HomeMy WebLinkAboutCity Council-Agenda Packets-1/16/2001
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Texas
AGENDA
CITY COUNCIL MEETING
5400 BRANSFORD ROAD
January 16, 2001
6:45 P.M. - CALL TO ORDER
ROLL CALL
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -
Sec. 551.072 -
Sec. 551.074-
Sec. 551.074-
Consultation with Attorney
Property Acquisition - Village at Colleyville
Personnel - City Manager Executive Search
Personnel - Planning and Zoning Commission related to
compliance with Open Meetings Act
7:30 P.M. - RESUME REGULAR MEETING
INVOCATION: Sister Dorothy Eggering, Good Shepherd Catholic Community Church
PLEDGE OF ALLEGIANCE: Ross Foster, City Attorney
2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND
ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS
Presentation of plaques to outgoing Parks and Recreation Advisory Board members
Ken Crooks, Dan Witte and Vince Rosen
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 5n-7575
CONSENT:
3. READING AND PUBLIC HEARING - Resolution R-01-1750 - Consent Items:
a. Approval of minutes of the regular City CouncH meeting of January 3,
2001
b. Approval of an agreement with Ben Sanford & Associates, Inc. for
telecommunications and cabling services consulting for the Justice Center
in an amount not to exceed $11,780
c. Approval of water meter purchase bid award to Texas Water Products,
Inc., for the amount of $74,507.10
d. Approval of a contract amendment with Brinkley Sargent Architects for the
Architectural Design of City Hall in the amount of $45,000
4. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1265 -
Authorizing the issuance of Certificates of Obligation, Series 2001
5. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1266 -
Authorizing the issuance of Municipal Drainage Utility System Revenue and
Refunding Bonds, Series 2001
6. FIRST READING AND PUBLIC HEARING - Ordinance 0-01-1267 -
Authorizing the issuance of General Obligation Refunding Bonds, Series 2001
7. READING AND PUBLIC HEARING - Resolution R-01-1751 - Rescinding
Resolution R-99-1586 and approving a Tax Increment Reinvestment Zone #1
Project and Agreement for Redevelopment Site No. 1 with Village Monticello
Partners, L TD
8. READING AND PUBLIC HEARING - Resolution R-01-1752 - Approving and
authorizing the publication of notice of intent to issue Certificates of Obligation,
Series 2001
9. READING AND PUBLIC HEARING - Resolution R-01-1753 - Approval to
support a Countywide effort to establish an Emergency Warning System to be
funded and managed by the existing Tarrant County 9-1-1 District by expanding
the 9-1-1 service charge on telephone bills
10. READING AND PUBLIC HEARING - Resolution R-01-1754 - Approval of
Pleasant Run Practice Site Master Plan
TABLED ITEMS:
11. CONSIDERATION OF ORDINANCE 0-00-1263 - Zoning Change requested by
Bailey Draper Custom Homes, Inc., from AG to R20 on 5.006 acres located at
7210 John McCain Road, Case Z-00-085
STAFF REPORTS:
12. MONTHLY FINANCIAL REPORT
REPORTS:
13. TRAFFIC SAFETY ADVISORY COMMITTEE MINUTES - January 8,2001
COLLEYVILLE CITY COUNCIL AND TAX INCREMENT FINANCING DISTRICT
BOARD WORKSESSION MINUTES - January 9, 2001
CITIZEN COMMENTS:
14. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
ACTION/RESOLUTION:
15. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF JANUARY 16, 2001 -
Reading and Public Hearing - Resolution R-01-1755
ADJOURNMENT:
16. ADJOURNMENT
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at 577-
7575, and reasonable accommodations will be made to assist you.
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CITY COUNCIL T",", AGENDA BRIEFING
For mtg. : 01/16/01 CMO Approval:
Item # :
1
Ordinance # :
N/A
Previous Action: None
DEPT. :
CITY COUNCIL
SUBJECT:
Executive Session - In accordance with Texas
Government Code Chapter 551, Subchapter D
Sec. 551.071 -
Sec. 551.072 -
Sec. 551.074-
Sec. 551.074-
Consultation with Attorney
Property Acquisition - Village at Colleyville
Personnel - City Manager Executive Search
Personnel - Planning and Zoning Commission related to
compliance with Open Meetings Act
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~MENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
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CITY COUNCIL Tm, AGENDA BRIEFING
For mtg. : I 01/16/01 CMO Approval:
Item # : I
2
Ordinance # :
N/A
Previous Action: None
DEPT. :
CITY COUNCIL
SUBJECT:
CORRESPONDENCE, MISCELLANEOUS
REPORTS OF MEETINGS ATTENDED BY THE
COUNCIL AND CITY OFFICIALS AND
ANNOUNCEMENTS, PROCLAMATIONS, OR
PRESENTATIONS
Mayor Arp will present plaques to Dan Witte (1994-2000), Ken Crooks (1996-2000) and
Vince Rosen (1998-2000) for their outstanding service on the Parks and Recreation
Advisory Board.
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DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
RESOLUTION R-01-1750
A RESOLUTION APPROVING COUNCIL ACTION
UNDER CONSENT ITEMS AT THE REGULAR
COUNCIL MEETING OF JANUARY 16, 2001
WHEREAS, Council has taken action on certain items on the agenda under Consent
Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1:
THAT the agenda decisions approved by Council action under Consent
Items as follows are hereby adopted:
a.
THAT the minutes of the regular City Council meeting of January 16,2001
are hereby approved.
b.
THAT the approval of an agreement with Ben Sanford & Associates, Inc.,
for telecommunications and cabling services consulting for the Justice
Center in an amount not to exceed $11,780.
c.
THAT approval of water meter purchase bid award to Texas Water
Products, Inc., for the amount of $74,507.10.
d.
THAT the approval of a contract amendment with Brinkley Sargent
Architects for the Architectural Design of City Hall in the amount of
$45,000.
AND IT IS SO RESOLVED.
Passed by a vote of ayes,
of , 2001.
nays, and
abstentions on the
day
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
MINUTES OF THE
COLLEYVILLE CITY COUNCIL MEETING
JANUARY 3,2001
The regular meeting of the Colleyville City Council was called to order by Mayor Donna
Arp on January 3,2001, at 6:50 p.m.
ROLL CALL:
Councilpersons Jody Short, Mike Taylor, Dana Feldman, Dennis
Marlin and Mayor Pro Tem Ginny Tigue were present. Mayor
Donna Arp, Interim City Manager Dianne McWethy, Project
Manager Keith Fisher, Development Coordinator Clayton Husband,
Public Works Manager Randy Brown, Police Chief John Young,
Fire Chief Mike Johnston, Community Center Manager Un Pryzbyl,
Marketing Specialist Dixie Cawthorne, Executive Secretary Diane
Rasor, City Attorney Ross Foster and City Secretary Cynthia
Singleton
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -
Sec. 551.072-
Sec. 551.072-
Sec. 551.074 -
Sec. 551.074-
Consultation with Attorney
Property Acquisition - Village at Colleyville
Property Acquisition - Fire Station
Personnel - City Manager Executive Search
Personnel - Planning and Zoning Commission related to
compliance with Open Meetings Act
Mayor Arp explained that the Executive Session had been called in accordance with
Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Consultation
with Attorney, Section 551.072 - Property Acquisition, and Section 551.074 -
Personnel. She further explained that there would be no decisions made or action
taken during this time. The meeting was recessed at 6:52 p.m., and reconvened at 7:34
p.m.
The invocation was given by Mayor Arp, after wtlich Ross Foster led the Pledge of
Allegiance.
CITY COUNCIL MINUTES
JANUARY 3, 2001
2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND
ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS
Mayor Arp presented a Key to the City to Dr. Jim Thompson, Superintendent of the
Grapevine-Colleyville Independent School District in honor of his leadership and service
to the school district and community. Under Dr. Thompson's leadership, the District's
Advanced Placement scores rose to the top one percent internationally, fifteen G-CISD
campuses received the Exemplary rating and both G-CISD high schools were named to
Newsweek magazine's list of the top 200 high schools in America.
Dr. Thompson spoke about the partnership the Grapevine-Colleyville Independent
School District and the City share.
Mayor Arp announced that a ceremony honoring Dr. Jim Thompson would be held
January 5, at 4:30 p.m. in the Colleyville Heritage High School auditorium.
Councilman Taylor commended Dr. Thompson for his leadership and stated he has
been a tremendous asset to the community.
Mayor Pro Tem Tigue thanked Dr. Thompson for his service to the community and
stated he will be remembered for leading the district to academic excellence.
CONSENT:
3. READING AND PUBLIC HEARING - Resolution R-01-1746 - Consent Items:
a. Approval of minutes of the regular City Council meeting of December 19,
2000
b. Approval of a construction contract with Saber Development for Project
"C" - Phase II Sanitary Sewer Project in the amount of $400,001.54
c. Approval of a testing services contract with Rone Engineers, Inc., for
Project "C" - Phase II Sanitary Sewer Project in the amount of $18,674
d. Approval to purchase a replacement front-line Ford F-450 Type 1 Medium
Duty Ambulance through the Houston-Galveston Area Council of
Governments (H-GAC) contract in the amount of $124,850.08
e. Approval to enter into an Interlocal Agreement with the Cities of North
Richland Hills and Hurst to provide reciprocal Automatic Aid for Fire
Protection and Emergency Medical Services
f. Approval of the disposal of surplus venicles and equipment
2
CITY COUNCIL MINUTES
JANUARY 3, 2001
Mayor Arp opened the public hearing and read Resolution R-00-1746 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Councilman Short moved to approve Resolution R-00-1746.
Mayor Pro T em Tigue seconded the motion.
Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
4. SECOND READING AND PUBLIC HEARING - Ordinance 0-00-1262 - Zoning
Change requested by H. Darryl Heath, from R40 to R30 on 0.7999 acres located
at 305 White Drive, Case Z-OO-084
Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1262.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Mayor Pro Tem Tigue moved to approve Ordinance 0-00-1262.
Councilman Feldman seconded the motion.
Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
5. SECOND READING AND PUBLIC HEARING - Ordinance 0-00-1263 - Zoning
Change requested by Bailey Draper Custom Homes, Inc., from AG to R20 on
5.006 acres located at 7210 John McCain Road, Case Z-00-085
Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1263.
Mr. Grady Walker, 7309 John McCain Road, requested that this item be tabled and
asked the City engineering staff to investigate and provide a statement of fact and
recommendation regarding utilities, easements an~. drainage issues on this property.
3
CITY COUNCIL MINUTES
JANUARY 3, 2001
Mr. Gary Cinotto, 4107 Briar Ridge Drive, Mr. Fred Ballinger, 304 West Bandit Trail, Mr.
Josh Coleman, 7204 John McCain Road, Ms. Beth Battles, 101 John McCain Road, Mr.
AI Zim, 7209 John McCain Road and Mr. Dennis Newgren, 200 John. McCain Road
spoke in opposition to the proposed Ordinance.
Mr. Bailey Draper, applicant, spoke regarding density of the property, drainage and
answered questions of the Council.
Mr. Tom Hoover, Hoover-Cline, Inc., representing the applicant, was present to answer
questions of the Council.
Discussion ensued regarding flooding, detention ponds, R30 zoning, PUD-R zoning and
a petition signed by 20% of the residents affected, which triggers the 20% rule and
requires a super majority vote (four votes) of the Council.
Brian Cline, Hoover-Cline, Inc., representing the applicant, was present to answer
questions of the Council.
Councilman Taylor moved to table Ordinance 0-00-1263.
Councilman Marlin seconded the motion.
Ayes: Councilpersons Short, Taylor, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
6. SECOND READING AND PUBLIC HEARING - Ordinance 0-00-1264 _
Amending Ordinance 0-92-880 setting fees and charges for City services and
facilities to provide for a deposit and rental fee structure for the Community
Center Garden Plaza and Ballastrada
Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1264.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Mayor Pro Tem Tigue moved to approve Ordinance 0-00-1264.
Councilman Marlin seconded the motion.
Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue
Nays: None
4
CITY COUNCIL MINUTES
JANUARY 3, 2001
Mayor Arp declared the motion carried.
7. READING AND PUBLIC HEARING - Resolution R-01-1747 - Acceptance of the
Annual Audit for Fiscal Year Ended September 30, 2000
Mayor Arp opened the public hearing and read Resolution R-01-1747 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Mayor Arp commended Terry Leake, Finance Director and Dianne McWethy, Interim
City Manager for keeping the City's finances in order.
Mr. Jerry Gaither, Partner, Weaver & Tidwell, LLP, expressed appreciation for the City's
assistance in conducting the audit, provided a summary of GASB 34, and answered
questions of the Council.
Mayor Arp thanked Mr. Gaither for the presentation.
Councilman Taylor moved to approve Resolution R-01-1748.
Councilman Marlin seconded the motion.
Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
8. READING AND PUBLIC HEARING - Resolution R-01-1748 - Appointment of
Parks and Recreation Advisory Board members
Mayor Arp opened the public hearing and read Resolution R-01-1748 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Councilman Short nominated Joe Noorlag to Place 1 of the Parks and Recreation
Advisory Board.
There were no other nominations made.
Joe Noorlag - Councilpersons Short, Taylor, Fel.dman, Marlin, and Mayor Pro Tem
Tigue
5
CITY COUNCIL MINUTES
JANUARY 3,2001
Mayor Arp declared Joe Noorlag appointed to Place 1 of the Parks and Recreation
Advisory Board.
Councilman Taylor nominated Vince Rosen to Place 3 of the Parks and Recreation
Advisory Board.
Councilman Feldman nominated Tom Cicherski to Place 3 of the Parks and Recreation
Advisory Board.
There were no other nominations made.
Vince Rosen - Councilpersons Taylor and Short
Thomas Cicherski - Council persons Feldman, Marlin, Short, and Mayor Pro Tem Tigue
Mayor Arp declared Thomas Cicherski appointed to Place 3.
Councilman Feldman nominated Chris Foy for Place 5 of the Parks and Recreation
Advisory Board.
Councilman Short nominated Ken Crooks for Place 5 of the Parks and Recreation
Advisory Board.
Chris Foy - Councilpersons Feldman, Marlin, and Mayor Pro Tem Tigue
Ken Crooks - Councilpersons Taylor and Short
Mayor Arp declared Chris Foy appointed to Place 5.
Councilman Marlin nominated Chuck Thomas for Place 7 of the Parks and Recreation
Advisory Board.
Councilman Short nominated Dan Witte for Place 7 of the Parks and Recreation
Advisory Board.
Chuck Thomas - Council persons Marlin, Feldman and Mayor Pro Tem Tigue
Dan Witte - Councilpersons Taylor and Short
Mayor Arp declared Chuck Thomas appointed to Place 7.
6
CITY COUNCIL MINUTES
JANUARY 3, 2001
TABLED ITEMS:
9. CONSIDERATION OF ORDINANCE 0-00-1257 - Zoning Change requested by
David Bagwell, from AG to PUD-R (planned unit development-residential on
54.93 acres located on a portion of Bluebonnet Hills on Hall-Johnson Road -
Broughton, Case Z-OO-064
Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1257.
Councilman Marlin made a motion to remove Ordinance 0-00-1257 from the table.
Mayor Pro Tem Tigue seconded the motion.
Ayes: Councilpersons Short, Taylor, Feldman, Marlin and Mayor Pro Tem Tigue
Nays: None
Mr. Rich Munson, 1905 Hall-Johnson Road, Mr. AI Zim, 7209 John McCain Road, and
Ms. Ruth Heidel, 1712 Gatehouse Court spoke in opposition to the proposed
Ordinance.
Discussion ensued regarding cemetery land dedication and legal requirements for
undedication of the land.
Mr. David Bagwell, applicant was present to answer questions of the Council.
Discussion ensued regarding drainage, detention facilities, and the reasons Mr. Bagwell
rescinded some of the special conditions.
Ms. Dee Barker spoke regarding dedicated land and the process of undedicating the
land.
Councilman Marlin moved to approve Ordinance 0-00-1257.
Mayor Pro Tem Tigue seconded the motion.
Councilman Taylor made a friendly amendment to install screening and landscaping on
the north side of Hall-Johnson Road and the east side of the tract of property.
Councilman Marlin and Mayor Pro Tem accepted the amendment.
Councilman Feldman made a friendly amendment to add the words "preliminary" and
"final plat" and the site plan should be considered conceptual only. Also, add a section
that makes the zoning change provisional on the property being undedicated land by
the County court so the zoning won't be changed if"j"t is not undedicated.
7
CITY COUNCIL MINUTES
JANUARY 3,2001
Councilman Marlin did not accept the amendment.
Mayor Pro Tem Tigue made a friendly amendment to require the back gate to include
an opticon opener.
Councilman Marlin accepted the amendment.
Ayes: Councilpersons Taylor, Marlin, Short and Mayor Pro Tem Tigue
Nays: Councilman Feldman
Mayor Arp declared the motion carried.
REPORTS:
10. PLANNING AND ZONING COMMISSION MINUTES - December 11,2000
There was no action taken on this item.
CITIZEN COMMENTS:
11. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
ACTION/RESOLUTION:
12. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF DECEMBER 19, 2000-
Reading and Public Hearing - Resolution R-01-1749
This Resolution was not needed.
ADJOURNMENT:
13. ADJOURNMENT
There being no further business before the City Council, Councilman Feldman moved to
adjourn.
Councilman Marlin seconded the motion.
Ayes: Council persons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the meeting adjourned at 10: 1 S p. m.
8
CITY COUNCIL MINUTES JANUARY 3, 2001
APPROVED THIS DAY OF ,2001, BY A VOTE OF
AYES, NAYS, AND ABSTENTIONS.
Minutes taken and prepared by:
Cynthia Singleton, TRMC
City Secretary
9
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CITY COUNCIL Tm_ AGENDA BRIEFING
For mta. : 01/16/01 CMO Approval:
Item # :
3b
Resolution # :
R-01-1750
Previous Action: None
DEPT. :
POLICE
SUBJECT:
Approval of an agreement with Ben Sanford &
Associates, Inc., for telecommunications and
cabling services consulting for the Justice Center
in the amount of$11,780.00 - by Consent
Reading and Public Hearing
Backoround
The pOlice department currently uses Lucent telephone handsets that are no longer
supported by the manufacturer and will be replaced in the new Justice Center facility.
Additionally, the municipal court will require new handsets.
The City developed a Request for Proposal for consulting services related to
telecommunications infrastructure, voice/data cabling, as well as voice equipment for
the Colleyville Justice Center. The consultant will assist the City in specifying space
requirements for installing voice and data equipment, identifying the expected needs for
voice/data cabling, installation and equipment and managing the request for proposal
process of vendors for cabling, voice communication, voicemail and data
communication equipment. The consultant will ensure that adequate
telecommunications equipment and infrastructure is installed to accommodate current
and future police and municipal court functions.
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(continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resoluticm R-01-1750
Page 2
The proposal was advertised on Wednesday, November 22 and on Wednesday,
November 29. Twenty-six (26) vendors received the proposal, which were due on
Wednesday, December 6. Five proposals were received (see attached Bid Tabulation
Sheet).
Based on the criteria established in the proposal, the evaluation team narrowed the list
to three firms and conducted informational meetings with Pierce, Goodwin, Alexander, &
Linville, OTM Engineering, and Ben Sanford & Associates, Inc. Based on the criteria,
staff recommends Ben Sanford & Associates, Inc. which is also the low bid.
FinanciallmDact
The cost of telecommunications and cabling consulting services submitted by Ben
Sanford & Associates, Inc., is $7,980.00 for Scope of Services - Standard and
$3,800.00 for Project Management Services. The total cost for consulting services is
$11,780.00. The consulting services will be funded from the current Colleyville Crime
Control Prevention District (CCCPD) construction budget.
Recommendation
Approval of Consulting Services Agreement with Ben Sanford & Associates, Inc., for
telecommunications and cabling services in the amount of $11,780.00.
Attachments
Request for Proposal submitted by Ben Sanford & Associates, Inc. (Paper copy only)
RFP 01-001 Bid Tabulation Sheet (Paper copy only)
Ben Sanford & Associates, Inc.
Telecommunications Consulting
REQUEST FOR PROPOSAL
RFP #01-001
FOR
TELECOM CONSULTING
SERVICES
PREPARED FOR
THE CITY OF
COLL~WILL~
BY
BEN SANFORD & ASSOCIATES, INC.
.-
4:30 p.m. CST, December 6, 2000
2010 Lake Country Drive · Arlington. Texas 76012-5711
Office: (Metro) 817-316-0500 · Fax: (Metro) 817-316-0499
TABLE OF CONTENTS
Page.
Request For Proposal #01-001 .. ...............................-..................... ...........;....... 1-20
I. Overview............................................ .................................................................1
II. Business Organization..............................................................................,'.........2
III. Proposed Project................................................................................................. 2
IV. Cost Structure....... ....... .............................................. ........... .... ..... ..... ..... .... ........5
V. Estimated Time Schedule ................................. ................................................ ..5
VI. Project Personnel............ ............... ............................ ........................ ... ......... .....6
VII. Recent Projects.. ............ ............................. .......,........... ..........................,...........8
VIII. References........................................................................................................ ..11
IX. Society of Telecommunications Consultants..................................................... 12
Consulting Agreement
Exhibit A
Exhibit B
Sample Letter of Agency
November 20,2000
REQUEST FOR PROPOSAL
RFP #01-001
Consulting Services
Related to the Telecommunications Infrastructure
of the City of Colleyville Justice Center
I. Nature of Request
A. The City of Colleyville invites consultants to submit proposals related to voice and
data network at the Colleyville Justice Center, a combined facility that will house the
Police Department and Municipal Court.
B. The City is seeking consulting services for recommendations and support in these
areas:
1. Evaluation of expected needs for telecommunications and voicemail equipment
2. Evaluation of expected needs for voice/data cabling, installation, and equipment
3. Assistance in writing specifications for cabling and voice and data communication
4. Management of the Request For Bid (RFB) process and recommendation of
vendors for cabling, voice communication, voicemail and data communication
equipment.
C. The consultant may also propose to provide cabling services and voice/data
communication equipment as specified in the RFB. A successful proposal for the
consulting services described in this document will not disqualify the consultant from
submitting a future bid for telecommunications equipm.ent.
D. Additional information, inventories and other documentation will be available to
interested firms upon request and will be distributed to all interested firms as
addenda to this RFP.
II. Background
The City of Colleyville has worked with the architectural firm Brinkley-Sargent to plan
and design a facility proposed for Riverwalk Drive between Hall-Johnson Road and
Glade Road (see Attachments A and B). The City of Colleyville has purchased property
for this facility next to the Colleyville Community Center and plans to let construction
contracts in Fall 2000. The number of staff using the Justice Center upon completion
will be approximately 45 employees. In five to ten years, the number of staff using the
center is projected to be approximately 75 employees.
Municipal Court offices are currently in Colleyville City Hall, 5400 Bransford Road.
These offices will move to the new Justice Center and expand to allow for more
RFP #01-001
Page 1 of 20
Proposer's initials ~
customer service and office space, including a new office for the Municipal Judge.
Court staff must be networked with access to a shared database at both servicf
windows and in the courtroom. Court staff will NOT require WAN access to the existing
or proposed City Hall to send data about fine and fee payments to the Finance server.
The consultant will assist the City in specifying electrical and space requirements for
installing voice and data equipment in the Communications (Dispatch) area of the
Justice Center that will be adequate to support Municipal Court, Police Administration,
Jail, Patrol and Communications functions with room for growth. Specifications for any
system must include separation of administrative telecommunications equipment from
the 911 system.
The Police Department administrative offices and dispatch center are currently on
Bransford Road between City Park and Glade Road. The administrative offices
currently use Lucent telephone handsets that are no longer supported by the
manufacturer and will be replaced in the move to the Justice Center. Municipal Court
will also require new handsets, because they will leave current Toshiba equipment at
City Hall for use by other departments when Court vacates its current office space.
Telephone equipment at the current Police Department facility does not have voicemail
capability. The Consultant will specify voicemail features and capabilities with an
emphasis on ease of use and reliability for equipment for the Justice Center. Voicemail
equipment for the Justice Center must have adequate memory and an adequate
number of mailboxes to serve both Municipal Court and Police staff and must be
expandable.
The Police Department has an 800 MHz FCC- and FAA-approved radio tower at the
current Police Department complex on Bransford, which will remain at this site. Police
Dispatch and this tower support Motorola radios in patrol cars, Fire Department
vehicles, utility trucks and hand-held units. Dispatch also operates a mobile computer
terminal (MCT) system that sends information to laptop computers in patrol cars via
CDPD connections. The successful Bidder will include in its recommendations and
specifications a means to connect the Communications equipment
III. Contract Period
The City seeks contracts that run from the award date through January 31, 2002.
Selection of consultants for the purchase and installation of telecommunications
equipment must be approved by the City Council by January 31, 2001 for facility
construction to remain on schedule.
Cabling must be completed by September 15, 2001 and equipment must be installed
and tested by September 30, 2001 to meet the proposed opening date for this facility
(These dates are subject to revision during construction).
RFP #01-001
Page 2 of 20
Proposer's initials c..g
IV. Scope of Services - Standard
Proposals should, at a minimum, include:
1. Standards Documentation
A. Meet with Police and Court personnel and software providers to identify network
requirements.
B. Generate standards for telecommunications equipment and cabling that will be
applicable to the initial voice/data infrastructure and future expansion/upgrade.
C. Provide cost estimates based on the above to give the City adequate opportunity
to add to or scale back specifications prior to bidding and remain within budget.
D. Provide lead time estimates based on the above to give the City and the General
Contractor adequate opportunity to reschedule bidding and construction and
remain within targets for move-in and opening day.
2. Construction Documentation Assistance
A. Identify drop locations and counts for employee stations and work areas.
B. Identify drop locations and counts for support equipment such as networked
digital copiers, shared printers, hub and router closets, and fax machines.
C. Coordinate designs with the City, the Architect of Record and other contractors
during the specification and RFB-writing phase to promote and maximize
efficiency in cable distribution (Minimize linear footage of cable to be installed).
D. Coordinate documentation with the City and the Architect of Record to produce
scale diagrams and maps for proposed drop locations, cabling routes, patch
panels and closets, with a suggested scheme for identifying and labeling cable
as it is installed.
E. The Consultant will produce and provide both hard and soft copies (CAD
preferred) of all of the above to the City of Colleyville during the specification and
RFB-writing phase that become the property of the City of Colleyville.
F. Final as-built diagrams are NOT the responsibility of the Consultant. Final as-
built diagrams are the responsibility of the firms that are successful in winning the
bids for equipment, cabling. installation and support.
RFP #01-001
Page 3 of 20
Proposer's initials ~ j2..,
3. Communications Room (Dispatch Center) Design
A. Coordinate designs with the City, the Architect of Record and other contractors
during the specification and RFB-writing phase to promote and maximize
efficiency of the Communications room layout, allowing adequate space for
hardware, cabling and electrical supply for computer and telecommunications
equipment, allowing room for growth.
8. Coordinate with the City and the Architect of Record to allow adequate space
and electrical supply for UPS and standby generator systems for both
administrative and 911 functions.
C. Coordinate documentation with the City and the Architect of Record to produce
scale diagrams and maps for proposed rack locations and elevations, cabling
routes, etc. that promote efficient employee work flow, access to key components
for maintenance, and compatibility with other building systems.
D. The Consultant will produce and provide both hard and soft copies (CAD
preferred) of all of the above to the City of Colleyville during the specification and
RFB-writing phase that become the property of the City of Colleyville.
E. Final as-built diagrams are NOT the responsibility of the Consultant. Final as-
built diagrams are the responsibility of the firms that are successful in winning the
bids for equipment, cabling, installation and support.
F. Coordinate the move of 911 and telephone service to new building without
interruption.
4. Vendor Selection
A. Write Requests for Bids for all equipment and services to be purchased by the
City of Colleyville to provide voice and data infrastructure for the Justice Center.
B. Identify reputable vendors and solicit Requests for Bids according to the City of
Colleyville's purchasing rules and applicable state laws.
C. Review responses for accuracy, adherence to specifications, and completeness.
D. Make recommendations to the City of Colleyville about which vendor to select for
various phases and tasks related to the above, providing details that explains to
the City Council and other decision makers why one or more vendors is most
appropriate and cost-effective.
RFP #01-001
Page 4 of 20
Proposer's initials ciS
V. Project Management Services - Optional
The City of Colleyville may decide to award a consulting contract that in~ludes serv!ces
in addition to those described above. Responses to this request may Include, pnced.
separately, a proposal. for the following services. The successful Consultant may not be
eligible for some or any of the services below if the Consultant's firm is also awarded
installation or equipment contracts (The City will not pay a Vendor to monitor his/her
own work).
1. Cabling Quality Assurance
A. During installation of the cabling infrastructure, the Consultant will coordinate with
the cabling installer and the General Contractor to minimize wait time, rework
and construction delays.
B. Update the City of Colleyville weekly on the progress of cable installation.
C,. Sample and retest cable connections for quality and speed before accepting the
Installer's documentation book.
D. Sample and verify that labeling of drops and cabling matches the Installer's
documentation and the Consultant's suggested labeling scheme before accepting
the installers documentation book.
E. Notify the City when tasks or phases in the cabling contract are fulfilled with
satisfactory quality and that the City can ~elease payment for such invoices.
2. Manage Voice Switch and/or Telephone Equipment Installation
A. Inventory hardware and equipment deliveries to confirm that quantities and
models delivered match specifications and contractual requirements. Notify the
City when hardware is received in satisfactory condition and that the City can
release payment for such invoices.
B. Assist the Architect of Record and the General Contractor in creating and
correcting "as-built" maps and diagrams related to voice and data infrastructure.
C. Manage all service providers identified as Successful Bidders in the RFB phase.
Coordinate service activation to fit in with the overall construction and move-in
schedule. Monitor the quality and reliability of initial connections. Notify the City
when connections are up within specifications and that the City can release
payment for invoices for setup and the first month of actual service.
RFP #01-001
Page 5 of 20
Proposer's initials M
D. If applicable, coordinate installation and cutover dates with the Switch Vendor,
the City, and the General Contractor.
.,
E. If applicable, coordinate temporary switch hardware programming and usage,
allowing adequate time for switch testing prior to move-in.
- .
F. Coordinate training among equipment vendors, installers and service providers
so that designated, appropriate Communications staff can perform basic
management and maintenance functions without paying for a service call.
G. Coordinate among the handset vendor, the Court Clerk and Police Administration
staff to schedule and monitor user training sessions for all Justice Center
employees.
VI. Special Requirements and Qualifications
1. Ability and willingness to accept a work order and/or purchase order for services
rendered, with invoiced costs payable within contracted terms;
2. Management of or access to the expertise, equipment and facilities necessary to
reasonably perform all functions listed in Sections IV and V, Scope of Services (and
optional services, if applicable), above;
3. Willingness to provide and review of a detailed profile of the vendor's organization,
including:
· the number of employees in applicable levels or divisions of the organization
· the number of years that the organization' has been in related lines of business
· the organization's home office location and/or primary place of business
· resumes of key management staff, and
· resumes of staff responsible for servicing the City's account;
4. References from three (3) current clients, preferably municipalities in the
Dallas/Fort Worth Metroplex area, including: business name, address, phone
number, contact person, and years as a client; and
5. References from three (3) former clients, where products and/or services offered
are no longer in use, preferably municipalities in the Dallas/Fort Worth Metroplex
area, including: business name, address, phone number, contact person, and
years as a client.
RFP #01-001
Page 6 of 20
Proposer's initials 0---.b
VII. Selection Criteria
The criteria for selection will include the following:
1. The company's specific experience, technical competence, and years of experience.
in the areas stated in this proposal (33%); .
2. Qualifications and experience of personnel to be assigned work related to this
project, including industry certifications held (22%);
3. The City's review of vendor References (22%);
4. Cost for each element of the proposal (11 %); and
5. Prior experience with the City (11 %).
VII. Response Packages
Responses to this request should include the following:
1. The name, address and telephone number of your company and a contact name
2. A brief description of recent projects completed by your company (or ongoing
support contracts) which are comparable to the proposed Colleyville scope of
services. For each project, provide a brief description of the project, its location,
completion date and cost.
3. Identification of your firm's key personnel, who would have direct responsibility for
fulfilling the requirements of the bid for the project. Please comment on the ability of
your firm to sustain loss of key personnel.
Submit four (4) copies (1 signedlinitialed and 3 photocopies) of your response in
a sealed envelope by 4:30 p.m., Wednesday, December 6,2000 to:
RFP #01-001, Telecom Consulting
Collin Boothe, Financial Analyst
City of Colleyville
5400 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
RFP #01-001
Page 7 of 20
Proposer's initials C' h
Address general questions regarding the proposal, in writing, to Collin Boothe, Financial
Analyst by U.S. Mail at 5400 Bransford Rd., P.O. Box 185, Colleyville, TX 76034 or by
fax at (817) 577-7555.
The City plans to make the selection of finalists by Wednesday, December 13, 2000
through staff recommendation. After the selection, finalists will make presentations to
staff to facilitate the selection of the proposal winner.
RFP #01-001
Page 8 of 20
Proposer's initials (IS
November 20,2000
CITY OF COLLEYVILLE
REQUEST FOR PROPOSAL
Consulting Services Related to the Telecommunications Infrastructure
of the City of Colleyville Justice Center
Sealed proposals will be received at the City of Colleyville City Hall, 5400 Bransford
Road, P.O. Box 185, Colleyville, TX 76034 until Wednesday, December 6. 2000 at
4:30 p.m. CST. Proposal responses received after the opening time and date will be
returned to the sender, unopened.
The envelope should be marked:
RFP #01-001, Telecom Consulting
Collin Boothe, Financial Analyst
City of Colleyville
5400 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
In submitting the attached proposal, including terms, conditions, instructions to
proposers and specifications, the vendor agrees that acceptance of any or all
proposal items by the City of Colleyville, Texas within a reasonable period of time
constitutes a contract.
Name:
Ben Sanford & Associates, Inc.
Address:
2010 Lake Country Dr., Arlington TX
Telephone Number:
817-316-0500
Facsimile Number:
817-316-0499
Authorized Signature:
~'~ ~&
Printed Signature:
Chris Beck
An authorized representative of the proposing entity must sign all responses.
Responses received unsigned will not be considered. Pages that include a space for
the Proposer's initials need to be initialed by the authorized representative. Such
initials signify that the authorized representative has read and understands these
pages.
RFP #01-001
Page 9 of 20
Proposer's initials c..JS
PROPOSAL
Please indicate the proposed rate for each service in the space provided.
Scope of Services, $ 7,980.00
Standard (from Section IV above)
Project Management Services, $ 3,800.00
Optional (from Section V above)
RFP #01-001
Page 10 of 20
Proposer's initials c.JS
EXCEPTIONS TO SPECIFICATIONS
We have not included hours to do items IV. 2. E. and 3. D. We
feel that our cost to do so would make our proposal toocost~y
for the City. Besides which, these aspects are normally done
by the chosen vendor as part of their project and is included
in their price. We feel that the vendor drawings should su~fice
in this case and save the City extra- costs. -However, this does
not preclude us from working with the architect and contractor
on designingeverything in items IV. 2. D. and 3. C. We have
done these types of projects for years and believe we cando
everything else to the City's satisfaction.
RFP #01-001
Page 11 of 20
Proposer's initials ( ~
8.
9.
TERMS AND CONDITIONS
1.
DEFAULT - In case of default after bid acceptance, the City of Colleyville, Texas ("City")
may exercise any and all rights it may have in compliance with the law.
PRICES HELD FIRM - The City reserves the right t9 require that submitted proposals
remain in force for a forty five day (45) period after opening or until award is made;
whichever occurs first.
2.
3.
RESOURCE CONTACT - General questions pertaining to this bid shall be directed, in
writing, to Collin Boothe, Financial Analyst by U.S. Mail at 5400 Bransford Rd., P.O. Box
185, Colleyville, TX 76034 or by fax at (817) 5n -7555. It is the responsibility of the
bidder to seek clarification of any uncertain terms. Clarification may be sent by US Mail,
email, or fax to all packet holders as an addendum to the specification packet.
NEGOTIATION - Any attempt to negotiate or give information on the contents of this bid
with the City or its representatives prior to award shall be grounds for disqualification.
4.
5.
TAX EXEMPT - The City of Colleyville is exempt from all sales and excise taxes. A tax
exemption certificate is available upon request.
6.
PRICE FIXING - In submitting a bid response to this request, the Bidder thereby
certifies that the Bidder has not participated in nor been party to any collusion, price
fixing, or any other agreements with any company, firm, or person concerning the
pricing on the enclosed.
7.
GRA TUrTlES - The City may, by written notice to the successful Bidder, cancel this
contract without liability to the successful Bidder.if it is det~rmined by. the City that
gratuities in the form of entertainment, gifts, or otherwise, were offered or given by the
successful Bidder, or any agent or representative of the successful Bidder, to any officer
or employee of the City with a view towards securing or amending, or the making of any
determinations with respect to the performance of such a contract.
FORCE MAJEURE - Neither party shall be required to perform any term, condition, or
covenant in this contract so long as such performances are delayed or prevented by
Force Majeure, which shall mean acts of God, strikes, lockouts, material or labor
restrictions by any governmental authority, civil riots, floods, and any other cause not
reasonably within the control of the party required to perform and which by the exercise
of due diligence said party is unable, wholly or in part, to prevent or overcome.
APPLICABLE LAW - This agreement shall be governed by the Uniform Commercial
Code. Wherever the term "Uniform Commercial Code" is used, it shall be construed as
meaning the Uniform Commercial Code as adopted in the State of Texas as effective
and in force on the date of this agreement.
RFP #01-001
Proposer's initials r g
Page 12 of 20
15.
16.
17.
18.
10.
TAXES, UNEMPLOYMENT BENEFITS, ETC. - The successful Bidder hereby accepts
exclusive liability for, and agrees to indemnify the City against liability for the payment of
any and all contributions or taxes for unemployment insurance, old age pensions o~
annuities or other purposes now or hereafter imposed by the government of the United
States and/or by the government of any state of the United States, which are in whole..or
in part measured by and/or based upon the wages, salaries, or other remuneration paid
to persons employed by the successful Bidder on work in connection with this order.
ANTI-DISCRIMINATION - The successful Bidder, in performing the work required
hereunder, shall comply with the provisions of Executive Order Number 11246, and
shall not discriminate against any employee or applicant for employment because of
religion, race, color, sex, age or national origin.
11.
12.
INVOICING AND PAYMENTS - Invoicing is to be provided in duplicate to the City of
Colleyville Finance Department, P.O. Box 185, Colleyville, Texas, 76034. Payments
are processed weekly. The payment terms are net 30 days, unless otherwise stated on
the first page of this request. Net 30 days means payment must be postmarked by the
City no later than 30 days after receipt of correct invoicing or receipt of ordered items,
whichever occurs later.
13.
FAIR LABOR STANDARDS ACT - The successful Bidder warrants that the materials
covered by this order have been produced in compliance with the requirements of the
Fair Labor Standards Act of 1938, as amended.
14.
OPENING PLACE, TIME, AND DATE - The City will conduct a public bid opening at the
location, time, and date as specified on an above page of the request. Bidders are
encouraged to attend. A tabulation of the bid responses received at the time and date
of the opening will be made available to all Bidders at a later date.
PATENT INDEMNITY - The successful Bidder hereby warrants that the use or sale of
the products and materials hereunder (including software) will not infringe claims of any
patent or copyright covering such materials, and the successful Bidder agrees to
indemnify and hold harmless the City for any and all costs, expenses, judgments, and
damages which the City may have to payor incur.
WITHDRAWAL - The City reserves the right to withdraw the request for bid for any
reason prior to the opening time and date without Bidder's claims.
FACSIMILE - The City will not accept a bid response or alterations to a bid via facsimile
machine. The facsimile machine is available for informational inquiries only. No bid
responses received via facsimile machine will be considered.
PROPOSAL ALTERATION - Proposals cannot be altered or amended after
~ubmission deadline. Any interlineation, alteration, or erasure made before opening
time and date, must be initialed by the signer of the bid, guaranteeing authenticity.
RFP #01-001
rv C>
Proposer's initials ~
Page 13 of 20
22.
23.
24.
19.
CHANGE ORDERS - No oral statement of any person shall modify or otherwise
change, or affect the terms, conditions, or specifications stated in the resulting
contract. All change orders to the contract will be made in writing by the City
Manager or his designee.
REJECT PROPOSALS - The City reserves the right to reject any or all proposals or
parts of proposals and to waive informalities in the proposing process.
RETURN FORMS - Bidders are required to return all pages of the enclosed forms. If
all forms are not returned, signed and initialed the bid will be rejected. It is
recommended that Bidders retain a copy of the bid response for reference purposes.
20.
21.
VENUE - This agreement will be governed and construed according to the laws of the
State of Texas. This agreement is performable in Tarrant County, Texas.
HOLD HARMLESS - The successful Bidder shall defend, indemnify and save
harmless the City of Colleyville and its officers, agents, and employees from all suits,
actions, or other claims of any character, name and description brought for or on
account of any injuries or damages received or sustained by any persons or property
on account of any negligent act or fault of the successful Bidder, or any agent,
employee, subcontractor, or supplier in the execution of, or performance under any
contract which may result from bid award. The successful Bidder indemnifies and will
indemnify and save harmless the City of Colleyville from liability, claim or demand on
their part, agents, servants, customers and/or employees whether such liability, claim
or demand arise from event or casualty happening or within the occupied premises
themselves or happening upon or in any of the halls, elevators, entrances, stairways
or approaches of or to the facilities within which the occupied premises are located.
Successful Bidder shall pay any judgment with costs which may be obtained against
the City of Colleyville growing out of such injury or damages.
PROPERTY LOSS: The successful bidder shall be held responsible for any
breakage, damage, or loss of the City's equipment or supplies resulting from
negligence of the successful bidder or his/her employees while working on the City's
premises. The successful bidder shall immediately report to the City's contract
administrator any damages or loss to the premises in which contracted services are
performed. If, at any time the City has reason to believe such conditions resulted
from acts or omissions on the part of the successful bidder or the successful bidder's
personnel, the successful bidder agrees to submit all involved personnel to a
polygraph examination performed by a designated authority. Loss, as defined herein,
shall also include unauthorized phone use.
RFP #01-001
Proposer's initials ~ g
Page 14 of 20
25. INSURANCE REQUIREMENTS: Except as otherwise specified in this contract, the
contractor and his/her subcontractors of any tier will be required at their own expense
to maintain in effect at all times during the performance of the work, insurance
coverage with limits not less than those set forth below with insurers and under forms
of policies satisfactory to the City of Colleyville. It shall be the responsibility of the
contractor and any subcontractors to maintain adequate insurance coverage and to
assure that all subcontractors are adequately insured at all times. Failure of the
contractor and his/her subcontractors to maintain adequate coverage shall not relieve
him/her of any contractual responsibility or obligation. Policy documents shall clearly
state that all applicable requirements have been satisfied including certification that
policies are of the "occurrence" type.
CERTIFICATES OF INSURANCE
At the time of the execution of this contract and each subcontract, but in any event, prior to
commencing work at the job site{s), the contractor and his/her subcontractors shall furnish
the City with certificates of insurance as evidence that the policies providing the required
coverage and limits of insurance are in full force and effect. The certificates of insurance
shall name the City as an Additional Insured where applicable. The certificates shall provide
that any company issuing an insurance policy for the work under his/her contract shall
provide no less than 30 days notice in writing of cancellation, non-renewability or material
change in the policy of insurance. In addition, the contractor shall immediately provide
written notice to the City of Colleyville upon receipt of notice of cancellation of an insurance
policy or a decision to terminate or alter an insurance policy. All certificates of insurance
shall clearly state that all applicable requirements have been satisfied including certification
that the policies are of the "occurrence" type.
COMPREHENSIVE GENERAL LIABILITY
This insurance shall be an occurrence type policy written in comprehensive form and shall
protect the contractor and his/her subcontractors and the Additional Insured against all
claims arising from bodily injury, sickness, disease, or death of any person, other than the
contractor's employees, or damage to property of the City of Colleyville or others arising out
of the act or omission of the contractor or his/her subcontractors or their agents, employees,
or subcontractors.
This policy shall also include protection against claims insured by usual personal injury
liability coverage, endorsed to insure the contractual liability assumed by the contractor and
his/her subcontractors under the articles entitled indemnification and completed operations,
products liability, contractual liability, broad form property coverage, XCU,
premis/operations, and independent contractors. Liability limits shall be: Bodily Injury
$250,000 per person, $500,000 per occurrence.
RFP #01-001
Page 15 of 20
Proposer's initials (! g
COMPREHENSIVE AUTOMOBILE LIABILITY
This insurance shall be written in the comprehensive form and shall protect the contractor,
his/her subcontractors and the Additional Insured against all claims for injuries to members
of the public and damage to property of others, arising from the use of motor vehicles
licensed for highway use, whether they are owned, non-owned, or hired. The liability shall
not be less than: Bodily Injury $150,000 per person, $300,000 per occurrence; and Property
Damage $100,000.
WORKERS COMPENSATION AND EMPLOYERS' LIABILITY
This insurance shall protect the contractor, his/her subcontractors and the Additional Insured
against all claims under applicable state workers compensation laws. The insured shall also
be protected against claims for injury, disease, or death of employees which, for any reason,
may not fall within the provision of workers compensation laws. The liability shall not be
less than the statutory limits.
INDEMNIFICATION
For the consideration included in the bid price, the contractor and his/her subcontractors
shall pay, indemnify, and save harmless the City, its agents, guests, consultants, invitees
and employees from all suits, actions, claims, demands, losses, expenses (including
attorney's fees), costs and judgments of every kind and description to which the City, its
agents, guests, consultants, invitees or employees may be subjected to, by reason of injury
of death, persons or property damage resulting from or growing out of any act of
commission, omission, negligence, or fault of the contractor and his/her subcontractor's
performance hereof, or any work performed hereunder.
The contractor and his/her subcontractors shall indemnify and save harmless the City, its
agents, employees or consultants from and against all claims, demands, actions, suits,
damages, losses, expenses, costs (including attorney's fees), and judgments of every kind
and description arising from, and based upon, or growing out of the violation of any federal,
state, county or city law, bylaw, ordinance or regulation by the contractor, its agents,
trainees, invitees, servants, and employees.
WAIVER OF SUBROGATION
The contractor and his/her subcontractors shall require their insurance carrier, with respect
to all insurance policies, to waive rights of subrogation against the City of Colleyville, its
commissioners, partners, officials, agents, and employees and against all other contractors
and subcontractors.
RFP #01-001
Page 16 of 20
Proposer's initials a
SAFETY
GENERAL: The contractor shall comply with all Occupational Safety and Health Act
(OSHA) Standards and any other Federal, state or local r:ules and regulations applicable to
construction and/or maintenance activities in the State of Texas.
The contractors shall remain solely and exclusively responsible for compliance with all
safety requirements and for the safety of all persons and property. The parties hereto
expressly agree that the obligation to comply with applicable safety provisions is a
material provision of this contract and a duty of the contractor.
The contractor shall be responsible for the safety equipment to be used by its employees
and/or all of its subcontractors working on the City's property. This equipment will include,
but may not be limited to, hard hats, safety belts or harnesses, and eye, face. hand, ear
and/or hearing protection.
RFP #01-001
Page 17 of 20
Proposer's initials c.JS
Doina Business With
1. Company Name
Address
Address
Telephone Number
Contact NamelTitle
Years of service
2. Company Name
Address
Address
Telephone Number
Contact NamelTitle
Years of service
3. Company Name
Address
Add ress
Telephone Number
Contact NamelTitle
Years of service
RFP #01-001
REFERENCES
City of Southlake
667 North Carroll Avenue
Southlake, TX 76092-8898
817-329-1207
Garv Greqq - MIS Manaqer
1
City of Forest Hill
6800 Forest Hill Drive
Forest Hill, TX 76140-1299
817-568-3007
Chuck Gardner - Finance Director
1
Cummins Southern Plains
P. O. Box 90027
Arlington, TX 76004-3027
817-640-6801
,'Chuck Funai - Vice President
8
Page 18 of 20
Proposer's initials cJS
No Lonaer Doin" Business With
1. Company Name
Address
Address
Telephone Number
Contact NamefTitle
Years of service
2. Company Name
Address
Address
Telephone Number
Contact NamefTitle
Years of service
3. Company Name
Address
Address
Telephone Number
Contact NamelTitle
Years of service
RFP #01-001
City of Gainesville
200 South Rusk
Gainesville, TX 76240
940-668-4512
Dan Parker - Finance Director
3
City of Richardson
P. O. Box 830309
Richardson, TX 75083-0309
972-744-4041
Steve Graves - CIO
18
City of McKinney
P. O. Box 517
McKinney, TX 75070
972-547-7591
Don Grammar - MIS Coordinator
10
Page 19 of 20
Proposer's initials (V ..J;
ATTACHMENTS
1. Attachment A: Existing City Facilities Map with Proposed Justice Center Location
2. Attachment B: Colleyville Justice Center Floor Plan
RFP #01-001
Page 20 of 20
Proposer's initials r IS
I. OVERVIEW
Thank you for the opportunity to present our Telecommunications Consulting Proposal for the
City of Colleyville. This proposal addresses all items contained in Request For Proposal #01-001
dated November 20, 2000. We agree to all Terms and Conditions, except for producing copies of
the cabling plan. We feel that cost to be prohibitive for this size project and believe that the final
plans by the successful vendor will be adequate for the City. We do meet or exceed all requirements
and qualifications asked for other than that. We can handle all services as requested since those
items are part of our normal consulting work for all of our clients. This proposal involves a turnkey
operation for a set fee and includes all tasks and services itemized in Exhibit A of our Consulting
Agreement, located at the end of this Proposal. Exhibit B then totals the costs and clarifies what
is included in the agreement for that price.
The project is divided into two phases. The first phase is everything that was required in the RFP.
It is basically fact-finding and research, as well as issuing the RFP and reviewing the responses.
We will research what the Colleyville Police and Court currently have in terms of equipment,
network and facilities. A major part of this phase will be to do interviews with representatives
from the Courts and Police, as well as software providers to them. We will discuss the needs,
desires, and future plans of those two departments as it relates to making the systems and
networks become more efficient and beneficial to all concerned in the new Justice Center. This
will not only give us thorough information to design the new systems with, but also make
everyone feel that they had at least some small part in the new systems and that it will truly
handle their needs now and in the future. We will then study all alternatives and their costs to
better determine what is most viable for Colleyville. We will look at the future plans of
Colleyville in terms of further enhancements and abilities in the telecommunications arena. All
of this information will then be put into a report so that Colleyvil~e can see the alternatives and
their approximate cost comparisons to each other. This will allow Colleyville to make an
educated decision as to which direction to proceed. The decisions from the report will then give
us the information on how to proceed with the Request for Proposal (RFP).
Next will be writing an RFP for the desired telecommunications equipment and cable plant to be
utilized at the new Justice Center and issuing it to all qualified vendors asking to respond. We
have only quoted reviewing six vendors proposals, because that is the likely quantity to actually
return a response. On the other hand, we have noted what we would charge for additional bidders
in Exhibit B, if more vendors do respond. We will then evaluate all of their responses not only as
to the true costs, but also the cable plant design, qualifications and reputation of the system,
manufacturer, and vendor to meet your particular needs. We will put all of that information into a
concise report to again make it easy to evaluate and allow Colleyville to come to a decision that
best fits its needs.
The second phase is optional, at the City's request. This is where we will review the chosen
vendor's contract to ensure it agrees with what they prop.osed and to make sure they include the
RFP itself in their contract agreements. We will coordinate with the chosen vendor and the local
service provider (Southwestern Bell) to make sure all changes are accomplished with as little
1
disruption to the City's staff and the public as possible. We will oversee the training to ensure
that the staff understands their new equipment. In addition, we will verify that all cable,
equipment and services are in place and working as contracted for. We will also follow up
periodically over the next year to verify that all the equipment and services are working as
desired. We are always available for help with future problems or questions after our work is
complete and that is stated in our contract with you.
We have consulted for a diverse clientele. Our emphasis has been with local government.
education, and healthcare. However, we also have experience with finance, general business,
hospitality, and manufacturing. We have no affiliation with any communications manufacturers.
vendors, or carriers, and always strive to recommend to our clients the best solutions at the most
reasonable costs available. Please, call our references for further information or verification of
the quality of our service. We look forward to working with the City of Colleyville on a
successful project.
II. BUSINESS ORGANIZATION
The local Ben Sanford & Associates, Inc. office is at 2010 Lake Country Drive, Arlington, Texas
76012-5711. The main telephone number is 'metro' 817-316-0500 and the fax number is 'metro'
817-316-0499. The main office is in San Antonio at 210-366-0405. BSA is a Texas C-
Corporation that was founded in 1982. Mr. Sanford solely owns the Corporation's stock. Our
banking relationship is with Bank of America. Ben Sanford & Associates is an independent
regional consulting firm with no financial interest in any telecommunications manufacturer or
vendor whatsoever.
III. PROPOSED PROJECT
Ben Sanford and Associates proposes consulting on the following aspects of telecommunications
with the emphasis of each study placed upon cost effective recommendations for each of the
City's communications needs, including:
1. Information Gathering
The telecommunications equipment, services and network in the
Colleyville Police and Courts will be inventoried. The present
systems information will aid in determining what should be done
with the new systems to achieve better efficiency and more
2
benefits for the user population. It will also aid in designing and
specifying the new systems and/or peripherals. BSA to help in the
RFP design, also, will review network records. Contracts and
agreements will be reviewed to better know the consequences of
any changes, as well. BSA will study the architectural plans to
make sure that adequate space and services have been included for
the new systems. If not, we will work with the architect and
contractor to insure that everything is agreeable to all parties
concerned.
2. Identification of User Requirements
We will meet with representatives from both the Police and Courts
to get a feel for their department's needs and desires. Points
covered during the interviews will include current problems, future
goals, calling scopes and patterns, as well as applications desired.
Information gathered during the interviews is used to determine
equipment, software, and network needs for the new systems. This
information is then combined into the system and network design.
3. Traffic Study
We will do this portion after the new systems have been in place at
least one month. At that time, we will order and then analyze
traffic studies from Southwestern Bell and/or the new system
vendor. This information will help us evaluate the new Justice
Center's trunking needs and ensure a proper local network. to
handle your calling needs in the future.
4. Network Analysis
We will investigate viable alternatives for the new Justice Center
in terms of the type of network it should utilize. Those choices and
their likely costs to the City will be addressed in the report to the
City. The City's local and long distance networks will also be
researched to determine its ability to work with any new system
and local network at the Justice Center.
5. Tariff Research
Tariff information is researched and compiled to evaluate present
and future services as to both cost and efficiency. Combining
services, as well as alternatives, will be looked at to improve both
service and cost.
3
6. Development of System Specifications
Data from the inventory, interviews, network analysis, and
research are combined to design an ideal telecommunications
system and voice/data cable plant for the new Colleyville Justice
Center. The parameters are then put into a Request for Proposal
format and will be sent to all qualified vendors that wish to
respond.
7. Proposal Evaluation
Proposals from those vendors will then be evaluated. Each
response is checked for meeting the system parameters. Vendor
and manufacturer stability are investigated. Equipment and cost
comparisons are performed. The cable plant designs will be
studied. Once this evaluation is complete, recommendations will
be made to the City of Colleyville.
8. Written Reports
Written reports will be prepared for Colleyville at the end of each
major section of the study. These reports include a description of
work done, findings, all correspondence, and recommendations.
These reports ensure that Colleyville is kept informed throughout
the study.
9. Implementation of Recommendations (Optional)
All recommendations approved by the City of Colleyville will then
be implemented. This involves coordination of vendor and carrier
orders, intervals, and overseeing the installation. Each installation
is inspected and tested. Training is coordinated and observed with
the successful vendor to ensure all personnel have adequate
knowledge of their new system and how to operate it.
10. Follow-Up (Optional)
A periodic follow-up is made on all implemented
recommendations for one year after all installation is completed.
Assistance is given if any problems have arisen that involve items
previously recommended.
.'"
4
IV. COST STRUCTURE
If the City of Colleyville chooses to use our services on a per hour basis, it may do so. The
hourly rate for Chris Beck would be $110 billed by the tenth of an hour. The hourly rate for Ben
Sanford would be $125 billed by the tenth of an hour. Any expenses incurred would be itemized.
for reimbursement. However, if the City of Colleyville chooses the proposed contract, all time
and expenses would be guaranteed by the contract. In addition, the hourly rate is reduced by
approximately 10% with this proposed contract.
V. ESTIMATED TIME SCHEDULE
We have no problem meeting the time frames given in the RFP. We estimate that the discovery
portion could be completed within two to three months from the signing of our contract. The
projected time to accomplish the RFP portion and produce a report on the proposal evaluations will
be another two to three months after getting approval to proceed with the RFP. System
implementation will normally take one to two months to complete once a contract has been signed
with the successful vendor. These estimated intervals represent years of experience and, we feel, are
realistic. Still, many tasks will usually be completed ahead of schedule, and a few delayed due to
telephone company response, management decisions, unforeseen circumstances, etc. BSA will
attempt to expedite wherever possible; our general philosophy is that it is in your best interest not to
rush a job of this magnitude and importance. Nevertheless, we do tmderstand your desire to serve
your citizens better, so we will commit to do our best to keep to the City's construction timetable as
best as we can.
5
VI. PROJECT PERSONNEL
Mr. Chris Beck, Senior Consultant received a Bachelor of Arts degree from the University of
Wisconsin-Madison in 1975. He will be the main consultant for this project.
From 1975 to 1984 Southwestern Bell and AT&T Information Systems as a Communications
Consultant, specializing in the financial and professional service industries, employed him. He
received extensive training on many different aspects of the telephone industry from both
companIes.
Then in 1984-1985, he was associated with a local interconnect company as a Technical
Marketing Specialist, which involved analysis of the vast array of competitive systems and
vendors available in the marketplace.
Since becoming an independent consultant in 1985, Mr. Beck's clients have included such
entities as city government, education, manufacturing, service, financial, legal, and medical care.
He has designed and implemented key, hybrid, and PBX systems from 20 to 1500 stations. He
has also designed and implemented a multitude of peripheral systems, including Automated
Attendant, Voice Mail, Interactive Voice Response (IVR), Automated Call Distribution (ACD),
Call Detail Recording (COR), and more.
Mr. Beck has designed and overseen implementation of both inside and outside cable plant for
both voice and data, as well as other communications media.
Mr. Beck has evaluated networks of local and nationwide clients and then has designed and
managed the implementation of new, more cost effective networks for those clients.
Mr. Beck is a member of the Society of Telecommunications Consultants (STC) and upholds
their code of ethics.
He has been with BSA for over fifteen years and in the telecommunications industry for more
than twenty-five years.
6
Mr. Ben Sanford, President of BSA, holds a BBA degree in management awarded by the
University of Texas at Arlington.
His experience in communications began with the United States Air Force as a Communications
Analyst. In that capacity he was heavily involved in international crypto logical communications
activities. His duties included analysis of a wide variety of military communications, including
satellite transmission and secure microwave facilities.
Mr. Sanford expanded upon that background by serving as a Business Office Manager with
Southwestern Bell Telephone Company. This position gave him a wide range of experience
dealing with all departments of the telephone company, as well as an in-depth knowledge of
tariff structures and billing methodology. Mr. Sanford received training in all areas of
telecommunications. He was also called on to perform in many special projects, including
research projects with American Telephone & Telegraph.
After leaving the telephone company, Mr. Sanford was involved in the long distance industry
with the newly legalized alternative carrier U.S. Telephone of the Southwest. As a
Communications Consultant with U.S. Telephone of the Southwest, he did needs assessments
and marketing of services to a large variety of companies, primarily in the Dallas-Fort Worth
area.
He has been an independent Consultant since January 1981. Mr. Sanford's clients have included
such diverse groups as schools, manufacturing companies, and city/county governments. He has
no ties to any companies representing communications products or services.
He is a past President of the Society of Telecommunications Consultants and the Southwest
Teleconsultants Association. Mr. Sanford is also a member of the Building Industry Consulting
Service International (BICSI), a non-profit trade association.
He has conducted numerous telecommunications semmars and delivered speeches before
industry and governmental groups.
7
WI. RECENT PROJECTS
BSA has performed telecommunications consulting projects for a numerous and diverse client
base, including government, education, general business, and healthcare entities. Following are
brief descriptions of the three references noted as "No Longer Doing Business With" in the RFP:
City of Gainesville, Texas
Dan Parker, Finance Director
940-668-4512
Ben Sanford & Associates, Inc. was initially hired by the City of Gainesville in January 1998 to
evaluate the needs and design an appropriate system for their new Public Safety building.
However, over the course of the project, the City added more tasks. During the entire project,
BSA consultants did the following:
· Interviewed representatives from the Police and Fire Departments on their
needs and desires for the new Public Safety building.
· Audited all local and long distance billings. Filed claims for billing errors
and pursued the refunds to their conclusion. The City received enough in
refunds to pay for a good portion of the consulting fee.
· Designed the system and network requirements for the new Public Safety
building and issued the RFP to qualified vendors.
· Reviewed all responses and made recommendations to the City as to the
best system and vendor.
· Coordinated all network, cabling and system installation at the new Public
Safety building with all vendors, the architect and general contractor.
Additionally, coordinated the installation of a new E911 system with the
T exoma Council of Governments E911 coordinator to ensure that the
transition went as smoothly as possible.
· At the City's request, we then issued an RFP for long distance service for
the entire City. That was accomplished this past spring.
This project was completed on time and for budgeted cost. The overall cost for their new system
was approximately $40,000. The long distance billings have decreased considerably with our
changes.
8
City of Richardson, Texas
Steve Graves, Chief Information Officer
972-744-4041
The City for numerous telecommunications projects has engaged BSA over the past eighteen
years, including:
. In 1999, we had interviews with every City department to determine their
needs and desires for a new telecommunications system and network that
would connect all major City buildings on a City-provided local fiber
optic cable network.
. Then, we designed and issued an RFP for new systems that included City
Hall, Library, Service Center Complex, Police and Fire Department
Headquarters, and Municipal Court.
. We oversaw the installations at each location. This was accomplished
from March through June of this year. The overall cost for all systems at
all locations was around $600,000.
· Telecommunications evaluation of each building renovation has been
accomplished as needed over that time. This included wiring, departmental
configurations, and equipment recommendations.
· Design and acquisition of numerous key systems at various locations has
also been done over the years.
· Incorporation of the Library into City Hall PBX system was done in 1985
to allow easier communications between the buildings.
· Then, new systems were installed in May 1988 for all major City facilities.
Direct Inward Dialing, multiple T -1 channels operating over microwave,
and voice messaging were incorporated into the design.
· Audit and analysis of all telephone billings have been done multiple times
over the last eighteen years.
· BSA has also evaluated long distance carriers and services for the City
multiple times, as well.
We continue to assist the City as they have need. They have been on of our longest, most
continuous clients. We have worked with many different.persons at.the City over the years and
many o~ them continue to call us back when they are in need of telecommunications help.
9
City of McKinney, Texas
Don Grammar, MIS Coordinator
972-547-7591
Ben Sanford & Associates, Inc. was chosen by the City of McKinney through their RFP process. .
They received proposals from consultants and then interviewed the top three. Ironically, they
were not even aware that BSA had been their consultant some ten years earlier because of staff
changes at the City. Yet, they chose us again in November 1998 to evaluate their needs and
design appropriate systems for all of their major City facilities. BSA consultants accomplished
the following:
· Interviewed representatives from every City department on their needs and
desires for a new telecommunications system.
· Audited all local billings. Filed claims for billing errors and pursued the
refunds to their conclusion. The City received enough in refunds to pay for
. the entire consulting fee and have extra for the new systems.
· A cost/benefit analysis comparing telecommunications equipment and
voice/data network alternatives was presented to City management. A
course of action was decided upon.
· A system was designed, which incorporated a PBX at City Hall and a
second at Public Works. However, the City Hall PBX also handled the
Police Department, Fire Station #1, Library and Wysong building. The
network was designed to utilize fiber optic and/or copper cable between
every facility to allow all locations to work as one, including the Public
Works complex, which was more than two miles distance from the other
facilities
· The RFP process was accomplished, and BSA recommendations were
presented and approved by City's staff and the City Council.
· Coordinated all network, cabling and system installation at all of the above
locations with all vendors. All systems were installed during July 1999.
· We issued an RFP for long distance services for the entire City during this
same period. Long distance carriers were changed at the same time as the
systems conversion.
This project was completed within the time frames set by the City and under the budgeted cost.
The overall cost for their new systems was approximately. $200,000. The long distance billings
have dec.reased considerably with our changes, as well.
10
VIII. REFERENCES
LEGACY BANK
P. O. Box 869111
PIano, Texas 75086-9111
972-461-1483
Marce Farr
STATE NA TIONAL COMPANIES
8200 Anderson Boulevard
Fort Worth, Texas 76120
817/265-2000
Kimberlee HodnettJKay Gaudin
CUMMINS SOUTHERN PLAINS, INC.
600 North Watson Road
P. O. Box 90027
Arlington, Texas 76004-3027
817/640-6801
Chuck Funai
ST. MARK'S SCHOOL OF TEXAS
10600 Preston Road
Dallas, Texas 75230-4000
214/363-6491
John DonovanlNancy Munger
CITY OF WEATHERFORD
P. O. Box 255
Weatherford, Texas 76086
817-594-5441
Bill Davis
CITY OF ARLINGTON
101 West Abram Street, Box 231
Arlington, Texas 76004-0231
817-459-6801
Daphne McCleery
HUNT PETROLEUM CORPORATION
3400 Thanksgiving Tower
Dallas, Texas 75201
214-880-8880
Jim Glynn
TUCKER & CLARK
5757 Alpha Road, Suite 300
Dallas, Texas 75240
972/392-2930
John Clark
FRITZ INDUSTRIES
230 North Sam Houston Road
Mesquite, Texas 75149
972/285-5471
David Plwn
HOCKADAY SCHOOL
11600 Welch Road
Dallas, Texas 75229
214/360-6505,360-6506
Mary Pat Higgins/Jan Revels
PARKER COUNTY
County Courthouse
Weatherford, Texas 76086
817-599-6591
Mike Wiley
LEWISVILLE 1. S. D.
P. O. Box 217
Lewisville, Texas 75067
972-5~9-1551
Mike Rogers
11
IX. SOCIETY OF TELECOMMUNICATIONS CONSULTANTS
The Society of Telecommunications Consultants was founded in 1976 as the first non-profit
international organization of telecommunications management consultants. The STC is actively
promoting higher ethical standards of the telecommunications management industry and enhanc-
ing the capabilities of its consultant members to thereby benefit clients.
Mr. Sanford is a past President of the Society of Telecommunications Consultants and BSA
actively supports the Society's Code of Professional Ethics:
STC Code of Ethics
1. Every member has the professional responsibility of fair dealing towards the member's clients, past
and present, fellow members, and the general public.
2. Every member has the professional responsibility of adhering to generally accepted standards of
accuracy, truth and good taste at all times.
3. No member shall represent conflicting or competing interests, nor shall be placed in a position where
the member's interest is, or may be, in conflict with duty to the client.
4. Each member shall safeguard the confidences of both present and former clients, and shall not accept
retainers, which may involve the disclosure or use of these confidences to the disadvantage or
prejudice of such clients.
5. No member shall intentionally disseminate false or misleading information, and each member is
obligated to use as much care as is humanly possible to avoid dissemination of false or misleading
information.
6. No member shall intentionally injure the professional reputation or practice of another member.
However, if a member has evidence that another member has been guilty of unethical, illegal or
unfair practices, including practices in violation of this Code, the member is obligated to present the
information to the proper authorities of the Society for action in accordance with the procedure set
forth in the by-laws.
7. In performing services for a client, no member shall accept any fees, commissions, or other valuable
consideration in connection with those services from anyone other than the member's client.
8. Each member shall, prior to the commencement of services to be performed, make the client fully
aware of the fee structure, and all associated costs.
9. It is imperative that no member should be in conflict by retaining ownership in any company selling
or leasing telecommunications products where such interest constitutes a conflict of interest.
10. A member shall, as soon as possible, sever the relationship..with any organization when the member
knows or should know that continued employment would require the member to conduct himself
contrary to the good conduct principles of this Code.
12
CONSULTING AGREEMENT
THIS AGREEMENT dated the 6th day of December 2000, by and between Ben Sanford & Associates, Inc.,
hereinafter referred to as CONSULTANT, and the City of Colleyville, hereinafter referred to as CLIENT.
WITNESSETH
WHEREAS, CLIENT is desirous of obtaining advice, counsel, and assistance in the definition and solution of
certain telecommunication problems it has now, or anticipates encountering in the future; and
WHEREAS, CONSULTANT possesses the experience, expertise, familiarity with the industry and capacity to
fulfill said need of CLIENT, and is willing to assist CLIENT as herein described for the fee set forth.
NOW THEREFORE, for and in consideration of these premises, the mutual promises and covenants contained, and
other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties
agree as follows:
CLIENT HEREBY engages CONSULTANT for the period of up to twelve (12) months to render the CLIENT such
consulting services as are more particularly described in the attached "Exhibit A", which services CONSULTANT
agrees to render to CLIENT on the terms and conditions set forth.
II
CLIENT AGREES to pay CONSULTANT, for said consulting services, a fee as enumerated in "Exhibit B".
CLIENT shall authorize CONSULTANT to deal with applicable vendors by written Letter of Agency.
III
A CREDIT CHARGE of two percent (2%) per month on the unpaid balance shall be charged to CLIENT on all
invoices remaining unpaid for more than thirty (30) days, and all reasonable and necessary costs of collection,
including reasonable attorney fees and expenses, shall be borne by the CLIENT in the event any invoices are not
paid in a timely manner, unless such invoices are subject toa bona fide dispute.
IV
CLIENT shall have the option to terminate this Agreement in writing at any time. If CLIENT terminates prior to the
completion of a phase, it shall be obligated to pay the remaining fees for such phase as set forth in "Exhibit B".
Upon termination, and payment of the foregoing fee, CLIENT shall be discharged of all other obligations with
respect to this Agreement.
V
THIS AGREEMENT SHALL constitute the entire agreement of the parties, shall inure to the benefit of the parties
hereto, their heirs and assigns forever, and any amendment, modification, or alteration shall be of no force and
effect unless embodied in writing and executed by the parties concerned. Signatures below must be dated within
sixty days of one another.
Offered By:
Accepted By:
~ ~~ 8 .eck_
Chris Beck
Name
Ben Sanford & Associates, Inc.
Company.
City of Colleyville
Company
Sr. Consultant
Title
12/6/00
Date
Title
Date
EXHIBIT A
SCOPE OF SERVICES - STANDARD
EST. HOURS
1. Systems and Networks .................................................... ............................. .... ..12
A. Audit Local and Long Distance Networks
B. Inventory All Telecommunications Equipment in Police and Court
C. Review All Telecommunications Contracts and Agreements
D. Study Architectural Drawings and Note Any Issues
E. Identify Cable Drops for All Voice and Data Equipment
F. Coordinate Designs and Documentation with the Architect and Contractor
2. User Requirements.............................................................................................. 8
A. Interview Police and Court Representatives on Needs and Desires
B. Meet with Software Provider
C. Evaluate Needs and Desires
D. Assess System Requirements to Meet Needs and Desires
3. Findings Review.. ............ ..... ......... .......... ................... .... ........... ... ...... ............ ...24
A. Outline Communications Needs and Desires
B. Review Equipment Considerations
C. Judge Network Requirements
D. Note Time Frames Required
E. Analyze Financial Alternatives and Cost Estimates
F. Present Report
4. System Design .......... ........................ '" ................... ............ ................................4
A. Design System and Cabling Requirements
B. Submit Design Proposal
5. Equipment Acquisition ... ... ............ ..... ................. ................. ............................ .36
A. Prepare Proposal Specifications
B. Release Requests for Proposal
C. Conduct Vendor Conference
D. Evaluate Vendor Responses
E. Present Report
Total for Standard Services.......... ........ ..... ... ... ... ...............................................84
PROJECT MANAGEMENT SERVICES - OPTIONAL
EST. HOURS
6. System Coordination...... .................... ............... .... ............ ............................... ..16
A. Approve Vendor Contract
B. Conduct Coordination Meetings
C. Oversee Training and Documentation
7. System Implementation ..................................... ................... ............. .... ........... .16
A. Approve Inside and Outside Cabling
B. Confirm Station Equipment
C. Accept System and Software
D. Verify Trunking and Network Services
E. Validate Any Peripheral Equipment
8. Traffic StudylNetwork Analysis ...................... .... ..... ........... ...... ............... ... .......8
A. Order Telephone Company and/or System Traffic Studies After Cut-over
B. Analyze Telephone Company and/or System Traffic Study Data
C. Research Local Network Alternatives
D. Note Choices and Associated Costs
Total for Optional Services.. ........ ...... ... ....... .............. .......... .............. .... ............40
EXHIBIT B
FEE SCHEDULE
Total Fee for Standard Services, including all expenses, is: $7,980.00
Total Fee for Optional Services, including all expenses, is: $3,800.00
Ten percent (10%) of the flat fee for the Standard Services shall be due upon signing of contract
($798.00). Subsequently, that amount will be deducted from the next portion's hours when it is
invoiced. Further invoices shall be rendered at the completion of each phase of the project.
Fee includes analysis of up to six (6) vendor proposals. Each additional telecommunications
system proposal analyzed would incur additional billing offive (5) hours at $95/hour, or $475.00
each.
Additional hours requested by client for extra activities, such as additional meetings in excess of
those noted above, applications development, programming, or for activities outside the scope of
this Agreement, shall be at $95/hour with expenses included.
FEE INCLUDES ALL EXPENSES AND A ONE-YEAR FOLLOW-UP FOR ANY
RECOMMENDED PRODUCTS OR SERVICES.
SAMPLE "Letter of Agency"
Instructions:
Type two letters, as shown, on your letterhead.
We will send appropriate copies to each company.
Send the letters to BSA at our address below:
(Today's Date)
Southwestern Bell Telephone Company
GTE of the Southwest
AT&T
All other Telephone Service & Supply Companies
To Whom It May Concern:
(YOUR COMPANY'S NAME) has retained Ben Sanford and Associates, Inc. as our authorized
agent to interface with your company regarding all aspects of our communication systems and
servIces.
The agency authorization shall continue in effect until you are notified of its cancellation in
writing. This authorization shall in no way preclude (YOUR COMPANY'S NAME), or any other
authorized agents, from dealing directly with you.
Upon their request, please send any correspondence to:
BEN SANFORD & ASSOCIATES, INe.
. 2010 Lake Country Drive
Arlington, Texas 76012-5711
817-316-0500
Sincerely,
(YOUR NAME)
(TITLE)
cc: Ben'Sanford & Associates, Inc.
Scope of Services,
Standard
Project Management
Services, Optional
IITotal
RFP 01-001 Bid Tabulation Sheet
". .,_..:"..o.;'-...i",_'
... ~ ........-.;.." ~~ - '. .
~~ - . -.~ . -"'->II!, "
~,:>. ~.~:!
~ i~'.::_';':. -; j::
$125.00 per
$7,980.00 hour $37,500.00 $233,000.00 $43,750.00
$150.00 per
$3,800.00 hour $22,000.00 $167,500.00 $18,750.00
$11,780.001 $0.001 $59,500.00 I $400,500.001 $62,500.0011
CC~ce
CITY COUNCIL Tm' AGENDA BRIEFING
For mtg. : 01/16/01 CMO Approval:
Item # :
3c
Resolution # :
R-01-1750
Previous Action: None
DEPT. :
PUBLIC SERVICES
SUBJECT:
Approval of water meter purchase bid award to
Texas Water Products, Inc., for the amount of
$74,507.10 - by Consent
Reading and Public Hearing
Backaround
In conjunction with a 1994 water conservation plan, the City adopted a program for
replacement of ten percent of the total of the water meters within the City consisting of 1
and 1/2 inch or less on an annual basis, for a total replacement cycle every 10 years.
On January 3, 2001, the Public Works received one bid for the 2001 Water Meter
Annual Purchase Program for the amount of $74,507.10 from Texas Water Products,
Inc., of Fort Worth, Texas. Texas Water Products, Inc. has been the successful low
bidder for this contract since 1994.
:d~ /JJ~~
CIrlJ1~-
DEPARTMENTH AD
(continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1750
Page 2 of 2
Financial
Funds are available in accounts 002-61-6654 and 002-61-6352.
Recommendation
Approval of water meter purchase bid award to Texas Water Products, Inc., for the
amount of $74,507.10.
.~
CITY COUNCIL T.,~. AGENDA BRIEFING
For mta. : 01/16/01 CMO Approval: _
Item # :
3d
Resolution # :
R-01-1750
Previous Action: None
DEPT. :
ENGINEERING
SUBJECT:
Approval of a contract amendment with Brinkley
Sargent Architects for the Architectural Design of
City Hall in the amount of $45,000 - by Consent
Reading and Public Hearing
Backoround
On December 6, 2000, the Colleyville City Council, the Library Advisory Board, Brinkley
Sargent Architects, F & S Architects, and City staff jointly met to discuss the Library and
City Hall Projects. It was determined that the library and city hall would be constructed
as a single project on one site within the Village at Colleyville.
On December 7, 1999, Brinkley Sargent was hired to design the Colleyville City Hall on
property adjacent to the Colleyville Community Center. The architects have completed
a partial schematic design of the building, which includes a plaza/fountain and parking
structure.
( continued)
CI~?tJi~~
~EPA-TME. E D(
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1750
Page 2
Due to the change in the site and the revision of the Library des~n contract, additional
design services have been requested by Brinkley Sargent Architects. These additional
services include schematic design fees, new cost estimates, and FF&E (furniture,
fixtures and equipment). Also, the design will be revised to reflect the architectural style
of the Village at Colleyville.
Financial Imoact
The contract amendment of $45,000 may be funded from the CEDC bonds. The
original contract was in the amount of $652,000.
Recommendation
Approval of the amendment to the Architectural Design contract with Brinkley Sargent
Architects in the amount of $45,000.
Attachments
Contract Amendment Documents
I
Professional Services Supplement
AlA Document G604 - Electronic Format
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS
COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELEClllONICALLY DRAFTED AlA DOCUMENT MAY BE MADE BY USING AlA
DOCUMENT 0401.
In accordance with the AGREEMENT dated: December 7. 1999
BETWEEN'
City ofCollevville
P.O. Box 185
Collevville. Texas 76034
and:
Brinkley Sargent Architects
5000 Ouorum Drive. Suite 123
Dallas. Texas 75240
"for the Project:
(Insert Project name and address as it appears in the Agreement.)
Colleyville City Hall
Colleyville. Texas
[] authorization is (requested) (gtwA)
(striu one)
..
[~ to proceed with Additional Services
[~ to proceed with revised scope of Basic Services
[~ to incur Reimbursable Expenses
OR
f .
. ,
[ ] of the f~eed'td proceed with Contingent
Additional services
[ ] of the need for other services
[ ]
notification is made
AS FOLLOWS:Site adaPt..Q!y Hall buildine: on new site. revise design consistent with Villaee at Collevville standards and.miR.
!loor Dlans as reauired.
The following adjustments shall be made to compensation and time.
Compensation:
(Insert provisions in accordance ",ith the Agreement. or as otherwise agreed by tlte parties.)
Fee $20.000
Additional H&t:: services S14.0OO
Architectural coordination ofFF&TIonSul~-$5.oo0
Provide new schematic cost estimate ---$3.500
Reimbursable expenses $2.500
TOTAL -----------$45.000
AlA DOCUMENT 0604 - PROFESSIONAL SERVICES SUPPLEMENT - AlA - COPYRIGHT 1993 - THE AMERJCAN INSTITUTE OF ARCHITEcrs. 1735
NEW YORK AVENUE N.W.. WASHINGTON D.C. 20006-5292. WARNING; Unlicensed photocopying violates U.S. copyrighllaws lIIId is subject to legal
prosecution. This documenl was electronically produced with permission of the AlA IUId can be reproduced without violation until the dale of expiralion as noted
below.
Electronic Fonnat G604 - 1993
User Document G6042.DOC - 12/14/2000. AlA License Number 100804. which expires on 101712001 - Page #1
Ti:ne:
(Insert provisions covering time of commencement and completion of author-ired ~f'IIices as applicable.)
Prompt written notice is required if the services indicated are not needed.
SUBJtli.B~~
(Signature)
Harold E. Sargent. President
(Printed name Q1Il/ title)
AUTHORIZATION IS GIVEN or
NOTIFICATION IS ACKNOWLEDGED BY:
(Signatrue)
(Date) December 12.2000
Donna At:p. Mavor
(printed Nlme and title)
AlA DOCUMENT 0604 - PROFESSIONAL SERVICES SUPPLEMENT - AlA - COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735
NEW YORK AVENUE N.W., WASHINGTON D.C. 20006-5292. WARNING; Unlicensed photocopying violates U.S. copyright laws and is subject to legal
prosecution. This document was electronically produced with permission of the AlA and can be reproduced without violation until the date of expiration as noted
below.
Electronic Fonnat G604 - 1993
User Document: G6042.DOC - 12/14/2000. AlA license Number 100804, which expires on 10n/2001 _ Page #2
CD~~
CITY COUNCIL Tm; AGENDA BRIEFING
For mta. : 01/16/01 CMO Approval:
Item # :
4
Ordinance # :
0-01-1265
DEPT. :
FINANCE
SUBJECT:
Authorizing the issuance of Certificates of
Obligation, Series 2001
Previous Action: None
First Reading and Public Hearing
Backoround
In order to provide funding for the proposed City Hall and Library facilities ($6.0 million)
to be located in the Village at Colleyville project, and for construction of Riverwalk Drive
for the Justice Center ($250,000), a $7.285 million bond sale is proposed. Also included
in the sale is almost $904,000 for capitalized interest. Attached is an analysis of the
proposed Certificate of Obligation sale as prepared by First Southwest. The source of
repayment for the bonds is the ad valorem revenue received on the Village project from
the City, Tarrant County, Tarrant County Hospital District, and Tarrant County College
District. On January 9, the TIF Board met at a workshop where the proposed financing
plan for the bonds was presented to all taxing entities. At 6 p.m. on January 16, the TIF
Board will meet to consider approving the financing plan. Also on January 16, the
Council will be provided the ordinance by Fulbright and Jaworski, the City's bond
council.
(continued)
~. 77lcV~
TY =GER I
~~/If~U~~
EPART D
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1265
Page 2 of. 2
Recommendation
Approval of Ordinance 0-01-1265.
Attachments
A. Analysis of The Village at Colleyville Certificates of Obligation, Series 2001 - paper
copy only
The Village at Colleyville
Certificates of Obligation, Series 2001
SOURCES & USES
Dated 0210112001
SOURCES OF FUNDS
Par Amount of Bonds......................................................................... $7,285,000.00
Accrued Interest from 0210112001 to 0310612001................................ 32,365.28
TOTAL SOURCES........................ .................... ...... ..... ........ ......... ..... $7,317,365.28
USES OF FUNDS
Total Underwriter's Discount (1.000%)..............................................
Costs of Issuance............................ ....................... .............. .... .........
Deposit to Debt Service Fund.............................................................
Deposit to Capitalized Interest (CIF) Fund..........................................
Deposit to Projed Construction Fund.................................................
Deposit to Secondary Purpose Fund..................................................
Rounding Amount.......................................... .... ..... ......... ..... .............
72,850.00
57,275.48
32,365.28
903,852.39
6.000,000.00
250,000.00
1,022.13
TOTAL USES.............. ... ... .......... ..... ....................... .............. ......... .... $7,317,365.28
Preliminary
Delivered 0310612001
Fi~tSou~westCompany
Public Finance
hall and riverwalk-city hall-library and riverwalk
1/1012001 4:03 PM
The Village at Colleyville
Certificates of Obligation, Series 2001
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I FISCAL TOTAL
310612001 - - - - -
2/1512002 - - 345,846.11 345,846.11 -
8/1512002 . - 166,450.00 166,450.00 -
913012002 - - - - 512,296.11
2/1512003 - - 166,450.00 166,450.00 - .
8/1512003 - - 166,450.00 166,450.00 -
913012003 - - - - 332,900.00
2/1512004 - - 166,450.00 166,450.00 -
8/1512004 - - 166,450.00 166,450.00 -
913012004 - - - - 332,900.00
2/1512005 - - 166,450.00 166,450.00 -
8/1512005 - - 166,450.00 166,450.00 .
913012005 - - - - 332,900.00
2/1512006 350,000.00 4.000% 166,450.00 516,450.00 -
8/1512006 - - 159,450.00 159,450.00 -
913012006 - - - - 675,900.00
2/1512007 365,000.00 4.100% 159,450.00 524,450.00 -
8/1512007 - . 151,967.50 151,967.50 -
913012007 - - - - 676,417.50
2/1512008 380,000.00 4.150% 151,967.50 531,967.50 -
8/1512008 - - 144,082.50 144,082.50 -
913012008 - - - - 676,050.00
2/1512009 395,000.00 4.200% 144,082.50 539,082.50 -
8/1512009 - - 135,787.50 135,787.50 -
913012009 - - - - 674,870.00
2/1512010 415,000.00 4.250% 135,787.50 550,787.50 -
8/1512010 - - 126,968.75 126,968.75 -
913012010 . - - - 677,756.25
2/1512011 435,000.00 4.300% 126,968.75 561,968.75 -
8/1512011 - - 117,616.25 117,616.25 -
913012011 - - - - 679,585.00
2/1512012 450,000.00 4.400% 117,616.25 567,616.25 -
8/1512012 - - 107,716.25 107,716.25 -
913012012 - - . - 675,332.50
2/1512013 475,000.00 4.500% 107,716.25 582,716.25 -
8/1512013 - - 97,028.75 97,028.75 -
913012013 . - - - 679,745.00
2/1512014 495,000.00 4.600% 97,028.75 592,028.75 -
8/1512014 - - 85,643.75 85,643.75 -
913012014 - - - - 677,672.50
2/1512015 520,000.00 4.700% 85,643.75 605,643.75 -
8/1512015 - - 73,423.75 73,423.75 -
913012015 - . - - 679,067.50
2/1512016 545,000.00 4.750% 73,423.75 618,423.75 -
8/1512016 - - 60,480.00 60,480.00 -
Preliminary
First Southwest Company
Public Finance
File = GO REFUNDING.SF-01c1o library and city hall and riverwalk-city ha/l-library and riverwalk
1/1012001 4:03 PM
Preliminary
The Village at Colleyville -
Certificates of Obligation, Series 2001
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I FISCAL TOTAL
913012016 - - - - 678,903.75
2/1512017 570,000.00 4.800% 60,480.00 630,480.00 -
8/1512017 - - 46,800.00 46,800.00 -
913012017 - - - - 6n,280.00
2/1512018 600,000.00 4.850% 46,800.00 646,800.00 -
8/1512018 - - 32,250.00 32,250.00 -
913012018 - - - - 679,050.00
2/1512019 630,000.00 5.000% 32,250.00 662,250.00 -
8/1512019 - - 16,500.00 16,500.00 -
913012019 - - - - 678,750.00
2/1512020 660,000.00 5.000% 16,500.00 676,500.00 -
913012020 - - - - 676,500.00
Total 7,285,000.00 - 4,388,876.11 11,673,876.11 -
YIELD STATISTICS
Accruecllnterest from 02/0112001 to 03106/2001...................................................................
Bond Year Dollars........................................................ ........................................ .................
Average Life....... ..... ...... ..... ....................... ...................... ............. ......... ..................... ..... ......
Average Coupon............................... ............ .............. ...... .................................. ............. .....
32,365.28
$93,868.31
12.885 Years
4.6755676%
Net Interest Cost (NIC).... .............. ........................... ......................... ....................... .............
True Interest Cost (TIC).. .............................. ...... .......... ..... ..... ..... .... ......... ................. ............
Bond Yield for Arbitrage Purposes.....................................................................................:...
All Inclusive Cost (Ale). ...... ..... ....... ..... ...... ................. ... ...... .... ........... .......... ........ .................
4.7531764%
4.7526228%
4.4718407%
4.8389518%
IRS FORM 8038
Net Interest Cost...................... ............. ..... ......................... ...... .......... ..... .................... .........
Weighted Average Maturity...... .................. ........................................ ...................................
4.6763728%
12.788 Years
First Southwest Company
Public Finance
File = GO REFUNDING.SF-01c1o library and city hall and rivefWa/k-city hall-library and rivefWalk
1/1012001 4:03 PM
Preliminary
The Village at Colleyville -
Certificates of Obligation, Series 2001
NEr DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I elF Net New D/S
913012001 - - - - - -
913012002 - - 512,296.11 512,296.11 (512,296.11) -
913012003 - - 332,900.00 332,900.00 (332,900.00) -
913012004 - - 332,900.00 332,900.00 (166,450.00) 166,450.00
913012005 - - 332,900.00 332,900.00 - 332,900.00
913012006 350,000.00 4.000% 325,900.00 675,900.00 - 675,900.00
913012007 365,000.00 4.100% 311,417.50 676,417.50 - 676,417.50
913012008 380,000.00 4.150% 296,050.00 676,050.00 - 676,050.00
913012009 395,000.00 4.200% 279,870.00 674,870.00 - 674,870.00
913012010 415,000.00 4.250% 262,756.25 677,756.25 - 677,756.25
913012011 435,000.00 4.300% 244,585.00 679,585.00 - 679,585.00
913012012 450,000.00 4.400% 225,332.50 675,332.50 - 675,332.50
913012013 475,000.00 4.500% 204,745.00 679,745.00 - 679,745.00
913012014 495,000.00 4.600% 182,672.50 677,672.50 - 677,672.50
913012015 520,000.00 4.700% 159,067.50 679,067.50 - 679,067.50
913012016 545,000.00 4.750% 133,903.75 678,903.75 - 678,903.75
913012017 570,000.00 4.800% 107,280.00 677 ,280.00 - 677,280.00
913012018 600,000.00 4.850% 79,050.00 679,050.00 - 679,050.00
913012019 630,000.00 5.000% 48,750.00 678,750.00 - 678,750.00
913012020 660,000.00 5.000% 16,500.00 676,500.00 - 676,500.00
Total 7,285,000.00 - 4,388,876.11 11,673,876.11 (1,011,646.11) 10.662,230.00
First Southwest Company
Public Finance
o REFUNDING.SF-01c1o library and city hall and riverwalk-city hall-library and riverwalk
1/10/2001 4:03 PM
Preliminary
The Village at Colleyville -
Certificates of Obligation, Series 2001
PRICING SUMMARY
Maturity Type of Bond Coupon Yiek:l Maturity Value Price Dollar Price
2/1512006 Serial Coupon 4.000% 4.000% 350,000.00 100.000% 350,000.00
2/1512007 Serial Coupon 4.100% 4.100% 365,000.00 100.000% 365,000.00
2/1512008 Serial Coupon 4.150% 4.150% 380,000.00 100.000% 380,000.00
2/1512009 Serial Coupon 4.200% 4.200% 395,000.00 100.000% 395,000.00
2/1512010 Serial Coupon 4.250% 4.250% 415,000.00 100.000% 415,000.00
2/1512011 Serial Coupon 4.300% 4.300% 435,000.00 100.000% 435,000.00
2/1512012 Serial Coupon 4.400% 4.400% 450,000.00 100.000% 450,000.00
2/1512013 Serial Coupon 4,500% 4.500% 475,000.00 100.000% 475,000.00
2/1512014 Serial Coupon 4.600% 4.600% 495,000.00 100.000% 495,000.00
2/1512015 Serial Coupon 4.700% 4.700% 520,000.00 100.000% 520,000.00
2/1512016 Serial Coupon 4.750% 4.750% 545,000.00 100.000% 545,000.00
2/1512017 Serial Coupon 4.800% 4.800% 570,000.00 100.000% 570,000.00
2/1512018 Serial Coupon 4.850% 4.850% 600,000.00 100.000% 600,000.00
2/1512019 Serial Coupon 5.000% 5.000% 630,000.00 100.000% 630,000.00
2/1512020 Serial Coupon 5.000% 5.000% 660,000.00 100.000% 660,000.00
Total - - - - 7,285,000.00 - 7,285,000.00
BID INFORMATION
Par Amount of Bonds.. ..... ..... ........... ...... ........... ......... ..... ................ ...... ..... .................. ........... $7,285,000.00
Gross Production... .... ....... .... ..... ,........... ...... ...... ................... ................. .... ..... ........................ $7,285,000.00
Total Underwriter's Discount (1.000%)................................................................................... $(72,850,00)
Bid (99.000%)............ ..... .......... ....... ......... ....... ............... ...... ......:............. ........................:..... 7,212,150.00
Accrued Interest from 02/0112001 to 0310612001.................................................................... 32,365.28
Total Purchase Price.... ...... ..... .... ....... ...... ...... ..... ,........ ........................................ .................. $7,244,515.28
Bond Year Dollars..... ........... ........... ....... ......... ................ ................. ..... .......... ............. ........... $93,868.31
Average Life....:........ ..... .... ....................... .......... ....... ............... ............... .......... ...................... 12.885 Years
Average Coupon..................................................................................................................... 4.6755676%
Net Interest Cost (NIC)................................................ ............................................ ............... 4.7531764%
True Interest Cost (TIC).. .......... ................ ................. .......... ................................................... 4.7526228%
First Southwest Company
Public Finance
ile = GO REFUNDING. SF-D1c/o library and city hall and riverwalk-city ha/l-library and riverwalk
111012001 4:03 PM
ORDINANCE 0-00-1265
AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF COLLEYVILLE,
TEXAS, TAX AND TAX INCREMENT REVENUE CERTIFICATES OF OBLIGATION,
SERIES 2001 (REINVESTMENT ZONE NUMBER ONE)"; SPECIFYING THE TERMS
AND FEATURES OF SAID CERTIFICATES; PROVIDING FOR THE PAYMENT OF
SAID CERTIFICATES OF OBLIGATION BY THE LEVY OF AN AD VALOREM TAX
UPON ALL TAXABLE PROPERTY WITHIN THE CITY AND A LIEN ON AND
PLEDGE OF THE CERTAIN TAX INCREMENT REVENUES; AND RESOLVING
OTHER MATTERS INCIDENT AND RELATING TO THE ISSUANCE, PAYMENT,
SECURITY, SALE AND DELIVERY OF SAID CERTIFICATES, INCLUDING THE
APPROVAL AND EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT
AND THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT; AND
PROVIDING AN EFFECTIVE DATE.
co@n~
CITY COUNCIL Two AGENDA BRIEFING
For mta. : 01/16/01 CMO Approval:
Item # :
5
Ordinance # :
0-01-1266
Previous Action: None
DEPT. :
FINANCE
SUBJECT:
Authorizing the issuance of Municipal Drainage
Utility System Revenue and Refunding Bonds,
Series 2001
First Reading and Public Hearing
Backoround
In the FY 2001 budget process Council indicated their interest in issuing approximately
$1.6 million dollars in drainage revenue bonds to fund drainage projects throughout the
City. On September 5, 2000, a $2.00 per month drainage fee increase was approved
by Council to fund the re-payment of these bonds. We are proposing to sell $1.68
million in new bonds and due to favorable bond market conditions refunding $1.22
million of the outstanding 1995 drainage revenue bonds. Attached is an analysis of the
transaction prepared by the City's financial advisory firm, First Southwest. Under
present market conditions the refunding would yield a savings of $156,405 over the life
of the bonds. As the date of the sale will be February 6, the market will either improve
or deteriorate, so savings will vary from this number. In the event the market would
deteriorate to the point the transaction would not be economically viable, we are not
obligated to complete the transaction. Under the proposed scenario, we would issue
( continued)
w~ ;t??a/~
CITY MANAGER
~W~
EPARTM
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1266
Page 2 of 2
$2,900,000 in Municipal Drainage Utility System Revenue and Improvement Bonds, but
the final amount could vary due to market conditions. Also on January 16, the Council
will be provided the ordinance by Fulbright and Jaworski, the City's bond council.
Recommendation
Approval of Ordinance 0-01-1266.
Attachments
A. Analysis Municipal Drainage Utility System Revenue Refunding and Improvement
Bonds, Series 2001 - paper copy only
j
I
City of Colleyville, Texas
Municipal Drainage Utility System Revenue
Refunding and Improvement Bonds, Series 2001
TOTAL ISSUE SOURCES AND USES
Dated 0210112001
SOURCES OF FUNDS
Par Amount of Bonds..........................................................
Accrued Interest from 02/0112001 to 0310612001.................
Transfers from Prior Issue DSR Funds................................
new
Preliminary
Delivered 0310612001
refunding Issue Summary
$1,680,000.00 $1,220,000.00
7,405.66 5,065.76
- 130,000.00
TOTAL SOURCES.............................................................. $1,687,405.66 $1,355,065.76
USES OF FUNDS
Total Underwriter's Discount (1.000%)...............................
Costs of Issuance...... ....................... ..................... .............
Gross Bond Insurance Premium ( 40.0 bp).........................
Surety Bond.. ................ .... .................. ................................
Deposit to Debt Service Fund..............................................
Deposit to Project Construction Fund..................................
Deposit to Net Cash Escrow Fund.......................................
Rounding Amount. ......... .................. .......................... .........
16,800.00
40,551.72
10,582.84
10,038.37
7,405.66
1,600,000.00
2,027.07
12,200.00
29,448.28
6,662.43
4,961.63
5,065.76
1,294,029.09
2,698.57
TOTAL USES...................................................................... $1,687,405.66 $1,355,065.76
$2,900,000.00
12,471.42
130,000.00
$3,042,471.42
29,000.00
70,000.00
17,245.27
15,000.00
12,471.42
1,600,000.00
1,294,029.09
4,725.64
$3,042,471.42
First Southwest Company
Public Finance
File = DRAINAGE UTILITY. SF-total camp-Issue Summary
1/10/'2001 4:01 PM
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue
Refunding and Improvement Bonds, Series 2001
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I FISCAL TOTAL
310612001 - - - - -
2/1512002 55,000.00 4.000% 133,266.07 188,266.07 -
8/1512002 - - 63,038.75 63,038.75 -
913012002 - - - - 251,304.82
2/1512003 135,000.00 4.000% 63,038.75 198,038.75 -
8/1512003 - - 60,338.75 60,338.75 -
9130/2003 - - - - 258,3n .50
2/1512004 130,000.00 4.000% 60,338.75 190,338.75 -
8/1512004 - - 57,738.75 57,738.75 -
913012004 - - - - 248,On.50
2/1512005 140,000.00 4.000% 57,738.75 197,738.75 -
8/1512005 - - 54,938.75 54,938.75 -
913012005 - - - - 252,6n .50
2/1512006 145,000.00 4.000% 54,938.75 199,938.75 -
8/1512006 - - 52,038.75 52,038.75 -
913012006 - - - - 251,9n.50
2/1512007 155,000.00 4.100% 52,038.75 207,038.75 -
8/1512007 - - 48,861.25 48,861.25 -
913012007 - - - - 255,900.00
2/1512008 155,000.00 4.150% 48,861.25 203,861.25 -
8/15/2008 - - 45,645.00 45,645.00 -
913012008 - - - - 249,506.25
2/1512009 165,000.00 4.200% 45,645.00 210,645.00 -
8/1512009 - - 42,180.00 42,180.00 -
913012009 - - - - 252,825.00
2/15/2010 170,000.00 4.250% 42,180.00 212,180.00 -
8/1512010 - - 38,567.50 38,567.50 -
913012010 - - - - 250,747.50
2/1512011 175,000.00 4.300% 38,567.50 213,567.50 -
8/1512011 - - 34,805.00 34,805.00 -
913012011 - - - - 248,372.50
2/1512012 185,000.00 4.400% 34,805.00 219,805.00 -
8/1512012 - - 30,735.00 30,735.00 -
913012012 - - - - 250,540.00
2/1512013 195,000.00 4.500% 30,735.00 225,735.00 -
8/1512013 - - 26,347.50 26,347.50 -
9130/2013 - - - - 252,082.50
2/1512014 200,000.00 4.600% 26,347.50 226,347.50 -
8/1512014 - - 21,747.50 21,747.50 -
9130/2014 - - - - 248,095.00
2/1512015 210,000.00 4.700% 21,747.50 231,747.50 -
8/1512015 - - 16,812.50 16,812.50 -
9130/2015 - - - - 248,560.00
2/1512016 100,000.00 4.750% 16,812.50 116,812.50 -
8/1512016 - - 14,437.50 14,437.50 -
First Southwest Company
Public Finance
File = DRAINAGE UTILITY. SF-total camp-Issue Summary
1/1012001 4:01 PM
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue
Refunding and Improvement Bonds, Series 2001
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I FISCAL TOTAL
913012016 - - - - 131,250.00
2/1512017 105,000.00 4.800% 14,437.50 119,437.50 -
8/1512017 - - 11,917.50 11,917.50 -
913012017 - - - - 131,355.00
2/1512018 110,000.00 4.850% 11,917.50 121,917.50 -
8/1512018 - - 9,250.00 9,250.00 -
913012018 - - - - 131,167.50
2/1512019 115,000.00 5.0000,(, 9,250.00 124,250.00 -
8/1512019 - - 6,375.00 6,375.00 -
913012019 - - - - 130,625.00
2/1512020 125,000.00 5.000% 6,375.00 131,375.00 -
8/1512020 - - 3,250.00 3,250.00 -
913012020 - - - - 134,625.00
2/1512021 130,000.00 5.000% 3,250.00 133,250.00 -
913012021 - - - - 133,250.00
Total 2,900,000.00 - 1,411,316.07 4,311,316.07 -
YIELD STATISTICS
Accrued Interest from 02/0112001 to 0310612001...................................................................
Bond Year Dollars...... ......... ....... .... ...... ........ .... ...... .................. ..... ..... ...................................
Average Life......................................... ........................................................ ..... ....................
Average Coupon... ................................ ............ .................. ..... ..... ..... ........ ................... .........
12,471.42
$30,737.78
10.599 Years
4.5914707%
Net Interest Cost (NIC)........................... ..... ............ .... ......... ...... ... ......... .............. ..... ............
True Interest Cost (TIC)... ................. ...... ........... .... ..... ...... .... .... ..... .... ............................. .......
Bond Yield for Arbitrage Purposes.........................................................................................
All Inclusive Cost (AIC). ........... ............ .............................. .... ....... ... .... .......... .... ..... ......... ......
4.6858172%
4.6796303%
4.6959879%
5.0640385%
IRS FORM 8038
Net Interest Cost..... ..... ........... ............. .... .......................... .............. .............. ......... ..............
Weighted Average Maturity.................. .................................... ........ ..... ..... .......... .................
4.5930270%
10.502 Years
First Southwest Company
Public Finance
File = DRAINAGE unUTY.SF-total camp-Issue Summary
1/1012001 4:01 PM
City of Colleyville, Texas
Municipal Drainage Utility System Revenue
Refunding and Improvement Bonds, Series 2001
NET DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I Net New DIS
913012001 - - - - (12,471.42)
9130/2002 55,000.00 4.000% 196,304.82 251,304.82 251,304.82
9130/2003 135,000.00 4.000% 123,377.50 258,377.50 258,377.50
913012004 130,000.00 4.000% 118,077.50 248,077.50 248,077.50
913012005 140,000.00 4.000% 112,677.50 252,677.50 252,677.50
913012006 145,000.00 4.000% 106,977.50 251,977.50 251,977.50
9130/2007 155,000.00 4.100% 100,900.00 255,900.00 255,900.00
9130/2008 155,000.00 4.150% 94,506.25 249,506.25 249,506.25
913012009 165,000.00 4.200% 87,825.00 252,825.00 252,825.00
913012010 170,000.00 4.250% 80,747.50 250,747.50 250,747.50
913012011 175,000.00 4.300% 73,372.50 248,372.50 248,372.50
913012012 185,000.00 4.400% 65,540.00 250,540.00 250,540.00
9130/2013 195,000.00 4.500% 57,082.50 252,082.50 252,082.50
9130/2014 200,000.00 4.600% 48,095.00 248,095.00 248,095.00
9130/2015 210,000.00 4.700% 38,560.00 248,560.00 248,560.00
913012016 100,000.00 4.750% 31,250.00 131,250.00 131,250.00
913012017 105,000.00 4.800% 26,355.00 131,355.00 131,355.00
913012018 110,000.00 4.850% 21,167.50 131,167.50 131,167.50
913012019 115,000.00 5.000% 15,625.00 130,625.00 130,625.00
913012020 125,000.00 5.000% 9,625.00 134,625.00 134,625.00
913012021 130,000.00 5.000% 3,250.00 133,250.00 133,250.00
Total 2,900,000.00 - 1,411,316.07 4,311,316.07 4,298,844.65
Preliminary
First Southwest Company
Public Finance
File = DRAINAGE UTlLf1Y.SF-total camp-Issue Summary
1/1012001 4:01 PM
City of Colleyville, Texas --
Municipal Drainage Utility System Revenue
Refunding and Improvement Bonds, Series 2001
PRICING SUMMARY
Maturity Type of Bond Coupon Yield Maturity Value Price Dollar Price
211512002 Serial Coupon 4.000% 4.000% 55,000.00 100.000% 55,000.00
211512003 Serial Coupon 4.000% 4.000% 135,000.00 100.000% 135,000.00
211512004 Serial Coupon 4.000% 4.000% 130,000.00 100.000% 130,000.00
211512005 Serial Coupon 4.000% 4.000% 140,000.00 100.000% 140,000.00
211512006 Serial Coupon 4.000% 4.000% 145,000.00 100.000% 145,000.00
211512007 Serial Coupon 4.100% 4.100% 155,000.00 100.000% 155,000.00
211512008 Serial Coupon 4.150% 4.150% 155,000.00 100.000% 155,000.00
211512009 Serial Coupon 4.200% 4.200% 165,000.00 100-.000% 165,000.00
211512010 Serial Coupon 4.250% 4.250% 170,000.00 100.000% 170,000.00
211512011 Serial Coupon 4.300% 4.300% 175,000.00 100.000% 175,000.00
211512012 Serial Coupon 4.400% 4.400% 185,000.00 100.000% 185,000.00
211512013 Serial Coupon 4.500% 4.500% 195,000.00 100.000% 195,000.00
211512014 Serial Coupon 4.600% 4.600% 200,000.00 100.000% 200,000.00
211512015 Serial Coupon 4.700% 4.700% 210,000.00 100.000% 210,000.00
211512016 Serial Coupon 4.750% 4.750% 100,000.00 100.000% 100,000.00
211512017 Serial Coupon 4.800% 4.800% 105,000.00 100.000% 105,000.00
211512018 Serial Coupon 4.850% 4.850% 110,000.00 100.000% 110,000.00
211512019 Serial Coupon 5.000% 5.000% 115,000.00 100.000% 115,000.00
211512020 Serial Coupon 5.000% 5.000% 125,000.00 100.000% 125,000.00
211512021 Serial Coupon 5.000% 5.000% 130,000.00 100.000% 130,000.00
Total - - - - 2,900,000.00 - 2,900,000.00
Preliminary
BID INFORMATION
Par Amount of Bonds. ...... ..... ..... ..... ..... ...... ..... ..... ...... .............. ........... .... ........ ..... ......... .......... $2,900,000.00
Gross Production... .... ..... ...... .......... ...... .......... ...... ..................... ........ .......... ........................... $2,900,000.00
Total Underwriter's Discount (1.000%)................................................................................... $(29,000.00)
Bid (99.000%)...... ......... ........... ..... ....... ......... ................ ....... ............... .... .... ............................ 2,871,000.00
Accrued Interest from 02/0112001 to 0310612001.................................................................... 12,471.42
Total Purchase Price........ ..... ...... .... ..... ............. ......... ............................................................ $2,883,471.42
Bond Year Dollars.... .......... ...... ............ ..... ........... .............. ................... ...... ............................ $30,737.78
Average Life................ .............. ............. .............................. ................ ................................... 10.599 Years
Average Coupon.......... ......... ....... ........................................................ ................................... 4.5914707%
Net Interest Cost (NIC)................................................................ ........ ............................ ....... 4.6858172%
True Interest Cost (TIC).............................................................. ......... ................... ................ 4.6796303%
First Southwest CompBny
Public Finance
File = DRAINAGE UTILITY. SF-total camp-Issue Summary
1/1012001 4:01 PM
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
New Money Portion
SOURCES & USES
Dated 0210112001
SOURCES OF FUNDS
Par Amount of Bonds......................................................................... $1,680,000.00
Accrued Interest from 02/0112001 to 0310612001................................ 7,405.66
TOTAL SOURCES................ ..... '.... .............. .............. ....................... $1,687,405.66
USES OF FUNDS
Total Underwriter's Discount (1.000%)..............................................
Costs of Issuance........................ ......................................... .............
Gross Bond Insurance Premium ( 40.0 bp).......~................................
Surety Bond................... ...... ..... .........................................................
Deposit to Debt Service Fund.............................................................
Deposit to Project Construction Fund.................................................
Rounding Amount.................. no....... ..................... ............... .............
16,800.00
40,551.72
10,582.84
10,038.37
7,405.66
1,600,000.00
2,027.07
TOTAL USES..................................................................................... $1,687,405.66
Preliminary
Delivered 0310612001
First Southwest Company
Public Finance
File = DRAINAGE UTlUTY.SF-total comp-new
1/1012001 4:01 PM
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
New Money Portion
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I FISCAL TOTAL
310612001 - - - - -
2/1512002 15,000.00 4.000% 79,134.76 94,134.76 -
8/1512002 - - 37,786.25 37,786.25 -
913012002 - - - - 131,921.01
2/1512003 60,000.00 4.000% 37,786.25 97,786.25 -
8/1512003 - - 36,586.25 36,586.25 -
913012003 - - - - 134,372.50
2/1512004 60,000.00 4.000% 36,586.25 96,586.25 -
8/1512004 - - 35,386.25 35,386.25 -
913012004 - - - - 131,972.50
2/1512005 65,000.00 4.000% 35,386.25 100,386.25 -
8/1512005 - - 34,086.25 34,086.25 -
913012005 - - - - 134,472.50
2/1512006 65,000.00 4.000% 34,086.25 99,086.25 -
8/1512006 - - 32,786.25 32,786.25 -
913012006 - - - - 131,872.50
2/1512007 70,000.00 4.100% 32,786.25 102,786.25 -
8/1512007 - - 31,351.25 31,351.25 -
913012007 - - - - 134,137.50
2/1512008 70,000.00 4.1500,4 31,351.25 101,351.25 -
8/1512008 - - 29,898.75 29,898.75 -
913012008 - - - - 131,250.00
2/1512009 75,000.00 4.200% 29,898.75 104,898.75 -
811512009 - - 28,323.75 28,323.75 -
913012009 - - - - 133,222.50
2/1512010 75,000.00 4.250% 28.323.75 103,323.75 -
8/1512010 - - 26,730.00 26,730.00 -
913012010 - - - - 130,053.75
2/1512011 80,000.00 4.300% 26,730.00 106,730.00 -
811512011 - - 25,010.00 25,010.00 -
913012011 - - - - 131,740.00
2/1512012 85,000.00 4.400% 25,010.00 110,010.00 -
8/1512012 - - 23,140.00 23,140.00 -
913012012 - - - - 133,150.00
2/1512013 90,000.00 4.500% 23,140.00 113,140.00 -
811512013 - - 21,115.00 21,115.00 -
913012013 - - - - 134,255.00
2/1512014 90,000.00 4.600% 21,115.00 111,115.00 -
811512014 - - 19,045.00 19,045.00 -
913012014 - - - - 130,160.00
2/1512015 95,000.00 4.700% 19,045.00 114,045.00 -
811512015 - - 16.812.50 16,812.50 -
913012015 - - - - 130,857.50
2/1512016 100,000.00 4.750% 16,812.50 116,812.50 -
8/1512016 - - 14,437.50 14,437.50 -
First Southwest Company
Public Finance
File = DRAINAGE UTIUTY.SF-total comp..new
1/1012001 4:01 PM
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
New Money Portion
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I FISCAL TOTAL
9130/2016 - - - - 131,250.00
2/15/2017 105,000.00 4.800% 14,437.50 119,437.50 -
8/15/2017 - - 11,917.50 11,917.50 -
913012017 - - - - 131,355.00
2/1512018 110,000.00 4.850% 11,917.50 121,917.50 -
8/1512018 - - 9,250.00 9,250.00 -
913012018 - - - - 131,167.50
2/1512019 115,000.00 5.000% 9,250.00 124,250.00 -
8/1512019 - . 6,375.00 6,375.00 -
913012019 . - - - 130,625.00
2/1512020 125,000.00 5.000% 6,375.00 131,375.00 -
8/1.512020 - - 3,250.00 3,250,00 -
913012020 - - - - 134,625.00
2/15/2021 130,000.00 5.000% 3,250.00 133,250.00 -
9130/2021 - - - - 133,250.00
Total 1,680,000.00 - 965,709.76 2,645.709.76 -
YIELD STATISTICS
Accrued Interest from 02/01/2001 to 03106/2001...................................................................
Bond Year Dollars................. ......... ...... ..... .......... ...... ........ ......... ...... .... .... ...... ............, .... ......
Average Life... ............... ...... ................ ..... .............. ..... .... ..... ..... ..... ......... ..................... .........
Average Coupon.. .......... ............. ... ...... ...... ............... ........ ... ... .... .......... ... .... ,..... ........ ..... ......
7,405.66
$20,560.33
12.238 Years
4.6969558%
Net Interest Cost (NIC)..... ....... .................... ..... ..... ......... ............. ......... ...... .... ..... ..... .............
True Interest Cost (TIC)......... ..... ....... .... .... ....... ..... .................. .............. ......... .......................
Bond Yield for Arbitrage Purposes........................................................................................
All Inclusive Cost (Ale)........ ...... .......... ..... ..... ............... ..... .... .... .... ..... ..... ......... ..... ............. ...
4.n86665%
4.n38067%
4.69598790~
5.1283768%
IRS FORM 8038
Net Interest Cost........... ............ .... ..... ...... .......... ..... .... ..... ..... .... ......... ..... ......... .............. .... ,.
Weighted Average Maturity. ....... ......... ..... ...... ................... ..... ..... ........ ..... ......... ......... .... .......
4.6982600%
12.141 Years
First Southwest Company
Public Finance
File = DRAINAGE UTlLlTY.SF-total comp-new
1/1012001 4:01 PM
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
New Money Portion
NET DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I Net New DIS
9130/2001 - - - - (7,405.66)
913012002 15,000.00 4.000% 116,921.01 131,921.01 131,921.01
9130/2003 60,000.00 4.0000"{' 74,372.50 134,3n.50 134,372.50
9130/2004 60,000.00 4.0000"{' 71,972.50 131,972.50 131,972.50
9130/2005 65,000.00 4.000% 69,4n.5O 134,4n.50 134,472.50
9130/2006 65,000.00 4.000% 66,872.50 131,8n.50 131,872.50
9130/2007 70,000.00 4.100% 64,137.50 134,137.50 134,137.50
9130/2008 70,000.00 4.150% 61,250.00 131,250.00 131,250.00
9130/2009 75,000.00 4.200% 58,222.50 133,222.50 133,222.50
9130/2010 75,000.00 4.250% 55,053.75 130,053.75 130,053.75
9130/2011 80,000.00 4.300% 51,740.00 131,740.00 131,740.00
913012012 85,000.00 4.400% 48,150.00 133,150.00 133,150.00
9130/2013 90,000.00 4.500% 44,255.00 134,255.00 134,255.00
913012014 90,000.00 4.600% 40,160.00 130,160.00 130,160.00
9130/2015 95,000.00 4.700% 35,857.50 130,857.50 130,857.50
9130/2016 100,000.00 4.750% 31,250.00 131,250.00 131,250.00
913012017 105,000.00 4.800% 26,355.00 131,355.00 131,355.00
913012018 110,000.00 4.850% 21,167.50 131,167.50 131,167.50
913012019 115,000.00 5.000% 15,625.00 130,625.00 130,625.00
913012020 125,000.00 5.000% 9,625.00 134,625.00 134,625.00
913012021 130,000.00 5.000% 3,250.00 133,250.00 133,250.00
Total 1,680,000.00 - 965,709.76 2,645,709.76 2,638,304.10
First Southwest Company
Public Finance
File = DRAINAGE UTILITY. SF-total comp-new
1/1012001 4:01 PM
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
New Money Portion
PRICING SUMMARY
Maturity Type of Bond Coupon Yield Maturity Value Price Dollar Price
2/1512002 Serial Coupon 4.000% 4.000% 15,000.00 100.000% 15,000.00
2/1512003 Serial Coupon 4.000% 4.000% 60,000.00 100.000% 60,000.00
2/1512004 Serial Coupon 4.0000-'> 4.000% 60,000.00 100.000% 60,000.00
2/1512005 Serial Coupon 4.000% 4.000% 65,000.00 100.000% 65,000.00
2/1512006 Serial Coupon 4.000% 4.000% 65,000.00 100.000% 65,000.00
2/1512007 Serial Coupon 4.100% 4.100% 70,000.00 100.000% 70,000.00
2/1512008 Serial Coupon 4.150% 4.150% 70,000.00 100.000% 70,000.00
2/1512009 Serial Coupon 4.200% 4.200% 75,000.00 100.000% 75,000.00
2/1512010 Serial Coupon 4.250% 4.250% 75,000.00 100.000% 75,000.00
2/1512011 Serial Coupon 4.300% 4.300% 80,000.00 100.000% 80,000.00
2/1512012 Serial Coupon 4.400% 4.400% 85,000.00 100.000% 85,000.00
2/1512013 Serial Coupon 4.5000-'> 4.500% 90,000.00 100.000% 90,000.00
2/1512014 Serial Coupon 4.600% 4.600% 90,000.00 100.000% 90,000.00
2/1512015 Serial Coupon 4.700% 4.700% 95,000.00 100.000% 95,000.00
2/1512016 Serial Coupon 4.750% 4.750% 100,000.00 100.000% 100,000.00
2/1512017 Serial Coupon 4.800% 4.800% 105,000.00 100.000% 105,000.00
2/1512018 Serial Coupon 4.850% 4.850% 110,000.00 100.000% 110,000.00
2/1512019 Serial Coupon 5.000% 5.000% 115,000.00 100.000% 115,000.00
2/1512020 Serial Coupon 5.000% 5.000% 125,000.00 100.000% 125,000.00
2/1512021 Serial Coupon 5.000% 5.000% 130,000.00 100.000% 130,000.00
Total - - - - 1,680,000.00 - 1,680,000.00
BID INFORMATION
Par Amount of Bonds.............................................................................................................. $1,680,000.00
Gross Production.......... ..... ........ ... ...... ..... ........... .............. ,......... ........................ ,................ ... $1 ,680,000.00
Total Underwriter's Discount (1.000%)................................................................................... $(16,800.00)
Bid (99.000%)..... ..... ..... .......... ....................... ..... ..... ...... .... ..... .... ...... .... .... ...... .... ... ................. 1,663,200.00
Accrued Interest from 0210112001 to 0310612001.................................................................... 7,405.66
Total Purchase Price.... ................ ........... ............... ..... ....... ........ ...... ......... ......... .... ................ $1,670,605.66
Bond Year Dollars...... ...... .......... ....... ...... ..... .... ..... ............ .... ..... ......... ..... .................. ............. $20,560.33
Average Life......... .......... ..... ...... ........... ......... ............ .......... .......... ........ ............... ... ................ 12.238 Years
Average Coupon................................................................................. .................................... 4.6969558%
Net Interest Cost (NIC)............. ..................... ......... ............... ....... ......... ......... ....... ................. 4. nB6665%
True Interest Cost (TIC)........................... ..... ..... ................ ..... .... ..... .............. ......... ................ 4. n3B067%
First Southwest Company
Public Finance
File = DRAINAGE UTILITY. SF-total camp-new
1/1012001 4:01 PM
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
Refunding Portion
TABLE OF CONTENTS
REPORT
PAGE
DEBT SERVICE COMPARISON. ............ .... .......... ........ ............ .................... ....... 1
SOURCES & USES... ........... .................. .......... .......... ..... .......... ......... ..... ............ 2
DEBT SERVICE SCHEDULE............................................................................... 3
PRICING SUMMARy.............. .... ........ ............................. .................................... 5
ESCROW FUND CASHFLOW ............................................................................. 6
DEBT SERVICE TO MATURITY AND TO CALL................................................. 7
First Southwest Company
Public Finance
DRAINAGE UTlUTY.SF-total c:omp-t8funding
1/1012001 4:02 PM
..1
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
Refunding Portion
DEBT SERVICE COMPARISON
Date Total P+I Net New DIS Old Net D/S Savings
913012001 - (5,065.76) 37,350.00 42,415.76
913012002 119,383.81 119,383.81 132,900.00 13,516.19
913012003 124,005.00 124,005.00 134,150.00 10,145.00
913012004 116,105.00 116,105.00 130,250.00 14,145.00
913012005 118,205.00 118,205.00 131,200.00 12,~95.00
913012006 120,105.00 120,105.00 131,850.00 11,745.00
913012007 121,762.50 121,762.50 132,200.00 10,437.50
913012008 118,256.25- 118,256.25 132,250.00 13,993.75
913012009 119,602.50 119,602.50 132,000.00 12,397.50
913012010 120,693.75 120,693.75 131,450.00 10,756.25
913012011 116,632.50 116,632.50 130,600.00 13,967.50
913012012 117,390.00 117,390.00 129,450.00 12,060.00
913012013 117,827.50 117,827.50 128,000.00 10,172.50
913012014 117,935.00 117,935.00 131,100.00 13,165.00
913012015 117,702.50 117,702.50 128,750.00 11,047.50
Total 1,665,606.31 1,660,540.55 1,873,500.00 212,959.45
PRESENT VALUE ANALYSIS SUMMARY (NET TO NET)
Gross PV Debt Service Savings................................................................................................. 156,405.10
Net PV Cashflow Savings @ 4.946% {AIC)............................................................................... 156,405.10
Accrued Interest Credit to Debt Service Fund...................................................................:......... 5,065.76
NET PRESENT VALUE BENEFIT............................................................................................. $161,470.86
NET PV BENEFIT I $1,245,000 REFUNDED PRINCiPAL.......................................................
NET PV BENEFIT I $1,220,000 REFUNDING PRINCiPAL......................................................
12.970%
13.235%
First Southwest Compa/iy
Public Finance
File = DRAINAGE UTlUTY.SF-total comp-RIfunding
1/1012001 4:01 PM
Page 1
Preliminary
City of Colleyville, Texas
Municipal Drainage Utilfty System Revenue Bonds, Series 2001
Refunding Portion
SOURCES & USES
Dated 0210112001
SOURCES OF FUNDS
Par Amount of Bonds.........................................................................
Accruecllnterest from 0210112001 to 03106/2001................................
Transfers from Prior Issue DSR Funds...............................................
Delivered 0310612001
$1.220,000.00
5.065.76
130.000.00
TOTAL SOURCES............................................................................. $1,355,065.76
USES OF FUNDS
Total Underwriter's Discount (1.000%)..............................................
Costs of Issuance..... ...... .......... ......................... ..... .... ..... ....... ...... .....
Gross Bond Insurance Premium ( 40.0 bp)........................................
Surety Bond................ ... ........................ ........ ........................ ............
Deposit to Debt Service Fund.............................................................
Deposit to Net Cash Escrow Fund......................................................
Rounding Amount... ................... ........... ................ ........... ..... ............
12,200.00
29,448.28
6.662.43
4.961.63
5,065.76
1.294,029.09
2.698.57
TOTAL USES. ........ ....... ...... .......... ......... ....... ................ ...... ............... $1,355.065.76
R~tSomhwestCompany
Public Finance
DRAINAGE UTIUTY.SF-total comp-refunding
111012001 4:01 PM
.I'
Page 2
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
Refunding Portion
DEST SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I FISCAL TOTAL
3106/2001 - - - - -
2/1512002 40,000.00 4.000% 54,131.31 94,131.31 -
8/1512002 - - 25,252.50 25,252.50 -
9/3012002 - - - - 119,383.81
2/1512003 75,000.00 4.000% 25,252.50 100,252.50 -
8/1512003 - - 23,752.50 23,752.50 -
9/30/2003 - - - - 124,005.00
2/1512004 70,000.00 4.000% 23,752.50 93,752.50 -
8/1512004 - - 22,352.50 22,352.50 -
9/3012004 - - - - 116,105.00
2/1512005 75,000.00 4.000% 22,352.50 97,352.50 -
8/1512005 - - 20,852.50 20,852.50 -
9/3012005 - - - - 118,205.00
2/1512006 80,000.00 4.000% 20,852.50 100,852.50 -
8/1512006 - - 19,252.50 19,252.50 -
9/3012006 - - - - 120,105.00
2/1512007 85,000.00 4.100% 19,252.50 104,252.50 -
8/1512007 - - 17,510.00 17,510.00 -
9/3012007 - - - - 121,762.50
2/1512008 85,000.00 4.150% 17,510.00 102,510.00 -
8/1512008 - - 15,746.25 15,746.25 -
9/30/2008 - - - - 118,256.25
2/1512009 90,000.00 4.200D.4 15,746.25 105,746.25 -
8/1512009 - - 13,856.25 13,856.25 -
9/3012009 - - - - 119,602.50 .
2/1512010 95,000.00 4.250% 13,856.25 108,856.25 -
8/1512010 - - 11,837.50 11,837.50 -
9130/2010 - - - - 120,693.75
2/1512011 95,000.00 4.300% 11,837.50 106,837.50 -
8/1512011 - - 9,795.00 9,795.00 -
9/3012011 ./ - - - - 116,632.50
2/1512012 100,000.00 4.400% 9,795.00 109,795.00 -
8/1512012 - - 7,595.00 7,595.00 -
9/30/2012 - - - - 117,390.00
2/1512013 105,000.00 4.500% 7,595.00 112,595.00 -
8/1512013 - - 5,232.50 5,232.50 -
9/30/2013 - - - - 117,827.50
2/1512014 110,000.00 4.600% 5,232.50 115,232.50 -
8/1512014 - - 2,702.50 2,702.50 -
9/30/2014 - - - - 117,935.00
2/1512015 115,000.00 4.700% 2,702.50 117 ,702.50 .
9/30/2015 - - - . 117,702.50
Total 1,220,000.00 - 445,606.31 1,665,606.31 -
First Southwest Company
Public Finance
.. File = DRAINAGE UTIUTY.SF-total comp-refundlng
1/1012001 4:01 PM
Page 3
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
Refunding Portion
DEBT SERVICE SCHEDULE
YIELD STATISTICS
Accrued Interest from 0210112001 to 0310612001...................................................................
Bond Year Dollars...... ......... .............. ................... ....... ........... ........ ..... ..... .............. ....... ........
Average life.. ........... ........... ...... ....... .... .......... .............. ....... .......... ..... ................. ..................
Average Coupon................. ...... ................... ...... ............ ..... .............. ................. ...... .............
Net Interest Cost (NIC)........ ...... .................. ....... ............ ...... ................... ...... ................ ........
True Interest Cost (TIC)... ........... .......... .......... ............ ... ..... ................ .......... ............. ..... .......
Bond Yield for Arbitrage Purposes........................................................................................
All Inclusive Cost (AIC)....... ... ............. .......... ............. ......... ............. .... ................... ...... .........
IRS FORM 8038
Net Interest Cost........ .............. ...... ............. ....... ...............;.... ............. .......... ..... ........ ...........
Weighted Average Maturity..... ............ ........ ........ ............... ......... ......... ......... ............. ...........
5,065.76
$10,177.44
8.342 Years
4.3783713%
4.4982443%
4.5057411 %
4.6959879%
4.9457874%
4.3796386%
8.245 Years
First Southwest Company
Public Finance
FIle · DRAINAGE UTIurv.SF-total COtnp-refunding
111012001 4:01 PM
/
Page 4
Preliminary
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 2001
Refunding Portion
PRICING SUMMARY
Maturity Type of Bond Coupon Yield Maturity Value Price Dollar Price
2/1512002 Serial Coupon 4.000% 4.000% 40,000.00 100.000% 40,000.00
2/1512003 Serial Coupon 4.000% 4.000% 75,000.00 100.000% 75,000.00
2/1512004 Serial Coupon 4.000% 4.000% 70,000.00 100.000% 70,000.00
2/1512005 Serial Coupon 4.000% 4.000% 75,000.00 100.000% 75,000.00
2/1512006 Serial Coupon 4.000% 4.000% 80,000.00 100.000% 80,000.00
2/1512007 Serial Coupon 4.100% 4.100% 85,000.00 100.000% 85,000.00
2/1512008 Serial Coupon 4.150% 4.150% 85,000.00 100.000% 85,000.00
2/1512009 Serial Coupon 4.200% 4.200% 90,000.00 100.000% 90,000.00
2/1512010 Serial Coupon 4.250% 4.250% 95,000.00 100.000% 95,000.00
2/1512011 Serial Coupon 4.300% 4.300% 95,000.00 100.000% 95,000.00
2/1512012 Serial Coupon 4.400% 4.400% 100,000.00 100.000% 100,000.00
2/1512013 Serial Coupon 4.500% 4.500% 105,000.00 100.000% 105,000.00
2/1512014 Serial Coupon 4.600% 4.600% 110,000.00 100.000% 110,000.00
2/1512015 Serial Coupon 4.700% 4.700% 115,000.00 100.000% 115,000.00
Total - - . . 1,220,000.00 - 1,220,000.00
BID INFORMATION
Par Amount of Bonds.............................................................................................................. $1,220,000.00
Gross Production......... ............ ............................................................................................... $1,220,000.00
Total Underwriter's Discount {1.000%)... ..... ...... .................. ........ ........................................... $(12,200.00)
Bid {99.000%).............. ............... ....................... .......... ........ ............. ...................................... 1,207,800.00
Accrued Interest from 02/0112001 to 0310612001.................................................................... 5,065.76
Total Purchase Price.................. ............ ............................ .... ................................................ $1,212,865.76
Bond Year Dollars.... .......... ....... .... ..... ............................... .............. ......... ......... ................. .....
Average Life................ ................................. ....................... .............. ........................... ...........
Average Coup~n......................... ..... ........ .... .......... ...................... ......... ...... ............. ........ .......
$10,1n.44
8.342 Years
4.3783713%
Net Interest Cost {NIC)...... ............................. ............. ............. ............ ............ ........... ...........
True Interest Cost (TIC)................................. ................. ..... .................................. ......... ........
4.4982443%
4.5057411%
First Southwest Company
Public Finance
File = DRAINAGE UT/UTY.SF-total comp-refunding
1/1012001 4:01 PM
Page 5
City of Colleyville, Texas --
Municipal Drainage Utility System Revenue Bonds, Series 2001
Refunding Portion
ESCROW FUND CASHFLOW
Date Principal Rate Interest Receipts Disbursements Cash Balance
310612001 - - - 1.09 - 1.09
8/1512001 12,057.00 5.110% 25,292.82 37,349.82 37,350.00 0.91
2/1512002 66,448.00 4.680% 30,901.63 97,349.63 97,350.00 0.54
8/1512002 7,596.00 4.620% 27,953.75 35,549.75 35,550.00 0.29
2/1512003 72,772.00 4.590% 27,778.29 100,550.29 100,550.00 0.58
8/1512003 7,492.00 4.590% 26,108.18 33,600.18 33,600.00 0.76
2/1512004 1,127,663.00 4.600% 25,936.24 1,153,599.24 1,153.600.00 -
Total 1,294,028.00 - 163,970.91 1,458,000.00 1,458,000.00 -
Preliminary
INVESTMENT PARAMETERS
Investment Model [PV, GIC, or Securtties]..............................................................................
Default Investment yield target.... ........... ...... ...... ............... ..................... .............. ..................
Securities
Bond YIeld
Cash Deposit.. ....... ............. ............. ......... ............ .............. ............................ ............... ........ 1.09
Cost of Investments Purchased with Bond Proceeds.............................................................. 1,294,028.00
Total Cost of Investments....................................................................................................... $1,294,029.09
Target Cost of Investments at bond yield................................................................................ $1,291,275.68
Actual positive or (negative) arbitrage..................................................................................... (2,753.41)
YIeld to Recelpt.... ................. ........... ............... ......... ...................................... ................ ........ 4.6123295%
Yield for Arbitrage Purposes....... ............ ...................... ...... ....... ..:..... .......... ..... ........ ....... ..-~.... -4.6959879%
State and Local Govemment Series (SLGS) rates for............................................................. 1/1012001
First Southwest Company
Public Finance
.'
File = DRAINAGE UTlUTY.SF-total comp-tefunding
1/1012001 4:01 PM
Page 6
City of Colleyville, Texas
Municipal Drainage Utility System Revenue Bonds, Series 1995
DEBT SERVICE TO MATURITY AND TO CALL
Date Refunded Bonds DIS To Call Principal Coupon Interest Refunded DIS
8/1512001 - 37,350.00 - - 37,350.00 37,350.00
2/1512002 60,000.00 97,350.00 60,000.00 6.000% 37,350.00 97,350.00
8/1512002 - 35,550.00 - - 35,550.00 35,550.00
2/1512003 65,000.00 100,550.00 65,000.00 6.000% 35,550.00 100,550.00
8/1512003 - 33,600.00 - - 33,600.00 33,600.00
2/1512004 1,120,000.00 1,153,600.00 65,000.00 6.000% 33,600.00 98,600.00
8/1512004 - - - - 31,650.00 31,650.00
2/1512005 - - 70,000.00 6.000% 31,650.00 101,650.00
8/1512005 - - - - 29,550.00 29,550.00
2/1512006 - - 75,000.00 6.000% 29,550.00 104,550.00
8/1512006 - - - - 27,300.00 27,300.00
2/1512007 - - 80,000.00 6.000% 27,300.00 107,300.00
8/1512007 - - - - 24,900.00 24,900.00
2/1512008 - - 85,000.00 6.000% 24,900.00 109,900.00
8/1512008 - - - - 22,350.00 22,350.00
2/1512009 - - 90,000.00 6.000% 22,350.00 112,350.00
8/1512009 - - - - 19,650.00 19,650.00
2/1512010 - - 95,000.00 6.000% 19,650.00 114,650.00
8/1512010 - - - - 16,800.00 16,800.00
2/1512011 - - 100,000.00 6.000% 16,800.00 116,800.00
8/1512011 - - - - 13,800.00 13,800.00
2/1512012 - - 105,000.00 6.000% 13,800.00 118,800.00
8/1512012 - - - - 10,650.00 10,650.00
2/1512013 - - 110,000.00 6.000% 10,650.00 120,650.00
8/1512013 - - - - 7,350.00 7,350.00
2/1512014 - - 120,000.00 6.000% 7,350.00 127,350.00
8/1512014 - - - - 3,750.00 3,750.00
2/1512015 - - 125,000.00 6.000% 3,750.00 128,750.00
Total 1,245,000.00 1,458,000.00 1,245,000.00 - 628,500.00 1,873,500.00
Preliminary
First Southwest Company
Public Finance
File = DRAINAGE UTlUTY.SF-95 drainage-SINGLE PURPOSE
1/1012001 4:02 PM
Page 7
ORDINANCE 0-00-1266
AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF COLLEYVILLE,
TEXAS, MUNICIPAL DRAINAGE UTILITY SYSTEM REVENUE REFUNDING AND
IMPROVEMENT BONDS, SERIES 2001"; PLEDGING THE REVENUES OF THE
DRAINAGE UTILITY SYSTEM TO THE PAYMENT OF THE PRINCIPAL OF AND
INTEREST ON SAID BONDS; ENACTING PROVISIONS INCIDENT AND RELATED
TO THE ISSUANCE, PAYMENT, SECURITY AND DELIVERY OF SAID BONDS,
INCLUDING THE APPROVAL AND EXECUTION OF A PAYING AGENT/REGISTRAR
AGREEMENT AND THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL
STATEMENT PERTAINING THERETO; PROVIDING FOR THE REDEMPTION OF
CERTAIN OUTSTANDING BONDS OF THE CITY; AND PROVIDING AN EFFECTIVE
DATE.
cc.~
CITY COUNCIL Tm< AGENDA BRIEFING
For mta. : 01/16/01 CMO Approval:
Item # :
6
Ordinance #:
0-01-1267
Previous Action: None
DEPT. :
FINANCE
SUBJECT:
Authorizing the issuance of General Obligation
Refunding Bonds, Series 2001
First Reading and Public Hearing
Backqround
Due to favorable bond market conditions, the City's financial advisory firm, First
Southwest has proposed the refunding of the 1992, 1993, 1994, 1995, and 1996 series
of General Obligation Bonds. Under present market conditions the refunding would
yield a savings of $384,864 over the life of the bonds. As the date of the sale will be
February 6, the market will improve or deteriorate, so savings will vary from this
number. In the event the market deteriorates to the point the transaction would not be
economically viable, we are not obligated to complete the transaction. Under the
proposed scenario, we would issue $9,250,000 in General Obligation Refunding bonds,
but the final amount could vary due to market conditions. Attached is an analysis of the
refunding transaction provided by First Southwest. Also on January 16, the Council will
be provided the ordinance by Fulbright and Jaworski, the City's bond council.
Recommendation
Approval of Ordinance 0-01-1267.
la~ Yll~~
~~
PARTM D
(continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-01-1267
Page 2 ot2
Attachments
A. Analysis General Obligation Refunding Bonds, Series 2001 - paper copy only
City of Colleyville, Texas
General Obligation Refunding Bonds, Series 2001
Accelerated
TABLE OF CONTENTS
REPORT
PAGE
DEBT SERVICE COMPARiSON.......................................................................... 1
SOURCES & USES............................................................................................. 2
DEBT SERVICE SCHEDULE............................................................................... 3
PRICING SUMMARy..................................................................................... ...... 5
ESCROW FUND CASHFLOW............................................................................. 6
DEBT SERVICE TO MATURITY AND TO CALL................................................. 7
First Southwest Company
Public Finance
y hall and riverwalk-D1 go refunding adv acel 2
1/1012001 4:03 PM
City of Colleyville, Texas
General Obligation Refunding Bonds, Series 2001 ,.
Accelerated
DEBTSER~CECOMPAR~ON
Date Total P+I Existing DIS Net New DIS Old Net DIS Savings
913012001 209,475.54 37,961.25 209,644.81 285,279.38 75,634.57
913012002 628,817.50 526,401.25 1,155,218.75 1,157,187.51 1,968.76
913012003 nO,917.50 382,437.50 1,153,355.00 1,154,555.01 1,200.01
913012004 769,617.50 383,825.00 1,153,442.50 1,156,371.26 2,928.76
913012005 1,042,117.50 102,327.50 1,144,445.00 1,148,283.76 3,838.76
913012006 1,048,017.50 102,500.00 1,150,517.50 1,153,435.64 2,918.14
913012007 1,159,8n.50 - 1,159,8n.50 1,160,398.n 526.27
913012008 1,167,226.25 - 1,167,226.25 1,168,865.02 1,638.n
913012009 1 ,167,350.00 - 1,167,350.00 1,168,880.64 1,530.64
913012010 1,179,987.50 - 1,179,987.50 1,181,748.76 1,761.26
913012011 1,184,880.00 - 1,184,880.00 1,188,200.01 3,320.01
913012012 932,520.00 - 932,520.00 933,730.01 1,210.01
913012013 590,780.00 - 590,780.00 591,620.63 840.63
913012014 394,325.00 - 394,325.00 396,591.25 2,266.25
9130/2015 10,235.00 - 10,235.00 395,641.25 385,406.25
913012016 - - - 174,930.00 174,930.00
Total 12,256,139.29 1,535,452.50 13,753,799.81 14,415,718.90 661,919.09
PRESENT VALUE ANALYSIS SUMMARY (NET TO NET)
Gross PV Debt Service Savings................................................................................................ 347,072.41
Net PV Cashflow Savings @ 4.551% (Ale)............................................................................... 347,072.41
Accrued Interest Credit to Debt Service Fund............................,.......................:....................... 37,791.98'
NET PRESENT VALUE BENEFIT............................................................................................. $384,864.39
NET PV BENEFIT I $8,860,000 REFUNDED PRINCiPAL........................................................
NET PV BENEFIT I $9,250,000 REFUNDING PRINCiPAL...................................................
4.344%
4.161 %
First Southwest Company
Public Finance
REFUNDING. SF-01c/o library and city hall and riverwalk-01 go rafunding adv ace/2
1/1012001 4:03 PM
Page 1
City of Colleyville, Texas
General Obligation Refunding Bonds, Series 2001
Accelerated
SOURCES & USES
Dated 0210112001
Delivered 0310612001
SOURCES OF FUNDS
Par Amount of Bonds......................................................................... $9,250,000.00
Accrued Interest from 0210112001 to 03106/2001................................ 37,791.98
TOTAL SOURCES............................................................................. $9.287,791.98
USES OF FUNDS
Total Underwriter's Discount (1.000%)..............................................
Costs of Issuance... .............................................................. .............
Deposit to Debt Service Fund.............................................................
Deposit to Net Cash Escrow Fund......................................................
Rounding Amounl.............................................................................
92.500.00
72,724.52
37,791.98
9,083,911.85
863.63
TOTAL USES..................................................................................... $9.287.791.98
First Southwest Company
Public Finance
y hall and riverwalk-D1 go refunding adv ace/2
1/10/2001 4:03 PM
Page 2
City of Colleyville, Texas
General Obligation Refunding Bonds, Series 2001
Accelerated
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I FISCAL TOTAL
3106/2001 - - - - -
8/1512001 - - 209,475.54 209,475.54 - -
913012001 - - - - 209,475.54
2/1512002 245,000.00 4.000% 194,358.75 439,358.75 -
8/1512002 - . 189,458.75 189,458.75 .
913012002 - - - - 628,817.50
2/1512003 400,000.00 4.000% 189,458.75 589,458.75 -
8/1512003 - - 181,458.75 181,458.75 -
913012003 - - . - nO,917.50
2/1512004 415,000.00 4.000% 181,458.75 596,458.75 -
8/1512004 - - 173,158.75 173,158.75 -
913012004 - - - - 769,617.50
2/1512005 710,000.00 4.000% 173,158.75 883,158.75 -
8/1512005 - . -158,958.75 158,958.75 -
913012005 - . - - 1,042,117.50
2/1512006 745,000.00 4.000% 158,958.75 903,958.75 -
8/1512006 . - 144,058.75 144,058.75 .
913012006 - . - - 1,048,017.50
2/1512007 890,000.00 4.100% 144,058.75 1,034,058.75 -
8/1512007 - - 125,813.75 125,813.75 -
913012007 . . - - 1,159,872.50
2/1512008 935,000.00 4.150% 125,813.75 1,060,813.75 .
8/1512008 - - 106,412.50 106,412.50 -
913012008 - - - - 1,167,226.25
2/1512009 975,000.00 4.200% 106,412.50 1,081,412.50 -
8/1512009 - - 85,937.50 85,937.50 -
913012009 - - - - 1,167,350.00
2/1512010 1,030,000.00 4.250% 85,937.50 1,115,937.50 -
8/1512010 - - 64,050.00 64,050.00 -
913012010 - - - - 1,179,987.50
2/1512011 1,080,000.00 4.300% 64,050.00 1,144,050.00 -
8/1512011 - - 40,830.00 40,830.00 -
913012011 - - - - 1,184,880.00
2/1512012 870,000.00 4.400% 40,830.00 910,830.00 -
8/1512012 - - 21,690.00 21,690.00 -
913012012 - - . - 932,520.00
2/1512013 560,000.00 4.500% 21,690.00 581,690.00 -
8/1512013 - - 9,090.00 9,090.00 -
913012013 - - - - 590,780.00
2/1512014 385,000.00 4.600% 9,090.00 394,090.00 -
8/1512014 - - 235.00 235.00 -
913012014 - - - - 394,325.00
2/1512015 10,000.00 4.700% 235.00 10,235.00 -
913012015 - - - - 10,235.00
Total 9,250,000.00 - 3,006,139.29 12,256,139.29 -
First Southwest Company
Public Finance
File = GO REFUNDING.SF-D1c/o library and city hall and riverwalk-D1 go refunding adv ace/2
1/10/2001 4:03 PM
Page 3
City of Colleyville, Texas
General Obligation Refunding Bonds, Series 2001
Accelerated
DEBT SERVICE SCHEDULE
YIELD STATISTICS
Accrued Interest from 0210112001 to 0310612001...................................................................
Bond Year Dollars.............. ..... ....... .......... ..... ................ ................ ......... ......... .......... ....... .....
Average Life............... ..... ...... ................. ....... .............................. .... .... ..................................
Average Coupon..... ......................................................................... .................... ............ .....
Net Interest Cost (NIC).................................................... .................... .......... .... ......... ...........
True Interest Cost (TIC)........ ..... ...... ................ ....... ..............,..................... ...........................
Bond Yield for Arbitrage Purposes........................................................................................
All Inclusive Cost (AIC).... ............. ..... ...................... ........... ...................... .................. ...........
IRS FORM 8038
Net Interest Cost.......................................................................................................... ........
Weighted Average Maturity.......... ............ ................................ ..... ....................... ..... ............
37,791.98
$70,404.72
7.611 Years
4.2697978%
4.4011810%
4.4202811 %
4.4718407%
4.5508929%
4.2706705%
7.514 Years
First Southwest Company
Public Finance
File = GO REFUNDING.SF-D1c/o library and city hall and riverwalk-D1 go refunding adv ace/2
1/10/2001 4:03 PM
Page 4
City of Colleyville, Texas
General Obligation Refunding Bonds, Series 2001
Accelerated
PRICING SUMMARY
Maturity Type of Bond Coupon Yield Maturity Value Price Dollar Price
2/1512002 Serial Coupon 4.000% 4.000% 245,000.00 100.000% 245,000.00
2/1512003 Serial Coupon 4.000% 4.000% 400,000.00 100.000% 400,000.00
2/1512004 Serial Coupon 4.000% 4.000% 415,000.00 100.000% 415,000.00
2/1512005 Serial Coupon 4.000% 4.000% 710,000.00 100.000% 710,000.00
2/1512006 Serial Coupon 4.000% 4.000% 745,000.00 100.000% 745,000.00
2/1512007 Serial Coupon 4.100% 4.100% 890,000.00 100.000% 890,000.00
2/1512008 Serial Coupon 4.150% 4.150% 935,000.00 100.000% 935,000.00
2/1512009 Serial Coupon 4.200% 4.200% 975,000.00 100.000% 975,000.00
2/1512010 Serial Coupon 4.250% 4.250% 1,030,000.00 100.0000.04 1,030,000.00
2/1512011 Serial Coupon 4.300% 4.300% 1,080,000.00 100.000% 1,080,000.00
2/1512012 Serial Coupon 4.400% 4.400% 870,000.00 100.000% 870,000.00
2/1512013 Serial Coupon 4.500% 4.500% 560,000.00 100.000% 560,000.00
2/1512014 Serial Coupon 4.600% 4.600% 385,000.00 100.000% 385,000.00
2/1512015 Serial Coupon 4.700% 4.700% 10,000.00 100.000% 10,000.00
Total - - - . 9,250,000.00 - 9,250,000.00
BID INFORMATION
Par Amount of Bonds.............................................................................................................. $9,250,000.00
Gross Production..... ..... ..... ..... .... ........ .... ..... .... ...... ......... .... .... ..... ..... .... ........ .... ..... ................. $9,250,000.00
Total Underwriter's Discount (1.000%)................................................................................... $(92,500.00)
Bid (99.000%).......... ................................ ............................ ................................................... 9,157,500.00
Accrued Interest from 02/0112001 to 03/0612001.................................................................... 37,791.98
Total Purchase Price.............................................................................................................. $9,195,291.98
Bond Year Dollars......... ..... ..... ...... ..... .......... ................................ ......... ..... ............ .................
Average Life........... .... ..... ...... ..... ...... ...... .... ...... ........ .......... ....... ..... .......... ........ .............. .... .....
Average Coupon...... ................ ............. ... ..... ..... ..... ......... .... ... ...... ......... ..... ..... ........ .... ........ ...
$70,404.72
7.611 Years
4.2697978%
Net Interest Cost (NIC).... .... ....... ................ ..... ..... ..... .... ........ ......... .......... ............ .... ..... ..... ....
True Interest Cost (TIC)........ ..... ..... ........... .............. ..... ......... ..... ............. ..... ........ .... ........ ......
4.4011810%
4.4202811%
First Southwest Company
Public Finance
File = GO REFUNDING.SF-01c/o library and city ha/J and riverwalk-D1 go refunding advacel2
1/10/2001 4:03 PM
Page 5
City of Colleyville, Texas
General Obligation Refunding Bonds, Series 2001
Accelerated
ESCROW FUND CASH FLOW
Date Principal Rate Interest Receipts Disbursements Cash Balance
310612001 - . - 0.85 - 0.85
5/1512001 1,943,274.00 5.220% 19,454.03 1,962,728.03 1,962,727.50 1.38
810112001 13,978.00 5.160% 34,936.17 48,914.17 48,915.00 0.55
8/1512001 n,591.00 5.110% 65,357.75 142,948.75 142,948.13 1.17
210112002 6,2n.00 4.720% 42,637.80 48,914.80 48,915.00 0.97
2/1512002 1,969,516.00 4.680% 158,432.28 2,127,948.28 2,127,948.13 1.12
810112002 6,546.00 4.620% 42,368.33 48,914.33 48,915.00 0.45
8/1512002 16,948.00 4.620% 71,057.01 88,005.01 88,004.38 1.08
2/0112003 6,697.00 4.590% 42,217.12 48,914.12 48,915.00 0.20
2/1512003 17,339.00 4.590% 70,665.52 88,004.52 88,004.38 0.34
810112003 6,852.00 4.5900.04 42,063.43 48,915.43 48,915.00 o.n
8/1512003 17,737.00 4.590% 70,267.59 88,004.59 88,004.38 0.98
210112004 1,822,008.00 4.600% 41,906.18 1,863,914.18 1,863,915.00 0.16
2/1512004 1,798,144.00 4.600% 69,860.53 1,868,004.53 1,868,004.38 0.31
8/1512004 8,695.00 4.610% 28,503.22 37,198.22 37,198.13 0.40
2/1512005 8,895.00 4.630% 28,302.81 37,197.81 37,198.13 0.08
8/1512005 9,102.00 4.650% 28,096.90 37,198.90 37,198.13 0.85
2/1512006 1,354,312.00 4.118% 27,885.28 1,382,197.28 1,382,198.13 -
Total 9,083,911.00 - 884,011.95 9,967,923.80 9,967,923.80 -
INVESTMENT PARAMETERS
Investment Model [pV, GIC, or Securities)..............................................................................
Default investment yield target.. ............ .......... ................ ..... .... ... ........ .... .......... ... ...... .......... ...
Securities
Bond Yield
Cash Deposit......................................................................................................................... 0.85
Cost of Investments Purchased with Bond Proceeds.............................................................. 9,083,911.00
Total Cost of Investments....................................................................................................... $9,083,911.85
Target Cost of Investments at bond yield................................................................................ $9,083,880.59
Actual positive or (negative) arbitrage..................................................................................... (31.26)
Yield to Receipt.... ...... ...... ..... .., ......... ............ .... ....... .... ........... ...... ..... ... ......................... ..... ... 4.4716696%
Yield for Arbitrage Purposes................................................................................................... 4.4718407%
State and Local Govemment Series (SLGS) rates for............................................................. 1/1012001
First Southwest Company
Public Finance
GO REFUNDING. SF-D 1 c/o library and city hall and riverwalk-D1 go refunding adv ace/2
1/10/2001 4:03 PM
Page 6
City of Colleyville, Texas
General Obligation Bonds, Series 1992
DEBT SERVICE TO MATURITY AND TO CALL
Date Refunded Bonds D/S To Call Principal Coupon Interest Refunded DIS
5/1512001 1,935,000.00 1,962,727.50 - - - -
8/1512001 - - - - 55,455.00 55,455.00
2/1512002 - - 140,000.00 5.500% 55,455.00 195,455.00
8/1512002 - - - - 51,605.00 51,605.00
2/1512003 - - 150,000.00 5.600% 51,605.00 201,605.00
8/1512003 - - - - 47,405.00 47,405.00
2/1512004 - - 160,000.00 5.700% 47,405.00 207,405.00
8/1512004 - - - - 42,845.00 42,845.00
2/1512005 - - 170,000.00 5.800% 42,845.00 212,845.00
8/1512005 - - - - 37,915.00 37,915.00
2/1512006 - - 185,000.00 5.900% 37,915.00 222,915.00
8/1512006 - - - - 32,457.50 32,457.50
2/1512007 - - 195,000.00 6.000% 32,457.50 227,457.50
8/1512007 - - - - 26,607.50 26,607.50
2/1512008 - - 210,000.00 6.100% 26,607.50 236,607.50
8/1512008 - - - - 20,202.50 20,202.50
2/1512009 - - 225,000.00 6.100% 20,202.50 245,202.50
8/1512009 - - - - 13,340.00 13,340.00
2/1512010 - - 240,000.00 5.700% 13,340.00 253,340.00
8/1512010 - - - - 6,500.00 6,500.00
2/1512011 - - 260,000.00 5.000% 6,500.00 266,500.00
Total 1,935,000.00 1,962,727.50 1,935,000.00 - 668,665.00 2,603,665.00
First Southwest Company
Public Finance
File = GO REFUNDING.SF-92 go bonds-SINGLE PURPOSE
1/10/2001 4:03 PM
Page 7
City of Colleyville, Texas
General Obligation Bonds, Series 1993
DEBT SERVICE TO MATURITY AND TO CALL
Date Refunded Bonds DIS To Call Prindpal Coupon Interest Refunded DIS
8/1512001 - 54,943.75 - - 54,943.75 54,943.75
2/1512002 1,985,000.00 2,039,943.75 - 7.750% 54,943.75 54,943.75
8/1512002 - - - - 54,943.75 54,943.75
2/1512003 - - 145,000.00 7.750% 54,943.75 199,943.75
8/1512003 - - - - 49,325.00 49,325.00
2/1512004 - - 155,000.00 6.700% 49,325.00 204,325.00
8/1512004 - - - - 44,132.50 44,132.50
2/1512005 - - 165,000.00 5.600% 44,132.50 209,132.50
811512005 - . . - 39,512.50 39,512.50
2/1512006 - - 175,000.00 5.625% 39,512.50 214,512.50
8/1512006 - - - - 34,590.63 34,590.63
2/1512007 - - 190,000.00 5.625% 34,590.63 224,590.63
8/1512007 - - - - 29,246.88 29,246.88
2/1512008 - - 200,000.00 5.625% 29,246.88 229,246.88
8/1512008 - - - - 23,621.88 23,621.88
2/1512009 - - 215,000.00 5.625% 23,621.88 238,621.88
8/1512009 - - - - 17,575.00 17,575.00
2/1512010 - - 230,000.00 4.750% 17,575.00 247,575.00
8/1512010 - - - - 12,112.50 12,112.50
2/1512011 - - 245,000.00 4.750% 12,112.50 257,112.50
8/1512011 - - - - 6,293.75 6,293.75
2/1512012 - - 265,000.00 4.750% 6,293.75 271,293.75
Total 1,985,000.00 2,094,887.50 1,985,000.00 - 732,596.28 2,717,596.28
First Southwest Company
Public Finance
File = GO REFUNDING.SF-93 go bonds-SINGLE PURPOSE
1/10/2001 4:03 PM
Page 8
City of Colleyville, Texas
General Obligation Bonds, Series 1995
DEBT SERVICE TO MATURITY AND TO CALL
Date Refunded Bonds D/S To Call Principal Coupon Interest Refunded D/S
8/1512001 - 50,806.25 - - 50,806.25 50,806.25
2/1512002 - 50,806.25 - 8.000% 50,806.25 50,806.25
8/1512002 - 50,806.25 - - 50,806.25 50,806.25
2/1512003 - 50,806.25 - 7.100% 50,806.25 50,806.25
8/1512003 - 50,806.25 - - 50,806.25 50,806.25
2/1512004 1,780,000.00 1,830,806.25 - 5.400% 50,806.25 50,806.25
8/1512004 - - - - 50,806.25 50,806.25
2/1512005 - - 115,000.00 5.500% 50,806.25 165,806.25
8/1512005 - - - - 47,643.75 47,643.75
2/1512006 - - 125,000.00 5.550% 47,643.75 172,643.75
8/1512006 - - - - 44,175.00 44,175.00
2/1512007 - - 130,000.00 5.650% 44,175.00 174,175.00
8/1512007 - - - - 40,502.50 40,502.50
2/1512008 - - 140,000.00 5.700% 40,502.50 180,502.50
8/1512008 - - - - 36,512.50 36,512.50
2/1512009 - - 150,000.00 5.750% 36,512.50 186,512.50
8/1512009 - - - - 32,200.00 32,200.00
2/1512010 - - 160,000.00 5.750% 32,200.00 192,200.00
8/1512010 - - - - 27,600.00 27,600.00
2/1512011 - - 170,000.00 5.750% 27,600.00 197,600.00
8/1512011 - - - - 22,712.50 22,712.50
2/1512012 - - 180,000.00 5.750% 22,712.50 202,712.50
8/1512012 - - - - 17,537.50 17,537.50
2/1512013 - - 190,000.00 5.750% 17,537.50 207,537.50
8/1512013 - - - - 12,075.00 12,075.00
2/1512014 - - 205,000.00 5.750% 12,075.00 217,075.00
8/1512014 - - . - 6,181.25 6,181.25
2/1512015 - - 215,000.00 5.750% 6,181.25 221,181.25
Total 1,780,000.00 2,084,837.50 1,780,000.00 - 980,730.00 2,760,730.00
HrstSouthwestCompany
Public Finance
File = GO REFUNDING.SF-95 go bonds-SINGLE PURPOSE
1/10/2001 4:03 PM
Page 9
City of Colleyville, Texas
General Obligation Bonds, Series 1996
DEBT SERVICE TO MATURITY AND TO CALL
Date Refunded Bonds DIS To Call Principal Coupon Interest Refunded D/S
8/1512001 - 37,198.13 - - 37,198.13 37,198.13
2/1512002 - 37,198.13 - 4.600% 37,198.13 37,198.13
8/1512002 . 37,198.13 - - 37,198.13 37,198.13
2/1512003 - 37,198.13 - 4.700% 37,198.13 37,198.13
8/1512003 - 37,198.13 - - 37,198.13 37,198.13
2/1512004 - 37,198.13 - 4.800% 37,198.13 37,198.13
8/1512004 - 37,198.13 - - 37,198.13 37,198.13
2/1512005 - 37,198.13 - 4.900% 37,198.13 37,198.13
8/1512005 - 37,198.13 - - 37,198.13 37,198.13
2/1512006 1,345,000.00 1,382,198.13 - 5.000% 37,198.13 37,198.13
8/1512006 - - - - 37,198.13 37,198.13
2/1512007 - - 105,000.00 5.100% 37,198.13 142,198.13
8/1512007 - - - - 34,520.63 34,520.63
2/1512008 - - 110,000.00 5.200% 34,520.63 144,520.63
8/1512008 - - - - 31,660.63 31,660.63
2/1512009 . - 115,000.00 5.300% 31,660.63 146,660.63
8/1512009 - - - - 28,613.13 28,613.13
2/1512010 - - 125,000.00 5.400% 28,613.13 153,613.13
8/1512010 - - - - 25,238.13 25,238.13
2/1512011 - - 130,000.00 5.500% 25,238.13 155,238.13
8/1512011 - - - - 21,663.13 21,663.13
2/1512012 - - 135,000.00 5.600% 21,663.13 156,663.13
8/1512012 - - - - 17,883.13 17,883.13
2/1512013 . - 145,000.00 5.625% 17,883.13 162,883.13
8/1512013 - - - - 13,805.00 13,805.00
2/1512014 - - 150,000.00 5.700% 13,805.00 163,805.00 _
8/1512014 - - - - 9,530.00 9,530.00
2/1512015 - - 160,000.00 5.750% 9,530.00 169,530.00
8/1512015 - - - - 4,930.00 4,930.00
2/1512016 - - 170,000.00 5.800% 4,930.00 174,930.00
Total 1,345,000.00 1,716,981.30 1,345,000.00 - 822,065.12 2,167,065.12
First Southwest Company
Public Finance
File = GO REFUNDING.SF-96 go bonds-SINGLE PURPOSE
1/1Q12001 4:03 PM
Page 10
City of Colleyville, Texas
General Obligation Refunding and Improvement Bonds, Series 1994 .
DEBT SERVICE TO MATURITY AND TO CALL
Date Refunded Bonds DIS To Call Principal Coupon Interest Refunded DIS
810112001 - 48,915.00 - - 48,915.00 48,915.00
2/0112002 - 48,915.00 - 4.600% 48,915.00 48,915.00
8/0112002 - 48,915.00 - - 48,915.00 48,915.00
2/0112003 - 48,915.00 - 4.800% 48,915.00 48,915.00
8/0112003 - 48,915.00 - - 48,915.00 48,915.00
2/0112004 1,815,000.00 1,863,915.00 - 4.900% 48,915.00 48,915.00
8/0112004 - - - - 48,915.00 48,915.00
210112005 - - 165,000.00 5.000% 48,915.00 213,915.00
8/0112005 - - - - 44,790.00 44,790.00
2/0112006 - - 170,000.00 5.100% 44,790.00 214,790.00
810112006 - - - - 40,455.00 40,455.00
210112007 - - 185,000.00 5.200% 40,455.00 225,455.00
8/0112007 - - - - 35,645.00 35,645.00
2/0112008 - - 200,000.00 5.300% 35,645.00 235,645.00
8/0112008 - - - - 30,345.00 30,345.00
210112009 - - 205,000.00 5.400% 30,345.00 235,345.00
8/0112009 - - . - 24,810.00 24,810.00
2/0112010 - - 220,000.00 5.500% 24,810.00 244,810.00
8/0112010 - - - - 18,760.00 18,760.00
2/0112011 - - 230,000.00 5.600% 18,760.00 248,760.00
8/0112011 - - - - 12,320.00 12,320.00
2/0112012 - - 250,000.00 5.600% 12,320.00 262,320.00
8/0112012 - - - - 5,320.00 5,320.00
2/0112013 - - 190,000.00 5.600% 5,320.00 195,320.00
Total 1,815,000.00 2,108,490.00 1,815,000.00 - 816,210.00 2,631,210.00
YIELD STATISTICS
Average Life.......................................................................... 8.248 Years
Weighted Average Maturity (Par Basis)................................. 8.151 Years
. Average Coupon.................................................................... 5.4523046%
First Southwest Company
Public Finance
File = GO REFUNDING.SF-94 go ref bonds-SINGLE PURPOSE
1/10/2001 4:03 PM
Page 11
ORDINANCE 0-00-1267
AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF COLLEYVILLE, TEXAS,
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2001"; SPECIFYING THE
TERMS AND FEATURES OF SAID BONDS; LEVYING A CONTINUING DIRECT
ANNUAL AD VALOREM TAX FOR THE PAYMENT OF SAID BONDS; AND RESOLVING
OTHER MATTERS INCIDENT AND RELATED TO THE ISSUANCE, SALE, PAYMENT
AND DELIVERY OF SAID BONDS, INCLUDING THE APPROVAL AND EXECUTION OF
A PAYING AGENT/REGISTRAR AGREEMENT AND A SPECIAL ESCROW
AGREEMENT AND THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL
STATEMENT; PROVIDING FOR THE REDEMPTION OF CERTAIN OUTSTANDING
BONDS OF THE CITY; AND PROVIDING AN EFFECTIVE DATE.
CD~~
CITY COUNCIL \ k I AGENDA BRIEFING
For mtg. : 01/16/01 CMO Approval:
Item#:
7
Resolution # :
R-01-1751
Previous Action: None
DEPT. :
CITY MANAGER'S OFFICE
SUBJECT:
Rescinding R-99-1586 and approving a Tax
Increment Financing Agreement for
Redevelopment Site No. 1 with Village Monticello
Partners, L TO
Reading and Public Hearing
Backqround
The City of Colleyville established a tax increment financing (TIF) district in 1998, as a
means of providing incentives to private developers to build commercial projects within
the State Highway 26 corridor. The TIF plan allows the City to finance certain public
improvements that are paid for by revenues derived from the increase in taxable real
property values. The TIF revenues are supported by the tax rates of all taxing entities
that tax property within the City.
In December 1999, the City Council approved a tax increment financing agreement with
Village Monticello Partners, L TO (VMP) that would provide up to five million dollars in
TIF financial support. On December 19, 2000, the City Council approved Resolution R-
00-1745, authorizing the exchange of City owned land in the Village at Colleyville for
another site in the Village at Colleyville that would serve as a location for the Colleyville
Public Library and Colleyville City Hall.
*~~)
(continued)
DEPARTMENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1751
Page 2 of 2
As a result of Council action, staff worked with Jim Sabonis, Financial Advisor, First
Southwest Company, to prepare an analysis and implementation plan to provide
funding for the construction of the proposed public facilities as per the City of Colleyville
Tax Increment Reinvestment Zone (TIRZ) #1 Capital Improvement Program. On
January 9, 2001, the City Council held a Joint Worksession with the Tax Increment
Financing District Board to review this plan.
As a result of the TIRZ #1 Capital Improvement Program, the City plans to enter into a
new agreement with Village Monticello Partners, LTD. (VMP) to provide up to seven and
a-half million dollars in financial support for public improvements. This agreement with
VMP reduces the risk to the City, eliminates debt financing of incentives, eliminates the
sales tax rebate, and provides for an additional $2.5 million of TIF public improvements.
Page fourteen of the Analysis and Implementation for TIRZ #1 Capital Improvement
Program shows the funding structure for this agreement.
Recommendation
Approval of Resolution R-01-1751
Attachments:
Resolution R-O 1-1751, Exhibits paper only
RESOLUTION R-01-1751
A RESOLUTION RESCINDING RESOLUTION R-99-1586 AND APPROVING A
TAX INCREMENT FINANCING AGREEMENT FOR REDEVELOPMENT SITE NO. -
1 WITH VILLAGE MONTICELLO PARTNERS, L TD
WHEREAS, the City of Colleyville has established a tax increment financing district
in cooperation with other area taxing entities; and
WHEREAS, the Village Monticello Partners, L TD (VMP) has proposed a mixed use
development that will expand the commercial and sales tax base of
the district in keeping with the intent of the creation of the district; and
WHEREAS, VMP has requested that the City reimburse VMP for a portion of the
cost of public improvements being made to its property within the
district; and
WHEREAS, these reimbursements will only be made according to the terms and
conditions of the Tax Increment Financing Agreement for
Redevelopment Site NO.1 with Village Monticello Partners, L TD, as
approved by the Colleyville City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
THAT the VMP tax increment financing district agreement attached
as Exhibit I is approved and the Mayor is authorized to sign the
agreement.
AND IT IS SO RESOLVED.
Passed by a vote of
day of
ayes, nays, and
,2001.
abstentions, on this
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton
City Secretary
Donna Arp
Mayor.
EXHIBIT 1
AGREEMENT FOR REDEVELOPMENT SITE NO.1
This Agreement for Redevelopment Site No.1 ("Agreement"), is made and entered into
this the
day of
,2001, by and between THE CITY OF
COLLEYVILLE, TEXAS, a home-rule municipality located in Tarrant County, Texas ("City"),
and VILLAGE MONTICELLO PARTNERS, LTD., a Texas limited partnership, or its
designated transferee ("Developer"). The City and the Developer are sometimes hereinafter
referred to individually as a "Party" and collectively as the "Parties."
Recitals
WHEREAS, the City has the authority to adopt tax increment financing pursuant to the
Tax Increment Financing Act, V.T.C.A., Tax Code, Section 311.001, et seq., as amended (the
"Act"), for areas within its jurisdiction designated by the City as reinvestment zones pursuant to
the Act, and to implement other economic development or financing programs pursuant to
Chapter 380 of the Local Government Code and other statutes under the City's home-rule power~
and
WHEREAS, the City has authorized the preparation of a preliminary project plan and
preliminary reinvestment zone financing plan for the area located in the City and described and
depicted on Exhibits A-I, and A-2 attached hereto and made a part hereof (the "Reinvestment
Zone"); and
WHEREAS, in accordance with the Act, the City, after giving all notices required by law,
conducted a public hearing with respect to the creation of a Reinvestment Zone and its benefits to
the City and to the property within the proposed Reinvestment Zone; and
WHEREAS, the City, after giving and publishing all notices required by law and after
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 1
C:\Forms\City\redevelopment4rtf.agmt.wpd dak 1112/01
conducting all public hearings required by law, and after making all presentations to, and
conducting all meetings with, each taxing unit that levies taxes on real property in the
Reinvestment Zone as required by the Act, adopted an ordinance which, among other things,
designated the property within the Reinvestment Zone as the "Tax Increment Financing
Reinvestment Zone #1, City ofColleyville, Texas"; and
WHEREAS, in accordance with the Act, the Board of Directors of the Reinvestment
Zone has prepared a project plan and a reinvestment zone financing plan, (collectively "Plans"),
and the City, in accordance with the Act and after making all findings required by the Act, has
adopted, or will adopt, an ordinance approving the Plans; and
WHEREAS, the Developer is the owner and proposed developer of an approximately 26
acre parcel of real property within the City and within the Reinvestment Zone located generally
at the intersection of Colleyville Boulevard and Pleasant Run Road, and legally described in
Exhibit "B" attached hereto (the "Property"), which Property shall also be known as
Redevelopment Site No.1 in the Reinvestment Zone; and
WHEREAS, the Developer currently intends to develop and improve all or a portion of
the Property as a joint use office, retail and residential development (generally referred to herein
as the "Project"), in various phases, in substantial conformance with the plan attached hereto as
Exhibit "C" (the "Concept Plan"), and in accordance with the requirements of the City of
Colleyville zoning ordinance and other ordinances of the City; and
WHEREAS, to facilitate the development of the Property, and subject to and in
accordance with the terms of this Agreement and the limitations hereinafter stated, the City has
agreed to use some of the proceeds from the City's implementation of economic development or
AGREEMENT FOR REDEVELOPMENT SITE NO. I - PAGE 2
C:\Forms\City\redevelopment4rtr.agmt.wpd dak 1112/01
financing programs authorized by statute or the home-rule powers of the City to pay the project
costs (as defined in Section 311.002(1) of the Act as now or hereinafter provided), in connection
with the installation and completion of various public improvements listed on Exhibit "D"
(collectively the "Public Improvements"), including the reimbursement of the Developer for
project costs incurred by the Developer in connection with the redevelopment (including, without
limitation, demolition, site preparation, installation of utilities, construction of public
improvements, etc.), of the Property; and
WHEREAS, the parties previously executed that certain Agreement For Redevelopment
Site No.1, dated December 21, 1999 which the parties have agreed to rescind and replace with
this Agreement; and
WHEREAS, this Agreement has been submitted to the City and the Developer for
consideration and review, and the City and the Developer have taken all actions required to be
taken prior to the execution of this Agreement in order to make same binding upon the City and
the Developer according to the terms hereof; and
WHEREAS, the City, after due and careful consideration, has concluded that the
redevelopment of the Property as a portion of the Reinvestment Zone, as provided for herein, and
in the Project Plans, will further the growth of the City, facilitate the redevelopment of the entire
Reinvestment Zone, improve the environment of the City, increase the assessed valuation of the
real estate situated within the City, foster increased economic activity within the City, increase
employment opportunities within the City, upgrade public infrastructure within the Reinvestment
Zone, and otherwise be in the best interest of the City by furthering the health, safety, morals, and
welfare of its residents and tax. payers, and that entering into this Agreement is necessary and
AGREEMENT FOR REDEVELOPMENT SITE NO. I . PAGE 3
C:\Forms\City\redevelopment4rtr.agmt.wpd dak 1112/01
convenient to implement the Plans and achieve their purposes; and
WHEREAS, the City is desirous of having the Developer undertake the Project in order
to serve the needs of the City and in order to produce increased tax revenues for the various
taxing units authorized to levy taxes on real property within the Reinvestment Zone and the City
and, in order to stimulate and induce the redevelopment of the Reinvestment Zone, the City has
agreed to pay certain Project costs through property tax increment revenues, all in accordance
with the terms and provisions of the Act and this Agreement.
NOW, THEREFORE, for and in consideration of the foregoing and of the mutual
covenants and agreements contained herein, and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, the Parties do hereby agree as follows:
Recitals Part of the Agreement
1. Incorporation of Recitals. The representations, covenants and recitations
set forth in the foregoing recitals are material to this Agreement and are hereby incorporated and
made part of this Agreement as though they were fully set forth herein.
Mutual Assistance
2. Cooperation. The Parties agree to take such actions, including the
execution and delivery of such documents, instruments, petitions and certifications (and, in the
City's case, the adoption of such ordinances and resolutions), as may be necessary or appropriate,
from time to time, to carry out the terms, provisions, and intent of this Agreement and to aid and
assist each other in carrying out said terms, provisions and intent.
Effectiveness of Agreement
3. Effective Date. This Agreement shall become effective from and after its
AGREEMENT FOR REDEVELOPMENT SITE NO. I - PAGE 4
C:\Forms\City\redevelopment4rtf.8gmt.wpd d8k 1/12/01
approval and execution by both parties.
Redevelopment and Use of the Property and
Construction of the Public Improvements
4.1 The Project. Developer shall construct the Project in substantial
conformance with the Concept Plan. The Project may be constructed in phases at Developer's
sole discretion; provided that the Developer shall comply with all applicable ordinances of the
City, including, without limitation, the PUD zoning ordinance governing the Project.
4.2 Public Improvements. The Developer shall construct the Public
Improvements and pay the cost of such construction. In constructing the Public Improvements,
the Developer shall comply with all requirements and take all action necessary to insure the cost
of the Public Improvements are project costs reimbursable under The Act. The City shall
cooperate with the Developer to insure all costs of the Public Improvements are reimbursable
under The Act. To the extent that any of the Public Improvements to be constructed by the
Developer are located on City owned rights-of-way or easements, the City shall grant to the
Developer and its designees access to enable construction of the Public Improvements.
4.3 City Approval. Prior to the commencement of the construction, the
Developer shall submit to the City and obtain the approval of the City of the plans for the Public
Improvements and shall construct the Public Improvements in conformity with the plans
approved by the City.
Reimbursement of Eligible Project Costs
5.1 Definitions
(a) Project Costs. For the purposes of this Agreement, "Project Costs"
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 5
C:\Forms\City\redevelopment4rtf.agmt.wpd dak 1/12/01
shall mean and include all costs defined as Project Costs in Section 311.002( 1) of the Act as now
or hereinafter provided.
(b) Increased Ad Valorem Tax Attributable to the Project. For the purpose
of this Agreement, "Increased Ad Valorem Tax Attributable to the Project" shall mean the
amount calculated by deducting the certified taxable value of the Property for the purpose of ad
valorem taxes on January 1, 1999, from the certified taxable value of the Property for the purpose
of ad valorem taxes for each subsequent year, and multiplying that amount by the combined real
property tax rate established by the City of Colleyville, Tarrant County, Tarrant County Hospital
District, and Tarrant County Community College District for the applicable tax year.
(c) Increased GCISD Ad Valorem Tax Attributable to the Project. For the
purpose of this Agreement, "Increased GCISD Ad Valorem Tax Attributable to the Project" shall
mean the amount calculated by deducting the certified taxable value of the Property for the
purpose of ad valorem taxes on January 1,1999, from the certified taxable value of the Property
for the purpose of ad valorem taxes for each subsequent year, and multiplying that amount by the
real property tax rate established by the GCISD for the applicable tax year.
5.2 Reimbursement Payments. The City shall reimburse the Developer for
Project Costs actually paid by the Developer in the construction of the Public Improvements,
subject to the following conditions and limitations:
(a) All Reimbursements Payments shall be from the Tax Increment Fund
established pursuant to Section 311.014 of the Act.
(b) The total Reimbursement Payments to the Developer shall not exceed
$7,500,000.00.
AGREEMENT FOR REDEVELOPMENT SITE NO. I - PAGE 6
C:\Forms\City\redevelopment4rtf.agmt.wpd dak 1/12/01
(c) Subject to Subsection 5.2(b) above, Reimbursement Payments to the
Developer shall be equal to (but shall not exceed) the sum of the following:
(i) Sixty Percent (60%) of the Increased GCISD Ad Valorem Tax
Attributable to the Project until such time as the Project reaches the DSCI Threshold as defined
in Section 5.2(e), after which time the Reimbursement Payments will be increased to seventy
percent (70%) of the Increased GCISD Ad Valorem Tax Attributable to the Project. The City's
obligation to pay any amount calculated upon a percentage of the Increased GCISD Ad Valorem
Tax Attributable to the Project is expressly conditioned upon the Grapevine-Colleyville
Independent School District participating in the Tax Increment Financing District established by
the City pursuant to the Act, and Reimbursement Payments to the Developer based upon the
Increased GCISD Ad Valorem Tax Attributable to the Project shall never exceed the amount
actually received by the City as a result of the participation of the Grapevine-Colleyville
Independent School District in the Tax Increment Financing District established by the Act and
applicable to the Project; provided, however, after such time as the Property reaches the DSCI
Threshold in the event the Grapevine-Colleyville Independent School District refuses or fails to
participate in the Tax Increment Financing District established by the City pursuant to the Act
and applicable to the Property during a calendar year, then the City shall pay Reimbursement
Payments to the Developer from the City's Retained Taxes, as defined in Section 5.2(c)(iii),
collected during that calendar year as necessary to pay the Developer up to 70% of the Increased
GCISD Ad Valorem Tax Attributable to the Project, plus
(ii) An amount equal to one percent (1%) of the sales upon which
state sales tax has been paid for businesses operating on the Property after the effective date of
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 7
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this Agreement, provided however, that such amount shall never exceed in any calendar year the
amount received by the City and not paid to the Developer from the Increased GCISD Ad
Valorem Tax Attributable to the Project as set out in Subsection 5.2(c)(i). The City agrees to
reasonably cooperate with Developer in verifying the amount due under this paragraph. plus
(iii) After such time as the Project reaches the DSCI Threshold,
seventy percent (70%) of the Increased Ad Valorem Tax Attributable to the Project (the balance
of the Increased Ad Valorem Tax Attributable to the Project shall be retained by the City [the
"City Retained Taxes"]).
(d) The Developer shall not be entitled to reimbursement for the
construction of any Public Improvement until its completion. The Public Improvement shall be
deemed completed when the City certifies that the improvement is completed. The Developer
may request a certification of completion from the City for each Public Improvement. The City
shall, within 30 days after the date of said request, either issue a certificate of completion for the
Public Improvement or identify in writing the reasons the certificate of completion has been
withheld.
(e) The term "DSCI Threshold" means each tax year in which the
Increased Ad Valorem Tax Attributable to the Property exceeds the amount of the annual debt
service on any bonds issued by the City to pay for the planned City Hall and Library to be
constructed in the Project (the "Bonds"). For instance, if the bond debt is $6,000,000.00, and if
the annual debt service is $645,000.00, and if the combined tax rates of the entities equals one
percent (1 %), then the DSCI Threshold would be reached when the certified taxable value of the
Property after deducting the certified taxable value of the Property for ad valorem taxes on
AGREEMENT FOR REDEVELOPMENT SITE NO. I - PAGE 8
C:\Forms\City\redevelopment4rtf.agmt.wpd dak 1112/01
January 1, 1999, exceeds $64,500,000.00 ($64,500,000.00 x 1 % = $645,000.00).
(t) The City shall apply the amount it retains of the Increased GCISD Ad
Valorem Tax Attributable to the Project and the Increased Ad Valorem Tax Attributable to the
Project, not otherwise paid to the Developer under Section 5.2 hereof, to reduce the outstanding
principal balance of the Bonds. The City acknowledges that such reduction will proportionally
reduce the DSCI Threshold, and the City agrees to send written notice to Developer by June 1
each year as to the then principal balance of the Bonds and the revised annual debt service on
same.
5.3 Date of Reimbursement, Payments and Termination.
(a) The City shall make the first payment of accrued Reimbursement
Payments to the Developer on the 15t day of April, 2001. Additional accrued Reimbursement
Payments shall be made to the Developer annually on the same day in each successive year until
termination pursuant to the provisions hereof.
(b) The Developer's right to receiv~ reimbursement payments under this
Agreement shall end on April 2, 2014, and no further payments shall be made to the Developer
under this Agreement after said date.
Warranties
6.1 Authority.
(a) The City hereby represents and warrants to Developer that the City has
full constitutional and lawful right, power and authority, under currently applicable law, to
execute and deliver and perform the terms and obligations of this Agreement, and all of the
foregoing have been or will be duly and validly authorized and approved by all necessary City
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 9
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proceedings, findings and actions. Accordingly, this Agreement constitutes the legal, valid and
binding obligation of the City, is enforceable in accordance with its terms and provisions and
does not require the consent of any other governmental authority.
(b) Developer hereby represents and warrants to the City that Developer
has full lawful right, power and authority to execute and deliver and perform the terms and
obligations of this Agreement and all of the foregoing have been or will be duly and validly
authorized and approved by all necessary actions of Developer. Concurrently with Developer's
execution of this Agreement, Developer has delivered to the City copies of the resolutions or
other corporate actions authorizing the execution of this Agreement and evidencing the authority
of the persons signing this Agreement on behalf of Developer to do so. Accordingly, this
Agreement constitutes the legal, valid and binding obligation of Developer, and is enforceable in
accordance with its terms and provisions.
6.2 Authorized Parties. Whenever under the provisions of this Agreement and
other related documents and instruments or any supplemental agreements, any request, demand,
approval, notice or consent of the City or Developer is required, or the City or Developer is
required to agree or to take some action at the request of the other, such request, demand,
approval, notice or consent, or agreement shall be given for the City, unless otherwise provided
herein, by the City Mayor or his designee and for Developer by any officer of Developer so
authorized (and, in any event, the officers executing this Agreement are so authorized); and any
Party shall be authorized to act on any such request, demand, approval, notice or consent, or
agreement.
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 10
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Prior Agreement
7. It is the intention of the parties that the prior agreement dated December
21, 1999 entitled "Agreement for Redevelopment Site No.1" be rescinded and replaced with this
Agreement.
Miscellaneous
8.1 Time of Essence. Time is of the essence of this Agreement. The Parties
will make every reasonable effort to expedite the subject matters hereof and acknowledge that the
successful performance of this Agreement requires their continued cooperation. All dates and
time periods provided for in this Agreement shall be delayed during any pending or threatened
litigation that would affect the ability of the City to reimburse the Developer from the Tax
Increment Fund as provided in Section 311.014 of the Act.
8.2 Default.
(a) A Party shall be deemed in default under this Agreement (which shall
be deemed a breach hereunder) if such Party fails to materially perform, observe or comply with
any of its covenants, agreements or obligations hereunder or breaches or violates any of its
representations contained in this Agreement.
(b) Before any failure of any Party to this Agreement to perform its
obligations under this Agreement shall be deemed to be a breach of this Agreement, the Party
claiming such failure shall notify, in writing, the Party alleged to have failed to perform of the
alleged failure and shall demand performance. No breach of this Agreement may be found to
have occurred if performance has commenced to the reasonable satisfaction of the complaining
Party within thirty (30) days of the receipt of such notice, subject, however, to the terms and
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 11
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provisions of Section 5.2(d). Upon a breach of this Agreement, the non-defaulting Party, in any
court of competent jurisdiction, by an action or proceeding at law or in equity, may secure the
specific performance of the covenants and agreements herein contained, may be awarded
damages for failure of performance, or both. No action taken by a Party pursuant to the
provisions of this Agreement shall be deemed to constitute an election of remedies and all
remedies set forth in this Agreement shall be cumulative and non-exclusive of any other remedy
either set forth herein or available to any Party at law or in equity. Each of the Parties shall have
the affirmative obligation to mitigate its damages in the event of a default by the other Party.
(c) Notwithstanding anything in this Agreement which is or may appear to
be to the contrary, if the performance of any covenant or obligation to be performed hereunder by
any Party is delayed as a result of circumstances which are beyond the reasonable control of such
Party (which circumstances may include, without limitation, pending or threatened litigation, acts
of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse
weather conditions (such as, by way of illustration and not limitation, severe rain storms or below
freezing temperatures, or tornadoes, labor action, strikes or similar acts) the time for such
performance shall be extended by the amount of time of such delay. The Party claiming delay of
performance as a result of any of the foregoing "force majeure" events shall deliver written
notice of the commencement of any such delay resulting from such force majeure event not later
than seven (7) days after the claiming Party becomes aware of the same, and if the claiming Party
fails to so notify the other Party of the occurrence ofa "force majeure" event causing such delay,
the claiming Party shall not be entitled to avail itself ofthe provisions for the extension of
performance.
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 12
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8.3 Amendment. This Agreement, and any exhibits attached hereto, may be
amended only by the mutual agreement of the Parties evidenced by a written amendment, by the
adoption of an ordinance or resolution of the City approving such written amendment, as
provided by law, and by the execution of such written amendment by the Parties or their
successors in interest.
8.4 Entire Agreement. This Agreement (including all Exhibits attached to this
Agreement) sets forth all agreements, understandings and covenants between and among the
Parties relative to the matters herein contained. This Agreement supersedes all prior agreements,
negotiations and understandings, written and oral, and shall be deemed full integration of the
entire agreement of the Parties.
8.5 Severability. If any provision, covenant, agreement or portion of this
Agreement, or its application to any person, entity or property, is held invalid, such invalidity
shall not affect the application or validity of any other provisions, covenants, agreements or
portions of this Agreement and, to that end, all provisions, covenants, agreements or portions of
this Agreement are declared to be severable.
8.6 Texas Law. This Agreement shall be construed in accordance with the
laws of the State of Texas, and any actions concerning this Agreement shall be brought in either
the Texas State District Courts of Tarrant County, Texas or the United States District Court for
the Northern District of Texas.
8.7 Notice. Any notice to be given or served hereunder or under any
document or instrument executed pursuant hereto shall be in writing and shall be (i) delivered
personally, with a receipt requested therefor; or (ii) sent by telecopy facsimile; or (iii) sent by a
AGREEMENT FOR REDEVELOPMENT SITE NO. I - PAGE 13
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nationally recognized overnight courier service; or (iv) delivered by United States registered or
certified mail, return receipt requested, postage prepaid. All notices shall be addressed to the
Parties at their respective addresses set forth below, and shall be effective (a) upon receipt or
refusal if delivered personally or by telecopy facsimile; (b) one (1) business day after depositing
with such an overnight courier service; or (c) two (2) business days after deposit in the United
States mails, if mailed. A party may change its address for receipt of notices by service of a
notice of such change. All notices by telecopy facsimile shall be subsequently confirmed by U.S.
certified or registered mail, return receipt requested.
If to the City:
with a copy to:
If to Developer:
with a copy to:
City of Colleyville
401 Oak Valley Drive
Colleyville, Texas 76034
Attn: City Manager
Fax Number: (817) 577-7555
Ross T . Foster
ROSS T. FOSTER, P.C.
9001 Airport Freeway, Suite 675
Fort Worth, Texas 76180
Fax Number: (817) 485-2836
Village Monticello Partners, Ltd.
1111 S. Main Street, Suite 200
Grapevine, Texas 76051
J. Andrew Rogers
20 I Main Street, Suite 2500
Fort Worth, Texas 76102
8.8 Counterparts. This Agreement may be executed in several counterparts,
each of which shall be an original and all of which shall constitute but one and the same
agreement.
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 14
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8.9 No Recordation. The Parties agree that this Agreement may not and shall
not be recorded without the prior written consent of Developer.
8.10 Consent or Approval. Except as otherwise provided in this Agreement,
whenever consent or approval of either Party is required, such consent or approval shall not be
unreasonably withheld.
8.11 Interpretation. This Agreement has been jointly negotiated by the Parties
and shall not be construed against a Party because that Party may have primarily assumed
responsibility for the drafting of this Agreement.
8.12 Exhibits. All exhibits attached hereto are declared to be a party of this
Agreement and are incorporated herein by this reference.
8.13 Assignability. The rights and obligations of Developer hereunder may be
assigned in whole or in part at any time by Developer to an affiliated entity (an entity which
Richard Myers controls) without consent by the City, and to a non-affiliated entity only with the
City's consent.
IN WITNESS WHEREOF, the Parties have duly executed this Agreement pursuant to all
requisite authorizations as of the date first above written.
CITY
CITY OF COLLEYVILLE, TEXAS, a home-rule
municipality
By:
Donna Arp, City Mayor
AGREEMENT FOR REDEVELOPMENT SITE NO. I - PAGE IS
C:\Forms\City\redevdopment4rtf.agmt.wpd dak 1112/01
ATTEST:
Cynthia Singleton, City Secretary
APPROVED AS TO FORM:
Ross T. Foster, City Attorney
DEVELOPER
VILLAGE MONTICELLO PARTNERS, LTD.
By:
AGREEMENT FOR REDEVELOPMENT SITE NO.1 - PAGE 16
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Exhibit A-1
COLLEYVlLLE TIF
PROJECT PLAN
Teal Non-nF TIF
Prajec:t ea.t Cost Cost;
S.H. 28 Irnprowmems - raised medians. curb and
guftIIr, drainage, meet lighting, landscaping, 6.350.000 1,500.000 4.850.000
nffic sian"', w..r, and ..niurv HWW
HIII-Jahnaon Road .~ - roadW8Y
construction, R.O.W. acquisition, dr8inage, utility 1,400.000
edjuS1m8n1S. "ndscaaina. etc. 3.300,000 1.900,000
Mn1 sv..t ImproverMnta - paving, drainage,
utilities, aianeaa, snet lightina, lendscaDina, ale. 700,000 700.000
Church Street Improvemems - paving, chinage,
utiflties, 1nIffic signal, aigna..., S1rHt fighting.
IlndsC8Ding etc. 1 ,100,000 1.100.000
Downtown AnNl.lmprovemena - .b..na. tend,
public parking, bridge work.. aideweIka. planning 2,200,000
end enDineerinG. etc. 2,200,000
Rivttrwalk Drive Improvement8 - paving, dnlinege,
utilities, SigMg., street lighting, lendscaDing. etc. 1.200.000 1.200.000
Bluebonnet Roed Improvements - paving, drainage,
utilities. signege. atntet lightina, landscaping, etc. 750,000 80,000 670.000
Bogen Road Improvements - peving. drainege,
utilities. signege, street lighting. 'andsceping, etc. 780,000 180.000 600,000
TlllkerlSenders Intersection Improvements _
paving, drainage. utility adjusunents, aignege,
street lighting, tnlffic signel, 18ndscaping, etc. 220,000 220.000
City Hall 3,500.000 3.500.000
Plaza 2,734,360 2.734,360
Public Parking Structure 2.120.960 2,120,960
Storm Weter Detention 200.000 200,000
Library 1,740.000 1,500,000 240,000
Police Station 0
Fi,. Station 1.493.500 1,493,500
Public Perking Lots. Land. and Engineering 3.011,180 3.011.180
School Improvements 7.938,690 7.938.690
Professional services - engineering. planning.
inspection. testing. etc. 650,000 650.000
Total 39.988.690 4.660.000 35.328,690
11130/1 998
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EXHIBIT MBM
PROPERTY DESCRIPTION
TRACT I
Being a tract of land situated in the Buffalo Bayou, Brazos and Colorado Railroad Survey, Abstract
No. 206, City of Colleyville, Tarrant County, Texas, said tract of land being all the tracts as deeded
per Warranty Deed to Village Monticello Partners, Ltd. as recorded in Volume 13733, Page 369,
Volume 13733, Page 361, and Volume 13733, Page 380 and also a portion of a tract deeded to
Bransford Park and Land Trust as recorded in Volume 10461, Page 1250 and Lot 1, Block 1; 1st
City National Bank of Colleyville Addition per plat recorded in Volume 388-182, Page 81, and all of
Lot 4-R, Block 1, Crossing at CoIleyville as recorded in Cabinet A, Slide 1397, all as recorded in the
Deed Records of Tarrant County, Texas, said tract being more particularly desaibed by metes and
bounds as follows:
BEGINNING at set 5/8 inch capped iron rod (BHB INC) on the Northwesterly RO.W. line of
Colteyville Boulevard (Grapevine Highway S. H. 26) also being the most Southerty comer of said
Lot 1, Block. 1, 1st City National Bank of Colleyville Addition also being the most Easterty Northeast
comer of a 10 foot RO.W. dedication as shown on Kroger Addition per plat recorded in Cabinet A,
Slide 1029 of said Deed Records;
THENCE North 60 degrees 43 minutes 22 seconds West, along the common line of said Lot 1,
Block 1, 1 st City National Bank of Colleyville Addition and said Kroger Addition, a
distance of 416.70 feet to a set 5/8 inch capped iron rod for the Southwest comer of
said Lot 1, Block 1, 1 st City National Bank of Colleyvifle Addition;
THENCE North 00 degrees 14 minutes 47 seconds West, continuing along said common line,
passing a found 1/2 inch capped iron rod (Landes) at 0.70 feet, continuing for a total
distance of 199.73 feet to a found 1/2 inch capped iron rod (Everage) being the most
easterty southeast comer of Lot 4-R, Block 1, Crossing at Colleyville, Phase" per plat
recorded in Cabinet A, Slide 1397 of said Deed Records;
THENCE North 89 degrees 29 minutes 27 seconds West, along the south line of said Lot 4-R
and the north line of Lot 1, Block. 1, of said Kroger Addition, a distance of 375.00 feet
to a found 1/2 inch capped iron rod (Everage);
THENCE South 67 degrees 27 minutes 52 seconds West, continuing along the common line of
said Lots 4-R and said Lot 1, Block 1, Kroger Addition, a distance of 145.44 feet to a
set 5/8 inch capped iron rod (BHB INC) being the Southwest comer of said Lot 4-R.
Block 1, also being on the east line of Block 5, Crossing at Colleyville as recorded in
Cabinet A, Slide 1397 of said Deed Records;
THENCE North 00 degrees 07 minutes 03 seconds West, along the common line of said Lot 4-
R, Block 1 and said East line of Block 5, a distance of 310.36 feet to a point being the
northwest comer of said Lot 4-R, Block 1, on the south RO.W. line of Forest Oak Lane
(a 50' RO.W.), from said point a found 1/2 inch iron rod bears North 03 degrees 47
minutes 52 seconds East, a distance of 0.74 feet; .
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
South 89 degrees 47 minutes 27 seconds East, along the north line of said Lot 4-R,
Block 1 and said south R.O.W. line, 8 distance of 93.80 feet to a found 1/2 inch iron
rod;
South 89 degrees 29 minutes 27 seconds East, continuing along said north line of Lot
4-R, Block 1 and said south R.O.W. line, a distance of 415.08 feet to a found 1/2 inch
iron rod being the northeast comer of said Lot 4-R, Block 1;
NorUl 00 degrees 14 minutes 47 seconds West, along the west line of said Lot 1, Block
1, 1st City National Bank of Colleyville Addition, a distance of SO.OO feet to a found 1/2
inch iron rod being the northwest comer of said Lot 1, Block 1, 1 st City National Bank
of Colleyville Addition, from said found 1/2 inch iron rod a found 1/2 inch iron rod bears
South 07 degrees 35 minutes 19 seconds East, a distance of 1.61 feet;
North 89 degrees 29 minutes 27 seconds West, leaving said common line and along
the North R.O.W. line of Forest Oak Lane (a fifty foot R.O.W.), a distance of 414.67
feet to a found 1 inch iron rod being the Southwest comer of said Petty trad and also
being the Southeast comer of a tract deeded to Bransford Park Land Trust as recorded
in Votume 10217, Page 2222 of said Deed Records;
North 00 degrees 29 minutes 26 seconds East, along the West line of said Petty tract
and the East line of said Bransford Park Land Trust as recorded in Volume 10217,
Page 2222, a distance of 362.76 feet to a found 1/2 inch capped iron rod (Landes)
being the Northeast comer of said Bransford Park Land Trust trad and also being the
Southeast comer of Lot 2, Block 1, City Park Addition, per plat recorded in Volume
388-210, Page 94 of said Deed Records;
North 00 degrees 07 minutes 45 seconds East, along the East line of said Lot 2, Block
1, City Park Addition, a distance of 354.80 feet to a found 1/2 inch capped iron rod
(Landes) being the Northeast comer of said Lot 2, Block 1 also being the Southeast
comer of Lot 1, Block 1, said City Park Addition;
North 00 degrees 05 minutes 40 seconds East, along the East line of said Lot 1, Block
1, City Park Addition, 8 distance of 52.54 feet to a point, from said point a found 1/2
inch iron rod bears North 89 degrees 56 minutes 56 seconds East, a distance of 0.24
feet;
North 89 degrees 56 minutes 56 seconds East, leaving said East line of Lot 1, Block
1, City Park Addition and along the North line of said Venie L. Brown tract also being
the South line of a tract deeded to ABC, a Texas General Partnership as recorded in
Volume 11 n2, Page 2178 of said Deed Records, a distance of 919.61 feet to a found
1/2 inch iron rod on the established West R.O.W. line of Pleasant Run Road;
along said established West R.O.W. line of Pleasant Run Road the following;
South 00 degrees 06 minutes 54 seconds East. a distance of 109.15 feet to a found
1 inch iron pipe;
South 00 degrees 19 minutes 55 seconds West, a distance of 230.10 feet to a found
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
THENCE
1 inch iron pipe;
South 00 degrees 22 minutes 25 seconds West, a distance of 153.57 feet to a found
112 inch iron rod;
South 00 degrees 24 minutes 11 seconds West, a distance of 284.22 feet to a found.
1 inch iron rod being the Northeast comer of a tract deeded to Anthony TImothy
McNosky and Vivian D. McNosley as recorded in Volume 6786, Page 503 of said Deed
Records;
South 89 degrees 57 minutes 17 seconds West, leaving said established West R.O. W.
line of Pleasant Run Road and along the North line of said McNosley tract, a distance
of 215.21 feet to a found 1 inch iron rod;
North 89 degrees 29 minutes 10 seconds West, continuing along said North line, a
distance of 100.40 feet to a found 1 inch iron rod being the Northwest comer of said
McNosky trad, also being the most Norther1y Northeast comer of said Lot 1, Block 1,
1 st City National Bank of Colleyville Addition;
South 02 degrees 28 minutes 17 seconds East, along the common line of said
McNosky trad and 1 st City National Bank of Colleyville Addition, a distance of 156.59
feet to a found 1/2 inch iron rod;
North 88 degrees 33 minutes 10 seconds East, continuing along said common line, a
distance of 290.13 feet to a found 1/2 inch capped iron rod (Landes) on the West
R. O. W. line of Pleasant Run Road per plat of 1 st City National Bank of Colleyville
Addition, from said found 1/2 inch capped iron rod (Landes) a found 1/2 inch iron rod
bears North 88 degrees 33 minutes 10 seconds East, a distance of 15.00 feet;
South 01 degrees 26 minutes 38 seconds West, along said West R O. W. line of
Pleasant Run Road, a distance of 358.10 feet to a set 5/8 inch capped iron rod (BHB
INC) at the intersection of said West R.O.W. line of Pleasant Run Road with said
Northwesterly RO.W.line of Colleyville Boulevard (Grapevine Highway S. H. 26);
South 29 degrees 16 minutes 38 seconds West, along said Northwesterly R.O.W. line,
a distance of 227.70 feet to the POINT OF BEGINNING and containing 1,090,871
square feet or 25.04 acres of land.
PROPERTY DESCRIPTION
TRACT"
Being a tract of land situated in the J. M. Looney Survey, Abstract No. 936, City of Colleyville,
Tarrant County, Texas, said tract being the remainder tract of a tract deeded to Foster Alton and
Jean Andrews as recorded in Volume 6985, Page 1790 of the Deed Records of Tarrant County,
Texas, said tract being more particularly described by metes and bounds as follows:
BEGINNING at a found 5/8 inch iron rod on the Northwester1y RO.W. line of Colleyville Boulevard
(Grapevine Highway South. H. 26), being the Southeast comer of Lot 1, Block 1, Foster Addition
per plat recorded in Volume 388-142, Page 35 of said Deed Records;
THENCE South 29 degrees 25 minutes 11 seconds West, along said Northwesterly R.O. W. line
of Colleyville Boulevard, passing a found 1/2 inch iron rod at 174.32 feet and continuing
for a total distance of 317.35 feet to a point lying within a creek bed, said point being
the most Easterly Southeast corner of Lot 1, Block 1, Applebee's Addition as recor:ded
in Cabinet A, Slide 3939 of said Deed ReCOrds;
THENCE North 08 degrees 34 minutes 03 seconds West, leaving said Northwesterly R.O.W. line
of Colleyville Boulevard, along the East line of said Lot 1, Block 1, Applebee's Addition,
a distance of 108.95 feet to a point lying within a creek bed;
THENCE North 04 degrees 26 minutes 51 seconds East, continuing along the East line of said
Lot 1, Block 1, a distance of 63.04 feet to a point lying within a creek bed, said point
being the Northeast comer of said Lot 1, Block 1, Applebee's Addition;
THENCE South 84 degrees 46 minutes 00 seconds West, along the North line said Lot 1, Block
1, Applebee's Addition, a distance of 122.54 feet to a found 1/2 inch iron rod;
THENCE South 83 degrees 55 minutes 20 seconds West, continuing along said North line of Lot
1, Block 1, Applebee's Addition, a distance of 89.97 feet to a found 1/2 inch iron rod in
concrete on the established East R.O.W. line ofPlessant Run Road;
THENCE North 00 degrees 44 minutes 09 seconds East, along said established East R.O.W.
line of Pleasant Run Road, a distance of 508.29 feet to a found 518 inch iron rod being
or intended to be the Southwest comer of a tract deeded to Richard P. Failor as
recorded in Volume 9085, Page 2173 of said Deed Records;
THENCE South 87 degrees 45 minutes 59 seconds East, along the South line of said Failor tract
and a tract deeded to Andrew and Jane O'pry as recorded in Volume 12888. Page 136
of said Deed Records, a distance of 338.45 feet to a found 1/2 inch iron rod, from said
found 1/2 inch iron rod a found 1/2 inch capped iron rod -Moak" bears North 89
degrees 41 minutes 04 seconds East, a distance of 13.23 feet;
THENCE South 13 degrees 06 minutes 16 seconds West. along the West line of a tract deeded
to Charles Davidson as recorded in Volume 7590, Page 1964 of said Deed ReCOrds
and along the West line of said Lot 1, Block 1, Foster Addition, a distance of 373.81
feet to a set 5/8 inch capped iron rod (SHS 'NC);
THENCE South 87 degrees 51 minutes 45 seconds East, along the South line of said Lot 1,
Block 1, a distance of 118.83 feet to the POINT OF BEGINNING and containing
161,131 square feet or 3.70 acres of land.
REVISED EXHIBIT "C" - CONCEPT PLAN
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(CIiY HALl EXHISrr)
The VilJ.ge.t Colleyville
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Exhibit "0"
PUBLIC IMPROVEMENTS
On-Site Improvements
Surveying
Construction Staking
Bridge Construction over Pleasant Run Creek
In-Line Detention/ Channelization of Pleasant Run Creek
Excavation, Clearing, Grading, Erosion Control
Sanitary Sewer System
Water System
Storm Drainage System
Storm Water Detention Features
Public Streets, Alleys, and Sidewalks
StreetlTraffic Control Signage
Public Parking Lots
Public Parking Structure
Professional Services
Street Lights
Street Landscaping
Engineering Plans
Major Fountain Construction
Overflow Parking Lot
Perimeter Screening Walls
Wrought Iron Fence at Colleyville City Park
Off-Site Improvements
Surveying
Construction Staking
Gate at Central Drive
Median Improvements to Colleyville Boulevard
Pleasant Run Street Improvements
Pleasant Run Sidewalks
Engineering Plans for Thompson Terrace Re-alignment
Construction of Thompson Terrace Re-Alignment
Thompson Terrace Sidewalks
Glade Road Sidewalks
Public Parks Landscaping
cce~
CITY COUNCIL Tw< AGENDA BRIEFING
For mtg. : 01/16/01 CMO Approval:
Item # :
8
Resolution # :
R-01-1752
Previous Action: None
DEPT. :
FINANCE
SUBJECT: Approving and authorizing the publication of
notice of intent to issue Certificates of Obligation,
Series 2001
Reading and Public Hearing
BackQround
Earlier on the agenda was the first reading of an ordinance to issue Certificates of
Obligation in the amount of $7,285,000 to fund the construction of City Hall and a
portion of the library and its parking facilities. State law requires that Council approve a
resolution stating its intent to issue the certificates and that a prescribed form of notice
be published at least fifteen days before the final approval of the ordinance issuing the
certificates. The proposed publication dates are January 18 and 25 and the second
reading of the ordinance will occur on February 6. The required notice form is Exhibit A
attached to Resolution R-01-1752.
Recommendation
Approval of Resolution R-01-1752.
:dO-.nL< 1J7~
CITY MANAGER
\r{!~r/J~~~
D PARTM D
FINANCIAL REVIEW (IF NECESSARY)
RESOLUTION R-01-1752
A RESOLUTION APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF
INTENTION TO ISSUE CERTIFICATES OF OBLIGATION.
WHEREAS, the City Council of the City of Colleyville, Texas, has determined that
certificates of obligation should be issued under and pursuant to the
provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter
271 (the "Act"), for the purpose of paying contractual obligations to be
incurred for (a) public works projects in Reinvestment Zone Number One,
to wit: (1) constructing and equipping a new city hall and a new municipal
library, including related site improvements, landscaping, and parking
facilities, and (2) street improvements (Riverwalk Drive), including
drainage, utilities, signage, lighting and landscaping, and (b) professional
services rendered in relation to such projects and the financing thereof;
and
WHEREAS, prior to the issuance of such certificates, the City Council is required to
publish notice of its intention to issue the same in accordance with the
provisions of the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec1.
Sec. 2
THAT the City Secretary is hereby authorized and directed to cause notic(
to be published of the Council's intention to issue certificates of obligation
during a meeting scheduled to begin at 7:30 p.m. on the 6th day of
February, 2001, which certificates of obligation shall be issued in a
principal amount not to exceed $7,285,000, for the purpose of paying
contractual obligations to be incurred for (a) public works projects in
Reinvestment Zone Number One, to wit: (1) constructing and equipping a
new city hall and a new municipal library, including related site
improvements, landscaping, and parking facilities, and (2) street
improvements (Riverwalk Drive), including drainage, utilities, signage,
lighting and landscaping, and (b) professional services rendered in relation
to such projects and the financing thereof. Such certificates shall be
payable from ad valorem taxes and from a lien on and pledge of tax
increment revenues on deposit in the tax increment fund established for
Reinvestment Zone Number One, City of Colleyville, Texas. The notice
hereby approved and authorized to be published shall read substantially in
the form and content of Exhibit A hereto attached and incorporated herein
by reference as a part of this resolution for all purposes.
THAT the City Secretary shall cause the aforesaid notice to be published
in a newspaper of general circulation in the City, once a week for two
consecutive weeks, the date of the first publication to be at least fifteen
(15) days prior to the date stated therein for the passage of the ordinance
authorizing the issuance of the certificates of obligation.
Sec.3
THAT it is officially found, determined, and declared that the meeting at
which this Resolution is adopted was open to the public and public notice
of the time, place, and subject matter of the public business to be
considered at such meeting, including this Resolution, was given, all as
required by V.T.C.A., Government Code, Chapter 551, as amended.
Sec. 4
THAT this Resolution shall be in force and effect from and after its
passage on the date shown below.
AND IT IS SO RESOLVED.
Passed by a vote of
the day of
ayes,
nays and
,2001.
abstentions on this
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
EXHIBIT A
NOTICE OF INTENTION TO ISSUE CITY OF
COLLEYVILLE, TEXAS CERTIFICATES OF OBLIGATION
TAKE NOTICE that the Ci~ Council of the City of Colleyville, Texas, shall
convene at 7:30 o'clock p.m. on the 6 h day of February, 2001, at the City Hall, 5400 E.
Bransford Road, Colleyville, Texas, and during such meeting, the City Council will
consider the second reading and final adoption of an ordinance authorizing the issuance
of certificates of obligation in an amount not to exceed $7,285,000 for the purpose of
paying contractual obligations to be incurred for (a) public works projects in
Reinvestment Zone Number One, to wit: (1) constructing and equipping a new city hall
and a new municipal library, including related site improvements, landscaping, and
parking facilities, and (2) street improvements (Riverwalk Drive), including drainage,
utilities, signage, lighting and landscaping, and (b) professional services rendered in
relation to such projects and the financing thereof. Such certificates shall be payable
from ad valorem taxes and from a lien on and pledge of tax increment revenues on
deposit in the tax increment fund established for Reinvestment Zone Number One, City
of Colleyville, Texas. The certificates are to be issued, and this notice is given, under
and pursuant to the provisions of V.T.C.A., Local Government Code, Subchapter C 0
Chapter 271.
Cynthia Singleton
City Secretary, City of Colleyville, Texas
.~
CITY COUNCIL ~~,~. AGENDA BRIEFING
For mtg. : 01/16/01 CMO Approval:
Item # :
9
Resolution # :
R-01-1753
Previous Action: None
DEPT. :
FIRE
SUBJECT:
Approval to support a Countywide effort to
establish an Emergency Warning System to be
funded and managed by the existing Tarrant
County 9-1-1 District by expanding the 9-1-1
service charge on telephone bills.
Reading and Public Hearing
Backoround
The Tarrant County 9-1-1 District (TC9-1-1) is willing to facilitate funding and
management of a Countywide Emergency Warning System for all member cities. A
monthly fee increase to residential customers of approximately 5-8 cents per household
would provide the necessary funds. However, in order for TC9-1-1 to increase fees, the
current enabling legislation must be amended. Support for amending the current
legislation by all member cities would certainly provide impetus for the state legislature
to allow such an amendment.
Tarrant County has already drafted a resolution and is asking the 39 member cities to
draft similar resolutions. The benefits appear to be tremendous with regard to the
potential outcome.
( continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1753
Page- 2
TC9-1-1 funding would eliminate the need for funding an Emergency Warning System
through our City budget. System maintenance and updating would also be handled by
TC9-1-1. Cities would maintain control of the portion of the system within their
boundaries. The City of Colleyville would be protected by an emergency warning
system.
While an endeavor of this magnitude will take time to come to fruition, once
implemented, the City of Colleyville will have a complete Emergency Warning System.
Financial Impact
There is no financial impact.
Recommendation
Approval of Resolution-D1-1753
RESOLUTION R-01-1753
A RESOLUTION IN SUPPORT OF A COUNTYWIDE EMERGENCY WARNING
SYSTEM TO BE FUNDED AND MANAGED BY THE TARRANT COUNTY 9-1-1
DISTRICT
WHEREAS, some of the existing outdoor warning systems failed to operate
properly during the tornadoes that hit Tarrant County on March 28,
2000; and
WHEREAS, jurisdictions recognize the need for an improved and coordinated
outdoor warning system; and
WHEREAS, the type of weather related emergencies that trigger the activation
of an emergency warning system do not respect municipal
boundaries and therefore, justifies a countywide coordinated
system for maximum warning efficiency and the protection of all
Tarrant County citizens; and
WHEREAS, the City of Colleyville is located within the County of Tarrant and
would be included in this effort; and
WHEREAS, a state-of-the-art countywide emergency warning system can be
appropriately funded and managed by the existing Tarrant County
9-1-1 District i;)y expanding the 9-1-1 service charges on residential
telephone bills; and
WHEREAS, legislative action will be required to allow the Tarrant County 9-1-1
District to implement the plan for a countywide emergency warning
system;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
THAT the City Council supports the development and
implementation of a countywide emergency warning system and
any legislative changes necessary for the creation thereof.
AND IT IS SO RESOLVED.
Passed by a vote of
on this day of
ayes,
nays, and
,2001,
abstentions,
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
Cd;': Of
CC~~
CITY COUNCIL Tm< AGENDA BRIEFING
For mtg. : 01/16/01 CMO Approval:
Item # :
10
Resolution # :
R-01-1754
DEPT. :
PARKS AND RECREATION
SUBJECT:
Approval of Pleasant Run Practice Site Master
Plan
Previous Action:
Reading and Public Hearing
Backoround
Since July 1999, City staff has worked with a committee, consisting of
representatives of the youth sports associations, the Crown of Life Lutheran
Church, the Parks and Recreation Advisory Board, and Karl Von Bieberstein of
Newman, Jackson, Bieberstein Landscape Architecture to develop a Master Plan
for the Pleasant Run Practice Site.
On August 17, 1999, City Council approved Resolution R-99-1537 approving a
conceptual plan for the Pleasant Run Practice Site and authorizing staff to submit
the Texas Parks and Wildlife Department (TPWD) waiver for consideration and
approval. After performing a preliminary scoring analysis for the project, it was
determined that it would not qualify for a TWPD Grant.
On November 6, 2000, the Pleasant Run Master Plan Committee met to review
the Proposed Master Plan. Representatives from the Youth Sport Associations,
which include, softball, football, baseball, soccer and basketball, and the Crown
'd~ muJ~
C~NAGER -
~~~
DEPARTMENT HEAD
( continued)
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Resolution R-01-1754
Page 2 of 2
of Life Lutheran Church attended the meeting. Karl Von Bieberstein reviewed
the proposed Master Plan and answered questions. After discussion, the
consensus of the committee was to proceed with the plan.
On January 8, 2001, a public meeting was held for the Proposed Master Plan,
with approximately twelve citizens in attendance. Attendees included Pleasant
Run Master Plan committee members, Parks and Recreation Advisory Board
members, City Council, staff, and three citizens. During the meeting, traffic
impact, parking, soccer participant numbers, and football usage were discussed.
Immediately following the public hearing, Karl Von Bieberstein reviewed the
proposed Master Plan, including park elements and preliminary cost estimates
with the Parks and Recreation Advisory Board. The Parks and Recreation
Advisory Board voted unanimously to approve the Pleasant Run Practice Site
Master Plan as presented.
Financial Impact
None
Recommendation
Approval of Resolution R-01-1754
Attachments
Resolution R-01-1754
Pleasant Run Practice Site Master Plan, including cost estimates (paper only)
j!
II
I,
, {
.j
t-.
RESOLUTION R-01-1754
A RESOLUTION APPROVING THE PLEASANT RUN PRACTICE SITE
MASTER PLAN
: j
,: WHEREAS, the City of Colleyville desires to develop a Master Plan for Pleasant Run
Practice Site for the development of its parks and recreation system.
{ ,
: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF THE CITY OF
: COllEYVlllE, TEXAS:
Sec. 1.
THAT the City of Colleyville adopts Resolution R-01-1754, approving the
Pleasant Run Practice Site Master Plan, as shown on "Exhibit A".
. AND IT IS SO RESOLVED.
; PASSED BY A VOTE OF AYES, NAYS, AND
THIS THE DAY OF 2001.
ABSTENTIONS ON
ATTEST:
CITY OF .COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Donna Arp
Mayor
j: .;.~
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COST ESTIMATE
JOB NAME: Colleyville - Pleasant Run Park
JOB NO: 0048-99
PHASE: Master Plan
DATE: February 18, 2000
BY: DH
ITEM I UNIT ITEM CATEGORY
NO. ITEM QTY. UNIT COST TOTAL SUBTOTAL
A. HARDSCAPE I
.. ..._----- , - -,.--.- --
1. Drives and parking I 8,933: SY $25.00 $223,325.00
21,130! -.-------
2. Concrete hike/bike trail (10' wide) SF i $4.00 $84,520.00
I
---- 40,OOO! --- - -
3. Grading CY ! $3.00 $120,000.00 '
~ -
4. Portable bleachers ! 61 EA. I $2,460.00 $14,760.00
~ on._ I -~
5. Play~_~o_~!,~ equipment (2-5) I 1: LS $16,000.00, $16,000.00
: I . -
6. Play~!<?_und equipment (5-12) I 1i LS I $32,485.00 : $32,485.00 ,
,
I --- - -
7. Play surface (2-5) , i 1! LS I $13,500.00 $13,500.00
, I -- ---
- -.-." j
8. ,Play surface (5-12) 11 LS $26,500.001 $26,500.00
9. I Concrete walks I 13,000 SF $3.00; $39,000.00
--"---, I ----_. ." ~ -
10. i Concrete pavers 700 SF $6.00; $4,200.00
i Chainlink fence 1,900 LF . $30,400.00
11. $16.00,
---
12. i Site utilities (water, storm, sanitary, 11.4 AC ! $2,000.00 $22,800.00
-- --
electricity and telephone) i
~ -~ ---- ._.. . -----
13. _ _ . ~~~ball field lighting 1 LS $75,000.00\ $75,000.00 '
. -... - --
14. Parking area lighting 12 EA. $3,500.00 ! $42,000.00 i
--
15. Picnic tables 6 EA. I $600.00: $3,600.00 i
I
-- -
16. Trash receptacles I 2, EA. I $500.00 $1,000.00 :
. -
17. Plea~~nt Run pavement repair I 50; LF $30.00. $1,500.00 I
,
18_ Park bujl~ing (all brick) i 800i SF , $130.00: $104,000.00 !
I I --.
19. Pavilion attached 547i SF I $13,675.00 i
- - --.. $25.00: ---
20. 10 signage 11 ALLOW I $7,500.00: $7,500.00 i
-- -- -- ---
I I $875,765
I ------.--
I
-. -- I . ----- . -
B. ISOFTSCAPE I
- -- .. -- .._-
1. iShade trees (3" - 3-1/2" cal.) 183 EA. $450.00, $82,350.00
! Ornamental trees (8' - 10') -- -. .
2. 18 EA. $260.00: $4,680.00
u --------+
3. I Shrubs (5 gal.) 40 EA. $25.00; $1,000.00
u__
4. _____~rass (Hydromulch Bermuda) 369,800 SF $0.10; $36,980.00
5_ Sod football/soccer field .--.- -
81,000 SF $0.50. $40,500.00 ,
---- - -------.-
6. . y~~ation 369,800 SU $0.45! $166,410.00 i
___n__
7. Fine grading topsoiling 369,800 SF I $0.04 $14,792.00 I
~ ~ - I --- ~ -
8. E~~~~~ protection 1 ALLOW i $5,000.00. $5,000.00 ~___
I ! I $35_1_~?1~
- ------ I
I I ! : i
--- I 1 ...----
Subtotal I I $1,227,477
I
~--- _.-
Fees, surveys, testing (10%) I I $122,748
__ . -0 --- I -...-- .-
Contingency (10%) , $122,748
--j Mobilization, bonds, insurance (12%)1 -
, $147,297
-- I
I TOTAL .. .. ,- ......-... ; I $1,620,270
! I I I I
Newman, Jackson, Bieberstein, Inc.
Page 1
cc.~
CITY COUNCIL 7m< AGENDA BRIEFING
For mtg. : 01/16/01 CMO Approval:
Item # :
11
Ordinance # :
0-00-1263
OEPT. :
COMMUNITY DEVELOPMENT
SUBJECT:
Zoning Change requested by Bailey Draper
Custom Homes, Inc., from AG to R20 on 5.006
acres located at 7210 John McCain Road, Case
Z -00-085
Previous Action: Tabled
Update
This item was tabled at the January 3, 2001 City Council meeting to allow the applicant
time to explore different lot layouts and review drainage issues in the proposed
development. The applicant and staff have had several discussions about this
development, and the applicant has verbally requested to staff that this item remain
tabled to allow more time to address these issues.
Staff has reviewed the sanitary sewer situation in the area. It appears that the sanitary
sewer line located in John McCain Road may be deep enough to accommodate the
front portion of the property. The property to the east, the Newgren Addition, contains
sufficient easements that may be used to connect to the sanitary sewer system.
(continued)
~~ Yn.-/~
CITY MANAGER
~~~
DEP RT ENT HEAD
FINANCIAL REVIEW (IF NECESSARY)
Agenda Briefing
Ordinance 0-00-1263
Page 2
The applicant's engineer is in the process of preparing a preliminary drainage analysis
of the property. This analysis will provide information on the current drainage situation
affecting the property.
Second Reading and Public Hearing
Update
At the December 19, 2000 City Council meeting, there was significant discussion
regarding drainage issues in the proposed development. The applicant stated at the
meeting that an open space lot would be provided to accommodate a retention or
detention pond on the site. This issue, and others, would be further addressed at the
time a preliminary plat of the property is submitted. Detailed information is not required
at this time as this request is only for a zoning change on the property.
First Reading and Public Hearing
Backoround
Bailey Draper is the owner of a 5.006-acre tract of land located at 7210 John McCain
Road, just south of Bandit Trail. The applicant has submitted an application to change
the zoning from AG Agriculture to R20 Single Family Residential for the purpose of
developing the property into six to eight residential lots.
The following is an analysis of the major items associated with request.
Master Plan. The Colleyville Master Plan designates this area for future single family
residential uses. The proposed zoning would allow six to eight residential lots to
be developed on the site. The potential density of the development is 1.12 to
1.59 dwelling units per acre, which is consistent with the proposed 1.8 dwelling
units per acre suggested by the Master Plan.
Surrounding Properties. Single-family homes are located in all areas around this
tract. There is some remaining AG land to the east at the rear of this tract. A
similar type of development is located north of this property on Williamsburg
Court and is part of the Monticello subdivision.
Development Trends. The development trends in all areas are for single family
construction. The Westmont subdivision is located to the south along Westcoat
and John McCain.
Agenda Briefing
Ordinance 0-00-1263
Page 3
Infrastructure. The developer will have to provide all utilities for this area. Water and
sanitary sewer lines are in the vicinity of the subject property.
Economic Development Upgrading this undeveloped property for residential
development as proposed by the Master Plan would have a positive impact on
economic development in the area.
Trail System Plan. Only the required sidewalks are planned along the frontage of this
part of John McCain Road.
The Planning and Zoning Commission conducted a public hearing and considered this
zoning case at its November 27, 2000 meeting and recommended approval by a 4-3
vote (Edwards, Hart and Hollis opposed). Several persons spoke in favor of and in
opposition to the zoning change. Opposition to the case was primarily based on
increased density. Staff has had several meetings with the applicant and his engineer
to review infrastructure and drainage requirements.
Recommendation
Approval of Ordinance 0-00-1263
Attachments
· Planning and Zoning Commission Minutes
Planning & Zoning Commission minutes
PUBLIC HEARING - A Zoning Change requested by Bailey Draper Custom Homes,
Inc., from AG to R20 on 5.006 acres located at 7210 John McCain Road. Case Z-OO-
085
Tom Niederauer presented the case to the Commission. He said that they propose eight lots on the
property and there is an existing subdivision similar to the north. Mr. Niederauer said the proposal layout
will meet the R20 zoning requirements. He said that the drawing does show the cul-de-sac to be 50' and
it meets the proposed requirements because of the length of the street if the amendments of the Land
Development Code are adopted.
Commissioner Edwards said that there were funky water lines in the area but she thinks they got replaced
a few years ago at the time they built the water tower. Staff said that engineering has not c.ommented on
it.
Chairman Hart opened the Public Hearing.
Bailey Draper, applicant, said he grew up in the area and his dad was a pastor in Euless for many years
prior to moving to Tennessee and he father owns the property with his brother. He said that they plan on
all living on the same street and the desire is to live in the same area together. Mr. Draper said that the
development does seem to be the standard in the area. He said he is a builder in Colleyville who builds
higher upper end houses and the houses in the proposed subdivision will be % to 1 million dollar homes.
Tina Coleman, 7204 John McCain. She said they've lived here for 12 years and most people have two
acres of more. She said that it is disappointing that an R20 will be allowed in the area and the other R20
is a part of Monticello. She stated concerns for drainage because the property slopes down to her
property and there is a creek that divides her property from the proposed subdivision. She said she is
concerned about sewer.
Denny Newgren, 200 John McCain. He said they have 4 acres and have horses. He stated concerns
about density and traffic because the road narrows down to almost a single lane. Mr. Newgren said his
property is close to where 2 creeks connect and additional runoff could be bad for drainage. He said
there is a sewer line in the area.
Beth Battles, 101 John McCain. She expressed concerns about the density issue with 8 homes in a cul-
de-sac and the other R20 clearly moves into Monticello. She said putting an R20 amongst the already
existing lots would be a mistake.
Grady Walker, 7301 John McCain and 7309 John McCain. He distributed pictures of the area to explain
the general feel of the area. He said that he is concerned about blind spots on the roadway, and the
drainage. He said that he is opposed to the development because of the effects of the development will
have on all of the neighbors. He said that the P&Z Commission and Council need to define the vision of
where they want to take the City. He said that he moved here because of the open areas and most
homes were zoned R40 or AG. He said Colleyville is close to the Metroplex but able to keep their rural
identity. Mr. Walker said the boom has caught the attention of the developers and any tine that anyone
can secure any land, they seize the opportunity. He said that the City only has so much land and this will
set the final footprint of how the City will be remembered. He said they are losing the charm of the
location with all of the new subdivisions and the impact the number of homes have on the area. He said
that people cannot get out on John McCain Road and all along John McCain are 2 acre to 4-acre lots that
give a sense of neighborhoods. He said that technically R40 lots can be built on the property. He asked
if they were looking at City requirements and said the P & Z is empowered with the right of refusal. He
asked if they want to be remembered as a cul-de-sac communitY~
Ann Epperson, 7308 John McCain Road. She said that Bailey Draper is building a home for them and
said that he has researched all of the issues for drainage and sewer so that should not be a problem with
his new proposal. She said that the property was completely grown over and when he cleared the
property, everyone is now fighting for it. Ms. Epperson said that one of the disadvantages of living on a
larger track is that it develops less of a sense of neighborhood and the nicer homes will increase the
values of the neighboring properties. She said that eight more homes won't make much of a difference
and even during heavy traffic times it is not very difficult to pull out onto John McCain and the proposed
setbacks will prevent visibility issues.
AI Zim, 7209 John McCain. He has lived there for 6 years and wanted to give the Commission some
history of the area. He said that the east side of the street has a 6 in concrete pipeline. And within a year
of him moving on John McCain the line broke and had to be patched by the City. He said there is a new
line on the west line of the street with 2 fire hydrants on the street. He was advised that there was not
enough water pressure to get water out of the west side line to his house and the fire department did not
want to move his hydrant that he was required to install from the ease side to the west side of John
McCain. He said that there is no taking back any action that they do now. He wanted to give background
into problems. Mr. Zim said that beginning at Bandit Trail the area becomes Monticello and west of Bandit
Trail and south most houses are on large pieces of property and they moved there because of wanting
large property. He said that the previous owner of the property being proposed for rezoning could not
keep up the property and they need to talk about what needs to be done in the future. He said that they
need to consider R30 or R40. Mr. Zim said the Newgrens have a large drainage problem on their
property and the Commission needs to control what goes on in the neighborhood and environment by
having large lots and good drainage. He said that the subdivision should be made to develop as
something that is already existing in the neighborhood.
Bryan Klein, The Hoover/Klein Group, Inc., 1361 W. Euless Blvd, Euless, TX, the applicant's consulting
engineers, said that it seems that there are 3 kinds of comments and some are out of sequence. He said
that the thoroughfare plan is a consideration and eight homes are not a large development and it is
consistent with the current thoroughfare master plan. He said the future land use plan calls for single
family homes but does not delineate what that is and there are several other zoning categories. He said
the predominate use in the area is for single family residential. Mr. Klein said the drainage plans come in
the future with the engineering plans when the plat is being considered. He said that there are only two
things to consider tonight and those are the compatibility with the area and is this in compliance with the
plans the city has on file. Mr. Klein said the answer to both is "yes". He asked that they recommend the
zoning change to the City Council.
There being no one else present wishing to speak, the public hearing was closed.
Commissioner Hill mentioned R20 across the street.
Commissioner Hollis said that the area is a beautiful part of town and a section with predominately large
homes. He said that if this property goes R20, he is concerned that other properties will look to the
market. He said that residents have demanded the road to stay 2 lane, and he personally would hate to
see it go R20.
Commissioner Gasper asked which parcels have dwellings on them. Staff pointed out on the location
map. She said that it sounds to her that most of the property that surrounds the proposed rezoning is
occupied and is developed. She asked what is the notion that in the future they will get more R20. Staff
said that it would be difficult to do since most land is spoken for and it would require amassing land, and
most lots would require a roadway. Commissioner Gasper asked what the existing value of the
properties are in the area.
Commissioner Edwards said that she sees that there are already four tracts of land on the property. Staff
said that there are three lots. It was decided that there is a shared driveway.
Commissioner Gasper said that by adding four million dollars of value it would add value to the
surrounding properties. Commissioner Edwards said that this is a redevelopment process in the town
and this is not the same place it was 10 years ago nor will it remain the same for the next ten years.
Commissioner Gasper said we have a person who owns a piece of property and wants to build his own
home on the property and is entitled to develop the other land and she is more sympathetic to land
owners rather than developers. She said she is not hearing anything that any of the issues the neighbors
have raised that will negatively impact their properties other than maybe they will lose the view.
Commissioner Edwards asked Mr. Draper what kind of requirements will he have for the backs of the
property. He responded that he will build all of the houses and will build an adequate fence.
Commissioner Hocutt brought up types of fences and the Commissioners told him that R20 establishes
rights to build to property and fencing is not a consideration.
Chairman Hart asked about R30 zoning and Bailey Draper said that one of the lots may need to be
sacrificed for drainage issues and it comes down to an economic issue. He said he is as concerned
about drainage as the neighbors because one of the lots will be his.
Commissioner Gasper said that drainage issues will be considered at time of platting.
Commissioner Gasper moved to recommend the rezoning change from AG to R20. Commissioner
Hill seconded the motion.
Commissioner Edwards asked staff about looking at the smaller pieces of the design for the property by
looking at sewer, drainage and water. She commented that maybe they should they stop and ask staff to
evaluate if the infrastructures are adequate.
Barry LeBaron responded that staff will address engineering at platting and if they have to go off site Mr.
Draper will have to pay for offsite improvements.
Commissioner Wall commented that if anyone has driven that portion of the road a two-lane road is really
not what it is. He said that hates to see R20 and yet sees their right to build and if it is quality, then he is
compromised. Either R30 or allow R20 with quality, and R20 gives them a right to build.
Chairman Hart said that R30 would be a transitional zoning category in the area.
Chairman Hart called for the vote. The vote being:
Ayes: Gasper, Hocutt, Wall, Hill
Noes: Edwards, Hollis, Hart
.~
CITY COUNCIL 7....< AGENDA BRIEFING
For mtg. : 01/16/01 CMO Approval:
Item # :
12
Report :
Previous Action: None
DEPT. :
FINANCE
SUBJECT:
Monthly Financial Report - December 2000
General Fund
The percentage of current year taxes collected is considerably ahead of December
1999. Sales tax revenue received in December was down by $35,139/24.24% over the
amount received in 1999. According to the Comptroller's office, this is due to a year-
end push in 1999 to process all tax rebates. Residential permits are down by seven
over December 1999 and are down for the year by thirteen. Municipal Court revenues
are up due to greater citations issued in September and greater efforts in warrant
collections, however citations issued this fiscal year are down and a decrease in
revenue may occur in future months. The average amount expended by the
departments at the end of December is 23%.
Utility Fund
Water sales and usage are down due to the rain received in November and December
and cooler temperatures as compared to the same time period in 1999. The average
amount expended by the Utility Fund at the end of December is 17.5%.
Xt~ m~
~~ '
PARTM D
FINANCIAL REVIEW (IF NECESSARY)
MONTHLY FINANCIAL REPORT -DECEMBER 2000
Current Taxes
Delinquent Taxes
Penalty & Interest
$4,906,127
31,000
30,000
$1,909,296
11,711
3,232
$1,883,953
7,750
5,000
$1,287,686
10,654
2,929
48.27%
9.92%
10.34%
......."."........................................................
+E+loit"A:'D..'"".olii.("'R.CM...".."'+loi'v.CS"""""'""c.
::tQ~~~~~:~M..::./:~n~~..:..:~..::...:t~~~~Bf~:~~:??:
..................................... ....................................................................... ................................................................................. .........................'...._-...............'.'........,.,'.-_....'....
:::::::i4;~7;:~;?1'::H:$~:#~~4~~~f#:::::$~;~~9;fPi::: ::: ::..:..:.:,:.:$U,$.~~ig9~:
TU Electric
Tri-County Electric
Lone Star Gas
Southwestern Bell
General Telephone
Refuse
Cable TV
$665,000 $0 $0 $0 0.00%
30,393 0 0 0 0.00%
110,000 0 0 0 0.00%
156,767 42,160 39,192 38,351 9.93%
22,895 0 0 5,080 -100.00%
86,009 15,649 14,335 13,884 12.71%
120,798 33,333 30,200 27,161 22.72%
.-_........................................................... ........... .............................
. -..................................... -......................... .......... ............................
J'PtA#f'f{8NlPBJ$~:m~p$::))u:):~~n'='~:;~R~ .... ...
..................................................... ........................................................................... .................................,................................................ ........ ..............................
::::$f#:M:f4;4::::::($~~;f~9:..Ur:........UU...t$M;4Zp:. ...: ..........!gg~9Q$.
Sales Tax
Mixed Beverage Tax
$1,791,491
18,400
$306,681
6,821
384,025
4,671
$339,267
4,671
.9.60%
46.03%
................................... ......
:...........ji~$,~~g: ..... ::...:::$9:~;~~9:i :....:::::.:::::::~4:~;~ii.:..
Building
Plumbing
Electrica I
City License
Building Plan Review Fee
New Business
Animal
Sign Permit
Fence Permit
Fire Permits
$793,000 $103,153 $106,750 $158,966 .35.11%
140,712 24,733 18,942 27,534 -10.17%
98,800 20,727 13,300 22,831 .9.22%
37,000 5,774 9,250 7,610 .24.13%
149,000 5,282 37,250 21,898 .75.88%
1,000 266 250 350 -24.00%
1,650 140 413 92 52.17%
2,500 1,005 625 755 33.11%
3,300 825 825 1,051 .21.50%
525 0 131 175 -100.00%
..'.-.,'..,...,..............-.......-..'...'-........................................ .................................... .....................-..............
'.' ,. ,..- -.....-.-----..-..-.....'......................................... .................................... ............................. . .
to'fAUWn::sN$l;'$~f1~B:r+1I+$H( . .:::~~;ggft~1r:.:$J~~)~$: ... ... ...
.........................
.........................
~~!I~)~!{f$i~~i~ ":...
...............................
'.$?4:~.;I~g::. ...
............32...9$....
............. .
................ ..
............. . .
::;:)~:)f~{r:.:;.;.../..:..:...:::-...: )
Fines
False Alarms
$465,250
7,550
$129,961
o
$116,313
1,888
$105,787
1,800
22.85%
.100.00%
:.:ij~g$;~t)) $.11:8,200 .....
........................................ .......................,......
:?tl~:Pf:;P~t:: :"'19;~9$..
MONTHLY FINANCIAL REPORT -DECEMBER 2000
Re-zoning $13,200 $4,000 $3,300 $4,250 .5.88%
Plat Fee/Site Plan 20,750 2,000 5,188 4,285 .53.33%
Board of Adjustment 1,250 0 313 375 .100.00%
Sale of Material 3,000 991 750 689 43.83%
Weed Mowing 7,500 0 0 275 .100.00%
Animal Impoundment 3,550 1,110 888 1,340 .17.16%
Ambulance 65,000 16,552 16,250 12,626 31.09%
Recreation Program 120,600 5,826 5,500 7,772 .25.04%
Non-Resident Fee Parks 17,810 5,640 5,500 9,720 -41. 98%
Field Use Charge 24,000 5,945 5,500 5,915 0.51%
Engineering & Inspection 85,000 24,513 21,250 20,476 19.72%
Chgs & Reimbursements 12,000 1,575 3,000 6,945 .77.32%
Commumity Center Rental 176,600 39,815 44,150 44,378 -10.28%
Lot Drainage Insp Fee 32,500 4,375 2,708 6,375 .31.37%
......-.-......................-..-.................................. ................................................... .................................. ............................. ..................
T()'t~PHARG~$:fqR$~flmQg:t:::::::::::::t:::::::::::::::.:::I.~?IQ.: . ::::::::::I:J::~:g~Wf~: ...... ::::::$~::~:4;~~i::::::I:t:C$W??k4gF
DARE Officer Reimb
.........._-..-........."...................................... ................
'TQ'tAl..INtE:R(jQVegNMENtAC::::
...."..,..".,..._--.----.............................................
"...".".". .....-.--.-..,.. ..............--.................
Sale of Surplus Property
Interest Income
Miscellaneous
Use of Fund Balance FY 2000.Murray
Celebrate Colleyville Contributions
Murray Const Lawsuit Settlement
Tower Rental
.........................................................
...._.. _d.............................................
Tri."."ii*':...M.....I.t;:~E. ..L. ...{.:ii.~i=it.rii.it<:
::{q)):;\~:~:~. ,:. .:. ;~~ ..:.; .\Ii~~~.1:~~~~:~.
.......-..............-.. --....,.................,.....
. .___...... .....d _..
.......,................. .
. . . . . . . . . . . . . . . . . . . . . . . . .
.........................
.. .......................
..............................................................................
.. ..... ............................
Transfer from Utility Fd
$60,775
$0
$0
$0
0.00%
::::::$.P9?tf~:.
$10,000
330,000
14,500
195,000
20,000
150,000
63,250
$0
8,745
5,170.
o
15,940
150,000
15,944
$0
9,000
3,625
o
20,000
150,000
16,500
$0
10,500
2,392
o
7,000
o
16,521
0.00%
-16.71%
116.14%
0.00%
127.71%
100.00%
.3.49%
.:.:;r:~::;::::;iiiri::: ::::::::::::::::if~:ri5...:::4riri/: :' It:19tli. t :~5"
'!!!~?#M#(:<::..:~~p..n~f?::::. .::.:::~:.:;;::;#.:.
...................4...3..7...1...2...$.....
................... ,
.."..-..-....... -... ... -.
.....,.... ~... . . .., ..
........... -.. . . ..... ...
:::::::::::::::::;::::::::::::::::;.::::.://~::..:::'...:;......::
$418,458
$0
$0
$0
0.00%
.;.....'..,..:-:.'............-.......,..........................-................................................ ........ . ............. ..................
$bTAf..i~$.ttt;~S.:):::.::::..:::..:::::::::i:::.:::::::::::::::::::.::::::i::i::::::::i:::.:.:::::i.!:~~4$i}
tlQ1'~t~sW!H~e;Mf@NPR;ViN:q;$::: ... ...
::::$.~W~,t9~~j:q:..ig;~g~~~t9::!:::lgii~i!ig :::r...$?;,?49;$ijij..:::$pil$$
MONTHLY FINANCIAL REPORT -DECEMBER 2000
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
12/31/00 12/31/99 (DECREASE) (DECREASE)
% OF CURRENT TAX ROLL COLLECTED 64.48% 58.80% 5.68% 9.66%
RESIDENTIAL BLDG PERMITS 35 48 (13) .27.08%
COMMERCIAL BLDG PERMITS 0 5 (5) .100.00%
PLUMBING PERMITS 239 228 11 4.82%
ELECTRICAL PERMITS 119 132 (13) .9.135%
CITATIONS ISSUED 2,094 2,395 (301) .12.57%
CITATIONS APPEALED 51 47 4 8.51%
$313,390
563,980
451,409
80,000
135,294
644,043
287,741
364,898
2,404,734
2,512,521
920,895
244,564
88,102
282,567
1,153,903
114,550
123,825
95,000
739,374
:':::":..$ji.~&2Q&'~:
City Council and Secretary
City Manager
Finance
Legal
Economic Development
En:5'lneeri ng
Building Inspection
Community Development
Fire
Police
Parks
Recreation
Marketing
Community Center
Streets & Drainage
Municipal Court
Fleet Maintenance
Merit Pool
Compensation Study
.,...................................... .......-.
....'...'.,.,..,......-.,.........,... .,....-..." .. .......
TOtrAt.gxgENSES::'.))):
.......".".".................
$63,515
111,993
133,899
10,206
36,888
150,658
70,395
96,099
721,569
682,122
172,310
30,898
43,570
62,089
206,066
21,152
32,650
o
o
t:$g;I-~;.P7~:
$64,245
112,318
132,547
13,333
34,089
149,750
72,269
99,310
705,297
682,194
172,688
30,582
42,167
63,017
213,604
23,055
33,831
o
o
.:i:::$?;~AA;g~~:
20.3%
19.9%
29.7%
12.8%
27.3%
23.4%
24.5%
26.3%
30.0%
27.1%
18.7%
12.6%
49.5%
22.0%
17.9%
18.5%
26.4%
0.0%
$249,87,
451,987
317,510
69,794
98,406
493,385
217,346
268,799
1,683,165
1,830,399
748,585
213,666
44,532
220,478
947,837
93,398
91,175
95,000
739,374
.:.:::13~~?4~7:~~:
MONTHLY FINANCIAL REPORT -DECEMBER 2000
Water Sales $5,181,138 $1,376,676 $1,301,442 $1,563,418 .11.94%
Sewer Sales 1,695,523 523,687 423,881 441,745 18.55%
Sewer Installation 26,000 3,000 6,500 6,400 -53.13%
Water Installation 61,600 7,250 15,400 12,970 -44.10%
Sewer Tie.on Charges 30,750 17,048 7,688 6,332 169.24%
Engineering Charges 35,000 10,318 8,750 10,488 .1. 62%
Penalties 147,100 57,481 36,775 52,980 8.50%
Miscellaneous 8,200 2,757 2,050 2,806 .1.75%
. ....... ...................................
:::::::::f$l~M;t,i~itJ:::
I nterest Income $300,000 $12,587 $13,000 $13,519 .6.89%
Use of Fund Balance (Capital Projects) 825,000 0 0 0 0.00%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
12/31/00 12/31/99 (DECREASE) (DECREASE)
GALLONS OF WATER SOLD 455,309,900 523,763,700 (68,453,800) .13.07%
NUMBER OF WATER CUSTOMERS 7,341 7,101 240 3.38%
Administration $157,997 $40,987 $39,759 25.94% $117,010
Billing 145,368 45,217 45,089 31.11% 100,151
Operations 5,872,377 622,169 664,078 10.59% 5,250,208
Debt Service 1,097,433 655,070 655,070 59.69% 442,363
Merit Pool 34,864 0 0 0.00% 34,864
Compensation Study 65,114 0 0 0.00% 65,114
Transfer to General Fund 418,458 0 0 0.00% 418,458
TRAFFIC SAFETY ADVISORY COMMITTEE
MINUTES - January 8, 2001
1. CALL TO ORDER. The meeting of the Traffic Safety Advisory
Committee was called to order by Chairman Skip McDonnell at
7:00 P.M. in the Colleyville Community Center at 5300 Bluebonnet
Rd. Those present were:
Skip McDonnell
Angela Davis
Eileen Flanagan
Frank Whitmire
Chief John Young
2. DISCUSSION ITEMS.
A. Determine if a "Cross Traffic Does Not Stop" sign can be added to the stop sign
at L.D. Lockett and Pleasant Run Rd.
B. Contact Public Works to check the malfunction overhead street lights at
Heritage and Glade Rd.
C. Notify HOA's concerning common area sprinkler systems that function during
freezing conditions creating roadway icing.
D. Review thoroughfare plan for Jackson and Cheek-Sparger intersection.
E. Review Handicap Parking signs to be installed at the Villages of Colleyville.
F. Check on the status of striping Hall-Johnson Rd.
G. Review the criteria established that would determine when Hall-Johnson Rd.
would be re-striped. What is the traffic volume trigger point prompting re-
striping.
3. FUTURE AGENDA ITEMS
A. Follow-up on previous discussion items.
4. ADJOURNMENT
A. Meeting adjourned at 8:20 P.M.
MINUTES OF THE
COLLEYVILLE CITY COUNCIL AND
TAX INCREMENT FINANCING DISTRICT BOARD
JOINT WORKSESSION
January 9, 2001
The Colleyville City Council Worksession was called to order by Mayor Arp on January 9,
2001 at 7:15 p.m.
ROLL CALL:
Councilpersons Mike Taylor, Dana Feldman, Jody Short and Dennis
Marlin were present. Mayor Donna Arp, Mayor Pro Tem Ginny Tigue,
Interim City Manager Dianne McWethy, Finance Director Terry Leake,
and Economic Development Manager Mike Soab were also present.
Tax Increment Financing Board of Directors Hayden Chasteen, Jane
Sanford, Larry Darlage and Orenda Witt were also present. Lisa
McMillan, Economic Development Coordinator, Tarrant County was
also present.
Other attendees included Jim Sabonis, Senior Vice President, and
Beth Bankhead, Associate, of First Southwest Company.
1. Review of the Analysis and Implementation of the Tax Increment Reinvesbnent
Zone #1 Capital Improvement Program
Jim Sabonis, Financial Advisor, First Southwest Company, provided a review of the
Tax Increment Reinvestment Zone #1 Capital Improvement Program. The purpose
of this program is to provide the funding structure for the construction of the
Colleyville Public Library and Colleyville City Hall in the Village at Colleyville
development.
2. Review and Analysis of Proposed Modifications of the Agreement for
Redevelopment Site No. 1
Jim Sabonis, Financial Advisor, First Southwest Company, reviewed with the
Council proposed modifications of the Agreement between the City of Colleyville
and Village Monticello Partners, L TO for construction of public infrastructure
improvements within the Village of Colleyville. Mr. Sabonis answered questions of
the Council and the TIF Directors.
No formal action was taken by the City Council at this joint worksession of the City Council
and the Tax Increment Financing Board of Directors."
Mayor Arp adjourned the meeting at 8:45 p.m.
Minutes taken and prepared by:
Dianne McWethy
Interim City Manager
RESOLUTION R-01-1755
A RESOLUTION APPROVING, COU~CIL ACTION
UNDER BUSINESS AT THE REGULAR
COUNCIL JANUARY 16,2001
WHEREAS, Council has taken action on certain items on the agenda under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the agenda decisions approved by Council action under Business this
date and not otherwise adopted by Ordinance and/or separate Resolution
as follows are hereby adopted:
a. THAT
AND IT IS SO RESOLVED.
APPROVED THIS DAY OF
AYES, NAYS, AND ABSTENTIONS.
,2001, BY A VOTE OF_
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary ,
Donna Arp
Mayor