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HomeMy WebLinkAboutCity Council-Agenda Packets-10/3/2000G~tY of Texas AGENDA CITY COUNCIL MEETING 5400 BRANSFORD ROAD y~ J~~y..~'~ ~~ OCTOBER 03, 2000 1 ~"" ~ 6:45 P.M. -CALL TO ORDER '~~ a ~ ~ ~'~~ ,~ (~ ~ 3'~' ROLL CALL ~~ti~ -~~ 1. :,. ~~ ~ ~ l j /9 ~,{~[~/ 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attomey a. Large Commercial Building Moratorium b. Shalimar Private Streets c. Zoning Board of Adjustments Cases Sec. 551.072 - Property Acquisition -Village at Colleyville Sec. 551.072 - Property Acquisition - Colleyville Boulevard Sec. 551.074 - Personnel -The City Council may consider the appointment, employment, evaluation, reassignment, duties, disapline or dismissal of public officers or employees, induding the City Manager, City Secretary, City Attomey, and City board and commission members. , A complete list of the City boards and commissions is on file in the City Secretary's OfFce. 7:30 P.M. -RESUME REGULAR MEETING INVOCATION: Reverend Rankin Koch, First United Methodist Church PLEDGE OF ALLEGIANCE: Ross Foster, City Attomey P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS CONSENT: 3. READING AND PUBLIC HEARING -Resolution R-00-1721 -Consent Items: a. Approval of minutes of the regular City Council meeting of September 19, 2000 b. Approval of minutes of the City Councl worksession held September 26, 2000 c. Approval of a contract for computer network support and maintenance to Management Plus, Inc., for a contracted rate of $500 monthly plus additional repairs not to exceed $1,500 per month d. Approval of contracts for printing services to JMAC Enterprises, Hart Information Services and Graphics2 Printing e. Approval of Professional Services Supplemental Agreement with Brinkley Sargent Architects for AudioNisual Design Services and Americans with Disabilities Consultation f. Approval of a City/Developer Agreement with Woodvale Development, Inc., for Madison Place Addition g. Approval of a contract for construction improvements at Kimzey Park with Miller-Sierra Contractors, Inc., in the amount of $741,049 h. Approval of a construction contract with Sutton & Associates, Inc., for the Bill Simmons Road Overlay Project in the amount of $47,156 i. Approval of renewing the bid award for 1999 Pavement Repair Contract to Kat-Ran Asphalt Works in an amount not to exceed $55,000 into and through the 2000/2001 budget year PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING -Ordinance 0-00-1244 - A zoning change requested by Father Ghobrial Samaan, St. Mary Church, from AG to R20 on 3.754 acres located at 1110 John McCain Road 5. SECOND READING AND PUBLIC HEARING -Ordinance 0-00-1245 - A zoning change requested by Bankson Asiama, from AG to R40 (single family residential, minimum lot size 40,000 s.f.) on 1.35 acres located at 3203 Glade Road, south side of road 6. FIRST READING AND PUBLIC HEARING -Ordinance 0-00-1247 -Amending the PUD-C, Ordinance O-9fi-1024, to allow living quarters in a commercial building requested by Behjat McElroy, New Synergy Inc., on Lot 1, Block 1, Cavillino Park located at 1001 and 1005 Vllage Park 7. FIRST READING AND PUBLIC HEARING -Ordinance 0-00-1248 - A special use permit for an accessory building requested by Jim Gray, for Lot 3, Erickson Subdivision located at 300 Quail Run 8. FIRST READING AND PUBLIC HEARING -Ordinance 0-00-1249 -Amending Chapter 3, Land Use, of the Land Development Code regarding large commercial stores 9. FIRST READING AND PUBLIC HEARING -Ordinance 0-00-1250 -Approval of a City/Developer Agreement with Gotifredson Land Development I, L.L.C. for Tanglewood Addition 10. FIRST READING AND PUBLIC HEARING -Ordinance 0-00-1251 -Amending Ordinance 0-00-1234, approving a contract between the City of Colleyville and The Vllage at Colleyville for public improvements 11. FIRST READING AND PUBLIC HEARING -Ordinance 0-00-1252 -Approving the Fiscal year 2000-2001 Budget for the Colleyville Economic Development Corporation 12. READING AND PUBLIC HEARING -Resolution R-00-1723 -Approving the Economic Development Capital Improvement Program for the Colleyville Economic Development Corporation TABLED ITEMS: 13. CONSIDERATION OF ORDINANCE 0-00-1241 -Amending Chapter 3 of the Colleyville Land Development Code regarding temporary buildings used for construction offices ACTION ITEMS: 14. DISCUSSION AND CONSIDERATION OF APPOINTING AN INTERIM CITY MANAGER STAFF REPORTS: 15. ANNUAL REPORT OF THE COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION REPORTS: 16. PLANNING AND ZONING COMMISSION MINUTES -September 11, 2000 ZONING BOARD OF ADJUSTMENT MINUTES -September 12, 2000 PARKS AND RECREATION ADVISORY BOARD MINUTES -September 11, 2000 CITIZEN COMMENTS: 17. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA ACTION/RESOLUTION: 18. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF OCTOBER 03, 2000 - Reading and Public Hearing -Resolution R-00-1722 ADJOURNMENT: 19. ADJOURNMENT I certify the above agenda was posted on the 29, 2000, at 4:30 p. m. ~~ Je Harris, TR C, CMC Cify Secretary bulletin board at City Hall on September If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 577- 7575, and reasonable accommodations will be made to assist you. CITY COUNCIL Cis)' A/ ~~ >e:as AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 1 Ordinance # N/A Previous Action: None DEPT. CITY COUNCIL SUBJECT Executive Session - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney a. Large Commercial Building Moratorium b. Shalimar Private Streets c. Zoning Board of Adjustments Cases Sec. 551.072 - Property Acquisition -Village at Colleyville Sec. 551.072 - Property Acquisition - Colleyville Boulevard Sec. 551.074 - Personnel -The City Council may consider the appointment, employment, evaluation, reassignment, duties, disapline or dismissal of public officers or employees, including the City Manager, City Secretary, City Attorney, and City board and commission members. A complete list of the City boards and commissions is on file in the City Secretary's Office. CI NAGER DE RTMENT HE D FINANCIAL REVIEW (IF NECESSARY RESOLUTION R-00-1721 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF OCTOBER 03, 2000 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1: THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. THAT the minutes of the regular City Council meeting of September 19, 2000, are hereby approved. b. THAT the minutes of the City Council worksession held September 26, 2000, are hereby approved. c. THAT the contract for computer network support and maintenance to Management Plus, Inc., for a contracted rate of $500 monthly plus additional repairs not to exceed $1,500 per.month, is hereby approved. d. THAT the contracts for printing services to JMAC Enterprises, Hart Information Services and Graphics2 Printing, are hereby approved. e. THAT the Professional Services Supplemental Agreement with Brinkley Sargent Architects for AudioNisual Design Services and Americans with Disabilities Consultation, is hereby approved. f. THAT the City/Developer Agreement with Woodvale Development, Inc., for Madison Place Addition, is hereby approved. Resolution R-00-1721 Page 2 of 2 g. THAT the contract for construction improvements at Kimzey Park with Miller- Sierra Contractors, Inc., in the amount of $741,049, is hereby approved. h. THAT the construction contract with Sutton & Associates, Inc., for the Bill Simmons Road Overlay Project in the amount of $47,156, is hereby approved. i. THAT the renewal of the bid award for 1999 Pavement Repair Contract to Kat-Ran Asphalt Works in an amount not to exceed $55,000 into and through the 2000/2001 budget year, is hereby approved. AND IT IS SO RESOLVED. Passed by a vote of ayes, of , 2000. ATTEST: Jean Harris, TRMC, CMC City Secretary nays, and abstentions on the day CITY OF COLLEYVILLE Donna Arp Mayor MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 19, 2000 Interviews for Board/Commission applicants were held at 6:00 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Donna Arp on September 19, 2000, at 6:50 p. m. ROLL CALL: Councilpersons Jody Short, Mike Taylor, Dana Feldman, Dennis Marlin, and Mayor Pro Tem Ginny Tigue were present. Mayor Donna Arp, Acting City Manager Bob Whitehead, Community Development Manager Bany LeBaron, Public Works Manager Randy Brown, Police Chief John Young, Fire Chief Mike Johnston, Community Services Officer Bill Hudgins, City Attomey Ross Foster, and City Secretary Jean Hams were also present. 1. EXECUTNE SESSION - in accordance with Texas Govemment Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attomey a. Large Commercial Building Moratorium b. Shalimar Private Streets Sec. 551.072 - Property Acquisition -Village at Colleyville Sec. 551.072 - Property Acquisition - Colleyville Boulevard Sec. 551.072 - Property Acquisition - L.D. Lockett Road Sec. 551.074 - Personnel -The City Council may consider the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of public officers or employees, including the City Manager, City Secretary, City Attomey, and City board and commission members. A complete list of the City boards and commissions is on file in the City Secretary's Office. Mayor Arp explained that the Executive Session had been called in accordance with Texas Govemment Code Chapter 551, Subchapter D, Section 551.071 -Consultation with Attorney, Section 551.072 - Property Acquisition, and Section 551.074 - Personnel. She further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:52 p.m., and reconvened at 7:33 p. m. - CITY COUNCIL MINUTES SEPTEMBER 19, 2000 The invocation was given by Mayor Arp, after which Ross Foster led the Pledge of Allegiance. 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS Mayor Announced that City Manager Bob Stripling was out of town attending a conference, that water is critical and conservation is important, and that the Councilmembers would be attending a TML Symposium in Austin later in the week. Mayor Arp presented a Proclamation to Fire Chief Mike Johnston for Fire Prevention Month. Mayor Arp presented a Proclamation to Police Chief John Young and Community Services Officer Bill Hudgins for Crime Prevention Month. CONSENT: 3. READING AND PUBLIC HEARING -Resolution R-00-1713 -Consent Items: a. Approval of minutes of the regular City Council meeting of September 5, 2000 b. Approval of minutes of the Special Called City Council meeting of August 31, 2000 c. Approval of minutes of the City Council worksession held August 31, 2000 d. Approval of minutes of the City Council worksession held September 12, 2000 e. Approval of an Agreement with Graham Marcus & Associates to provide third party inspections and plan review for the Village at Colleyville f. Approval of a Contract with Weaver and Tidwell to perform annual audit for Fiscal Year ending September 30, 2000 g. Approval of a Pledge of Securities and Security Agreement with First State Bank of Texas and Chase Bank of Texas, N.A. 2 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 h. Approval of FY 2001 Agency Contracts including Northeast Transportation Service (NETS), Tarrant County Challenge, Inc., Colleyville Heritage High School (CHHS) Project Graduation, Grapevine High School (GHS) Project Graduation, Keller High School (KHS) Project Graduation, Alliance for Children, Colleyville Area Chamber of Commerce, Metroport Meals on Wheels (MMOW), Northeast Tarrant Arts Council (NETAC), and Women's Haven Approval of a Lease Agreement with WebLink Wireless, Inc., to lease tower space for use as communications facilities j. Approval of an Agreement with Municipal Tax Consulting and Management for recovery of Federal excise tax on city vehicle used gasoline Mayor Arp opened the public hearing and read Resolution R-00-1713 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Taylor moved to approve Resolution R-00-1713. Councilman Marlin seconded the motion. Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-00-1241 - Amending Chapter 3 of the Colleyville Land Development Code regarding temporary buildings used for construction offices Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1241. Mr. David Bagwell, 8222 Douglas Avenue, Suite 770, Dallas, spoke requesting residential land development be included in the proposed amendment and regarding real estate sales offices, paragraph 2d. 3 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 There were no others wishing to speak concerning this item and Mayor Arp closed the public hearing Councilman Taylor moved to table Ordinance 0-00-1241 Councilman Feldman seconded the motion. Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 5. SECOND READING AND PUBLIC HEARING - Ordinance 0-00-1242 - Approval of a City-Developer AgreemenUContract with Goodacre Limited Partnership for Westmont Addition Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1242. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Taylor moved to approve Ordinance 0-00-1242 Councilman Short seconded the motion. Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 6. SECOND READING AND PUBLIC HEARING - Ordinance 0-00-1243 - Amending Ordinance O-9&1117, City of Colleyville Investment Policy Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1243. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. 4 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Mayor Pro Tem Tigue moved to approve Ordinance 0-00-1243. Councilman Taylor seconded the motion. Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 7. FIRST READING AND PUBLIC HEARING -Ordinance 0-00-1244 - A zoning change requested by Father Ghobrial Samaan, St. Mary Church, from AG to R20 on 3.754 acres located at 1110 John McCain Road Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1244. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. 8. FIRST READING AND PUBLIC HEARING -Ordinance 0-00-1245 - A zoning change requested by Bankson Asiama, from AG to R40 (single family residential, minimum lot size 40,000 s.f.) on 1.35 acxes located at 3203 Glade Road, south side of road Mayor Arp opened the public hearing and read the caption of Ordinance 0-00-1245. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. 9. EMERGENCY READING AND PUBLIC HEARING -Ordinance 0-00-1246 - Establishing a moratorium on the filing of applications for or the issuance of permits for the construction of any commercial structure of more than 55,000 square feet Mayor Arp opened the public hearing and read Ordinance 0-00-1246 in its entirety. Ms. Heidi Roush, 5508 Janet Lane, Ms. Patty Berke, 5505 Janet Lane, Ms. Tonia Britton, 1506 Royal Lane, and Mr. Saleem Tareen, 1503 Royal Lane, spoke in favor of the proposed Ordinance. 5 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Ms. Ruth Heidel, 1712 Gatehouse Court, showed a film clip regarding safety and the lack of security on Wal-Mart parking lots. Mr. George Metcalf, 1102 Emerald Court, spoke regarding this ordinance being considered an emergency. There were no others wishing to speak conceming this item and Mayor Arp closed the public hearing. Discussion ensued regarding the length of time this development has been in the works and whether or not this should be considered an emergency. Councilman Marlin moved to approve Ordinance 0-00-1246. Councilman Feldman seconded the motion. Ayes: Councilpersons Feldman, Marlin, and Mayor Pro Tem Tigue Nays: Councilpersons Short and Taylor Mayor Arp declared the motion carried. 10. READING AND PUBLIC HEARING -Resolution R-00-1715 -Approval of a request by HEB MRI Center to move two modular buildings to 5100 S. H. 121 Mayor Arp opened the public hearing and read Resolution R-00-1715 in its entirety. Mr. Jim Moore, 1416 Glade Road, stated concerns with the six-month time limit and encouraged the Council to approve the request for one year. There were no others wishing to speak concerning this item and Mayor Arp closed the public hearing. Mr. Walter Owen, 3544 Harwin Terrace, Fort Worth, representing the property owner, stated the MRI facility would likely be moving into the City of Grapevine. Councilman Feldman moved to approve Resolution R-00-1715, with an amendment that the applicant enter into a signed lease agreement with the building owner in Colleyville. Councilman Marlin seconded the motion. 6 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Ayes: Councilpersons Short, Taylor, Feldman, and Marlin Nays: Mayor Pro Tem Tigue Mayor Arp declared the motion carried. 11. READING AND PUBLIC HEARING -Resolution R-00-1716 -Appointing members to the Planning and Zoning Commission Mayor Arp opened the public hearing and read Resolution R-00-1716 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Short nominated Rob Rutherford to Place 1 of the Planning and Zoning Commission. Councilman Feldman nominated Jo Ann Gasper to Place 1 of the Planning and Zoning Commission There were no other nominations made. Rutherford -Councilpersons Short and Taylor Gasper -Councilpersons Feldman, Marlin, and Mayor Pro Tem Tigue Mayor Arp declared Jo Ann Gasper appointed to Place 1 of the Planning and Zoning Commission. Councilman Taylor nominated Mike Collins to Place 2 of the Planning and Zoning Commission. Councilman Marlin nominated Joe Hocutt to Place 2 of the Planning and Zoning Commission. There were no other nominations made. Collins -Councilpersons Short and Taylor Hocutt -Councilpersons Feldman, Marlin, and Mayor Pro Tem Tigue 7 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Mayor Arp declared Joe Hocutt appointed to Place 2 of the Planning and Zoning Commission. Mayor Pro Tem Tigue nominated Mark Hollis to Place 3 of the Planning and Zoning Commission. Councilman Short nominated Dee McNosky to Place 3 of the Planning and Zoning Commission. There were no other nominations made. McNosky - Councilpersons Short and Taylor Hollis -Feldman, Marlin, and Mayor Pro Tem Tigue Mayor Arp declared Mark Hollis appointed to Place 3 of the Planning and Zoning Commission. Councilman Short nominated Jim Fletcher to Place 4 of the Planning and Zoning Commission. Mayor Arp nominated Jeffrey Wall to Place 4 of the Planning and Zoning Commission. There were no other nominations made. Fletcher - Councilpersons Short and Taylor Wall - Councilpersons Feldman, Marlin, and Mayor Pro Tem Tigue Mayor Arp declared Jeffrey Wall appointed to Place 4 of the Planning and Zoning Commission. 12. READING AND PUBLIC HEARING -Resolution R-00-1717 -Appointing members to the Zoning Board of Adjustments Mayor Arp opened the public hearing and read Resolution R-00-1717 in its entirety. Mr. Jim Carpenter, 2201 Glade Road, spoke regarding the rural neighborhoods and the subdivisions. He asked that the Council keep the differences in mind while making these appointments. 8 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 There were no others wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Taylor nominated Teresa Ruthertord to Place 1 of the Zoning Board of Adjustments. Councilman Feldman nomina#ed Cheryl Feigel to Place 1 of the Zoning Board of Adjustments. Rutherford - Councilpersons Short and Taylor Feigel -Feldman, Marlin, and Mayor Pro Tem Tigue Mayor Arp declared Cheryl Feigel appointed to Place 1 of the Zoning Board of Adjustments. Councilman Feldman nominated Skip Reynolds to Place 2 of the Zoning BoarcJ of Adjustments. Councilman Short nominated Sara Lester to Place 2 of the Zoning Board of Adjustments. There were no other nominations made. Lester - Councilpersons Short and Taylor Reynolds - Councilpersons Feldman, Marlin, and Mayor Pro Tem Tigue Mayor Arp decayed Skip Reynolds appointed to Place 2 of the Zoning Board of Adjustments. Councilman Marlin nominated Jeff Byerly to Place 3 of the Zoning Board of Adjustments. Councilman Short nominated Linda Baker to Place 3 of the Zoning Board of Adjustments. Baker - Councilpersons Short and Taylor Byerly - Councilpersons Feldman, Marlin, and Mayor Pro Tem Tigue 9 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Mayor Arp dedared Jeff Byerly appointed to Place 3 of the Zoning Board of Adjustments. Mayor Arp nominated Rich Munson to the Altemate 2 position on the Zoning Board of Adjustments. There were no other nominations made and Mayor Arp dedared Rich Munson appointed to the Altemate #2 position on the Zoning Board of Adjustments. 13. READING AND PUBLIC HEARING -Resolution R-00-1718 -Appointing members to the Historical Preservation Committee Mayor Arp opened the public hearing and read Resolution R-00-1718 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Short moved to expand the board by one member and appoint all six applicants. Councilman Taylor seconded the motion. Ayes: Councilpersons Short and Taylor Nays: Coundlpersons Feldman, Marlin, and Mayor Pro Tem Tigue Mayor Arp declared the motion failed. Councilman Taylor nominated Lila Coley to the Historical Preservation Committee. There were no other nominations made. Mayor Arp declared Lila Coley appointed to the Historical Preservation Committee. Councilman Feldman nominated Gerald Hartman to the Historical Preservation Committee. There were no other nominations made. Mayor Arp dedared Gerald Hartman appointed to the Historical Preservation Committee. 10 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Councilman Martin nominated Donita Wiggins to the Historical Preservation Committee. Councilman Short nominated Nelson Thibodeaux to the Historical Preservation Committee. There were no other nominations made. Thibodeaux - Councilpersons Short and Taylor Wiggins - Councilpersons Feldman, Marlin, and Mayor Pro Tem Tigue Mayor Arp deGared Donita Wiggins appointed to the Historical Preservation Committee. Mayor Pro Tem Tigue nominated Shirley Schollmeyer to the Historical Preservation Committee. There were no other nominations made. Mayor Arp declared Shirley Schollmeyer appointed to the Historical Preservation Committee. Councilman Taylor nominated Betty Heath to the Historical Preservation Committee. There were no other nominations made. Mayor Arp declared Betty Heath appointed to the Historical Preservation Committee. 14. READING AND PUBLIC HEARING - Resolution R-00-1719 -Appointing members to the Teen Court Advisory Board Mayor Arp opened the public hearing and read Resolution R-00-1719 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Martin nominated Diane Micahi to the Teen Court Advisory Board. There were no other nominations made. Mayor Arp declared Diane Micahi appointed to the Teen Court Advisory Board. 11 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Mayor Pro Tem Tigue nominated Kathy Libonati to the Teen Court Advisory Board. There were no other nominations made. Mayor Arp declared Kathy Libonati appointed to the Teen Court Advisory Board. 15. READING AND PUBLIC HEARING -Resolution R-00-1720 -Approving the recommendation of the Sign Board of Appeals for a variance for an off-premise "New Development sign located at 6804 S. H. 26 Mayor Arp opened the public hearing and read Resolution R-00-1720 in its entirety. There was no one present wishing to speak conoeming this item and Mayor Arp closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-00-1720. Councilman Taylor seconded the motion. Mr. John Hawkins, applicant, was present to answer questions of the council. Discussion ensued regarding visibility problems. Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue Nays.: None Mayor Arp deGared the motion carried. STAFF REPORTS: 16. MONTHLY FINANCIAL REPORT There was no action taken on this item. REPORTS: 17. PLANNING AND ZONING COMMISSION MINUTES - 8129100 There was no action taken on this item. 12 CITY COUNCIL MINUTES SEPTEMBER 19, 2000 CITIZEN COMMENTS: 18. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak. ACTION/RESOLUTION: 19. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF SEPTEMBER 19, 2000 - Reading and Public Hearing -Resolution R-00-1714 This Resolution was not needed. ADJOURNMENT: 20. ADJOURNMENT There being no further business before the City Council, Councilman Feldman moved to adjourn. Councilman Marlin seconded the motion. Ayes: Councilpersons Short, Taylor, Feldman, Marlin, and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the meeting adjourned at 9:10 p.m. APPROVED THIS DAY OF , 2000, BY A VOTE OF AYES, NAYS, AND ABSTENTIONS. Minutes taken and prepared by: Jean Harris, TRMC, CMC City Secretary 13 MINUTES OF THE COLLEYVILLE CITY COUNCIL WORKSESSION SEPTEMBER 26, 2000 The Colleyville City Council worksession was called to order by Mayor Donna Arp on September 26, 2000, at 7:33 p.m. ROLL CALL: Councilpersons Jody Short, Mike Taylor, Dana Feldman, Dennis Marlin, and Mayor Pro Tem Ginny Tigue were present. Mayor Donna Arp, City Manager Bob Stripling, Assistant City Manager Dianne McWethy, Economic Development Manager Mike Soab, and Public Services Director Bob Whitehead were also present. 1. REVIEW AND DISCUSSION OF THE CITY HALL AND LIBRARY PROJECTS City Manager Bob Stripling reviewed various library capital cost scenarios for construction of the Library project. After discussion of the City Hall and Library projects, the City Council requested that a meeting be held within the next two weeks with Farrell Properties, Inc. to discuss the City Hall project. There being no further business before the City Council, the worksession was adjourned at 8:46 p.m. APPROVED THIS DAY OF AYES, NAYS, AND ABSTENTIONS. Minutes taken and prepared by: 2000, BY A VOTE OF Dianne McWethy Assistant City Manager CITY COUNCIL din' o/ ~«~; AGENDA BRIEFING For mtg.: 10/03!00 CMO Approval: Item # 3c Resolution # R-00-172! Previous Action: None DEPT. CITY MANAGER SUBJECT Approval of a contract for computer network support and maintenance to Management Plus, Inc. for a contracted rate of $500 monthly plus additional repairs not to exceed $1,500 per month - by Consent Reading and Public Hearing Background The City has just completed Phase II of the City Hall Networking project. The City Hall site now has connectivity through a firewall to the Internet via a cable modem connection. City Hall departments have file storage space on a server with centralized virus protection and automated tape backup. The City advertised a request for bids on two consecutive Sundays: 9/3 and 9/10. Sealed bids were due by 1:00 p.m. on September 19th. Seven firms responded with hourly or monthly bids for network support and maintenance. Four firms responded with bids as a monthly charge as requested. Of these, Management Plus, Inc. and Preferred Computer Systems described specific tasks included in the monthly charge. (continued) CITY MANAGER DEPARTMENT HEAD ' CIAL~REVIEW (IF NECESSARY) Agenda Briefing Resolution R-00-1721 Page 2 Management Plus and Preferred Computer Systems both based monthly support quotes on the ability to monitor and manage our servers and software remotely. Management Plus designed the City Hall network and supervised installation and setup. Preferred Computer Systems won the contract for hardware, software and installation. Management Plus bid $500 per month for remote services only, with a "worst case" estimate above that of on-site service and repair that may be necessary for network support in a month. Management Plus suggests that most maintenance service calls would be more cost-effective if performed by the City's general break-fix computer support vendor, but can make onsite service calls for sensitive repairs. Preferred Computer Systems quoted $2,000 per month minimum (a minimum of 20 hours per month at $100 per hour), and would perform all work related to the City Hall servers, hubs and routers at this rate (They quote $125 per hour for repairs to other City servers and networks at other locations). Financial Impact Funds are available for FY2001 in the City Manager's Office, line item 6225, Computer Services. Prices are firm for two years with the option to extend for an additional third year. Management Plus stated as an exception to bid a refusal to extend the contract at the specified maximum increase, because labor costs in the market are rising above that. Recommendation Management Ptus responded with a minimum charge lower than the Preferred Computer Systems minimum monthly block rate. Staff recommends acceptance of the bid from Management Plus for remote monitoring of the City Hall network at the $500 per month rate, plus an amount not to exceed $1,500 per month for on-site service and other maintenance. Attachments • Bid Tabulation for Bid RFB-00-009, Network Services and Computer Break-Fix • Managemen# Plus Response to Request for Bid RFB-00-009 for Networking DCNIBIT A rn ~ ~ ~ E E c ~ c ~ r i 8 E ~ m a c~ O C = C O m g N N YD U ~U ao rn ~ v n ~ _ ~ c~c o' ~ EN ~~ v ~ ti Ua Z~ Uti m m N ~ ~ N O ~ O ~ _O r '~ ? ~ ~ ^ ~ ti ~ a cn rn c~ ~ a, ~' _ ~ :~ ~ N .~ L a ~ ~ ~ ~U U Z~ € ~ ~ w ~ w ~ O _ N ~ E eh ~ th a i ~ ~ Z ~ a0 g ~ ~ ~, c ti a o ti a w ~ ~ o m ~ m ~ a~ ~ ~ ~ O C1 Z ~ ~ N N ~ ~ a d O ~ 7 ~ ' w c c O ac~cn ~ z w o o 0 ~ ~O O £ c ~ ~ ~ N ~ ~ ~ ~ o c ~ ~ 10 ~ ~ o o ti ~ ~ a ~ ~ ~ ~ rn O ~ N ~ d r ~ (~ M Q ` iM ~ u ~ `~ ~ ~ a ~ , o~ c i°n ,_~ •~ ~ ~ ~i E ~ .o c ~ g ~ ~ E~ ~ p M d4 = O ~ ~ l~0 C o ~, ~ t ~ W d'! To c p c m c Z ~ ~ ~a Q°o ~5 E_ ~ L ~ O N ~ V! 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QED ~ ~ a~.. o ~ ~ a a~ Sc ~ acv ~o ~ L,= c 'A -o8 ~ aw~io>c~ HN~~cLi~~'~8 rn ~, = w ... v t'C ~ ~~~~ E'C E o Quo ~~ ~ ~0 8. d c pp c3 w c Hai~~,3c~~u3i~ 8 ~ c ~ ~a ~ ~ O O N ~~~QN C N ~ O N ~ C ply C C ~ p ~. = d ZaE~~~y O 0 m 0 Z ~ ~rU y ~ o ~ g ~ L o~E~~~ ~~°~~L ~ 8 p~ > > ~ p '_ ~ :C C L W ~ o ~ c ~ ~ ~ m c ~ Z o .~E`vZo`aE88°Z c ~ ~ d O ~. N ~ > .~CC~aU.~~c~~~ ~~~- ~°~~ ~ ~ ~ :~ °'~~ w; E~ ~ V a= ~ 0 .C O y L C _m p ~ ~ E d~.~~ a '~ ~ g.~5 ~~o~~~ r- `08-~ aci°-~~ E C w C w O ~. 8 spa ~ r ~ a: a~i :? O c ~° ~ E c -~ ~~~ w w rn~ c~i o 8 _~ O O a C ~ ~O 1~ ~ N > C Q L ~ N 'C V ~ ~ !9 l~0 EA ~ m x ~ m ~~~ ~ ~ :c 'L `~ ~ Q ~ C Y R C N o c = ~,~ cam. oTn c >: c ~ a~i o '~ ~~~~~ ~- w C O ~8C ~? a w a~ m ~ ~ ~ C1 to U ~ ~' ~ ~ N ~ Z ~ N y f" ~ Z ~ ~ C Z ! +~ MANAGEMENT rL/Ri;nc. Crr~prtss S~~tsw Grirllisa September 18, 2000 Mr. Ken Kolsti Financial Analyst City of Colleyville 5400 Bransford Road Colleyville, Texas 76034 Response to: RFB#QO-009, Network Support 3207 Skylane Dr. Suue 102 Grrollton, 7exu 75006 972.437.6630 972.437.6619 FAX info®Mu~agementl'l~u.net The area of concern we are addressing is the management of the network located in the main city hall complex consisting of the permanent building and its adjacent temporary structures. Only the network support requirements of departments and personnel housed in this complex are addressed in this quote. References and Projects City of Colleyville: A municipality Performed a computer system assessment for the Ciry to determine the current state of the City's computer infrastructure. This information was used to design a plan to standardize and integrate the systems throughout the City including taking into account the projected development and relocation of various City departments. Training and educational aspects of the implementation were also addressed via staff seminars and training classes. Building upon the initial computer system assessment, we assisted in selecting vendors for the standardized PCs and software platforms for the City. We also revised the specifications as equipment, software, departmental needs, et cetera changed over a period of several years. Most recently supervised the installation of the initial network for the City Hall Complex. This included introductory training sessions for the staff. Management Plus, Inc. Pace 1 of 4 September I8, 2000 Contact: Mr. C. Robert Stripling City Manager City of Colleyville 5400 Bransford Road Colleyville, Texas 76034 817.577.7575 Crown Group, InG: A publicly traded corporation with current net assets of approximately $275 million. Management Plus is responsible for the design, management and operation of the corporate MIS function. This includes Internet related functions. It is also responsible for various other ongoing, changing, and new projects in areas such as due diligence work, video conferencing, etc. Developed the Y2K checklists for the corporation and supervised the reporting and testing for three of the operating sub-divisions in the areas related to computer equipment and software. Contact: Mr. Michael Cloud Controller 4040 N. MacArthur, Suite 100 Irving, Texas 75038 972.717.3423 li. Pearson and Company, P. C. A C.P.A. firm. Manage the data processing system for the firm. This particular group includes a number of laptops used by the staff to allow remote preparation of tax and audit documents as well as the usual preparation of letters and the use of the Internet including a-mail. Contact: Mr. Henry R. Pearson, CPA H. Pearson and Company, P.C. 2823 Kendale Ave. Dallas, Texas 75220 214.350.1100 Assigned Personnel John Edwsrd Johnstone Team Leader, President of Management Plus, InG He is active in the design, development, implementation, and support of numerous information and computer related systems for a variety of clients. His practice has been particularly extensive with professional and service organizations such as medical Management Plus, Ine. Page 2 of4 September lE, 2000 practices, accounting practices, and municipalities. He and his associates offer complete services to the general business community. He has designed, implemented, or used a wide variety of computer hardware. This hardware has included computers built by technicians to his specifications, common mid-range and IBM AS/400 computers, PC based networks, and single stand alone PCs or workstations. His extensive knowledge of various programming languages, operating systems, and computer architectures ensures that the client will have the best system required by their unique needs. A mathematician by training, he established Management Plus in 1978 after service as a Reseazch Scientist and Technical Director for Scientific Computation at Southwestern Medical School and as a Research Scientist Associate at Defense Research Laboratories. In addition to his computer system acumen, he participates in sports and has served with numerous civic and charitable organizations. He is can ently Treasurer for the Addison Rotary club and is responsible for an internationally funded Multi-cultural Center. Some other notable activities are the many years as North Dallas Soccer Commissioner, boazd memberships with organizations such as the Park Cities Exchange Club and Dallas Squash Racquets Association, and support of Bryan's House through the Addison Rotary Club. Other Personnel Other Staff and Associates will be assigned to the project as required. An Administrator will be assigned to the project when the project is started. Appropriate curriculum vitas can be furnished as personnel are assigned. Understanding of Project Over the last several years, Management Plus has assisted the City in developing a master plan for the information structure of the City. As part of this procedure, we have discussed the needs and hopes for the computer system with all City department heads, with departmental contacts in re the data infrastructure, with various other City staff, and with some vendors to the City. We have taken the information, analyzed it, and worked with the City Manager's office to generate a workable plan to unify the City's computer related activities. Reports outlining various implementations have been prepared for the City and revised several times. The material has also been presented to the City staff via a seminaz to assist them in preparing for an implementation. We have assisted the City in its phased acquisition of equipment and software and with the selection of "break/fix" contractors. Most recently, we assisted in the selection of the contractor's responsible for the installation of the City Hall network and managed the implementation phase. Recapitulating some salient points re our knowledge of this project's tasks: • We supervised the installation of the City Hall Network. Management Pins, Inc. Pace 3 of 4 September 18, 2060 • We wrote the specifications for the City Hall Network • We have a working knowledge of the City's requirements through many conversations and visits with City personnel • We have a working relationship with many of the personnel that will be using the system • We have assisted the City Manager's Office in developing the master information system plan, with the staged plans, and with the previous staged implementations Thus, we believe that we are well qualified and very knowledgeable with respect to the network management needs of the City of Colleyville in re the Computer Network of the Colleyville City Hall Complex. Project Time and Resources The manpower required to perform the network management covered by our quote are manageable within the framework of our staffing and resources. We would not propose a schedule that we could not meet. As is always true, the proverbial "acts of god" or other factors outside of our control can affect project timelines. Sincerely, ~: ~~' ~ ~ E. JohltStone / P.resid~nt Management Plus, Inc. Page 4 of 4 September 18, 2000 September 4, 2000 Request for Bid RFB-00-009 Related to computer network support services for the City of Colleyville City Hall Complex and computer repair for all City departments I. Nature of Request A. The City of Colteyville invites qualified vendors to submit proposals to provide hardware maintenance, upgrades, and troubleshooting related to the computer servers, clients and networking equipment in the Colleyville City Hall Complex and other City facilities. B. The City is seeking vendors to provide these computer support and repair services: 1. remotely, via City Hall's cable modem connection, at a contracted monthly rate; 2. on site, when necessary, at a contracted hourly rate; and 3. at a centralized repair facility, when necessary, at a contracted hourly rate. The vendor will also be expected to manage and utilize the City's current warranties to balance response time with user needs while controlling costs. C. The City reserves the option to award maintenance and repair work (break-fix) for client computers to one vendor and management of networks and servers to the same or another vendor, depending on price, response time and other factors. D. Due to the various requirements of each department, usage will vary. For bidding purposes, attachments describe the computer inventory and nefinrork at City Hall and special requirements at other selected locations. II. Background The City of Colleyville has worked with consultants and contractors to implement a networked computer system for the City Hall Complex (City Hall and the City Hall Annex, the modular buildings behind City Hall). The City Hall network consists of a Windows2000 fileserver and RAID array, an Exchange server and SonicWall firewall, and an NT-based fileserver. Departments on this site include the City Manager's office, the City Secretary (including Records Management and a planned imaging system), Finance, Utility Billing, Engineering, Community Development, Building Inspection and Municipal Court. This site connects to the Internet via an AT&T cable modem and plans to purchase twelve additional (12) laptops by October, 2000. Details follow below (III). RFB #00-009 Page 1 of 19 Vendor's initials ~~`i-• The Colleyville Fire Department operates two locations connected via cable modem, an NT server, various desktop and laptop computers, a data cartridge backup system and a FireHouse incident reporting database. The Parks 8~ Recreation Department operates apeer-to-peer network and RecWare database. Its staff uses a mix of desktop and laptop computers and a backup tape drive at the main office on Bransford Road, a maintenance office on McDonwetl School Road and a proposed (fi-station) training lab on L.D. Lockett Road. The Public Works Service Center on Hall-Johnson Road operates peer-to-peer networks, G1S software, departmental hubs and a mix of desktop and laptop computers. The Community Center on Bluebonnet Drive operates two peer-to-peer desktop computers, one stand-alone laptop computer, an EventSoft database and a tape drive. The Police Department on Bransford Road operates various servers and networks for administrative and dispatch purposes. NT servers and laptops for acomputer-aided dispatch (CAD) system are currently under warranty. Vendors will have access to descriptive inventories and documentation relevant to the departments, locations and systems included in this request. III. The City Hall Complex The facilities, which are located at 5400 Bransford Road, Colleyville, consist of the permanent building (City Hall) and the adjacent modular structures (the Annex) housing Engineering, Community Development, Building Inspection, Human Resources, Economic Development, the Financial Analyst and the Mayor. The Server room is located in the permanent City Hall. There are approximately 21 connections within City Hall. The adjacent Annex houses hubs for the approximately 31 connections within that facility. The connection count does not include file servers, firewalls, Internet connections, hub to hub links, or similar. The City plans to purchase and configure twelve laptops in September, 2000. The connection count includes 2nd drops in specific offices for staff with laptop computers (see drop map, attached) and attachment points in the City Council Chambers for elected officials and staff. Vendors wilt have access to documentation related to Ethernet cabling in the City Hall Complex, which has been certified to CAT 5e and is labeled at the hub and each drop. The City has standardized on the Microsoft 9x or NT 4.0 operating system for all desktops. Additionally, office productivity products have been standardized to Microsoft Office97 or Office2000. The standard a-mail client is MS Outlook2000. (continued) RFB #00-009 Page 2 of 19 Vendor's initials ` , ~ The City Hall network consists of three servers, a backup system, UPSs, hubs, approximately 50 clients, and appropriate cabling (certified to CAT 5e). The server environment is a mixed Microsoft Windows 2000 and NT 4.0 environment. Legacy software for Finance currently requires Windows NT, but future releases may use 2000. The servers consist of a new main server (Windows 2000), an Exchange Server (Exchange 5.5 on Windows NT 4.0), and an existing Windows NT server (for Finance and Utility Billing databases). The Exchange Server and the Finance server are part of the domain established on the new main server. The City Hall network uses 100MB Ethernet as its standard transport mechanism. City policy is to not accept or install software not yet released for general use. The City Hall system uses no software in beta, pre-release, or release candidate versions. Any software purchased and/or installed during the life of this proposed contract must be Windows 2000 compatible. Appropriate documentation must be furnished to support this requirement. Computer hardware purchased through our during this contract must be on the Microsoft Windows 2000 Hardware Compatibility List. Hardware at City Hall Main File Server A Hewlett Packard LH4 PIII XeoN500 model 1 NetServer with this configuration: 512MB Main Memory 9 GB (minimum) SCSI system drive (7200 rpm) 18GB useable (minimum) SCSI storage in Raid 5 array (7200 rpm) Ultra Wide external SCSI Adapter (for use with external tape drive) HP 32X IDE CD-ROM 3.5" 1.44MB Floppy Disk Drive Hot Swap cage Redundant Power Supply Module HP 10/100TX PCI LAN adapter VGA, Keyboard, Mouse, etc. Standard 3 Year, on-site, next business day warranty. 17" fiat screen, digital monitor 3 Year, on-site with 4-hour response time, standard business hours hardware warranty Exchange Server HP VIi8 Vectra Mini-tower PIII 650MHz, 256MB RAM, mirrored 8GB hard drives, 3.5" 1.44 Floppy Disk Drives, CD-ROM, VGA, HP 10/100TX PCI NIC, Keyboard, Mouse, etc. 17" VGA Monitor (continued) RFB #00-009 Page 3 of 19 Vendor's initials `~_, ;~~ Uninterruptible Power Supplies Server Room: APC Matrix 5000XR with PowerChute Matrix-UPS Bundle Annex: APC Smart-UPS 700XL H ubs/Routers/SwitcNes There is a fiber connection between hub sites that runs under the parking lot through conduit that also carries wire to telephone extensions from City Hall to the Annex. Server Room: • 3Com SuperStack II Dual Speed Hub 500 24 port (3C16611) with 100 Base-FX Distance Extender (3C16684) • 3Com SuperStack II ARPS Y-Cable Type 2 Annex: • 3Com SuperStack II Dual Speed Hub 500 24 port (3C16611) with 100 Base-FX Distance Extender (3C16684) • 3Com SuperStack II Dual Speed Hub 50012 port (3C16610) • 3Com Dual Speed Hub 500 Stacking Kit Backup System (Tape Drives} In the Server Room, the servers connect to an ADIC DLT 8000 external drive. The City Hall system dos not currently use an autoloader. Software at City Hall • Windows 2000 Server with 53 CALs • Windows NT 4.0 Server, SP5 w/Upgrade Advantage for future Windows2000 installtn • Exchange 5.5 SP3 with 53 CALs w/Upgrade Adv. for future Exchange2000 installation • Computer Associates ArcServelT Advanced Edition with the Exchange and the RAID add-ons and the Windows 2000 modifications. • Computer Associates InnoculanlT with upgraded Exchange module. _ ;---- RFB #00-009 Page 4 of 19 Vendor's initiais '~ _ ^~ System Design Notes for City Hall All servers and clients are members of one Domain created on the Main Server. Terminal Server is enabled to allow remote access for support and maintenance. Anti-virus software is set it up for automatic updates of both the server and attached clients. All servers and the RAID drive are set up to be backed up using one ADIC tape drive. The Internet Mail connector is operational. The SMTP address structure will be furnished to the successful Bidder. Exchange options are set for integration with user setup and appropriate mailbox names. Data on the Finance server is critical information. There is a built in tape drive on this server that is available if needed but is not part of the standard backup routine. Existing electrical supply has been tested and is adequate. Additional electrical connections are to be made using an existing or otherwise appropriate UPS. Documentation of all chosen parameters, settings, locations, initial passwords, defaults, etc. exists as a cogent, useable document that is to be updated over the life of the proposed contract. Such a document will remain property of the City of Colleyville. User accounts have been set up in appropriate Groups. Group memberships include specific and City-approved security settings. IV. Contract Period The City seeks contracts resulting from this request that can take effect at the beginning of the 2000-2001 fiscal year. The City seeks contracts that run from October 1, 2000 through September 30, 2002 with options to extend the contract for three (3) additional one-year terms (to September 30, 2005), allowing for an annual percentage increase in contracted rates within contractual maximums. V. Scope of Services Proposals in response to this request should include, at a minimum, maintenance and repair services for desktop computers, laptop computers, monitors, printers and other peripherals for a set hourly labor rate, plus parts; 2. maintenance and support services for computer servers, hubs, routers and network operating systems for a set hourly labor rate, plus parts; RFB #00-009 Page 5 of 19 Vendor's initial .~- ~. 3. response (by either self or an OEM warranty contractor), within four business hours of initial contact, for diagnosis and repair of systems, software or' peripherals when technicians discover a problem remotely or the City places a call for service; 4. Provide a written estimate of completion time for repairs requiring more than one full business day or twenty-four (24) hours; 5. Provide delivery, setup and tear-down of temporary replacement hardware when repairs to desktop printers, client desktops or client laptop computers are estimated to require two (2) full business days or more; 6. Provide remote repair of software problems and settings, when possible; 7. Provide on-site repair of minor hardware problems, when possible, for servers, monitors, printers or other peripherals; and 8. Provide delivery, setup and on-site installation of computers, monitors, printers and other peripherals that the City purchases from the maintenance contractor's own business over and above the maintenance contract. VI. Special Requirements and Qualifications 1. Ability and willingness to provide remote monitoring and support for network servers and clients at the City Hall complex for a contracted monthly charge; 2. Ability and willingness to provide on-site service for a contracted hourly labor rate, plus the cost of parts (labor rates for servers and clients may differ); 3. Ability and willingness to provide shop service for a contracted hourly labor rate, plus the cost of parts (labor rates for servers and clients may differ); 4. Ability and willingness to provide assistance and/or initial diagnosis by telephone for situations resolvable without an on-site service call at a reduced hourly labor rate; 5. Ability and willingness to provide, deliver and set up an equivalent temporary replacement system (stand-alone or client PC) during such time that such computer will require extended off-site repairs for a contracted per-business-day charge; 6. Ability and willingness to accept a work order and/or purchase order for services rendered, with invoiced costs payable within contracted terms; 7. Management of or access to the expertise, equipment and facilities necessary to reasonably perform all furtictions listed in Section V, Scope of Services, above; RFB #00-009 Page 6 of 19 Vendor's initials , .' 8. Willingness to provide and review of a detailed profile of the vendor's organization, including: • the number of employees in applicable levels or divisions of the organization • the number of years that the organization has been in related lines of business • the organization's home office location and/or primary place of business • resumes of key management staff, and • resumes of staff responsible for servicing the City's account; 9. A description of estimated costs that the City will be expected to pay for the proposed services in the initial year of a contract resulting from any proposal; 10. Knowledge of networks, Windows2000 servers, WindowsNT servers, email servers, RAID arrays, virus software and cable modem Internet connections. 11. References from three (3) current clients, preferably municipalities in the Dallas/Fort Worth Metroplex area, including: business name, address, phone number, contact person, and years as a client; and 12. References from three (3) former clients, where products and/or services offered are no longer in use, preferably municipalities in the Dallas/Fort Worth Metroplex area, including: business name, address, phone number, contact person, and years as a client. VII. Selection Criteria The criteria for selection of finalists will include, but is not limited to the following: 1. The company's specific experience, technical competence, stability and history of performance of projects of a similar nature and scope; 2. Qualifications and experience of personnel to be assigned work related to this project, including industry certifications held; 3. State of Texas QISV certification; 4. Cost for each element of the proposal; 5. Prior experience with the City; and 6. The City's review of vendor References. (continued) RFB #00-009 Page 7 of 19 Vendor's initials ~''~ VII. Response Packages Responses to this request should include the following: 1. The name, address and telephone number of your company and a contact name 2. A brief description of recent projects completed by your company (or ongoing support contracts) which are comparable to the proposed Colleyville scope of services. For each project, provide a brief description of the project, its location, completion date and cost. Also provide the name, address, and telephone number of a contact person for each project listed. 3. Identification of your firm's key personnel, who would have direct responsibility for fulfilling the requirements of the bid for the project. Please comment on the ability of your firm to sustain loss of key personnel. Submit four (4) copies (1 signe~nitialed and 3 photocopies} of your response in a sealed envelope by 1:00 p.m., Tuesday, September 19, 2000 to: RFB#00-009, Network Support Ken Kolsti, Financial Analyst City of Colleyville 5400 Bransford Roed P.O. Box 185 Colleyville, Texas 7fi034 Address general questions regarding the proposal to Ken Kolsti, Financial Analyst, City of Colleyville, at 817.577.7589, extension 216. The City plans to make the selection of vendor(s) by Tuesday, October 3, 2000 through staff recommendation and City Council action. RFB #00-009 Page 8 of 19 Vendor's initials / r ~;. September 4, 2000 CITY OF COLLEYVILLE REQUEST FOR BID Related to computer network support services for the City of Colleyville City Hall Complex and computer repair for all City departments Sealed proposals will be received at the City of Colleyville City Hall, 5400 Bransford Road, P.O. Box 185, Colleyville, TX 76034 until Tuesday, September 19, 2000 at 1:00 p.m. CST. Proposals received after 1:00 ~.m. Seotember 19. 2000 will be returned to the sender, unopened. All responses received by the due date and time will be publicly opened and read aloud at Colleyville City Hall on Monday, September 19, 2000 at 4:00 p.m. CDT. The envelope should be marked: RFB#00-009, Network Support Ken Kolsti, Financial Analyst City of Colleyville 5400 Bransford Road P.O. Box 185 Colleyville, Texas 76034 In submitting the attached proposal, including terms, conditions, instructions to bidders and specifications, the vendor agrees that acceptance of any or all bid items by the City of Colleyville, Texas within a reasonable period of time constitutes a contract. Bidder's Name: Bidder's Address: Bidder's Telephone Number: Bidder's Facsimile Number: Authorized Signature: Printed Signature: Management Plus, Inc. 3207 Skylane Dr., Suite 102 Carrollton, Texas 75006 972.437.6630 972.437.6619 -r- ~~ .. ~~~ ,, . _. J. E. Johnstone, President An authorized representative of the bidding entity must sign all responses. Responses received unsigned will not be considered. Pages that include a space for the Vendor's initials need to be initialed by the authorized representative. Such initials signify that the authorized representative has read and understands these pages. (continued) RFB #00-009 Page 9 of 19 Vendor's initials .=`-~ "- __ PROPOSED INITIAL CONTRACT RATES Please indicate the proposed rate for each service in the space provided. These rates shall be fixed from October 4, 2000 through September 30, 2002 and may rise annually for three additional one-year renewals by a percentage reflecting an increase in the area cost of living as determined by the North Central Texas Council of Governments with a maximum increase of 5% at each renewal $500.00 Remote City Hall network support, Monthly Charge Monitoring $1500.00 allowed for monthly su ort On-Site diagnosis and repair, Hourly Rate for all City departments No Bid In-Shop diagnosis and repair, Hourly Rate for all City departments No Bid Rate Based. No Telephone Support, minimum other Minimum Charge per Incident than quarter hour minimum. Rate Based. Telephone Support, Depends upon Hourly Rate (Invoice in 15 min. increments) level of support ersonnel. Temporary System Rental (Laptop or Desktop No Bid client on loan during repairs), Per Day C ~,~ ,. RFB #00-009 Page 10 of 19 Vendor's initials ~-~.~` EXCEPTIONS TO SPECIFlCATIONS Management Plus, lnc. (M+) is a consulting firm and will offer no bids on hardware related fix/repair/reptace portions of the RFB. As part of the administration of the City Hall network, M+ will triage and manage network related problems. All fixed fee quotations are based upon the current network installation at the current site. Specifically excluded is acceptance of automatic extensions for years three through five with a capped rate of 5%. Costs for technicians and engineers are rising at a rate considerably above the proposed cap. Telephone support calls are billed in quarter hour increments. On site calls are subject to a two hour minimum including travel time. Bitting rate is dependant upon the level of the individual performing the support. Current rates re this type account range from $80 to $150 per hour. As a general statement, I would use a price of $125 per hour. Based upon the M+ billing process of producing bills twice per month, Net 30 invoicing is not acceptable. M+ billing practice is Net 10 from date of invoice. M+ will accept Net 15 for the items on this bid. RFB #00-009 Page 11 of 19 Vendor's initials ~' CITY COUNCIL /~! U~Y or 1 \ n ~ Ski Tc.nf AGENDA BRIEFING For mtg.: 10/03/00 CMO Approval: Item # 3d Resolution # R-00-1721 Previous Action: None DEPT. CITY MANAGER SUBJECT Approval of Contracts for Printing Services to JMAC Enterprises, Hart Information Services and Graphics2 Printing - by Consent Reading and Public Hearing Background On the basis that the Printing Services contracts authorized in 1998 expired at the end of September, the City advertised a request for bids on three consecutive Sundays: 8/27, 9/3 and 9/10. Notebooks with original examples were available for review and check-out at City Hall from September 5th until the bid deadline. Sealed bids were due by 1:00 p.m. on September 20th. Of the three bids received, all provided required references. None included exceptions that would disqualify them from bidding. (continued) ~-t~l ' CITY MANAGER DEPARTMENT HEAD IAL REVIEW (IF NECESSARY) Agenda Briefing Resolution R-00-1721 Page 2 Financial tmoact Funds are available for FY2001 in departmental accounts, line item 6308, "Printing." Prices are firm for two years with the option to extend for an additional third year. Price adjustments during the contract period must be by mutual agreement between a vendor and the City, based on documentation from vendors of efforts to contain costs and of market increases for labor and supplies. Recommendation Staff recommends acceptance of bids from JMAC Enterprises, Hart Information Services and Graphics2 Printing according to the attached tabulation sheet. For each item bid, departments will receive a purchasing guide that recommends a primary vendor (green) and a secondary vendor (yellow) for that item, based solely on price. Departments may utilize either the primary or secondary vendor for a purchase based on prior experience with a vendor, ability to meet delivery dates for that purchase, or other factors. Recommendation Approval of contracts for printing services as described in RFB-00-008. Attachments • Request for Bid RFB-00-008, bid tabulation by item ~ ti ti a~ o u~ oa ~ ~o~~no N N N 1~ 1~ ~D ~t ~ N 0 ~' et ~ ~A O O O to 0 0 r r r 0 0 0 r r r r r r 0 0 r r r p r r O O O C O C O 0 0 0 0 0 0 0 O O O O O O H W W N W V a N V Z r W a H O to O r r~ m~ m~~~ r M M ~ r r r^ r r r r r 0 0 0 r r r r r r r r r O r r 0 0 0 0 0 000000000 0 00000 mmm ti N N N O *'~ m 000N N NNONN N N N r r O~"~rr-rr00 ~ ~'rOrr 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O N N N 00 1~ O M O ~ r N •~ of m ~O ~C r r I~ r M M M r ~A O O m~ ~~~ O O tl') to '~ ~ O ~ N N N r r r r r r r r r O Q r r r r Q r . O . O . O . O . O . . . . . . . . . O O O O O O O O O . O . . . . . 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O 0 0 0 0 0 N N N~ N 0 M 0 0 0 0 0 r~Q' ti ~tC~ ~ ~M O O O O O O C7M C7c07 @7N O O O O C C N N O N O O O O O ~m ~ o ~~ 0 0 0 O O O ~ D ~ O ~ O d N N N O O O O O ~~ ~o ~o to 0 0 rn rn rn rn rn rn rn rn rn ~, M ~ C7 1~ 1~ f~ ~ ~ ~' x x x x ~ .~ x W N N N~ ~ x x t0 I~ Gp CD GO J J tC ~O ~ ~ ~ ~ O 0 0 ,,, ,, 0 O O O ~ ~ O 0 0 0 O O O C C V V Li. LL {1. > -~_ ~~ . ~_ .~~ -~~:; m .r~, f at ~_ ~ ~: N m a N .0 m c _Q~ U W W W a N W 1- H J Q W a N 0 r W a Y. ch ch 00 c 0o c m c~ '~ ch ch .o o c~ c 0 o c ~n ~n :~ o~~ . o 0o c ~~~ morn 0 o ao coo a~ rn m titio ooh 00fss N N O O ~ to ~ ~ r O O V! ~ ti O G O ~ 0 0 °1 O O ~ ~- N N V' r r r O O Y! O O O r r ~ N !V r r N N X X N N N ~ ~ ~ X r r M M ~ ~ ~ O O O mmV N r m a 8 N ~_ m ~C a m ~' CITY COUNCIL /~J Cis.' o/ l . ~W YYY T~<,; AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item#: 3e Resolution # R-00-1721 Previous Action: None DEPT. Police SUBJECT Approval of Professional Services Supplemental Agreement with Brinkley Sargent Architects for AudioNisual Design Services and Americans with Disabilities Consultation - by Consent Reading and Public Hearing Background On February 2, 1999, the City Council approved an agreement with Brinkley Sargent Architects (R-99-1456) to provide architectural services for the design of the Colleyville Justice Center. During the programming and design phase it was determined that an audio/visual design service should be consulted as part of the project. The audio/visual service consultant will ensure that the courtroom and the training/EOC will have the appropriate acoustics, sound systems and visual media equipment. Additionally, we determined that an Americans with Disabilities Act (ADA) consultant should also be included. The consultant will ensure that we are in compliance with all ADA standards and conduct the state-required inspection of the completed facility. CITY MANAGER EP THE CIAL REVIEW (IF NECESSARY) (continued) Agenda Briefing Resolution R-00-1721 Page 2 Financial Impact This supplemental agreement includes consultant costs for AudioNisual ($7,000) and ADA ($2,275} and Architectural Supplemental fees ($3,868) for a total of $13,143 to be funded from the current Colleyville Crime Control Prevention District (CCCPD) construction budget. Recommendation Approval of Professional Services Supplemental Agreement with Brinkley Sargent Architects for AudioNisual Design Services and Americans with Disabilities Consultant. Attachments Professional Services Supplemental Agreement (paper copy only) Professional Services Supplement AIA Document G604 -Electronic Format THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AlA DOCUMENT MAY BE MADE BY USING AlA DOCUMENT D401. In accordance with the AGREEMENT dated: January 27, 1999 BETWEEN: City of Collewille P.O. Box 185 Collewille. TX 76034 and: Brinkley Sargent Architects 5000 Ouorum, Suite 123 Dallas. TX 75240 for the Project: (Insert Project name and address as it appears in the Agreement.) Collevville Police and Courts Facility Collevville, TX [ ~ authorization is (requested) (gam) (strike one) OR [ ] notification is made [ x~ to proceed with Additional Services [ ] to proceed with revised scope of Basic Services [ ] to incur Reimbursable Expenses [ ] of the need to proceed with Contingent Additional services [ ] of the need for other services AS FOLLOWS: l AudioNisual I_lecinn Servircc /Fvhihif e~ 2 Amerlcanc with Dicahilitiac Ar+ lene~ r.,.,c,d+~„~ 1EXhiblt B~ 3. Archltect~lral R,Innlrsmon4~l t=coc nor er-irlc 17 Z of n~nFr.nw- 0 ~~~ ~.~ a~... 7 /o Of in .raacP in CnnctruM. inn R,,rinnf fmm schematic Phase (Exhibit Dl ~5 280 000 dated 9/15/ to Final Dye ian v loom nt Pha (Exhibit 1 R5 ~~5 ~R~ riatpr; 5/10/00. The following adjustments shall be made to compensation and time. Compensation: (Insert provisions in accordance with the Agreement, or as otherwise agreed ly the parties.) 1. AudioNisual Consultant $7,000.00 2. ADA Consultant $ 2,275.00 3_. A/E Sunnlementa ees _ 5.335.263 less 5.280 00~ =- 55,263 x 7% = 3868.00 Total Fees -$13,143.00 AIA DOCUMENT 6604 -PROFESSIONAL SERVICES SUPPLEMENT -AIA -COPYRIGHT 1993 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W., WASHINGTON D.C. 20006-5292. WARNING; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Fotmat G604 - 1993 User Document: 3G604.DOC - 6/212000. AIA License Number 100804, which expires on 10/6/2000 -Page #1 Time: (Insert provisions covering time of commencement and completion of authorized services as applicable.) N/A Prompt written notice is required if the services indicated are not needed. SU MITTED BY ~~ (Signature) Hazold E. Sazl?ent (Printed name and title) (Date) June 1, 1000 AUTHORIZATION IS GIVEN or NOTIFICATION IS ACKNOWLEDGED BY: (Signature) (Printed name and title) AIA DOCUMENT G604 -PROFESSIONAL SERVICES SUPPLEMENT -AIA -COPYRIGHT 1993 -THE AMERICAN INSTITUTE OF ARCHrI'ECTS, 17?' NEW YORK AVENUE N.W., WASHINGTON D.C. 20006-5292. WARNING; Unlicensed photocopying violates U.S. copyright laws and is subject to leg prosecution. This document was electronically produced with permission of the AIA-and can be reproduced without violazion until the date of expiration as noted below. Electronic Format G604 - 1993 User Document: 3G604.DOC - 6/2/2000. AIA License Number 100804, which expires on 10/6/2000 - Page #2 ~~Hi~~r ~4 _-_ ACOUSTIC DESIGN ASSOCIATES, INC. _ . __ _ C O N S U L T A K T S I K A C O U S T I C S May 17, 2000 Mr. Denny Boles Brinkley Sargent Architects 5000 Quorum Drive, Suite 123 Dallas, TX 75240 RE: Proposal for Acoustical Consuhing Services Sound Reinforcement and Audio-Visual Design Services Police and Courts Facility Colleyville, Texas Dear Denny: _, This proposal is an addition to our previous proposal of October 6, 1999. 1n this proposal, we outline services for design of sound reinforcement and audiovisual systems for the Courtroom and Training Room in the new Colleyville Police and Courts Facility. A. SCOPE OF BASIC SERVICES: 1. Courtroom Audio Svstem Design• Boner Associates of Austin, Texas, will provide Audio System design services as our sub-consuhant. We will provide design services for the Courtroom Audio system with hard-of-hearing capabilities to meet ADA requirements, including complete specifications and drawings. The system will be zoned so that the rear area can be cut offwhen the operable partition is drawn across the room, dividing it. Service will include the following: a. Discussions with Architect and Owner's representative to determine precise operational requirements for the sound system. b. Determination of a preliminary budget. c. Coordination with the Architect regarding loudspeaker locations, integration of the loudspeakers with the architectural design, control location and design, microphone and speaker jack locations, and other issues. d. Actual system design; preparation of detailed drawings (Autocad v14) and sp~ifications, suitable for bidding. e. Confirmation of sound system budget; identification of prioritized items, if ahemates are needed. f. Assistance m bidding; review of bids. Acoustic Design Associates, Inc. Voice: 214-350-4546 2520 Electronic Lane, Suite 812 FAX: 214-350-4586 Dallas, Texas 75220 a-mail: "acousdsn@flash.net" Brinkley Sargent Architects May 17, 2000 Page 2 g. Review of submittals related to our work. 2. Audio-Visual System Design: a. Discussions with Architect and Owner's representative to determine precise operational requirements for the systems. Typical issues would include image size, brightness, types of projection, locaiton and space requirements for projectors, controls, and integration into building architecture. b. Deternunation of a preliminary budget. c. Coordination with the Architect regarding equipme~ location, integration with the architectural design, comrol design, and other issues. d. Actual system design; preparation of detailed drawings (Autocad v14) and specifications, suitable for bidding. e. Confirmation of system budget; identification of prioritized items, if ahemates are needed. f Assistance in bidding; review of bids. g. Review of submittals related to our work. B. METHOD OF PERFORMANCE: 1. Meetings: We will meet with you in your Dallas offices on occasion to discuss the progress of the design and to present our recommendations. Boner Associates will have a representative present at one of our meetings to discuss the sound and AN system requirements. C. COST OF CONSULTING SERVICES: 1. Consulting Fees: We will provide the services described as Basic Services for a lump sum fee of $7,000. 2. Optional Additional Services: OPTIONAL ADDITIONAL SERVICES requested or made necessary by major changes to the design will be charged for on an howly basis at our then current fee rates. At this time, our hourly rate is $130.00 for consuharrt's time. 3. Reimbursable Ezpenses: All approved reimbursable expenses will be billed at cost in addition to our fees for consulting time. These expenditures will include parking, long distance telephone charges, and any special delivery costs or materials and services necessary to the execution of the work requested or approved by you, excluding travel expenses for the trip to Dallas by Boner Associates. Additional trips by Boner Associates to Dallas will be charged for at cost, on a time and expenses basis. Brinkley Sargent Architects May 17, 2000 Page 3 4. Invoices: Invoices will be submitted monthly for all fees and reimbursable expenses incurred during the previous month, payable upon receipt to Acoustic Design Associates, Inc., Dallas County, Dallas, Texas. We sincerely appreciate your inviting us to submit this proposal. A returned signed copy of this proposal will serve as our agreeineat and authorization to proceed. Please call me if you have any questions about our . proposal. Sincerely yours, ACOUSTIC DESIGN ASSOCIATES, INC. Bill Johnson President BJ:del Accepted by: Title: Representing: Date: 04/19/00 15:32 FAb 9723532798 ACCESSOLOGI,1(vC. ~i a:s ~ xr~ ~ ~rf 1* Work Order Form For Projects Under $10,000,000 Accessology, Inc. has been contacted by Brinkley Sargent Architects to perform e~ctended services for the below mentioned facility. Colleyv"tlte Justice Center River Walk Drive, Colleyville This service and fee break down is as follows: _ ~ _ _ Cost • Unlimited telephone consultation regarding project, with priority status (within 24 hours). .$~iT • Unlimited review of faxes/e-mail questions regarding project, with priority status (within ,~ 24 hours). ~S ~- ~- .. - • Unlimited telephone consultation regarding project, with priority status (within 24 .SPQ' hours).State required filing fees. ~S • Unlimited review of faxes/e-mail questions regarding project, with priority status (within -5ih7" 24 hours). ~S Attendance at three design development and planning meetings. -~45- • One preliminary plan review. $ 385 . ~. - • Unlimited telephone consultation regarding project, with priority status (within 24 hours). $20 • Unlimited review of faxes/e-mail questions regarding project, with priority status (within $20 24 hours). • One state required plan review (official). $575 • State required filing fees. , $t25 • Unlimited telephone consultation regarding project, with priority status (within 24 hours). $20 • Unlimited review of faxes/e-mail questions regarding project, with priority status (within $20 24 hours). • Three site visits for consultation during construction and/or verification of field conditions. $i 50 • One preliminary inspection to occur during "punch" list. $385 One state required inspection (official) to occur within one year of substantial completion. $575 ,~'Z Z~ 5 .,~~ Payment is expected within ~ da~ o weeks) of ordering the services, unless other arrangements are made O Signing this work order form and faxing it back to our office will allow us to begin a file on the project. Signed Date Company Title Acnessology, Inc., 302 E. Church St. it Lewisville, TX 75057-4006 972-434-0068 v/TDD ' 972-353-2798 FaY 04/19/00 WED 15:'29 ITX/RX NO 6440] Colleyville Justice Center ~~~' ~,* C Project Budget May 10, 2000 789/99 aisroo snroo 4~l aioo sn oioo Land Cost 650.000 650.000 650.000 650.000 6>U.000 Building Costs Te ti S i s nE erv ces Subsurface Soil 4,000 4,000 4,000 4.000 4.000 Conswction Materials Conswction 26,000 26.000 26.000 26.000 26.000 Building 5,023.824 5.845,000 5,414.706 5.200.154 S.U75.263 Notr A Off-Site Utilities and Roads 45.000 0 0 0 0 Landscape 60,000 216,400 100.000 100.000 IU0.000 Construction Contingence FF 8 E 281.042 290,324 165.000 160.000 160.000 Furniture 230.000 289,414 309.000 285.000 285.000 Telephone 45.000 123,3!5 123.315 45.000 45.000 Communications System and tiloving (T-I- 140.000 168.000 208.000 140.000 IJ0.000 Computers 0 0 0 0 Moving Costs 0 40.000 0 0 Detention Furniture/Kitchen 25.000 25.000 15.000 15.000 14.820 Mott B Lab Equipment 12.000 12.000 12.000 0 0 Nott C .AudioNideo Equipment Indirect Costs 0 0 0 '1.000 '4.000 Programming 20.000 20.000 20.000 2UA00 'O.000 :\.'E Design Fres 396.000 396.000 396.000 396.000 3yb.t)00 Supplemental A/E. Senices 0 0 27.979 13.600 3.'83 Notes B D Snr Selection 0 0 5.000 5.000 ~.U00 . Cost Estimating 6.500 6.500 6.500 6.500 6.~Oq Civil Engineering 23.500 23.500 23.500 '3.500 '3.500 AudioNideo Consultant Fre 0 7.000 7.000 7.000 7.000 Notr D ADA Consultant Fees 0 3.000 2.500 2.500 2.500 Nott D Landscape Design 14.000 14.000 14.000 11,000 14.000 Acoustical Engineer 3.500 3.500 3.500 3.500 3 SU0 Interior Design & Furniture Selection 27.000 '7.000 ?7,000 '7.000 . " t)0O [)etenuon Equipment Selecuon'Coordmatton 5,000 5 000 5 000 > U00 _ . : Keunhursahles (Budget Onlel 27.000 . '7.000 . 27.000 . 27.000 .OOU "UUU 8.221.93 7j92.000 7.198.714 7.064.3b6 l utal 13udeet 7,06x.366 7A64.366 7,06-{.366 7 p64 366 Budget States , . ( I.117,587) (527.63x) { 134.388) N.s.(si Nutt •1 Proposed cost rtductions (133.250) Jatrd ~ta~ Ill. 2000 (F:chihit A) Note E3 :\d~usttd due to May 10. 2000 cost rrducuons Note C Not mcludtd in this budget Nutr D New Prolessional Fee not currenth au[hon~ed ,~ ExM~g~r o Colleyville Police and Courts 9H5/99 Project Cost Estimate Preliminary Bond Cash Land Coat :650,000 5650,000 Bullding Costs Testing Services Subsurface Soils $4,000 Construdion Materials $26,000 $0 $30,000 Construdion Building (reference construction budget) Off Site Utilities and Roads Landscape Construction Contingency (5°~) FF&E $5,280,000 $5,023,824 $45,000 $60,000 $264,000 $281,041 $5,544,000 $5,409,866 Furniture Telephone Communications System and Moving R-1) Computers Moving Costs Detention Fumiture/KitchenlLaundry Lab Equipment Total Building Cost Indirect Costs Programming A/E Design Fees Cost Estimating Civil Engineering (Utilities,Site Swvey & Platting, -Budget Landscape Design Acoustical Engineer Interior Design & Furniture Selection Detention Equipment SeledioNCoordination Reimbursables (Budget Only) Total indirect Costs $100,000 $130,000 $10,000 $35,000 $0 $140,000 $0 $0 $25,000 $12.000 $o $14,000 $3os,ooo $5,544,000 $5,586,866 $20,000 $20,000 $396,000 $396,000 $6,500 $6,500 $23,500 $23,500 $14,000 $14,000 $3,500 $3,500 $27,000 $27,000 $s,ooo $s,ooo $27,000 $27,000 $522,500 5522,500 Total Cost S6,T16,500 =6,759,366 CITY COUNCIL ~u•~ e~ ~ W TC~pS AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 3f Resolution # R-00-1721 Previous Action: None DEPT. ENGINEERING SUBJECT Approval of a City/Developer Agreement with Woodvale Development, Inc., for Madison Place Addition - by Consent Reading and Public Hearing Back4round The plat of the Madison Place Addition will soon be filed with Tarrant County. Public improvements associated with this development will soon be underway. City Council approved Ordinance 0-00-1240 on September 5, 2000 adjusting the city limit line with the City of Hurst in the Madison Place Addition located in the 400 block of West Glade Road. Staff has reviewed the subject agreement with Woodvale Development, Inc. and finds it to be consistent with developmental policies and ordinances. All items in this agreement are standard with the exception of item #7, which states that the Developer agrees to construct the northern half of Glade Road in lieu of escrowing money for perimeter street fees. (continued) CITY MANAGER D PARTMENT HEAD FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Resolution R-00-1721 Page 2 Financial Impact No public funds are to be expended as the result of executing this City/Developer Agreement. Recommendation Approval of a City/Developer Agreement with Woodvale Development, Inc. Attachments #1 -City/Developer Agreement #2 -Site location map (Paper Copy Only) #3 -Ordinance 0-00-1240 CITY OF COLLEYVILLE CITY -DEVELOPER AGREEMENT MADISON PLACE ADDITION STATE OF TEXAS COUNTY OF TARRANT KNOW ALL MEN BY THESE PRESENTS: That Woodvale Development, hereinafter called "Developeri', and the City of Colleyville, Tarrant County, Texas, hereinafter called "City", enter into the following agreement. In consideration of the mutual covenants herein contained and for the purpose of developing lots in Madison Place an Addition to the City of Colleyville, as filed of record in Cabinet ,Slide Number of the Plat Records of Tarrant County, Texas, the parties hereto do agree: 1. The Developer will provide a complete service connection at each lot, including tap, service line, curb stop and tap for sewer. The charge for the right to connect to the system shall be in accordance with the City's current water and sewer tap fees. Fees will be charged and paid at the time building permits are issued. 2. The Developer will contract for street, drainage, water and sewer requirements with reputable contractors. All contract documents shall be prepared under the supervision and bear the seal of the Registered Professional Engineer who shall be licensed in the State of Texas. Before acceptance of the public improvements by the City, the contractor or contractors will famish a two year maintenance bond or place funds in escrow with the City for two years, such bond or escrow to be in the amount of ten percent (10%) of the construction cost of all public improvements. 3. The Developer agrees to pay all fees associated with development within the City of Colleyville including but not limited to the a 5% plan review and inspection fee, parkland dedication fee and all Project Inspector overtime charges. 4. Developer agrees to reasonably inform builders of the drainage requirements set by the City approved drainage and lot grading plans. Developer is to assist, at no additional cost, in resolving any and all disputes concerning the construction of any retaining walls facilities or other necessary structures regarding lot drainage and compliance with the approved lot grading plan. No deviations from the City approved plans will be accepted. 5. The Developer and City understand that each may only cancel or amend the terms of the agreement (upon mutual agreement of the parties) with specific written authority of the City. 6. If for any reason the ownership of the property should change prior to the acceptance by the City of the water, sewer, storm drainage and paving improvements in Madison Place, it is agreed that these conditions will pass from this Developer to the next owner and the City will require proper signatures of the new Owners agreeing to the terms of this Agreement. 7. The Developer will construct one-half (northern half) of Glade Road in lieu of escrowing perimeter street fees for Glade Road. 8. Upon completion of the work, good and sufficient title to all facilities constructed, warranted free of any liens or encumbrances, is hereby vested in the City of Colleyville. IN WITNESS WHEREOF, the parties to these presents have executed this contract in three (3) counterparts, each of which shall be deemed an original on this day of 2000. DEVELOPER Derek DeGuire Woodvale Development, Inc. CITY OF COLLEYVILLE Donna Arp, Mayor Jean Hams, City Secretary " ~ ~ °4"4~ 04 a F ! ~ a x _ y ~ P ~ ~ • ~ _ - 1' ~ IO I HEA'R(~RtaDOD lS7ATE5 yNy ~ ~ L i l R ~ O C r 1') ' L~~-~t ~~~ ~-I-O X ~1 ~ 9 cons crtasx na ~_ ''~ ssag -9~ -~ ~t, ~ ~ c tb ~ ~ ~ ~ ~ x .- .~ .RYA ~ ,, ; ~ ,.~ ; _ _ _ E ~ ~- ' . ~- ----- ~'°~ ~ --~AU4TIN COVRT a! ~': ° ° < R ~ C ;tE F ~ 2 i t" ~ p AO I . ,~ !' i • w,r ~ C~ ~ R E ~~ ~E a ~ i o ~ i ~ i ~ yM r-e~~~ 9 G 4 ~ws r_ ~ _ s ~~ 4 ~ aa I ZZ~~ e • as •' 1i ~'--, i ~li~ ~ i s ° 2 ~ E ~ s ~ s ~ N - ' ~ '~ ° f - ~~ ~ ----~ 30 7 Z p °~ ! Ef . 2 6 ~ v p~ ~i ~ ~ ~~ '~"J4_ ~ C -. ~ -~I y_~ 4=~ O ~ ~ ~~ ~ ~ E 7 ~ ~ s ~ ~ ~M R~ i i p ° ~ t mil= ' F~~ ~ ~ • ii i i ~ ``\ __ ~_ y E ; O...r E , ~ ~ ~ - ~ a ~ j i ~° ~ d a -- ....~ ~ ~ I i i ~~~~~~~~ ~ ~ ~ ~i~~ ~~~ E A ~~ ° >i i i ~ N i i j~ ~ aa A s ~``~i~~EE~~~~ ~ ~! ~ i s: i~ i i i i~~ i~~p Ci ,FE~ ~~~i' - O I 7E m : ; 1~ 6 t~[#~~~~~~ ¢"i i~ ~ A A A A A ~ A ° ° E ~ Ftpg ~~ ~~9 ~~~x ~ O ° $ !i ~ F Si55~Sg~5~1_f i i°°i~C ~ > r ; ~ ~ _ ~i ~ #~~~~~r;~=~ _ ~ 4 ; 4 ~ ! ~ 4 4 ~ 4 4 ~ e i~iE • '~= Ei~~ ! E ~ o a : i ~~ ~ is ~] ~!!_!!!!!!-e=1 E .. °! °O ~ i °i ~~~~cas, till i Ili~~i° ~~ ~~t° ~ ~~ s '^ ~ I x~ x ~~:~~°~i~~ _- ~~ e e e e~ e. ef e e( E ~~3~ j ~1' t o o a ° ~ e . ° sAi ° r It •E• " ~9 ~~ ~ ° = i ~ i ~ ~ ~ i i i ~ i°~ s ~ i ..i 1 tj! ! i i a ~ '~ i~1 s ~ Fg=~ i ~ ! i E ~ o !~ g z ORDINANCE 0-00-1240 AN ORDINANCE APPROVING A CITY LIMIT LINE ADJUSTMENT BETWEEN THE CITY OF COLLEYVILLE AND THE CITY OF HURST WITHIN THE W. A. DOTY SURVEY, ABSTRACT NO. 420, IN ACCORDANCE WITH CHAPTER 43.031 OF THE LOCAL GOVERNMENT CODE; PROVIDING FOR AN EFFECTIVE DATE; AND AUTHORIZING PUBLICATION WHEREAS, the City of Colleyville and the City of Hurst have mutually agreed to an adjustment to establish a corporate boundary in the W. A. Doty Survey, Abstract 420; and WHEREAS, Chapter 43.031 of the Local Government Code authorizes municipalities to mutually agree on changes in the municipal boundaries that are less than 1,000 feet in width. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the adjustment to the city limit line between the City of Colleyville and the City of Hurst shall be as described in the attached Exhibit "A". Sec. 2. THAT the Mayor is hereby authorized to execute the Boundary Adjustment Agreement attached as Exhibit "B". Sec. 3. THAT this Ordinance shall become effective on September 25, 2000. Sec. 4. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption clause hereof as an alternate method of publication provided by law. AND IT IS SO ORDERED. he first reading and public hearing being conducted on the l5~ day of 2000. Ordinance 0-00-1240 Page 2 of 2 The second reading and public hearing being conducted on the ~~ day of 2000. . ~.... . Qlti/1~' J n Hams, CMC City Secretary CITY OF COLLEYVILLE: ~...~"~' Donna Arp Mayor APPROVED AS TO FORM AND LEGALITY: Ros"s T. Foster City Attorney REVISION TO CITY LIMIT LINE BETWEEN CITY OF COLLEYVILLE ANO CITY OF HURST BEING a revision of the location of a portion of the common City Limit line between the City of Cdleyvilb and the City of Hurst, Texas. said line revision being located in the W. A. Doty Survey, Abstract No. 420, Tarrant County, Texas. and being further located in a portion of a tract of land conveyed m Helen J. Allgood, Trustee of the Allgood Family Trust by deed recorded in Volume 12891, Page 5. Deed Records. Tarrant County, Texas. a portion of a tract of land conveyed to W. E. Allgood by deed recorded in Volume 2072, Page 66, Deed Records. Tarrant County, Texas, and a portion of a tract of land oorneyed tD Witham E. Allgood by deed recorded in Volume 3484, Page 482, Deed Records, Tarrant County, Texas. Cunrsnt City Limit Llne Description: COMMENCING at the southwest comer of the City Limit line of the cities of Cdleyvflb and Hurst, said comer being in the original south right-0f-way line of Glade Road; THENCE N 00°06'4T E along the said Colleyville-Hurst City Limit line for a distance of 54.97 feet b a ~4' iron nod at the southeast comer of Heatherwood Estates, as recorded in Volume 388-19T, Page 37, Plat Records, Tarrant Courrty. Texas. said iron rod being in the west tine of said W. E. Allgood tract; . THENCE continuing N 00°06'47" E along the said Colleyville-Hurst City Limit line, the west line of said W. E. Allgood tract. and the east line of Heatherwood Estates a distance of 244.89 feet, for a total distance of 299.86 feet to the POINT OF BEGINNING of the current east west City Limit line between CoBeyvflle and Hurst; THENCE S 89°20'26" E along the said CdleyvNle-Hurst City Limit line for a distance of 1114.74 feet th the end of said City Limit line and the east line of said Helen J. Allgood, Trustee tract. Revised City Limit Une Description: COMMENCING at the southwest comer of the City Limit line of the cities of ColleyvNle and Hurst, said comer being in the original south right-ofway line of Glade•Road; EXhibit "A" THENCE N 00°06'47° E along the said Cdleyvills-Hurst City Umit line for a distends of 54.97 feet to a 'r4" iron rod at the southeast comer of Heatherwood Estates, as recorded in Vdume 38&197, Pape 37, Plat Records. Tarrant County, Texas, said iron rod being in the west line of said W. E. Allgood track . THENCE continuing N 00.08'47° E along the said Colleyvifle-Hurst City t_imit fine, the west line of said W. E. ANpood tract, and the east line of Heatherwood Estates a distance of 15.17 feat, for a total distance of 70.14 feet bo the POINT OF BEGINNING of the revised City Limit line between Cdleyville and Hurst; THENCE N 89°35'50° E for a distance of 87.26 feet do a point for comer; THENCE N 26.24'16° E for a distends of 116.51 feet b a point for comer: THENCE N 18°51'59° E tar a distance of 87.94 feet to a point fior comer; THENCE N 01 °0435° W for s distance of 90.08 feet to a point for comer, THENCE N 88°55'25' E for s distance of 241.98 feet do a print for comer, THENCE S 88.17'20° E for s dislanoe of 60.86 test to a point for comer. THENCE N 88°5575° E for a distance of 479.05 feet tD a point for comer, THENCE S 01 °0435° E for a diatanoe of 84.98 feet to a point for comer; THENCE ~ S 27°59'13" E for a distance of 86.30 feet tD a point for comer; THENCE S 38°00'43° E fior a distance of 151.10 fast b a point for comer, THENCE N 89.35'50" E for a distance of 38.16 feet to a point for comer; THENCE N 01 °38'55° W for a distance of 230.03 feet to the end of said revised City Limit line and the east line of said Helen J. Allgood, Trustee trail. The net area added 1b the City of Hurst and deducted fiom the City of CoileyvNle is 20,557.52 square fast or 0.4719 acres, more or less. W~a ~ a4 ~ ~s7~, 'ltia'as. ~ :.lewd fb aLfm ed ~jnei~diakim to tba tracbe atl~d (dea'Z.aad") deaesi'bsd is lit 'A' ~'~, tb•Lanais +.itbin tb..s4sarrita~ial of th. 6~S of 1-~~lREAS, thb Landis Lea thaa oer thaaaaad (1,000) bat m width at all ~~ the G'dty o[Seast rmdttr C~q+o[Ca11e~L, bafne aedaoaat to gels othae, wish do mate m~ aprsah4 eh~ges is t>>sdr bvomdatiss as pesm~t~ad by Saedan X3.081 a~tbs Local Ovnsm:esat code; NOA, ~ODtt$, tbo 4Yl~a~Sarst and ~ ~'l~ 6eeedaatbsr rafissod to as tim Pa:tiaa, apw a: ifells~ws: 1. The Pastlaa agree that the proper doserlbod is 'A' wiD baeame part a~tisa G'iq Limit a[t6a (~ adHmht is the maame: pearidsd b7 8actioQ 48.031 c~ th+s Loasi ttoAesmaeft Oeda aad ~s dsliasa>aea botmdar~ ltas will be tine asw bo~mda:T Iiaa bolwasn the two (3I Citlaa. 3. 1i~a ~ of Callelr~-311e has raLasod and des rs]aaaa fts claim to tl~a ter:itoar~ and to id to t6s spproodmatal,Z0,637.l~ agerars Beet ar 0.4Z3! aara dsaers'bad m $~ •A•, 8. Rhe Paellas agree that tLeae acliame are ~ a~naabL aad that a~justmaate is tl,. bdaadas;M aE~. tiwo mtia,s wiII b. made nad.r thi+e fathemaamartntaodad,as e!'t~aearlieatdntsy b7apPlteablslaw. 4. '1LaF'astisssrpeaw~allha~appr+e~$c[thisllg:,ope,mt~t~irsMpacti~e ao•~hodiasbaabaan oomp~lebdaad tstat tie imde=aignedai~oees are authorised Exhibit "B" tc ~oKV~ this A~eat ast b~aV oitt~er ~nsp~cl~n memieipaHel-- Tks a~reeauat io do b. m the dszt a~ a~ of t~ Lst o~~. pardr lws+rbo si6aio~ zho AY' ~•~ . ~7 ~~7. ~js, ~B C1TY OF 00 , T~lS ATZ'LrS'r ~' See~s+dta:7. App~o~sd as t Fm~m: City' AtbaacaeF, JoLa F. Herle, Jr. Ord v do Fm~m: CI~- A~oeae?, CITY COUNCIL ~~iy ni !!77 frW ~~~,; AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 3g Resolution # R-00-1721 Previous Action: none DEPT. CITY MANAGER'S OFFICE SUBJECT Approval of a contract for construction improvements at Kimzey Park with Miller-Sierra Contractors, Inc., in the amount of $741,049 - by Consent Reading and Public Hearing Background In late August staff advertised for construction of Kimzey Park. A total of eight (8) bids were received in early September ranging from the lowest bid of $671,793 to the highest bid of $1,108,100. The bid included seven (7) alternates that could be deducted from the base bid, if needed. (See attached). ~L~ CITY MANAG R EPART NT HEA F AL REVIEW (IF NECESSARY) (continued) Agenda Briefing Resolution R-00-1721 Page 2 After review staff proposed that the following altemates be deleted for a total of $33,157: Alternate 2: $11,946 Delete parking lot Alternate 4: $ 4,459 Delete two (2) seat walls Alternate 6: $11,396 Delete '/Z of large shade trees Alternate 7 $ 5,355 Delete '/z of small ornamental trees With the deduction of above alternates, the proposed bid price of the lowest bidder, Miller-Sierra Contractors, Inc. is $638,636. In addition to the bid price of $638,636, this project also includes contract administration ($53,500), afive-percent contingency ($31,932) and miscellaneous fee ($229) for a total project cost of $724,297, which resulted in a shortfall of $174,297. Upon completion of review of funding options for Kimzey Park including the use of fund balances of the Voluntary Park Fund, the Park Land Dedication Fund and the Colleyville Economic Development Corporation Capital Improvement Program (EDCIP), staff recommended to the Parks and Recreation Advisory Board that the EDCIP monies allocated to the Entrance Ways ($177,618) be considered for reallocation to the Kimzey Park project. The City also received a $300,000 Texas Parks and Wildlife Department (TPWD) grant for this project. After discussion, the Parks and Recreation Advisory Board unanimously voted to recommend that Alternate 6 -'/z of large shade trees ($11,397) and Alternate 7 - %z of small ornamental trees ($5,355) for a total of $16,752 be added for a total project cost of $741,049, with the reallocation of $177,618 of CEDC funds and the use of $13,341 Voluntary Park funds. On September 26, the CEDC Board of Directors unanimously voted to accept the Parks Board recommendation for the reallocation of $177,618 of CEDC funds to the Kimzey Park project. (See attached). Agenda Briefing Resolution R-00-1721 Page 3 Financial Impact Funds available in the FY01 CEDC Capital Improvement Program budget and in the Voluntary Park funds. Recommendation Recommend the approval of a contract for construction improvements at Kimzey Park with Miller-Sierra Contractors, Inc., in the amount of $741,049. Attachments Bid Tabulation (paper only) FY01 CEDC Capital Improvement Program budget (paper only) . O Q J Q ~_ z a t O W W E Q W ~ Qo, Q ~ O ~ a ~js W C W ~ S Y ~~uu G r I~i o m °o IQi °o °o o° n m 2 , , , , , ~ f0 ~ O N ri n O ~ ~ ° o tO m ~ m_ i ~ a e l o t m i0 n n n A A CU m J Q N N M N N N N M ~ p S p . IQi S p O p S tD p p O S ~ ~ m ~ ~ ~ r ~ ~ ~p 11'1 to ~ ~ ~ O t0 1A M N H N N N N N 8 C 1Qi p O p O p W0 H a p p O S y ~ ~ nt~ i° $ $ z 13 ° ~ F a tl n n V e i n v W a0 F Q CO tc n n < th to 1n N N N N N N N N ~ 8 8 8 8 S ~ 8 8 ~' ~ a ~ ~ ~ ~ ~ ~ r ~ N ~ _ N M M N H M N N y ~ i• p O p O p O p O p p O O p p O O e ~ ~ T COO C N O a o 8 g p Q O ~ ~ +~ a n N ID N N p o Pl Oppf N t0 8 N It( ~ ~ N N ~If H N N N M p 8 8 p S p 8O g p p 8O S `~ 8 m < 8 9 O ~ iD 1~ fD O ~ (~ Q ~ r < 1N M I<7 N N N N N N N N g g g g g g g g a ~ ~ ~ 8 8 8 e ~ p Q ~ p ~ N N ~ N ~ N h • ~ t„1 g g g g g n g g ~ W N M N N H N H S p O p S p S p t p O It) G O S E r V 8 V _ a ~ p .- n Ol OD N n to 0 N W K K 11 f M! W ~ '~ p O p IA p O p O p O ~ p p O S - ~ `~ ~ pp p Q ~+ 8 W 8 ~ ~ l~ W O ~ O o ~ p Q co to Ic oo ~ Iri m c m Y! N N N N N y H 8 p IL7 p IA p 8 p If1 ~ p fWO 8 b 9 M ^l Of ^ a~a ' 8 N CO Ir n n O f 0 O °~ n ~ If f W O M ~' v A °' ° ~ to n n W ~ W _ N N N N H N r H N Y °' E ~ ~ to y ~ .a Q R A C 9 C1 Y 7i ~ O N C O ~ ~ V C ~ v V v ~ ~ C s Q ~ d W ~ ~ a g . ~ O voea S ~ c ~ •;, 2 ~ ~~ ~ ° e U ~ 2 ° ~~ ~ ~ m t a o c U - 5° `~ C U A 2 U c a d - m ci ~5 .°- ~ p z ~ U ~~ a ~ d~ ci aC7 ~ ~ ~ N M a ~ to n an ' W °0 1° °o ~° a m °o °o p Q A m , N r m O A ~ N O Z t0 ~ t0 ~f N ~ (A Pl ~ tD oeoiieov n a m J CAD A A A m A m W Q N N M M M M N N n p O pp N p O p O S R pp O p S J ~ v° ~ ° ~ ° ~' O 8 F ~ N f0 Q 1D 47 ~ ~ Q '~O IN V Of ~ < ~ _ H N N N N N N N ~ S In O OOV B S J ~ O M O O ~ 0 ~ Q ~ F V ~-_ N pp CD 7 C D pp n tD 00 N Q 1(7 p V to rn n to m ~ N M N N M N N N ~ 8 S 8 88g $ 8 ~ ~ ~ ; n ln M c 8 ooto ~ ~ ~ ~ ~ _ "' ~ l7 N < ~ Q 1f7 n tD nu'J tO Oi O r ~ N N N H M N N H o p O p O p O p p p O O O p O p S • ~ 7 ~ ' W < 8 p p N811~ t~ pQ a S ~ ~ p " a !7 ~ M ~ ID r N f0 R r~ CO7 O r O N ~ ~ N H M N N N N N 8 p 8 p 80 p p p 0 00 p 0 p S 8 O W {D 8 C~D f~ ~ 8 f0 8 O ~ Q ~ ~ N M t7 1l7 N N N N N N ~ ,a 8 g g g$g g g ~ ~ a ~ g~g ~ ~ a < ~ ~p N N t~ ~ H ~ N N h Y ~ ~, 8 8 8 88 8 8 ^ H M h M H N N N g g g g g u~, g g a J V .Nr pQ , pQ pp 8 pp ~ p a W ~ trl r~ O oi iD O O~ aolnn f'7 to O 0 H N N N W W N ~ g p S p u4i p O p p OOn p O p S - s ~ ~ r' .; th ~ N ~ ~ W 8F~ O o ~ ~j p a co ui cc aoc+lvi m o f,~ N N 1 9 N NN p H 8 p Ill pp IA p p 8 tl7 ~ fW0 p 8 M 9 fr1 ~ 01 ^ I N CD 1 ~- ~ n fA0 O O m m n ~ A W . pOp lh 0) ~ O to n C O n t0 m~~ ao N N N H N N N W ai Y ~+ V M N m ' d N `o `o °° a w O C ~ U O ~ S 11f ` C ~ ~ C [ C ~ G O B C ~ N 9 v U Fi ~ a p •G O vi d e ea ~ ~ O Y1 t) ~ U r i C o ~ U d 2 ~ o . ~ ~ 'a c ° ~ a c U ` m~ a - n m °-' N E 0 U 1`o 5 U v ~ U E U r o o ~ U U r~ ` ~ ~ m Cl . ~~ r S z ~a d a(9 lY U ~~ ~ N t7 V W 10 n CD COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2000 • FY 2005 FISCAL YEAR EGINNING FUND BALANCE ftEVENIJES~ PROJECTED 1/2 CENT SALES TAX REVENUE INTEREST INCOME USE OF FUND BALANCE ~ REMAINING FY 97 BOND PROCEEDS TOTAL REVENUES EXfl£Nf33TURE5. OPERATING: ADMINISTRATIVE 1997 DEBT SERVICE & 1.4 TIMES COVERAGE 2000 DEBT SERVICE & 1.4 TIMES COVERAGE CAPITAL: BRANSfORD P PROJECTED 2000 2001 2002 EXHIBIT A 2003 2004 2005 5778,006 51,091,438 5835,481 $649,614 5574,625 5443.860 5853,091 5895,746 5940.533 5987,559 51,036.937 $1.088.784 592,500 565.486 550.129 538,977 534.478 $26.632 5372.267 5199,715 5226,986 5254,846 SO $p 572.085 5122,915 5300,000 SO SO SO 51.389,943 51,283,861 51,517,648 S1.281,382 51.071.415 51,115.416 $7,400 $7,400 S7,400 57,400 S7,400 57.400 5685,661 5678,206 5677,018 5668,093 5666.044 5665.606 562,871 $164,455 $163.667 5176.267 5174,517 5179,549 ARK RESTORATION SO $75,000 5180,000 SO 50 SO ENTRANCE MARKERS 530,785 SO SO $0 550,000 SO COMMUNITY CENTER STARTUP 519,308 SO SO SO SO SO KIMZEY PARK DEVELOPMENT SO 5427,618 SO SO SO SO LIBRARY STARTUP' SO SO 5500.000 SO SO SO MC PHERSON LAND PARK PLAN' 522,085 SO SO SO 5325.000 Sp PARK PARK LAND PURCHASE SO SO $0 SO 5325,000 5500,000 PLEASANT RUN PARK SO 5122,915 587,000 SO SD SO iCHOOL/SOCCER FIELD PARK LAND' 590,000 5105,270 5101,640 598.010 594,380 so SPARGER • NATURE CENTER TRAIL SO SO SO 5393,000 Sp SO -OTAL EXPENDITURES 5918.110 $1,580.864 51,716,725 51,342,770 51,442,341 51, 352,555 XCESS REVENUES OVER EXPENDITURES 5471,833 (5297,002) (5199,077 (561,387) (5370,926) (5237,139) ADD BACK .4 TIMES BOND COVERAGE RATIO 5213,866 5240,760 5240,196 5241,246 $240,160 $241,473 r' "VG FUND BALANCE 51,091,438 5835,481 5649,614 5574,626 5443,860 5448,194 iSUMPTIONS: 5% SALES TAX REVENUE INCREASE IN FY 2001 ~ FY 2005 • THE REMAINING 1997 BOND PROCEEDS (5495,000) ARE ALLOCATED TO .IBRARY START"UP ($300,000 ~ FY 2002), MC PHERSON PARK (522,085 • SCHOOVSOCCER FIELD PARK LAND ($50,000 ~ FY 2000), fY 2000), AND PLEASANT RUN PARK (5122,915 • FY 2001) CITY COUNCIL din ~~ 1' ^ 7~.a; AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 3h Resolution # R-00-1721 Previous Action: None DEPT. ENGINEERING SUBJECT Approval of a construction contract with Sutton & Associates, Inc. for the Bill Simmons Road Overlay Project in the amount of $47,156 - by Consent Reading and Public Hearing Background On May 16, 2000 City Council approved a contract with H 8~ W Utility Contractors for the construction of Project "C" Sanitary Sewer Improvements for the amount of $354,782.00. Due to utility conflicts the sanitary sewer line was relocated to the edge of the roadway. The existing pavement has failed because of improper thickness and sub- grade preparation; therefore, requiring a complete stabilization and overlay of Bill Simmons Road. The existing Bill Simmons Road is approximately 14 - 15 feet in width. The overlay will be at a width of 18 feet to safely accommodate two vehicles passing. Bids for this project were received on September 21, 2000 with five bidders submitting proposals. Sutton & Associates, fnc. submitted the lowest bid in the amount of $40,656. (continued) CITY MANAGER DEPARTMENT HEAD AN IAL REVIEW (IF NECESSARY) Agenda Briefing Resolution R-00-1721 Page 2 Financial Impact The construction base bid is proposed to cost $40,656 with an additional amount of $6,500 for contingencies and testing. These fees may be paid from 1998 Water and Sewer Revenue Bonds and Water and Sewer Impact Fees. Recommendation Approval of the construction contract with Sutton & Associates, Inc. in the amount Of $40,656 with a project contingency of an additional amount of $6,500, for a total amount of $47,156. Attachments Bid Tab for the project (paper copy only) Construction Contract with Sutton 8 Associates, Inc. (paper copy only) 'Cs O G O m C O O L a E v~ c `> • `c w ca r m 'p m O` m q ~ ~ ~ ~ lww l Y ~ 1 'o m 0 1 ~ ~ m ~O! i i V' `1 V - " l ~ ` M V ~ ~ e \ ~ ~ r- N ch ~ ~ci tp Contract Documents and Specifications for the Construction of Bill Simmons Road September 2000 Texas C~tY of C Donna Arp Bob Stripling Dianne McWethy Bob Whitehead, P.E. Mayor City Manager Assistant City Manager Director of Public Services NOTICE TO BIDDERS SEALED PROPOSALS addressed to tho City of Colleyville will be received at the Colleyville City Engineer's Office, 5400 Bransford Road, P.O. Box 185, Colleyville, TX ?6034, until 10:00 A.M. (local time), Thursday, September 21, 2000, for Paving Improveme+nis -Bill Simmons Road. At the above time and place the proposals will be publicly opened and read aloud and retained by the City for tabulation, checking and evaluation. Proposals will be publicly opened at 10:00 A.M. (local time) an September 21, 2000, at the East Wing Conforence Room in the Colleyville Engineering Office, 5400 Bransford Road, ColleyvilIe, Texas 76034. Camzad Documents, including Drawings and Comrad Documents may be examined without charge at tin City of Colleyville Engineering Departmaot. Copies of such instruments may be obtained from the City of Colleyville Engineering Depattm~t for no charge. Plans will be ready on September 7, 2000. Proposal Guaranty consisting of either a cashier's Bieck or a &d Bond made payable to the City of Colleyville in as amam~t equal to at least five (S%) percent of the fatal amount of the proposal, must accompany each bid as a guaranty that if the proposal is accepted, the bidder will eocecuto the Contract and furnish the required Bonds within the time provided in the "lnstructian to Bidders". No bids may be withdrawn within sixty-five (65} days after date on which the bids are opened. In case of ambiguity or lack of clearness in stating proposal prices, the Owner reserves the right to adopt the most advantageous construction thereoly or to reject any or all bids. CITY OF COLLEYVILLE By: Bob Whitehead, P.E. Director of Public Services ADVERTISEMENT DATT:S: September 6, 2000 September 13, 2000 2 Part II -Instructions to Bidders 1. Receipt and Opening of Bids The City of Colleyville, Texas, herein called "Owner", invites bids on the forms enclosed herewith. All blanks must be appropriately filled in. Bids will be received by the Owner at the Colleyville Engineering Department, Colleyville, Texas until 10:00 A.M. o'clock, September 21, 2000. 2. Preparation of Bids Each bid must be submitted on the prescribed form. All blanks must be filled th, in ink or typed, in both words and figures as they apply. Please submit the bid form as an entve package for opening as the bid. Each bid must be submitted in a sealed envelope bearing the name of the bidder, bidders address, and the name of the project for which the bid is submitted. 3. QuallCcation of Bidder The owner may make such investigations and inquiries, as he deems necessary to determine the qualificaxion of any bidder to perform the work outlined. The bidder shall furnish to the owner all information and data for this purpose as the Owner might request. The Owner reserves the right to reject any bid if his investigation of the bidder's qualifications fails to satisfy the Owner that the bidder is fully qualified to carry out the obligations of the contract. No conditional bid will be accepted. The contisctor shall include a list of references. ff the contractor intends to use any subcotrtractors, the Contractor shall include a list of the subcontractor's references. 4. Bidding and Award of Contract The Owner reserves the right to reject any or all bids, and / or to waive informalities. Award of the contract will be made to the to the responsible bidder submitting the lowest acceptable total bid. 5. Bid Security Each bid shall be accompanied by a cashier's check or certified check made payable to the City of Colleyville, Texas, or a bid bond, duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the amount of not less than five (5%) percent of the greatest amourn of the bid. The bid security is to be enclosed with the bid package." AlI bid securities will be returned to the respective bidders within sixty (60) days after the bid opening, except those which the Owner elects to hold until the successful bidder has executed the contract. No bid will be considered unless it is accompanied by the above mentioned bid security. 6. Failure to Enter into Contract The successful bidder, upon failure or refusal to execute and deliver the contract and bonds required within ten (10) days after receipt of the notice of acceptance of his bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with the bid. 7. Bonds For the proposed improvemems, a Performance Bond for one hundred percent (100°/a) of the contract price for said improvemerrts will be required; also, a two-year maintenance bond for ten percent (10'/0) of the conrtract price for said improvemems will be required. Bonds shall be payable to the City of CoUeyville, Texas. 8. Contract Time The time for Substantial Completion and final completion are to be set forth in the proposal and will be included in the agreemerrt. 9. Conditions of Work Each bidder should inform his/her self fully of the conditions relating to the con4ttuction of the project. He should carefully examine ffie plans and specifications, visit the job site, and familiarize his/her self with all conditions relating to the construction cost. Failure to do so will not relieve the successful low bidder of his obligation to furnish all materials and tabor necessary to carry out the provisions of the contract. Any discrepancies found on site or in the contract should be brought to the attention of the Capital Improvements Engineer with the City of Colleyville. 10. Liquidated Damages _ Liquidated damages or failure to complete the project within the time frame proposed shall be assessed by the Owner on the successful bidder at the rate of $250.00 per work day for each day that the completion is delayed. 4 Part III -Proposal TO: City of Coileyville C/O Bob Whitehead, P.E., Director of Public Services 5400 Bransford Road P.O. Box 185 Colleyvilie, Texas 76034 Proposal for: The furnishing of all materials, equipment, and labor for street improvements and all necessary appurtenances and incidental work to provide a compete and serviceable project identified as: Reconstruction of Bill Simmons Rosd Pursuant to the foregoing "Notice to Bidders," the undersigned bidder, has thoroughly examined the Contract Documents, the Plans, the NCTCOG Standard Specifications for public Works Construction, and the site of the project, and understanding the amount of work to be done and the prevailing conditions, hereby proposes to dD all of the work, furnish all labor, equipment, and material called for in the Contract and Specifications in the manner prescribed therein and according to the requiremems of the Engineer and Owner therein set forth. Further, the undersigned bidder binds himself upon acceptance of this proposal to execute a contract and furnish an approved Payme~ Bond, Performance Bond, Maintenance Bond, and such other bonds, if any, as may be required by the Contract Dbcumerrts for the performing and completing of said work. The undersigned bidder proposes to do the work, complete in place, within the time stated and for the following sums: 2 Approx. Description of Items with Bid Prices Unit Price Total Amount Quantity Written in Words Bid I 5320 SY Recycle Existing Asphalt and Base I and Prep for Stabilization for Three Dollars $3.00 $15,960.00 No Cents 5040 SY Hot Mix Asphalt - Type D Surface 2" Compacted Overlay Four Dollars $4.90 $24,696.00 Ninety Cents TOTAL: $40,656.00 The Bidder agrees to begin construction within 10 calendar days after award of the comract and receipt of Notice to Proceed, and to "Substantially complete" the contract within 30 Calendar days after beginning construction as set forth in the written Work Order (i.e. Notice to Proceed) to be furnished by the Engineer. "Final Completion" must be accomplished by the successful bidder within 10 calendar days of the date of "substantial completion." N_ o extra days because of inclement weather conditions will be allowed for "substantially compl~g" or `~inall~pleting" the construction. The undersigned bidder certifies that he has obtained at least one set of the Standard Specification for Public Works Constr~uc~ion. 1987 Edition with tbe latest amendments (as published by the North Central Texas Council of Governments), and that he has read and thoroughly understands all the requirements and conditions of that Document and these Special Contract Documents and appurtenant plans. Respectfully Submitted, By: SEAL Title - End of Proposal - 6 Part IV -Special Conditions 1. General The provisions in this section shall govern in the event of any conflict between them and the "General Conditions," and "Specifications." 2. Job Location The location is Bill Simmons Road south of Glade Road. It is a single feeder street and must be kept open to local traffic during construction. 3. Water for Construction The conractor may obtain water from the City of Colleyville for construction as specified in the plans and specifications. The contractor shall make arrangements with the City Water Billing Department for securing a city water meter. 4. Property Lines send Monuments The Contractor shall diligently protect all property line markers against damage due to his construction, and reset such damaged markers at his own expense. 5. Pre-construction Meeting A pre-construction meeting will be held prior to commencing constn,iction. The contractor should be prepared to discuss traffic control devices proposed and locations of any material stock piles that will be stored on the site. 6. Traffic and Warning Devices The contractor shall provide all barricades, traffic cones, flagmen, and signs required to protect the general public. 7. Inspection and Testing The contractor shall inform the Engineering Project Inspector when the construction is planned to begin and any necessary lane closures required 72 hours in advance. The testing lab will be hired by the City of Colleyville and will be scheduled by the Project Inspector. 8. Protection of Trees, Shrubs, Plants, Fences, and Other Property The contractor shall make every effort to protect trees, shrubs, plants, fences or any other property encountered during the construction, and shall notify the property owner 72 7 hours prior to the removal of such things. Shall the contractor remove or damage such items, he shall replace it to as good or better condition. 9. Permits and Easements The Owner at no cost to the Contractor will acquire all permits and easements. 10. Cfean Up of Site The Contractor shall, upon completion of the project or as the project progresses, restore the site to its original or better condition, including the smoothing out of all excavation. 8 Part V -Special Provisions 1. Recycle Existing Asphalt Base and Prep for Stabilization: NCTCOG Spec 4.7 a.) The existing pavement shall be cleared of all foreign debris in a manner satisfactory to the Director of Public Services. b.) The shoulders of the existing pavement shall be cleared of grass, weeds and graded for drainage and or widening. c.) The existing surface shall be broken into particles not larger than 1-1 /2 inches in size and thoroughly mixed to a depth of 6 inches. d.) The pulverized material shall be treated with Portland cement according to the provisions NCTCOG item 4.7. The material shall be compacted to a density of not less than 95% Modified Proctor. Portland cemert shall be applied at a rate of 32 lbs. Per SY or as determined by the Director of Public Services. e.) The complete section shall be moist cured for a minimum of three (3) days before paving. The Contractor shall make any necessary repairs to the section prior to overlay. Any base left for a period of more than three days will be fog sealed. 2. Hot Mix Asphalt: a.) The contractor shall conform to the provisions in NCTCOG Specification Division2 Item 2.4.13 and Division 5 for fine grade surface course to provide a 2-inch overlay. b.) The Contractor shall conform to the provisions I NCTCOG Specification Division 2 Item 2.4.14 Type B and Division 5 for leveling courses and where specified. 9 Part VI -Standard Form of Agreement STATE OF TEXAS COUNTY OF TA.-RRANT THIS AGREEMENT, made and entered into this day of A.D. , by and between the of County of Tarrant and State of Texas, acting through The Director of Public Services thereunto duly authorized so to do, Party of the First Part, hereinafter termed Owner, AND Of the City of ,County of and STATE OF , Party of the Second Part, hereinafter termed CONTRACTOR. 10 V~~ITNESSETH: That for and in consideration of payments and agreements hereinafter mentioned, to be made and performed by the Party of the First Part (Owner), and under the conditions expressed in the bond bearing even daze herewith, the said Party of the Second Part (Contractor}, hereby agrees with the siad Party of the First Part (Owner) to commence and complete the construction of certain improvements described as follows: "Reconstruction of Bill Simmons Road" and all extra work in connection therewith, under the terms as stated in the General Conditions of the Agreement and at his (or their) own proper cost and expense to fiunish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the proposal attached hereto, and in accordance with the General and Special Conditions of the Agreement, Plans and other drawings or written explanatory matter thereof, and in the Specifications and addenda therefor, as prepared by the City of Colleyville Engineering Department, herein entitled the Director of Public Services, each of which has been identified by the Contractor and by the Director of Public Services, together with the Contractor's written proposal, the General Conditions of the Agreement, and the Performance Bond hereto attached: all of which aze made a part hereof and collectively evidence and constitute the entire contract. The Contractor hereby agrees to commence work withi ten (10) days after the date of the written notice to do so shall have been given to them., and to substantially complete the project within 30 Calendaz days. The Owner agrees to pay the Contractor in current funds the price or prices shown in the proposal, which forms a part of this contract, such payments to be subject to the General and Special Conditions of the Contract. ii In WITNESS WHEREOF, the parties to these presents have executed this Agreement in the year and day first above wrtten. Mayor Contractor By: ATTEST By: ATTEST The undersigned declares that he has examined the contract document relating to this project, including Addendum Number Respectfully Submitted, By Title Address- Phone ATTEST: If Corporation ' 12 CITY COUNCIL ~~i. of ~ ~ ~~/ 7~.,; AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: !, Item # : ' 3i Resolution # R-DO-172'/ Previous Action: October 19, 1999 DEPT. PUBLIC SERVICES SUBJECT: Approval of renewing the bid award for 1999 Pavement Repair Contract to Kat-Ran Asphalt Works in an amount not to exceed $55,000 into and through the 2000/2001 budget year - by consent. Reading and Public Hearing Background In 1995 the City entered into a contract for pavement repair services to supplement the Street Department in making repairs beyond its manpower capabilities. The 1999 Pavement Repair Contract was awarded by the City Council on October 19, 1999 (R- 99-1558). This bid includes items for pothole patching, pavement crack sealing, pavement sawing, and general concrete and asphalt pavement repair. CITY MANAGER DEP RTMENT HEAD FIN N IAL REVIEW (IF NECESSARY) (continued) Agenda Briefing Resolution R-00-1721 Page 2 The bids are in unit prices for concrete per cubic yard in place, asphalt per ton in place, concrete/asphalt sawing per linear foot and pavement crack sealing per gallon. The low bidder is determined by applying the unit prices bid to a typical work order consisting of a 40 feet by 8 feet full depth asphalt pavement repair, a 20 feet by 15 feet concrete pavement repair and the application of 100 gallons of crack sealing material. The bids were taken in 1999 and Kat- Ran Asphalt Works was the low bidder. Kat-Ran Asphalt has performed in an excellent manner through the year. The recent increase in petroleum and petroleum products would most likely result in much higher unit prices should the City of Colleyville elect to advertise and bid this contract this year. The existing contract as approved by Council contains an option for a one-year renewal upon approval of both parties. Financial Impact Funds are available in the amount of $45,000 in account 001-33-6226 and in the amount of $10,000 in account number 002-61-6226 "Miscellaneous Contractual Services" or this work. Recommendation Approval of renewing the bid award for 1999 Pavement Repair Contract to Kat-Ran Asphalt Works not to exceed $55,000 into and through the 2000/ 2001 budget year. Attachments ^ Invitation To Bid (Original Contract Copy) (paper only) ^ Contract Specifications (paper only) ^ Bid Tabulation Sheet (paper only) _ .X Department of Public Works 24 September 1999 INVITATION TO BID The City of Colleyville is seeking firm bids from interested parties for a call contract to assist in the repair of asphalt and concrete streets. The Contract will consist of crack sealing, the repair of trenches, trench failures, potholes and other pavement failures. Specifications may be picked up at City of Colleyville Service Center 1601 Hall Johnson Road Colleyville, Texas 76034. Bids will be accepted until and opened at 10:00 a.m., October 5, 1999 at the City of Colleyville Service Center, 1601 Hall Johnson Rd., Colleyville, Texas 76034. Bids received after the bid opening will be returned to sender unopened. All envelopes should be marked SEALED PAVEMENT REPAIR BID #00-002 The City reserves the right to accept or reject any or all bids. All technical questions related to this bid opening (817) 540-0609. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 540-0609 x~.~ SPECIAL PROVISIONS 1. Repair of Street Pavement Failures Repair of all streets will be made in a method to restore the surface to a condition at least equal to or better than the existing surrounding surface. Full depth streets will be repaired with a base course of either type A or Type B HMAC mix resign and a 2" surface Type D HMAC. Concrete streets will be repaired with 5 sack 3,000 PSI concrete. All full depth and concrete streets will be sawed to provide a smooth surface face for the patch. 2. Repair of Utility Trench Trench and utility cuts will be bridged a minimum of 1 foot on each side of the trench and the surface applied will be equal to or greater than the existing surrounding surface. 3. Temporary Repairs Cold mix cold lay type asphalt may be used for temporary repairs of streets but must be removed and replaced with original surface type materials within thirty days. 4. Crack seaiina All cracks and joints are to be cleaned before material is applied in accordance with the "Standard Specifications for Public Works Construction" by North Central Council of Governments (NCTCOG) most recent amendment, sections 2-8. Crack seal material will be Koch Materials Product, Number 9005 ^r eG~~ivafen±. 5. Street Closures The Contractor shall give a written notice to all residents along any street which will be closed overnight. The written notice shall be delivered to all residents along the street. All notices shall include the Contractors name and phone number, the time and date the street will be closed, The Contractor shall assure that residents of the street have access to their homes. The Contractor will notify the School Transportation Departments of the Colleyville/Grapevine, Hurst/ Euless/Bedford, and Keller school districts of any street closing that may affect school buses. If there are any parked vehicles along the street on the day of construction, the Contractor shall attempt to locate the owner by knocking on the door of the resident adjacent to the parked car. If the vehicle owner is not located the Contractor shall make arrangements to have the vehicle removed by wrecker. Page 1 of 11 Bid No. 00-002 Bidder's Initial 6. Traff~_and Wamina Device ~ The Contractor shall provide all barricades, traffic cones, flag men, and signs required to protect the general public. 7. Protection of Trees. Shrubs. Plant. Fences. and Other Prooerty The Contractor shall make every effort to protect trees, shrubs, plants, fences or any other property encountered during the construction, and shall notify property owner two (2) days before removal of such items. Should the Contractor remove or damage such items, he shall repair or replace it to the original condition. 8. Insurance. The Contractor must obtain insurance policies or separate endorsements to his existing policies, and these policies must be maintained throughout the term of this contract as follows: (a) Public Liability and Property damage to protect the Contractor, any of his sub-contractors and the Owner against any claims arising from personal injury (including accidental death) in an amount not less than $100,000.00 for each accident; (b) Automobile and Truck Public Liability and Property Damage to protect same individuals as in (a) above, and in the same amounts for liability; (c) Workmen's Compensation and Employers Liability Insurance covering all employees. 9. Clean U~ of Sites The Contractor shall, upon completion of the repairs or as the repair progresses, clean or restore the site to its original condition or better, including the smoothing out of any excavation. 10. Materials Purchase The Contractor shall keep on file, and famish on request by the Public Works Manager, records of all materials purchased in connection with this contract. ~ 1. Stora4e of Materials The Contractor shall arrange for suitable storage of the materials necessary for completion of this contract. Any materials that may be damaged by the elements or by vandalism or by other means or whose quality is questionable shall not be incorporated in the work. Page c or ?? aid Nc. 00 0~ Bidder's Initial~„~ „~;~~, 12. Testing and Inspection All materials and workmanship and all equipment required under this contract shall be subject to testing and inspection by the Public Works Manager unless other provisions are made in the plans and spec cations. 13. Specifications Titles to divisions and paragraphs in these contract documents are merely for :.:,~,vanience, and are not to be taken as a part of the specifications. Furthermore, they are not to be taken as a correct and complete segregation of the several units of material and labor. No responsibility, either direct or implied is assumed by the Public Works Manager for omissions or duplications made by the Contractor due to real or alleged error in arrangement of matter in these contract documents. 14. Payment of Bills This item covers the methods to be used to repair street pavement failures in both concrete and asphalt pavements. Payment for such repair will be by the ton of asphalt material placed, IinearfeEt of sawing, or by the cubic yard of concrete placed. Payment for crack sealing will be per gallon of material applied. 15. Term of Contract This contract is for the 1999 / 2000 budget year and will expire September 30, 2000. The contract is renewable for one (1) additional twelve (12) month period if agreed upon by both the City of Colleyville Public Works Manager and Contractor providing services. .,.... ?ase 3 of Z' °id No. 00-002 Bidder's Initiai_,~'.~;~,ti'`,.~ Y GENERAL PROVISIONS The City of Colleyville is accepting bids for crack sealing, the repair of trenches, trench failures, potholes and other pavement failures. This is a call contract and all work will be as requested by the Colleyville Public Service Department on an as needed basis. ,~ ` ~, 1. All work request will originate from the Colleyville Public Services department. ~~ '~+~ Persons authorizing such work on behalf of Colleyville will be the City Manager, Public Services Director, Public Works Manager, Public Works Secretary, Street Superintendent, Utility Director or Utility Supervisor. 2. The contractor will notify the Public Works de^artment of any pavement failure that appears to be caused by a defective utility such as a broken water or sewer line, broken storm drain, etc. 3. Alf work request will be accomplished or temporarily repaired wit; ~;; , ~ ; aasonable time. Reasonable time is established as twenty four hours for a stated emergency and ten working days for routine matters. 4. Invoice will be submitted for each job assigned within five calendar days of the month following the completion of work. Invoices will include but not be limited to the following: a. Name of requesting official. b. Date of work request. c. Location of work performed. d. Date work was accomplished. e. Amount of material used. """° "'f ~~ Bid No. 00-003 Bidder's Initial STANDARD FORM OF AGREEMENT STATE OF TEXAS COUNTY OF Tarrant THIS AGREEMENT, made and entered in to this stn day of October A.D. 19 gg by and between The City of Colleyville of the County of acting through .a_~a :~ and State of Texas, thereunto duly authorized so to do, Party of the First Part, hereinafter termed OWNER, AND Kat-Ran Asphalt Works of the City of Weatherford ,County of P~ rker and STATE OF Texas ,party of the Second Part, hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Party of the First Part (OWNER), and under the conditions expressed in the bond bearing even date herewith, the said Party of the Second Part (CONTRACTOR), hereby agrees with the said Party of the First Part (OWNER) to commence and complete the construction of certain improvements described as foNows: 1997/1998 treet Maintenance and Repair" and all extra work in connection therewith, a terms as stated in the General Conditions of the Agreement and at his (or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the Proposal attached hereto, and in accordance with the Notice to Contractors, General and Special Conditions of Agreement, Plans and other drawings and printed or written explanatory matter thereof, and the Specifications and addenda therefor, as prepared by The City of Page 5 of 11 Bid No. 00-003 Bidder's Initial,~,J a .} ~~o~ Colleyville Public Works Department herein entitled the Public Worics Manager, each of which has been identified by the CONTRACTOR and by the Public Works Manager, together with the CONTRACTOR'S written Proposal, the General Conditions of the Agreement, and the Rec#eu~se-afld all of which are made a part hereof and collectively evidence and constitute the entire contract. The OWNER agrees to pay the CONTRACTOR in current funds the price or prices shown in the proposal, which forms a part of this contract, such payments to be subject to the General and Special Conditions of the contract. In WITNESS WHEREOF, the parties to these presents have executed this Agreement in the year and day first above written. The City of Colleyyille l h Party of the First Part Party of the Second Part (OWNER) (CONTRACTOR) By. ATTEST: TTE ?age 5 cf',' Kat-Ran Asphalt works Kathy Morrison old 1vo. uu-ua~ Bidder's Initial_`~~~ NOTICE OF AWARD Dated , 19_ TO: BIDDER ADDRESS: OWNER"S PROJECT NO. PROJECT OWNER'S CONTRACT NO. CONTRACT FOR (Insert name of contract as it appears in the Bidding documents) You are notified that your Bid dated , 19 for the above Contract has been considered. You are the apparent successful bidder and have been awarded a contract for The Contract Price of your contract is Dollars ($ .) Three copies of each of the proposed Contract Documents accompany this Notice of Award. You must comply with the following conditions precedent within fifteen days of the date of this Notice of Award, that is by , 19_ 1. You must deliver to the OWNER three fully executed counterparts of. the Agreement including all the Contract Documents. Each of the Contract Documents must bear your signature on (the cover) (every) page. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instructions to Bidders (paragraph 8). 3. (List other conditions precedent}. Page 7 of 77 Bid No. 00-0®~ Bidder's Initial Failure to comply with these conditions within the time specified will entitle OWNER to consider your bid abandoned, to annul Notice of Award and to declare your Bid Security forfeited. Within ten days after you comply with those conditions, OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached. (Owner) By (authorized signature} Paae 8 of 11 Bid No. 00-002 Bidder's Initial BIDDER'S PROPOSAL 1999 / 2000 STREET 1~lr~i~VTcNANCE AND REPAIR CALL CONTRACT Place: Colleyville, Texas DATE: October 5 , 1999 Proposal of Kat-Ran Asphalt Works ,doing business as a e~~`i~~ organized and existing under the laws of the State of _ or a Partnership consisting of Individual trading as Kat-Ran Asphalt Works TO THE HONORABLE MAYOR AND CITY COUNCIL CITY OF COLLEYVILLE or, and The Undersigned, in compliance with your Advertisement for Bids and to the Information for Bidders, hereby proposes to furnish the materials, tools, equipment and labor necessary to repair and / or make improvements at locations specified on request, all in accordance with the plans, specifications, and other contract documents in the kind and for the amounts shown in the following schedule: ITcM DESCRIPTION OF ITEti1 QUANTITY OF UNIT NO. HOT MIX ASPHALT TYPE 'A' IN PLACE TON PLACE AND COMPACT TYPE A HOT MIX FOR STREET REPAIRS UNIT PRICES WRITTEN IN WORDS PRICE /UNIT For: Seventy-Five Dollars 8~ ~~' Cents ($75 • ~~ PER TON ITEM NO. HOT MIX ASPHALT TYPE 'B' IN PLACE TON PLACE AND COMPACT TYPE 'B' HOT MIX FOR STREET REPAIRS UNIT PRICES WRITTEN IN WORDS FOr: Seventy-Five Page9of11 PRICE /UNIT Dollars 8~ ~~ Cents ($ ~S' ~g PER TON Bid No. 00-002 Bidder's Initial ~I~'~~ «• ITEM DESCRIPTION OF ITEM QUANTITY OF UNIT NO. HOT MIX ASPHALT TYPE 'D' IN PLACE TON PLACE AND COMPACT TYPE D ASPHALT FOR STREET REPAIRS PRICES WRITTEN~#~1 WORDS FOr: Seventy Five PRICE /UNIT Dollars & ~~ Cents ($ 75' 09 PER TON ITEM CRACK SEAL MATERIAL GALLON NO. PREPARE AND SEAL CRACKS IN ASPHALT OR CONCRETE PAVEMENT PRICES WRITTEN IN WORDS For: Twelve PRICE 1 UNIT Dollars & oo Cents ($ '_2 • ~~ PER GALLON ITEM COLD MIX COLD LAY ASPHALT NO. TON PLACE AND COMPACT COLD MIX ASPHALT FOR TEMPORARY PAVEMENT REPAIR. PRICES WRITTEN IN WORDS Seventy Five For: PRICE I UNIT Dollars ~ ~~ Cents ($75' ~~) PER TON ITEM CONCRETE READY-MIX NO. CUBIC YARD PLACE AND PROPERLY FINISH CONCRETE STREET REPAIRS TO MATCH EXISTING STREET PAVEMENT. PRICES WRITTEN IN WORDS PRICE ~ U.: FOr: Two Hundred Fifty Dollars 8~ o~ Cents ($250 • o~PER CU. YD. Page 10 of 11 Bid No. 00-00 ,~ Bidder's Initial„, ~n~ ITEM DESCRIPTI01~'EM QUA111~I~Y 4F ~l1~fiT NO. SAWING ASPHALT LINEAR FOOT SAW FULL DEPTH ASPHALT STREETS TO PROVIDE SMOOTH FACE PATCH PRICES WRITTEN IN WORDS PRICE /UNIT For. Tw° ~ Dollars 8~ ~~ Ca; is (~2'~~) OF ITEM NO. CONCRETE SAWING LINEAR FOOT SAW CONCRETE STREETS TO PROVIDE SMOOTH FACE PATCH PRICcS WF~i i i cN IN iNORDS PRICE /UNIT For: Two Dollars 8~ ~~ Cents (~ 2 ' ~~) OF Respectfully Submitted ATTEST: Kat-Ran Asphalt Works By ~~/~c:/ / /CZ~1,[~L~ I~at y or ~ison Title Owner Address 4201 Midway Rd. Weatherford, Texas 76086 Phone 817-221-2200 (if Corporation) 1 Page 11 of 11 Bid No. 00-062 Bidder's Initial~"~^° STANDARD FORM OF AGREEMENT STATE OF TEXAS COUNTY OF TARRANT THIS AGREEMENT, made and entered in to this day of , A.D. 20_, by and between of the County of Tarrant and State of Texas, acting through thereunto duly authorized so to do, Party of the First Part, hereinafter termed OWNER, AND KAT-RAN Asphalt Works. Inc. of the City of Weatherford, County of Parker and STATE OF TEXAS, Party of the Second Part, hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Party of the First Part (OWNER), and under the conditions expressed in the bond bearing even date herewith, the said Party of the Second Part (CONTRACTOR), hereby agrees with the said Party of the First Part (OWNER) to commence and complete the construction of certain improvements described as follows: "2000 / 2001 Street Maintenance and Repair" and all extra work in connection therewith, under the terms as stated in the General Conditions of the Agreement and at his (or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the Proposal attached hereto, and in accordance with the Notice to Contractors, General and Special Conditions of Agreement, Plans and other drawings and printed or written explanatory matter thereof, and the Specifications and addenda therefor, as prepared by The City of Colleyville Public Works Department herein entitled the Public Works Manager, each of which has been identified by the CONTRACTOR and by the Public Works Manager, together with the CONTRACTOR'S written Proposal, the General Conditions of the Agreement, and the Performance and Payment Bonds hereto attached: all of which are made a part hereof and collectively evidence and constitute the entire contract. The OWNER agrees to pay the CONTRACTOR in current funds the price or prices shown in the proposal, which forms a part of this contract, such payments to be subject to the General and Special Conditions of the contract. In WITNESS WHEREOF, the parties to these presents have executed this Agreement in the year and day first above written. Party of the First Part Party of the Second Part (OWNER) (CONTRACTOR) By: By: ATTEST: ATTEST: :L U W O U O m w E J ~ Q O w c N ~ f w ~ J _I = Z ~ ,._ uQw m w ~ O H ~ C~ ~ H 9 7 2 Q Q J o ~ _ w ~ U LL a w W ~ ~ ~ ~ W ~ Z ~ w a W ~ y z Q w O ~ ~ C ~ Y ui z co a r~ m a ~ ~ _ Q a ~ z ~ > a a Y ~ ,Q ~S a _ fn a Z ~ H Z vi W Q O (n Q ~ Z O y ~ U ~ ~ ~ a C Z W W > a --- ? a ~ as < p z y ~ ~ .- z U ~ W y ~ a a N ~ z d W ~ a ~ 2 - a a Q ~ Y lO ~ N CITY COUNCIL [Vr. n/ ~~ ~ fly T~<,; AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 4 Ordinance # 0-00.1244 Previous Action: 09/19/00 DEPT. COMMUNITY DEVELOPMENT SUBJECT : A request of Father Ghobrial Samaan to rezone 3.754 acres from AG to R20 for St. Mary's Coptic Orthodox Church located at 1110 John McCain Road. Second Reading and Public Hearing First Reading and Public Hearing Background The planners for St. Mary's Church on John McCain Road are attempting to design a site plan for the church with a new sanctuary and have found that the zoning regulations (setback, coverage, etc.) are too restrictive for this tract. Although churches are permitted in every zoning district, they still must follow the regulations of the district in which they are located. The current zoning, Agriculture (AG) limits coverage of a tract to 20%, which would be adequate in an area where much of the land might be utilized for farming. R20 zoning however permits coverage up to 30%. This zoning change would permit building on an additional 10% of land, which would permit the church planners to maximize the land. (continued) FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Ordinance 0-00-1244 Page 2 The following is an analysis of the possible impact associated with this request: Master Plan. Since churches can be built in any zoning district, possible church sites were not considered in the Colleyville Master Plan, which was adopted in 1998. However, the proposed residential zoning is appropriate to the plan. 2. Surrounding Properties. Most of the properties surrounding this lot are zoned for and developed with single-family houses. Some of the tracts to the east of the church are still farmed. 3. Development Trends. Most of this area is already developed with single-family subdivisions, thus the only development trend in this area for the remaining undeveloped parcels would be conversion to additional single-family subdivisions. 4. /nfrast~ucture. Utilities, including sewer and water are already provided to this site. Also, since the property has been platted, additional right-of--way will not be dedicated for the improvement of John McCain Road 5. Current Zoning Suitability. The area is currently zoned AG. Most of the surrounding properties are zoned residential. The proposed zoning of R20 is more suitable for the surrounding area than retaining the AG district designation. 6. Economic Development. Although additional development is planned, there would be no change to the city's economy as churches are exempt from ad valorem taxes. 7. Trail System Plan. This development will not impact the Collewille Pathways Plan adopted January 1999. However, a sidewalk will be constructed along John McCain Road at a future time. This plan has been reviewed and the applicant has addressed all Development Review Committee comments. The request complies with the requirements of the City. The Planning & Zoning Commission conducted a public hearing and considered this zoning change request at its September 11, 2000 meeting and recommended approval of the request by a unanimous vote. Recommendation Approval Attachments • Zoning Exhibit • List of property owners notified ~. • Ordinance 0-00-1244 Zoning Exhibit .C /!T P ~ !/~T 3 N~fV,QE/Y ACRr t A vY~c. 3~YAi - i.s'A~ ~ w .. - ~ ~ i ~ { } ~ ~ ~ .' t ~ ~ ( ~ - ~ .) ~~ I ~ .L /7T ! b ~ p ~ ~. L !/T 3 .~ .d?L /~C~ / t ~s ~ j / ~ ~ _iC E/.iv/~ Sib/GZ SG.'lF ~ ~/~lC. 3IGA' /~~ /'# 1ft /~ ~ /y'/ ~ •~ yyC ~' • • ..... i J I~'N _~ IJIR Il _ .vo ~i~~u.w -~ vwr_fY .[ ..sue /!/t Tia~.r ~,'. R. Ott . S ~ ~ /EY A-~~ J ~/a~L. 4 7'Tl~~ •~¢- 73S A f ti ~ ~ ~sy ~~.iA,.~ ~ sc.~i~ ~., t `~ ~;~ Y. ... ~~ t ~ .r.~~~ ,oQe ~~ G4/N iPOAO <CO ,Q~~~ N~ 30g6~ y/cYN/TI' ro.IO ~o~.vl s~v~jc/f LOT 1~ BIOI.~ 1 CO.oT/C gC.PES Ait/ A00/T/Oiv T~ Tt/E G/lY RX fOLLEy//LLE r~L~P.INT 1Y7~ TFX4t Od> PF T.~/E- //.OLL M6Gt/~f/ Sv.PvE'/~ A-l037 .D.vO TyE i/ .P i'velL SU,P/Ey~ A -J ~ 73 T4,P.P4if/T CGY/N~ ~ TF,YAS List of Property Owners Notified Mark S Lori Ann Hollis Ann Marie Latzer Martin 8 Marcell Powell 7301 Cedar Court 7201 Cedar Court 7205 Cedar Court Colleyville. TX 76034 Colleyville, TX 76034 Board of St. Marys Ch Dal Joe Tirk Barbara Stevenson c/o St Marys Coptic Ortho+ 909 McCain Road 7109 Cedar Court p.0. Box 851553 Colleyville, TX 76034 Colleyville. TX 76034 Richardson, TX 75085 Frank Genco David & Karen Jarstad Edward & Melodie Crowther 1104 John McCain Road 1208 Holly Lane 1212 Holly Lane N. Colleyville, TX 76034 ColleyviNe, TX 76034 Colleyville, TX 76034 Kurt 8 Donna Kauffman Father Ghobrial Samaan 1208 John McCain Road St. Mary's Coptic Orthodox Ch Colleyville, TX 76034 1110 John McCain Road Colleyville. TX 76034 Avant Sales Corporation Chris Johnson 4915 Shodowood Trail 7113 Cedar Court Colleyville, TX 76034 Colleyville, TX 76034 Case Z-00-047-B Centurion American Cust 1905 Industrial Blvd. Colleyville. TX 76034 According to the last published Tax Records dated 09-01-99, individuals who own property that is within the 200' of the proposed zoning change request are listed above. 1 certify that the parties listed above have been notified of the proposed zoning change request as required by Section 211 the Local Government Code. (N ices dated: August 31, 2000) Jan Levy Planning 8 Zoning ssistant ORDINANCE 0-00-1244 AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF 3.754 ACRES IN LOT 1, BLOCK 1, COPTIC ACRES ADDITION, IN THE CITY OF COLLEYVILLE FROM THE AG AGRICULTURAL DISTRICT TO THE R20 SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING FOR A PENALTY FOR VIOLATIONS AND AUTHORIZING PUBLICATION: WHEREAS, an application for a zoning district change was filed by St. Mary's Coptic Orthodox Church on May 26, 2000, under Case Number Z- 00-047; and WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and WHEREAS, notice of a public hearing a newspaper of general before such hearing; and before the City Council was published in circulation in Colleyville at least 15 days WHEREAS, notices were posted on the subject land as provided by the zoning ordinance; and WHEREAS, public hearings to change the zoning and the Master Plan on the property herein described were held before the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation; and WHEREAS, the City Council is of the opinion that the zoning change herein effectuated furthers the purpose of zoning as set forth in the Zoning Ordinance and is in the best interest of the citizens of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the accompanying Zoning Map (Exhibit A) are hereby amended insofar as they relate to certain land located in Colleyville, Texas, described as Lot 1, Block 1, Coptic Acres Addition, by -.changing the zoning of said property from the AG district to the R20 district. Ordinance 0-00-1244 Page 2 of 2 Sec. 2. THAT any person, firm or corporation violating any of the provisions of this ordinance as read together with the Zoning Ordinance of the City of Colleyville shall be guilty of a misdemeanor and upon conviction thereof shall be fined in a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. Sec. 3. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternate method of publication provided by faw. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2000. The second reading and public hearing being conducted on the day of 2000. ATTEST: CITY OF COLLEYVILLE: Jean Harris, TMRC, CMC Donna Arp City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney .~s NC .j K i ~ ~ ~ ~ N C~ ~ ~ 1 ~~ ~~ _ t ~ M ~ ~ilK .l~AC ~'2 ~ x 1 ~; ~ i ~ ~ ~ ~ ~ ~ K 9 ~ ~~ e v ~ t~ Inc as ~c ~_~ ~_ , ~ ~ ~yic ~jp~s~d * t ~~c Tw --~- 1~ WAl1 ! : ~ ~ K S!! ~! ,~ ~x ~ . 1]I to ~ ~ ts.o ~ 13 1R ~ 1 AC ( 111 1 10.4 • ~ 1 ~ s 5 NuG ,~ V Exhibit A-Zoning Map CITY COUNCIL C•~Y of ~~ T~.,: AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 5 Ordinance # 0-00-1245 Previous Action: 09/19/00 DEPT. COMMUNITY DEVELOPMENT SUBJECT : A request of Blankson Asiama to rezone 1.35 acres of land from AG Agriculture to R40 Single Family Residential located at 3203 Glade Road, on the south side of the street. Second Reading and Public Hearing First Reading and Public Hearing Background Blankson Asiama has applied for a zoning district change on a 1.35-acre parcel of land located on the south side of Glade Road, just east of Brook Meadows. The applicant proposes a zoning change from AG Agriculture to R40 Single Family Residential for the purpose of residential construction. The applicant previously proposed a zoning change to R20 due to his interest in dividing the property into two lots. After the Planning and Zoning Commission hearing on that request in July, the applicant decided to amend the request to R40, which would allow only one lot. The change in the application required that property owners be re-notified of the amended request, and that the Commission reconsider the case. The property is presently zoned AG-Agriculture and is formerly the site of an FAA antenna structure. The FAA recently sold the property through a public auction. The property is aflag-shaped lot and was in this configuration before 1977. J ~ CITY MANAGER I DEPARTME T HEAD (continued) FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Ordinance 0-00-1245 Page 2 Staff sent notices of the zoning change to the property owners within 200 feet of the property under consideration. Correspondence from the Sonset Baptist Fellowship Church has been received regarding the current request. The church is located on the adjacent property to the front of the subject property and has future plans to expand their facility. The purpose of their letter is simply to advise the applicant of the proposed church expansion. The Planning and Zoning Commission considered this rezoning request at its meeting Monday, September 11, 2000 and recommended approval. IMPACT ISSUES 1. Master Plan. This proposal is compatible with the Colleyvi!!e Master Plan adopted in 1998. The area is designated as low density single family on the future land use plan. 2. Surrounding Properties. Single-family homes are located to the east, west and south of the property. A church is located on the property immediately north. 3. Development Trends. The development trends in this area encourage the development of residential uses, as suggested in the Colleyville Master Plan. The immediate area is generally built out with single family residences. 4. Infrastructure. The developer may have to extend all utilities into the building site. However, water and sanitary sewer lines are adjacent to the property within the Glade Road right-of-way. 5. Current Zoning Suitability. The area is currently zoned AG. The zoning request is compatible with the Master Plan. 6. Economic Development. Upgrading this undeveloped property for use as residential property will have an immediate positive impact on the surrounding area. 7. Trail System Plan. The Pathways Plan does not identify any future hike and bike trail in the area. Sidewalks are required along Glade Road. Recommendation Approval Agenda Briefing Ordinance 0-00-1245 Page 3 Attachments ^ Zoning Case Review Fact Sheet ^ List of Property Owners Within 200 Feet ^ Correspondence ^ Ordinance 0-00-1245 Colleyville Community Development Department Zoning Case Review Fact Sheet Case No. Z-00-051 B Property Owner Notification August 31, 2000 Date: Planning and Zoning ;September 11, 2000 Commission: City Council:: September 19 and October 3 , 2000 General Information 1. Request AG Agriculture to R40 Single Family Residential 2. Applicant i ' Blankson Asiama - PO Box 744224 -Dallas 75374 3. Property Owner 'same 4. Property Address j 3203 Glade Road, located on the south side of the street 5. Legal Description Tract 1A4, T. Screech Survey, Abstract 1404 6. Acreage :1.35 acres 7. Site !, Vacant property. Site was formerly used as an FAA tower. Characteristics 8. Platting Status Unplatted. Zoning Considerations 1. Proposed Use ' Single family residences 2. Allowed Use ~ Single family residences 3. Current Zoning AG Agriculture 4. Adjacent Zoning and Land Uses North R20 and PUD-R: existing single family residences and church South East R20: existing single family residences AG: existing single family residences West R20: existing single family residences 5. District Regulations of Requested Zoning a. Lot Area (min.) 20,000 sq. ft. b. Lot Width (min.) 100 feet __ c. Lot Depth 125 feet (min.) d. Setbacks (min.) (1) Front 30 feet (2) Side 10 feet each side (3) Rear i 25 feet e. Lot Coverage _ -- 30% (max.) 6. Screening (sec. :: None required. 2a.1 ~ 7. Landscaping :None required in single family districts (Sec. 24.16) 8. Building i Not applicable. The Building Design Standards affect only Design 'commercially zoned properties. Standards (sec. : 2a.1~> ------- 9. Parking (sec. 2s~ Two spaces per dwelling unit exclusive of garage parking Ado ted Plans 1. Thoroughfare Plan 'Primary access to the property is from Glade Road, which is classified as a Minor Arterial on the Master Thoroughfare Plan. Glade Road is planned to be a 2-lane undivided roadway. 2. Land Use Plan :The Land Use Ptan indicates the future use of this property as single family residential uses. The request for single family development is consistent with the Plan. 3. Parks and The Parks Plan does not identify any future public parks that Recreation Plan 'would affect this property. The developer is responsible for parkland dedication fees at the time of final platting. 4. Pathways Plan ~ The Pathways Plan does not identify any future any future hike and bike trail in the area. David Bagwell Company Robert 8 Elaine McConnell 8222 Douglas Ave., #770 5003 Overhill Drive Dallas, TX 75225 Colleyville, TX 76034 Bradley 8 Evangeline Jensen Eveertt 8 Janet Williams 3004 Meadowview Court 3008 Meadowview Court Colleyville, TX 76034 Colleyville, TX 76034 Richard & Mary Schrader Paul 8 Betty Dandrea 4814 Shadywood Lane 4810 Shadywood Lane Colleyville, TX 76034 Colleyville, TX 76034 Mark & Kimberly Adams Thomas 8 Beverly Patrick 4802 Shadywood Lane 4906 Melrose Park Drive Colleyville, TX 76034 Colleyville, TX 76034 Dale & Ginnie Beier David & Valerie McGregor 4902 Melrose Park Drive 4900 Melrose Park Drive Colleyville, TX 76034 Colleyville, TX 76034 Waynd & Leslie Phinney Whan 8~ Hyun Jung 3100 Eastonbury Court 3101 Eastonbury Court Colleyville, TX 76034 Colteyville, TX 76034 Sonset Baptist Fellowship 3209 Glade Road Colleyville, TX 76034 Case Z-00-051-B Lawrence & Dianna Worden 202 Lark Lane Euless, TX 76039 Larry & Gail Manion 3003 Meadowview Court Colleyville, TX 76034 Mark & Lindy Pappas 4805 Shadywood Lane - Colleyville, TX 76034 Thomas Zadidc 4904 Melrose Park Drive Colleyville, TX 76034 Joseph & Sheridan Lynch 4804 Melrose Park Drive Colleyville, TX 76034 Carlos & Shirley Arredondo 3205 Glade Road Colleyville, TX 76034 According to the last published Tax Records dated 08-01-99, individuals who own property that is within the 200' of the proposed zoning change request are listed above. I certify that the parses listed above have been notified of the proposed zoning change request as required by Section 211 the Local Government Code. (Notices dated: August 31, 2000) Jan Levy Planning 8~ 2 ing Assistant ~~~~d~ ~~ D ace: - s aooo ,. CIT1r OF COLLEriILI.E Ali)' DEVELOPMENT _ i , Sonset Baptist Fetlowabip 1toaW R O'Gria+y ... hwiaM~ MWMer -- duly 6th, 2000 Planning ~ Zoning Commission City of Colleyvilk P. O. Dox 183 t: olicyvilk, Texas 76034 RF: Gse Number Z-00-031 Let me begin by tharrl-ing you'for notifying our ministry of the request for the zoning change of the property located st 3203 Glade Rd., farm AG to R20 (single family residerttial~. As you irnow, our ministry curtrrttly owes both the (3205 Glade Road property, and the 3209 Glade Road property) currently neared "AG", which consists of all of the property fronting 11re 3203 Glade Road property. Because we too are curready in the process of developing our preliminary pleas to bw'ld a [ability and parking lots nn our lsnd, we thought that we bad better ask some strategic questions now regsrding the proposed {Case Number X00-OSl) none tdtengc. • If thrr city allows the /Done chsnge. Oad tht~sc single-family homes are built ort the 3203 Glade Road property (behind aad along side of us) how would this effect rand impact our ctrrrem plea: to develop our owo land? • if the city allows the cone change. and these single lamr7y homes arc bunt, what will be the long-term impact upon the new residents occupying these new homes, when out new facilities, and parking areas are completed? And slmuld not the new residents be notified of our intentions prior to tfieir building • Whei will be the lcmg~-terra impact upon aer ministry if the honing change approved and these new homes ere complett? • In the future, will the city requite and impose a~+ additional r~estraitns or levies upon out ministry, or the new developers (i.e. walls or partitions for privacy, lighting trstrictioas, developmrntal limilatioa4, easeaxnb, aocessibility'aatc.)due to this chantpe? And if so, who call! bear the cast of these item:? • How wt71 thin carte change impact. castrict or zetard our ability to offer our unaquc divert ministry to this Community? 3?,09 Clade ltbsd, Cotkyvtlk Te~us 76034 Sonset B~sptist Fellowship 1tNS1d R O'Guiaa, !n closink we would again Bice to express ow gratitude to tl~e zoning and plaae»~ commission of the city oPColleyvitle for notifying w of tha proposed mnc change n4~t. ~ p~'~h+$ us an opportutity to offer input. We hope the cooccrns. which we have raised, would be addncsscd anci takc» into considcrat;wt roBa~ ~ zone cbartgc of the property located at 3203 Glade Road Sinctrcly, Rontld R O'Ouinn, Presiding l~Cnist~r, Sonnet Baptist rcllowship ORDINANCE 0-00-1245 AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF 1.350 ACRES IN THE J. SCREECH SURVEY, ABSTRACT 1404, IN THE CITY OF COLLEYVILLE FROM THE AG AGRICULTURAL DISTRICT TO THE R40 SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING FOR A PENALTY FOR VIOLATIONS AND AUTHORIZING PUBLICATION: WHEREAS, an application for a zoning district change was filed by Blankson Asiama on July 18, 2000, under Case Number Z-00-051 B; and WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing; and WHEREAS, notices were posted on the subject land as provided by the zoning ordinance; and WHEREAS, public hearings to change the zoning and the Master Plan on the property herein described were held before the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation; and WHEREAS, the City Council is of the opinion that the zoning change herein effectuated furthers the purpose of zoning as set forth in the Zoning Ordinance and is in the best interest of the citizens of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the accompanying Zoning Map (Exhibit A) are hereby amended insofar as they relate to certain land located in Colleyville, Texas, described by metes and bounds (Exhibit B), by changing the zoning of said property from the AG district to the R40 district as shown on the Zoning Exhibit (Exhibit C). Ordinance 0-00-1245 Page 2 of 2 Sec. 2. THAT any person, firm or corporation violating any of the provisions of this ordinance as read together with the Zoning Ordinance of the City of Colleyville shall be guilty of a misdemeanor and upon conviction thereof shall be fined in a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. Sec. 3. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternate method of publication provided by law. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2000. The second reading and public hearing being conducted on the day of 2000. ATTEST: CITY OF COLLEYVILLE: Jean Harris, TMRC, CMC Donna Arp City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney Exhibit A -Zoning Map Being all that certain lot, tract or parcel of land out of the J. Screech Survey, Abstract 1404, being a portion of that certain 96.339 acre tract conveyed to E.H. Dyer by deed recorded in Volume 3595, Page 300, Deed Records of Tarrant County, Texas, and being more particularly described by metes and bounds as follows: BEGINNING at a concrete monument, said monument being 800.0 feet West and 25.0 feet South of the Northeast comer of said J. Screech Survey, said point also being the Northwest corner of a one acre tract conveyed to Robert E. Hopkins and wife by deed recorded in Volume 4219, Page 652, Deed Records of Tarrant County, Texas, in the South right-of-way of County Road No. 3036; THENCE with the West and South lines of said one acre tract, South 0 degrees 42 minutes West 209.0 feet to a concrete monument and East 209.0 feet to a concrete monument, the Southeast corner of said one acre tract and the most Easterly Northeast corner of said 96.339 acre tract; THENCE with the East line of said 96.339 acre tract and with a fence, South 200.0 feet to a concrete monument; THENCE West 252.5 feet to a concrete monument; THENCE North 0 degrees 42 minutes East 409.0 feet to a concrete monument in the South right-of-way of said County Road No. 3036; THENCE with said South right-of-way East 41.0 feet to the place of beginning, containing in all 1.350 acres of land, more or less. Exhibit B -Metes and Bounds Description i i i i i i i i i i i i i i i i s i r i i i i i .. ~ i ~ ~ ~ i ~ i ~ ~ ~ ' ~ ' ~ ~ i ~ ~ ~ iii ~ ~ _ ~i ~ i1 ~ is ~~~ ~ ~~ ~ ~~ : ~ .) i~ ~i• i~ ~i ~ .. ~ i b N QTir ~' Q=3NOZ Exhibit C -Zoning Exhibit CITY COUNCIL C:~y o, ~ ~~ ~'~i TC~1i AGENDA BRIEFING For mt .: 10!03!00 CMO Approval: Item # 6 Ordinance # 0-00-9247 Previous Action: None DEPT. COMMUNITY DEVELOPMENT SUBJECT : An amendment to the PUD-C, 0-96-1024, to allow living quarters in a commercial building requested by Behjat McElroy, New Synergy Inc., on Lot 1, Block 1, Cavillino Park located at 1001 and 1005 Village Park. First Reading and Public Hearing Background Behjat McElroy has applied to amend the PUD-C zoning ordinance for property located at 1001 and 1005 Village Park. The applicant proposes to construct living quarters in two buildings located on this site. . The existing PUD-C ordinance for this property (0-96-1024) allows office and service uses on the property. In order to mix commercial and residential uses in the same structure, the PUD-C must be amended to specifically allow the residential use. Similar combinations of uses were approved for the Ritz Office Building (4901 Bransford Road) and the Village at Colleyville projects. (continued) CITY MANAG DEPART NT HEAD FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Ordinance 0-00-1247 Page 2 The applicant proposes a single living unit in two buildings on site. The following table summarizes the parameters associated with this request. Buildin Leasable Area Residence Size 1001 Villa a Park Dr 5,000 sf 2,000 sf 1005 Villa a Park Dr 5,041 sf 850 sf Ritz Office Buildin 3,342 sf 1,867 sf Staff sent notices of the zoning change to 14 property owners within 200 feet of the property under consideration. Staff has received letters from six property owners opposed to allowing residential units in a commercial structure. Copies of the letters are attached. The letters of opposition to the requested rezoning change constitute a written petition. Chapter 211 of the Local Government Code states in part "...if a written objection to a proposed rezoning request is signed by the property owners of at least 20% of the area within 200 feet of the property in question, the affirmative vote of three-fourths of the City Council is required to approve the request." Staff has analyzed the petition and determined that the owners of more than 20% of the land area within 200 feet of this rezoning request submitted letters of opposition. Therefore, a "super majority" vote by the City Council is required to approve this rezoning request. The Planning & Zoning Commission conducted a public hearing and considered this zoning change request at its September 11, 2000 meeting arid recommended approval of the request by a 4-2 vote (Edwards and Fletcher opposed), subject to the following requirements: 1. The construction of a 6-foot tall masonry fence, from the notch in the existing metal fence, east along the common property line to the eastern property line on Bedford Road. 2. The fence must be built when the exterior of the third building is completed. 3. The maximum residential living area square footage be included in the ordinance Recommendation Approval of Ordinance 0-00-1247. Attachments ^ Location map ^ List of Property Owners Within 200 Feet Agenda Briefing Ordinance 0-00-1247 Page 3 ^ Correspondence ^ Planning & Zoning Commission minutes ^ Ordinance 0-00-1247 Location Map 1 ~+ • 0 1 i ~ S 1 i] 1 i 1 ~TR ~A1A4 ~ ~ t I t4 ; .77 AC ~ 9tAC j 1 1 E ~F~ ADD t' ;~ - .A - ° ,~ ; ~ ~a . R~' 1 1 ~ a- r+~ i6 A, 1 ~ 441A 7A a/11 t z ~ 2Aa21 ~~ ~ . s . ; .~ ~ i i ... 1 >. ---•-------------- ------r-----C ---t~0o• --•- ...a.~+rs..~..~ara f 1 __ . ~ -- ~~~ ~~ , ~ ,. 1 ~~ TR 1 .' 8~4 1 1.C4? O ~ ~~ D 7 6 i~ ~ ~: Q i ~' ~~_ ~' iR 1Bi~ ~ ~ 1~ ~~ 2D ~, ~ _ ,-~ IO CJROL Ib AC 1 + `~ S 4 3 ~ ~7 ~ I ~ i DR ~ ~~ ~ 1 c i t o 48 l 9A D 7 ~\ 14 I I ~ ly ~ i tat to ~ o...r j ~ t4 ~ SKY LYNN DS 1?A tt Id i7~j ~ 1i ~ ,' ~ _a_ :~ a }S r I f 10 9 A ,~~~ -,~!Ed;cwstrr Gt ) 4},~ STAT~~,~j~~ ~j r ~ ~ 14 ~' ~w r List of Property Owners Within 200 Feet Barbara Redding or current owner 909 Glade Road Colleyville, TX 76034 T U Tuts, Jr. P.O. Box 6 Colleyville, TX 76034 Floyd & Billie Sue Latham P.O. Box 44 Colleyville, TX 76034 Dale King Attn: Carol A. King, POA P.O. Box 371 Colleyville. TX 76034 Maurine Moore P.O. Box 134 Colleyville, TX 76034 Thomas Miller 5513 South Drive Colleyville, TX 76034 Jame McElroy 4925 Lakewood Drive Colleyville, TX 76034 Case Z-00-061 Robert Salter 5401 Coventry Place Colleyville. TX 76034 Cavallino Properties Ltd 4511 Lakeside Drive Colleyville, TX 76034 D. B. Couch 1704 Oak Knoll Drive Colleyville, TX 76034 Golden Games II 1009 Village Park, Suite A Colleyville, TX 76034 Axel & Ursula Holland 1100 Jo Carol Street Colleyville, TX 76034 Golden Games II 1517 Jacksboro Highway Fort Worth, TX 76114 Estates of Village Park Inc. 1905 Industrial Blvd. Colleyville, TX 76034 According to the last published Tax Records dated 09-01-99, individuals who own property that is within the 200' of the proposed zoning change request are listed above. 1 certify that the parties listed above have been notified of the proposed zoning change request as required by Section 211 the Local Government Code. (Notices dated: September 1, 2000) Jan Levy Planning & Zonin Assistant Letters SEPT. 5,2000 CITY OF COLLEYVILLE PLANNING ~ ZONING COMMISSION RE: CASE Z-00-061 I OWN PROPERTY AT 1201 GLADE ROAD, CORNER OF GLADE ROAD AND BEDFORD ROAD, WITHIN 200 FT. OF COMMERCIAL BUILDINGSREQUESZ'ING A ZONING CHANGE. WANT IT TO BE ON RECORD THAT I AM OPPOSED TO ALLOW LIVING QUARTERS IN THESE COMMERCIAL BUILDINGS. r s .r s. . ROBERT SALTER SEPTEMBER 9, 2000 CITY OF COLLEYVILLE PLANNING ~ ZONING COMMISSION RE: CASE 2--00-061 WE, D.B. AND EVELYN COUCH, OWN PROPERTY ACROSS THE STREET, CORNER OF GLADE ROAD AND THOMPSON TERRACE, OPPOSE ALLOWING LIVING QUARTERS IN THESE COMMERCIAL BUILDINGS: ~' . ~ ~ L~~~ D.B. COUCH _ -~ r ' ~~ EVELYN OUCH SEPT. 4, 2000 CITY OF COLLEYVILLE PLANNING ~ ZONING COMMISSION RE: CASE: Z-00-061 T. U. TUTT AND DOROTHY TUTT RESIDE AT 4800 BEDFORD RD. NEXT TO THIS PROJECT. WE OPPOSE ALLOWING LIVING QUARTERS IN THIS DEVELOPMENT. ~_ ~ 1 =~ -~ T. U. TUTT ,: ~ -C-C. DOROTHY TUTT SEPTEMBER 6,2000 CITY OF COLLEYVILLE PLANNING ~ ZONING COMMISSION RE: CASE Z•-00-061 WE ARE PROPERTY OWNERS AT 1100 JO CAROL LANE, ACROSS THE STREET FROM COMMERCIAL BUILDINGS. WE OPP05E ALLOWING LIVING QUARTERS IN THIS DEVELOPMENT. ~ `,~ ~ ,. ~ •~ i,illd..,~^('a `_~ LYE.-'~.i^+1 /,~, ~ ~ x-'`,-~ ~fA`~~ t:C -c_.. .. ~. ~ ~~` AXEL HOLLAND 1100 JO CAROL LANE SEPT. 9, 2000 CITY OF COLLEYVILLE PLANNING S ZONING COMMISSION RE: CASE Z-00-061 WE, THE UNDERSIGNED. LIVING IN THE IMMEDIATE AREA, DO PROTEST THE CHANGING OF THIS PROPERTY TO ALLOW LIVING QUARTERS IN THIS DEVELOPMENT. ~ ~~ ~~( / ~ ~ ., J --- i ,~ ~,~.~; r. ~ ~ .q t DALE AND CAROL KING ARE PROPERTY OWNERS AT 5000 OAK TIMBERS AND GLADE ROAD, ACROSS THE STREET FROM THIS DEVELOPMENT. WE OPPOSE ALLOWING LIVING QUARTERS IN THIS PROJECT. 4:aF ilRtl i ~" ~~.~1j DALE KING J R ~, f t-+ CAROL KING I 1`` ~1, r~ ~ I ~Y'.. ~~~ r. ~t ~ . '\ ~` rl i- ~`1 _• ,_ .. it ,.~ i ~.~.. -'C ' r "' ,. -~ i~ .r ~ ~1~ % ., ~ l1 - _~ x .. \1 4. i ' ~ /iy ,. i, _` rI tJ i r i - ,.~~: ~~~ ._ _ _.. ,. ,. ~., 6 ~?~ ~. _. ~( j .. -~"~ ~_t~ ' ~ CIfY Or CULLC~YiL~ f ~~ I B cora~urum o~y~o~,~>:arr ~~} `y J r ~~ i i 1 A ,r ~ ~- ~ - . \ . \ : "•. ~ tit ~`~ ' t -\ t~ ~ , t ~~ 1 >, ~ ~.~ ~.. ~ Planning & Zoning Commission minutes PUBLIC HEARING - An amendment to the PUD-C, 0-96-1024, to allow living quarters in a commercial building requested by Behjat McElroy, New Synergy Inc., on Lot 1, Block 1, Cavillino Park located at 1001 & 1005 Village Park. Case Z-00-061 Barry LeBaron presented the case to the Commission. He told them that the original PUD on the property was approved in 1996 and allowed uses for offices and service uses and the applicant is requesting to add a residential component. The one building that is 5,000 s.f. will have 2,000 s.f. of residence and the building that is about 5,000 s.f. will have 850 s.f. residence. He said that a number of written letters of opposition have been received and are included in the packet. Commissioner Edwards said that staff noted that the residential use would have an immediate positive impact and she asked staff to explain their reasoning. Mr. LeBaron said that combined commercial/residential use has been a fairly new phenomenon and for years cities tried to separate the uses. He said that over the last tfve years there has been a trend to combine the uses and Colleyville has already done that. He said that by getting additional eyes that live within a commercial area, a security benefit is added by people still being in the development rather than vacating at the end of the work day. Commissioner Edwards asked if a mixed use would change the rear yard setbacks. Mr. LeBaron said that they wouldn't unless the Commission wanted to change them in the PUD ordinance. Commissioner Edwards said that the 1005 building is located very close to the property line and she hopes that there are no windows on the back side of the building. She asked if a residential use is approved, could they still use a 10' setback with no windows. Mr. LeBaron said that they could build it to the site plan or any other conditions imposed by the Commission. Commissioner Tyler said that he read the opposition letters and asked staff if anyone called to identify what their particular complaint was. Mr. LeBaron said that he did not talk to anyone. Commissioner Tyler asked if there was a restriction as to how many people could live in the residential unit or is there a way to limit the number. He said that he would like to hear from the opposition. Chairman Hart opened the public hearing. Those present wishing to speak were: Mehrdad Moayedi, 3708 San Taiga, Irving, said that he is the owner of the property and his mother, Behjat McElroy is the applicant. He said that the project was not initially envisioned for residential use, but is a recent concept because of requests for purchase and lease of the two buildings. He said that the 800 s.f. unit will not be a permanent residence as the people leasing the building are an investment firm out of California. He said that they wanted to have a place to stay for people who come from out of town on a temporary basis. Mr. Moayedi said that there is a person trying to purchase the second residence and if that does not materialize, his mother who is a single person, will be living there on a permanent basis. Mr. Moayedi said that he believes that the problems the neighbors have stems from the fact that the project has taken so long to develop and relates to the fence and other issues on the property line. He said that he has been working with staff and the changes in the road design to connect Glade and Village Park have delayed their project. He said that he cannot start the last building until the design for the road is completed. He said that once staff gives him the proper elevation for the road they will know where to construct the slab. Commissioner Hill asked the owner if the smaller guest quarters will be used by people on a temporary basis with them coming and going. Mr. Moayedi said that he cannot tell the Commission how many times a week the living quarters will be used, but it will be used by employees from California and New York and will remain a residential type of use. He said that the second property will be more of a permanent residential property. He said that it will be more toward Village Park across from LaPlaza that also has a same situation. Commissioner Fletcher asked Mr. Moayedi if he has met with the neighbors and he responded that he has not, but he has met with the staff to try to resolve the problems. He said that he cannot resolve the problem unless he gets building permits to complete the project, but he will be willing to meet with the neighbors. He said that his mother has met with the neighbors. He said that as the owners, they are required to provide some sort of screening and they have upgraded it to a masonry wall and that should make the neighbors happier. He said that they are not required to use masonry but they are willing to. T. U. Tutt, 4800 Bedford Road, adjacent to the south said that originally they had no opposition to the commercial project as it would be better than apartments. He said that apartments do not belong in a residential area and all six landowners within 200' have written opposition. He said that there is a rented house in the area that creates problems and the occupants cannot be evicted because of laws and a similar situation may happen on this proposed rental property. Mr. Tutt said that people typically do not take care of apartments. He said that when the project was passed in 1996, the minutes reflected that a 6' masonry fence along their property would be constructed. He said that staff advised that the 6' masonry fence would be constructed and the Planning and Zoning Commission approved the change with staffs recommendations. He said that the original zoning exhibit includes a proposed masonry fence along his property. Mr. Tutt said that they probably don't need to build a masonry fence along the entire length of the property because he has a good steel fence along a portion of the joint property line. He said that it is a steel fence on a concrete footing and the applicant has piled dirt along his fence as high as 2 to 3 feet high and it will rot the fence. Mr. Tutt said that he has asked the owners to fix the problem. He said that he has a very bad drainage problem created by the runoff from this property. He said that the City Engineer has looked at the situation and there is a gully that has eroded off the commercial place and it needs to be filled in. He said that the problem he has with the request is that the owners already don't care what happens to the neighbors and transient residents will care less and not take care of the property. He said that the owners tell him that they will fix the problems and then they totally ignore his requests. Mr. Tutt said that he has lived in Colleyville for 40 years. He also said that the parking spaces are very limited and he is not interested in selling his property to increase parking. He said that this is not the place for residential. He said that he has to clean _ up from roofing materials, trash bags, paper cups and other debris. Mr. Tutt said that if a family moves in with children, there would be no areas for children to play and the owners cannot discriminate if a family wants to move in with children. He said that he has tried to be a good neighbor and agreed with the original zoning change request, but the fence has not been constructed and the drainage has gotten worse, dirt is piled against his fence, so he is opposed to the current request. Commissioner Edwards asked Mr. Tutt to indicate where his existing fence is located on the overhead. He said that it was indicated earlier that the setbacks are limited by windows and the building closest to Bedford Road does have windows on the second floor facing their property. Commissioner Fletcher asked staff if they were aware of the requirements for a brick wall in the original ordinance. Mr. LeBaron said that he was not, but would have to research. He said that this proposed ordinance does have provisions for a masonry wall and the Commission can place restrictions and conditions on their recommendations. Commissioner Rutherford said that the applicant has agreed to do that. Axel Holland, 1000 Jo Carol Lane, directly east of the 1005 Village Park building. He said that he had the opportunity to come to the meetings four years ago and at that time they heard a lot of promises from the developer as they have heard tonight. Mr. Holland said that the neighborhood has a problem with the credibility of the developer as he has promised a lot of things and has not fulfilled his promises. He said that staff has spoken about mixing residential with commercial property and one of the benefits is someone to keep an eye on the property and he would like to assure the board that he lives directly to the east and will keep a good eye on it too. Mr. Holland said that not only did Mr. Tutt not get a fence, there should be a drainage plan. He said that there is runoff going into the existing neighborhood and part of the drainage will not be restrained by a fence alone. Mr. Holland said that four years ago, the issue of multi family property was addressed by changing the area property to single family for a mile or so down the street. He said the issue of multi family was addressed and voted down and he finds it difficult to believe that they are sitting at this meeting to consider rental units in the neighborhood. He said that he is not in favor of a favorable consideration of the request. Mehrdad Moayedi responded that the developer that originally zoned the property was not them and they did not make any promises that they did not uphold and Mr. Holland needs to get that straight. He said that the conditions were made by Mitchell Properties and they bought it already zoned. He said that they were not aware of a requirement for a masonry fence yet they were voluntarily going to construct one. Mr. Moayedi said that Baker Development built the buildings and went out of business and left the property with a bigger drainage problem that currently exists. He said that they have spent about $170,000 across the street to correct the problem that eventually affects the Tutts property. He said that he wants it made clear who they are and how they got there. Mr. Moayedi said that they are not creating apartments and the building that is closest to Mr. Holland will have a permanent residence. He said that the other building would have an executive suite for people to come and go. He said that the Highway Department is responsible for the road alignment to connect Thompson Terrace and Glade Road in the next thirty days. He said that the engineering firm had to correct all of the elevations for the area before they could be advised where to put the slab for the new building. He said that he would construct the retaining wall once the road is designed. He said that the comment on their credibility may have been made without knowledge of all of the facts. He said that his site plan turned into the city does not state a masonry fence, but that is something that they are voluntarily doing. He said that there will be a drop inlet that will be put in when the slab on the next building is poured. He said that the drainage cannot be fixed in such a small area without the inlet and the slab being poured. The grass cannot be planted to help the drainage until the building is finished. Commissioner Hill asked Mr. Moayedi when he purchased the property. He said that it was about two years ago. He said that he has sent guys on tractors to clean up the debris and dirt piles against the fence. He said that there couldn't be erosion because of no rain and how dry everything is. He said that staff asked him to do a temporary fix while they review the road design plans and elevations. T.U. Tutt displayed a copy of the zoning exhibit that was approved with the zoning change. He showed where it indicated a "proposed masonry fence" along his property. He talked about the erosion and said that he has fine irises and roses and they are being washed out when there were rains in the spring. The Commission discussed with the applicant the number of parking spaces and the requirements for a mixed use. Commissioner Edwards said that there would be shared access and parking and it appears that it is adequate. They discussed taking 2,000 s.f. out of the office parking ratio and how the residential would require less parking than an office use. Mr. Moayedi said that the tenant of the smaller unit would have a 3 year lease with an option to buy. He said that this would be their D/FW headquarters and they would use the suite when they had someone working from out of town. There being no one else present wishing to speak, the public hearing was closed. Staff said that they did not know why the masonry wall has not been built yet if it was required with the PUD. Mr. LeBa_ ron said that if the Commission wanted to make that a part of the conditions, they need to indicate beside the specifics, the time #hat it is to be constructed. He said that it is possible that the language was not clear in the previous PUD. The Commission asked the applicant to address the timing of constructing a masonry wall. Mr. Moayedi said that he will be willing to construct the wall once he has a permit to construct the slab and get the framing structure of the third building in place so that it doesn't damage the wall once it goes up. He said that he doesn't need to have the inside done, just the framing in place, structurally with the roof on then he can build the fence, landscape and put grass in so it doesn't hurt anybody's yard. Commissioner Rutherford asked Mr. Moayedi to get with Mr. Tutt to work out the drainage situation. He said that he would be glad to. Commissioner Hill asked Mr. Moayedi about the location of the masonry fence. He said that there is an existing fence placed in a concrete wall. He said that he could put a masonry fence in front of the wall, but he couldn't insert a masonry fence inside of where the wall is now. He said that he hopes that with the Tutt's permission, they could take their fence down so that there aren't two fences on top of each other. He said that he would get with the Tutts to work out the details. They determined that there was 235' along the common property lines. Commissioner Edwards said that she is a little confused because Mr. Tutt said that he would prefer to keep his steel fence and Mr. Moayedi would only need to build a masonry wall on the front part of the property. Mr. Moayedi said that from his side there would be two different fences and that would be o.k. because he plans on heavily landscaping the area. Mr. Moayedi said that he would be all right with leaving Mr. Tutt's fence and constructing a masonry wall, and if Mr. Tutt wants a wall built along the entire length of the property, he would do that too. Chairman Hart told Mr. Tutt that they wanted to make sure that they are taken care of. He asked Mr. Tutt if he was o.k. with leaving the metal fence on the property. Mr. Tutt said that the metal fence was fine with him and he has a concrete footing that comes up 12" high, but they have piled dirt up against it and have not gotten it out of it like they said they would. Chairman Hart asked Mr. Tutt if the first portion of masonry wall was built, would it improve what they are looking at Mr. Tutt said that it would and he has tried to diminish the buildings by putting lattice up and planting rose bushes, but he can't cover it all. Mr. Moayedi asked Mr. Tutt if he knew whether or not he knew if the steel fence was on his property or theirs. Barry LeBaron said that if Mr. Moayedi was required to put up a masonry screening wall, it is his responsibility that it is on his property and a surveyor can determine the location. He said that the requirement for the fencing is placed on the commercial and not the residential. Commissioner Rutherford moved to recommend approval with the construction of a masonry 6' fence approximately 235' in length to be built on or about after the third building is in place structurally. Commissioner Hill questioned what structurally complete means. Commissioner Rutherford said that it would be when the exterior of the building is completed. Commissioner Rutherford amended his motion to when the exterior of the building is completed. Staff asked for a clarification. Barry LeBaron said that there is 235' from the southwest corner of the property to the first notch along the point where the existing metal fence is located. He said that there is an additional 181' to Bedford Road. He said that the motion mentioned a specific distance that was on the side where the existing fence is located. Commissioner Rutherford amended his motion to be approximately 181' from the southeastern property line to the notch where the metal fence begins. Commissioner Hill seconded the motion. Commissioner Edwards said that she has some concerns about the smaller residential unit. She said that she is aware that the developer has some plans for it in the next few years, but what is going to happen three to four years later. She asked the Commission if that is something they want to get into. She said that she actually likes mixed uses, but there was a lot of opposition with this request. She said that she does not have a problem with the larger residential unit because someone will always be living in it, but the smaller one the company may sell and then it becomes vacant. Commissioner Fletcher said that he has to agree with Commissioner Edwards' statement. He said that it is not the fence or the drainage that concerns him, but he is concerned about the compatibility of zoning. He said that with an existing structure in an existing neighborhood, they would be changing the character of the neighborhood by approving the request and the 800 s.f. unit lends itself to becoming a rental property. He said that it may not be the intent of the applicant, but it could not be controlled in the future and he would be opposed to this ordinance. Commissioner Hill said that he sees two points, one being the residential use and the other being the neighborhood's concerns because the project has not been built in a way that they are happy with. He said that he does not have the concerns with the residential use because of the Village being built right around the corner and this is a good use for a transitional area. He said that he believes that the motion on the table is the right way to go. Commissioner Rutherford said that he agreed with Commissioner Hill and there is a comparable situation at the Ritz property because there is commercial on the one side of the road. Commissioner Fletcher said that there was no citizen opposition to the Ritr zoning change. Commissioner Rutherford said that he does like the mixed use and hopefully they can make sure that the owner of the property takes care of it through the enforcement of City ordinances. He said that in 3 to 4 years it may be sold and made a permanent residence. Commissioner Tyler said that if the property were to sell in the future, the new owner would probably want to make the entire building commercial and tear out the residential to make the entire area able to be rented for commercial use. He said that the amount of rental space would be important to investors. He asked if there was a way to make sure the residential area could not be expanded from 850 s.f. Barry LeBaron responded that the proposed ordinance could stipulate the maximum and minimum square footages. Commissioner Tyler said that he would not need those limits to approve the ordinance as set forth, but he is only making the recommendation to help move this item forward. He said that he believes if the property was sold in the future, a smart investor would get more money from commercial rentals than residential. Commissioner Hill asked staff if the site plans have the square footages on them and if they are included as attachments, do they need to add the maximum square footages to the ordinance. Barry LeBaron responded that if there are areas that may become a point of contention, he would prefer to see them listed in the language of the ordinance as the exhibit could be subject to interpretation. Commissioner Rutherford amended his motion to include the maximum residential living square footage within the language of the ordinance and the site plan. Commissioner Hill seconded the amendment. The vote being: Ayes: Rutherford, Tyler, Hill, Hart Noes: Edwards, Fletcher ORDINANCE 0-00-1247 AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND AMENDING ORDINANCE 0-96-1024 SITE PLAN AND CONDITIONS; PROVIDING FOR A PENALTY FOR VIOLATIONS AND AUTHORIZING PUBLICATION WHEREAS, an application for a zoning change was filed by Behjat McElroy on August 11, 2000, under Case No. Z-00-061; and WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing; and WHEREAS, notices were posted on the subject land as provided by the zoning ordinance; and WHEREAS, public hearings to change the zoning and the Master Plan on the property herein described were held before the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation; and WHEREAS, the City Council is of the opinion that the zoning change herein effectuated furthers the purpose of zoning as set forth in the Zoning Ordinance and is in the best interest of the citizens of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the accompanying Zoning Map (Exhibit A) are hereby amended insofar as they relate to certain land located in Colleyville, Texas, described as Lot 1, Block 1, Cavillino Park Addition, by allowing residential units with a commercial structure, with all site plans which are conceptual in nature, supporting documents, and any conditions and restrictions imposed and approved by the Council which are incorporated herein by reference including, but not limited to the conceptual site plan (Exhibit B), conceptual floor plans (Exhibit C); and subject to the following conditions: Ordinance 0-00-1247 Page 2 of 2 a. One (1) residential unit shall be allowed in those buildings noted on the conceptual site plan (Exhibit B). Not more than two (2) residential units shall be allowed on the property. b. The maximum size of each residential unit shall be as follows: 1001 Village Park Drive - 2,000 square feet 1005 Village Park Drive - 850 square feet c. A six (6) foot tall masonry fence shall be constructed along the southern common property line from the notch in the existing metal fence east to the eastern property line on Bedford Road, as shown in the conceptual site plan. d. Construction of the masonry fence shall begin no later than when the exterior walls of the building at 1001 Village Park Drive have been completed. Sec. 2. THAT any person, firm or corporation violating any of the provisions of this ordinance as read together with the Land Development Code of the City of Colleyville shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and .every day such violation continues shall constitute a separate offense and shall be punishable as such. Sec. 3. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternate method of publication provided by law. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of , 2000. The second reading and public hearing being conducted on the day of 2000. ATTEST: CITY OF COLLEYVILLE: Jean Harris, TRMC, CMC Donna Arp City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney Exhibit A -Zoning Map ~ .. s ~. ~ ! s ' t~ ~ ~ ~ ~ ~ i,>z ,~,,,{ ~ : ~j la 1 .77 K * 791 1 ^ jY 1 1 u } ~ e ~ t Qj~~ ~ ~ ~ s .~ w 1 1' ~ ~ ' ~~'S Rw (~q 1 ~ iR t ~ ,,~ r'~"" 16 2 {{ 1 A lit 4A 1 i z ~ 2Ra21 ~ ~~ ~ y ~ .7 ~c t r ~ i -- i. SR ~ y t K! ~ ~ - J .~ ~. ~ ~. .~ ,- ~ . ,~ , ~ ~` , a3 1.1i{~ o : i . ~~ ~~• /' Tx 1B1l- -rm ~0 CARQL ~ t i -_` ~.~ z 5 n r-- ~ w' " .. ~ r TN .~ 3 lb K ~ S ~ 3 t! '- / _~ A o j z'+rgod + ,k ~ ; t txt 1 i ~+ wr.2 r , 1~ - ~"` ~ 19 • ~--! -. ~°i ~ rrrb C,~~{Y LYNN I1R 12R 1 1 16 1 T ~j ii 16 S~ Sl -~ 1 ~ ~ Y' C~~jJ~!Edicweter Ct~~ R ~s • rt to o a al'`I~~~~~V~~~~~xLr _i r ~ w .~ , Exhibit B -Conceptual .Site Plan ~yw J. l: i oror arouse s _ •,~,. it J __. - =' ~ `I--- '~ atn 1a~naN't: -- iti L ~ ~~ 3" ~ 1 I.w_- _{ ~ ,!~/ ~ of .Y ~ t ~• ~. o yr'. u~ - ~, `~ _ ~. a ~~ ==~ o ` " - _ ~~ it ~~ .~ Jtf r E J ~~ ~ ~i t~~ti /~ ~ 1+~ i r G: _ 1 .i `~ ~, - 1,. r ~ `~~ i., i !1 i S~ 1 i ~ ~ ~~i =~~ ~~~;((t f~~ •q~i~t~_ ~i~j~1~ ~;`- ~" ~ ~ taw -•~''- ~ if 1'1,1{~ ~. f~=,;•(, ' ~ ~ ~ e~ Exhibit C -Conceptual Floor Plan for 1001 Village Park Drives Exhibit C -Conceptual Floor Plan for 1005 Village Park Drive CITY COUNCIL C~~S nr 1~, iC.C 1> AGENDA BRIEFING Form 10!03/00 CMO Approval: Item # 7 Ordinance # 0-00-1248 Previous Action: None DEPT. COMMUNITY DEVELOPMENT SUBJECT A Special Use Permit for an accessory building requested by Jim Gray, on Lot 3, Erickson Subdivision located at 300 Quail Run. First Reading and Public Hearing Background Jim Gray is the owner of a house located at 300 Quail Run. The owner has submitted a special use permit application (SUP) to construct an accessory building on the property. This SUP request is the first request for an accessory building under the new regulations adopted by the City Council in July 2000. A letter from the applicant is attached. The owner proposes to construct a 2,871 square foot garage on the property. One of the purposes for the garage is to house his collection of antique automobiles and his personal vehicles. The property currently has a one-car detached garage, approximately 1,024 square feet in size. The property at 300 Quail Run is 2 acres in size. The garage would be located on the north side of the house, approximately 230 feet from the street. (continued) `-~-~1 CITY MANAGE DEPART ENT HEAD FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Ordinance 0-00-1248 Page 2 The new accessory building regulations included size and location standards. All requests to exceed the base standards must be authorized by a Special Use Permit approved by the City Council. A comparison of the regulations and the proposed building is shown below. The proposed building meets all the requirements of the regulations except for the size. The applicant has requested a variance from this requirement, as allowed by the Code. CARPORT ZONING COMPARISON Category Zoning Requirement Applicant Proposal 1. Max. Size 1,750 sf 2,871 sf 2. Max. Number of Buildings 3 2 3. Side Setback 5 feet 20 feet 4. Rear Setback 5 feet 180 feet 5. Max. Height No taller than main building Less than height of main building The accessory building regulations limit the total square footage of all accessory buildings, basing the maximum on the size of the lot. The maximum square footage of all accessory buildings for this property is 1,750 square feet. Since both buildings exceed this requirement, a special use permit is required. If approved, the ordinance granting the special use permit will allow both the existing and proposed building, but restrict any future buildings to being approved by another special use permit. The Planning & Zoning Commission conducted a public hearing and considered this zoning change request at its September 11, 2000 meeting and unanimously recommended approval of the request. Recommendation Denial Attachments ^ Location map ^ List of Property Owners Within 200 Feet ^ Letter from Applicant ^ Planning & Zoning Commission minutes ^ Ordinance 0-00-1248 • Zoning Exhibit & Drawings (see paper copies) Location Map It ~. ., - - ; v 7. a ~ _ ,~ a• s • t! 1 / ~ l7 .~ ~ R~~ ~, ]- 7• 11 >r >• K 1• r fa ~ •~ ~ n /• u ' R tlE ~ ; K pD ~,~, ~/' • M /1• I>A AI /.• K AC ~~ J K ~' el Yt iL a o - 9~,-to~lb .. ,. a• ,. ~~ ~ N 1• ] , U t A 1 • ) t / 7 Nil a '~ 11 4 ^U71 U 17 11 N • • s 7 1 0 1 1 Z71 ~ L~OI R • ) 1 LI• IA >AK 1YCOM Q K 11 K = • • ~ 711 ) • • ahK ] • J al 7f!• • 1 7 • • • • >• K ~ I1 • 7 • 70 li y'l/ K K K /• 17 N /f 7 ] 1 ) ] ~, f ^ /f 1. 3 1w Y • iU•O. CQa77 Dt M Ci[T 771Q1f * 1 1 1 117 K J• K • >w 7I ~'K K 1 ) f f • 3 7 1 f • ) J7 K O List of Property Owners Within 200 Feet Terry Stallings James & Norma Glenn Judith Conway 208 Quail Run 212 Quail Run 3516 Meadowlark Lane Colleyville, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034 Theodore & Rene Nophsker Joseph Cutlip Elliott Young 3512 Meadowlark Lane 3513 Blue t~uail Lane 3717 Blue Quail Lane Colleyville, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034 John & Carol Morrow 404 Falcon Court Colleyville, TX 76034 Ming Chiu 8 Sau King Leung Davis & Dorothy Shular, II 400 Falcon Court 3513 Meadowlark Lane Colleyville, TX 76034 Colleyville, TX 76034 Emmett 8~ Barbara Doss Harold Burgert. III Owen 8~ Mary Long 3517 Meadowlark Lane 405 Woodbriar Court 401 Woodbriar Court Colleyville. TX 76034 Colleyville, TX 76034 Colleyville, TX 76034 John Hall Ralph Doughty Cleo Watson P.O. Box 820344 404 Woodbriar Court 313 Briarwick Lane Fort Worth, TX 76182 Colleyville, TX 76034 Colleyville, TX 76034 Charity Duckworth Curtis McGinley James Mobley 209 Chapelwood Drive 305 Briarwick Lane 301 Briarwick Lane Bedford, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034 Jerry & Cheryl Hatfield 213 Briarwick Lane Colleyville, TX 76034 Case S-00-062 Thomas & Sharon Taylor 209 Briarwick Lane Colleyville, TX 76034 According to the last published Tax Records dated 09-01-99, individuals who own property that is within the 200' of the proposed zoning change request are listed above. I certify that the parties listed above have been notified of the proposed zoning change request as required by Section 211 the Local Government Code. (Notices dated: September 1, 2000) _ Jan Levy Planning & Zoning ssistant Letter from Applicant Date: 8-1 ~-?000 To: City of Colleyville From: Jim Grav Re: Planning and Zoning Assistance My wife and 1 would like to build a 2,871 square foot garage/storage building, which ~i~ould be used daily for our personal automobiles and our classic auto collection. We currently do not have a garage for this kind of use. Presently, we have a barn that w~•~~s convertocl into a guest quarters with a one car garage unit. This u~as an existing building when w°e purchased our home in 1998. The new garage will be designed to coordinate w7th our home and to improve our property. Planning & Zoning Commission minutes PUBLIC HEARING - A Special Use Permit for an accessory building requested by Jim Gray, on Lot 3, Erickson Subdivision located at 300 Quail Run. Case S-00-062 Barry LeBaron presented the case to the Commission. He told about the location, size, and style of the proposed structure. Chairman Hart opened the public hearing. Those present wishing to speak were: Fran Gray, 300 Quail Run, said that the structure will blend and look like the existing house and be out of sight from the street. She said that her husband collects very expensive automobiles and needs a place to keep them. She said that there would be no commercial use of the building. Royce Brewer, 3504 Meadowlark, said that the property had been used for a commercial landscaping business for many years and they don't want commercial activities. He said that they do not want vehicles coming and going as was happening with the lawn service. Fran Gray said that her husband will not be doing repairs on the cars. There being no one else wishing to speak, the public hearing was closed. Commissioner Hill said that this is a very large structure and he was surprised at the lack of opposition. Commissioner Rutherford agreed. Commissioner Edwards moved to recommend approval of the special use permit for an accessory building. Commissioner Rutherford seconded the motion. The vote being: Ayes: Rutherford, Edwards, Tyler, Fletcher, Hill, Hart Noes: None ORDINANCE 0-00-1248 AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP BY AUTHORIZING A SPECIAL USE PERMIT FOR AN ACCESSORY BUILDING ON LOT 3, ERICKSON SUBDIVISION; PROVIDING FOR A PENALTY FOR VIOLATIONS AND AUTHORIZING PUBLICATION WHEREAS, an application for a special use permit was filed by Jim Gray on August 18, 2000, under Case No. S-00-062; and WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing; and WHEREAS, notices were posted on the subject land as provided by the zoning ordinance; and WHEREAS, public hearings to change the zoning and the Master Plan on the property herein described were held before the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation; and, WHEREAS, the City Council is of the opinion that the zoning change herein effectuated furthers the purpose of zoning as set forth in the Zoning Ordinance and is in the best interest of the citizens of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT, the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the accompanying Zoning Map (Exhibit A) are hereby amended insofar as they relate to certain land located in Colleyville, Texas, described as Lot 3, Erickson Subdivision, by authorizing a Special Use Permit for an accessory building, with all site plans which are conceptual in nature, supporting documents, and other conditions and restrictions imposed and approved by the Council which are incorporated herein by reference including, but not limited to the conceptual site plan (Exhibit B}, and subject to the following conditions: Ordinance 0-00-1248 Page 2 of 2 a. The maximum size of the accessory building shall not exceed 2,871 square feet in floor area. b. The maximum number of accessory buildings allowed on this property shall be two (2). Any additional accessory buildings must be approved by special use permit. c. The accessory building shall not be used for commercial or other non-residential uses. Sec. 2. THAT, any person, firm or corporation violating any of the provisions of this ordinance as read together with the Zoning Ordinance of the City of Colleyville shall be guilty of a misdemeanor and upon conviction thereof shall be fined in a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. Sec. 3. THAT, the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternate method of publication provided by law. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2000. The second reading and public hearing being conducted on the day of 2000. ATTEST: CITY OF COLLEYVILLE: Jean Harris, TRMC, CMC City Secretary APPROVED AS TO FORM AND LEGALITY: Donna Arp Mayor Ross T. Foster City Attorney Exhibit A -Zoning Map „ s o - 9~!-Ioelb ,~ >a !. ~. ~. !s w + 1 Ir .. ~.--~ 1K y '• 11 ~ b i >: :1 >» n a s± +s +• +a w a ~ le s • F : R ~ , 1_ t Z11 ~ ~ K ~Y ~~ 44S 1 ri t ~ • M iM />fl • ~ t ]4 wl aZ 111 lOf~ f lwK !~C JK JK ~'C V ~ 3 S~~ la,. SoN t ,1 .1 ACf ~~K~ JK t~1 ~ U ! 3f 1f • f •' ! 1 L ~L ` ,~ s 0 11A1 Jl TM 13 11 w • 1 Lp 7 ,K ! • ! ! 1 1 via LT ~ 1 aK• nl !•x S r tsuON CT s ~ 10K s • • ~ i• ~ s • s 1 sl !ue ! s ! ~, ! • a s Ir x 12 • T • >a t! t• 1 = niic 1• n t~ 1• u , : / s • s .~ 1 a ~ >w s • 0~. L7~ D! Iw C[!Y 1aQ}S '.r •c ~ +.n• we as K • A a 20 ~ r s s • ! ! 1 • • ~ .1pK Exhibit B -Conceptual Site Plan CITY COUNCIL ~~~,~ w ~~ Tc<a~ AGENDA BRIEFING For mt .: 10!03100 CMO Approval: Item # 8 Ordinance # 0-00-1249 Previous Action: None DEPT. COMMUNITY DEVELOPMENT SUBJECT: Amending Chapter 3 -Land Use of the Colleyville Land Development Code regarding large commercial stores First Reading and Public Hearing Background At the September 19th City Council meeting, an ordinance was approved which places a moratorium on the issuance of permits for any commercial store containing 55,000 square feet or more. The moratorium will expire in 61 days, on or about November 19, 2000. This time frame will allow the City time to complete the process for adopting new regulations for large commercial stores. Staff has prepared a draft ordinance to establish regulations regarding large commercial stores, which, if approved by the City Council, will become effective on or before the date when the moratorium expires. The draft ordinance attached to this agenda briefing has been prepared by using copies of similar ordinances from a number of cities around the country and from information on large commercial stores provided by the American Planning Association. (continued) lG MAN GER DEPAR MENT HEAD FINANCIAL REVIEW (IF NECESSARY) __ Agenda Briefing Ordinance 0-00-1249 Page 2 Large commercial stores, more commonly referred to as "big box retailers," vary greatly in size, but they typically range from 50,000 square feet of building space to as large as 200,000 square feet in the "supercenter" category. Depending on the population size and transportation characteristics of a community, the issues associated with development of a big box retailer often become first noticed when a structure of approximately 50,000 square feet is proposed. Citizens residing near a proposed large commercial facility generally perceive a big box retailer as a nuisance to their particular neighborhood. Big box retailers usually have several common characteristics; they are large rectangular single story structures, seldom have any visual architectural appeal and generally have large concrete parking areas. Big box retailers require very large sites of about 10-12 acres, or more. Sites of this size are generally only found in industrial areas of many cities, where it is much easier to accommodate the large parking areas required to satisfy the needs of a large building footprint. Typically, the siting of a big box retailer is such that the parking lot is highly visible from the adjacent roadway and the building is situated to the rear of the parking lot. In addition to the huge size of the building facade, it is the large concrete parking area that is often cited as one of the primary objectionable features of the big box retailer. The attached ordinance, if approved, will amend the Colleyville Land Development Code by inserting a new section to establish regulations for large commercial stores. The proposed ordinance contains minimum site criteria intended to mitigate many of the objectionable features of these big box retailers. Historically, big box retailers have focused on sites served by Interstate or U. S. highway routes, as evidenced by the fact that virtually every community surrounding Colleyville, where these types of major transportation routes exist, has attracted at least one big box retailer over the past few years. Since Colleyville is primarily a residential community and is not served by a major Interstate or U. S. highway facility, it has not in the past become a targeted location for the big box retailer. However, recent economic development trends indicate that many large corporations are changing their retail development strategies to place their big box facilities closer to residential neighborhoods in order to tap new markets. Due to Colleyville's small population size and the absence of any Interstate or U. S. Highway transportation routes, it is more likely that "mid-box" retailers rather than "supercenter" stores would find a suitable location within Colleyville. From a perspective of proportionality, a "mid-box" concept in Colleyville would probably have many of the same adverse effects on adjacent properties as would a superstore in a larger city. Agenda Briefing Ordinance 0-00-1249 Page 3 The attached ordinance has been drafted to affect any commercial store, whether it is a single store or a combination of stores, which occupies 50,000 square feet or more. The ordinance will amend the Land Development Code to allow a large commercial establishment containing 50,000 square feet or more of building footprint the option of either locating "by right" in the ML-Light Manufacturing District or requesting rezoning to a Planned Unit Development -Commercial. The ordinance establishes minimum site criteria regarding parking lot lighting, parking lot landscaping, landscaping buffers along public rights-of--way and where the development is adjacent to residential property, as well as establishing criteria for the exterior appearance of the building. The City of Colleyville adopted building design criteria in 1996 and the attached ordinance enhances those requirements by specifying brick or stone as the only acceptable exterior surface material. The Planning and Zoning Commission considered the proposed ordinance at its September 25th meeting and recommended approval by a vote of 6-1 (Commissioner Hill voting against). Also, there were several items recommended by the Commission for inclusion in the ordinance. The suggestions included shopping cart storage, security lighting intensity, varying the building set back according to the size of the building, an option for alternative exterior surface materials and a few other small items that have been incorporated into the ordinance. Recommendation Approval Attachments ^ Ordinance 0-00-1249 ORDINANCE 0-00-1249 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING CHAPTER 2 -DEFINITIONS AND CHAPTER 3 -LAND USE, OF THE LAND DEVELOPMENT CODE, AS AMENDED, BY APPROVING REGULATIONS FOR LARGE COMMERCIAL STORES; PROVIDING A PENALTY CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND AUTHORIZING PUBLICATION WHEREAS, Chapter 211 of the Texas Local Government Code authorizes the governing body of a municipality to adopt zoning regulations to regulate the height, number of stories, size and bulk of buildings and other structures; and WHEREAS, the City Council has determined that the unregulated development of large commercial stores presents unusual land use concerns for the City, tend to have irreversible adverse impacts on adjacent neighborhoods, and promotes dangerous congestion in the streets; and WHEREAS, the City Council of the City of Colleyville desires to amend Chapter 2 -Definitions and Chapter 3 -Land Use of the Colleyville Land Development Code, Ordinance 0-00-1214, by approving regulations for large commercial stores; and WHEREAS, notice of a hearing before the Planning and Zoning Commission was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing; and WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing; and WHEREAS, the Planning and Zoning Commission has held a public hearing and forwarded its report and recommendation to the City Council for consideration. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Chapter 2 -Definitions, Section 2.5, Definitions, of the Land Development Code is hereby amended to add a definition, such definition to read as follows: Large Commercial Store. A commercial store, or any combination of commercial stores within a single building, occupying fifty thousand (50,000) square feet of floor area, or more. Ordinance 0-00-1249 Page 2 of 10 Sec. 2. THAT Chapter 3 -Land Use, Section 3.24.C, Table of Permitted Uses, of the Land Development Code is hereby amended to add a permitted use, such permitted use to read as follows: Large Commercial Store: (see Section 25.1) Sec. 3. THAT Chapter 3 -Land Use of the Land Development Code is hereby amended by adding Section 25.1 Large Commercial Stores, such section to read as follows: Section 25.1 Large Commercial Stores 25.1.A Applicability The criteria in this Section shall be applicable to the construction of any new large commercial store, whether allowed by right or as an approved Planned Unit Development-Commercial. These criteria shall not be applicable to the use, re-use, modification or consolidation of existing commercial stores developed prior to November 19, 2000, or to the expansion of commercial stores existing as of November 19, 2000, provided the expansion does not exceed ten percent (10%) of the existing building footprint. 25.1.8 General Provision No new large commercial store shall be permitted within the city of Colleyville, except where allowed as follows: a. Large Commercial Store: allowed by right in the ML -Light Manufacturing District b. Large Commercial Store: (Permitted as a PUD - C) c. No large commercial store shall be permitted within an area approved for a Planned Unit Development -Commercial or a previously approved Planned Unit Development -Commercial unless the approving ordinance contains a specific provision for a large commercial store as provided in this Section. The requirements and procedures for a Planned Unit Development - Commercial contained elsewhere in the Colleyville Land Development Code and the additional requirements set forth in this Section shall be used in the review of an application for a large Ordinance 0-00-1249 Page 3 of 10 commercial store. The City Council may establish such terms and conditions as are necessary to protect the general welfare of the public and the adjacent properties. For purpose of this regulation, a commercial store which contains fifty thousand (50,000) square feet of floor area, or more, shall be declared a large commercial store and be subject to these criteria. 25.1.C Application and Development Requirements Every large commercial store must comply with the requirements of this Section. All site plan reviews required by the Colleyville Land Development Code or applications fora rezoning request for a Planned Unit Development -Commercial for a large commercial store shall include all the information outlined as follows. a. Site Plan - A site plan, drawn to scale, showing the property boundary, all proposed buildings, water features, creek channels, the 100-year flood plain, outdoor storage and outdoor display areas, proposed driveways, parking lots, landscaped areas, loading and delivery docks, refuse and recycling facilities and other physical features which may influence the development of the site. b. Elevation Drawings -Building elevation drawings, drawn to scale, indicating the type and percentage of each exterior building wall material. c. Outdoor Lighting - A lighting plan that complies with the requirements of this paragraph. Light poles situated within 300 feet of residential property shall not exceed twenty (20) feet in height. Exterior lighting must be High Intensity Discharge (HID) lights shielded and directed away from adjacent properties and shall produce light no greater than one foot candle at the property line, except at driveway entrances which shall be lighted adequately to provide for safe access to the property. Wooden light poles shall be prohibited at an illumination standard. Security lighting at the rear and sides of the building shall be designed to prevent objectionable glare onto any residential property. 25.1.D Development Requirements a. Building Heighf, Set Back Requirements and Maximum Lot Coverage -The maximum building height, front, side and rear Ordinance 0-00-1249 Page 4 of 10 building set back lines, and maximum lot coverage shall be in accordance with the following schedule: Buildin S et Back Re uirements S. F. of Primary Building Front Side Rear Max. Building Hei ht Max. Lot Covera e 50.000 - 99,999 80 ft. 100 ft. 80 ft. 35 ft. 40% 100,000 -149,999 100 ft. 125 ft. 100 ft. 35 ft. 40% 150,000 -199,999 125 ft. 150 ft. 125 ft. 35 ft. 40% 200,000 8 lar er 150 ft. 175 ft. 150 ft. 35 ft. 40% b. Front Facade Length -For every one-hundred (100) feet of building elevation of the front facade, as viewed from the public street at the center of the lot, there shall be at least one wall plane projection or recess of at least fifteen (15) feet. Said recess or projection shall extend a minimum of twenty-five (25) feet. c. Side Facade Features -Side building facades shall include a minimum of three architectural changes, such as (1) a changing plane not less than five (5) feet in width and twelve (12) inches in depth, (2) a surface material change of not more than thirty (30) feet in length, as measured horizontally, or (3) a combination of these elements. d. Building Design -The site plan and building elevation plans shall comply with the requirements of Chapter 6 -Building Design of the Colleyville Land Development Code, except where modified by the requirements in this Section. The minimum building design score shall be 30 points. e. Exterior Surface Materials - A minimum of seventy-five (75%) percent of each exterior wall, excluding door and window openings, shall be constructed of clay-fired brick, native stone, cast stone, or a combination of these materials. Tilt-up concrete construction is permitted, provided the exterior surface is covered with clay-fired brick, native stone, cast stone, or a combination of these materials. Stucco and EIFS (Exterior Installation Finished System) are permitted for not more than twenty-five (25%) percent of the exterior surtace. Proposals for surtace materials which produces textured-natural exterior surfaces may be considered as an alternative. Ordinance 0-00-1249 Page 5 of 10 f. Exterior Surface Colors -The exterior surfaces shall be of a natural finish or painted, provided the colors are low reflectance, subtle, natural, earth tone or neutral colors such as off-white, tan, brown or gray. Trim and accent areas may feature brighter colors, including primary colors, provided not more than twenty (20%) percent of the wall surface area, excluding door and window openings, may be painted with a company logo color. High intensity or fluorescent colors are prohibited. g. Cusfomer Entrances -All sides of a large commercial store that directly face an abutting public street shall feature at least one customer entrance. Where a large commercial store faces more than two abutting public streets, this requirement shall only apply to two sides of the building. h. General ~ Landscaping Requirement -The landscaping of the development shall comply with the requirements of Chapter 4 - Landscaping and Buffering of the Land Development Code, except where modified by the requirements of this Section. All ground surfaces not used for buildings, sidewalks, roadways or other impermeable surfaces shall be covered with live grass, turf, shrubbery, trees, ground cover, flowering plants or appropriate mulching. In order to insure for a variety of plant materials the following minimum requirements for grass, shrubs, and trees shall be provided: . Minimum Landscaping Coverage: Not less than twenty percent (20%} of the total land area of the development shall be, landscaped. At least fifty percent (50%) of the total landscaped area shall be located in the street yard(s). No credits for reducing the percentage of required landscaping shall be allowed. ii. Trees: Landscaping shall include the retention or planting of one (1) three-inch (3") caliper tree per each forty (40) feet of street frontage. These trees to be planted within the landscaped buffer adjacent to each street frontage. Landscape Buffer and Screening Wall Adjacent to Residential Property -Along the entire length of the common property line adjacent to residential property there shall be a landscape buffer, a minimum of twenty (20) feet in width, provided along the entire length of any property line adjacent to any residential property. Ordinance 0-00-1249 Page 6 of 10 The landscaped buffer shall contain lawn grass or ground cover and be maintained as a permanent landscaped area. There shall be no buildings, parking areas, driveways, sidewalks or structures contained within the required buffer. The landscaping buffer shall include the retention or planting of one (1 } three-inch (3") caliper tree per each forty (40) feet of common property line with an adjacent residential property. In addition to the landscape buffer, there shall be a solid screening wall constructed of clay-fired brick, native stone, cast stone, or a combination of these materials, not less than eight (8) feet in height nor more than ten (10) feet in height. Said screeing wall shall be constructed generally parallel to and twenty (20) feet from the common property line with the residential property. j. Landscape Buffer and Screening Adjacent to Public Streets - There shall be a minimum twenty (20) foot wide landscape buffer adjacent to all street rights-of-way. There shall be no buildings, parking areas, driveways, sidewalks or structures, except permanent signs, contained within the required landscape buffer. A driveway or sidewalk may cross the buffer to provide access to the site. Within the landscaped buffer, there shall be either one or a combination of the following landscaping features: i. Earthen Berms: A minimum of thirty (30) inches in height with a maximum side slope of three feet to one foot of rise. The berm shall be entirely vegetated with lawn grass or groundcover. ii. Shrubs: A row of shrubs consisting of individual shrubs planted not less than twenty-four (24) inches on center which will form a solid continuous visual screen of not less than thirty (30) inches in height within a two year period after planting. Shrubs shall be maintained so as to not exceed six (6) feet in height. The shrub row shall be located along the portion of the landscaped buffer that is the furthest from the street right-of-way. iii. Low Screening Wall: A solid screening wall constructed of clay- fired brick, native stone, cast stone, or a combination of these materials, not less than thirty (30) inches in height. Said screening wall shall be constructed generally parallel to and twenty (20) feet from the street right-of-way k. Parking Lot Landscaping -Parking areas shall contain a minimum of one (1) landscaped island per sixteen (16) parking spaces. No Ordinance 0-00-1249 Page 7 of 10 landscaped island shall be less than three-hundred (300) square feet. Every landscaped island shall include one (1) three-inch (3") caliper shade tree with the remaining area covered with grass, shrubs or ground cover. Landscaped planting areas shall be located so that no parking space shall be more than seventy-five (75) feet from the trunk of a shade tree. Existing trees located within rights-of-way, but outside medians, may be used to meet the distribution requirements of this paragraph. Where a landscaped island is adjacent to a landscaped buffer, the parking spaces adjacent to the landscaped island shall be paved with a pervious material pave-stone. The parking lot landscaping requirements contained in the paragraph shall not be applicable to the interior parking spaces of a parking garage. I. Irrigation -All landscaped areas shall be irrigated in accordance with the requirement of Chapter 4 of the Land Development Code. m. Curbing of Landscaped Areas -All landscaped islands and landscaped areas shall be protected from vehicular encroachment by concrete curbs or wheel stops a minimum of six (6) inches in height. n. Permanent Ground Signs -The development shall comply with the provisions of Chapter 7 -Sign Regulations of the Colleyville Land Development Code, except that only one monument sign per street frontage shall be allowed. The maximum height of the monument sign structure shall be eight (8) feet. The maximum area of the monument sign structure shall be one-hundred (100) square feet. Only external illumination shall be allowed. Each side of the monument sign structure shall contain an architectural feature of clay-fired brick, native stone, cast stone or a combination of these materials. The architectural feature shall be equivalent to fifteen (15%) percent of the total area of the sign structure. o. Attached Building Signs -The development shall comply with the provisions of Chapter 7 -Sign Regulations of the Colleyville Land Development Code, except that the total square footage of all wall signs shall exceed ten (10%) percent of the wall face. p. Tree Preservation -The development shall comply with the provisions of Chapter 5 -Tree Preservation of the Cofleyville Land Development Code. Ordinance 0-00-1249 Page 8 of 10 q. Off-Street Parking and Loading Requirements -The development shall comply with the requirements of Section 3.29 -Off-Street Parking Requirements of the Colleyville Land Development Code. The minimum number of parking spaces shall be one (1) space per two-hundred and fifty (250) square feet of gross floor area. r. Delivery /Loading Spaces - No delivery or loading space shall be located within one-hundred (100) feet of a residential property. All delivery and loading spaces shall be screened from public view from a street right-of-way or an adjacent residential property by a twelve (12) foot tall wall of like material to the building. Said wall shall comply with the building setback lines established for the zoning district. No delivery or loading area shall be operated between the hours of 11:00 p.m. and 6:00 a.m. s. Outdoor Display Areas -Outside display of merchandise shall be allowed, provided that it shall be limited to an area within eight (8) feet of the front wall of the primary building and further provided that emergency pedestrian access to the building is not blocked. No merchandise shall be displayed between the hours of 11:00 p. m. and 6:00 a. m. For purpose of this regulation, the front wall shall be the front containment wall of the structure and not the front of an overhanging walkway cover. t. Outside Storage and Sales Areas - No outside storage area shall be located within one-hundred (100) feet of a residential property. Outside storage and sales areas shall be allowed beyond eight (8) feet from the front wall of the primary building provided that it shall be limited to 10% of the gross floor area of the building, but no larger than 10,000 square feet. The outdoor storage and sales area shall be screened from view from adjacent residential property or from view from a public street by an eight (8) foot tall solid masonry screening wall constructed of like material to the building. When facing a public right-of-way or residential property, the screening wall shall comply with the building setback lines established for the zoning district. u. Refuse Collection - No refuse collection shall occur within 100 feet of residential property. All refuse containers, including recycling containers, and trash compactors shall be screened from view from a public street and from adjacent residential properties by an enclosure constructed on three sides with an eight (8) foot high solid masonry screening wall constructed of like material to the Ordinance 0-00-1249 Page 9 of 10 building. When a refuse container, trash compactor or recycling container is situated adjacent to a residential property, the screening wall enclosure shall comply with the building setback lines established for the zoning district. v. Screening of Mechanical Equipment -Roof or ground-mounted mechanical equipment shall be screened to mitigate noise and views in all directions from adjacent property. If roof mounted, the screening material shall be designed to conform architecturally with the design of the building. Ground-mounted mechanical equipment shall be screened by a solid masonry screening wall constructed of like material to the building and be of sufficient height to block the view and noise of the equipment from adjacent property. w. Cart Storage -Temporary shopping cart storage shall be allowed within parking areas. All shopping cart storage areas shall be contained within the primary building, except that temporary shopping cart storage within parking areas shall be allowed. Sec 4. THAT Ordinance 0-00-1214, the Land Development Code, as amended, shall remain in effect, except where amended by this ordinance. Sec 5. THAT it is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and ~ if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. Sec 6. THAT any person, firm or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined in a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. Sec 7. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternate method of publication provided by law. Ordinance 0-00-1249 Page 10 of 10 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2000. The second reading and public hearing being conducted on the day of 2000. ATTEST: Jean Harris, CMC City Secretary CITY OF COLLEYVILLE: Donna Arp Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney CITY COUNCIL ~ti e~ resss AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 9 Ordinance # 0-00-1250 Previous Action: None DEPT. ENGINEERING SUBJECT Approval of City/Developer Agreement with Gottfredson Land Development 1, L.L.C. for Tanglewood Addition - by Consent First Reading and Public Hearing Badcaround The plat of the Tanglewood Addition will soon be filed with Tarrant County. Zoning for Tanglewood Addition was granted by Ordinance 0-99-1191 under Versailles Estates. Public improvements associated with this development are currernly underway. Staff has reviewed the subject agreement with Gottfredson Land Development I, L.L.C. and frnds it to be consistent with developmental policies and ordinances. All items in this agreement are standard with the exception of item #6, which states that the City agrees to pay the Developer a sum not to exceed $2,200, for the construction of additional sidewalks along John McCain Road, to conform with the City's Sidewalk and Trail Master Plan. (continued) ARTMENT HEAD REVIEW (IF NECESSARY) CITY MANAGER Agenda Briefing Ordinance 0-00-1250 Page 2 Financial Impact Funding for the additional sidewalks will be available from FY01 Sidewalk Construction Account #001-33.6388. Recommendation Approval of the City/Developer Agreement with Gottfredson Land Development I, L.L.C. Attachments City/Developer Agreement Site location map (paper copy only) Ordinance 0-99-1191 (paper copy only) Ordinance 0-00-1250 CITY OF COLLEYVILLE CITY/DEVELOPER AGREEMENT TANGLEWOOD ADDITION STATE OF TEXAS COUNTY OF TARRANT KNOW ALL MEN BY THESE PRESENTS: That Gottfredson Land Development I, L.L.C., hereinafter called "Developer«, and the City of Colleyville, Tarrant County, Texas, her+einaRer called "City', enter into the following agreement In consideration of the mutual covenants herein contained and for the purpose of developing lots in Tanglewood an Addition to the City of Colleyville, as filed of record in Cabinet ,Slide Number of the Plat Records of Tarrant County, Texas, the parties hereto do agree: The Developer will provide a complete service connection at each lot, including tap, service line, and curb stop and tap for sewer. The charge for the right to conned to the system shah be in acxordanoe with the City's current water and sewer tap fees. Fees will be charged and paid at the time building permits are issued. 2. The Developer will contrail for street, drainage, water and sewer requirements with reputable contractors. Atl contrail documents shall be prepared under the supervision and bear the seal of the Registered Professional Engineer who shall be licensed in the State of Texas. Before acceptance of the public improvements by the City, the contractor or contractors will famish a two year maintenance bond or place funds in escrow with the City for two years, such bond or escrow to be in the amount of ten percent (10%) of the construction cost of all public improvements. 3. The Developer agrees to pay all fees associated with development within the City of Colleyville inGuding but not limited to the a 5% plan review and inspection fee, parkland dedication fee and all Project fnspedor overtime charges. 4. Developer agrees to reasonably inform builders of the drainage requirements set by the City approved drainage and lot grading plans. Developer is to assist, at no additional cost, in resolving any and all disputes conoeming the construction of any retaining walls faalities or other necessary structures n~garding lot drainage and compliance with the approved lot grading plan. No deviations from the City approved plans will be accepted. 5. The Developer and City understand that each may only cancel or amend the terms of the agreement (upon mutual agreement of the parties) with speck written authority of the City. 6. City agrees to pay the Developer a sum not to exceed $2,200, for constructing an additional three feet in width, 208 linear feet of sidewalk unto the proposed five- foot sidewalk along John McCain Road. This proposed eight-foot sidewalk would conform to the City's Sidewalk and Trail Master Plan. 7. Upon completion of the work, good and suffiuent title to all facilities constructed, warranted free of any liens or encumbrances, is hereby vested in the City of Colleyvilie. IN WITNESS WHEREOF, the parties to these presents have executed this oantract in three (3) oounterparts, each of which shall be deemed an original on this day of . 2000. DEVELOPER Mark Gottfredson Gottfredson Land Development 1, L.L.C. CITY OF COLLEYVILLE Donna Arp, Mayor Jean Hams, City Secretary -._". _ ._.- _- ..,..~..,~- _ . -- ~ ~, r~ . -- v ~_ _ r ,: .. ~. ~= ~nr. v '_ a. a .z. 'E o Fez ... ~ ~- ~ ~ ~ M ~1 FG ~ ~* r N' - ~ r ~ ~ s~ ~ ~r° v s _- i~- ~ ~ ' sC ! ~ r r r ~ -' ~ s ~ ~ ~~3 .' ~ f fll _ --- ---Q------ --- - ~ r' - t- ~ _~. ~ ~ rr ~ ` p ri. .;r ~~ ~ + N , N ii \ ~ F ~ /~ ~~ a ' ~. ~. O ~ .~ ~a . ,~ ~ ., ~ .• .. ~~~.~: d ., ~F ice. ~~ -~ ~ Z - 'F' •~ I L '~` (I ~ ~, ~,y ~ ~ i ~® Za J ~ i o acs r s r i = i _ -~ r ~ s o w rr~~ r [ v ~ O = ,1~i r r •Q ~ r s r s ~ r s j' ~ ~ ,~. o d ; •,_ _ o ~ _ _ _ d C ---- - - - - ! ' 'r ~ ~ -=ss._r.. ~7~-r-=r ,o ~ y r t. . e : . ~ i ~ , .~ 3® .. ~. • ~ ~ i • - - r s i I ~ .r. rl r ~• ~ a ---- ~d r ~ a t ~ ~ _ • _ I • ~ - _ , 1 ~ ~ ~ o ~ ~`_'; y~ ® r~ ~ r ~ s ~ r 1 t ODD © -_ 1 ~ ~ ~~ _ I ~ _. A ~ A , ~ SY , ~ ~; ~ . ~,, ~ ~ ...~..~ ~ _ ORDINANCE 0-99-1191 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF APPROXIMATELY 21.63 ACRES COMPRISING A PORTION OF LOT 17, BLOCK 3, PEBBLE HILL PLANTATION ESTATES, AND ALL OF LOT 2, BLOCK 1, BEAR ~ CREEK PLANTATION ADDITION; FROM THE AG AGRICULTURE DISTRICT TO THE PUD-R (PLANNED UNIT DEVELOPMENT RESIDENTIAL) DISTRICT; PROVIDING FOR A PENALTY FOR , VIOLATIONS AND AUTHORIZING PUBLICATION: , ~ WHEREAS, an application fora zoning change was filed by Mark Gottfredson, Gottfredson Land Development L.L.C., on September 17, 1999, under Case No. Z-99-071; and ~ !~ WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet j of the property herein described at least 10 days before such i hearing; and WHEREAS, notice of a public hearing before the City Council was L ' published in a newspaper of general circulation in Colleyville at least 15 days before such hearing; and , WHEREAS, notices were posted on the subject land as provided by the zoning ordinance; and WHEREAS, public hearings to change the zoning and the Master Ptan on the property herein described were held before the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation; and, WHEREAS, the City Council is of the opinion that the zoning change herein effectuated furthers the purpose of zoning as set forth in the Zoning Ordinance and is in the best interest of the citizens of the City of Colleyville; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT, the Master Plan, the Zoning Ordinance of the City of Colleyville, Texas, and the accompanying Zoning Map (Exhibit A) are hereby amended insofar as they relate to certain land located in Colleyville, Texas, described by metes and bounds (Exhibit 6), by changing the zoning of said property from the AG Agricultural district Ordinance 0-99-1191 Page 2 of 4 to the PUD-R (Planned Unit Development Residential) district, together with all site plans which are conceptual in nature, supporting documents, and other conditions and restrictions imposed and approved by the Council which are incorporated herein by reference including, but not limited to the conceptual site plan (Exhibit C) and the statement of planning objectives (Exhibit D); and subject to the following conditions: 1. GENERAL a. The purpose of this PUD-R is for single-family residential development, constructed at an approximate density of 0.45 dwelling units per acre. b. This property is subject to all the regulations contained in the Colleyville Zoning Ordinance, Subdivision Regulations, and other land development ordinances, except where amended by this ordinance. 2. PERMITTED USES a. Single family residences, detached b. Parks and open space 3. LOT REQUIREMENTS AND SETBACKS a. Minimum Lot Size b. Minimum Lot Width c. Minimum Lot Depth d. Front Building Line e. Side Building Line f. Rear Building Line 30,000 square feet 125 feet 125 feet 30 feet 15 feet 25 feet 4. OPEN SPACE a. This development shall provide a minimum of 20% common open space for the leisure and recreational use of the development's residents. The open space shall comply with the provisions contained in the Zoning Ordinance. All open space areas shall be landscaped. Ordinance 0-99-1191 Page 3 of 4 5. PLATTING a. The developer shall submit a final plat of the property in accordance with Section 2 C of the Colleyville Subdivision Regulations. The conceptual site plan attached as Exhibit C to this ordinance shall constitute the preliminary plan. b. This development may be developed as a gated community with private streets in accordance with Section 15 of the Colleyville Subdivision Regulations. The development shall contain a minimum of twelve (12) residential lots. 6. OTHER a. Each single family residence shall contain a fire sprinkler system in accordance with applicable fire and building codes. b. The exterior wall surface of each dwelling shall be constructed of brick or stone, except for door and window openings. Roofs shall be constructed of a highly fire resistant material, such as cementeous material or other similar non-combustible material. c. The developer shall build a minimum six foot (6') high brick and mortar (hand laid-common brick) wall constructed from the southwest corner of Lot 13, Block 1, Pebble Hills Plantation Estates to a corner that is approximately forty-six feet (46') north of the southwest corner of Lot 6, Block 1, Pebble Hills Plantation Estates. Said wall may provide for a visibility set-back from John McCain Road, if required by the City Engineer. Said wall may be eight feet in height if the adjacent property owners so request. The exact termination point of the wall may be adjusted to accommodate drainage easements. The roadway surface or back-of--curb of Trianon Court shall be no closer than ten (10') feet to the common property line with Pebble Hill Plantation Estates. d. Fire hydrants shall be installed by the developer at such intervals that all building sites shall be within 500 feet of a fire hydrant. e. The secondary access to this development is hereby waived. Ordinance 0-99-1191 Page 4 of 4 f. The entry into this subdivision shall be a dual entryway and be designed similar to that shown on Exhibit E. g. The street pavement section for the development shall be a minimum of forty feet (40') in width. The street pavement shall maintain the minimum width throughout the entire length of the cul de sac beyond the dual entryway shown in Exhibit E. Sec. 2. THAT, any person, firm or corporation violating any of the provisions of this ordinance as read together with the Zoning Ordinance of the City of Colleyville shall be guilty of a misdemeanor and upon conviction thereof shall be fined in a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. Sec. 3. THAT, the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternate method of publication provided by law. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the ~ da of Y ,~e_~~rn d ~~' , 1999. The sec d readin and public hearing being conducted on the 2~ day of I' , 2000. TABLED BY COUNC 1 L AT SECOND READ I N(=. APPROVED BY COUNCIL ON 1/18/00. A EST: ('r~l~.~ J n Harris, CMC City Secretary CITY OF COLLEYVILLE: Donna Arp Mayor A VED AS TO FORM AND LEGALITY: ..~..~ Ross . Fo ter _ City Attorney J a~ g L~ ~ IJ~\ ~1 i • • • _. 1rM~ ~ • • ~ • ~ 11 . ~ ~ `~ • 0 GOLF ' k ~t ~ ~ ~, - TCO~RgE ..aop .~. • ' ss _ RRON _• / ~ TI11A ~ ~ A ' '~ ----'----, J~. 7b ~'~ r ,- I aa. I I ~-~ of ~ I „~~ I 8 N ~ I t7 +r D ~`~ i """ ~R~~ AS I n I ~ /A Ir I ° .~ I I ~1 is a • v ~ H, Vow a a 1 la w >,~ • I ~d A~~ • is 1aNaa s !>, s a~ARNTA~°N ~ 7 ~ yl, -- p~- . ~Y fA ,. rAT ~ s 1 `~ , • . S ~ 1 - r n I » i tc • • Y I Iaa • • Q 1 ~ 7 r a I t r ~ a I a 11 I s 7 n D •lr • N ~ a = : . ~, Ia r 1 • C. 11 ~ 1 U 1 u ,. ~ ! • , rasa aa~ow ~ 1a V ( i 1 la ,s ~ E g " ~ ~-- _ Iw i I SIMA s ~ _ _ ---° --~ A~f! 1 1 i 1 u J ~~ ~1 1 a 1~ 4 r 1 111 • VI ~ I 1 / 1 I.ar1a rt ~/~. V 1/ 10 r ~ • 7 a 1 ~ . 1~1 • It I.ra 1 1 j ..e . °o l arr • I r1 t1 ~ y l i N I+' ~ r y 7 1~ ~ f ~ / M ~ rl N ~ ~ ; r ~Kt~yO . ~ ~ al 1 ~~' ~' lr ~ C 1 It lr ...~ r / 11 n a7 ~ •~{E " a .• " UG er ~ ~ '• ~ la C s ~ cg 6 t 11 A 1: ear. a A~~ ~ u a- :1 ~ y C s a, s ~ w ~ a• s ~ •a 'r" ~ ~ ~ a •o . M al 6U'' 11.A • r~ ]t ~b [tESCRIpTION OF PR(jp~RYY SIIRV~YED OestYtptioh bt o 71.30 bCre trool 9lluotEd M the Moil Medfin Survey, Abqtrvtl N4: 1057 dhd (h! H.R. Well Survey, Abs~rdct No. 1973. Ctty of Colleyvllle, T rant County, Tdxos; sditl tract being cornpriRed Of pbr df Lc~t 13p~ Block 3. PA~e H11~ Plpntotidn Ettdtes, oh bddi~ion td thl~ City elf Colley~~Ule, tbrro~lt County, Tdxo9, Qccordiwq t6 tht ArhendtA Pldt tecor'ded !n Cobin~et B, Slitlt 185K of the Plol Retards of Tarrant - Cbuhty..T~xds or4d Lbt 2, tllo~k 1, Bedr Creek plorltatldrl, do oddttton td the City of Collepville~ Torfont Cbuhty, , Texas dcctxdinq td the pplat ~ecotdbd in ~'au14'1e ~~$-1 tb, : Pbgi! ~6 of t~~+ Plot lfeco~ds taf tbrrd t County, Texas; foie! 21.63d dcre trdct bring tnofe pdrticuldrly debcrib~d ds fo~lows; 9EaNNINC, bl d 1 /2-in~h iron r}d with "Pachdcd KoCh~ dab !et bt the soulhetl~t tt+rht~ of sbi Lot 2. Ibtk 1, 9bo~ Craelc tflon~otiorl; fold p~iril belriqq the seutnwest corhelr df l.dt t ~. Block t. Plbbld Hit i; Plor,totion Estbte~, on oddltlon to the City of Cdleyville. ~ortont Cotlhty. Ttxes octbrdMg td Ine4 pldt retarded Iri Cabinet A, SHdd K56 of fht plot 12etords of Tar~Ont Cbuhty. Trxds; 3oid point bldb bdinq In tflt north right-vi-way tin! of McCdin .Food (on 80-~f~1ot lMidi- right~Of-May); THENCE, Nortn $9 d~~re~s. d8 rriiitut{Ed, $1 slcontls rMe~t, departMq the west lire of void Pebt•1! Hil pldntbtiort ~9 otes Ond bldnq Iht Old hOrth lirlp of (~cnoln kod~, o dlstbnct d~f 208.3e fkdt to d 1 /Z-in~t1 iriDn rod found for corner: l;nty point btincj the sol,thebst Comdr of 4ot 1, ~Ibck 1. Bear Creep plentbtibn; THENCE. North d0 dEt~rtes, ~6 MinutEd, 42 sbcoAds Eost.. d vrtiriq the sdid north line o1 McCain Rodd oild tllonq the tos4 lint of sdid Loi 1, b di~tbnce or {Oifi.tt feet to d 1/2-ineh iren rod with "Pochecd Koch" cap sst bt on ont}It p01nt: !rnt! po1Mt tieintj the Ao*+thweat cvrnkr of said t.of 2: bold point b~50 being !h! 4outnwtsl corner of sold Lot 13R, 81oCk 3, Pebble Hllls plo~tbtioh {:gtotes: ~ - YHENCE. Nofth (~1 dlgred, 0~ minute, 4~ skC^nds Eo9t, .OntiHUihq dlortq the sold host lire o~ Lod t, b dietance ot.8z~.21 feel (o d 5/d-Inch iron rod found dl oli on~le ~ointi THENCE. Not1n t}t d¢yrde. 1$ minutd~. 51 second! ~o~t, cor~tinuin~ along 4he sold ld4t Ilse G lot o diltortde of 423.59 feet to 0 2~ inr_h iren pip! sound for cdrnP.r; 3oid point belhq the northwost carper of sold Lok ~ ; sdid pal It dl~o beihq tht northwest tbrher c1 sbi lot ~ 13R; sold point ol9v being in ~h! ~OUtH lind of to Joe Wright dk retordbd o trott of land ton~ye in Volume 8b02. Pege 1484 bf the Oaecl Fecdrt~~ of Torront County. Texas; THENCE. Sobth ~'~ ~egrpp~. SO ntinules, ~6 9eCOndS Eostl deporting tl~! said east linld of Let I and dlohQ the 5olith Ilhe of sdid Wright /rcJtt. o didtOnct' of 499 31 feet to d t /2-inch ~-oti with ~U' chrco krch" cop set ~,t on angle point; THENCE, 5ol,th 'i4 degrees. 38 h'-irlutel, 4F seconds Eo~t. Conlihuing along the St~Uth line df sdld VIrFi9ht trort, r! distance of 52i3 63 feet tc~ o point In the n~rtn ii~e of sold ~otEx~iibit B -Metes and Bounds Description tHENC~, SodEh Oi de4rte: i5 n1in~itg~ 01 sbtonds We9t~ deporting the south (lne or soid Wrigkt trdct, o diltbntt of 269.83 felt t0 o point for torrier; tHENCE, South 01 clegrre: 30 rnint,tes, 19 stc+sndg Eo~t. o dtstbAc~ of '119.~t7 Lett to o polht for cbrnef: tWENGE. Sou h t~ tlegrlell, 02 mihutelli. 36 seconds West, o didtont:t of 11a•d0 • feet to d po~t+t for earner: . tHENC~..90 degr!les. 3i mit+utes, 13 seconds West, o distdhce of 10~.~1 feet to d Fd1Ai ~fvr comma: ~ . ~ . tHENC~. 5$ tlegreek. 03 n,ihules. 29 seconds, o dlstrn+ce of t16.8ti felt to 0 . pofn~ for tornsr; ~tHENFGE. Sc+u~ f3Y dCgrets, 2$ rr-IhJt~S. 0~ sdronds Wlst, d dlstvnce df t t i .11 felt to a polnt f~Dr cOrndr; ~WENC~. Sod K 7~ d~kjrets, 59 rnlhdt~k, 54 seconds VI-~t, d dlSttx+te df 111.59 filet t0 O pO~hi fdr cdrhef; tHENCE. Sou r, 36 degrees. 17 rr,inutel~ t7 seconds Wl9t, o ditltonce of i0B.65 feet t0 o po~ht for corner; i tHENC~. Sou h 47 mlhute5. 31 mlhdtR, 29 seconds Vest, a dlstbnCe c+f 111.0 feet to o po~nt for cornet: tHENCE, Sod h 2S dt+grees, 0$ rnlhute5. 33 satond9 ~ts{. d dlstvnce of 112.70 feet to o po~h.i for chrhl~: tHENC~. 9odEh 22 degrees, 4~ rrflhdt~S. 01 stcon~ Weft. d distohce of $8.70 felt to 0 polht for cdrnef; tHENC~. Sough 1 a tlegrtes, 11 mMuies, 5~ seconds Wrist, b dl~tdnce o1 28.52 feet to a polhl for cdrnet; sold poini being in tht earth Iihe of coin Lol 2; said pbirlt also Dtinq ir+ tht South Iln~ of 9oid Lot ~ 3P; tHENC~.~ South SA degrees, t ~ minutes, 37 SIEOndS E~SI, olOrlg thr hCrth Ilnl of sdid Lot ~ Or1d thik South line bf sild l:ot ~3R, o d~t~oriCd of 21.12 felt to o F,dln4 for corner; soid point bdlnq l~+e nortFleost tornkr of soid lot 2; tHENC~. SodEh 00 ddgreeS. Sg rnlhJt~, 42 seconds VNeltt, olong tht eAst Ilhe of said lot 2; d1 d dlstbncd of ~~ ZS ftlt pbsslnq the sbuthrrnnloSt torrer df soid Lot t 3A ahd beirlq 1~ 1h~ we#l line of pebble Hiltd Pldntotion Es4eles; or~tlr~uing ol~~nq the tdst line Of soid I.ot . 2 and the west line of Pet+ble Ills Plorftdtlon Esttrtts, in ell o dl9ldrtce of 1016.40 idei to the POINT Qf BEGINNING; ~ `-~ CC~NtAINING g42,1gr Sgi~dre feel or 2.630 acres of Iond, tnr,re or less Exhibit B -Metes and Beunc)c l7PCrrinti^n '~~~f ~ s~ r#~ ~s ~~- 4 S N' w M 1 ~~~ ~~~: ~ ~! ~ F ~€ r tt. i~ Q~I• ~~~~~ ~~~~ ~~~?_ ~E y Yg r 3 ~~ = y~ ~ _~ ~ ~ i s ~ ~ a! ^ ~ n ~ D ~~ ;~ ~ U - • ~ + ~ „~~z z ~ i~ ~ < 3 ~ Q~• ~~4v-^ ~~ _ ' x~ y 1''1 j r 7 FRg ~ ~ atZ ~ , .. i• ~ ~~~ -+ ~ _' ~ ~ ~ . Y y s a #a ~i ~ ~~'~ -; ~ ~;~ ~ ~~ L ~ ~-~ ~~~ _ ~~ ~ _ ,. ~~ ~~~ t~ ~ ~ ^ G i f ~ r : ~ ~'t , ~ y ~tci Ira ~ ~.~ ~...~ h ~ ~ I~.-.= :u e_ a ~ a a s s s a~~ a ~ ~ ~~ te~ ~ ~ ~ ~ t ~ ' I e. a "Sa ~~` * f i ! f ; s t t L~ tl i s= i i : = • ~ i r 2 D Exhibit C -Conceptual Site Plan _. T. H. PR/TCHETT /Associates Landscape arohrTeQrrar neeigr- and sde ~-,~ September 1T, 199® City of Colleyvilb ~~ ..~. FimMrs 9ranc>f~. Tiorss 7S29I-TSB Oftic~, DT2-Id4-7373, Fib, ~72~I8~/-129D Re: VarsaiUes Estafss Tract an .lohn McCain west of Pebble Hill Plartfation STATFJ~IIENT OF PL.ANN~It3 OB.ECTNES The aonirp as roquested wiN pro~ride 121ots bt estate reeiderNial uses within a Residential PUD. The lots w91 be min. 30.000 sq.tt. eadt and the side w01 praids over 309f; Corm~on area. The open spans w91 bs uesd and maintained by a Honreowrrsrs AoooatiorL The ds~nslopment wU tfars a psied er~lry and be fenced perimeter. Acosss b the Comrrwn arse will tie provided b aq Pebble ~ residents as per deed nsstridions. DEVELOPMENT SCHEDULE The planned devslopmset is sdrsdt~sd b begin construction within 6 months cif inning chsrps. The entire street and tot deMaiopnexrt w~ bs con~rlebd as one phase of aorrstruction within 12- 113 rnorrlhs. Tnse prsaervation s iriportsrt for the pojad owners and great cars w+Tl bs provided b save and nritigabe the remand of any trees on sib ovsrS' ce~iper: STATEMENT OF PROPOSED OYYl~ERSfI~ Ths deMSlopment wall be sold b indvidtrafs for single family construction purposes. STATEMFJ~T OF UTK.tT~S TO 8E PROVIDED. The enginesrtrp end design of the subdnision wiN allow for aU sewer, water and storm drainage. Ap the City utilities are ava~able with in doss prnoanity. Y. r Tom CC, Mark Gottfrsdson SCENE SEP 171999 I t CITY OF CDLLEYVILLE BY COMMUNITY DEVELOPMENT Exhibit D -Statement of Planning Objectives i~ 1~ ~~ I I {~ It I I I) I ~.•, ~-- -- 148.40' "" 1 1 ~i ~o~ j ~0 1 ~+ o 'o ~ 1 1 1 cn ~ o ~ _ 1 ~ N N m I o w 0 ~'' I I I t i1LDING LINE ' x-191, PG. 36) ~ +r 1` T N + Qp iiiii - ~ McCAIN R ° GOAD _ (80' R.O.W.) ' _~ -_- - _ o= ~°~=~~~8~ D Z r z ~-~~~ mac z Z o N tt,~, ~ s cn > SQ ~~ O~ > Z SZ .pr _ O~ ~np~s0 7 ~ ~ C Z L c~ mg-f ~v~ T~ N ~ ~ ~2 y~~~00 /L/ ~ Z_ `~ C~~~ ~Z ~ y ~ ~ ~~m0 c ~ ~v,,yoo f m ~~~m ~ y ~~0~ z ~~Z~ '- ZS z c~ Exhibit "E" -Typical Entryway r { ORDINANCE 0-00-1250 AN ORDINANCE APPROVING THE DEVELOPER PARTICIPATION IN CONTRAC i FOR PUBLIC IMPROVEMENTS BETWEEN GOTTFREDSON LAND DEVELOPMENT 1, L.L.C. AND THE CITY OF COLLEYVILLE, TEXAS FOR TANGLEWOOD ADDITION WHEREAS, Gottfredson Land Development I, L.L.C. (Developer) shall construct public improvements and the City of Colleyville, Texas shall participate in the cost as determined by municipal ordinance under Subchapter C. Developers Participation in Contract for Public Improvements, Local Government Code, State of Texas; and WHEREAS, The City of Colleyville and Developer hereby entered into a City- Developer Agreement/Contract for the Tanglewood Addition, which specifies certain construction costs that the City has agreed to participate in with the Developer. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Developer shall construct the improvements and the City shall participate in their cost. Sec. 2. THAT the City's total cost participation ($2,200) does not exceed thirty percent (30%) of the total contract price. Sec. 3. THAT the Developer must execute a performance bond for the construction of the improvements to ensure completion of the project, said bond must be executed by a corporate surety in accordance with Chapter 2253, Government Code. Sec. 4. THAT the City shall be reimbursed by the Developer the total cost participation by the City if City finds there was any undue loading of cost, collusion, or fraud. Sec. 5. THAT all of the Developer's books and other records related to the project shall be available for inspection by the City. Ordinance 0-00-1250 Page 2 of 2 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2000. The second reading and public hearing being conducted on the day of 2000. ATTEST: Jean Harris, CMC City Secretary CITY OF COLLEYVILLE Donna Arp Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney r CITY COUNCIL ~i~c ~~ • W to:as AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 10 Ordinance # 0-00-1259 Previous Action: None DEPT. ENGINEERING SUBJECT Approval to amend Ordinance 0-00-1234 which approved a contract between the City of Colleyville and the Village at Colleyville for public improvements. First Reading and Public Hearing Background Colleyville has entered into a Tax Increment Finance (TIF) Agreement and Council approved Ordinance 0-00-1234, a contract between the City of Colleyville and the Village at Colleyville for public improvements on September 5, 2000. This amendment would allow for the replacement of the existing 6-inch water line along Pleasant Run Road with approximately 225 feet of 12-inch water line. The Water Master Plan calls for a 12-inch main along Pleasant Run Road. This portion of the water main was overlooked on the original review of the plans and needs to be constructed to enhance the system. Also, this would improve circulation in the system for the area by connecting the new 10-inch water line along Colleyville Blvd into the new 12-inch main along Pleasant Run Road. (continued) REVIEW (IF NECESSARY) CITY MANAGER Agenda Briefing Ordinance 0-00-1251 Page 2 Financial Impact The Local Government Code, Subchapter C., paragraph 212.072 requires: (a) Under the contract, the developer shall construct the improvements and the municipality shall participate in their cost. (b) The contract must establish the limit of participation by the municipality at a level not to exceed 30 percent of the total contract price. In addition, the contract may also allow participation by the municipality at a level not to exceed 100 percent of the total cost for any oversizing of improvements required by the municipality, including but not limited to increased capacity of improvements to anticipate other future development in the area. The developer, Village Monticello Partners, Ltd. Village Management, LLC, will construct all of the improvements. The total cost of their contract for the improvements is $3,228,129.69. Therefore, the 30 percent maximum participation by the City is $968,438.90. City agrees to pay Developer to construct 225 feet of 12-inch water line. The cost to the City is $16,225. This amount will be funded out of the water and sewer impact fees. The total cost to the City in the Developer Agreement is $279,944.50 with this amended agreement, which is 11.5% of the total contract cost. Recommendation Approval of Ordinance 0-00-1251. Attachments Ordinance 0-00-1234 Ordinance 0-00-1251 ORDINANCE 0-00-1234 AN ORDINANCE APPROVING THE DEVELOPER PARTICIPATION IN CONTRACT FOR PUBLIC IMPROVEMENTS BETWEEN VILLAGE MONTICELLO PARTNERS, LTD., VILLAGE MANAGEMENT, LLC. AND THE CITY OF COLLEYVILLE, TEXAS WHEREAS, Village Monticello Partners, Ltd., village Management, LLC. (Developer) shall construct public improvements and the City of Colleyville, Texas shall participate in the cost as determined by municipal ordinance under Subchapter C. Developers Participation in Contract for Public Improvements, Local Govemment Code, State of Texas; and WHEREAS, The City of Colleyville and Developer have entered into aCity-Developer Agreement for The village at Colleyville, which specifies certain construction costs that the City has agreed to participate in with the Developer. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Developer shall construct the improvements and the City shall participate in their cost. Sec. 2. THAT the City's total cost participation ($263,719.50) does not exceed thirty percent (30°~) of the total contract price. Sec. 3. THAT the City's participation in the oversizing of public improvements required by the City does not exceed one hundred percent (100%) of the total costs of the oversizing so required. Sec. 4. THAT the Developer must execute a performance bond for the construction of the improvements to ensure completion of the project, said bond must be executed by a corporate surety in accordance with Chapter 2253, Govemment Code. Sec. 5. THAT the City shall be reimbursed by the Developer the total cost participation by the City if City finds there was any undue loading of cost, collusion, or fraud. Sec. 6. THAT all of the Developer's books and other records related to the project shall be available for inspection by the City. Ordinance 0-00-1234 Page 2 ~ AND IT IS SO ORDERED. Th first reading and public hearing being conducted on the ISM' day of 2000. The s con reading and public hearing being conducted on the ~_ day of 2000. ~ i ATTEST: / ~ J n Harris, CMC City Secretary CITY OF COLLEYVILLE Donna Arp Mayor APPROVED AS TO FORM AND LEGALITY: _~ Ross T. Foster City Attorney ORDINANCE 0-00-1251 AN ORDINANCE AMENDING THE DEVELOPER PARTICIPATION IN CONTRACT FOR PUBLIC IMPROVEMENTS BETWEEN VILLAGE MONTICELLO PARTNERS, LTD., VILLAGE MANAGEMENT, LLC. AND THE CITY OF COLLEYVILLE, TEXAS WHEREAS, Village Monticello Partners, Ltd., Vllage Management, LLC. (Developer) shall construct public improvements and the City of Colteyville, Texas shall participate in the cost as determined by municipal ordinance under Subchapter C. Developers Participation in Contract for Public Improvements, Local Government Code, State of Texas; and WHEREAS, The City of Colleyville and Developer have entered into aCity-Developer Agreement for The Village at Colleyville, which specifies certain construction costs that the City has agreed to participate in with the Developer; and WHEREAS, The addition of the 12-inch water main was determined to be necessary to comply with the Water Master Plan. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Section 2 of Ordinance 0-00-1234 is amended as follows: City's total cost participation of $279,944.50, which does not exceed thirty percent (30%) of the total contract price. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2000. The second reading and public hearing being conducted on the day of 2000. Ordinance 0-00-125 Page 2 0 ATTEST: Jean Harris, CMC City Secretary APPROVED AS TO FORM AND LEGALITY: CITY OF COLLEYVILLE Donna Arp Mayor Ross T. Foster City Attorney CITY COUNCIL /w c~~s o/ `` „ ~W Tpaas AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item#: 11 Ordinance # 0-00-1252 Previous Action: None DEPT. FINANCE SUBJECT Approving the Fiscal Year 2001 Budget for the Colleyville Economic Development Corporation First Reading and Public Hearing Background Per the by-laws of the Colleyville Economic Development Corporation (CEDC), the Board of Directors of the Corporation must adopt a budget of proposed revenues and expenditures. This budget must also be approved and adopted by the City Council. On September 26, 2000, the CEDC Board adopted the Fiscal Year 2001 budget proposed in Ordinance 0-00-1252. This budget contains FY 2001 expenditures in the Economic Development Capital Improvement Program FY 2001 - FY 2005 adopted by the Board. Attached is the Board approved budget with estimated revenues and expenditures for Fiscal Year 2001 (Exhibits 1A - 1C). The revenue estimate is 1/2 of the sales tax revenue estimate in the City's approved FY 2001 budget. Expenditures include Bransford Park restoration ($75,000), Pleasant Run Park ($122,915), the second year payment on the G-CISD land for soccer fields ($105,270), and $7,400 for office supplies, board expenses, insurance, and arbitrage rebate services. Kimzey Park development ($427,618) was carried forward from the FY 2000 budget and will be funded from use of fund balance. Additionally, $122,915 of bond proceeds remaining from the 1996 bond sale will be used to fund the Pleasant Run Park ($122,915) project. CITY MA AGER EPART D FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Ordinance 0-00-1252 Page 2 of 2 Recommendation Staff recommends that Council adopt Ordinance 0-00-1252. Attachments CEDC Budget Exhibits 1A, 1 B, 1 C COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION EXHIBIT 1A FY 2007 PROPOSED BUDGET SUMMARY FY 2000 FY 2001 ANTICIPATED PROPOSED BEGINNING FUND BALANCE S 778.006 1.091.438 REVENUES: SALES TAX REVENUES S 853.091 895,746 INTEREST INCOME S 92,500 67,886 USE OF BOND PROCEEDS S 72,085 122,915 USE OF FUND BALANCE S 372,267 494,317 TOTAL REVENUES S 1,389,943 1,580,864 LESS EXPENSES: ADMINISTRATIVE EXPENSES S 7,400 7.400 DEBT SERVICE 3 534,866 601.901 CAPITAL PROJECTS: BRANSFORD PARK RESTORATION S 0 75,000 CITY ENTRANCE MARKERS S 30,785 0 COMMUNITY CENTER CAPITAL START-UP 3 19,308 0 KIMZEY PARK DEVELOPMENT S 0 427,618 MC PHERSON LAND PARK PLAN S 22.D85 0 PLEASANT RUN PARK S 0 122,915 SCHOOUSOCCER FIELD PARK LAND S 90,000 105,270 TOTAL EXPENSES S 704,244 1,340,104 EXCESS REVENUES OVER EXPENSES S 685.699 240,760 NOTE: A COVERAGE RATIO OF 1.4 IS REQUIRED TO MEET THE SALES TAX BOND COVENANTS. FOR FY 2001 REVENUES MUST EXCEED EXPENDITURES BY AT (EAST 5240,750- COLLEYVIILE ECONOMIC DEVELOPMENT CORPORATION EXHIBIT 18 FY 2001 BUDGET PROPOSED FY 2001 ENDING FUND BALANCE AT 8-36-00 WHICH S 1,091,438 INCLUDES 5122.9151N BOND PROCEEDS TO BE USED IN FY 2001 REVENUES: SALES TAX REVENUES S 895,748 INTEREST INCOME S 87,888 USE OF BOND PROCEEDS S 122,915 USE OF FUND BALANCE S 494,317 TOTAL REVENUES S 1.580,864 LESS EXPENSES: ADMINISTRATIVE EXPENSES S 7,400 DEBT SERVICE S 601.901 CAPITAL PROJECTS: BRANSFORD PARK RESTORATION S 75.000 KIM2:EY PARK DEVELOPMENT S 427,818 PLEASANT RUN PARK S 122.915 SCHOOUSOCCER FIELD PARK LAND S 105,270 TOTAL EXPENSES S 1.340.104 EXCESS REVENUES OVER EXPENSES E 240,760 NOTE: A COVERAGE RATIO OF 1.4 IS REQUIRED TO MEET T.FIE SALES TAX BOND COVENANTS. FOR FY 2001 REVENUES MUST EXCEED EXPENDITURES BY AT LEAST 5240,750. COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION FISCAL YEAR 2001 BUDGET ADMINISTRATIVE EXPENSE ACCOUNT NUMBER EXPENSE ACCOUNT 6203 INSURANCE 6226 MISC CONTRACTUAL (ARBITRAGE) 6233 BANK SERVICE CHARGES 6293 BOARD AND COMMISSION 6301 OFFICE SUPPLIES 6308 PRINTING AMOUNT BUDGETED $3,600 $2,500 $500 $500 $100 $200 EXHIBIT 1C TOTAL EXPENSES $7,400 ORDINANCE 0-00-1252 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS` APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE COLLEYVILL_ ECONOMIC DEVELOPMENT CORPORATION, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000 THROUGH SEPTEMBER 30, 2001, A COPY OF SAME BEING ON FILE IN THE OFFICE OF THE CITY SECRETARY, TO BECOME EFFECTIVE UPON PASSAGE BY THE CITY COUNCIL. WHEREAS, the by-laws of the Colleyville Economic Development Corporation require the Board of Directors of the Corporation to adopt a budget of proposed revenues and expenditures and the budget must be formally approved by the City Council; and, WHEREAS, on September 26, 2000 the Board of Directors of the Colleyville Economic Development Corporation approved the following budget for expected revenues and expenditures; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the budget of the proposed revenues and expenditures for the fiscal year beginning October 1, 2000, and ending September 30, 2001, for the Colleyville Economic Development Corporation, a copy of which is on file in the office of the City Secretary, is hereby made a part of this ordinance t reference and is hereby approved and adopted by the City Council of the City of Colleyville, Texas, as the official budget for the fiscal year beginning October 1, 2000, and ending September 30, 2001. Sec. 2. THAT the revenue and expenditure amounts for the Fiscal Year 2000 budget for the Colleyville Economic Development Corporation are hereby fixed as follows: Revenues $ 1,580,864 Expenditures $ 1,340,104 AND IT IS SO ORDERED. The first Reading and Public Hearing being conducted on October 3, 2000. The second Reading and Public Hearing being conducted on October 17, 2000. ATTEST: Jean Harris, CMC City Secretary CITY OF COLLEYVILLE Donna Arp Mayor Ordinance 0-00-1252 Page 2 of 2 APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney CITY COUNCIL Ci~y or 1~ Tc~13 AGENDA BRIEFING Form 10/03/00 CMO Approval: Item#: 12 Resolution # R-00-1723 Previous Action: None DEPT. FINANCE SUBJECT Approving the Economic Development Capital Improvement Program for the Colleyville Economic Development Corporation Reading and Public Hearing Background Contained in the by-laws of the CEDC is the requirement that annually the Board develop a combined Economic Development Capital Improvement Program, (EDCIP) which sets forth long and short term goals. This program "shall be one that addresses the development needs of the City within the financial constraints available to the Corporation". The "EDCIP shall identify the projects to be undertaken by the Corporation and include proposed methods and the expected cost of implementation". After the EDCIP is developed, it must be approved by the City Council. On September 26, 2000 the Board met and developed the attached EDCIP (Exhibit 2). a CITY MANAGER DEPART HEAD FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Resolution R-00-1723 Page 2 For the Council's information, the current EDCIP for FY 2000 - FY 2004 is included in the briefing as Exhibit 1. For the FY 2001 - FY 2005 EDCIP (Exhibit 2) the following expenditure changes were approved: moving the unspent balance of the city entrance markers ($177,618) to Kimzey Park development for FY 2001 and adding $30,785 to the Kimzey Park funding in 2001, moving the $300,000 for library startup from FY 2001 to FY 2002 and adding an additional $200,000 in FY 2002. The unspent balance of the McPherson Park plan funding ($125,000) was moved from FY 2001 to FY 2004. Purchase of additional park land ($287,000 in FY 2002) was moved and additional funding was added (FY 2004 - $325,000 and FY 2005 $500,000). Also there was funding of $50,000 allocated for the city entrance markers in FY 2004 to coincide with the proposed completion of Colleyville Boulevard improvements. Anew item included in the EDCIP is funding for Pleasant Run Park in FY 2001 ($122,915) and FY 2002 ($87,000). Recommendation Approval of Resolution R-00-1723. Attachments Exhibit 1 - FY 2000-2004 EDCIP (paper copy only) Exhibit 2 - FY 2001-2005 EDCIP (paper copy only) COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2000 • FY 2004 EXHIBIT 1 FISCAL YEAR 1999 2000 2001 2002 2003 2004 ,INNING FUND BALANCE 5601,538 548.634 5123,914 (528.083) (5217,843) (5460.385) FcEVEP1UE5 PROJECTED i/2 CENT SALES TAX REVENUE 5836.428 5903,342 5975.609 S1.053.658 51.137.950 51.228.986 INTEREST INCOME 550,000 530,000 5130.000 570,000 530,000 530,000 USE OF FUND BALANCE 5555,000 SO SO SO SO SO REMAINING FY 97 BOND PROCEEDS • 580.000 5415,000 SO SO SO SO TOTAL REVENUES 51,521,428 51,348.342 51,105.609 51.123,658 51.167,450 51.258.986 ........ ........ ...... __._ EXPfNDITtTRES: OPERATING: ADMINISTRATIVE 57,400 57,400 57,400 57,400 57,400 57.400 1497 DEBT SERVICE & 1.4 TIMES COVERAGE 5692,432 5685,661 5678,206 5677,018 5668.093 5666,044 PROPOSED DEBT SERVICE & 1.4 TIMES COVERA SO SO 5252,000 5252.000 5252,000 5252,000 CAPITAL: BRANSFORD PARK PLAN 56,755 SO SO SO SO SO BRANSFORD PARK RESTORATION SO 575,000 5180,000 SO SO SO 'ENTRANCE MARKERS 5179,142 SO SO SO SO SO CITY HALL PLAN SO SO 550,000 SD SO SO CITY PARK SHADE STRUCTURES 545,000 SO SO SO SO SO COMMUIJITY CENTER STARTUP 550,000 SO SO SO SO SO KIMZEY FARK DEVELOPMENT 5250,000 SO SO SO SO SD LIBRARY STARTUP • SO 5300,000 SO SO SO SO MC PHERSON LAND PARK PLAN • 530,000 5115,000 SO SO SO SO PARK PARrC LAND PURCHASE SO SO SO 5287,000 SO SO PARK MASTER PLAN UPDATE 515,000 SO SO SO 50 SO SCHOOL/SOCCER FIELD PARK LAND • 590,000 590.000 590,000 590,000 590,000 SO SPARGER -NATURE CENTER TRAIL 50 50 SO SO 5393,000 SO RESTROOMS FOR EXISTING PARKS 5153,603 SO SO SO 50 SO TOTAL EXPENDITURES 51.519,332 51,273,061 51.257,606 51,313,418 ;1.410,493 5925,444 _...ESS REVENUES OVER EXPENDITURES 52,096 575.281 (5151.997) (5189,760) (5242.542) 5333,542 ENDING FUND BALANCE 548,634 5123,914 (528,083) (5217,843) (5460,385) (5126,843) • THE REMAINING 1997 BOND PROCEEDS (5495,000) ARE ALLOCATE D TO SCHOOL/SO CCER FIELD PARK LAND (550,000 • FY 1999), LIBRARY STARTUP (5300,000 - FY 2000), AND MC PHERSON PARK (5150,000 • FY 1998, FY 1999, & FY 2000) COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2000 • FY 2005 EXHIBIT 2 FISCAL YEAR PROJECTED 2000 2001 2002 2003 2004 2005 BEGINNING FUND BALANCE 5778,006 51.091.438 5835,481 5649,614 5574,626 5443,860 fIEVENUE3~ PROJECTED 1/2 CENT SALES TAX REVENUE INTEREST INCOME USE OF FUND BALANCE REMAINING FY 97 BOND PROCEEDS • TOTAL REVENUES 5853,091 5895.746 5940,533 5987,559 592.500 565,486 550,129 538,977 5372,267 5199,715 5226,986 3254,846 572,085 $122.915 5300,000 SO 51,389,943 E1,283,861 $1,517,648 51,281,382 51.036.937 534,478 SO SO $1,071,415 $1,088.784 $26.632 SO SO 51,115,416 EXPENfl1Ti1RES. OPERATING: ADMINISTRATIVE 1997 DEBT SERVICE & 1.4 TIMES COVERAGE 2000 DEBT SERVICE & 1.4 TIMES COVERAGE CAPITAL: 57,400 $7,400 $7,400 57,400 5685,661 5678,206 5677,018 5668,093 562,871 E164,455 5163,667 5176,267 57,400 $666,044 5174,517 $7,400 $665,606 5179,549 BRANSFORD PARK RESTORATION CITY ENTRANCE MARKERS COMMUNITY CENTER STARTUP KIMZEY PARK DEVELOPMENT SO $75,000 5180,000 SO 530,785 SO SO SO 519,308 50 SO SO so $50,000 SO SD SO SD LIBRARY STARTUP SO 5427,618 SO SO SO SO MC PHERSON LAND PARK PLAN PARK PARKLAND PURCHASE SO SO 5500,000 ~ 522,085 $0 $0 SO SO $125,000 SO SO PLEASANT RUN PARK 50 50 SO 50 5325,000 5500,000 SCHOOL/SOCCER FIELD PARK LAND • SPARGER NATURE CENTER TRAIL TOTAL EXPENDITURES SO $122,915 587,000 so 590,000 5105,270 $101,640 E98,010 SO SO SO 5393,000 So 594,380 So so SO 50 EXCESS REVENUES OVER EXPENDITURES ADD BACK .4 TIMES BOND COVERAGE RATIO 5918,110 S1,580,864 51,716,725 51,342,770 51,442.341 E3,352,555 5471,833 (5297,002) ($199,077) ($61,387) ($370,926) (5237,139) 5213,866 _ $240, 760 5240,196 5241,246 $240,160 5241,473 ENDING FUND BALANCE ASSUMPTIONS: 5% SALES TAX REVENUE INCREASE IN 51.091,438 5835,481 5649,614 • _ 5574,626 5443,860 5448,194 FY 2001 - FY 2005 • THE REMAINING 1997 BOND PROCEEDS ($495,000) ARE ALLOCATED TO SCHOOL/SOCCER FIELD PARK LANp (550,000 • FY 2000), LIBRARY STARTUP ($300,OOp - FY 2002), MC PHERSON PARK (522,085 - FY 2000), AND PLEASANT RUN PARK ($122,915 - FY 2001) RESOLUTION R-00-1723 A RESOLUTION APPROVING THE COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION CAPITAL IMPROVEMENT PLAN WHEREAS, the by-laws of the Colleyville Economic Development Corporation require that an Economic Development Capital Improvement Plan be developed setting forth long and short term goals that address the needs of the City within the financial constraints of revenues available to the Corporation and that the plan be approved by the City Council; and WHEREAS, the Board of Directors has developed and approved an Economic Development Capital Improvement Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE: Sec 1. THAT the Economic Development Capital Improvement Plan of the Colleyville Economic Development Corporation (Exhibit A) is hereby approved. AND SO IT IS RESOLVED. Passed by a vote of ayes, day of , 2000. nays, and abstentions on this ATTEST: Jean Harris City Secretary, TRMC, CMC CITY OF COLLEYVILLE Donna Arp Mayor COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2000 • FY 2005 PROJECTED FISCAL YEAR 2000 BEGINNING FUND BALANCE _.... . __ _. RLNENU~s: PROJECTED 1/2 CENT SALES TAX REVENUE INTEREST INCOME USE OF FUND BALANCE REMAINING FY 97 BOND PROCEEDS TOTAL REVENUES EXP£Nfl1TURES; OPERATING: ADMINISTRATIVE 1997 DEBT SERVICE & 1.4 TIMES COVERAGE 2000 DEBT SERVICE & 1.4 TIMES COVERAGE CAPITAL: BRANSFORD PARK RESTO EXHIBIT A 2001 2002 2003 2004 inns 5778.006 51,091.438 5835,481 5649.614 5574,626 5443.860 5853,091 5895,746 5940,533 5987,559 51,036.937 51,088,784 592,500 565,486 550.129 S38,977 534,478 526.632 5372,267 5199,715 5226.986 5254,846 SO SO 572,085 5122,915 5300,000 SO SO SO 51,389,943 51,283.861 51,517,648 51,281.382 51.071.415 $1.115.416 57.400 57,400 57,400 57,400 57,400 57,400 $685,661 3678.206 5677,018 5668,093 5666.044 5665.606 562,871 5164,455 5163,667 5176,267 5374,517 5179,549 RATION SO 575,000 5180,000 SO SO SO CITY ENTRANCE MARKERS 530,785 SO SO SO 550.000 SO COMMUNITY CENTER STARTUP 539,3D8 SO SO SO SO SO KIMZEY PARK DEVELOPMENT SO 5427,618 so so so so LIBRARY STARTUP • SO $0 $500,000 SO $0 $0 MC PHERSON LAND PARK PLAN' 522,085 SO SO SO $125,000 SO PARK PARKLAND PURCHASE SO SO SO SO 5325.000 $500,000 PLEASANT RUN PARK SO 5122,915 587,000 SO S0 so SCHOOL/SOCCER FIELD PARK LAND • 590,000 5105,270 5101,640 598,010 594,380 SO SPARGER NATURE CENTER TRAIL SO SO SO 5393,000 SO SO TOTAL EXPENDITURES 5918,110 51,580,864 51,716,725 51,342,770 51,442,341 51,352,555 EXCESS REVENUES OVER EXPENDITURES 5471,833 (5297,002) (5199,077) (561,387) (5370,926) (5237,139) ADD BACK .4 TIMES BOND COVERAGE RATIO 5213,866 5240,760 5240,196 5241,246 5240,160 $241.473 ENDING FUND BALANCE 51,091,438 5835,481 5649,614 - 5574,626 5443,860 5448,194 ASSUMPTIONS: 5~ SALES TAX REVENUE INCREASE IN FY 2001 • FY 2005 • THE REMAINING 1997 BOND PROCEEDS (5495,OOD) ARE ALLOCATED TO SCHOOL/SOCCER FIELD PARK LAND (550,000 - FY 2000), LIBRARY STARTUP (5300,000 • FY 2002), MC PHERSON PARK (522,085 • FY 2000), AND PLEASANT RUN PARK (5122,915 • FY 2001) cc~s of ~~ CITY COUNCIL =~~,~ AGENDA BRIEFING For mt .: 10/03/00 CMO Approval: Item # 13 Ordinance # 0-00.1241 Previous Action: Tabled DEPT. COMMUNITY DEVELOPMENT SUBJECT Amending Chapter 3 of the Colleyville Land Development Code regarding temporary buildings used for construction offices Update At the September 19th City Council meeting, there were questions from a local developer to allow construction trailers in subdivisions. This provision has been added to the proposed ordinance. The word "platted" has been removed to avoid confusion that may occur between the time a plat is approved by the city and filed in the courthouse. Staff does not recommend changing the "70%" reference for temporary real estate offices, since that regulation has existed for a number of years and no complaints have been recorded. Second Reading and Public Hearing Update At the September 5th City Council meeting, there were questions regarding the visibility requirement in the proposed ordinance. Staff has added language to clarify the provision that visibility triangles be maintained when placing a temporary construction office on a site. (continued) CITY MANAG DEPART NT HEAD FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Ordinance 0-00-1241 Page 2 First Reading and Public Hearing Background Staff is proposing a revision to the maximum size and building line setback regulations for temporary construction offices. The current regulations prohibit any temporary construction trailers from encroaching into a building setback line. However, it is common practice at a construction site to locate temporary construction trailers away from the building activity that is taking place on the lot. Therefore, it makes sense to allow a temporary construction trailer to locate out of the way of the construction activity, provided it isn't placed immediately adjacent to a property line or create a visibility hazard for a driveway on an adjacent property. Staff also feels that the 1,500 square foot maximum size allowed by the current regulations is too large and is recommending that 900 square feet be established as the maximum size of a temporary construction office. The language, which regulates temporary buildings that are used for real estate offices, has also been modified to be consistent with the construction office language. Staff is also recommending deleting Section 3.28.A to avoid conflicting regulations. The attached Exhibit "A" contains the existing text from the Land Development Code regarding temporary construction offices with the text proposed for deletion indicated as "strikethrough" and the proposed new text marked as "bold-italicized-underlined." The Planning and Zoning Commission recommended approval of the proposed changes at the August 14, 2000 meeting by unanimous vote. Attached is a copy of the minutes from the August 14, 2000 P & Z meeting. Recommendation Approval Attachments ^ Proposed text revision • Planning and Zoning Commission Minutes Exhibit "A" 3.24.DTemporary Buildings and Uses ,; , 1. Construction Office - A temporary building for use as a construction office may be permitted in any zoning district during the construction phase of a permanent building or new subdivision An application for a temporary construction olfce permit must be submitted on forms supplied by the Building Official's Office and receive approval of the Building Official prior to its placement on the property Temporary construction offices shall comply with the following reouir+ements a. No temporary construction office building shall encroach within five (5) feet of a property line or encroach within the visibility triangle required in Section 3.26 of the Land Development Code b. Temporary construction office buildings shall not exceed 900 square feet. c. A temporary construction office building must be removed within ten (10) days after the issuance of the certifrcate of occupancy of the permanent building. u p a n t 2. Real Estate Sales Office - A temporary building for use as a real estate office maybe permitted in any zoning district provided its use is limited only for the promotion and sale of property on which it is erected or within the same subdivision. An application for a temporary real estate office permit must be submitted on forms supplied by the Building O~cia1's Office and receive approval of the Buildina Official prior to its placement on the property. Temporary buildings used as a real estate office shall comply with the following requirements: a. Temporary real estate office buildings shall comply with the building setback lines for the applicable zonina district b. Temporary real estate office buildinas shall not exceed 900 square feet c. No more than two (2) temporary real estate office buildings may be located within a subdivision as defined by a Tina/ plat d. A permit for a temporary real estate office buildina shall be valid for 18_months or until certificates of occupancy have been issued for seventy (70%) percent of the lots within the subdivision, whichever occurs fast e. A model home may be used as a temporary real estate office and shall be exempt from the requirements of paragraphs b, c and d above. 3. Temporary School Classrooms -All zoning districts that allow schools may have temporary buildings used solely for the purpose of classrooms. 3.28.A Reserved Temporary buildings -used in association with temporary uses as provided in this Chapter are allowed. No temporary building shall be erected or placed in such a manner that it would encroach in any required front, side or rear yard. No temporary building shall exceed 1,500 square feet in gross building area. There shall not be more than two (2) temporary real estate offices located in any subdivision as such subdivision is described by a final plat, whether such real estate offices shall be used for the sale of lots or of homes. All temporary buildings shall apply for a Certificate of Occupancy issued for an (18) month time period with a (6) month renewal thereafter based on compliance of the building. Planning and Zoning Commission Minutes -August 14, 2000 TABLED ITEM - An amendment to Chapter 3 of the Colleyville Land Development Code regarding temporary buildings used for construction offices. Case Z-00-042 Tom Niederauer presented the case to the Commission. Commissioner Tyler moved to remove the item from the table for discussion. Commissioner Collins seconded the motion. The vote being: Ayes: Rutherford, Edwards, Tyler, Collins, Fletcher, Hill, Hart Noes: None Chairman Hart opened the public hearing. There being no one present wishing to speak, the public hearing was closed. Following discussion, Chairman Hart moved to recommend approval of the amendments to Chapter 3 of the Colleyville Land Development Code regarding temporary buildings used for construction offices. Commissioner Hill seconded the motion. The vote being: Ayes: Rutherford, Edwards, Tyler, Collins, Fletcher, Hill, Hart Noes: None ORDINANCE 0-00-1241 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING CHAPTER 3, SECTION 3.24.D OF THE LAND DEVELOPMENT CODE, ORDINANCE 0-00-1214, AS AMENDED, REGARDING TEMPORARY USES AND SECTION 3.28.A REGARDING TEMPORARY BUILDINGS; PROVIDING A PENALTY CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND AUTHORIZING PUBLICATION WHEREAS, the City Council of the City of Colleyville approved Ordinance 0-00- 1214 adopting a Land Development Code; and WHEREAS, the City Council of the City of Colleyville desires to amend Section 3.24.D of Chapter 3 regarding Temporary Uses and Section 3.28.A regarding Temporary Buildings; and WHEREAS, notice of a public hearing has been completed in accordance with the requirements of the Land Development Code and the Texas Local Government Code; and WHEREAS, the City Council is of the opinion that the proposed change herein is in the best interest of the citizens of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Chapter 3, Section 3.24.D of the Land Development Code, as amended, is hereby amended to read as follows: 3.24.D TEMPORARY BUILDINGS AND USES 1. Construction Office - A temporary building for use as a construction office may be permitted in any zoning district during the construction phase of a permanent building or new subdivision. An application for a temporary construction office permit must be submitted on forms supplied by the Building Official's Office and receive approval of the Building Official prior to its placement on the property. Temporary construction offices shall comply with the following requirements: a. No temporary construction office building shall encroach within five (5) feet of a property line or encroach within the visibility triangle required in Section 3.26 of the Land Development Code. o~. o-oa~za~ Page 2 of 3 b. Temporary construction office buildings shall not exceed 900 square feet. c. A temporary construction office building must be removed within ten (10) days after the issuance of the certificate of occupancy of the permanent building. 2. Real Estate Sales Office - A temporary building for use as a real estate office may be permitted in any zoning district provided its use is limited only for the promotion and sale of property on which it is erected or within the same subdivision. An application for a temporary real estate office permit must be submitted on forms supplied by the Building Official's Office and receive approval of the Building Official prior to its placement on the property. Temporary buildings used as a real estate office shall comply with the following requirements: a. Temporary real estate office buildings shall comply with the building setback lines for the applicable zoning district. b. Temporary real estate office buildings shall not exceed 900 square feet. c. No more than two (2) temporary real estate office buildings may be located within a subdivision as defined by a final plat. d. A permit for a temporary real estate office building shall be valid for 18 months or until certificates of occupancy have been issued for seventy (70%) percent of the lots within the subdivision, whichever occurs first. e. A model home may be used as a temporary real estate office and shall be exempt from the requirements of paragraphs b,c, and d above. 3. Temporary School Classrooms -All zoning districts which allow schools may have temporary buildings used solely for the purpose of classrooms Sec. 2. THAT the Colleyville Land Development Code, Ordinance 0-00- 1214, as amended, shall remain in place, except where amended by this ordinance. ob. o-oa~2a~ Page 3 of 3 Sec. 3. THAT it is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. Sec. 4. THAT any person, firm or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. Sec. 5. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternate method of publication provided by law. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2000. The second reading and public hearing being conducted on the day of 2000. ATTEST: Jean Harris, CMC City Secretary CITY OF COLLEYVILLE: Donna Arp Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney CITY COUNCIL U n' w 1~ T~<,~ AGENDA BRIEFING For mt .: 10103/00 CMO Approval: Item # 14 Resolution # Previous Action: none DEPT. CITY MANAGER'S OFFICE SUBJECT Discussion and Consideration of appointing Interim City Manager Reading and Public Hearing Background By the attached letter, City Manager Bob Stripling has submitted his resignation effective November 1, 2000. Since it may take some time to fill the position permanently and in order to ensure continuity in the leadership of the organization, the Council should consider who will serve as the interim City Manager and make that appointment effective November 1. Recommendation Appoint an Interim City Manager C CITY MANAGER DEPARTMENT HEAD FINANCIAL REVIEW (IF NECESSARY) September 29, 2000 Mayor and City Council P.O. Box 185 Colleyville, Texas 76034 C1tY of Texas Dear Mayor and Council: I am submitting my resignation as Colleyville City Manager effective 5pm, November 1, 2000. I have accepted the appointment as City Manager of Staunton, Virginia. It has been an honor and a privilege to serve Colleyville as City Manager for almost ten years. I hope that I have contributed in some way to leaving Colleyville a °...greater, better, and more beautiful" community. I have appreciated the support provided me by all the Mayors and Councils I have served. I am especially thankful for Chris Hawkins, Richard Newton, Linda Ahlers-Newton, Cheryl Feigel, Ed McKnight and Steve McKain, the members of the Council who offered me this position in 1990 and started me on a challenging adventure. Whatever successes I have been a part of, I owe special appreciation to the women and men who have worked with me on the Colleyvilfe management team and all the employees who have served and continue to serve this city so well. It is difficult to leave behind such a wonderful staff, especially those that were with me from the beginning including Dianne McWethy, Terry Leake and Jean Harris. I regret that I will not be here to see the conclusion of the many ambitious projects we are working towards. I know in my heart that it is time. The mountains are calling for my return. I spent twenty years of my life among the Blue Ridge Mountains of Virginia. Staunton is a beautiful, historic city nestled in the Shenandoah Valley just over the Btue Ridge from where I started my career in local government. It is the home of the Council-Manager form of govemment, the place where the first city manager was hired. It is an opportunity I could not ignore. I know that Colleyville is on a continuing path of greatness. This community is blessed with a highly intelligent and resourceful group of citizens who will always strive for the highest quality of life. I wish all of you the best in the many challenges and opportunities before you. ce ly _. . Ro ert Stripling City Manager _. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 C~~~' o! ~~ 1~ CITY COUNCIL r«,3 AGENDA BRIEFING For mt .: 10103!00 CMO Approval: Item # 15 Report Previous Action: None DEPT. SUBJECT: FINANCE Colleyville Economic Development Corporation Annual Report The by-laws of the Colleyville Economic Development Corporation (CEDC) require by February 1st that the CEDC Board present an annual report to the City Council "reviewing the accomplishments of the Corporation for the preceding year and the activities of the Corporation for the budget year". Attached is the annual report as approved by the CEDC Board at the September 26, 2000 meeting for submission to the City Council. CITY MANAGER PART p FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing CEDC Annual Report Page 2 of 2 ANNUAL REPORT OF THE COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION ACTIONS OF THE CORPORATION On September 14, 1999 the Board held its annual meeting and approved the FY 00 annual budget for the Corporation with projected revenues of $1,349,987 and expenses of $1,154,084. The Board also adopted the attached Economic Development Capital Improvement Plan (EDCIP) for fiscal years 2000 through 2004. This plan provides funding for Bransford Park restoration, City entrance markers, City Park shade structures, Community Center start-up, Kimzey Park development, Library start-up, McPherson park plan, park land purchase, park master plan update, school/soccer field park land, Sparger Park/Nature Center trail and restrooms for existing parks. The Board authorized the issuance of $2,140,000 Sales Tax Revenue Bonds with an interest rate of 5.55% at the meeting of March 21, 2000. The bond proceeds will be used to partially fund a new City Hall. On July 18, 2000 the Board elected new officers: Mike Taylor, President, and Dana Feldman, Vice President. Additionally the Board approved the purchase of 11.47 acres adjacent to Pleasant Run Park from the G-CISD at a cost of $453,000. Planning b Zoning Commission Minutes -September 11, 2000 Page 1 of 14 The regular meeting of the Planning and Zoning Commission was called to order by Chairman Hart at 7:00 P.M. on September 11, 2000. Roll Call: Present: Rob Rutherford, Luann Edwards, William Tyler, Jim Fletcher, Bryan Hill, Tom Hart Absent: Mike Collins Staff: Bany LeBaron, Clayton Husband, Jan Levy Invocation: The invocation was given by Commissioner Rutherford. Approval of Minutes: August 29, 2000 Commissioner Fletcher moved to approve the minutes as submitted. Commissioner Hill seconded the motion. The vote being: Ayes: Rutherford, Fletcher, Hill, Hart Noes: None Abstained: Edwards, Tyler 1. A Combination Plat, Lot 1-R, Block 1, Skipper's Estates, being a replat of Skipper's Est. & a portion of Phipps Add'n, and a 2.5785 parcel, on 7.9067 acres located at the north end of Bill's Lane. Case P-00-063 Barry LeBaron presented the case to the Commission. He distributed a response letter from the applicant's surveyor that addressed the Development Review Committee comments. Mr. LeBaron said that David Myers, David Moak Surveyors, Inc., asked staff if they would recommend approval if the Wadleys agreed to dedicate a 40' temporary access easement with a 180° radius which would create '/z of a turnaround. Barry LeBaron said that if other surrounding properties ever develop, the could dedicate an equivalent portion to create a cul-de-sac. Staff said that they could change the recommendation to approval if the Wadleys changed the plat. The Commission discussed future development of properties in the area. Ed Wadley was present to address the Commission's questions regarding potential development. Commissioner Edwards moved to approve the plat subject to the applicant adding the suggested half circle with a 40' radius as a temporary access easement on the property at the end of Bill's Lane. The vote being: Ayes: Rutherford, Edwards, Tyler, Fletcher, Hill, Hart Noes: None Planning b Zoning Commission Minutes -September 11, 2000 Page 2 of 14 2. PUBLIC HEARING - An amendment to the PUD-C, 0-96-1024, to allow living quarters in a commercial building requested by Behjat McElroy, New Synergy Inc., on Lot 1, Block 1, Cavillino Park located at 1001 & 1005 Village Park. Case Z-00-061 Barry LeBaron presented the case to the Commission. He told them that the original PUD on the property was approved in 1996 and allowed uses for offices and service uses and the applicant is requesting to add a residential component. The one building that is 5,000 s.f. will have 2,000 s.f. of residence and the building that is about 5,000 s.f. will have 850 s.f. residence. He said that a number of written letters of opposition have been received and are included in the packet. Commissioner Edwards said that staff noted that the residential use would have an immediate positive impact and she asked staff to explain their reasoning. Mr. LeBaron said that combined commercial/residential use has been a fairly new phenomenon and for years cities tried to separate the uses. He said that over the last five years there has been a trend to combine the uses and Colleyville has already done that. He said that by getting additional eyes that live within a commercial area, a security benefit is added by people still being in the development rather than vacating at the end of the work day. Commissioner Edwards asked if a mixed use would change the rear yard setbacks. Mr. LeBaron said that they wouldn't unless the Commission wanted to change them in the PUD ordinance. Commissioner Edwards said that the 1005 building is located very close to the property line and she hopes that there are no windows on the back side of the building. She asked if a residential use is approved, could they still use a 10' setback with n~ windows. Mr. LeBaron said that they could build it to the site plan or any other conditions impose by the Commission. Commissioner Tyler said that he read the opposition letters and asked staff if anyone called to identify what their particular complaint was. Mr. LeBaron said that he did not talk to anyone. Commissioner Tyler asked if there was a restriction as to how many people could live in the residential unit or is there a way to limit the number. He said that he would like to hear from the opposition. Chairman Hart opened the public hearing. Those present wishing to speak were: Mehrdad Moayedi, 3708 San Taiga, Irving, said that he is the owner of the property and his mother, Behjat McElroy is the applicant. He said that the project was not initially envisioned for residential use, but is a recent concept because of requests for purchase and lease of the two buildings. He said that the 800 s.f. unit will not be a permanent residence as the people leasing the building are an investment firm out of California. He said that they wanted to have a place to stay for people who come from out of town on a temporary basis. Mr. Moayedi said that there is a person trying to purchase the second residence and if that does not materialize, his mother who is a single person, will be living there on a permanent basis. Mr. Moayedi said that he believes that the problems the neighbors have stems from the fact that the project has taken so long to develop and relates to the fence and other issues on the property line. He said that he has been working with staff and the changes in the road design to connect Glade and Village Park have delayed their project. He said that he cannot start the last building Planning 8 Zoning Commission Minutes -September 11, 2000 Page 3 of 14 until the design for the road is completed. He said that once staff gives him the proper elevation for the road they will know where to construct the slab. Commissioner Hill asked the owner if the smaller guest quarters will be used by people on a temporary basis with them coming and going. Mr. Moayedi said that he cannot tell the Commission how many times a week the living quarters will be used, but it will be used by employees from California and New York and will remain a residential type of use. He said that the second property will be more of a permanent residential property. He said that it will be more toward Village Park across from LaPlaza that also has a same situation. Commissioner Fletcher asked Mr. Moayedi if he has met with the neighbors and he responded that he has not, but he has met with the staff to try to resolve the problems. He said that he cannot resolve the problem unless he gets building permits to complete the project, but he will be willing to meet with the neighbors. He said that his mother has met with the neighbors. He said that as the owners, they are required to provide some sort of screening and they have upgraded it to a masonry wall and that should make the neighbors happier. He said that they are not required to use masonry but they are willing to. T. U. Tutt, 4800 Bedford Road, adjacent to the south said that originally they had no opposition to the commercial project as it would be better than apartments. He said that apartments do not belong in a residential area and all six landowners within 200' have written opposition. He said that there is a rented house in the area that creates problems and the occupants cannot be evicted because of laws and a similar situation may happen on this proposed rental property. Mr. Tutt said that people typically do not take care of apartments. He said that when the project was passed in 1996, the minutes reflected that a 6' masonry fence along their property would be constructed. He said that staff advised that the 6' masonry fence would be constructed and the Planning and Zoning Commission approved the change with staffs recommendations. He said that the original zoning exhibit includes a proposed masonry fence along his property. Mr. Tutt said that they probably don't need to build a masonry fence along the entire length of the property because he has a good steel fen a along a portion of the joint property line. He said that it is a steel fence on a concrete footing and the applicant has piled dirt along his fence as high as 2 to 3 feet high and it will rot the fence Mr. Tutt said that he has asked the owners to fix the problem. He said that he has a very bad dr inage problem created by the runoff from this property. He said that the City Engineer has looke at the situation and there is a gully that has eroded off the commercial place and it needs t be filled in. He said that the problem he has with the request is that the owners already don't c re what happens to the neighbors and transient residents will care less and not take care of th property. He said that the owners tell him that they will fix the problems and then they totally ig ore his requests. Mr. Tutt said that he has lived in Colleyville for 40 years. He also said that t e parking spaces are very limited and he is not interested in selling his property to increase pa ing. He said that this is not the place for residential. He said that he has to clean up from roofs g materials, trash bags, paper cups and other debris. Mr. Tutt said that if a family moves in with children, there would be no areas for children to play and the owners cannot discriminate if a f mily wants to move in with children. He said that he has tried to be a good neighbor and agree with the original zoning change request, but the fence has not been constructed and the draina a has gotten- worse, dirt is piled against his fence, so he is opposed to the current request. Planning 8 Zoning Commission Minutes -September 11, 2000 Page 4 of 14 Commissioner Edwards asked Mr. Tutt to indicate where his existing fence is located on thy. overhead. He said that it was indicated earlier that the setbacks are limited by windows and the building closest to Bedford Road does have windows on the second floor facing their property. Commissioner Fletcher asked staff if they were aware of the requirements for a brick wall in the original ordinance. Mr. LeBaron said that he was not, but would have to research. He said that this proposed ordinance does have provisions for a masonry wall and the Commission can place restrictions and conditions on their recommendations. Commissioner Rutherford said that the applicant has agreed to do that. Axel Holland, 1000 Jo Carol Lane, directly east of the 1005 Village Park building. He said that he had the opportunity to come to the meetings four years ago and at that time they heard a lot of promises from the developer as they have heard tonight. Mr. Holland said that the neighborhood has a problem with the credibility of the developer as he has promised a lot of things and has not fulfilled his promises. He said that staff has spoken about mixing residential with commercial property and one of the benefits is someone to keep an eye on the property and he would like to assure the board that he lives directly to the east and will keep a good eye on it too. Mr. Holland said that not only did Mr. Tutt not get a fence, there should be a drainage plan. He said that there is runoff going into the existing neighborhood and part of the drainage will not be restrained by a fence alone. Mr. Holland said that four years ago, the issue of multi family property was addressed by changing the area property to single family for a mile or so down the street. He said the issue of multi family was addressed and voted down and he finds it diffic~. to believe that they are sitting at this meeting to consider rental units in the neighborhood. He said that he is not in favor of a favorable consideration of the request. Mehrdad Moayedi responded that the developer that~originally zoned the {property was not them and they did not make any promises that they did not uphold and Mr. Holland needs to get that straight. He said that the conditions were made by Mitchell Properties and they bought it already zoned. He said that they were not aware of a requirement for a masonry fence yet they were voluntarily going to construct one. Mr. Moayedi said that Baker Development built the buildings and went out of business and left the property with a bigger drainage problem that currently exists. He said that they have spent about $170,000 across the street to correct the problem that eventually affects the Tutts property. He said that he wants it made clear who they are and how they got there. Mr. Moayedi said that they are not creating apartments and the building that is closest to Mr. Holland will have a permanent residence. He said that the other building would have an executive suite for people to come and go. He said that the Highway Department is responsible for the road alignment to connect Thompson Terrace and Glade Road in the next thirty days. He said that the engineering firm had to correct all of the elevations for the area before they could be advised where to put the slab for the new building. He said that he would construct the retaining wall once the road is designed. He said that the comment on their credibility may have been made without knowledge of all of the facts. He said that his site plan turned into the city does not state masonry fence, but that is something that they~are voluntarily doing. He said that there will be a drop inlet that will be put in when the slab on the next building is poured. He said that the Planning 8 Zoning Commission Minutes -September 11, 2000 Page 3 of 14 drainage cannot be fixed in such a small area without the inlet and the slab being poured. The grass cannot be planted to help the drainage until the building is finished. Commissioner Hill asked Mr. Moayedi when he purchased the property. He said that it was about two years ago. He said that he has sent guys on tractors to clean up the debris and dirt piles against the fence. He said that there couldn't be erosion because of no rain and how dry everything is. He said that staff asked him to do a temporary fix while they review the road design plans and elevations. T. U. Tutt displayed a copy of the zoning exhibit that was approved with the zoning change. He showed where it indicated a "proposed masonry fence" along his property. He talked about the erosion and said that he has fine irises and roses and they are being washed out when there were rains in the spring. The Commission discussed with the applicant the number of parking spaces and the requirements for a mixed use. Commissioner Edwards said that there would be shared access and parking and it appears that it is adequate. They discussed taking 2,000 s.f. out of the office parking ratio and how the residential would require less parking than an office use. Mr. Moayedi said that the tenant of the smaller unit would have a 3 year lease with an option to buy. He said that this would be their D/FW headquarters and they would use the suite when they had someone working from out of town. There being no one else present wishing to speak, the public hearing was closed. Staff said that they did not know why the masonry wall has not been built yet if it was required with the PUD. Mr. LeBaron said that if the Commission wanted to make that a part of the conditions, they need to indicate beside the specifics, the time that it is to be constructed. He said that it is possible that the language was not clear in the previous PUD. The Commission asked the applicant to address the timing of constructing a masonry wall. Mr. Moayedi said that he will be willing to construct the wall once he has a permit to construct the slab and get the framing structure of the third building in place so that it doesn't damage the wall once it goes up. He said that he doesn't need to have the inside done, just the framing in place, structurally with the roof on then he can build the fence, landscape and put grass in so it doesn't hurt anybody's yard. Commissioner Rutherford asked Mr. Moayedi to get with Mr. Tutt to work out the drainage situation. He said that he would be glad to. Commissioner Hill asked Mr. Moayedi about the location of the masonry fence. He said that there is an existing fence placed in a concrete wall. He said that he could put a masonry fence in front of the wall, but he couldn't insert a masonry fence inside of where the wall is now. He said that he hopes that with the Tutt's permission, they could take their fence down so that there aren't two fences on top of each other. He said that he would get with the Tutts to work out the details. They determined that there was 235' along the common property lines. Commissioner Edwards said that she is a little confused because Mr. Tutt said that he would prefer to keep his steel fence and Mr. Moayedi would only need to build a masonry wall on the Planning 8 Zoning Commission Minutes -September 11, 2000 Page 6 of 14 front part of the property. Mr. Moayedi said that from his side there would be two different fences and that would be o.k. because he plans on heavily landscaping the area. Mr. Moayedi said that he would be all right with leaving Mr. Tutt's fence and constructing a masonry wall, and if Mr. Tutt wants a wall built along the entire length of the property, he would do that too. Chairman Hart told Mr. Tutt that they wanted to make sure that they are taken care of. He asked Mr. Tutt if he was o.k. with leaving the metal fence on the property. Mr. Tutt said that the metal fence was fine with him and he has a concrete footing that comes up 12" high, but they have piled dirt up against it and have not gotten it out of it like they said they would. Chairman Hart asked Mr. Tutt if the first portion of masonry wall was built, would it improve what they are looking at. Mr. Tutt said that it would and he has tried to diminish the buildings by putting lattice up and planting rose bushes, but he can't cover it all. Mr. Moayedi asked Mr. Tutt if he knew whether or not he knew if the steel fence was on his property or theirs. Barry LeBaron said that if Mr. Moayedi was required to put up a masonry screening wall, it is his responsibility that it is on his property and a surveyor can determine the location. He said that the requirement for the fencing is placed on the commercial and not the residential. Commissioner Rutherford moved to recommend approval with the construction of a masonry 6' fence approximately 235' in length to be built on or about after the third building is in place structurally. Commissioner Hill questioned what structurally complete means. Commissioner Rutherford sai~ that it would be when the exterior of the building is completed. Commissioner Rutherford amended his motion to when the exterior of the building is completed. Staff asked for a clarification. Barry LeBaron said that there is 235' from the southwest comer of the property to the first notch along the point where the existing metal fence is located. He said that there is an additional 181' to Bedford Road. He said that the motion mentioned a specific distance that was on the side where the existing fence is located. Commissioner Rutherford amended his motion to be approximately 181' from the southeastern property line to the notch where the metal fence begins. Commissioner Hill seconded the motion. Commissioner Edwards said that she has some concems about the smaller residential unit. She said that she is aware that the developer has some plans for it in the next few years, but what is going to happen three to four years later. She asked the Commission if that is something they want to get into. She said that she actually likes mixed uses, but there was a lot of opposition with this request. She said that she does not have a problem with the larger residential unit because someone will always be living in it, but the smaller one the company may sell and then it becomes vacant. Commissioner Fletcher said that~he has to agree with Commissioner Edwards' statement He said that it is not the fence or the drainage that concerns him, but he is concerned about the compatibility of zoning. He said that with an existing structure in an existing neighborhood, they would be changing the character of the neighborhood by approving the request and the 800 s.f. Planning 8 Zoning Commission Minutes -September 11, 2000 Page 7 of 14 unit lends itself to becoming a rental property He said that it may not be the intent of the applicant, but it could not be controlled in the future and he would be opposed to this ordinance. Commissioner Hill said that he sees two points, one being the residential use and the other being the neighborhood's concems because the project has not been built in a way that they are happy with. He said that he does not have the concems with the residential use because of the Village being built right around the corner and this is a good use for a transitional area. He said that he believes that the motion on the table is the right way to go. Commissioner Rutherford said that he agreed with Commissioner Hill and there is a comparable situation at the Ritz property because there is commercial on the one side of the road. Commissioner Fletcher said that there was no citizen opposition to the Ritz zoning change. Commissioner Rutherford said that he does like the mixed use and hopefully they can make sure that the owner of the property takes care of it through the enforcement of City ordinances. He said that in 3 to 4 years it may be sold and made a permanent residence. Commissioner Tyler said that if the property were to sell in the future, the new owner would probably want to make the entire building commercial and tear out the residential to make the entire area able to be rented for commercial use. He said that the amount of rental space would be important to investors. He asked if there was a way to make sure the residential area could not be expanded from 850 s.f. Barry LeBaron responded that the proposed ordinance could stipulate the maximum and minimum square footages. Commissioner Tyler said that he would not need those limits to approve the ordinance as set forth, but he is only making the recommendation to help move this item forward. He said that he believes if the property was sold in the future, a smart investor would get more money from commercial rentals than residential. Commissioner Hill asked staff if the site plans have the square footages on them and if they are included as attachments, do they need to add the maximum square footages to the ordinance. Barry LeBaron responded that if there are areas that may become a point of contention, he would prefer to see them listed in the language of the ordinance as the exhibit could be subject to interpretation. Commissioner Rutherford amended his motion to include the maximum residential living square footage within the language of the ordinance and the site plan. Commissioner Hill seconded the amendment. The vote being: Ayes: Rutherford, Tyler, Hill, Hart Noes: Edwards, Fletcher 3. PUBLIC HEARING - A Zoning Change requested by Father Ghobrial Samaan, St. Mary Church, from AG to R20 on 3.754 acres located at 1110 John McCain Road. Case Z-00-0476 Tom Niederauer presented the case to the Commission. Commissioner Hill asked what the setbacks are for the current zoning category and -the proposed zoning category. Staff advised him Planning & Zoning Commission Minutes -September 11, 2000 Page 8 of 14 that there was a 25' side yard in AG and a 10' in R20. They said that there was a 40' rear yara required in AG and a 25' rear yard in R20. Chairman Hart opened the public hearing. Mr. Eskander, the project architect, was present to represent the case. He spoke about the church's master plan and how the R20 zoning category would allow them to build up to 30% coverage for a new sanctuary and Sunday school classroom. He said that they will not put any buildings closer to the neighbors than 25'. Commissioner Edwards asked how soon will the construction begin. Mr. Eskander said that the project will begin in 2001. Kirt Kauffman, 1208 John McCain Road said that he had concerns with the setback in the R20 zoning district. He said that there is currently a rural atmosphere and church buildings tend to be big buildings and have large facilities. He said that parking lots next to his property will create noise when car alarms go off. Mr. Eskander said that the chapel is currently in the center of the property and any new development will take place between the chapel and the street. Mr. Kauffman said that he was not aware of the proposed site plan. Mr. Eskander said that once the sanctuary and Sunday school classrooms are built the site would be 30% built out and more buildings could not be added. Kirt Kauffman said that he would like to make sure he gets no parking lots or concrete poured near his residence. Commissioner Edwards said that he needs to trust his neighbor. She said that because the applicants are who they are, they have a high rate of confidence that they will do what they say. She said but in fact the only way the City can enforce those conditions would be to force the applicant to request aPUD-R zoning change and stipulate percentages, parking and whatever concerns they have. Mr. Eskander said that if they get approval for R20 they wouldn't mind coming back for a PUD. He just needs something to continue his plan because things in the church take a long time to be approved and to raise the funds. He said that if he knows that he has 30% coverage, he can continue with his plans. Commissioner Fletcher said that the church has been a long time resident of Colleyville and sometimes you need to stand for someone's word. He said that the applicant has committed to something, and they need to stand by it. There being no one else present wishing to speak, the public hearing was closed. Commissioner Fletcher moved to recommend approval of the zoning change from AG to R20. Commissioner Hill seconded the motion. The vote being: Ayes: Rutherford, Edwards, Tyler, Fletcher, Hill, Hart Noes: None Planning 8 Zoning Commission Minutes -September 11, 2000 Page 9 of 14 4. PUBLIC HEARING - A Zoning Change requested by Blankson Asiama, from AG to R20 (single family residential, min. lot size 20,000 s.f.) on 1.35 acres located at 3203 Glade Road -south side of road. Case Z-00-051 Barry LeBaron presented the case to the Commission. He said that in the previous request for R40, the adjacent property owner, the church, spoke in order to reveal their plans to build on their property. They did not speak in opposition but from a position of disclosure that they wanted the applicant to know that they plan to expand their facilities and parking area. He said that eventually that expansion would get closer to the house that Mr. Asiama wanted to build at the proposed location when he wanted two dwellings on the property. Chairman Hart opened the public hearing. Those present wishing to speak were: Blanksom Asiama, applicant, said that he will try to make his place good for everybody. Mr. Asiama said that he could not be at the last hearing because he had to be overseas to conduct business. He said that it has cost him a lot of money to change his plans to do what they want him to do. He said that his original intention was to rezone to R20 so that his son could build close by as is the custom in his culture. He said that he changed his plans to R40 like Commissioner Edwards advised him to do and it makes sense. He said that he does have concerns about the future location of the church as to how close it can get to the residential. He said that he is pleased with what the Commissioners are doing and he will go with their wisdom. There being no one else present wishing to speak, the public hearing was closed. Commissioner Fletcher said that the last time they considered the R20 request, the minutes will reflect that they were in favor of an R40 zoning district and it is the proper zoning for this property. Commissioner Hill said that the applicant expressed a concern about what or what not the church could do on their property. He said that their entire parcel is zoned AG and they would be subject to those setbacks which are more restrictive than some of the other districts. If the church would ever seek a zoning change, Mr. Asiama would be notified and he would have an opportunity to comment on the change. Commissioner Fletcher moved to recommend approval of the zoning change to R40. Commissioner Tyler seconded the motion. The vote being: Ayes: Rutherford, Tyler, Fletcher, Hill, Hart Noes: Edwards, 5. PUBLIC HEARING - A Special Use Permit for an accessory building requested by Jim Gray, on Lot 3, Erickson Subdivision located at 300 Quail Run. Case S-00-062 Barry LeBaron presented the case to the Commission. He told about the location, size, and style of the proposed structure. Chairman Hart opened the public hearing. Those present wishing to Planning 8 Zoning Commission Minutes -September 11, 2000 Page 10 of 14 speak were: Fran Gray, 300 Quail Run, said that the structure will blend and look like the existing house and be out of sight from the street. She said that her husband collects very expensive automobiles and needs a place to keep them. She said that there would be no commercial use of the building. Royce Brewer, 3504 Meadowlark, said that the property had been used for a commercial landscaping business for many years and they don't want commercial activities. He said that they do not want vehicles coming and going as was happening with the lawn service. Fran Gray said that her husband will not be doing repairs on the cars. There being no one else wishing to speak, the public hearing was closed. Commissioner Hill said that this is a very large structure and he was surprised at the lack of opposition. Commissioner Rutherford agreed. Commissioner Edwards moved to recommend approval of the special use permit for an accessory building. Commissioner Rutherford seconded the motion. The vote being: Ayes: Rutherford, Edwards, Tyler, Fletcher, Hill, Hart Noes: None 6. PUBLIC HEARING - A Zoning Change requested by Doug Henderson representing Kipp Whitman, Lavaca Trail, LLC, from R40 to PUD-C (planned unit development-commercial) on 6.335 acres located at the southeast comer of Lavaca Trail and Precinct Line Road. Case Z- 00-070 Barry LeBaron presented the case to the Commission. He said that while Kipp Whitman changed his request when it was before City Council to include a kennel, and the Council was concerned that the P&Z did not see that proposal nor was it advertised to the public. The proposal that the Commission currently has is the same site, to be developed into 4 lots with 3 on Precinct Line Road and the 4th at the rear will have a 35,000 s.f. kennel. He said that the ordinance before them has a number of provisions, but they only have a site plan for the one lot with the kennel. He said that the advantages are that the property is rather deep and it preserves and protects the property along Precinct Line Road and the corner. He said the land to the rear has less value for a good use. He went over the proposed ordinance. He said that the applicant is asking for a waiver of the preliminary plat requirements which gives him some flexibility should the lot configurations change according to the tenants he picks up. He said that this would not exempt him from doing a preliminary plan, but it could be done at a later date. He said that the combination preliminary plan and final plat could be determined by the Commission. Mr. LeBaron said that staff is somewhat divided on their recommendation of approval because there is currently no business like this in Colleyville and they aren't sure what kind of ar} impact it will havF on adjacent properties in the terms of marketability. He said that staff is not retail brokers. He Planning b Zoning Commission Minutes -September 11, 2000 Page 11 of 14 said that he could lean toward recommending approval because the applicant is preserving the good property on Precinct Line Road. Commissioner Hill asked if kennels generate sales tax. Mr. LeBaron said that they generate very little sales tax, but they may attract other business that will sell retail products and pay taxes. Chairman Hart opened the public hearing. Those present wishing to speak were Kipp Whitman, 3402 Cossgate Circle South. He said that he wanted to dispel the old concept of kennels and they are now geared to be state of the art with a good looking building. He said that the building will be tall enough to have interior runs and this will contain the sounds. He said that the owners will manage the waste. He said that the clients currently run a kennel in Westlake and she contributes to city charities and has 7,000 active clients. Mr. Whitman said that 450 of her clients are Colleyville residents and this will be a destination that will attract clients and provide activities. Chairman Hart asked what kinds of animals will be boarded. Mr. Whitman said that it would primarily board dogs and some cats. He said that the kennel is very exclusive and the animals have their own housing units and would always be with a trainer when they are taken outside to the dog run. Commissioner Fletcher asked why the play yards are located to the east adjacent to other property rather than putting them to the west adjacent to other commercial property. He said that the impact and nuisance should not be forced on to the neighbor to the east. Bill Souder, 305 Brookridge Court, Hurst, said that he owns the property to the west and south side and it is prime land for development but not for a dog kennel. He said that this is prime land for a large shopping center and a kennel does not fit in with other uses. He said that much thought went into the Masterplan in the past and the area was geared to a big center at this location. He said that a kennel doesn't generate sales tax and it degrades his property. Commissioner Fletcher asked him what he envisioned in the future. He said that he envisioned consolidating property to allow the construction of a quality supermarket and shopping center. Commissioner Edwards asked how soon did he envision that to take place. Mr. Souder said that once the retail gets built on Hwy. 26 and Hwy. 121, the next location for development would be Precinct Line Road. Mr. Souder said that a kennel would be a negative to any future development. Lewis Martin, said that he owns Lots 4 and 5 on Lavaca Trail. He said that he is opposed to the request because he does not want dogs barking and the use will cause devaluation of his property. He said that they can propose soundproofing, but there will still be barking dogs. He said that even if it is a Waldorf kennel, it will look like a kennel. Commissioner Fletcher said that he recommends that the applicant put the play yard on the other side of the property and wondered if Mr. Martin would be less opposed if that happened. Mr. Martin said that he is opposed to dogs barking and the.dogs' voices carry a long way. He said when people hear there is a kennel, they back off. Danny Ogel, 1009 W. Lavaca Trail, said that-the neighborhood is currently quiet and a kennel would not be his favorite choice. He said that he wants to have assurance that something of Planning 8 Zoning Commission Minutes -September 11, 2000 Page 12 of 14 quality would be built. He said that he wants a good barrier to keep the area a quiet residentiG. area. He said that a kennel would be a negative advertisement for the area. Kipp Whitman, responded to the neighbors' concerns. He said that the property is 550' deep and there is property that is in the flood plain. He said that the property to the east is used for grazing and nothing is happening in the area for commercial development now. He said that the kennel would be a magnet as the kennel owner has a 7,000 client base and the kennel will be state of the art. There being no one else wishing to speak, the public hearing was closed. Randy Allen, the architect on the project, was present to answer the Commissioners' questions. He displayed renderings of the proposed kennel and said that when you drive by, you do not know it is a kennel. He said that the kennel will have an interior courtyard. He said that the play yards were designed to take advantage of the afternoon shade. Mr. Allen said that there could be 100 dogs at the kennel at a time and there would only be 4 at a time for 10 minute intervals in the play yards. He said that these dogs will be on a lease and supervised. He spoke about the landscape designs and the use of hedges to prevent the dogs from seeing traffic or each other. He said this would eliminate most barking. He said that they plan to leave all of the existing trees. Mr. Allen said that when he went to the owner's kennel in Westlake, smell was not an issue and he does not think that sound will be a problem. He said that there would be a caretakers residence of 1,800 s.f. Mr. Allen said that the exterior of the building will be fractured face block with a standir seam metal roof and columns set out from the building. He said that the kennel owner has been at her Westlake site for 18 years and the area has developed residential around her and she is unable to increase the size at that location. He said that she generates 600 cars on the weekends. Doug Henderson, applicant representing Kipp Whitman, addressed the issue regarding setbacks on Lavaca Trail. He said that the City is requiring 80' of right of way on Lavaca Trail. Commissioner Fletcher said that the design is very good if the kennel were to go there. He said that they may be selling themselves short as a community, as they should have higher expectations for the area to generate the kind of taxes they are looking for. He said that at this point he would be opposed to it. Commissioner Edwards said that she tends to agree with Commissioner Fletcher and it is a very difficult decision because this is not a regular type of kennel, but it does not pay sales tax. She said that it is proposed for the middle of a potentially very successful area. Commissioner Hill said that property owners need to combine their properties to attract large retailers, but that is something they cannot force them to do. Kipp Whitman said that the only other possibility is offices on the back of the property and they will not bring as many people to the area. Commissioner Edwards said that eventually there will be development along Precinct Line Road and this does use does not pay sales tax and is in the middle of a popular area. Planning 8 Zoning Commission Minutes -September 11, 2000 Page 13 of 14 Commissioner Fletcher said that this is just the beginning and they can afford to be choosy and he would recommend denial. Chairman Hart said that the City has been through the issue of a kennel about 5 years ago that involved a lawsuit to shut it down. Commissioner Rutherford said that he has concerns about a kennel in that location. Commissioner Edwards said that she would recommend tabling the case. Commissioner Tyler said that he could go along with the action to table, but he said to keep in mind that if it is a magnet, with the present value of money, a project in the front will be developed quicker. He said that since the Commission seems willing to deny, he would recommend tabling the case. Chairman Hart said that this is not the right location for a kennel. He said that it may be a magnet, but it may draw flies. He said that it may have a negative impact on the area and sound is a problem. Commissioner Fletcher said that denying the case will affect change and possibly eliminate parceling out property in postage stamp pieces. He said that it may force the property owners to get together. Commissioner Hill said that the majority has trouble with a kennel and he would recommend tabling the case to allow the applicant time to present a plan. Kipp Whitman said that he would appreciate it if the Commission tables his case to allow him to make a better presentation or sell the property to a church. He spoke at length why the kennel would be a good tenant. Commissioner Hill said that another approach is to deny the case. Commissioner Fletcher withdrew his motion. Chairman Hart moved to table the case. Commissioner Hill seconded the motion. The vote being: Ayes: Rutherford, Edwards, Tyler, Hill, Hart Noes: Fletcher 7. Citizens' comments regarding items not on the agenda: There were none. 8. Staff comments, reports and discussion items: Barry LeBaron invited the Commissioners to the Highway 26 meeting on Thursday at the Community Center. 9. Commissioners' comments and reports: There were none. ADJOURNMENT: Commissioner Hart moved to adjourn the meeting at 10:40 p.m. Commissioner Rutherford seconded the motion. The motion passed by acclamation. Planning 8~ Zoning Commission Minutes -September 11, 2000 Page 14 of 14 Respectfully Submitted, Jan Levy Planning & Zoning Assistant Approved on: September 25, 2000 as corrected (to reflect the vote on item #1). NOTE: As a matter of public record, an audio recording of the above Planning and Zoning Commission meeting is available upon request. Zoning Board of Adjustment Minutes -September 12, 2000 Page 1 of 9 -DRAFT COPY ~09/~5/001 The regular meeting of the Zoning Board of Adjustment was called to order by Chairman Dee McNosky at 7:05 p.m. on September 12, 2000. Roll Call: Present: Teresa Rutherford ,Sara Lester, Jerry Birkes, Dee McNosky Absent: Steve Magee, Larry Henry Staff: Barry LeBaron, Jan Levy Approval of Minutes: August 22, 2000 Sara Lester moved to approve the minutes as submitted. Jerry Birkes seconded the motion. The vote being: Ayes: Rutherford, Lester, Birkes, McNosky Noes: None Chairman McNosky explained the procedures of the Zoning Board of Adjustment to the audience. She asked the voting members to identify themselves. The voting members for the meeting are: Rutherford, Lester, Birkes, and McNosky. Chairman McNosky outlined the meeting format for the audience. PUBLIC HEARING - A request from Larry Gray, Young Construction Co., for Tom Miller for a variance from Section 3.24.G -Schedule of District Regulations of the Land Development Code - to provide for the existing building and a proposed addition to the building that encroaches 2' into the 25' required side yard on north side of Lot 15R, Block 1,Thompson Terrace, 5004 Thompson Terrace. Case A-00-008 Barry LeBaron presented the case to the Board. He told the Board about the applicant rezoning the property for commercial use and the change in building setback requirements. Kathryn Miller, owner, presented the case to the Board. She told about the plans for the renovation of the existing structure and the additions to increase the size of the building. She said that the north addition wall needs to adjoin the existing wall rather than be setback 2'. Bill Rogers, 5008 Thompson Terrace, asked questions about what kind of screening the applicant proposed. He said that he has talked briefly with Mr. Miller but did not have any firm commitments. Mr. LeBaron told about the requirements for screening. He said that the commercial user needs to provide some kind of screening from the residential lot. He said that it does not require a masonry screening wall or stockade fencing, but it does require some sort of screening and can consist of landscaping measuring 6' along the common property line. Mr. Rogers said that there are large piles of dirt behind the building that have created a real eyesore. Jerry Birkes told Mr. Rogers that there is a method to report such violations, and he should call the Code Enforcement Officer Steve Perez. Chairman McNosky closed the public hearing. Zoning Board of Adjustment Minutes -September 12, 2000 Page 2 of 9 -DRAFT COPY (09/!5/00) Jerry Birkes asked Barry LeBaron about the driveway extending into the required side yard. Mr. LeBaron said that the driveway was not a problem, only the northern wall of the expansion that encroached 2' into the required 25' side yard. Chairman McNosky asked if there was adequate space between the driveway and the property line to provide screening. Mr. LeBaron responded that there seems to be from the drawing plenty of room for screening. Jerry Birkes said that he is very familiar with the property because he travels on the road everyday. He asked if the main structure that was formerly residential will be o.k. as a commercial building. Mr. LeBaron said that the renovations will need to comply with the building code for commercial standards. Mr. Birkes asked if the outside parameters of the existing building become grandfathered. Mr. LeBaron responded that the existing building becomes anon-conforming structure because of the new setbacks imposed on commercial adjacent to residential property. He said that the regulations would not permit them from enlarging the nonconformity and could not enlarge the structure without a variance. Mr. Birkes confirmed that if the applicants were leaving the building the way it was or just adding on to the south, they would not need a variance. Jerry Birkes said that he is very familiar with this property and there are three residential lots to the north with a house next door, a vacant lot, and then another residence. He said that the background information states that the Masterplan indicates that the area is to become commercial, but at this particular time it is not commercial, it is residential. He said that the Masterplan has several things on it that may be in the future 2025 that may not becom commercial and roads will not be widened. He said that by just saying that it is supposed to b~ commercial does not mean that it will be and the gentleman in the audience may live in his house for another 20 to 30 years. Mr. Birkes said that he is not sure how they can approve this variance to make an addition based on the fact that it might be in the future. He said that it is not zoned commercial, although the Masterplan calls for it to be commercial, it's not now. Chairman McNosky asked Mr. Birkes to recap his train of thought and his reasoning. He said that there is property along Cheek Sparger and Highway 26 that has been turned down for commercial zoning even though it is on the Masterplan as commercial. He said that there has been a ruling by the Board on property on the northern part of Highway 26 that had been sold and was not in compliance with use and there application was rejected and were given 90 days to become compliant. Chairman McNosky said that she is not sure that the future use of the property to the north will weigh heavily on her mind whether or not the particular request being looked at now is valid. She said that she will look at how the 2' encroachment will impact the neighborhood. She said that if the applicant were building a structure that would not be neighborhood friendly, she would be more concerned. Chairman McNosky said that she believes the structure will continue to serve the neighborhood and the neighborhood will remain intact. She said that this request fora 2' encroachment will not negatively impact the neighborhood, but will still serve to help the individual that is asking for the request create a structure that is useful for him. She said that if the neighbor to the north receives screening, the 2' doesn't seem to be his issue. She asked Mr. Rogers t~ respond to her statement that the 2' isn't the issue, the screening and cleaning up of the neighborhood is. Zoning Board of Adjustment Minutes -September 12, 2000 Page 3 of 9 -DRAFT COPY (09/5/00) Mr. Rogers said that he does not know is the 2' will make a difference or not, but he would say probably not. Chairman McNosky said that she is looking at the integrity of the neighborhood matched with development and does not believe that 2' will make a difference. She thanked Mr. Rogers for answering her question. Teresa Rutherford said that the request is pretty well self explanatory. She said that the request is for currently zoned commercial property and a 25' side yard is required and the building will encroach 2'. She said that if the neighbor's concerns are going to be alleviated, there should be no problem in approving the variance. Teresa Rutherford moved to approve the 2' variance request. Sara Lester seconded the motion. The vote being: Ayes: Rutherford, Lester, McNosky Jerry Birkes said that he would like to explain his vote. He said that the present property that is there is going to end up being 1 /3 of the overall wall that is in question. He said that there is a reason for a requirement that there be a 25' setback versus the 23'. He said that this is going to be a large wall and for the Board to give a variance for the limited presentation as to the type of barrier, he would have to vote "no". Noes: Birkes The applicant, Kathryn Miller, asked the chairman why she did not get an opportunity for rebuttal once the neighbor spoke. She said that the chairman said in the procedures that the applicant would have an opportunity to speak. Chairman McNosky said that she was in error and made a mistake by not allowing her to speak. Chairman McNosky asked staff if she can back up and allow the applicant time for rebuttal and then revote. Barry LeBaron said that the Board made a motion, a second, and took a vote, and it was up to the Board how they wanted to handle the situation. Teresa Rutherford said that since discussion was not held, she would withdraw her motion. Sara Lester said that she would withdraw her second. Kathryn Miller, owner, said that her husband, Tom Miller, went to talk will Mr. Rogers and tell him what the plans were for their property. She said that it was their understanding that everything was o.k. with Mr. Rogers and Mr. Rogers talked about his property being rezoned to commercial in the future. She said that they do not plan on moving any closer to Mr. Rogers' property than the structure already is, and all they're asking is for a clean straight line. Mrs. Miller said that this is the same variance that has been granted to the property to the south. She said that if they build the addition two feet back from the existing structure, it would create a very messy look. Mrs. Miller said that they have improved the look of the neighborhood by improving the comer property and they intend to do the same with this property. She said that they live and work in Colleyville and they will make a good appearance and increase the value of the property on Thompson Terrace. Mrs. Miller said that Mr. Rogers responded to the chairman's question and does not Zoning Board of Adjustment Minutes -September 12, 2000 Page 4 of 9 -DRAFT COPY (09/5/00) have a problem with the wall going down his side. She said that keeping up the appearance wi a straight wall by gardening will look better than a wall set back 2'. She said that her request is very simple and straight forward and she would like to field any questions that the Board may have. She said that if the property next door was granted a variance even when it was closer to property line by 13', they should not have a problem with this variance. Jeny Birkes told the applicant that they did a wonderful job on the house on the comer and asked her what their plans were for fencing. Mrs. Miller said that she was not involved with the fencing plans, but she would put up something that is pleasant looking and that creates a nice barrier for the Rogers. She said that they will be neighbors for eight hours a day and their children go to school together and they want to make sure that Mr. Rogers is happy with the fence on their property. She said that even if there wasn't a fence there, the house itself would not have windows on that side and they won't encroach on the Rogers' privacy. Mrs. Miller said that she is sure that the Rogers' are concerned about their privacy and they will put up a 6' tall fence that is pleasing to the eye. She said that she wanted to respond to the concerns about the dirt piles. Mrs. Miller said that they were in the process of tearing the inside of the house down and had to stop work to get a variance and the piles of debris would have been moved. She said that as soon as construction resumes, the dirt piles will be gone. Jerry Birkes asked the applicant if the 6' fence would be a wooden fence. Mrs. Miller said that she has not talked to her husband about that yet, but it would be a privacy fence. She said that she likes green things and can envision growing something green with the fence. Mr. Birkes aske her to define a stockade fence. She said that it is a wooden fence. He asked her if she had any plans for planting trees along the property, or if there are any trees currently on the property. Mrs. Miller said that there are trees on the property, but she is not sure if there are trees within the 23' along the north side. Mr. Rogers said that there is one on the property line. Mrs. Miller said that they will landscape it nicely as they did the property next door and will work with a landscape architect. Chairman McNosky asked if there was any other discussion. Since there was not, she closed the public hearing portion and asked for a motion. Jerry Birkes moved to grant the variance based on the following two things occurring: 1) A six foot tall wooden fence from the northwest corner to whatever is allowed closest to Thompson Terrace; and also as the applicant has stated 2) There will be no windows along the northern portion of the building. Sara Lester seconded the motion. Chairman McNosky asked Jerry Birkes if the applicant and the neighbor, Mr. Rogers, agree to a fencing that is different than a wooden fence, would they be allowed to put that fencing in place. Jerry Birkes stated, "Madam Chairman, I was merely going by what the applicant stated." Mr. Birkes requested to change his motion by amending condition #1 to a six foot tall wooden fence or a masonry fence as long as the neighbor, Mr. Rogers is agreeable to the change from a wooden fence. Zoning Board of Adjustment Minutes -September 12, 2000 Page 5 of 9 -DRAFT COPY (09/~5/OOJ Sara Lester asked the applicant if she agreed to the condition that there be_no window along the northern portion of the building. Mrs. Miller said that she did not have the plans with her. Mr. Birkes said that the applicant stated several times that there are no windows on the north side and that is what he based his motion on. Mrs. Miller said that there are no windows on the previous structure, but she doesn't have the plans and she doesn't think that they are proposed.. Sara Lester asked if they want to drop condition #2 from the motion. Jerry Birkes said that he made the motion and stands by that motion. Sara Lester seconded the amended motion. The vote being: Ayes: Rutherford, Lester, Birkes, McNosky Noes: None 2. PUBLIC HEARING (Request for aRehearing) -Discussion and consideration of the decision rendered to Jim and Lanette Carpenter for a variance from Section 3.26 -Fences Free Standing Walls, and Screening Material of the Land Development Code - to provide for the construction of a 6' wrought iron picket fence that would encroach over the 30' building line along Bill Simmons Road on the lot at the southeast corner of Bill Simmons Road 8 Glade Road - 2201 Glade Road, Abstract 328, Tract 2Q. Case A-00-006 Staff said that Mr. Carpenter staked his property for the location of the fence that was approved by the Board at the last meeting and was concerned about the proximity of the fence in relation to the tree line and the sprinkler system. Staff advised Mr. Carpenter to present a letter requesting the Board to consider other information. Mr. LeBaron told the Board that they have a choice whether or not they want to make the applicant pay another fee and go back through the process, but the neighbors were advised that the Board may be rehearing the case tonight. Teresa Rutherford moved to reconsider the information presented by the applicant Sara Lester seconded the motion. The vote being: Ayes: Rutherford, Lester, Birkes, McNosky Noes: None Mr. Carpenter distributed an exhibit that showed dimensions and the location of his dwelling on the property, the trees, the water meter, and Bill Simmons Road. He said that one of the concerns at the last meeting was the plot plan they presented was not clear. He said that the motion at the last meeting was to go with the recommendation of the Community Development staff to protect the 50' right of way, and to allow them to build the fence no closer than 15' from the edge of the pavement. Mr. Carpenter addressed the issues of the City of Colleyville right of way for Bill Simmons Road. He said that the intent of the right, of way ordinance is to ensure the streets and utility easements are of sufficient size to ensure the safety and health of the community. He said that Bill Simmons Road will probable never be widened or made a through street and it would not be practical or affordable for the city to do so. He said that BiIL Simmons Road is 0.487 miles long, and is a very rural road as stated by one of the Board members. He said that there are 43 quality trees of 4" trunk-size in diameter or greater that would have to be removed to widen the street. Mr. Zoning Board of Adjustment Minutes -September 12, 2000 Page 6 of 9 -DRAFT COPY (09/~5/00J Carpenter told the Board that there are 24 telephone poles that would have to be relocated. F said that these poles range from 2' to 12' away from the edge of the pavement, with the average pole being 9' from the pavement edge. Mr. Carpenter also said that there are 22 water meters that are within 8' of the edge of the pavement that would have to be relocated. He said that Bill Simmons Road would probably never be extended and made a through street because there is a very large, new home sitting at the dead end of Bill Simmons. He said to make this a through street, this home would have to be torn down and there is a residential area behind this home that would require another home to be removed. Mr. Carpenter said that there are 8 fences that are all place 10' from the edge of the road totaling 1278 feet that would have to be removed and one of these fences reportedly cost the homeowner, Mr. Kramer, $40,000. Mr. Carpenter said that their conclusion is that it is extremely unlikely that Bill Simmons Road will be widened or extending in the foreseeable future. Mr. Carpenter addressed concerns regarding aesthetic appeal. He said that every fence along Bill Simmons Road is set 10' away from the edge of the pavement, and if his fence on the corner is placed 15' back it would look out of balance. He said that the proposed location of the fence at 10' from pavement edge would enclose several large crepe myrtle trees and if they were place outside the fence, it would look strange. Mr. Carpenter said that with the fence crowding the large ash trees, it would look out of balance. Mr. Carpenter spoke about precedent setting. He said that Chapter 211, Texas Local Government Code Section 211.008. Board of Adjustment (a) states that the governing body e' a municipality may provide for the appointment of a board of adjustment in the regulations adopted under this subchapter, the governing body may authorize the board of adjustment, in appropriate cases and subject to appropriate conditions and safeguards, to make special exceptions to the terms of the zoning ordinance that are consistent with the general purpose and intent of the ordinance and in accordance with any applicable rules contained in the ordinances. He said that they feel that the Board will not be setting a bad precedent, since Zoning Boards of Adjustments are authorized under the Texas Local Government Code to make special exceptions. Mr. Carpenter spoke about the hardship they are facing. He said that the state of Texas does not define hardship, except to say that the following arguments do not satisfy the hardship requirement: property that cannot be used for its highest and best use; financial or economic hardship; self-created; and the development objectives of the property owner are or will be frustrated. He said that they are not claiming any of those reasons for asserting that a hardship exists. He said that they are claiming that the following reasons do constitute a hardship: 1. Access, use and enjoyment of their land. When, on a half-mile stretch or rural road (approximately 2,700 feet), there are 1278 feet of fences, all of which are set 10' away from the road. He said that to deny them the same access, use, and enjoyment of their land would create a hardship; and 2. Risk to Trees: By placing the fence where the city staff originally recommended, they would be installing fence posts 3 feet away from the trunk of a 3.5' diameter trunk of a 25 year old ash tree, thereby putting that tree and two others at risk. He said that even though the degree of risk is subject to debate -putting these old, beautiful trees at any risk creates a hardship. Zoning Board of Adjustment Minutes -September 12, 2000 Page 7 of 9 -DRAFT COPY (09/~5/OOf Lanette Carpenter also spoke to the board regarding their case. Teresa Rutherford said that the Carpenters did an admirable job of coming back to the Board with above average data and she agrees that aesthetically as well as saving the trees the fence should be placed 10' from the pavement. Jerry Birkes said that he has some questions because the drawing is still confusing to him. He said that since the property is not platted, the drawing presented is still out of scale. Mr. Birkes said that Board approved the placement of the fence to be 43' from the house, and the drawing shows the 43' from the last inset. He wanted to know if it was accidentally measured from that location. The applicant and staff confirmed that the 43' was measured from the last inset. Mr. Birkes said that since this is not a platted lot, and asked staff if it were platted, what would be the required setback for fences on the lot. Bang LeBaron said that the fence would have to be placed 30' back from the street and that is why the applicant was asking for a variance. Mr. Birkes asked what is the variance they are asking for and if staff could show where the fence should be located on the drawing. Barry LeBaron said that the variance is approximately 18' away from where the fence should be located. Chairman McNosky asked staff if they could be comfortable with the fence being placed where the applicant proposes with the stipulation that if anytime in the future things should change regarding Bill Simmons Road, the applicant will be responsible for moving the fence. Mr. LeBaron responded that the Board can place terms and conditions on variance approvals. He said that one of the things that is very difficult to determine is where the middle of the road is actually located and where to measure from. He said that Mr. Carpenter's property goes somewhere into the asphalt and he owns part of the road that everyone uses to drive on. Mr. Carpenter said that his iron stake is located 7 '/Z feet into the middle of Bill Simmons Road. Mr. LeBaron said that what staff tried to do was establish where a 50' right of way would be located if this property and all of Bill Simmons was platted in the future since the minimum is 50'. He said that measuring with a tape measure, you could get four different measurements on four different times and could be off a couple of feet because the asphalt on the edge is not smooth and the street meanders. Staff's recommendation was based on the particular day they measured and 43' from the fast inset of the dwelling would accommodate the right of way, and if we measured again today, it might be 45' or 41'. He said that without getting a survey, the Board needs to find a comfort zone as to where to place the fence. He said that he advised Mr. Carpenter to put up the plastic fence where he would like to place his fence and take a photograph for the Board to see, and it shows that the location is much further back than the fence across the street. He said that if the property is ever platted, this would not be the only fence on Bill Simmons Road that has to deal with this issue. Mr. LeBaron said that we keep talking about how unique Colleyville is and as planners, staff had difficulty that everything is a curb and guttered street with 31' back-to-back pavement with 9'/z feet of green space on each side. He said that this is how a 50' right of way is determined. He said that maybe half of the streets in Colleyville are constructed that way, but the other half are like streets that are the old rural development and staff has toyed with coming up with regulations for a rural Colleyville type of street. He said that if`there were regulations for rural streets, staff could advise citizens who live on these streets how to deal with their culverts, fences, and other issues. Zoning Board of Adjustment Minutes -September 12, 2000 Page 8 of 9 -DRAFT COPY (09/15/00) He said that in the old days it took a road grader 40' to clean out the bar ditches on both sides the right of way would probably be 40' on a rural road with 22' to 23' of asphalt. Mr. Carpenter said that they drove all over Colleyville and drove down a whole lot of roads like Glade Road, Bill Simmons and little alternate streets. He said that the vast majority of fences on these roads are 8' to 10' away from the road and some even 6'. He recapped the figures he presented on where the current fences are placed on Bill Simmons Road and said they are asking for the same use of their property as everyone else and to be denied that use, a hardship is created. Teresa Rutherford moved to grant a variance for an additional 5' for the fence to be placed 48' from the dwelling. Sara Lester seconded the motion. The vote being: Ayes: Rutherford, Lester, McNosky Noes: Birkes Jerry Birkes said that he voted no the last time and unfortunately must continue to vote no. He said that one of the difficulties is that the drawing that was presented by the applicant is still not drawn to scale and he knows that it is not because he drives by it every morning and the house is bigger than on the drawing. He said that the only recommendation to the applicant to be considered further is to produce an actual drawing that is drawn to scale. Mr. Carpenter asked Mr. Birkes what the issue is. Chairman McNosky asked staff what the procedure is for discussion after a vote. Barry LeBaron said that he would be uncomfortable with conversation once the motion and vote is made. Chairman McNosky advised the applicant that he needed to work with staff again to determine any other requirements. Mr. Carpenter said that if he did not know what Mr. Birkes issue is, they don't know how to address the issue. Chairman McNosky asked Mr. Birkes, since he was the dissenting vote, to make very clear what is his issue with regards to the request so that the applicant can work with staff to present information. Jerry Birkes said that he also, like the Carpenters, live on a corner lot at 1301 Ashford Court and his setback is within the limits. He said that he also has a brick wall behind his residence and a gate and the reason it's where it's at is because it meets the regulations of the ordinance and he had to build according to the rules of Colleyville. He said that the Carpenters have now decided to put a fence and the Board occasionally sees variances that deal with one foot or two feet and this is not that, it is 18' and it's not a small variance. He said that the difference in the variance is greater than the distance from the street and that is why he asked what is a setback. Mr. Birkes said that if the street were curbed and guttered the Carpenters are supposed to be 30' away and they have come to this Board and asked for not a 2 or 3 foot variance, but an eighteen foot variance. He said that because anything that looked less than that looked out of bounds, and he is quoting what was said, and that is not a hardship to him. He said that trying to ignore that the street probably curves and winds around between the Carpenters' property a foot to two foot, and he is not sure that the middle of the street is parallel with the western edge of the house and to say that the variance is for a couple of feet is not correct. He said that according to staff, the variance is somewhere in the vicinity of 18' and the reason that they would want to do anything less than that is because the fence would look out of bounds is not a hardship. He acknowledged Zoning Board of Adjustment Minutes -September 12, 2000 Page 9 of 9 -DRAFT COPY (09/!5/00) that the Carpenters have some very lovely ash trees which have a life span of about 25 years, and said, "but non-the-less he didn't know that they were ash trees he thought they were oak trees, and that is his reasoning." Mrs. Carpenter said to Mr. Birkes that the last time they were before the Board, he was concerned about the aesthetic look of how their house would look off of Glade Road and he was the one who brought up the aesthetics. She said that is why they made the presentation regarding balance of where the fence is located. Chairman McNosky said that she needed to protect the conversation of the Board and understands that the Carpenters have grievances and would like to address them. She told them they needed see staff for the proper format to do that. She said that if they choose to come before the Board again, she has no personal problem with that. ADJOURNMENT: There being no further business, the meeting adjourned at 8:30 p.m. Respectfully Submitted, Jan Levy Planning ~ Zoning Assistant Approved on: jl/min/0912zba.min DRgFT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday September 11, 2000 7:00 p.m. Chairman Rich Hendler called the meeting to order at 7:03 p.m. on Monday, September 11, 2000 at the Parks and Recreation office. ROLL CALL: Members: Chairman Rich Hendler, Councilman Mike Taylor, Roger Nelson, Joe Noorlag, Dan Witte and Karen Birkes ABSENT: Ken Crooks, Steve Magee and Vince Rosen STAFF: Dianne McWethy, Assistant City Manager, Monica Sue Walsh, Parks and Recreation Manager, Keith Fisher, Project Manager, Craig Dishman, Recreation Supervisor, and Cynthia Singleton, Office Assistant GUESTS: Pete Riis, David Dudziak, Vickie Heminger and Chris Marsh, Kimzey Park Master Plan Committee members 1. Call to Order 2. Approval of the August 14, 2000 Minutes Joe Noorlag moved to approve the August 14, 2000 Parks and Recreation Advisory Board minutes and Karen Birkes seconded the motion. The vote was unanimous. DRAFT- Parks and Recreation Advisory Board Meeting September 11, 2000 Page 2 3. Discussion and Consideration of Kimzey Park Funding Dianne McWethy provided an update of the Kimzey Park Master Plan and funding options for completion of the park. Joe Noorlag made a motion to recommend approval of bid award for the design and construction of Kimzey Park to include the allocation of Colleyville Economic Development Corporation funds in the amount of $177,618 and the use of Voluntary Park Funds in the amount of $13,431 to fund Alternates 6 and 7 if contingency funds are not available to fund these alternates. Dan Witte seconded the motion and the vote was unanimous. 4. Discussion and Consideration of Prioritizing Current and Future Park Planning Projects Dianne McWethy, Assistant City Manager, and Monica Sue Walsh, Parks and Recreation Manager presented an overview of current and future park projects. Discussion ensued and Park Board members established the following priorities: 1. Pleasant Run Park 2. Bransford Park 3. McPherson Park-Phase 1 4. McPherson Park-Phase 2 5. Other Informational Items* Monica Sue Walsh, Parks and Recreation Manager provided an update on the Parks and Recreation Advisory Board's request for information regarding joint facility use with G-CISD and the appointment of a G-CISD School Board member to serve as a Parks and Recreation Advisory Board liaison. 6. Adjournment Dan Witte moved to adjourn at 10:00 p.m. and Roger Nelson seconded the motion and the vote was unanimous. ~~~~~ Parks and Recreation Advisory Board Meeting September 11, 2000 Page 3 Respectfully submitted: Cynthia Singleton, Office Assistant Approved: Monica Sue Walsh, Parks and Recreation Manager RESOLUTION R-00-1722 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF OCTOBER 03, 2000 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution, as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED THIS DAY OF , 2000, BY A VOTE OF AYES, NAYS, AND ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Jean Harris, TRMC, CMC Donna Arp City Secretary Mayor