivision Entrvwavs - Where a proposed subdivision,
or cul-de-sac street, contains more than twelve (12) lots aRs is 88P1eS B~' a
8iR~18 8RtPy IS8atisR, there shall be two entrvwavs into the development.
a. If it is phvsicallv impractical or otherwise impossible to provide two
entrvwavs, a sinQle entrvwav may be proposed, provided an
emerQencv access easement that meets the standards of the Land
Development Code is included on an adiacent or opposite side of the
subdivision from the main entrvwav.
b. If it is phvsicallv impractical or otherwise impossible to incof1Jorate
an eme'-aencv access easement. the followinQ alternative may be
considered bv the approvinQ body:
(i) A divided entrvwav may be constructed at the main entrvwav.
The drivinQ surfaces of the two entrvwavs shall be separated a
minimum distance of one-hundred (100) feet between the
centerlines of the drivinQ surfaces. The drivinQ surfaces shall be
a minimum of thirty-one (31) feet in width and the area situated
between the two drivinQ surfaces shall extend back from the
intersectinQ street riQht-of-wav a minimum distance of one-
hundred (100) feet.
c. If it is phvsicallv impractical or otherwise impossible to incof1Jorate a
divided entrvwav. the followinQ alternative may be considered bv the
approvinQ body:
(i) A sinQle pavement width of forty-one (41') feet shall be
constructed. Said lJavement shall extend back from the
intersectina street riQht-of-wav a minimum distance of one-
hundred (100') feet. All residences within the subdivision shall
contain fire-sprinkler systems.
d. If it is Dhvsicallv imDractical or otherwise imDossible to satisfy the
above-stated reauirements. an alternative desiQn may be submitted
to the City for consideration. The aPDrovinQ body may approve the
alternate desiQn if it finds that the above-stated reauirements cannot
be satisfied and that all efforts have been made bv the deve/oDer to
complv with said reauirements.
TRere sRall 8e aFl e"'er8eFl8)' a88eS8 tRat ",eets tRe staFlearB~ ef tRiEi laFts
QeveIB~"'eFlt Csse. :\FI alteFRative 8esi8R ",ay iR81wse eitRer Bf tRB fBllewiFt~r
(0 Q{) 1~i1.'1211rJ/{}{))
a. a SiR~IB ~a'JemsFlt wiStR sf feR} eRe (~1') fS9t tRat eHteFtSEi saek frB~ tRS
iFltefssetiFl8 street ri8Rt sf wa}' a ~iRi~w", eistaFles Bf BRS RloIR€lr:S€l (1 gg)
~
B. a si\.'isss eRtpjl.vay witR twe sr:iviFl8 swFfaGs~ FIst Isss tRaR tRiRY eFts (21)
fest iFl '/JietR. TRe sefijaratieFl 8em.SSR tRS eSFltsFliFlss ef tAe 8r:iviFl~
8wrxfaee8 sRall Flet 8S Isss tRaR 1 gg fest. TRs ",seiaFl 8Rall StEtSFtB Baek
fre", tRS iFltsfssetiFl8 str:sst FiSRt sf v.'ay a ",iRi",wFR Bistal'lss Bf e~s
RWFlBrss (1 QQ) fest.
€i. aR altsFRats B88iSFl tRat IS aB8s~ta8le 18 tRS FifS MafSFliill aRB tAS
a~JiF8viFl8 Beel'.
Attachment #4
Revision to Drivewav S"acina Reaulation
The following revisions are proposed for Section 14.7.C. The shaded blocks will be
replaced with un/a" in the appropriate places.
14.7.CDriveway Spacing and Design Standards
The criteria contained in the following table shall be the minimum and/or maximum standards to be
applied in spacing and designing driveways on public streets. The Director of Public Services may
modify these standards based on anticipated traffic flow and in accordance with sound traffic
engineering practices.
Driveway Spacing and Design Criteria
Description
Driveway Throat Width
Driveway Curb Radius
Driveway Spacing
(centerline)
Minimum Distance
from Driveway to
Intersection
Street
Classification
Local
Minor Coil.
Major Coil.
Arterial
Local
Minor Coli,
Major Coli,
Arterial
Local
Minor Coil.
Ma'or Coli.
Arterial
Local
Minor Coil.
Major Coil.
Arterial
Max.
35'
35'
35'
35'
20'
20'
20'
30'
Attachment #5
Plannina and Zonina Commission Minutes 05/14/01
2. PUBLIC HEARING - An amendment to the Colleyville Land Development Code
regarding Divided Entryways; Driveway Spacing; and Easement & Right-of-Way
Encroachments. Case Z-01-010
Barry LeBaron presented the case to the Commission and reviewed the staff briefing.
He stated that there were three items being proposed for revision at this time. The first
item involved the establishment of a formal process for handling easement and right-of-
way encroachments. The second item involved revisions to the subdivision regulation
associated with divided entryways. This item was being modified at the request of the
Fire Department. The third item involved a revision to the table in the Land
Development Code the established minimum driveway spacing. The table is being
revised to delete the maximum driveway spacing since it was originally inserted by
error. Chairman Hart opened the public hearing. Mike Johnson, Fire Chief, spoke
regarding his concern over the divided entryway regulation, which allowed a developer
to utilize alternatives to providing an emergency access easement as a secondary entry
into a subdivision in case the primary entrance was blocked during an emergency
situation. Comments from the Commissioners suggested that the title of the regulation
be changed to more accurately reflect the objective of the regulation.
Following discussion, Commissioner Gasper moved to table the case until the next
meeting and continue the public hearing. Commissioner Wall seconded the
motion. The vote being:
Ayes: Gasper, Edwards, Hocutt, Hollis, Wall, Hill, Hart
Noes: None
ORDINANCE 0-01-1280
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING
CHAPTER 8 - PLAT REVIEW PROCEDURES, CHAPTER 9 - SUBDIVISION
DESIGN & PUBLIC FACILITIES, AND CHAPTER 14 - ENGINEERING
DESIGN STANDARDS, OF THE LAND DEVELOPMENT CODE, AS
AMENDED, BY APPROVING PROCEDURES FOR EASEMENT AND RIGHT-
OF-WAY ENCROACHMENTS, AMENDING REGULATIONS FOR DIVIDED
ENTRYWAYS, AND AMENDING REGULATIONS FOR DRIVEWAY SPACING;
PROVIDING A PENALTY CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
AND AUTHORIZING PUBLICATION.
WHEREAS, the City Council of the City of Colleyville approved Ordinance 0-00-
1214 on April 18, 2000, to adopt the Land Development Code; and
WHEREAS, the City Council of the City of Colleyville desires to amend certain
portions of the Land Development Code; and
WHEREAS, notice of a hearing before the Planning and Zoning Commission
was published in a newspaper of general circulation in Colleyville at
least 15 days before such hearing; and
WHEREAS, notice of a public hearing before the City Council was published in
a newspaper of general circulation in Colleyville at least 15 days
before such hearing; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
forwarded its report and recommendation to the City Council for
consideration.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
See 1. THAT Chapter 8 - Plat Review Procedures of the Land Development
Code, as amended, is hereby amended to insert a new Section 8.14.1
- Easement and Right-of-Way Encroachments which shall read as
follows:
Section 8.14.1 Easement and Right-of-Way Encroachments
No building permit shall be issued for any structure that encroaches
into or over a public drainage and/or utility easement or public right-
of-way, unless an easement encroachment and joint use agreement
has been approved in accordance with the procedures contained in
this Section.
Ordinance 0-01-1280
Page 2 of 5
1. The applicant must submit a written application on forms
furnished by the City, together with the appropriate filing fee,
stating the reason for the proposed encroachment. Said
application must contain the signature of the property owner or
legal agent of the property owner where the encroachment is
proposed or of the property that is adjacent to the right-of-way
where the encroachment and joint use is proposed.
2. The applicant must provide a metes and bounds description
indicating the exact location of the encroachment and a plot plan
showing the nature of the improvements proposed within the
encroachment area.
3. The application must include written documentation signed by all
public utility companies, including the City of Colleyville
Engineering Department, indicating their consent to the
encroachment and joint use of the easement or right-of-way. All
public utility companies must approve the encroachment request
before any consideration is given by the City of Colleyville.
4. No notification of adjacent properties is required unless, the City
Manager, or designated official, determines that the
encroachment or joint use has a direct impact on the adjacent
properties.
5. An application requesting an easement encroachment may be
approved by the City Manager or other designated official.
Applications requesting a right-of-way encroachment require
approval by the City Council.
6. Upon approval of the request, documents shall be filed in the
Tarrant County Deed Records.
7. The application fee shall be set by separate ordinance approved
by the City Council.
See 2. THAT Chapter 9, Section 9.17.8, Paragraph 11 - Divided Entryways of
the Land Development Code, as amended, is hereby re-titled and
amended to read as follows:
11. Number of Subdivision Entrvwavs - Where a proposed
subdivision, or cul-de-sac street, contains more than twelve (12)
lots, there shall be two entryways into the development.
Ordinance 0-01-1280
Page 3 of 5
a. If it is physically impractical or otherwise impossible to provide
two entryways, a single entryway may be proposed, provided
an emergency access easement that meets the standards of
the Land Development Code is included on an adjacent or
opposite side of the subdivision from the main entryway.
b. If it is physically impractical or otherwise impossible to
incorporate an emergency access easement, the following
alternative may be considered by the approving body:
(i) A divided entryway may be constructed at the main
entryway. The driving surfaces of the two entryways shall
be separated a minimum distance of one-hundred (100)
feet between the centerlines of the driving surfaces. The
driving surfaces shall be a minimum of thirty-one (31) feet
in width and the area situated between the two driving
surfaces shall extend back from the intersecting street
right-of-way a minimum distance of one-hundred (100)
feet.
c. If it is physically impractical or otherwise impossible to
incorporate a divided entryway, the following alternative may
be considered by the approving body:
(i) A single pavement width of forty-one (41 ') feet shall be
constructed. Said pavement shall extend back from the
intersecting street right-of-way a minimum distance of
one-hundred (100') feet. All residences within the
subdivision shall contain fire-sprinkler systems.
d. If it is physically impractical or otherwise impossible to satisfy
the above-stated requirements, an alternative design may be
submitted to the City for consideration. The approving body
may approve the alternate design if it finds that the above-
stated requirements cannot be satisfied and that all efforts
have been made by the developer to comply with said
requirements.
See 3. THAT Chapter 14, Section 14.7, Paragraph C - Driveway Spacing and
Design Standards, of the Land Development Code, as amended, is
hereby amended to read as follows:
See 4.
See 5.
Ordinance 0-01-1280
Page 4 of 5
14.7.C DRIVEWAY SPACING AND DESIGN STANDARDS
The criteria contained in the following table shall be the minimum
and/or maximum standards to be applied in spacing and designing
driveways on public streets. The Director of Public Services may
modify these standards based on anticipated traffic flow and in
accordance with sound traffic engineering practices.
Drivewa\ SDacing and Desian Criteria
Residential Commercial
Description Street Drivewav Driveway
Classification Min. I Max. Min. , Max.
Driveway Throat Width Local 12' 25' 25' 35'
~_______............. '_'H_'_"..
Minor Call. 12' 25' 25' 35'
--.-..-..........-.-.---.
Major Coli. 12' 25' 25' 35'
.._~.__._.._._.._-_...._.._........_---
Arterial 12' , 25' 25' 35'
.--...--.--
Driveway Curb Radius Local 5' 10' 10' · 20'
..---....-.--
Minor Call. 5' 10' 10' 20'
~~!lor Call. 10' 10' 10' 20'
Arterial 15' 15' ~9~_~_
-----.-----.--..
Driveway Spacing Local 22' nla 100' n!~
(centerline) Minor Call. 32' nla 100' n/a
---
Major Coli. 80' nla 150' nla
,
Arterial 100' n/a 250' nla
Minimum Distance Local 30' nla 75' ;..-~--
from Driveway to Minor Call. 50' nla 100' n/a
Intersection Major Call. 100' nla 150' n/a
Arterial 100' nla 180' nla
THAT Ordinance 0-00-1214, the Land Development Code, as
amended, shall remain in effect, except where amended by this
ordinance.
THAT it is hereby declared to be the intention of the City Council that
the phrases, clauses, sentences, paragraphs, and sections of this
ordinance are severable, and if any phrase, clause, sentence,
paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgement or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of
the remaining phrases, clauses, sentences, paragraphs and sections
of this ordinance, since the same would have been enacted by the
City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
Ordinance 0-01-1280
Page 5 of 5
See 6.
THAT any person, firm or corporation violating any of the provisions
of this ordinance shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
See 7.
THAT the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternate method of publication provided by law.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
,2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
CITY COUNCIL
(\1\ Of
~~..
, V(ii1.i ~~"JJ - ~
.~.. r - --='
-------
7 ~. '\ ;'l ::.
AGENDA BRIEFING
For mtg. : I 06/05/01 CMO Approval: i I
Item # : I
8 i
i
Ordinance # : I
0-00-1281
Previous Action: None
DEPT. : I
FINANCE
SUBJECT:
Amending Ordinance 0-01-1274 Drainage Utility
Fund Budget for the purchase of a street sweeper
in the amount of $138,000
First Reading and Public Hearing
Backqround
On February 28, the City Council held a Storm Drainage Work Session to assist in
planning and prioritizing projects to be funded with the $1.6 million drainage bond issue.
At this meeting, Council indicated an interest in funding a street sweeper to address 19
Priority 1 locations and 13 additional projects. The total cost of the street sweeper is
$138,000, which includes $132,971.69 for the Elgin Whirlwind street sweeper and for
radios, toolboxes, hand tools, hoses, piping, connectors, and mud flaps. The street
sweeper will be purchased through the Houston Galveston Area Council contract
bidding process. Other items will be purchased separately.
( continued)
<d~ 7/?u/~
CITY MANAGER
~A ~ciM \A1A 0 nli4
DE ARTMEN"(SHEAD '"' -
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-00-1281
Page 2 of 2
Financial Impact
The funding source for the street sweeper would be the Drainage Utility Operating
Fund. As a part of the FY 2001 budget, the monthly drainage fee was increased by
$2.00 per residence to fund the $1.6 million drainage bond issue sold in February 2001.
Although the first payment on the bonds will not be due until 2002, the City was required
to raise rates before the bonds were sold. In FY 2001, the projected Drainage Utility
Operating Fund revenues are $617,070 with expenses of $427,476 (including bond
coverage of $32,837 on existing bonds). The difference of $189,594 between revenues
and expenses could be used to fund the purchase of the street sweeper (proposed cost
$138,000).
Recommendation
Approval of Ordinance 0-00-1281.
Attachments
· Houston-Galveston Contract (paper only)
. Ordinance 0-01-1281
+P'C
PRODUCT PRICING BASED ON CONTRACT
The following details MUST be Drovided with anv Durchase order from an End User to H-GA C.
HE
End User Agency: The Citv of Collevville. Texas
Date Prepared by Contractor March 13. 2001
Iduct Description: ELGIN WhirlWind Street Sweeoer
A:
Base Price in BidlProposal Number SW99-92
Series
G
=>
$ 61.950.00
B: Published Options [Itemize below]
Sterlinl! SC 8000 Chassis
Hil!h Pressure Wash-Down Hose
Hvdraulic Assist Wanderinl! Hose
Subtotal Column 1:
$ 42.155.00 Arrow Board $ 960.00
$ 1.950.00 RH In-Cab Gutter Broom Tilt $ 1.090.00
$ 3.700.00
$ 47.805.00 Subtotal Column 2: $ 2.050.00
Published Options added to Base Price [Subtotal of ACol 1 ~+ ACol 2=1
Subtotal of A + B =>
$ 49.855.00
$ 111.805.00
): Unpublished Options [Itemize below) Unpublished = %
NOTE: Unpublished Op~ions cannot be used to create another model.
Jeovac Umrrade $ 9.900.00
<\utomatic Shutter Door (Dual) $ 760.00
Electric / Hvdraulic Aux. Pumo $ 815.00
F t Sorav Bar $ 510.00
Ui Insoection Door. Steo. Handle $ 510.00
)uick Disconnect Water Fill Hose $ 335.00
)ual Air Horns $ 520.00
I Aluminum Extension - WH $ 540.00
Subtotal Column 1: $ 13.890.00
SDrav Water Sieht Gauee $ 430.00
12" Convex Mirrors $ 165.00
RH Bostrom Air-Ride Seats $ 610.00
Front & Rear Beacons. Guards $ 840.00
Stainless Steel HODDer FloorlDoor $ 2.500.00
Transmission TemDerature Gauee $ 350.00
6" HODoer Drain $ 345.00
Subtotal Column 2:
Unpublished Options added to Base Price [Subtotal of ACol l~+ ACol 2=1
Contract Price Adjustment [If any, explain here)
':
Total of C + D +/- E [Not including H-GAC Fee) =>
'.
..
Quantity Ordered [Units:
1
x F ] =>
I:
H-GAC Administrative Fee [From Fee Schedules, Table:
1 =>
Non-Equipment Charges & Credits fie: Ext. Warranty, Trade-in, Delivery, ete.)
$
$
x_=$
x_=$
Subtotal of Non-Equipment Charges
TOTAL PURCHASE PRICE INCLUDING [G + H + I ] =>
$
$ 132.971.69
ORDINANCE 0-01-1281
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, RELATING TO FISCAL
YEAR 2000-2001 DRAINAGE UTILITY FUND BUDGET BY AMENDING SECTION 2 OF
ORDINANCE 0-01-1274 AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the purchase of a street sweeper would aid the City in implementing a street
sweeper maintenance program to address a number of Priority 1 drainage
projects and aid in complying with the mandated National Pollution Discharge
Elimination Program and there are sufficient revenues in the Drainage Utility
Fund to fund the purchase of a street sweeper; and
WHEREAS, the appropriation was not included in the Fiscal Year 2000-2001 Budget
approved by the City Council.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec.1 THAT all of the above premises are found to be true and correct and are
hereby incorporated into the body of this ordinance as if copied in their
entirety herein.
Sec.2 THAT appropriations in the annual budget for Fiscal Year 2000-2001 &_
adopted by Ordinance 0-01-1274 are amended to read as follows:
General Fund
Utility Fund (Water & Wastewater)
Debt Service Fund
Drainage Utility Fund
$11,592,461
$ 7,791,611
$ 2,253,811
$ 532,639
Sec.3 THAT the Interim City Manager be and is hereby authorized to make the
appropriate change to the budget to reflect the changes noted above.
Sec.4 THAT the effective date of this ordinance shall be immediate upon its
passage.
Ordinance 0-01-1281
Page 2
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
.2001.
day of
The second reading and public hearing being conducted on the
,2001.
day of
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
CITY COUNCIL
C \I ~ Of
~
(?'\7mf~~,.JE=
~'C/~
7<,,; AGENDA BRIEFING
For mtg. : 06/05/01 CMO Approval: I
Item#:
9
Ordinance # :
0-01-1282
Previous Action: None
DEPT. :
CITY MANAGER'S OFFICE
SUBJECT: Establishing a Library Board for the City of I
Colleyville; establishing the number of board
members and their terms of offices, establishing
qualifications; and providing for duties and
responsibilities
Reading and Public Hearing
BackQround
City staff is currently working with Brinkley Sargent Architects, in conjunction with F&S
Partners, for the design and construction of the Colleyville Public Library. The City
Council desires to establish a permanent Colleyville Library Board to act as an advisory
board to the City Council relating to library facility planning and programming.
The Board will consist of seven (7) citizens of Colleyville, who will be appointed for two
(2) year terms. The primary duties and responsibilities of the Library Board will be:
a. Act in an advisory capacity to the City Council in all matters pertaining to the
library facility planning and programming, including development of long range
capital improvement programs.
1i~ 0?~
CITY MANAGER
( continued)
DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1282
Page 2
b. Cooperate with other City boards and commISSions, other governmental
agencies, civic groups, and all citizens of the City in the advancement of library
planning and programming.
c. Recommend policies for library services.
d. Recommend the adoption of standards for public library facilities and their
financial support.
e. Receive requests for public funding for educational purposes of any public or
private person, persons, associations or business entities, and to forward such
requests with recommendation to the City Council.
f. Review the annual operating and capital improvement requests related to library
programs with the Library Director for submission to the City Manager or his
designee for consideration.
The City Council plans to appoint members to the Colleyville Library Board on June 19.
Financial Impact
None
Recommendation
Approval of Ordinance 0-01-1282
Attachments
· Ordinance 0-01-1282
ORDINANCE 0-01-1282
AN ORDINANCE ESTABLISHING A LIBRARY BOARD FOR THE CITY OF
COLLEYVILLE; ESTABLISHING THE NUMBER OF BOARD MEMBERS AND
THEIR TERMS OF OFFICES, ESTABLISHING QUALIFICATIONS; PROVIDING
FOR DUTIES AND RESPONSIBILITIES OF THE LIBRARY BOARD; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Colleyville, Texas, deems it advisable
and necessary to establish a Library Board for the City of Colleyville,
to act as an advisory board to the City Council relating to all nature of
library facility planning and programming;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
Creation of Library Board. There is hereby established the Library
Board for the City of Colleyville, Texas, hereinafter referred to as the
"Board."
Number of Board Members. Qualifications and Terms. The Board
shall consist of seven (7) citizens of the City of Colleyville, Texas, who
shall be appointed by the City Council for two (2) year terms, provided
three (3) members shall be appointed each odd-numbered year and
four (4) members must be appointed each even-numbered year.
Members shall serve without compensation until their successors are
appointed. Places on the Board shall be numbered one (1) through
seven (7).
The City Council if it deems it desirable, may appoint ex-officio
members to the Board. Such ex-officio members shall be appointed
on an annual basis and the term of office of such ex-officio members
shall be one year from the date of appointment. Such ex-officio
members shall have no voting authority. Vacancies on the Board are
to be filled by appointment by the City Council for the length of the
unexpired term.
Board Meetinas and By-Laws. The Board shall select from the
members a chairman and a vice-chairman who shall serve for one-
year terms and until their successors are elected. The Board shall
adopt by-laws to govern the holding of its meetings, which at a
minimum, shall encompass the following:
a. Regular meetings shall be held once each month.
Sec. 4.
Sec. 5.
Sec. 6.
b. Manner of holding and calling of special meetings.
c. Majority of members shall constitute a quorum.
d. Members not planning to attend a regular meeting or special
meeting shall notify the City Manager or their designee or the
Chair of the Board by 12:00 o'clock noon of the meeting day.
e. Any member with unexcused absences from two (2)
consecutive meetings or not exhibiting interest in the work of
the Board shall be reported to the City Council, which may, at
its discretion, remove the Board member and appoint a
replacement.
f. Minutes of each Board meeting shall be filed with the City
Secretary.
Board Duties and Responsibilities. The duties and responsibilities of
the Library Board shall be to:
a. Act in an advisory capacity to the City Council in all matters
pertaining to the library facility planning and programming,
including development of long range capital improvement
programs.
b. Cooperate with other City boards and commissions, other
governmental agencies, civic groups, and all citizens of the city
in the advancement of sound library planning and
programmIng.
c. Recommend policies for library services.
d. Recommend the adoption of standards for public library
facilities and their financial support.
e. Receive requests for public funding for educational purpose of
any public or private person, persons, associations or business
entities, and to forward such requests with recommendation to
the City Council.
f. Review the annual operating budget and capital improvement
requests related to library programs with the Library Director
and provide recommendations to the Director for submission
to the City Manager or his designee for consideration.
THAT this shall be cumulative of all provisions of the City of
Colleyville, Texas, except where the provisions of this are in direct
conflict with the provisions of such, in which event the conflicting
provisions of such are hereby repealed.
THAT is any section, paragraph, clause or provision of this Ordinance
shall for any reason be held to be invalid or unenforceable, the
invalidity or unenforceability of such section, paragraph, clause or
provision shall not affect any of the remaining provisions of this
Ordinance.
Sec. 7.
THAT this Ordinance shall take effect immediately from and after its
passage and publication in accordance with the provisions of the
Charter of the City of Colleyville.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
2001.
day of
The second reading and public hearing being conducted on the
2001.
day of
A TIEST:
CITY OF cOLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross Foster
City Attorney
Cln f)f
/R') ~
~~~~
CITY COUNCIL 7w. AGENDA BRIEFING
For mta. : 06/05/01 cMO Approval: i
Item # : i
10 i
i
I
Resolution # : I
R-01-1799 i
Previous Action:
DEPT. :
PARKS AND RECREATION
SUBJECT:
i
Replacing Resolution R-99-1516 and Approving I
the Little Bear Creek Trail Extension Funding
Assistance Application Submittal
Reading and Public Hearing
In 1999, the City applied for a TEA - 21 grant for Little Bear Creek Trail extending from
the Colleyville Nature Center to Sparger Park. Unfortunately, the project was not
approved for grant funding.
In April 2001, the City entered into an agreement with Teague, Nail and Perkins for the
purpose of preparing a grant application for the Little Bear Creek Trail Extension
connecting the Nature Center to Sparger Park which is Priority #1 of the "Colleyville
Pathways: A Citywide Trail System Plan."
Teague, Nail and Perkins is finalizing the Statewide Transportation Enhancement
Program application which is due to TxDOT on June 18. 2001.
The preliminary project timeline for trail completion is September 2005, which coincides
with the FY 2000 - FY 2005 Colleyville Economic Development Corporation Capital
Improvement Program (CEDCCIP).
~~ 7n"~~
, L
DE ARTME HEAD
(continued)
Agenda Briefing
Resolution R-01-1799
Page 2
On May 14, 2001, the Parks and Recreation Advisory Board voted unanimously to
support submittal of this funding application.
Financiallmoact
With an estimated total project cost of $1,804,423, the City's 20% matching share of the
proposed grant application is $360,885. The City's matching share is allotted in the FY
2001 - FY 2005 CEDCCIP with funds allocated in the amount of $393,000.
Recommendation
Approval
Attachments
. Little Bear Creek Trail cost estimates
. Financial status of Colleyville Economic Development Corporation Capital
Improvement Program FY 2000 - FY 2005
. Resolution R-01-1799
X. ITEMIZED BUDGET. List the estimated cost for each work activity. An accurate and itemized budgel
will help defme the scope of work proposed in the project. Only those approved items of work and COSl
estimates established in the nomination form will be eligible for federal funding participation. Contingency costs
are not eligible for participation. Include: Preliminary Engineering, Environmental Costs, Real Property Costs.
and Construction Costs
Little Bear Creek Trail Cost Estimates I
i
May 2001 - interim spreadsheet - prepared by Tea~ ue NaIl and Perkins. Inc.
Item Description Unit Qtv CostJUnit Sub-total
En2ineering Costs I
1 Data Gathering and base map preparation I $7.000
i , I
2 Schematic Design (15% complete drawings) $15.000
3 Survey of preliminary trail alignment $10.000
4 Storm Water Pollution Prevention Plan $7.500
5 Design Development (50% complete drawings) $35.000
6 Final CD's (100% complete drawings) ! $40.000
Subtotal $114.500
Approx 15% contingency $17.175
Subtotal- En2ineering $131,675
Environmental Miti2ation Costs
1 Environmental Assessment LS 1 $5,000.00 $5,000
2 404 Evaluation and Permitting LS 1 $15,000,00 $15,000
3 Temporary silt fencing LF 2500 $3.00 $7,500
4 Tree Mitigation / Enhancement EA 100 $200.00 $20.000
Subtotal $47,500
Approx 15% contingency $7.125
Subtotal- Environmental Mith~ation $54,625
Real Propertv Costs
None anticipated
Construction Costs
1 10' wide concrete trail with striping, 5" thick LF 8700 $47.50 $413,250
2 Area A retaining wall (60'L x 1.5' H) milsap stone LF 60 $110.00 $6,600
3 Area A railing (100'L x 54" H) LF 100 $150.00 $15,000
4 Area A sidewalk removal LF 400 $150.00 $600
5 Area A demolish existing MBGF LS 1 $1,000.00 $1,000
6 Area B retaining wall (200' Lx 2' H) milsap stone LF 200 $110.00 $22,000
7 Area C sidewalk (8' W) LF 540 $34.00 $18,360
8 Area D modification/lighting for S.H. 26 culvert LS 1 $35,000.00 $35,000
9 Area D bridge (80'L x 8' W) LF 80 $875.00 $70.000
10 Area D abutment wall (60') LF 60 $450.00 $27,000
11 Area E channel erosion protection LF 200 $750.00 $190,000
12 Area E retaining wallltraiVrailing LF 200 $250.00 $50,000
13 Area F culvert (60" pipe) LF 20 $170.00 $3,400
14 Area F culvert (60" headwall) EA 2 $7,500.00 $15,000
15 Area G culvert (36" pipe) LF 20 $74.00 $1,480
16 Area G culvert (36" headwall) EA 2 $3,000.00 $6,000
17 Area H culvert (36" pipe) LF 20 $74.00 S 1.480
18 Area H culvert (36" headwall) EA 2 $3,000.00 $6,000
19 Area I culvert (36" pipe) LF 20 I $ 74.00 I $ 1.480
20 Area I culvert (36" headwall) EA 2 53.000.00 I 56,000 I
I
21 Area J warning flasher/pavement markings EA 1 $30.000.00 I 530,000 I
22 Amenity Stations (bench, trash, picnic) I EA 10 52.500.00 i $25.000 !
23 Site preparation, clearing and grubbing AC 2.6 57,000.00 518.200
24 Site grading CY 2246 $7.00 $15,722
25 Site lighting LS 1 $15,000.00 $15,000
26 Site signage LS 1 $20.000.00 $20.000
27 Survey for construction LF 6250 $5.00 531.250
28 Erosion control LF 6000 $3.00 $9,000
29 Minor drainage crossings EA 6 $5,000.00 530,000
30 Small drainage crossings @ Sparger Park EA 4 53.500.00 $14.000
Subtotal 51,097,822
20% construction contingency $219.564
Subtotal - Construction $1,317,386
Sub- Total Project Cost Estimate $1,503,686
20% TxDOT Management $300,737
Little Bear Creek Trail TOTAL BUDGET $1,804,423
20% local match $360,885
80% TxDOT match $1,443,538
2
COLlEYVIlLf ECONOMIC DEVELOPMENT COPRORATION
ECONOMIC DEVELOPMENT CAPITAl IMPROVEMENT PROGRAM FY 2000 - FY 2005
FISCAL YEAR
PROJECTED
2000
2001
2002
2003
2004
:GINNING FUND BAlANCE
$n8,006
$1,091,438
$835,481
$649,614
$574,626
PROJECTED 1/2 CENT SAlES TAX REVENUE $853,091 $895,746 $940,533 $987,559 $1,036,937
INTEREST INCOME $92,500 $65,486 $50,129 $38,9n $34,478
USE OF FUND BALANCE $372,267 $199,715 $226,986 $254,846 $0
REMAINING FY 97 BOND PROCEEDS' $72,085 $122,915 $300,000 $0 $0
TOTAL REVENUES $1,3B9,943 $1,283,861 $1,517,648 $1,281,382 $1,071,415
EXPENDITURES:
OPERATING:
ADMINISTRATIVE $7,400 $7,400 $7,400 $7,400 $7,400
1997 DEBT SERVICE & 1.4 TIMES COVERAGE $685,661 $678,206 $6n,018 $668,093 $666,044
2000 DEBT SERVICE & 1.4 TIMES COVERAGE $62,871 $164,455 $163,667 $176,267 $174,517
CAPITAl:
BRANSFORD PARK RESTORATION $0 $75,000 $180,000 $0 $0
( ENTRANCE MARKERS $30,785 $0 $0 $0 $50,000
COMMUNITY CENTER STARTUP $19,308 $0 $0 $0 $0
KIMZEY PARK DEVELOPMENT $0 $427,618 $0 $0 $0
UBRARY STARTUP' $0 $0 $500,000 $0 $0
MC PHERSON LAND PARK PLAN' $22,085 $0 $0 $0 $125,000
PARK PARK LAND PURCHASE $0 $0 $0 $0 $325,000
PLEASANT RUN PARK $0 $122,915 $87,000 $0 $0
SCHOOL/SOCCER FIELD PARK LAND' $90,000 $105,270 $101,640 $98,010 $94,380
SPARGER - NATURE CENTER TRAIL $0 $0 $0 $393,000 $0
TOTAL EXPENDITURES $918,110 $1,580,864 $1,716,725 $1,342,nO $1,442,341
EXCESS REVENUES OVER EXPENDITURES $471,B33 ($297,002) ($199,On) ($61,387) ($370,926)
ADD BACK .4 TIMES BONO COVERAGE RATIO $213,866 $240,760 $240,196 $241,246 $240,160
~G FUND BAlANCE $1,091,438 $835,481 $649,614 $574,626 $443,860
ASSUMPTIONS: 5% SAlES TAX REVENUE INCREASE IN FY 2001 - FY 2005
. THE REMAINING 1997 BOND PROCEEDS ($495,000) ARE AlLOCATED TO SCHOOL/SOCCER FIELD PARK LAND ($50,000 - FY 2000),
UBRARY START-UP ($300,000 - FY 2002), MC PHERSON PARK ($22,085 - FY 2000), AND PlEASANT RUN PARK ($122,915 _ FY 2001)
RESOLUTION R-01-1799
A RESOLUTION REPLACING RESOLUTION R-99-1516 AND APPROVING THE
SUBMITTAL OF THE LITTLE BEAR CREEK TRAIL EXTENSION FUNDING
ASSISTANCE APPLICATION AND AUTHORIZING LOCAL MATCHING FUNDS IN
ANTICIPATION OF FUNDING ASSISTANCE FOR THE DESIGN AND
CONSTRUCTION OF THE LITTLE BEAR CREEK TRAIL EXTENSION CONNECTING
THE NATURE CENTER TO SPARGER PARK
WHEREAS, the City of Colleyville has adopted the "Colleyville Pathways: a Citywide
Trail System Plan" that, when completed, will serve to connect the
strategic points throughout the city; and
WHEREAS, the City's number one priority in this plan, the Little Bear Creek Trail
Extension, will serve to connect the Nature Center to Sparger Park, and
will serve to link neighborhoods to area businesses and shopping, to
expand park accessibility to citizens and to improve bicycle and
pedestrian traffic safety, with a grade separated crossing of State
Highway 26 (Colleyville Boulevard); and
WHEREAS, the City of Colleyville is committed to the Little Bear Creek Trail Extensior
development, implementation, construction, maintenance, managemenL
and financing.
NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF
cOLLEYVILLE, TEXAS:
Sec. 1.
THAT the City of Colleyville adopts Resolution R-Q 1-1799. approving the
use of $360,885 of Colleyville Economic Development Corporation Funds
to serve as the local match for the submittal of a Statewide Transportation
Enhancement Program (STEP) funding reimbursement application.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF
THIS THE DAY OF
AYES, NAYS, AND
2001.
ABSTENTIONS ON
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
C 11~' 1')(
~~
I (vm(~"'''E~
~'E'
CITY COUNCIL 1.", AGENDA BRIEFING
For mtg. : 06/05/01 cMO Approval:
Item # :
11
Resolution # :
R-01-1800
Previous Action:
DEPT. :
!
PARKS AND RECREATION I
!
Approval of the Cotton belt Trail Phase III Funding
Assistance Application Submittal
SUBJECT:
Reading and Public Hearing
In April 1999, the Park Land Dedication Committee approved an allocation of additional
monies, in the amount of $76,297.26, to serve as a local match for submittal of grant
applications for the continued enhancement of the Cottonbelt Trail. In December 1999,
the North Central Texas Council of Governments (NCTCOG) approved grant funding for
the development of Phase II of the Cottonbelt Trail for the cities of Colleyville and Hurst.
City staff has continued to work with Mesa Design Group, Texas Department of
Transportation (TxDOT) and Dallas Area Regional Transportation (DART) to complete
the design of the trail within the monies allocated for Phase I.
In April 2001, the City entered into an agreement with Teague, Nail and Perkins for the
purpose of preparing a grant application for the Cottonbelt Trail Phase III. This section
will start at John McCain Road and continue to Big Bear Creek in Colleyville.
(continued)
Agenda Briefing
Resolution R-01-1800
Page 2
Teague, Nail and Perkins is finalizing the Statewide Transportation Enhancement
Program application which is due to TxDOT on June 18, 2001.
On May 14, 2001, two members of the Park Land Dedication Committee agreed to
support $185,297, funded out of the Park Land Dedication Fund for a portion of the
City's match.
Also, on May 14, 2001, the Parks and Recreation Advisory Board voted unanimously
that $46,325 be taken out of the Voluntary Park Land Fund to meet the balance of the
match.
Financiallmoact
With an estimated total project cost of $1,158,110, the City's 20% matching share of the
proposed grant application is $231,622. The City's matching share is allotted in the
Park Land Dedication Fund for $185,297 and the Voluntary Park Fund for $46,325.
Recommendation
Approval
Attachments
. Cotton belt Trail Phase III cost estimates
. Financial status of Park Land Dedication Fund
. Financial status of Voluntary Park Fund
. Resolution R-01-1800
x.
ITEMIZED BUDGET. List the estimated cost for each work activity. An accurate and itemized budget
will help defme the scope of work proposed in the project. Only those, approved items of work and cost
estimates established in the nomination form will be eligible for federal funding pamclpanon. Connngency costs
are not eligible for participation. Include: Preliminary Engineering, Environmental Costs, Real Property Costs.
and Construction Costs
Cotton belt Trail Phase III I
May 2001 interim spreadsheet - prepared bv Teague NaIl and Perkins. Inc.
Item DescriDtion Unit .Otv CostlUnit i Sub-total I
Eneineerin2 Costs i I
1 Data Gathering and base map preparation S5.000
2 Schematic Design (15% complete drawings) S 10.000
3 Survey of preliminary trail alignment S7.000 :
4 Storm Water Pollution Prevention Plan I $4.000 i
5 Design Development (50% complete drawings) S25.000
6 Final CD's (100% complete drawings) $27.500 I
Subtotal S78.500
Approx 15% contin,gencv $11.775
Subtotal- En2ineerine $90.275 i
Environmental Miti2ation Costs
1 Environmental Assessment LS 1 $5,000.00 $5.000
2 404 Evaluation and Permitting LS 1 $5,000.00 $5,000
3 Temporary silt fencing LF 500 $3.00 $1,500
4 Tree Mitigation / Enhancement EA 50 $200.00 $10.000
Subtotal $21.500
Approx 15% contingency $3.225
Subtotal- Environmental Mitieation $24,725
Real ProDertv Costs
None anticipated
Construction Costs
1 10' wide concrete trail with striping, 5" thick LF 3620 $47.50 $171,950
2 Area A concrete bridge widening LF 200 $750.00 $150,000
3 Area B monument sign LS 1 $3,000.00 $3,000
4 Area C safety railing LF 600 $40.00 $24,000
5 Area C retaining wall (600' Lx 2' H) milsap stone LF 600 $150.00 $90,000
6 Area D culvert ext. 36" pipe LF 20 $80.00 $1,600
7 Area D headwall EA 2 $5,000.00 $10,000
8 Area E culvert ext. 36" pipe LF 20 $80.00 $1,600
9 Area E headwall EA 2 $5,000.00 $10,000
10 Area F culvert ext. 2-10" pipe LF 40 $170.00 $6,800
11 Area F headwal1/bridge LF 2 $9,000.00 $18,000
12 Area G lighted and signal crossing for John McCain LS 1 $45,000.00 $45,000
13 Area G lighted RR pedestrian crossing EA 1 $80,000.00 $80,000
14 Amenity Stations (bench, trash, picnic) EA 10 $2,500.00 $25,000
15 Site preparation, clearing and grubbing AC .5 $7,000.00 $3,500
16 Site grading Cy 2000 $7.00 $14,000
17 Site lighting LS 1 $15.000.00 i S 15.000 I
18 Site signage LS 1 $10.000.00 $10.000 i
19 Survey for construction LF 3620 $5.00 $18.100
20 Erosion control LF I 3620 $3.00 $10.860 I
I
Subtotal $708.410
20% construction contingency $141.682
Subtotal - Construction I $850,092
Sub-Total Project Cost Estimate $965,092
20% TxDOT Management $193,018
Cottonbelt Trail Phase ITI TOTAL BUDGET $1,158,110
20% local match $231,622
80% TxDOT match $926,488
2
FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 4-30-2001
TOTAL REVENUES
$587.774.01
TOTAL INTEREST INCOME REC'D
$88,540.63
LESS EXPENSES:
KIDSVILLE DONATION
LANDSCAPING NATURE CENTER
NATURE CENTER TREES
KIMSEY PARK APPRAISALS
CITY PARK SOD
TPWD KIMSEY PARK GRANT
COTTONBEL T TRAIL I
COTTON BEL T TRAIL ROW ACQUISITION
$1.000.00
$1.169.07
$1,035.00
$4,700.00
$72,881.20
$8,800.00
$26,544.27
$32.322.97
TOTAL EXPENSES
$148.452.51
LESS ENCUMBERANCES:
COTTONBEL T TRAIL I
COTTONBEL T TRAIL II
COTTONBEL T TRAIL ROW ACQUISITION
$185.471.73
$76,298.00
$2,677.03
TOTALENCUMBERANCES
$264,446.76
TOTAL AVAILABLE AT 4-30-2001
$263.415.37
FINANCiAl STATUS OF VOLUNTARY PARK FUND AT 4-30-2001
FUND BAlANCE AT 9-30-00.
FY 2001 REVENUE
Donations: PROJECTED ACTUAl
October $9.918 $9.918
November $9,129 $9.129
December $9.363 $9.363
January $9.897 $9.897
February $9,259 $9.259
March $9.911 $9,911
April $9,476 $9,4 76
May $9,350 $0
June $9,400 $0
July $9,450 $0
August $9,500 $0
September $9.550 $0
City Park Sign Revenue $1.800 $0
T olal Donations $116.003 $66,953
Interest income Received $12,000 $11.945
TOTAL $128.003 $78.898
$278.220
FY 2001 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(BOARD) (COUNCIL)
BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ $8.100 $8,100 $0
BALANCE OF LD. LOCKETT HOUSE IMPROVEMENTS << $5,635 $5.635 $1.509
BALANCE OF PLEASANT RUN PRACTICE MASTER PLAN && $2.850 $2.850 $0
COTTONBELT PHASE II LOCAl MATCH && $4 1.236 $4 1 .236 $0
COTTONBEL T PHASE I LOCAl MATCH @@ $48,000 $48,000 $0
SPARGER PARK TRAIL GRANT LOCAl MATCH@@ S19.123 S19.123 SO
LITTLE BEAR CREEK TRAIL TEA-21 GRANT APPL M $7.200 $7.200 SO
COTTONBEL T TRAIL TEA-21 GRANT APPL M $7.200 $7.200 $0
90t LD. LOCKETT ROAD PROPERTY EVALUATION >> $6.960 $6.960 $0
TOTAL
$146,304
$146.304
$1.509
UNENCUMBERED FUND BALANCE AT 4-30-2001 (COUNCIL APPROVED)
$210.814
PROJECTED FUND BALANCE AT 9-30-200t
$259.9t9
EXPENDITURE KEY
++ FY 2000 PROJECT/APPROVED JULY 96
<<FY 200t PROJECT/APPROVED SEPT 99
&& FY 2001 PROJECT/APPROVED OCT 99
@@ FY 2001 PROJECT/APPROVED MAY 2000
^^ FY 2001 PROJECT/APPROVED MARCH 2001
>> FY 2001 PROJECT APPROVED APRIL 2001
RESOLUTION R-01-1800
A RESOLUTION NAMING AND ENDORSING THE "cOTTONBEL T TRAIL district"
BICYCLE TRANSPORTATION DISTRICT (BTD) CONCEPT, AND APPROVAL OF
THE cOTTONBEL T TRAIL PHASE III FUNDING ASSISTANCE APPLICATION
SUBMITTAL
WHEREAS, the City of Colleyville supports the North Central Texas Council of
Governments' Bicycle Transportation District (BTD) concept to assist the
region in providing cost effective, cost efficient and safe intermodal access
for bicycle and pedestrian traffic; and
WHEREAS, this regional goal complements the established national goal to double the
current percentage of total trips made by bicycling and walking and to
simultaneously reduce the number of bicyclists and pedestrians killed or
injured in traffic accidents by ten (10) percent; and
WHEREAS, the City of Colleyville has allocated funding for the development of the
Cottonbelt Trail System, and hereby commits to twenty (20%) percent
local match for funding; and
WHEREAS, the City of Colleyville has recently adopted the "Colleyville Pathways: a
Citywide Trail System Plan" that, when completed, will serve to connect
the Cottonbelt Trail to strategic destination points throughout the city; and
WHEREAS, the City of Colleyville has coordinated with adjacent cities for the
development of this trail corridor; and
WHEREAS the adjacent cities of Grapevine and South lake currently comprise a
candidate Bicycle Transportation District (BTD) in Mobility 2020, the
regional long-range transportation plan; and
WHEREAS, the Colleyville City Council endorses establishing the name "Cottonbelt
Trail District" for this BTD for identification in Mobility 2025, the long range
transportation plan update, broadening the current candidate BTD to
include Colleyville among the other cities along the Cottonbelt Trail.
Resolution R-O 1-180u
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the City of Colleyville adopts Resolution R-O 1-1800, approving the
use of $185,297 of Park Land Dedication Funds and $46,325 of Voluntary
Park Funds to serve as the local match for the submittal of a Statewide
Transportation Enhancement Program grant application for the design
and construction of the Cottonbelt Trail, Phase Ill.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF
THIS THE DAY OF
AYES, NAYS,AND
2001.
ABSTENTIONS ON
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
C ll~' Q!
f?"'V ~ ~
I' 1~_tr~~",E~
~'CI
CITY COUNCIL 7",,; AGENDA BRIEFING
For mtg. : 06/05/01 cMO Approval: I
i
Item # :
12
Resolution # :
R-01-1801
Previous Action: None
DEPT. : I
POLICE
SUBJECT:
Consideration of appointments to the Colleyville
Crime Control and Prevention District Board of
Directors (CCCPD)
Reading and Public Hearing
Backaround
In accordance with the Local Government Code, Chapter 363, Subchapter C., Section
363.101, as amended, establishing the terms for the Colleyville Crime Control and
Prevention District Board of Directors (CCCPD), to provide that, "The governing body's
membership may serve as the Board of Directors to the District. A member of a
governing body under this section as a member of the District's Board of Directors
serves a term concurrent with the member's term as a member of the governing body."
As of May 2001, the two (2) Director positions of Mike Taylor and Jody Short expired,
therefore, it is necessary to appoint Councilman Joe Hocutt and Councilman Brad Rice
to serve as members of the CCCPD for a term consecutive with their terms on the City
Council. The term of Mayor Donna Arp needs to be amended to be concurrent with her
term on the City Council.
'Af)~ m4
CITY MANAGER
(continued)
oQ~~Q5
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-O 1-180 1
Page 2 of 2
Financiallmoact
None
Recommendation
Approval of Resolution R-01-1801
Attachment
. Resolution R-01-1801
RESOLUTION R-01-1801
A RESOLUTION APPOINTING MEMBERS TO THE cOLLEYVILLE CRIME
CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
WHEREAS, in accordance with the Local Government Code, Chapter 363,
Subchapter C., Section 363.101, as amended, establishes the
terms for the board of directors. The amendment provides that,
liThe governing body of the municipality or county by resolution
may appoint the governing body's membership as the board of
directors of the district, if the appointment is approved by voters
in a creation election or continuation referendum under this Act.
A member of a governing body appointed under this section as
a member of the district's board of directors serves a term
I concurrent with the member's term as a member of the
I governing body".
I NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
I CITY OF cOLLEYVILLE, TEXAS:
II
II
Ii See 1.
II
I' Sec. 2.
I
I
i
I
I
THAT a Colleyville Crime Control and Prevention District Board
member will serve a term concurrent with their term as a member of
the governing body.
THAT Council member Joe Hocutt and Councilmember Brad
Rice shall be appointed to serve on the Colleyville Crime Control
and Prevention District Board of Directors for a term concurrent
with their terms on the City Council.
Sec. 3 THAT the term of Director Donna Arp shall
concurrent with her term as the Mayor.
I AND IT IS SO RESOLVED.
! II Passed by a vote of
I ' day of
II
II ATTEST:
I
! :
I Cynthia Singleton, TRMC
i Secretary
be amended to be
ayes,
,2001.
nays, and
abstentions on the
CITY OF cOLLEYVILLE
Donna Arp
Mayor
Cd.' nr
~'\
rr?mr~~)lK:e
~'C'
CITY COUNCIL roo, AGENDA BRIEFING
For mta. : 06/05/01 CMO Approval: i
Item #:
13
Resolution # :
R-01-1802
Previous Action: None
CITY MANAGER'S OFFICE
1
I
I
Colleyville .
Board of
DEPT. :
SUBJECT:
Consideration of appointments to the
Economic Development Corporation
Directors (CEDC)
Reading and Public Hearing
Backqround
As per Articles of Incorporation of the Colleyville Economic Development Corporation
(CEDC), if a member of the City Council ceases to be a councilmember, such event
shall constitute an automatic resignation as a director and such vacancy shall be filled in
the same manner as other vacancies. (See attached). The term of Mike Taylor has
expired; therefore, it will be necessary to appoint one (1) Councilmember to serve as a
member of the CEDC for a term consecutive with their term on the City Council.
~7JJ~
C Y MANAGER }
( continued)
DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-O 1-1802
Page 2 of 2
The term of Director Arp needs to be amended to be concurrent with her term on the
City Council.
Financial Impact
None.
Recommendation
Approval of Resolution R-01-1802
Attachment
· Excerpts of Articles of Incorporation, Article III, Colleyville Economic (paper only)
· Development Corporation Board of Directors Roster (paper copy only)
· Resolution R-O 1-1802
)
f"-""',
r
OH2~26
SECTION 3. POWER S.
In the fulfillment of its corporate purpose, the Corporation shall. be go~emed by the
Act, and shall have all of the powers set forth and .co~ferred m ~ectlon 48. of the
Act, and in other applicable taws. subject to the limItatIons prescnoed the rem and
herein and to the provisions thereof and hereof.
ARTICLE 11.
BOARD OF DIRECTORS
SECTION 1. NUMBER AND TERM OF OFFICE.
A. The property and affairs of the Corporation shall be managed and controlled
by a Board and. subject to the restrictions imposed by law, by the Articles
and these Bylaws, the Board shall exercise all of the powers of the
Corporation.
8. The Board shall consist of seven (7) directors, each of whom shall be
appointed by the City Council. Each of the directors shall be a resident of
the City.
C.
Four (4) members of the first Board shall serve terms of one (1) year and
three (3) members shall serve terms of two (2) years. The respective terms
of the initial directors shall be determined by the City Council. Thereafter,
each successive member of the Board shall be appointed and serve for two
(2) years or until a successor is appointed as hereinafter provided. Three
(3) directors shall be persons who are not employees, officers of the City
or members of the City Council.
D. Any director may be removed from office by the City Council at will. A
vacancy of any director's position which occurs by reason of death.
resignation, disqualification, removal, or otherwise, shall be filled by the City
Council.
SECTION 2. VACANCIES AND RESIGNATIONS.
A. vaca~~y i~ any position of director which Occurs by reason of death, resignation.
disqualifIcation, removal, or otherwise, shall be filled as prescribed in Article II
Section 1. A vacancy in the office of President or Vice President which occurs b~
reason of death, resignation, disqualification, removal, or otherwise, shall be filled
by election by the Board, from the remaining directors, for the unexpired portion
of the term of that office.
-2-
.
.
.
OH2n7
\
NAMES
(1 )John Grace
TERM
ADDRESSES EXPI~ES
3402 Pembroke Pkwy South Colleyville, Tx 76034 9/98
4301 Hidden Valley Court Colleyville, Tx 76034 9/98
(2)Don Butler
(3)Jack Martin
(4)Dennis Monaghan
3503 Fox Glen Colleyville, Tx 76034
9/98
2103 Woodstock Drive Colleyville, Tx 76034
9/97
(5)Dennis Johnson
4213 Green Meadow East Colleyville, Tx 76034 9/97
(6)Ronald Adams
(7)Gary Cantrell
2910 Glen Dale Drive Colleyville. Tx 76034
9/97
3400 Glade Road Colleyville. Tx 76034
9/97
Each director shall hold office for the term for which the director is appointed
unless sooner removed or resigned. Each director, including the initial directors,
shall be eligible for reappointment. Directors are removable by the City Council
at will and shall be appointed for a term of two (2) years. Initial terms of directors
shall be provided by the Corporation's Bylaws. If a director is a member of the
City Council and ceases to be a councilmember. such event shall constitute an
automatic resignation as a director and such vacancy shall be filled in the same
manner as for other vacancies.
Any vacancy of a director position occurring through death, resignation or
otherwise shall be filled by appointment by the City Council, as provided by the
Corporation's Bylaws, to hold office until the expiration of the vacating member's
term.
ARTICLE NINE
The name and street address of each incorporator are:
NAMES
ADDRESSES
(1 )John Grace
3402 Pembroke Pkwy South Colleyville. Tx 76034
4301 Hidden Valley Court Colleyville. Tx 76034
3503 Fox Glen Colleyville. Tx 76034
(2)Don Butler
(3)Jack Martin
The initial bylaws of the Corporation shall be in the form and substance
"
-4-
)
1
~
cOLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
Donna Arp
4607 Cresthaven
Colleyville, TX 76034
0: 817.540.3119
C: 817.692.4290
Term Exp: May 2001
Dennis Johnson
4213 Green Meadow East
Colleyville, TX 76034
H: 817.656.0035
0: 817.831.4275
Term Exp: September 2001
Dana Feldman
2204 Danbury Drive
Colleyville, TX 76034
H: 817.545.6837
Term Exp: May 2002
Ron Adams
2910 Glen Date Drive
Colleyville, TX 76034
H: 817.354.6802
0: 817.339.2468
Term Exp: September 2001
Ginny Tigue
4415 Meandering
Colleyville, TX 76034
817.267.5527
Term Exp: May 2002
Gary Cantrell
3400 Glade Road
Colleyville, TX 76034
H: 817.571.4834
0: 817.283.8999
Term Exp: September 2001
Terry Leake, Finance Manager
Dianne McWethy, Secretary
RESOLUTION R-01-1802
A RESOLUTION APPOINTING MEMBERS TO THE cOLLEYVILLE
ECONOMIC DEVELOMPENT CORPORATION BOARD OF DIRECTORS
WHEREAS, in accordance with Articles of Incorporation of the Colleyville
Economic Development Corporation (CEDC) if a member of the
City Council ceases to be a councilmember, such event shall
constitute an automatic resignation as a director and such vacancy
shall be filled in the same manner at other vacancies.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
THAT Councilman shall be appointed to serve on
the Colleyville Economic Development Corporation Board of
Directors for a term concurrent with their terms on the City Council.
Sec. 2.
THAT the term of Director Donna Arp shall be amended to be
concurrent with her term as Mayor.
AND IT IS SO RESOLVED.
Passed by a vote of
day of
ayes,
,2001.
nays, and
abstentions on the
ATTEST:
CITY OF cOLLEYVILLE
Cynthia Singleton, TRMC
Secretary
Donna Arp
Mayor
.-
CITY COUNCIL
Cll.\ t)f
~~.
i: '1fiIr.:.JI.....u.Ti~~
~~~_...
7n,' AGENDA BRIEFING
5/0
cMOA
I '
i For mtg. : 06/0 1 pprova : I
Item#: I
I
14 I
I
Resolution # : I
R-01-1B03
Previous Action: None
DEPT. :
CITY MANAGER'S OFFICE
SUBJECT:
Consideration of City Council Liaisons to the City
of Colleyville Boards, Commissions and
Committees
Reading and Public Hearing
Backqround
In 2000, the City Council formally established City Council liaisons for city Boards,
Commissions and Committees. The purpose of establishing City Council liaisons is as
follows:
1. Report to the City Council on the activities of the committee;
2. Advise the committee of actions taken by the Councilor being considered by the
Council related to the committee's activities; and
3. Advise the City Council as to the capabilities and contributions of committee
members at the time appointments are being considered.
On the basis that the City Council desires to continue serving as liaisons, staff has
prepared the attached resolution establishing these liaisons.
xt~ m~
CITY MANAGER )
( continued)
DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1803
Page 2 of 2
Financiallmoact
None
Recommendation
Approval of Resolution R-01-1803
Attachment
Resolution R-01-1803
RESOLUTION R-01-1803
A RESOLUTION APPOINTING CITY COUNCIL LIAISONS TO THE CITY OF
COLLEYVILLE BOARDS, COMMISSIONS AND COMMITTEES
WHEREAS, the City Council desires to serve as liaisons of the City of Colleyville
Boards, Commissions and Committees.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF cOLLEYVILLE, TEXAS:
Sec. 1. THAT the following City Council liaisons are established:
Planning and Zoning Commission
Zoning Board of Adjustments
Parks and Recreation Advisory
Board
Colleyville Tree Board
Colleyville Library Advisory
Committee
Traffic Safety Committee
Historical Preservation Committee
Capital Improvements Committee
Community Center Advisory
Committee
AND IT IS SO RESOLVED.
Passed by a vote of
day of
ayes,
,2001.
nays, and
abstentions on the
ATTEST:
CITY OF cOLLEYVILLE
Cynthia Singleton, TRMC
Secretary
Donna Arp
Mayor
COMMUNITY CENTER ADVISORY COMMITTEE
February 26, 2001 Minutes
Present: Chair Bonnie Carroll, Paul Vigiletti, Louis Miller, Mary Michaels, Muriel
Havran, Shirley Schollmeyer, Sharon O'Neil, Teri Ferney, Andrew
Wayne, Karen Birkes, Rob Rutherford
Center Manager Lin Przybyl, Guest Linda Ponder
Absent Ret Stansberger
Council Liaison Ginny Tigue, Interim City Manager Dianne McWethy
1. Chair Bonnie Carroll called the meeting to order at 5:30 p.m.
2. Chair Bonnie Carroll made a presentation to former member Linda Ponder, in
appreciation for her two-year term of service to the Community Center
Advisory Committee.
3. Chair Bonnie Carroll introduced the three incoming committee members, Teri
Ferney, Andrew Wayne and Karen Birkes.
4. Minutes for the November 6, November 28, and December 4, 2000 meetings
were approved.
5. The Committee reviewed and discussed the FY01 - 1 st Quarter Report for the
Community Center.
6. The Committee considered Staff request to use the name reference
"Colleyville Center" for the purpose of marketing for weddings and business.
The Committee concurred and requested that Staff clarify the procedure
necessary for a permanent name change. The Committee requested that the
permanent name change be an agenda item for the next quarterly meeting.
7. Chair Bonnie Carroll adjourned the meeting at 6:05 p.m.
City of
Texas
PARKS AND RECREATION DEPARTMENT
PARKS AND RECREATION ADVISORY BOARD
MINUTES
Monday, April 2,2001
7:00 p.m.
Chairman Rich Hendler called the meeting to order at 7:10 p.m. on Monday, April
2, 2001 at the Parks and Recreation Office.
ROLL CALL:
Members: Chairman Rich Hendler, Mayor Pro Tem
Ginny Tigue, Councilman Mike Taylor, Thomas
Cicherski, Karen Birkes, Roger Nelson, Steve Magee,
Chris Foy, Joe Noorlag, and Chuck Thomas.
ABSENT:
None
STAFF:
Dianne McWethy, City Manager, Monica Sue Walsh,
Parks and Recreation Manager, and Craig Dishman,
Recreation Supervisor.
1. Call to Order
2. Approval of the March 5, 2001 Minutes
Chuck Thomas moved to approve the March 5, 2001 Parks and Recreation
Advisory Board Minutes and Karen Birkes seconded the motion. The vote was
unanimous.
3. Discussion and Consideration of Newman, Jackson, Bieberstein
Landscape Architecture Proposal for Evaluation of L. D. Lockett Road
Property
Monica Sue Walsh, Parks and Recreation Manager provided an overview of the
Newman, Jackson, Bieberstein Landscape Architecture proposal for evaluation
of L. D. Lockett property.
5109 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
656-PARK
Metro: (817) 498-4749
Fax: (817) 5n-1986
Parks and Recreation Advisory Board Meeting
April 2, 2001
Page 2
Chuck Thomas motioned that the Parks and Recreation Advisory Board approve
the proposal from Newman, Jackson, Bieberstein Landscape Architecture. Joe
Noorlag seconded the motion and the vote was unanimous.
4. Discussion and Consideration of Proposed Donations from Aletha Novosel
Monica Sue Walsh, Parks and Recreation Manager discussed the donations
from Aletha Novosel.
Chuck Thomas motioned that the Parks and Recreation Advisory Board approve
the donation from Aletha Novosel. Roger Nelson seconded the motion and the
vote was unanimous.
5. Recreation, Athletics, Tennis and Seniors' Reports
Craig Dishman, Recreation Supervisor provided an overview of the current and
proposed recreation programs and activities available to citizens of Colleyville
and surrounding areas.
6. Park Operations and Capital Improvement Status Reports
Monica Sue Walsh, Parks and Recreation Manager presented a status report on
current projects.
7. Other Informational Items
Monica Sue Walsh, Parks and Recreation Manager announced the Colleyville
Proud Trash Off / Arbor Day / Tree City USA event was scheduled for April 7,
2001 for 9 a.m. to noon. Also, the Eagle Scout project was planned for April 28th
and 29th,
8. Adjournment
Roger Nelson moved to adjourn at 8:05 p.m. and Joe Noorlag seconded the
motion and the vote was unanimous.
Respectfully submitted and approved:
~~'<- !JJ~
Barbara Werner, Administrative Secretary
Zoning Board of Adjustment
Minutes - April 10, 2001
Page 1 of 2 - Approved 05122101
The regular meeting of the Zoning Board of Adjustment was called to order by Chairman McNosky
at 7:00 p.m. on April 1 0, 2001.
Roll Call:
Present:
Skip Reynolds, Jeff Byerly, Jerry Birkes. Rich Munson,
Dee McNosky
Cheryl Feigel, Larry Henry
Jan Levy
Absent:
Staff:
Approval of Minutes:
March 13, 2001
Skip Reynolds moved to approve the minutes as submitted. Jerry Birkes seconded the
motion. The motion was passed by an "Aye" voice vote with Jerry Birkes abstaining.
Chairman McNosky explained the procedures of the Zoning Board of Adjustment to the audience.
She stated that that all present members will be voting members for the meeting. Vice Chairman
Henry outlined the meeting format for the audience.
1. PUBLIC HEARING - Request of Gary M. Staggs for a variance from Section 3.23.D -
Permitted Uses PUD-R District - to allow the construction of a pool that would be closer
than five feet (5') to the side and rear property line of Lot 20, Block A. The Villas at
Caldwell's Creek, 1709 Heathermore - Case A-01-002
Staff presented the case to the Board.
Chairman McNosky opened the public hearing portion of the meeting.
Gary Staggs presented his case to the Board. There was no one else present wishing to speak.
Chairman McNosky closed the public hearing portion of the meeting.
Rich Munson said that he visited the site and there appears to be a drainage swale on the side
of the property where the pool will be located. Mr. Staggs said that the pool has been designed
to drain toward the front of the property to the street.
Mr. Munson asked the applicant if they will have to remoye the tree near the pool. He responded
that they will try to save the tree.
Skip Reynolds raised questions about the applicant not being the owner of the property and the
application had no signature of the property owner. Mr. Staggs told the Board that the builder,
Gary Panno is the owner and the Staggs have a contract on the property subject to a variance for
a pool being granted. He said that they would not close on the property until they were certain
they could build a pool. Mr. Staggs said that staff advised him that he should be the one to
present the case to the Board and he could call Mr. Panno to attend the meeting if they needed
him there.
Jerry Birkes asked Mr. Staggs if the house was already formed, didn't he realize it was a problem
for a pool to be built in that area of the property. Mr. Staggs said that he was told by the builder
Zoning Board of Adjustment
Minutes - April 10, 2001
Page 2 of 2 - Approved OS/22/01
that the developer. Raman Chandler, was going to amend the plat so that the pool would
allowed. When he checked with staff, that had not happened and staff advised him to seek a
variance.
The Board discussed the legalities of granting a variance on a property that the owner was not
party to. Skip Reynolds suggested that the variance be contingent on Mr. Panno, as the owner,
is fully in support of the variance, and provides a letter to staff before any permits can be issued
for a pool.
Jerry Birkes moved to approve the variance contingent on a letter from the property owner
being provided to staff. Rich Munson seconded the motion. The vote being:
Ayes: Reynolds, Byerly, Munson, McNosky
Noes: Birkes
ADJOURNMENT:
There being no further business, the meeting adjourned at 7:35 p.m.
Respectfully Submitted,
Qd~/_,-
?J'an Levy , -".,r
Planning & Zoni~Assistant
Approved on: May 22,2001 as submitted.
m/min/z b a minutes for 04 10 01
Planning and Zoning Commission
Minutes - May 14, 2001
Page 1 of 2 - Approved 05/29101
The regular meeting of the Planning and Zoning Commission was called to order by Chairman
Hart at 7:00 P.M. on May 14, 2001.
RollCall:
Present:
Tom Hart, Jo Ann Gasper, Luann Edwards, Joe Hocutt.
Mark Hollis, Jeffrey Wall, Bryan Hill
Barry LeBaron, Clayton Husband
Staff:
Invocation:
Commissioner Hocutt
Approval of Minutes:
April 23, 2001
Commissioner Gasper moved to approve the minutes. Commissioner Wall seconded the
motion. The vote being:
Ayes: Gasper, Edwards, Hocutt, Hollis, Wall, Hill, Hart
Noes: None
1. PUBLIC HEARING - Zoning Change requested by the City of Colleyville, from CN & AG to CC1
Village Retail on approximately 3.31 acres located at 5209 Colleyville Boulevard, on the east
side of the street. Case Z-01-011
Barry LeBaron presented the case to the Commission and reviewed the staff briefing. Chairman
Hart opened the public hearing. Those present wishing to speak were:
Louis Miller, 5303 Colleyville Blvd. He asked questions about the City's plan for the land.
Following discussion by the Commission regarding types of uses, future rezoning, and potential
buyers, Commissioner Gasper moved to recommend approval of the zoning change to CC1.
Commissioner Wall seconded the motion. The vote being:
Ayes: Gasper, Edwards, Hocutt, Hollis, Wall, Hill, Hart
Noes: None
2. PUBLIC HEARING - An amendment to the Colleyville Land Development Code regarding
Divided Entryways; Driveway Spacing; and Easement & Right-of-Way Encroachments. Case
Z-01-010
Barry LeBaron presented the case to the Commission and reviewed the staff briefing. He stated
that there were three items being proposed for revision at this time. The first item involved the
establishment of a formal process for handling easement and right-of-way encroachments. The
second item involved revisions to the subdivision regulation associated with divided entryways.
This item was being modified at the request of the Fire Department. The third item involved a
revision to the table in the Land Development Code the established minimum driveway spacing.
The table is being revised to delete the maximum driveway spacing since it was originally inserted
Planning and Zoning Commission
Minutes - May 14, 2001
Page 2 of 2 -- Approved OS/29/01
by error. Chairman Hart opened the public hearing. Mike Johnson, Fire Chief, spoke regarding
his concern over the divided entryway regulation which allowed a developer to utilize alternatives
to providing an emergency access easement as a secondary entry into a subdivision in case the
primary entrance was blocked during an emergency situation. Comments from the
Commissioners suggested that the title of the regulation be changed to more accurately reflect
the objective of the requlation.
Following discussion, Commissioner Gasper moved to table the case until the next meeting
and continue the public hearing. Commissioner Wall seconded the motion. The vote
being:
Ayes: Gasper, Edwards, Hocutt, Hollis, Wall, Hill, Hart
Noes: None
3. Consideration of rescheduling the May 28, 2001 Planning and Zoning Commission meeting
to May 29,2001: The Commissioners decided to reschedule the meeting to May 29,2001.
4. Citizens' comments regarding items not on the agenda: There were none.
5. Staff comments, reports and discussion items: There were none.
6. Commissioners' comments and reports: There were none.
ADJOURNMENT:
The Commission moved to adjourn the meeting at 8:15 p.m. The motion was seconded and
passed by acclamation.
Respectfully Submitted,
~/ 1/ ',- p'
v, - :~-;;q
,I n Levy C/
Planning & Zoning Assistant
Approved on: May 29,2001 as submitted.
NOTE: As a matter of public record, an audio recording of the above Planning and Zoning
Commission meeting is available upon request.
RESOLUTION R-01-1804
A RESOLUTION APPROVING COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR
COUNCIL MEETING OF
June 5, 2001
WHEREAS, Council has taken action on certain items on the agenda under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the agenda decisions approved by Council action under Business this
date and not otherwise adopted by Ordinance and/or separate Resolution
as follows are hereby adopted:
a. THAT
I
i I
I AND IT IS SO RESOLVED.
APPROVED THIS DAY OF
AYES, NAYS, AND ABSTENTIONS.
,2001, BY A VOTE OF_
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor