HomeMy WebLinkAboutBudgets-Budgets-6/1/2002
Annual Budget
Table of Contents
City Council......................................................................................................... 1
Mayor's Budget Message................................................................................. . . . 3
City Manager's Budget Message............... .......................................................... 5
Organizational Charts............................................... ... ... ..... ............................. ..15
Budget Process.................................................................................................. 18
All Funds Summary........................................................................................... .26
Goals/Financial Targets.................................................................................... .29
General Fund Summary........................... ............ ............ ...... ........... ................ .32
T ax Data ............................................................................................................ 35
General Fund Revenue Projections......................... ... ..... ...................................40
City Manager..................................................................................................... .47
Bu ild ing Inspection............................................................................................. 56
Economic Development.................................................................. .......... ........ .61
City Secretary..................................................................................................... 64
Finance.............................................................................................................. 70
Legal.................................................................................................................. 75
Library.................................................................................................... _...........77
E ng ineering . . .. . .. .. . .. ... . . . .. . . .. . .. . .. . . . . .. ... . .. . . . . . . . . . .. . . . . . . . .. . .. . .. . . . . . .. . . . . . . . . . .. . . . . .. .. . . . . . . . .. .81
Community Development.................................................................................. .88
Fire..................................................................................................................... 95
Police...............................................................................................................1 03
Parks. . . .. .. . . .. .. . .. .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . .. . . . . .. . . . .. . .. .. . . .. . .. . .. . . . .. . .. . . . . . . . .. .. . . .. .. . . . . .. 1 09
Streets & Drainage......................................................................................... ..115
Recreation...................................................................................................... ..121
Marketing........................................................................................................ .127
Community Center.......................................................................................... .134
Municipal Court........................................................... ........... ..................... .... .140
Fleet Maintenance........................................................................................... .145
General Fund - Non-Departmental Expenses................................................. ..150
Utility Fund Summary .......................................................................................152
Utility Administration........................................................................................ .165
Utility Billing............................................_........................................... -............ .170
Utility Operations............................................................................................. .175
Utility Fund - Non-Departmental Expenses.......... ............................................ .181
Debt Service Fund ........................................................................................... 183
Drainage Utility Fund....................................................................................... .196
Capital Outlay................................................................................................... 207
Capital Improvement Program......................................................................... .209
Demographic Information................................................................................ .270
Glossary.......................................................................................................... .275
THE CITY OF COLLEYVILLE
THE COMMUNITY VISION
We, the Citizens of Colleyville, are dedicated to preserving and
enhancing strong family and community values, gracious suburban
living, natural beauty, and historical settings.
We will foster and manage commercial and residential growth such that
both will be compatible with each other, with our quality of life
objectives and within the confines of the resources of the City of
Colleyville. We will work in partnership with our school system to
provide the best possible education and training for our following
generations. We will promote effective and efficient city management
and elected leadership. We are committed to the attraction and retention
of a professional city worliforce by making the City of Colleyville the
"employer of choice" in Northeast Tarrant County.
We will provide safe, uncongested, visually pleasing roadways and
attractive landscaped residential and commercial environments. We
will provide our citizens with a safe community free of pollution, crime,
and drugs.
We recognize that this vision statement is the ideal on which our
community is shaping its future. Therefore, we the citizens of
Colleyville, pledge ourselves to a program of goal-oriented actions and
decision making, for the betterment of Colleyville.
,1
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
A ward
PRESENTED TO
City of Colleyville
Texas
Presi den t
Executive Director
F or the Fiscal Year Beginning
October 1, 2001
C/~~
f?#r/~
The Government Finance Officers Association of the United States and Canada (GFOA) presented
a Distinguished Budget Presentation Award to the City of Colleyville, Texas for its annual budget
for the fiscal year beginning October 1, 2001. In order to receive this award, a governmental unit
must publish a budget document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
The award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
Fiscal Year 2002-2003
City Council
1
Fiscal Year 2002-2003
City Council
Donna Arp - Mayor
Ginny Tigue - Mayor Pro T em
Joe Hocutt - Place 1
Brad Rice - Place 2
Rich Hendler - Place 3
Richard Newton - Place 4
2
Fiscal Year 2002-2003
Mayor's
Budget Message
3
City of
o
THE CITY OF COLLEYVILLE
TEXAS
Texas
DONNA ARP
I\1AYOR
Dear Colleyville Citizens,
It's hard to believe another Colleyville budget year has passed. All Northeast
Tarrant County cities have been touched by the events and circumstances of a difficult
economy this past year. Even in the midst of moderate to severe revenue problems
throughout our public sector, including cities, county, state, school districts,
etc...Colleyville's budget does not include a property tax increase.
Our 2003 city budget is conservative, yet realistic. Included is start-up money for
the Colleyville Public Library, an increase in park and sports field maintenance, and
street repairs. Our city manager and budget team also provided for an increase in staff
compensation.
Tapping additional revenue through a tax increase or reducing the level of
service for Colleyville citizens were not options presented for the construction of the
2003 budget. Colleyville's 2002 property values, up 10.7%, allowed a balanced budget
for 2003.
Our 2002 bond rating increase, lowered debt per capita, and a healthy Tax
Increment Financing District add to the financial safety net of our city. High quality
commercial growth is replacing some of our older infrastructure.
In the midst of challenging times, positive changes are occurring daily in our city.
Our new Colleyville Justice Center will be dedicated in September, the foundation has
been poured for the Colleyville City Hall and Library and improvements to our sports
fields are being completed.
Citizen input is vital for planning Colleyville's future. Built into our 2003 budget is
a new citizen-driven updated masterplan. This updated plan will allow our city's final
phases to be compatible with the needs and desires of our residents. Upon completion
of an updated masterplan, a new long-term financial plan will provide the foundation of
Colleyville's final growth.
All Colleyville residents must have an opportunity to give input on Colleyville's
future. If you would like to view our current masterplan or financial plan, please feel free
to contact us. We look forward to hearing from you.
Sincerely,
~
Mayor Donna Arp
P. O. BOX 185 COLLEYVILLE, TX 76034 METRO 817/577-7575 FAX 817/577-7555
4
Fiscal Year 2002-2003
City Manager's
Budget Message
5
,1Q
MEMORANDUM
Office of City Manager
TO:
Mayor and City Council
cc: Budget Team
Management Team
Bill Lindley, City Manager
FY2003 Budget Worksession
August 9, 2002
FROM:
SUBJECT:
DATE:
I am pleased to present the draft of the FY2002-2003 Annual Program of
Services (annual operating budget) for all funds comprising $23,411,834 for
operating and related debt expenses. This represents a conservative budget
without a proposed tax increase from the current year rate.
This budget was developed to allow progress in a few key areas, yet otherwise is
designed as a "maintenance budget" to meet the current service levels, hold the
line on increased taxes and maintain our very strong position in fund balances.
There is though excitement in being able to bring online the Colleyville Justice
Center and the beginning of the Colleyville Public Library.
This document represents many hours of work by the Management and Budget
Teams. I know you appreciate the time and thought staff put into this effort.
Significant need for increased funding exists throughout the organization;
however, this year's budget is designed to address our core business initiatives
as the foundation for progress in future years. As you review the draft budget, I
believe you will find a clear reflection of the commitment to the continued service
level enhancement by our departments.
This is achievable only because of the extraordinary commitment and talent of
our employees. Fiscal Year 2002-03 represents another year in which our
citizens will undoubtedly receive more for their money than citizens in the peer
cities. The following is a highlight of the budget and those factors that have
played a significant role in its development.
BUDGET PREPARATION PROCESS
Preparation for the FY2002-03 Budget actually began in October 2001 when we
started focusing on lower than expected revenues. This year witnessed a
national tragedy that had a direct impact on the local economy for Colleyville.
Following the horrific events of September 11, our Management Team took the
6
initiative in adjusting the FY2001-02 budget by 5%. As a result of these
initiatives, we will conclude this year's budget well within the available resources.
Needless to say, I am very proud of the work ethic our employees held in
meeting this challenge.
The target budget for the beginning of our budget discussion for the development
of the FY2002-03 General Fund Annual Program of Services began with
$11,481,000. This is the base line for the current year budget as we adjusted for
an overall slower economy. By the very nature of budgets, we were not able to
accomplish all the desired service improvements, but I believe this draft expense
plan provides a good base for future budgets. During the development of the
draft FY2002-03 Budget, I was guided in discussions with the Management
Team by the following core issues:
· Public Safety
· Customer Service
· Operational Demand
· Efficiency of Service
· Service Expansion
TAX AND FEE IMPACTS
In keeping with the trend of the last seven years, this budget does not include a
tax increase. In fact, the combined tax rate for the FY 2003 budget is proposed
to be $0.3474 per $100 valuation. This is unchanged from the current year tax
rate of $0.3474. This split is $0.27223 for O&M and $0.07517 for I&S.
Utility Fees are adequate to meet the current year funding needs for the water
and sewer operations and debt obligations.
The proposed fee increases for FY 03 include ambulance billing adjustments
from $325.00 to $400.00, with the additional $75.00 provided by private
insurance billing services. This billing adjustment along with enhanced collection
efforts will generate $13,000 in additional ambulance revenues. This proposed
fee increase is comparable to ambulance billing fees of our area cities. Fee
increases are also proposed for parks and recreation services, which will include
non-resident program fee, non-resident maintenance fee, tennis court usage fees
and miscellaneous rental fees. The proposed fee increases for the parks and
recreation services will be implemented January 1, 2003.
ECONOMIC ENVIRONMENT
The continued solid housing market in Colleyville has again provided for an
increase in the assessed valuation of property. While the events of September
11 saw a slow down in housing starts, the forecast for the next twelve months
appears to be improving, which is exemplified by the continuation of subdivision
approvals and starts. This year several small businesses closed but this was
matched over the year with the opening of new retailers.
1
The largest impact to our sales tax was the closure of the K-Mart store. The
construction underway for the Market Street store will come close to offsetting
this loss in sales tax value in the FY2003-04 budget. Both the Village at
Colleyville, Town Center and anticipated construction of Plaza Real' synergy will
create new retail opportunities over the coming year. If we can continue this
momentum, FY2003-04 and future years should present a much more flexible
environment for improving various service levels.
PRIMARY POLICY GOALS
Beyond continuing to work to improve the quality of our customer service and
ensuring that services are delivered with the highest possible degree of
effectiveness, we have also attempted to address four basic goals in the FY
2002-03 budget, which include:
· Being an Employer of Choice
· Addressing street reconstruction
· Meeting operational demands of new facilities
· Ensuring cost efficiency
BeinQ an Employer of Choice
The City has for the last several years advocated a philosophy of being an
employer of choice. While the words may be simplistic to some, the value to
a service organization speaks volumes. Over 70% of the annual budget is
allocated to related personnel costs. Thus any movement, in either direction,
in salary to our employees has a tremendous impact. The City offers a
favorable compensation package including a number of features.
The Employee Assistance Program (EAP) has been in place since FY2000.
The EAP offers crisis intervention, assessment and referral, short-term
problem resolution, support and professional guidance in a confidential
manner. An area that the city did not include in the initial contract is the
work/life benefit. This benefit helps employees cope with the dual
responsibilities associated with work and family care issues such as
assistance with eldercare, childcare, adoption, parenting, and temporary care
just to name a few. To add the work/life benefit, the proposed budget has
funded $1,839 (a $0.97 per employee/per month).
This next year a new employee benefit initiative we will undertake is offering a
flexible health care account for employees. This program will allow an
employee to deduct a portion of their pre tax salary into an account to be later
used for medical expenses. There will be no cost to the City in offering the
program. The related administrative costs will be funded from the off set of
our FICA contribution.
8
This budget does include a 2% Cost of Living Adjustment (COLA) for all
employees effective October 2002. Increases to our employees will keep us
from losing any competitive ground over the next year. However, we will still
lag behind our peer cities in overall salaries. A survey of our peer cities
shows an average 2% Cost of Living (COLA) adjustment.
Recognizing the commitment to retain employees during the economic slow
down will position us to continue to meet our service demands. Colleyville
utilizes 8 employees per 1,000 population, while the average of our peer cities
is 10 employees per 1,000 population. Thus, any loss in our employee count
diminishes our ability to meet service delivery expectations. This budget also
allows the City to fully absorb any increase in health insurance costs with
employees under our current participation matrix. The quality of our
employees and ability to continue to beat the competition in quality of services
delivered for the money dictates that we must continue to maintain this
participation. We must continue this commitment to our employees as one of
our highest priorities.
ImprovinQ the maintenance and operation of our present and future facilities
This budget proposes an increase in street reconstruction funding by
$12,727. This will be in addition to the $160,282 currently funded. Three
years ago, the budget provided a $339,718 reduction for the implementation
of the city's compensation program. The funding at that time of approximately
$500,000 was a reasonable budget based on the age and quality construction
of our streets. Over the next few years, we will need to strive to increase this
funding to previous funding commitments.
A challenge to this funding need is that many of our concrete streets are
"coming of age" and will begin to see a need for enhanced maintenance.
Approximately 32 miles of our total 112 miles in concrete streets will be
twelve years old this next year. Part of maintaining a good driving surface is
to begin preventative maintenance programs on roads as they reach ten
years of age. Our street crews will rent equipment this year to begin
addressing a crack and joint seal program to enhance the life of these streets
and ensure a proper street maintenance program for concrete streets. A
work initiative for the upcoming year will be to evaluate and grade all of our
roads (both asphalt and concrete) to determine the level of maintenance and
reconstruction needed.
A new area for program enhancement will be in the initiation of an annual
onsite household hazardous waste collection program. The City soliciting
proposals for solid waste and recycling services met funding for this $10,000
initiative. An additional $5,000 was provided for community beautification
programs. Both of these new services are often requested by our residents
and will assist the City in meeting the commitment to a cleaner environment
for Colleyville residents.
9
Meetinq operational demands from new facilities
The long awaited 31,145 square foot Colleyville Justice Center will be open
November 2002 bringing with it a budget increase of $126,590. Funding for
this fiscal impact to the Annual Program of Services was not allocated within
available funding from the Colleyville Crime Control Prevention District
(CCCPD) when the budget was established. As a result, just under $0.005 in
our property tax is otherwise allocated to meeting this fiscal demand of the
Crime Control Prevention District. Hopefully in the coming years, we can shift
this operational cost back to the annual CCCPD budget. The City will need to
plan for an election in 2004 for the citizens to consider continuation of the
half-cent sales tax to cover the annual debt service for the building and
related expenses.
The public's initiative in having a Colleyville Public Library will begin to come
alive during this next year. The FY2002-03 Annual Program of Services
allocates $216,723 for initial funding for staffing and operations. To meet the
commitment of having the facility open the day we take occupancy requires
the early hiring of staff. The budget forecast for the ensuing two years calls
for an additional $215,000 for FY 2004 and an additional $100,000 for FY
2005 to meet the sustained projected operational budget of $530,000.
Ensurinq cost efficiency
One of the Management Teams mantras is that "we can always do better with
what we have." To that end, a number of areas were looked at during this
budget process. Staff plans to reduce printing costs with the implementation
of using white stationary and envelopes with blue ink. This will be in lieu of
the current blue paper stock. The letterhead and logo will remain the same.
Also, the take home vehicle schedule will be modified for only emergency first
response vehicles. Lastly, staff plans to initiate a study to evaluate employee
cell phone programs to more closely match the calling program to actual call
time needs. Any cost savings from these initiatives will be adjusted during the
year.
GENERAL FUND BUDGET
This is the largest operating fund of the City providing most basic governmental
and administrative services. Major revenue sources for this fund include property
and sales taxes, license and permit fees, fines, miscellaneous fees and interest
earnings. This fund includes expenditures for the basic operating services of
police and fire protection, streets, parks, and all administrative operations.
Revenues
The fund is budgeted at $12,210,959 for FY2002-03 in anticipated revenues.
According to the certified tax roll provided by the Tarrant Appraisal District (TAD),
the total tax base rose by 10.69 percent for calendar year 2002. Existing
10
property valuations increased by 6.94% with an additional 3.75% coming from
new development.
Due to the slowing of the economy, sales tax revenues are projected to decrease
by 1.2% over last year's Annual Program of Services. However, a review of
Tarrant County cities reveals their experiencing an average of 7.7% in
reductions. Parallel to the economic impact to sales taxes, we are projecting a
2.3% reduction in related development fees. While we are anticipating 75 fewer
housing starts than 2002, we are projecting a healthy commercial growth with an
additional $55,000 in commercial building permits. This follows a trend from the
current year of $65,000 in similar permit values.
Expenses
The FY2002-03 Annual Program of Services is $12,210,599, representing a
1.8% increase over 2002. Approximately $220,979 of this total growth is
attributable to compensation and health insurance costs. Funding for the
Colleyville Justice Center and the Colleyville Public Library add an additional
$343,313 for the FY2002-03 budget.
As mentioned, the budget funds a 2% Cost of Living Adjustment (COLA) at a
cost of $148,500. This recommendation is absolutely vital to our efforts to be
competitive in the recruitment and retention of outstanding employees.
One of the goals identified several weeks ago during the City Council planning
retreat was to update the City Master Plan. Staff estimates this will cost
approximately $60,000. Since this is a one-time expense, the budget proposes a
draw down of the Fund Balance to meet this expense. The strength in the Fund
Balance makes this a viable option for financing the study. A portion of the
Master Plan will look at developing current demographics for the surrounding
area. We will be able to use this information to more accurately identify realistic
types of retail opportunities and use the information in our retail marketing of
Colleyville.
There are a couple of modifications to the proposed Annual Program of Services
for the next year. The first area of staff adjustments is for the reorganization of
the Engineering Department by reducing one of the staff positions to an
Engineering Intern position. The department has concluded that it needs an
intern to handle routine issues and track citizen complaints, etc. In addition, the
funding for the City Hall construction inspector will be off set by a transfer-in-
payment from the construction funds in the amount of $66,658. The position will
assume the duties of the Engineering Intern position for the FY2004 budget.
With the reorganization of the Director of Community Development, we are able
to offset the salary of a previous position. The Community Development budget
for the upcoming year was increased by $10,950 for marketing and related travel
expenses for economic development purposes. The balance of the current year
11
Economic Development budget has been distributed within the General Fund to
meet the funding needs of the proposed budget.
The overall budget adjustment for the General Fund, from the approved current
year to proposed can best be summarized in very broad terms in the following
table. Details of these changes are provided in the respective departmental
budgets.
FY2003 Proposed Adiustment
Increase/Decrease
Revenues
Property Tax
Franchise Fees
Sales tax
Charges for Service
Licenses and Permits
$ 606,911
$ (32,256)
$ (163,547)
$ 56,057
$ (241,520)
$ 404,895
$ (25,253)
$ 11,663
$ (74,000)
Expenditures
Personnel
Contractual
Supplies
Capital
Reserves
The City policy establishes that we will maintain a minimum fund balance equal
to 30 days of operating expenses. This budget provides a fund balance equal to
five times the minimum policy requirement, and among the highest reserve levels
of any city in the Metroplex. Additional contingency reserve funds are also
appropriately provided in the debt service fund.
UTILITY FUND BUDGET
The Utility Fund is referred to as an enterprise fund, because it is structured and
treated as if it were a stand-alone business or enterprise. In accordance with
Generally Accepted Accounting Principles (GAAP), this fund uses a full accrual
basis of accounting that combines the accounting of long-term assets and
liabilities with operating expenses and revenues. As a stand-alone enterprise
fund, it pays its' share of overhead costs as a reimbursement to the General
Fund. It also makes a franchise fee payment to the General Fund of 2%.
Revenues
Combined utility fund revenues are projected to total $8,817,903. Water sales
account for 75% of this amount and sewer revenues account for 22%. Interest
and miscellaneous revenues make up the remainder. These projections assume
no rate increase for the FY2002-03. This is consistent with the rate study
completed this past year. These rates also incorporate maintenance of a 90 day
standard for working capital reserves.
12
Expenditures
Utility Fund expenditures are proposed to total $7,169,472 for FY2002-03. As
part of the program to repair and rehabilitate the utility system, we propose to
continue funding the annual meter replacement program at an annual cost of
$70,000. In addition, a replacement for the 1989 sewer jet machine is scheduled
to allow the continued service response for stopped service lines.
An area that will enhance our customer service approach is the proposed
purchase of a computer-based telephone calling system. This will be used to call
residents of anticipated utility supply adjustments due to weather or construction.
The cost for this is $8,300. A side benefit of the service will allow the City to also
contact residents for special notices, street construction or emergency
notifications.
DEBT SERVICE FUND BUDGET
The City budgets for debt service in two separate funds - utilities and general
debt service. Rates were increased in FY2001 for half of the scheduled $4
million for SH26 utility relocation improvements. An additional $0.14 (water) and
$0.04 (sewer) is scheduled for implementation in FY2003-04 for the remaining
share of debt issuance for this project. It is anticipated there will be a need to
construct a five million gallon ground storage facility for the northwest sector of
the city. A work initiative for FY2002-03 will be to evaluate various funding
scenarios to minimize any rate impact. The times coverage ratio of 1.20 is
effectively met with a projected 1.50 ratio for FY2002-03.
On the general debt side, the tax rate will continue to decline over the next 17
years when the fund will be entirely debt free. The proposed budget creates a
reserve in this fund equal to 165 days of debt service requirements.
DRAINAGE FUND
During the past year, the City Council addressed the distribution of $1,475,000 in
related debt funding for projects. This funding, coupled with operating revenues
from the monthly drainage fee, assist in addressing localized flooding and
deteriorated drainage structures. Fiscal year 2003 expenditures for the drainage
fund total $621,645. $350,046 of the expenditures relate to the personnel,
contractual, supplies, and capital expense of the drainage department.
CAPITAL IMPROVEMENT PROGRAM (CIP)
Running concurrently with the budget process this year has been the
development of identified funded capital improvement projects. The CIP details
current projects and planned future expenditures (for available funds).
Appropriate funding sources are identified for each project. While not a part of
the Annual Program of Services, the CIP is attached as an appendix.
13
MULTI YEAR BUDGET
An initiative identified in the City Council 2003 planning retreat was the
development of a comprehensive budget forecast. This will be developed in
partnership with the Master Plan update. This document is envisioned to look at
the next five years in identifying realistic service level demands and related costs
and funding needs.
SUMMARY
A follow up budget work session is tentatively planned for August 14, 2002. This
budget was delivered to the City Council on August 2, 2002, and made available
for public review on August 2, 2002, by being filed with the City Secretary and
posted on the City Website (www.colleyville.com). Public Hearings for the FY
2002-03 Budget are scheduled for September 3, 2002 and September 17, 2002,
with formal adoption of the budget on September 17, 2002.
The development of the draft FY 2002-03 Annual Program of Services has been
a true challenge considering the demands for services that far exceed our
available resources, the decline in available sales tax and development fees and
the tremendous need for staffing improvements. Yet by the very nature of
budgets, we will not be able to accomplish all the desired service improvements.
But I believe this expense plan provides a good base for future budgets.
Overall, this budget can best be described as aggressive in bringing online the
Colleyville Justice Center and a portion of the Colleyville Public Library, moderate
in making our employee compensation and benefits more market competitive,
and simply maintaining the status quo in most other respects.
A large part of the success in the submission of this draft Annual Program of
Services for FY2002-03 goes to the members of our Budget Team. Deputy City
Manager Dianne McWethy, Finance Director Terry Leake, Human Resource
Manager Kelly Cooper, Financial Analyst Collin Boothe and Administrative
Assistant Cindy Martin are due a tremendous debt of gratitude. I would also like
to thank Marketing Specialist Dixie Cawthorne for preparing the budget cover
and Executive Secretary Judy Johnston for assisting in preparing the budget.
Should you have questions in the review of this information, please feel free to
contact me, the Budget Team or the respective Department Heads in whose
budget the question occurs. Feel free to schedule a meeting with me prior to the
work session to review any specific questions you may so we can facilitate the
meeting being as effective as possible. Again, thank you for the time and
concern you expend on behalf of the City of Colleyville.
14
Fiscal Year 2002-2003
Organizational Charts
15
CITY OF COLLEYVILLE CITIZENS OF
ORGANIZATIONAL CHART COllEYVlllE
FISCAL YEAR 2002-2003
LIBRARY PLANNING ZONING CRIME
BOARD AND ZONING BOARD OF CONTROL
COMMISSION ADJUSTMENT AND
PREVENTION
DISTRICT COLLEVYILLE
I I I CITY I ECONOMIC
I COUNCIL DEVELOPMENT
SIGN BOARD PARKS AND AD HOC TAX CORPORATION
OF APPEALS RECREATION COMMITTEES INCREMENT
BOARD FINANCING
DISTRICT
I
MUNICIPAL CITY CITY MANAGER
JUDGE ATTORNEY
LIBRARY COMMUNITY PARKS AND CITY
DIRECTOR CENTER RECREATION SECRETARY
MANAGER MANAGER
DEPUTY
I I CITY MANAGER
HUMAN COMMUNICA- RECORDS ADMINISTRA-
RESOURCES TIONS MANAGER TIVE
MANAGER MANAGER ASSISTANT
I
FINANCE DIRECTOR OF PUBLIC WORKS FIRE CHIEF POLICE CHIEF
DIRECTOR DEVELOPMENT DIRECTOR
SERVICES (CITY ENGINEER)
I
PUBLIC WORKS
OPERATIONS
MANAGER
COMMUNITY &
UTI L1TY ECONOMIC STREETS & RESPONSE PATROL
BILLING DEVELOPMENT DRAINAGE
FLEET INVESTIGA TIONS
MUNICIPAL BUILDING INSPECTIONS!
COURT INSPECTION MAINTENANCE INVESTIGATIONS ANIMAL
UTILITY ADMIN. CONTROL
CITY HALL CODE AND OPERATION
RECEPTION ENFORCEMENT
16
DEPARTMENTAL STAFFING SUMMARY
FY2001 FY2002 FY2003
DEPARTMENT ACTUAL BUDGETED BUDGETED
City Manager's Office 7.0 6.0 5.0
Building Inspection 5.0 5.0 5.0
Economic Development 1.0 1.0 0.0
City Secretary 2.0 2.0 2.0
Finance 6.0 5.0 4.0
Engineering 7.0 7.0 7.0
Community Development 5.0 5.0 5.0
Library 0.0 0.0 7.0
Fire 31.0 31.0 31.0
Police 40.0 40.0 40.0
Marketing 1.0 1.0 1.0
Parks Maintenance 12.0 11.0 11.0
Parks Recreation 2.0 2.0 2.0
Community Center 6.0 6.0 6.0
Streets and Drainage 10.5 10.5 10.0
Municipal Court 1.0 2.0 3.0
Fleet Maintenance 3.0 3.0 3.0
Utility Administration
Utility Billing
Utility Operations
3.0
2.0
17.0
3.0
3.0
17.0
3.0
3.0
17.0
Drainage
3.5
3.5
4.0
Position counts include all full-time, part-time, and temporary positions
17
Fiscal Year 2002-2003
Budget Process
18
Date
Wednesday, April 17
Thursday, April 18
Friday, May 3
Tuesday, May 7 -
Thursday, May 9
Wednesday, May 15
Monday, May 20
Wednesday, May 22
Wednesday, June 5
Thursday, June 6
Friday, June 7
Saturday, June 15
Tuesday, June 18
Thursday, June 20
Monday, July 8
Wednesday, July 10
Friday, July 12
Thursday, July 25
Wednesday, July 31
Friday, August 2
Friday, August 9
Wednesday, August 14
(If needed)
Tuesday,August20
Tuesday, August 27
Tuesday, September 3
Tuesday, September 17
Thursday, January 2
City of Colleyville
FY 2003 Budget Schedule
Event
Budget kickoff meetings - 1 :30 p.m. and 9:00 a.m.
Distribute Base Budget Forms
Distribute Budget Adjustment Forms
Proposed Departmental Base Budgets, Goals and Objectives
and Service Delivery Measures due to Deputy City Manager
Revenue detail sheets due to Finance Director
Base Budget presentation sessions to Budget Committee
Base Budget presentation sessions to Budget Committee
Preliminary appraisal information received from TAD
Preliminary revenue estimates due from Finance Director
Budget Adjustment Forms (BAF's) due to Deputy City Manager
BAF presentation and ranking
BAF presentation and ranking
Agency requests due to Deputy City Manager
City Council Work Session with City Manager
Preliminary budget due from Budget Committee to City Manager
Budget Committee reviews budget with City Manager
Departments receive City Manager decisions
Departments appeal decisions to City Manager
City Manager makes final budget decisions
Receipt of certified tax roll
Budget and support information compiled and finished printing
Budget and CIP recommendations to City Council
City Council budgetlCIP worksession
City Council budgetlCIP work session
Approval of Tax Rate Resolution
Proposed tax rate advertised
Budget and tax rate ordinances - first reading
Budget and tax rate ordinances - second reading/adoption
Budgets printed for distribution
19
THE BUDGET PROCESS
The City Charter of the City of Colleyville establishes the fiscal year as October 1 through
September 30. The Charter requires the City Manager to submit a proposed budget and
accompanying budget message to the City Council each year. The Council reviews the
proposed budget at workshops and revises as appropriate prior to general circulation for
public hearings.
The City Manager's Office and Finance Director (Budget Team) oversee the preparation
of the proposed budget. A budget calendar is distributed to the management team
composed of department directors. Each department and the Budget Team develop target
line item expenditure estimates based upon the two prior years and current year spending
levels. All departmental requests for capital items, new personnel, or programs are
submitted for consideration to the entire management team. These requests are reviewed
in meetings where the departments describe their importance. Then, the requests are
ranked using Interpretive Structural Modeling techniques to bring consensus about which
items to fund. This prioritized list is utilized by the City Manager in developing his budget
recommendation.
The proposed budget is presented to the City Council at a budget work session.
Department directors have an opportunity to make a budget presentation to the City
Council and are available for questions. Copies of the proposed budget are made
available to the public and the press and the public hearing schedule is confirmed.
Before the public hearings are held, notices of the public hearings on the proposed budget
are posted and published in the newspaper. After public hearings at two consecutive
regular City Council meetings, the Council may adopt the proposed budget, with or without
amendment. The budget ordinance is to be adopted no later than the 30th day of
September and requires an affirmative vote of a majority of the Council. The Council
adopts the tax rate ordinance at the same meeting as the budget ordinance.
THE BUDGET AMENDMENT PROCESS
To amend the total expenditures of the current year budget, and ordinance is presented
to the City Council at a regularly scheduled Council meeting. Public hearings are held on
the proposed budget amendment at two consecutive regularly scheduled Council
meetings. After the second public hearing, the budget amendment is voted upon by the
City Council. The amendment must be approved by at least three votes in order to be
enacted. After approval, the ordinance becomes an attachment to the original budget.
Per Section 9.04 D of the Charter of the City of Colleyville, Texas, "At any time during the
fiscal year the City Manager may transfer part or all of any unencumbered appropriation
balance among programs within a department, division, or office and upon written request
by the City Manager, the Council may by ordinance transfer part or all of any
unencumbered appropriation balance from one department, office, or agency to another."
20
BUDGETARY BASIS OF ACCOUNTING
Budgets of general governmental type funds are prepared on a modified accrual basis.
Under the modified accrual basis of accounting, revenues are recognized when they are
measurable (the amount of revenue can be determined) and available (collectable within
the current period). The following funds are general governmental type funds and their
budgets are prepared on that basis: General Fund, Debt Service Fund and Drainage Utility
Fund.
The budget basis for the Utility Fund, which is the City's sole enterprise fund, is a full
accrual basis. Under the full accrual basis of accounting, revenues are recorded when
earned and expenses are recorded at the time they are incurred. For example, unbilled
charges for water and sewer usage are estimated and recorded.
A Comprehensive Annual Financial Report (CAFR) is prepared by the City at the end of
a fiscal year. The basis of this report is "generally accepted accounting principles" (GMP).
This report basically replicates the budget presentation, with two exceptions in the Utility
Fund. In the Utility Fund budget, principal repayments are classified as expenses and in
the CAFR they are classified are reductions of a liability. Also, depreciation expense is not
budgeted but the purchases of capital equipment and improvements are budgeted as
expenses. These purchases are classified as assets of the fund in the CAFR and
depreciation expense is recorded on the purchase.
LEGAL DEBT MARGIN
Article XI, Section 5 of the State of Texas Constitution states in part:
".... but no tax for any purpose shall ever be lawful for anyone year, which shall
exceed two and one-half percent of the taxable property of such city."
Article X, Section 3 of the Charter of the City of Colleyville, Texas states:
The maximum tax rate shall not exceed $1.50 on the one hundred dollars ($100.00)
valuation of the taxable property with the City.
The tax rate for Fiscal Year ended September 30,2003 is $.3474 per $100 of assessed
valuation at 100% of the market value. The City of Colleyville operates under a Home Rule
Charter, which adopts the constitutional provision. The tax rate is 23.16% of the legal limit
of the City of Colleyville charter provisions. Additionally the tax levy is .0034% of the
taxable property of the City (levy of $8,211,615/ taxable property of $2,363,734,921) or
13.9% of the legal limit of the Texas Constitution.
21
ORDINANCE 0-02-1360
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS, ,
APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE CITY OF i
COLLEYVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002
THROUGH SEPTEMBER 30, 2003, A COPY OF SAME BEING ON FILE IN THE OFFICE
OF THE CITY SECRETARY, TO BECOME EFFECTIVE ON OCTOBER 1, 2002.
WHEREAS, in compliance with Article 689a-14, Vernon's Texas Civil Statutes, the City
Manager did file with the City Secretary, a copy of the budget of the
proposed expenditures for the fiscal year beginning October 1, 2002, and
ending September 30, 2003, such filing being more than thirty (30) days prior
to the date on which the City Council makes its tax levy for said fiscal year;
and,
WHEREAS, notice of public hearings to consider said budget were published in a
newspaper of general circulation in the City of Colleyville, Tarrant County,
Texas, not more than thirty (30) days nor less than ten (10) days prior to said
public hearings; and,
WHEREAS, all legal requirements of Article 689a, et seq. Vernon's Texas Civil Statutes,
as well as all other pertinent laws have been complied with and fulfilled.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the budget of the proposed expenditures for the fiscal year beginning
October 1, 2002, and ending September 30, 2003, which was prepared by
the City Manager, a copy of which is on file in the office of the City Secretary,
is hereby made a part of this ordinance by reference and is hereby approved
and adopted by the City Council of the City of Colleyville, Texas, as the
official budget for the fiscal year beginning October 1, 2002, and ending
September 30, 2003.
Sec. 2.
THAT appropriation amounts for the Fiscal Year 2003 budget for the different
funds of the City of Colleyville are hereby fixed as follows:
General Fund
Utility Fund (Water & Wastewater)
Debt Service Fund
Drainage Utility Fund
$12,210,599
$ 8,161,357
$ 2,418,233
$ 621,645
AND IT IS SO ORDERED.
The first Reading and Public Hearing being conducted on September 3, 2002
The second Reading and Public Hearing being conducted on September 17, 2002.
22
Ordinance 0-02-1360 I
Page 2 of 2 i
PASSED, APPROVED AND ADOPTED BY THE CITY COUNCil OF THE CITY OF
COllEYVlllE, TEXAS, THIS THE 1.1'#, DAY OF rJvmt.W 2002, BY THE
FOllOWING VOTE:
Joe Hocutt
Rich Hendler
Ginny Tigue
~
ATTEST:
tJz~~~
Cynthia Singleton, TRMC
City Secretary
Brad Rice
Richard Newton
~
CITY OF COLLEYVILLE:
dr:~
Mayor
APPROVED AS TO FORM AND LEGALITY:
TrtL
Ross T. Foster
City Attorney
23
ORDINANCE 0-02-1361
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS,
LEVYING TAXES FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT OF THE
CITY OF COLLEYVILLE, TEXAS, FOR THE 2002-2003 FISCAL YEAR; ESTABLISHING
THE AD VALOREM TAX RATE OF THIRTY FOUR AND SEVENTY FOUR
HUNDREDTHS CENTS ($.347400) PER ONE HUNDRED DOLLARS PROPERTY
ASSESSMENT; PROVIDING FOR APPORTIONMENT OF TAXES FOR INTEREST AND
SINKING FUND FOR CERTAIN BOND INDEBTEDNESS AND FOR GENERAL
OPERATING NEEDS, PROVIDING PENALTIES AND INTEREST FOR THE
DELINQUENT TAXES, AND TO BECOME EFFECTIVE ON OCTOBER 1, 2002.
WHEREAS, a budget has been adopted by the City Council of the City of Colleyville,
Texas, covering the proposed expenditures of the municipal government of
the City of Colleyville for the fiscal year beginning October 1, 2002 and
ending September 30, 2003; and
WHEREAS, said budget reflects the needs for revenue to meet the expenses proposed
therein; and
WHEREAS, the City is required to accumulate an Interest and Sinking Fund for certain
outstanding bond indebtedness.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT there is hereby levied an ad valorem tax that shall be collected for the
use and support of the municipal government of the City of Colleyville. It
shall provide the legally required interest and sinking fund for certain
outstanding bond indebtedness during the 2002-2003 fiscal year. Such tax
shall be levied upon all property, real, personal or mixed within the corporate
limits of Colleyville, Texas, which is subject to taxation. The rate of tax shall
be thirty-four and seventy-four hundredths cents ($.347400) on each one
hundred dollars ($100.00) property assessment. Said tax levied for and
apportioned to the following specific purposes:
A. For the General Fund, a tax rate of $.272230 is levied.
B. For the Interest and Sinking Fund, a tax rate of $.075170 is levied.
24
Ordinance 0-02-1361
Page 2 of 2
Sec. 2.
THAT taxes levied by this ordinance shall be due and payable on the first day
of October 2002, and shall become delinquent on the first day of February
2003, if unpaid. Upon taxes becoming delinquent, interest and penalty will
be added as required in Section 33.01 of the Texas Property Tax Code, and
shall commence on the first day of February 2003. The City of Colleyville is
hereby authorized to adopt any and all legal remedies provided by the Texas
Property Tax Code for the purpose of collecting delinquent taxes.
AND IT IS SO ORDERED.
The first Reading and Public Hearing being conducted on September 3, 2002.
The second Reading and Public Hearing being conducted on September 17, 2002.
PASSED, APPROVED AND ADOPTED BY THE cr~E CITY OF
COLLEYVILLE, TEXAS, THIS THE /7'JA DAY OF 2002 BY THE
FOLLOWING VOTE:
Joe Hocutt
Rich Hendler
Ginny Tigue
~
Brad Rice
Richard Newton
~
~~~
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary
~Go
Mayor
FORM AND LEGALITY:
25
Fiscal Year 2002-2003
All Funds
Summary
26
FUND STRUCTURE
The accounting and budgeting system of the City of Colleyville is organized on a fund
basis. A fund may be defined as an accounting entity with a separate set of self balancing
accounts which comprise its assets, liabilities, fund balance, revenues and expenditures.
The following types of funds are used by the City:
GOVERNMENTAL FUNDS are budgeted on a modified accrual basis. Revenues are
budgeted when they will be both measurable and available. Available means collectible
within the current period or soon enough thereafter to be used to pay the liabilities of the
current period. Expenditures are budgeted for when the liability is expected to be incurred.
GENERAL FUND
Accounts for the many operations City such as
public safety, public works, community
development, parks and general administration.
This fund includes all financial resources other
than those required to be accounted for in
another fund.
SPECIAL REVENUE FUND
Accounts for the proceeds of specific revenue
sources that are legally restricted to
expenditures for specified purposes. The
Drainage Utility Fund is an example of this type
of fund.
DEBT SERVICE FUND
Accounts for the accumulation of resources for
and the payment of, general long term debt
principal, interest, and related costs.
CAPITAL PROJECT FUND
Accounts for financial resources to be used for the
acquisition or construction of major capital
facilities.
PROPRIETARY FUNDS budgeted on a full accrual basis. Under this method revenues
are budgeted in the period when earned and expenses are budgeted in the period when
they are expected to occur.
ENTERPRISE FUNDS
Accounts for operations that are financed in a
manner similar to private business enterprises
where the intent of the governing body is that the
costs of providing goods or services be financed
or recovered through charges to the user. The
Utility Fund is an example of this type of fund.
27
ALL FUNDS SUMMARY
ESTIMATE OF FINANCIAL POSITION AT SEPTEMBER 30.2003
DEBT DRAINAGE
GENERAL UTILITY SERVICE UTILITY TOTAL
FUND FUND FUND FUND ALL FUNDS
ESTIMATED UNRESERVED BALANCE $5.231.178 $9.479.880 $804,053 $592,869 $16.107.980
AT OCTOBER 1. 2002
AD VALOREM TAXES $6,272,839 $0 $1.772.416 $0 $8.045.255
FRANCHISE TAXES $1,255.902 $0 $0 $0 $1.255.902
SALES TAXES $1,606,953 $0 $0 $0 $1.606.953
LICENSES AND PERMITS $819.815 $0 $0 $0 $819.815
FINES $562.750 $0 $0 $0 $562.750
CHARGES FOR SERVICE $645,970 $8.817.903 $0 $630,705 $10.094.578
INTERGOVERNMENTAL $67.004 $0 $0 $0 $67.004
MISCELLANEOUS/lNTEREST INCOME $378.008 $350.000 $19.000 $48.000 $795,008
USE OF FUND BALANCE $60.000 $0 $0 $0 $60.000
INTERFUND TRANSFERS (IN) $541.718 $0 $641.393 $0 $1.183.111
RESOURCES AVAILABLE $17.442,137 $18.647.783 $3.236.862 $1,271.574 $40.598.356
LESS EXPENDITURES:
GENERAL MANAGEMENT $1.041,327 $188,094 $0 $0 $1.229,421
FINANCE/COURT $663,642 $235,456 $0 $0 $899,098
ENGINEERING $571.866 $0 $0 $0 $571,866
BLOG INSPECTION $302,316 $0 $0 $0 $302.316
COMMUNITY DEVELOPMENT $487,310 $0 $0 $0 $487.310
POLICE $2.972,425 $0 $0 $0 $2.972,425
FIRE $2.765,303 $0 $0 $0 $2.765.303
PARKS/COMMUNITY CENTER $1.808,754 $0 $0 $0 $1.808,754
LIBRARY $216,723 $0 $0 $0 $216,723
PUBLIC WORKS:STREETSIDRAINAGE $1.232,433 $0 $0 $350.046 $1,582,479
UTILITY OPERATIONS $0 $6.143,465 $0 $0 $6.143.465
MERIT POOUCOMPENSATION STUDY $148,500 $22.988 $0 $3,407 $174.895
DEBT SERVICE $0 $1,096.294 $2,418,233 $268,192 $3,782,719
INTERFUND TRANSFERS (OUT) $0 $475.060 $0 $0 $475,060
ESTIMATED EXPENDITURES $12,210,599 $8.161.357 $2,418,233 $621,645 $23.411.834
ESTIMATED UNRESERVED BALANCE $5.171,538 $10.486,426 $818.629 $649.929 $17.126.522
AT SEPTEMBER 30, 2003
28
Fiscal Year 2002-2003
Goals/
Financial Targets
29
CITY OF COLLEYVILLE FIVE YEAR GOALS
TOP FIVE PRIORITIES
. UPDATE MASTER PLAN
. ECONOMIC DEVELOPMENT RECRUITMENT AND RETENTION
. PARKS AND RECREATION - OVERALL PLANNING AND PARK
DEVELOPMENT
. COLLEYVILLE BOULEVARD (STATE HIGHWAY 26)
Monitor and participate with TXDOT in design
Communication with merchants to be effected by construction
. PRIORITIZATION AND CONSTRUCTION OF INTERSECTION
IMPROVEMENTS
SECOND TIER PRIORITIES
. DEVELOP BUDGET STRATEGIES WITH 3-5 YEAR FINANCIAL AND
BUDGET FORECASTS TO ADDRESS:
Probable and preferred mix of municipal revenues
Maintaining, expanding and reducing services
Staffing and workload
Citizen preferences for both service and funding alternatives
. PURSUE JOINT USE AGREEMENTS WITH GCISD REGARDING
PRACTICE FIELDS
. DEVELOP AND ADOPT CAPITAL IMPROVEMENTS PLAN TO
ADDRESS INFRASTRUCTURE NEEDS
. EVALUTE OPTIONS FOR RE-USE OF CURRENT CITY HALL AND
OTHER PUBLIC FACILITIES
. STREET AND STORM DRAINAGE IMPROVEMENTS
AS ADOPTED BY THE CITY COUNCIL ON AUGUST 7,2002 - RESOLUTION R-02-2002
30
CITY OF COLLEYVILLE
FINANCIAL TARGETS
2001 2002 2003
GUIDELINE TARGET ACTUAL BUDGET BUDGET
DAYS OF GENERAL FUND 90 DAY 171 DAYS 159 DAYS 151 DAYS
WORKING CAPITAL MINIMUM
FULL TIME EMPLOYEES 7 EMPLOYEES 7 7 7
PER 1,000 POPULATION
PER CAPITA $600 OR LESS $571 $570 $564
EXPENDITURES
PER CAPITA DEBT UNDER $1,000 $638 $759 $708
RATIO OF DEBT TO UNDER 1 % .63% .75% .65%
ASSESSED VALUE
NOTE: THE CITY'S POLICY IS TO MAINTAIN A MINIMUM OF 90 DAYS OF WORKING
CAPITAL IN THE UNRESERVED GENERAL FUND BALANCE
31
Fiscal Year 2002-2003
General Fund Summary
32
GENERAL FUND SUMMARY
BUDGET ANTICIPATED ACTUAL
FY 2003 FY 2002 FY 2001
Beginning Unreserved Fund Balance. 1011 $ 5,231.178 $ 5,443,312 $ 5,915,560
Total Revenues 12,150,959 11.785.570 11,007,636
Use of Fund Balance 60,000 . 0 472,240
Total Expenditures (12,210,599) (11.997,704) (11.479,884)
Ending Unreserved Fund Balance .9/30 $ 5,171,538 $ 5,231.178 $ 5.443,312
Net Increase/(Decrease) to Fund Balance $ (59,640) $ (212.134) $ (472.248)
EXPENDITURE RECAP:
MANAGEMENT
City Council/City Secretary $ 264.422 $ 269,823 $ 324,872
City Manager's Office 567,258 563,192 481,257
Legal Counsel 80,000 80,000 62,503
Marketing 129,647 115,092 92,525
Fi nance 426,960 479.567 460,244
Municipal Court 236,682 149.077 118,219
MANAGEMENT SUBTOTAL: $ 1,704.969 $ 1,656,751 $ 1,539,620
COMMUNITY DEVELOPMENT
Community Development $ 487.310 $ 390,965 $ 381,691
Building Inspections 302,316 315.041 304,621
Economic Development 0 143,649 136,792
Engineering 571.866 646,561 649.446
COMMUNITY DEVELOPMENT SUBTOTAL: $ 1,361.492 $ 1.496.216 $ 1,472.550
POll CE $ 2.972.425 $ 2,876,012 $ 3,013.153
FIRE $ 2,765,303 $ 2,722,210 $ 2,727,375
COMMUNITY SERVICES
Parks $ 1,138,241 $ 1.123,656 $ 894,822
Recreation 341,653 309.187 248.231
Library 216,723 0 0
Community Center 328,860 311,257 281,571
COMMUNITY SERVICES SUBTOTAL: $ 2,025.477 $ 1,744.100 $ 1.424,624
PUBLIC WORKS
Streets and Drai nage $ 1,048,949 $ 1.112.908 $ 1,177,513
Fleet Maintenance 183.484 181,007 125,049
PUBLIC WORKS SUBTOTAL: $ 1,232.433 $ 1,293,915 $ 1,302,562
PERFORMANCE PAY $ 148,500 $ 208.500 $ 0
COMPENSATION ADJUSTMENT $ 0 $ 0 $ 0
TOTAL GENERAL FUND EXPENDITURES $ 12,210,599 $ 11,997,704 $ 11,479,884
* One.time expenditure to be used for Master Plan update.
33
General Fund Revenues
Misc.llntergovern-
mental
2%
Charges for
Service
5%
-----------
Fines
5%
Licenses & Permits
7%
Sales Tax
13%
Transfers-In
4%
"~
Ad Valorem Tax
52%
~
Franchise Tax
10%
General Fund Expenses
Parks/Community
Center
15%
Pay for
Performance ------/
2%
//
~-
General
Management --
9%
Community Dev /
Economic Dev -
4%
Finance/Court
5%
Public Works
11%
Fire
23%
Police
24%
Eng/Bldg Inspection
8%
34
Fiscal Year 2002-2003
Tax Data
~
35
AD VALOREM TAX DATA
TAXABLE VALUE
TAX VALUE
2003 ESTIMATED
2002 ACTUAL
Appraised Value
Absolute Exemption
AG Exemption
Over 65 Exemption
Veteran Exemption
Disability Exemption
$2,559,930,397
132,461,135
29,396,871
32,773,970
858,500
705,000
$2,331,525,714
131,850,085
28,991,189
33,433,268
818,573
690,000
TOTAL
$2,363,734,921
$2,135,742,599
. New Construction Included
$80,095,588
$105,793,030
PROPERTY TAX CALCULATION
NET TAXABLE VALUE
$2.363,734,921
Proposed Tax Rate
X 3474/$100
T ax Levy
Collection Rate
$8,211,615
X 9880%
NET COLLECTIONS
$8,113,076
PROPERTY TAX ALLOCATIONS
TOTAL TAX RATE O&M DEBT SERVICE TOTAL
LEVY LEVY LEVY
$0.3474/$100 $6,434,775.12 $1,776,840 $8,211,615
@ @
ALLOCATION $027223 $0.07517 $0.3474
TAX LEVY AND COLLECTIONS
YEAR LEVY COLLECTION
FY 02 $7,418,295 $7,344,112 98.8%
FY 01 $6,659,354 $6,581,439 98.8%
FY 00 $6,029,664 $5,961,899 98.9%
FY 99 $5,534,817 $5,479,798 99.0%
FY 98 $5,179,670 $5,138,970 99.2%
FY 97 $4,880,079 $4,836,973 991%
FY 96 $4,552.737 $4,516,603 992%
36
$9,000
$8,000
$7,000
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
$0
.:.:.:.:.:.:.:.:.:.:.:.:.:.:.
::;:;:::;:::;:;:;:;:;:;:;:::;
.:.:.:.:.:.:.:.:.:.:.:.:.:.:.
!:!:::::::::i:!:::i:::!:::i::
;:;:;:::;:;:::;:;:;:;:;:;:;::
;:;:;:;:;:;:;:;:::;:;:;::::=;
i;:; :~:;: ~ :~: ;:~:~: ~: ~:~ :~:~:
I
1999
m IN THOUSANDS OF $
$6,027
:-:.:.:.:.:.:.:.:.:.:.:.:.:.:
:~:~:~:j:~:~:~:~:~:~:~:~:~:~:
:::::::::::::::::::::::::::::
;:;:i:::;:;:::;:i:::::i:::;:;
:;:;:;:;:;:;:;:;:;:;:::;:;:::
~~j~;~m~;i~;~~j~j;~j;~jj~ji
~ j i~ j i~ t ~~ i ~jj~jj~; j jit
.i:I:II::.::::II:I:llli:11
tj ~~~~~j !~m ~~ ~~~ ~[~1[~
I
2000
TAX LEVY
...""_.w....."..wmm......"__w."$S:2T2".......,,w:
9
I
11111111111111111111'1
:;:;:;:;:;:;:;:;:;:;:;:;:;:;:
~~I~j~~I~~I~~~1~j1~~
I
~:~~1~I1I~~Ij~~I
2001
2002
2003
$2,500 .................. ............................ ...... ............ ...~.P..p~~i.~.~~.. y~~.IJ..~.~.......................... ............. ...................................
$2,364
m;~j~~jrtlf:mj
:~:j:~:j:~:~:j:j:;:i:j:j:j:j:
~ I~j~~~ ~~~~~ ~ ~II ~~~~~ ~~
::::::::::::::::::::::::::::;
~m~~m~~~!~t~~mt~:
;: ~ :~:~ :~: i:~ :~: ~:i :~: ~:; :~::
11111:lllt!III::~:lllj
II
mi~;trmmf~m
IIIIIIIIII!IIIIIIIIIIIII!.I
$ONN.:::::::::::::1:::1::::::::::
$2,000
$1,500
$1,000
$500
In Millions of Dollars
$1,582
1999
$1,734
I
II
li!il!I!lili!il!I!lli!1
: ~ ~~:~ ~ ~: ~ ;:~: 1:~:~ :~:~:
IIIIIIIIIIIIIIIIIIIIIII!IIII
~:;: 1 :~: ;:1:~: ;:1 :~: ~:1 :~: ~:~
1111.111111111111111111111
2000
$2,135
I
I
:~:~~~:~~:~:~~:~:~1~:~:
1:lllilll:I::III:lill
I
::1:::]1::::::::1:1:::::
II
~~~~1~~~~~1~~~
.:.:.:-:.:.:.:....
11111'111'111111111
2001
2002
2003
31
Tax Rate per $100 of Assessed Valuation
$0.40
cents I $100 valuation
$0.347
$0.347
$0.347
$0.347
$0.347
$0.30
$0.20
$0.10
$0.00
1998
1999
2000
2001
2002
FY 2003 Area City Tax Rate Comparison
$0.70
cents I $100 valuation
$0.60
0.5700
$0.30
$0.20
$0.10
$0.00
Colleyville Grapevine
Bedford
Keller
Southlake
Euless
Hurst
NRH
38
CITY OF COLLEYVILLE
TOP TEN TAX PAYERS
2002 % OF TOTAL
ASSESSED ASSESSED
VALUATION VALUATION
ONCOR ELECTRIC/TXU GAS $17,636,353 0.75%
ALBERTSONS $16,611,570 0.70%
HERMAN SMITH & CO, LTD. $9,420,769 0.40%
COLLEYVILLE PLAZA $6,700,000 0.28%
RH-ONE LP $5,999,935 0.25%
PAUL AND SHELlA JOHNSON $4,000,000 0.17%
GOODACRE L TO PARTNERSHIP $3,880,617 0.16%
SOUTHWESTERN BELL $3,858,383 0.16%
PAUL AND REBECCA KRAMER $3,842,326 0.16%
VILLAGE MANAGEMENT, L TO $3,719,827 0.16%
TOTAL
$75,669,780
3.20%
39
Fiscal Year 2002-2003
General Fund Revenue
Projections
40
GENERAL FUND REVENUES
BUDGET ANTICIPATED ACTUAL
FY 2003 FY 2002 FY 2001
AD VALOREM TAXES
Current Taxes $ 6.197,339 $ 5,596.038 $ 4,933,789
Delinquent Taxes 39,500 41.000 39,982
Penalty and Interest 36,000 36.000 34,977
AD VALOREM TAXES SUBTOTAL $ 6,272,839 $ 5.673,038 $ 5,008,748
FRANCHISE TAXES $ 1,255,902 $ 1,539.599 $ 1,328.323
SALES TAXES $ 1,606,953 $ 1,623,000 $ 1,674.260
liCENSES AND PERMITS $ 819,815 $ 863.760 $ 833,040
FINES $ 562,750 $ 524,392 $ 540,905
CHARGES FOR SERVICES $ 645,970 $ 688,297 $ 548,296
INTERGOVERNMENTAL $ 67,004 $ 63.814 $ 60,775
MISCELLANEOUS REVENUES $ 378,008 $ 361.035 $ 500,013
USE OF FUND BALANCE $ 60,000 $ 0 $ 472,240
TRANSFERS. IN $ 541,718 $ 448,635 $ 513,276
TOTAL GENERAL FUND REVENUES
$
12.210,959
$
11.785,570
$
11,479,876
41
FYOO FYOl FY 02 FY02 FY 03
ACTUAL ACTUAL BUDGET RE-ESTlMA TE BUDGET
GENERAL FUND
AD VALOREM TAXES
5101-CURRENT TAXES 4,473,516 4,933,789 5,598,928 5,596,038 6,197,339
5102-DELlNQUENT TAXES 33,484 39,982 34,000 41,000 39,500
5103-PENALTY & INTEREST 34,054 34,977 33,000 36,000 36.000
---------------------- ---------------------- ----------------------- ----------- ---_..---------------
TOTAL AD VALOREM TAXES 4,541,054 5,008,748 5,665,928 5,673,038 6,272,839
FRANCHISE TAXES
5201-TXU ELECTRIC
5202-TRI-COUNTY ELECTRIC
5203-TXU GAS
5204-S0UTHWESTERN BELL
5205-VERllON/OTH ERS
5206-GARBAGElRECYCLlNG
5207-CABLE TV
TOTAL FRANCHISE TAXES
SALES TAX
5301-1% SALES TAX
5302-MIXED BEVERAGE TAX
TOTAL SALES TAX
LICENSES & PERMITS
5411-BUILDING
5412-PLUMBING
5414-ELECTRICAL
5416-CITY LICENSE
5417-BUILDING PLAN REVIEW FEE
5418-NEW BUSINESS
5419-ANIMAL
5420-SIGN PERMITS
5421-FENCE PERMITS
5423-FIRE PERMIT FEES
TOTAL LICENSES & PERMITS
FINES
5611-FINES
5612.FINES-ALARMS
TOTAL FINES
656,715 732,014 680,000 878,973 687,600
27,630 36,498 32.000 44,288 40,000
105,713 162,965 165,000 231,566 180,000
151,162 128,547 130,120 110,000 110,630
23,924 42,025 47,038 47.200 47.672
85.285 84,771 92,000 83.448 85.000
116,843 141,503 142,000 144.124 105,000
1,167,272
1,328,323
1,255,902
1,288,158
1,539,599
1,698,089
18,053
1,647,479
26,781
1,576,453
30,500
1,742,500
28,000
1,595,000
28,000
1,716,142
1,674,260
1,606.953
1,770,500
1,623,000
752.514 551,470 630.000 525,000 485.000
148,068 116,122 108,000 100,000 105,000
106,817 79,150 80,000 60,000 63,000
40,588 36,221 37,000 37,000 37,000
101,093 39,314 194,000 125,000 110,000
1,006 273 1,000 1,500 2,000
2,031 1,672 1,810 1,735 1,965
3,640 3,495 4,000 6,500 7,500
4,831 5,072 4,000 5,500 5,700
775 251 1,525 1,525 2,650
------------------- ----------------------- --------------------- ..------------ ..---------------..-..--
1,161,363 833,040 1,061,335 863,760 819,815
571,468
3,300
536,205
4,700
555,000
7,750
565,000
6,250
516,742
7,650
574,768
540,905
562,750
571,250
524,392
42
FYOO FYOl FY02 FY02 FY03
ACTUAL ACTUAL BUDGET RE-ESTIMATE BUDGET
CHARGES FOR SERVICES
5511-PLANNING AND ZONING 14.000 11.500 16,000 16.000 16,000
5512-PLAT FEE 23.287 16.840 21,000 16,000 16.000
5514-BOARD OF ADJUSTMENT 2,125 875 1.250 1,000 1.000
5711-SALE OF MATERIAL 3,636 3.847 2.000 3,000 3.000
5712-WEED MOWING 635 1,026 3.000 2,000 2.000
5718-ANIMAL IMPOUNDMENT FEE 3.165 4.610 3.650 3.495 3.795
5721-AMBULANCE 77 ,450 69.541 67,938 74.718 88.050
5722~RECREATION PROGRAM 137.891 134.105 130,450 140,810 181,025
5811-ENGINEERING & INSPECTION 137,027 92.161 95,000 193,390 95,000
5812-CHGS & REIMBURSEMENTS 19,408 4,305 13.000 22.884 13.000
5845-LOT DRAINAGE INSP FEE 32.375 23,500 28,125 15,000 20.000
5855-FIELD USE CHARGE 21.815 18,375 21,000 20,000 20,000
5873-COMMUNITY CENTER 185.168 158.451 170,000 161,000 165,000
5874-NON-RESIDENT FEE 21,130 9.160 17,500 19,000 22,100
--------------------- -------------------------- ------------------------ ------------------ --------------
TOTAL CHARGES FOR SERVICE 679.112 548.296 589,913 688.297 645,970
INTERGOVERNMENTAL REVENUE
5828-DARE OFFICER REIMB
57.881
60,775
63.814
63,814
67,004
TOTAL INTERGOVERNMENTAL REVENUE
57,881
60,775
63,814
63,814
67,004
MISCELLANEOUS REVENUE
5714-SALE OF SURPLUS PROPERTY
5716-INTEREST INCOME
5719-MISCELLANEOUS
5832-ANTENNA LEASE
5866-CELEBRATE CV CO NT
5990-MURRAY CONSTR SETTLEMENT
5991-MURRAY CONST FUND BAL
5790-USE OF FUND BALANCE
0 8,870 10,000 13,692 10,000
376,656 380.273 255,000 255,000 276,000
16,337 16,629 15.500 25,280 21,500
47,188 62.801 68.400 55,348 55.508
7,000 21,440 22.500 11.715 15.000
195,000 10,000 0 0 0
0 0 0 0 0
0 0 150,000 0 60.000
TOTAL MISC REVENUE
642,181
500.013
521,400
361,035
438,008
TRANSFERS IN
5872-T-FER FROM UTILITY FD
5873-T-FER FROM CAPITAL PROJECTS
447,005
o
513,276
o
443.619
o
448.635
o
475,060
66,658
TOTAL TRANSFERS IN
447.005
513.276
443.619
448,635
541,718
TOTAL GENERAL FUND REVENUES
10,986.778
11,007,636
43
11,975.917
11.785.570
12,210,959
GENERAL FUND
REVENUE ESTIMATES
AD VALOREM TAXES
The projected assessed value for the
year is $2,363,734,921 and current
year taxes are budgeted to be collected
at a 98.8% collection rate. This
estimate was derived using the July
25th certified valuation from Tarrant
Appraisal District (10.69% increase
from FY 2002 current valuation of
$2,135,375,634) and the TIF value
exclusion of $59,576,573. The tax
rate of $.3474 is allocated $.27223 to
O&M (General Fund) and $ .07517 to
debt (Debt Service Fund). For the past
eight years, current year tax collections
have been over 98.8% of the tax roll,
so a 98.8% collection rate is estimated.
FRANCHISE TAXES
The franchise fees were estimated
based upon estimated revenue
increases and discussion with franchise
holders. TXU Energy Company is
estimating their franchise payment to
the City to be $680,000, a slight
increase from the prior year due to
growth. TXU Gas projects their
payment to be $165,000. Due to
recent legislation by the Public Utilities
Commission setting the franchise fee
for the City there is only a slight
increase projected for Southwestern
Bell and GTE franchise fees. Also, there
is a decrease in AT&T Cable franchise
fees, due to a recent FCC ruling
excluding modem fees from franchise
revenue.
44
TAX ROLL COLLECTIONS
FY 2000 - FY 2003
100
95
90
85
80
75
70
2000 2001
2002 2003
MAJOR FRANCHISE TAX REVENUES
FY 2000 - FY 2003
$800,000
$600,000
$400,000
$200,000
$0
2000
2001
2002
2003
.TXU Energy
Iiiil TXU Gas
. SWBell Verizon
o AT&T Cable
SAI FS TAX
Total sales tax revenue is estimated to
be 1.2% less than the amount projected
for FY 2002. This projection is based
upon anticipated new revenue from
Market Street United Supermarket and
additional business opening in the
Village at Colleyville and Colleyville
Town Center in late FY 2002. As of
July 2002, sales tax collections for FY
2002 are 3.9% less than the amount
received as of June 2001.
L1CENSFS AND PFRM ITS
The revenues for licenses and permits
are based upon 150 residential permits
being issued and those dwellings
averaging 4,000 square feet in size.
This is a decrease of 75 permits from
the FY 2002 budget of 225 permits.
However, building activity is projected
to remain brisk due to activity in the
Clairemont, Broughton, and Bridges at
Riverw alk neighborhoods.
FINFS
Revenue from citations is projected to
be $562,750 for FY 2003 due to a
slightly greater number of citations
being written, many of the defendants
requesting deferred adjudication
(probation) instead of defensive driving
or appealing the citation to Tarrant
County. Also, the use of a collection
agency to collect unpaid warrants has
provided additional revenue.
SALES TAX REVENUE
FY 2000 - FY 2003
$2,000,000
Millions
$1,800,000
$1.70 $1.65
$1.60
$1.58
$1,600,000
$1,400,000
$1,200,000
$1,000,000
2000
2001 2002
2003
RESIDENTIAL BUILDING PERMITS
FY 2000 - FY 2003
260
240
220
200
160
140
120
100
2000 2001
2002
2003
NUMBER OF CITATIONS/APPEALS
FY 2000 - FY 2003
10000 -~--- 300
9500 250
9000 200
8500 ~llii- - 150
8000 - 100
00 01 02 03 00 01 02 03
liJlI Citations
o Appeals
45
CHARGES FOR SERVICE
The increase in revenues in this
category is attributable to the projected
revenue increase from an enhanced
tennis program in FY 2003. Additionally
there is a proposed fee increase for
ambulance transports from $325 to
$400, and an increase for non-resident
fees. Most other revenues are projected
to remain level in FY 2003.
INTERGOVERNMENT AL
The amount budgeted is $67,004 in
funding from the Grapevine-Colleyville
Independent School District for a DARE
program Officer at the two middle
schools.
MISCELLANEOUS
Interest income for the fund is
estimated to be $276,000. This is
based upon the average projected cash
balance for the General Fund of
approximately $9,200,000 and an
anticipated investment rate of 3 %.
TRANSFERS IN
The transfer from the Utility Fund is
projected to be $475,060, which is
comprised of a Franchise Tax and
Operating Transfer of 6% of the prior
year's Utility Fund gross revenues.
There is also a transfer from the Capital
Project fund of $66,658 for the in-
house construction inspection services
for the new City Hall.
CHARGES FOR SERVICE I INTERGOVERNMENTAL
FY 2000 - FY 2003
$700,000
$600,000
$500,000
$400,000
$300,000
$200.000
$100,000
$0
00 01 02 03
III Charges for Service
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
00 01 02 03
o Intergovernmental !
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
46
MISCELLANEOUS I TRANSFERS IN
FY 2000 - FY 2003
2000 2001
1_-11I Miscellaneous
2002 2003
o Transfers in I
Fiscal Year 2002-2003
City Manager
47
City Manager's Office
Mission
The City Manager's Office provides leadership and direction for City departments in the
implementation of the City Council's goals, directives, policies, resolutions and
ordinances.
The City Manager's Office works closely with the City Council and its appointed boards,
commissions, and committees to uphold the current ordinances, resolutions, and
policies in the City and to develop, analyze and implement legislation and policies.
Goal
The City Manager's Office will lead the city government organization in the
implementation of the City Council's priorities and the enforcement of City ordinances.
2001-2002 Accomplishments
~ Promoted economic development
~ Enhanced development standards through ordinances, subdivision rules, regulations
and other regulatory codes
~ Planned and developed parkland to create the greatest benefit to our citizens
~ Prioritized and initiated construction of intersection improvements
~ Monitored and participated with TxDOT in the design of SH26 and communicate with
merchants affected by the construction
~ Continued to promote and enhance customer service
~ Researched future Railtran opportunities
~ Prioritized and constructed street and storm drainage improvements
~ Initiated evaluation of city-owned facilities, including City Hall, L.D. Lockett Park and
current Police facility
~ Continued to improve senior programs
48
2001-2002 Accomplishments, continued
Human Resources
)0- Performed legal review of Personnel Procedures Manual with updates
)0- Completed bidding process for insurance program and transitioned to new contract
)0- Coordinated the Vital Link Program
)0- Continued to plan and conduct team building experiences for the Management
Team
)0- Conducted CPI Program on Workplace Emergency awareness
)0- Established and implemented a Safety Policy and Accident Review Board
)0- Placed high school students interested in volunteering for the City
)0- Coordinated the restructure of Public Services
)0- Administered two 457 plans - Nationwide and ICMA
)0- Coordinated repairs to City Hall and modular buildings
)0- Served as event coordinator for the Employee Recognition Banquet
)0- Updated Service Credits from 1987 to present
Parks
)0- Developed travel experiences for seniors to provide enriching opportunities
)0- Provided quarterly special events for seniors that provide opportunities for social
interaction and quality leisure time.
)0- Managed construction of Cottonbelt Trail, Phase 1
)0- Managed design of Cottonbelt Trail, Phase 2
)0- Managed construction of Pleasant Run practice site improvements
)0- Managed design and construction of Bransford Park (Webb House Restoration)
49
2001-2002 Accomplishments, continued
T elecommunication/F ranchise
~ Managed telecommunications, utility and cable franchises
~ Managed Trinity Waste System franchise
~ Coordinated and managed electric deregulation for City facilities
Records Manaoement
~ Updated and refined procedures for storage and retrieval of documents at Safesite,
Inc.
~ Purchased, installed and began using a dedicated server for the document imaging
system
~ Updated and refined procedures for storage and retrieval of documents at Safesite,
Inc.
~ Purchased, installed and begin using a dedicated server for the document imaging
system
Facilities
~ Managed construction of Colleyville Justice Center
~ Sid and initiated construction of the Colleyville City Hall and Colleyville Public Library
Finance
~ Developed a recommended FY2003 budget
~ Prepared fixed asset records for GASS 34 implementation
Information T echnolooy
~ Enhanced the City's technological infrastructure
~ Administered network security
50
2001-2002 Accomplishments. continued
Transportation
>> Continued design on SH26 with TxDOT and secure additional funding
>> Completed construction of DART railroad crossings
>> Initiated construction of John McCain Road at SH26 realignment
2002-2003 Obiectives
>> Update the City of Colleyville's Comprehensive Master Plan
>> Promote economic development through recruitment and retention
>> Continue to plan and develop the City's parks system
>> Monitored and participated with TxDOT in the design of SH26 and communicate with
property and business owners
>> Prioritize and construct intersection improvements
>> Develop budget strategies through financial and budget forecasts
>> Pursue joint use agreements with GCISD regarding practice fields
>> Develop and adopt capital improvement plan to address infrastructure needs
>> Evaluate options for use of current City Hall and other public facilities
>> Plan and implement street and drainage improvements
Human Resources
>> Training initiatives: Safety, Harassment and Workplace Emergencies, Prevention of
Workplace Violence
>> Manage health insurance costs and bid for flexible spending accounts
>> Continue the Vital Link program
>> Provide team building experiences for management team
51
2002.2003 Obiectives. continued
~ Manage the compensation plan
~ Host first annual Safety/Wellness Fair for employees
~ Promote safety awareness by utilization of the Safety Accident Review Board
~ Continue placing interested persons into volunteer positions within the City
Parks
~ Manage construction of Cotton belt Trail, Phase 1
~ Manage design of Cotton belt Trail, Phase 2
~ Manage construction of Webb House renovation
~ Partner with GCISD for practice fields
T elecommu nication/Franchise
~ Manage telecommunications, utility and cable franchises
~ Manage IESI franchise
~ Coordinate and manage electric deregulation for City facilities
Records Manaqement
~ Scan permanent City records for more efficient archival and retrieval
Facilities
~ Manage and complete construction of Colleyville Justice Center
~ Manage and complete construction of the Colleyville City Hall and Colleyville Public
Library
52
2002-2003 Obiectives, continued
Finance
~ Develop a recommended FY2004 budget
~ Prepare fixed asset records for GASB 34 implementation
Information Technoloqy
~ Enhance the City's technological infrastructure
~ Administer network security
Transportation
~ Continue design on SH26 with TxDOT and secure additional funding
~ Complete construction of DART railroad crossings
~ Complete construction of John McCain Road at SH26 realignment
53
City Manager's Office
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Citizen contacts 2,600 2,600 2,800
Council agendas prepared 26 24 26
City Manager packets prepared 62 62 62
Information/issue mailings 12 12 12
Meetings attended 200 200 220
Boards/commissions staffed 10 10 10
% citizen calis responded to
w/in 8 business hours or less 98% 98% 98%
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
City Manager 1 1 1
Deputy City Manager 1 1 1
Human Resources Manager 1 1 1
Administrative Assistant 0 1 1
Executive Secretary 1 1 1
Total full-time 4 5 5
Intern(s) part-time
3
1
o
Total part-time
3
1
o
54
City Manager's Office
Account 001-11
General Fund
Budaet Summary
FY 01 FY02 FY 03
Actual Budgeted Budgeted
Personnel $330,500 $456,363 $461,589
Contractual 119,514 96,448 97,579
Supplies 9,689 10,381 8,090
Capital 21,391 0 0
Total $481,094 $563,192 $567,258
Contractual
17%
Budget Summary
Fiscal Year 2003
Supplies
1% l
\
Capital
0%
Personnel
82%
Capital Expenditure Summary
No capital expenditures
55
Fiscal Year 2002-2003
Building Inspection
56
Building Inspection
Mission
The mission of the Building Inspection Department is to ensure quality construction
practices and techniques through the enforcement of ordinances and codes that
regulate building construction in Colleyville.
Goals
To provide efficient delivery of services related to building permit application reviews
and to perform on-site building inspections in a timely manner.
2001-2002 Accomplishments
~ Contracted with a private sector firm for plan reviews and on-site inspections of
construction projects in The Village at Colleyville
~ Developed a new single-family residential inspection checklist
~ Prepared a "Building Inspection Manual" that standardizes on-site inspections for
construction projects
~ Adopted the 2000 editions of the Mechanical Code, Building Code, Energy
Conservation Code, Plumbing Code and Residential Code.
~ Adopted the 1999 edition of the National Electric Code
~ Issued an estimated 150 new residential building permits
~ Assisted homeowners with information concerning remodeling projects and repairs
~ Implemented the "One Stop Shopping" concept for plan reviews
~ Completed 90% of all building plan reviews within five (5) working days
57
2002-2003 Obiectives
)i> Respond to 95% of all telephone requests for an inspection within 24 hours
)i> Respond to all telephone requests for information within eight (8) business hours of
receiving a call
)i> Continue customer satisfaction surveys
)i> Process 90% of all building permits within three (3) working days
)i> Expand the building permit system to incorporate additional permit categories and
provide better monthly reports
)i> Assist in the development of the Town Center project
)i> Re-design some of the building permit application forms to provide for better data
entry into the computer system
58
Building Inspection
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
New residential permits 240 220 175
Residential remodel permits 56 55 63
Commercial permits 35 40 23
Inspections 8,500 9,000 10,000
Re-inspections 100 100 200
Code violations investigated 800 800 1,100
Citizen contacts (estimated) 1,600 1,600 4,000
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Building Inspection Supervisor 1 1 1
Building Inspector 1 1 1
Code Enforcement Officer 1 1 1
Building Permit Clerk 2 2 2
Total full-time 5 5 5
59
Building Inspection
Account 001-12
General Fund
BudQet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $241,228 $249,897 $259,395
Contractual 34,864 58,389 36,274
Supplies 5,718 6,755 6,647
Capital 22,811 0 0
Total $304,621 $315,041 $302,316
Budget Summary
Fiscal Year 2003
Contractual
12%
Supplies
2% '\
\~aPital
\0%
Personnel
86%
Capital Expenditure Summary
No capital expenditures
60
Fiscal Year 2002-2003
Economic Development
61
Economic Development
Service Delivery Measures
FY 01
Actual
New commercial permits*
10
Commercial remodel permits*
16
City general fund sales tax revenues*
$1,647,479
FY02
Budgeted
$1,742,500
20
20
FY03
Budgeted
* Economic Development Service Delivery Measures moved to Community Development
in fiscal year 2003
Personnel Summary
FY 01
Actual
Economic Development Manager
1
Total full-time
1
62
FY02
Budgeted
FY03
Budgeted
1
1
NA
NA
NA
o
o
Economic Development
Account 001-13
General Fund
BudQet Summary
FY01 FY02 FY03
Actual Budgeted Budgeted
Personnel $111,797 $110,050 $0
Contractual 22,863 28,588 0
Supplies 2,133 5,011 0
Capital 0 0 0
Total $136,792 $143,649 $0
Capital Expenditure Summary
No capital expenditures
63
Fiscal Year 2002-2003
City Secretary
64
City Secretary/Records Manager/
City Council
Mission
The City Secretary's Office provides fair and legal elections, accurate meeting minutes,
quality ordinances and resolutions, and positive customer service to citizens, the City
Council and staff.
Goal
The City Secretary's Office will maintain official documents and records, facilitate the
distribution of public information, provide assistance to the City Council and maintain a
professional atmosphere for the City.
2001 - 2002 Accomplishments
~ Administered November 6, 2001, City Council Special Election and May 4, 2002,
City Council General Election
~ Conducted Council Candidate informational session
~ Processed over 300 Open Records Requests for citizens and staff in a timely
manner
~ Designed and implemented tracking system for boards, commiSSions and
committees; provide City Council status of current members, terms and future
vacancies to promote timely appointments
~ Maintained current records, ordinances, resolutions and City Codes
~ Transferred Vital Statistic records and duties to Tari'ant County
~ Updated and refined procedures for storage and retrieval of documents at Safesite,
Inc.
~ Purchased, installed and began using a dedicated server for the document imaging
system
~ Placed minutes, resolutions and ordinances on City website
65
2001 . 2002 Accomplishments, continued
~ Prepared and managed City Secretary annual budget and managed related
processes, such as purchasing of supplies and materials
~ Maintained a working relationship with the Colleyville Area Chamber of Commerce
~ Hired and trained Executive Secretary
~ Graduated Leadership Colleyville, Colleyville Area Chamber of Commerce (City
Secretary)
~ Implemented process to scan City Council packets, City Manager Information
packets, Planning and Zoning packets, Planning and Zoning minutes and Parks and
Recreation Advisory Board minutes to the website
~ Processed 145 boxes of City records according the Texas State Library and Archive
Commission Local Records Retention Schedule
2002 . 2003 Obiectives
~ Conduct elections as needed
~ Process Open Records Act requests for citizens and staff in a timely manner
~ Continue to refine and complete tracking system for boards, commissions and
committees; provide City Council status of current members terms and future
vacancies to promote timely appointments
~ Conduct a forum in which citizens may learn about serving on various boards and
committees
~ Computerize Resolution and Ordinance index
~ Cross training between City Secretary and Records Manager to scan documents to
LaserFiche and website
~ Continue to work toward Certified Municipal Clerk's certification
~ Update City Secretary Procedures Manual
~ Maintain a positive and professional image of the City Secretary's office for citizens,
office holders, and other staff members
~ Develop Open Records Request policy
66
2002 - 2003 Obiectives. continued
~ Prepare and manage City Secretary annual budget and manage related processes,
such as purchasing of supplies and materials
~ Graduate from University of North Texas with a Masters in Library and Information
Sciences (Records Manager)
~ Scan permanent City records for more efficient archival and retrieval
61
City Secretary/City Council
Service Deliverv Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Elections 2 1 1
Ordinances processed 58 80 50
Resolutions processed 137 225 165
Council meeting minutes 38 24 35
Open record requests 162 195 300
Citizen requests - verbal 925 1,050 1,050
Birth/death records* 31 0 0
Records scanned 5,000 5,000 5,000
Records destroyed (boxes) 215 50 200
* Service transferred to Tarrant County in fiscal year 2002
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
City Secretary 1 1 1
Records Manager 1 1 1
Total full-time 2 2 2
68
City Secretary/City Council
Account 001-14
General Fund
BudQet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $105,254 $113,976 $122,836
Contractual 179,006 145,673 133,352
Supplies 12,390 10,172 8,234
Capital 28,223 0 0
Total $324,873 $269,821 $264,422
Budget Summary
Fiscal Year 2003
Supplies Capital
3% r 0%
Contractual
51%
Personnel
46%
Capital Expenditure Summary
No capital expenditures
69
Fiscal Year 2002-2003
Finance
70
Finance
Mission
The Finance Department provides prudent financial management of resources,
revenues, and expenditures to the City of Colleyville.
Goal
The Finance Department will provide all City departments and other users with accurate
and timely financial information; maximize the resources of the City of Colleyville
through financial investments; and coordinate the risk management program and all
financial transactions.
2001-2002 Accomplishments
>- Successfully converted Payroll and Utility Billing software to Windows software
>- Increased usage of direct deposit for payroll checks by 5%
>- Completed an inventory of the City Hall and Annex building's equipment
>- Received a rating of AA from Standard and Poor's Ad Valorem Tax supported
debt
>- Refunded 1992-1996 General Obligation Bonds at a net present value savings of
$358,000
>- Initiated reverse positive pay for clearing of depository checks
>- Rebid depository contract
>- Received the Government Finance Officers Association Distinguished Budget
Presentation award
>- Received the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting
71
2002-2003 Obiectives
~ Continue to pursue cost saving purchasing opportunities with Tarrant County,
State of Texas General Services Commission, and other government entities
~ Increase usage of direct deposit for payroll checks by 5%
~ Continue to pursue cost savings opportunities through research, contracting, and
competitive bidding
~ Update the City's investment policy and submit it to the Municipal Treasuries
Association
~ Continue to maintain AA bond ratings on General Obligation bonds
~ Rebid audit contract
~ Prepare fixed asset records for GASB 34 implementation
~ Convert financial records to full accrual basis for GASB 34 implementation
~ Continue to receive the Government Finance Officers Association Distinguished
Budget Presentation award
~ Continue to receive the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting
72
Finance
Service Deliverv Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
General obligation bond rating AA AA AA
Investment portfolio (in millions) $37 $39 $35
Audit adjustments 6 6 6
Request for proposals/bids 8 10 10
Purchase orders processed 148 250 170
Disbursement vouchers processed 12,689 12,960 13,100
Accounts payable checks 7,096 7,200 7,300
Cost reduction projects implemented 7 10 7
Ad Valorem tax collection rate 98.8% 99.0% 98.5%
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Finance Director 1 1 1
Assistant to the Finance Director 1 1 1
Financial Analyst 1 1 1
Accounting Clerk 1 1 1
Administrative Clerk 2 1 0
Total full-time 6 5 4
73
Finance
Account 001-15
General Fund
BudQet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $327,348 $330,094 $277,191
Contractual 118,713 134,890 136,495
Supplies 12,179 14,583 13,274
Capital 2,004 0 0
Total $460,244 $479,567 $426,960
Budget Summary
Fiscal Year 2003
Contractual
32%
Supplies
3%
Capital
0%
ersonnel
65%
Capital Expenditure Summary
No capital expenditures
74
Fiscal Year 2002-2003
Legal
75
Legal
Account 001-16
General Fund
Budget Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $0 $0 $0
Contractual 62,378 80,000 80,000
Supplies 125 0 0
Capital 0 0 0
Total $62,503 $80,000 $80,000
Capital Expenditures
No capital expenditures
76
Fiscal Year 2002-2003
Library
77
Library
Mission
The mission of the Colleyville Public Library is to provide cultural, educational,
intellectual and recreational resources in an inviting environment to enhance the quality
of life for all ages.
Goal
To open the City of Colleyville's first public library.
2002-2003 Obiectives
~ Hire and train full library staff in preparation of opening day
~ Oversee the purchase and implementation of an integrated library system and security
system
~ Coordinate the selection and purchase of the opening day collection
~ Develop and implement library policies
~ Provide support for the Colleyville Public Library Board, Colleyville Friends of the
Library and the Colleyville Public Library Foundation
~ Develop and implement children's programs
~ Review, process and prepare collection at Grapevine Public Library for integration into
the Colleyville Public Library
78
Library
Service Delivery Measures
FY 01 FY02 FY 03
Actual Budgeted Budgeted
Books and Materials 0 0 33,000
Circulation 0 0 1,000
Number of library cards issued 0 0 1,500
Library board meetings 0 0 12
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Library Director 0 0 1
Technical Services Clerk 0 0 1
Youth Services Librarian 0 0 1
Circulation/Reference Librarian 0 0 1
Total full-time 0 0 4
Library Assistant
o
o
1
Library Clerk
o
o
2
Total part-time
o
o
3
19
Library
Account 001-17
General Fund
Budaet Summary
FY 01
Actual
Personnel
Contractual
Supplies
Capital
Total
Budget Summary
Fiscal Year 2003
Contractual
10%
Supplies
6%
Capital
0%
Personnel
84%
Capital Expenditures
No capital expenditures
80
$0
o
o
o
$0
FY02
Budgeted
$0
o
o
o
$0
FY 03
Budgeted
$183,916
19,158
13,649
o
$216,723
Fiscal Year 2002-2003
Engineering
81
Engineering
Mission
The Engineering Department provides excellence in the guidance and direction of all
planning, design, and construction of capital and development projects in the City of
Colleyville, while maintaining a commitment to professionalism and cost effective
customer service.
Goal
The Engineering Department will ensure that all bond projects are managed and
delivered to the citizens in a timely manner, review and oversee all development
proposals, implement all ordinances and resolutions related to construction and
development and insure that Colleyville is delivered sound and complete projects.
2001-2002 Accomplishments
~ Made revisions to the Standard Construction Details Notebook
~ Completed Project 'C' Phase II Wastewater Improvements
~ Completed Waterline Replacement Project throughout portions of Colleyville
~ Completed the design and started construction of the Colleyville City Hall and
Colleyville Public Library
~ Completed 80% of the Colleyville Justice Center construction
~ Completed design and construction of the Pleasant Run Soccer Practice Fields
~ Started the re-study and Letter of Map Revision for Little Bear Creek
~ Designed and completed the Brighton Oaks Drainage Improvements
~ Presented traffic study information to City Council and generated priority list for
future roadway improvement projects
~ Started design on intersection improvements for Glade Road at Heritage Avenue
and Cheek-Sparger Road at Jackson Road
~ Started construction on the John McCain Road at SH26 Realignment, partnering
with TxDOT
82
2001-2002 Accomplishments. continued
~ Conducted traffic studies at various intersections throughout Colleyville
~ Completed construction of the Colleyville Boulevard, Glade Road and Pleasant Run
intersection improvements. partnering with TxDOT during construction
~ Completed design of DART railroad crossings
~ Developed and revised McPherson Park Master Plan
~ Competed and implemented water study for future planning
~ Designed Jewel Estates drainage improvements
~ Completed design and construction of 5,000 linear feet (LF) of sidewalks
~ Completed construction of Kimzey Park
~ Bid and started construction on Cotton belt Trail, Phase I
~ Started design of utility relocations along SH26, schematic plans complete
~ Resolved drainage complaints utilizing MDUS funds
~ Assisted with the preparation of a Capital I mprovement Plan and Capital Budget for
drainage and roadway improvement projects
~ Residential subdivision projects: Madison Place Addition, Heritage Glen, Broughton,
Remington Park Phase IV, Clairmont Phase I and 1/, Tanglewood, Riverwalk and
The Bridges at Riverwalk
~ Commercial and institutional development: Town Center (Lee Lighting and Market
Street), Colleyville Square Phase IV and V, The Village of Colleyville (Goldie's),
Winding Creek, Gateway Dental, Ayers and Ayers Commercial Building, Monterra
Place, Peoples Bank Addition, Adler Hair Salon, Stratmore Addition, Pleasant Run
Methodist Church, and Beldon Hollow.
2002-2003 Obiectives
~ Work towards completion of Colleyville City Hall and Colleyville Puplic Library and
related infrastructure
~ Work with Finance Department to develop Capita! Improvement Plan for the water
infrastructure system
83
2002-2003 Obiectives, continued
~ Complete construction of the John McCain Road at SH26 realignment
~ Complete design and construction of water improvements throughout the City,
replacing two-inch mains
~ Continue design on SH26 with TxDOT and secure additional funding
~ Complete design on utility relocations along SH26
~ Complete construction of DART railroad crossings
~ Design and construct priority one intersection improvements as approved by Council
~ Continue to expand program of Geographic Information Services (GIS) in
Engineering
~. Design a training program for all employees of the Engineering Department
~ Review and oversee all commercial and residential development projects
~ Design and construct approved 2001 Drainage Bond Projects
~ Construct Jewel Estates drainage improvements
~ Continue to respond to citizen complaints regarding drainage and transportation
issues
~ Continue to review and supply comments to Community Development for residential
and commercial developments within the City of Colleyville
~ Complete drainage study of Chelsea Creek
~ Complete construction on Cottonbelt Trail, Phase I
84
Service Delivery Measures
Capital projects managed
Development cases reviewed
Average plan review time (days)
Construction plans, site plans
and drainage studies reviewed
Active drainage complaints
City projects under design
City projects under construction
Linear feet of sidewalk constructed*
Engineering
FY 01
Actual
15
82
30
51
85
12
NA
FY02
Budgeted
9
* Service Delivery Measure moved to Engineering in fiscal year 2003
85
18
80
20
38
70
16
16
3,000
FY03
Budgeted
16
65
14
35
50
10
12
1,000
Engineering
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Public Works Director 0 0 1
Public Services Director 1 1 0
Projects Manager 1 1 0
Engineer 2 2 2
Engineering Technician, Right-of-Way 1 1 1
Project Inspector 1 1 1
Office Assistant 1 1 1
Total full-time 7 7 6
Engineering Intern
o
o
1
Total part-time
o
o
1
86
Engineering
Account 001-18
General Fund
Budaet Summarv
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $457,117 $513,139 $454,098
Contractual 150,441 124,891 77,845
Supplies 5,854 8,531 39,923
Capital 36,033 0 0
Total $649,446 $646,561 $571,866
Budget Summary
Fiscal Year 2003
Supplies
Contractul,.O%
13.6%
Capital
0.0%
Personnel
79.4%
Capital Expenditure Summary
No capital expenditures
87
Fiscal Year 2002-2003
Community Development
88
Community Development
Mission
The mission of the Community Development Department is to provide information to the
public through varied media, including the Internet, regarding planning procedures and
development projects in Colleyville. The Community Development Department assists
the public, business owners, and developers regarding City codes and policies. The
Department also advises the City Manager's Office, the City Council and all appropriate
boards and commissions on matters affecting the growth and development of the city,
coordinates development-related matters with other City departments, and supervises
the enforcement of all policies and ordinances assigned to the Department.
The Economic Development section of the department offers assistance to existing City
businesses wishing to grow and be more competitive and successful in Northeast
Tarrant County. The Economic Development section also supports the City's efforts to
project a professional and "business-friendly" image. This section works closely with
City staff, the City Council, Planning and Zoning, citizen policy and advisory boards, the
Chamber of Commerce, local landowners, commercial real estate professionals and
business representatives, the general public and the news media. The mission is to
establish the City of Colleyville as a destination of choice for high-quality sales tax
generating developments, retailers, restaurants and businesses, create a "Great Place"
for Colleyville citizens and visitors to experience a enhanced lifestyle, and to decrease
Colleyville's dependence on its residential tax base.
Goals
The Community Development Department strives to enrich and preserve Colleyville's
quality of life by guiding its physical and economic development. In particular, the
Department aims to:
1. Encourage and manage commercial and residential growth that is consistent
with City goals, resources, infrastructure and services; and
2. Ensure a straightforward development review process that is impartial,
professional, timely and supportive of adopted City goals; and
3. Establish the City of Colleyville as a destination of choice for high-quality
sales tax generating developments, retailers, restaurants and businesses;
and
4. Provide accurate and relevant information needed to guide the decision-
making of the public and private sectors.
89
The Economic Development Department is charged with maximizing the City's sales tax
revenues. In keeping with this overall mission, the City has implemented a three-point
strategy in order to accomplish this important revenue-generating task:
1. To identify and assist retail developers to commit, invest and build new
high-quality municipal sales tax generating projects in Colleyville; and
2. To assist our present landowners in the sale and development of potential
retail sites to their highest and best use; and
3. To recruit new and retain existing Colleyville retailers, restaurants and
sales tax generating businesses that our citizens and visitors desire and
will support.
2001-2002 Accomplishments
>- Completed the preparation of an urban design guidelines recommendations for the
commercial properties located adjacent to SH26
>- Planned, scheduled and conducted a formal training workshop for the Planning and
Zoning Commission and the Zoning Board of Adjustment
>- Began using computer generated visual presentations for meetings of the Planning
and Zoning Commission and the City Council
>- Updated the training manual for the Planning and Zoning Commission
>- Completed a field survey of existing monument and pole signs
>- Revised portions of the Land Development Code related to perimeter street fees
>- Revised water, sewer and roadway impact fee schedules to comply with new state
laws
>- Coordinated revisions to the Village at Colleyville zoning ordinance
>- Revised and updated application forms for the Zoning Board of Adjustment
>- Revised and updated application forms for the Planning and Zoning Commission
>- Updated the project workbook for use by the Sidewalk Task Force members
>- Compiled a monthly report of development activities and formatted for presentation
on the City's web page
90
2002-2003 Obiectives
~ Prepare a developer's guide
~ Review and update the Colleyville sign regulations
~ Review and update the Colleyville zoning regulations
~ Prepare a Trail System worksheet, which identifies the applicable development data
for each key trail segment
~ Begin implementation of the SH26 / Colleyville Blvd. design standards
~ Develop and maintain a current list of commercial businesses located in the City
~ Organize and schedule a business appreciation luncheon at the Community Center
to provide information to existing businesses about economic information and
development activities taking place in Colleyville
~ Prepare and maintain a database of available commercial properties in Colleyville
~ Provide timely and accurate information to area commercial brokers regarding
properties in Colleyville
~ Prepare economic impact assessments on commercial rezoning requests to the City
~ Update the Colleyville Master Plan
91
Community Development
Service Deliverv Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Subdivision plats 41 38 40
Site plan reviews 16 10 15
Zoning cases 29 32 35
Zoning Board of Adjustment cases 9 10 8
Sign Board of Appeals cases 2 3 2
New commercial permits* 10 20 23
Commercial remodel permits* 16 20 40
City general fund sales tax revenues* $1,647,479 $1,742,500 $1,576,453
* Economic Development Service Delivery Measures moved to Community Development
in fiscal year 2003
92
Community Development
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Development Director 0 0 1
Community Development Manager 1 1 0
Senior Planner 1 1 1
Planning and Zoning Assistant 1 1 1
Administrative Clerk 1 1 1
Development Coordinator 1 1 1
Total full-time 5 5 5
93
Community Development
Account 001-19
General Fund
Budaet Summary
FY01 FY02 FY03
Actual Budgeted Budgeted
Personnel $310,044 $329,066 $355,161
Contractual 64,399 54,535 125,676
Supplies 6,848 7,364 6,473
Capital 400 0 0
Total $381,691 $390,965 $487,310
Contractual
26%
Budget Summary
Fiscal Year 2003
Supplies
1 % Capital
0%
Capital Expenditures Summary
No capital expenditures
94
Fiscal Year 2002-2003
Fire
95
Fire Department
Mission
The Colleyville Fire Department is dedicated to the safety of our citizens through public
safety education, risk reduction and emergency response. We shall deliver our services
in the most efficient and effective method while treating all individuals with dignity and
respect.
Goal
The Colleyville Fire Department will provide our service to the public through education,
prevention, emergency medical service and fire suppression services.
2001-2002 Accomplishments
~ Maintained an average response time to emergency calls of five minutes or less from
the time the Fire Department received the alarm
~ Emphasized fire and safety prevention through inspections, pre-fire planning, public
education and investigation of fire causes
~ Increased all levels of personnel proficiency through training and continuing education
~ Generated, coordinated and completed an Emergency Management Exercise
~ Updated the Emergency Management Plan, utilizing an all-hazards approach to
comprehensive emergency management
~ Completed pre-incident plans for over 70 commercial occupancies to improve safety
in emergency operations
~ Generated and delivered over 40 public fire prevention education programs
~ Provided over 20 Cardio Pulmonary Resuscitation (CPR) classes throughout the year
for interested individuals
~ Initiated Public Access Defibrillation PAD program: Placed 4 Automatic External
Defibrillator (AED) in city-owned facilities. Acquired matching grant program from
American Heart Association for Automatic External Defibrillator (AED) installation in
squad cars
~ Adopted an ordinance governing criteria for wood shingle roof replacement
~ Adopted the 2000 International Fire Code
96
2001-2002 Accomplishments. continued
)0> Made recommendation for acquisition of future site for relocation of Central Fire
Station
)0> Continuing research regarding Regional Communications endeavor
)0> Continuing research regarding dispatching of Bedford units to the Bedford Response
Area of Colleyville (BRAC) from our communications center
2002-2003 Obiectives
)0> Respond to all emergency incidents with an average annual response time of five
minutes or less
)0> Emphasize fire safety through public education, prevention and enforcement
)0> Continue to improve our services with intensive training programs and continuing
education
)0> Evaluate all programs and services we provide to ensure quality services are
delivered to the public in an efficient and effective manner
)0> Evaluate our Emergency Operational Plan by conducting an exercise and making
revisions utilizing an all-hazards approach to Emergency Management
)0> Update commercial occupancy pre-incident plans as new occupants move into
unoccupied buildings. Generate pre-incident plans for all new commercial
occupancies to provide operational safety for personnel
)0> Increase public awareness of our services by providing 40 fire prevention programs to
the public
)0> Investigate all incidents that result in property damage, injury or the loss of life, due to
fire and use the findings to develop policies, procedures and statues to reduce future
risks
)0> Increase our effectiveness by providing Citizen Cardio Pulmonary Resuscitation
(CPR) Classes to the public and Automatic External Defibrillator (AED) training to all
City staff
)0> Continue to evaluate our services and identify locations for a new Central Fire Station
I Fire Administration building
97
2001-2002 Accomplishments. continued
)0> Made recommendation for acquisition of future site for relocation of Central Fire
Station
)0> Continuing research regarding Regional Communications endeavor
)0> Continuing research regarding dispatching of Bedford units to the Bedford Response
Area of Colleyville (BRAC) from our communications center
2002-2003 Obiectives
)0> Respond to all emergency incidents with an average annual response time of five
minutes or less
)0> Emphasize fire safety through public education, prevention and enforcement
)0> Continue to improve our services with intensive training programs and continuing
education
)0> Evaluate all programs and services we provide to ensure quality services are
delivered to the public in an efficient and effective manner
)0> Evaluate our Emergency Operational Plan by conducting an exercise and making
revisions utilizing an all-hazards approach to Emergency Management
)0> Update commercial occupancy pre-incident plans as new occupants move into
unoccupied buildings. Generate pre-incident plans for all new commercial
occupancies to provide operational safety for personnel
)0> Increase public awareness of our services by providing 40 fire prevention programs to
the public
)0> Investigate all incidents that result in property damage, injury or the loss of life, due to
fire and will use the findings to develop policies, procedures and statues to reduce
future risks
)0> Increase our effectiveness by providing Citizen Cardio Pulmonary Resuscitation
(CPR) Classes to the public and Automatic External Defibrillator (AED) training to all
City staff
)0> Continue to evaluate our services and identify locations for a new Central Fire Station
I Fire Administration building
98
2002-2003 Objectives. continued
)0> Continue to update our response plans and fire incident surveys to provide
operational safety for all personnel involved
99
Fire Department
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Fire related calls 591 622 625
Ambulance calls 553 545 555
Inspections 351 350 350
Investigations 30 25 40
Fire drills 5 5 15
Public fire prevention presentations 54 50 40
Fire hydrant inspections/serviced 979 875 1,000
CPR classes conducted 20 12 12
Fire related training hours 1,919 1,900 1,350
EMS related training hours 2,226 1,500 1,100
100
Fire Department
Personnel Summary
FY 01 FY02 FY 03
Actual Budgeted Budgeted
Fire/EMS Chief 1 1 1
Fire Marshal 1 1 1
Captain 1 1 1
Lieutenant 6 6 6
Firefighter 21 21 21
Office Assistant 1 1 1
Total full-time 31 31 31
101
Fire Department
Account 001-22
General Fund
BudQet Summary
FY 01 FY 02 FY 03
Actual Budgeted Budgeted
Personnel $2,107,783 $2,168,477 $2,220,652
Contractual 448,651 466,620 477,529
Supplies 69,358 72,613 64,622
Capital 187,950 14,500 2,500
Total $2,813,741 $2,722,210 $2,765,303
Budget Summary
Fiscal Year 2003
Contractual
17%
Capital
0%
Personnel
81%
Capital Expenditure Summary
High-rise firefighting equipment
$
2,500
TOTAL $ 2,500
102
Fiscal Year 2002-2003
Police
""'..
~:
103
Police Department
Mission
The Colleyville Police Department is dedicated to "service" to the community.
Employees perform preventative, investigative, and enforcement services, striving to
provide total quality service where each employee-citizen contact results in a
satisfactory conclusion.
In achieving our mission, the men and women of the Colleyville Police Department will
conduct themselves in an ethical manner, treating citizens and fellow employees
courteously and with dignity.
Goal
The Colleyville Police Department will deliver "quality service" to the citizens of
Colleyville and provide for a safe community by establishing partnerships with citizens,
schools and businesses.
2001-2002 Accomplishments
)0> Provided drug awareness training to approximately 2,100 students in Colleyville
middle and elementary schools
)0> Participated in the "National Night Out" crime prevention program
)0> Sponsored the Sixth Annual "Kids' Safety Fair"
)0> Assisted Grapevine Police Department with the "Every Fifteen Minutes" alcohol
awareness program
)0> Construction 80% complete on the Colleyville Justice Center
)0> Participated in the Texas Special Olympics and received Top Torch Run Agency
Award for Area 11
2002-2003 Objectives
)0> Provide quality customer service through continued implementation of community
policing strategies
104
2002-2003 Objectives. continued
)0> Provide all personnel with additional training to meet TCLEOSE intermediate and
advanced certifications
)0> Complete construction of the Colleyville Justice Center and move into the new
facility
)0> Provide quality Fire and EMS dispatch training to current staff to enhance service
delivery capabilities
)0> Begin a re-organization process to include operations and support divisions within
the department to enhance service delivery
105
Police Department
Service Delivery Measures
FY 01
Actual
FY02
Budgeted
FY03
Budgeted
Criminal Investigations
Part One Offenses
Part One Offenses Cleared
Percent Cleared
Index Crime Arrests
Cases Filed
350
148
42%
90
210
367
163
44%
92
219
378
172
45%
101
245
Patrol
Calls for service
Total arrests
Part One offenses
Driving while intoxicated
Citations
5,903
791
335
86
4,160
4,550
275
435
91
9,865
7,198
823
401
72
6,317
D.A.R.E. Officer:
Number of Students receiving Drug Awareness Training:
Colleyville Middle School 330 360 300
Heritage Middle School 315 355 336
O.C. Taylor Elementary School 253 340 238
Bransford Elementary School 256 300 240
Glenhope Elementary School 230 305 205
Colleyville Elementary School 234 250 251
106
Police Department
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Police Chief 1 1 1
Lieutenant 1 1 1
Sergeant 4 4 4
Investigator 3 3 3
Corporal 3 3 3
Police Officer* 18 18 18
Total sworn 30 30 30
Office Assistant
1
1
1
Administrative Clerk
1
1
1
Dispatcher
7
7
7
Animal Control Officer
1
1
1
Total support
10
10
10
Total full-time
40
40
40
*Plus additional officer from Crime Prevention District Funds
107
Police Department
Account 001-23
General Fund
BudQet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $2,343,239 $2,430,266 $2,580,092
Contractual 293,223 345,294 367,299
Supplies 36,671 38,453 25,034
Capital 340,020 62,000 0
Total $3,013,153 $2,876,013 $2,972,425
Budget Summary
Fiscal Year 2003
Contractual Supplies
12% 1 %
Personnel
87%
Capital Expenditure Summary
No capital expenditures
108
Fiscal Year 2002-2003
Parks
109
Parks
Mission
Provide a high standard of customer service, safe and well-maintained facilities,
appropriate environments and structures for leisure and recreational activities.
Goal
Develop quality of life standards in the interest of the community. Meet the needs for
the changing community standards for the provision and maintenance of leisure and
athletic facilities, services and public buildings.
2001-2002 Accomplishments
Administration
)0> Continued to implement the 2000 Comprehensive Parks, Recreation and Open
Space Master Plan to provide a guide for the orderly development of Colleyville's
Parks and Recreation system into the 21 st century
)0> Worked with Mayor and City Council, Parks and Recreation Advisory Board and
citizens to successfully achieve goals of the Parks and Recreation Department
)0> Coordinated construction of Cottonbelt Trail, Phase 1
)0> Coordinated design of Cottonbelt Trail, Phase 2
)0> Coordinated construction of Pleasant Run practice site improvements
Maintenance
>- Provided safe and functional facilities through weekly maintenance and preventative
maintenance inspections of park amenities
)0> Enhanced park maintenance standards
)0> Strengthened athletic field conditions through continued weed eradication,
aerification and top dressing to develop healthier and stronger turf
)0> Increased employee safety through additional training opportunities
110
2002-2003 Objectives
Administration
)0> Continue to implement the 2000 Comprehensive Parks, Recreation and Open Space
Master Plan to provide a guide for the orderly development of Colleyville's Parks and
Recreation system into the 21 st century
)0> Work with Mayor and City Council, Parks and Recreation Advisory Board and
citizens to successfully achieve goals of the Parks and Recreation Department
)0> Coordinate construction of Cottonbelt Trail, Phase 1
)0> Coordinate design of Cotton belt Trail, Phase 2
)0> Coordinate construction of Webb House renovation
Maintenance
)0> Enhance playability of soccer fields through over-seeding
)0> Decrease amount of department workers comp claims through additional training
)0> Provide a high level of customer service
)0> Continue to enhance athletic fields conditions through continued weed eradication
and aerification to develop healthier and stronger turf
)0> Decrease rainout opportunities through field improvements
111
Parks
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Property maintained
Parks (acres) 185 185 185
Rights-of-ways 5 14 14
Baseball fields 9 9 6
Soccer fields 11 13 14
Softball fields NA NA 3
Park and Recreation
Advisory Board meetings 12 10 10
Projects in planning 2 4 6
Projects under construction 5 3 2
Grant applications submitted 3 2 1
Scheduled projects completed 5 5 4
Average park acreage maintained
per Park personnel 23.12% 23.12% 23.12%
Tree City USA status Achieved Achieved Achieved
Irrigation systems maintained 19 21 24
Number of Baseball field preparations NA 308 576
Number of Softball field preparations NA 114 144
Number of Soccer field preparations NA 260 260
Athletic field preparation man-hours NA 3,120 3,500
Athletic field maintenance man-hours NA 1,500 2,500
Irrigation repair man-hours NA 2,300 2,800
Trash collection man-hours NA 2,900 3,500
Facility & amenity inspection man-hours NA 100 250
112
Parks
Personnel Summary
FY 01 FY 02 FY03
Actual Budgeted Budgeted
Parks and Recreation Manager 1 1 1
Parks Maintenance Superintendent 1 1 1
Administrative Secretary 1 1 1
Sports Turf Technician 1 1 1
Irrigation Specialist 1 1 1
Equipment Operator 1 1 1
Parks Maintenance Worker 4 4 4
Total full-time 10 10 10
Seasonal part-time
o
o
o
Park Ranger
1
1
1
Total Part-time
1
1
1
113
Parks
Account 001-32
General Fund
Budoet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $443,933 $496,944 $533,796
Contractual 393,103 582,047 568,898
Supplies 35,517 44,665 35,547
Capital 22,269 0 0
Total $894,822 $1,123,656 $1,138,241
Budget Summary
Fiscal Year 2003
Supplies Capital
3% 0%
Contractual
50%
Personnel
47%
Capital Expenditure Summary
No capital expenditures
114
Fiscal Year 2002-2003
Streets and Drainage
^l~
115
Streets and Drainage
Mission
The Street Department maintains and improves the quality of streets for the safety of
Colleyville citizens and all those who pass through the Colleyville boundaries.
Goal
The Street Department will improve the safety and quality of life experienced by citizens
in Colleyville through the maintenance and repair of all public streets, the construction of
sidewalks, the improvement of street lighting, the repair and replacement of street
appurtenances and the maintenance of drainage channels.
2001-2002 Accomplishments
~ Assisted the Drainage Department in the inspection, cleaning and repair of existing
inlets in Colleyville
~ Crack sealed 57 concrete streets in 9 different subdivisions
~ Repaired 600 linear feet (I.f.) of curb at various locations
~ Replaced four failed concrete slabs and mud jacked three slabs on Treemont Court
~ Coordinated and assisted the Engineering Department with inspections and final
acceptance of five new subdivisions
~ Completed inspections of five subdivisions that were nearing the end of
maintenance bond terms
~ Coordinated with the Police Department and Grapevine Colleyville Independent
School District on school zone flashers and setting school zone effective times
~ Completed twenty full depth patches on asphalt streets
~ Recycled and placed a 2" overlay on 12,473 square yards of asphalt street
~ Improved customer response by utilizing GIS and the Carte'graph work order system
116
2002-2003 Obiectives
~ Continue assist the Engineering Department in scheduling and completing capital
improvement projects and with final acceptance inspections
~ Responded to citizen requests and concerns within 24 hours
~ Continue the community service program
~ Mow rights-of-ways, city-owned lots and assist the code enforcement officer to abate
code violations
~ Begin a sign change out program, re-establish school zones and correct pavement
markings to comply with the 2000 Manual for Uniform Traffic Control Devices
~ Continue to coordinate and assist the Parks Department by providing personnel and
radios for community events and maintaining park and athletic field parking
~ Continue to coordinate and assist the Police Department by providing traffic counts
and installing traffic control signs
~ Provide and maintain school zone warning flashers by programming the school
calendar and assuring bulbs and batteries are changed as needed
~ Patch potholes each day, as needed
~ Monitor traffic signals on SH26 and SH121 and report problems to the Texas
Department of Transportation. Provide signal maintenance for the Heritage Avenue
and Glade Road intersection and the Cheek Sparger and Brown Trail intersection
~ Develop a street maintenance, rehabilitation and repair plan based on the results of
our street inventory and inspection through the GIS and Carte'graph system to
include crack sealing, fog sealing, joint sealing, street overlays, seal coating, and
recommendations for reconstruction of concrete and asphalt streets
~ Resurface approximately 18,856 square yards of deteriorated pavement
117
Streets and Drainage
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Streets
miles maintained 144 145 147
linear feet resurfaced 5,140 25,375 6,280
Sidewalks
linear feet constructed* 1,756 3,000 NA
Drainage ditches
miles maintained 72 72 0
Traffic control signs
installed or replaced 220 450 450
School zone flashers
maintained 18 18 18
Signalized intersections
maintained 2 2 2
* Service Delivery Measure moved to Engineering in fiscal year 2003
11 B
Streets and Drainage
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Street Superintendent 1 1 1
Street Crew Leader 2 2 2
Equipment Operator* 6.5 5.5 5
Sign Technician 2 2 2
Total full-time 11.5 10.5 10
*The Street Department and Drainage Department share one full-time position. In FY03,
the position became fully funded out of the Drainage Department.
119
Streets and Drainage
Account 001-33
General Fund
Budoet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $583,074 $581,086 $592,011
Contractual 219,006 234,653 212,272
Supplies 316,024 297,169 244,666
Capital 59,410 0 0
Total $1, 1 77,514 $1,112,908 $1,048,949
Budget Summary
Fiscal Year 2003
Supplies
23%
Capital
0%
Personnel
57%
Contractua
20%
Capital Expenditure Summary
No capital expenditures
120
Fiscal Year 2002-2003
Recreation
121
Recreation
Mission
The Recreation Division provides leisure and enrichment experiences to the citizens of
Colleyville and surrounding communities.
The Recreation Division provides programs and services for all age groups,
demographics, and socio-economic backgrounds by identifying and responding to
community needs. The division manages City Park, which includes baseball fields,
softball fields, and tennis courts. The division manages pavilion and facility rentals, and
plans special events throughout the year to provide a sense of community and civic
pride to residents.
Goal
The Recreation Division of the Parks Department will continually research the program
needs of the community in order to maximize participation and provide the highest
quality athletic and leisure recreation and special event activities in Northeast Tarrant
County.
2001-2002 Accomplishments
~ Program participation was increased by 7%
~ Revenues were increased by 5%
~ Developed new curriculum in youth "outdoor adventure" classes in fly fishing,
kayaking and rock climbing
~ Continued to utilize an on-line recreation software package through Active.com for
on-line registration
~ Worked with GCISD to provide facilities for our sponsored programs
~ Evaluated customer service satisfaction through proactive and open communication
and program evaluations
~ Hosted the Region 4 Track Meet at GCISD Mustang-Panther Stadium in preparation
for the 2003 and 2004 Games of Texas
~ Began preparations for the 2003-2004 Games of Texas. Staff has served on the
Executive, Facilities and the Liaison, Hospitality and Lodging Committees
122
2001-2002 Accomplishments. continued
~ Continued to create senior drop-in activities
~ Developed travel experiences for seniors
~ Provided quarterly special events for seniors
2002-2003 Obiectives
~ Increase participation in programs and activities by 5%
~ Increase revenues by 5%
~ Continue to emphasize on-line registration through Active.com to increase staff
efficiency and reduce staff expense
~ Continue to collaborate with G-CISD to provide facilities for our sponsored programs
~ Coordinate grant applications for programs and services for tennis programs, arts
and craft classes and "outdoor adventure" classes
~ Continue to evaluate customer service satisfaction through proactive and
technological means (palm pilot), through personal program visits, after program
phone calls and community-wide survey distribution through the Spring 2003 Activity
Guide
~ Provide and emphasize recreation programs for the older adults and younger
seniors (ages 55-65)
~ Provide and emphasize senior healthy lifestyles through exercise classes, health
fairs and educational presentations
~ Host the 2003 Games of Texas with the surrounding cities of Bedford, Euless, Hurst,
Grapevine and North Richland Hills
123
Recreation
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Youth Recreation Classes 200 35* 37
Adult Enrichment Classes NA 75 77
Senior Enrichment Classes NA 30 32
Youth Athletic Programs 15 21 23
Adult Athletic Programs NA 2 3
Tennis Programs NA 52 55
Recreation Special Events 17 19 20
Senior Special Events NA 7 8
Youth Recreation Participants 2,670 380* 400
Adult Enrichment Participants NA 670 700
Senior Enrichment Participants NA 130 150
Youth Athletic Camps Participants NA 750 790
Adult Athletic Program Participants NA 40 42
Tennis Program Participants NA 450 475
Recreation Special Event Participants 9,500 7,800 3,000
Senior Special Event Participants NA 3,900 4,100
Facility Reservations NA 125 130
Grant Applications Submitted 4 5 6
124
Recreation
Average Program Evaluation Scores
NA
NA
3.90
Percentage of refunds issued due
to dissatisfied customers
NA
NA
0.1%
* Number decrease due to separation of classes (youth recreation, adult enrichment,
adult athletics, senior enrichment classes and tennis programs)
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Recreation Supervisor 1 1 1
Recreation Assistant 0 1 1
Tennis Professional 0 0 1
Total full-time 1 2 3
Recreation Assistant 1 0 0
Total part-time 1 0 0
125
Recreation
Account 001-34
General Fund
BudQet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $75,717 $97,766 $151,779
Contractual 145,497 166,070 148,985
Supplies 23,639 45,350 40,889
Capital 3,378 0 0
Total $248,231 $309,186 $341,653
Budget Summary
Fiscal Year 2003
Supplies Capital
12% 0%
Personnel
44%
Capital Expenditure Summary
No capital expenditures
126
Fiscal Year 2002-2003
Marketing
127
Marketing
Mission
The Marketing Department coordinates a comprehensive information program to insure
Colleyville citizens, businesses, economic development prospects and other interested
parties are informed about local issues, trends and events.
Goal
The Marketing Department will support the City Manager's Office, Parks and Recreation
and the Economic Development Department to coordinate planning for special events
produced by or associated with the City of Colleyville that create a sense of community
and a positive image for Colleyville.
The Marketing Department will provide information to residents, businesses, CIVIC
organizations and the media through the Internet, meetings, press releases, brochures,
cable television and programming.
2001-2002 Accomplishments
~ Provided in-house production and distribution of four issues of "Team Colleyville", the
quarterly employee newsletter
~ Developed a reporting system through which the City departments provide information
and content for quarterly employee newsletter
~ Maintained the city's website pages, providing "current" information to citizens,
businesses and economic development prospects
~ Provided in-house production and distribution of four issues of the "Colleyville
Communicator", the City Council quarterly newsletter
~ Provided in-house production and distribution of twelve issues of the "Colleyville
Source", a web based City newsletter
~ Coordinated and facilitated Celebrate Colleyville, citywide annual holiday event
~ Provided support for consultant activities for the administration of network
administration
128
2001-2002 Accomplishments, continued
~ Designed and prepared press releases, brochures and other marketing materials for
special events and programs
~ Assisted departments, city organizations and boards and commissions, in organizing
and planning for special events and press coverage
2002-2003 Objectives
~ Maintain the city web pages providing "current" information for citizens, businesses
and economic development prospects
~ Design, develop, edit, prepare and distribute in-house City quarterly newsletter
~ Design, edit and prepare in-house monthly web-based City news bulletin
~ Create electronic opportunities via the web site for utility billing and traffic ticket
payment, parks and recreation registration, automatic notice of Council meetings,
land use issues, special events and others
~ Review and update all general information, brochures and handouts released by City
departments
~ Administer support to the Records Manager for in-house network security
~ Supervise and coordinate the work of employees and volunteers for special events
and marketing activities
~ Serve as staff liaison for the Celebrate Colleyville Steering Committee; work with
Deputy City Manager, Parks and Recreation Manager, and other staff members to
facilitate adequate and timely preparation for Celebrate Colleyville
~ Coordinate media events and manage a city-wide marketing plan that seeks
opportunities to promote a positive image for the city
~ Develop revenue plan assisting in fund-raising and monitor actual revenues to offset
expenditures related to specific special events
~ Oversee and edit the employee newsletter; develop a reporting system through which
the City departments provide information and content
~ Design, prepare and approve press releases, radio and television announcements,
newsletters, brochures and marketing materials for special events and programs
129
2002-2003 Objectives, continued
~ Develop multimedia communication programs that maximize use of the city's cable
channel and telephone messaging system
~ In coordination with the Colleyville Area Chamber of Commerce, work with
businesses to cooperatively plan and implement marketing strategies; solicit
involvement with programs and special events from restaurants, retailers and other
businesses
130
Marketing
Service Delivery Measures
FY 01 FY02 FY 03
Actual Budgeted Budgeted
Special Events coordinated (per year)
Arbor Days, ground breakings, etc. 8 10 10
Meetings videotaped and aired (per year)
Council Meetings 24 24 24
Other public meeetings as assigned 0 6 6
Meetings and conventions attended 80 90 80
to market the city
Web page updates (per month)
Departmental sections redesigned/updated 12 12 10
Events and calendar page updates 1 2 6
Media contacts (per year)
Press releases prepared and distributed 20 32 30
Press conferences announced and held 1 2 2
Number of special event participants 4,200 4,000 6,000
Council newsletter 0 4 4
Miscellaneous mailings 0 1 2
Colleyville Source 0 9 12
Employee Newsletter 1 4 4
131
Marketing
Personnel Summary
FY 01 FY 02 FY 03
Actual Budgeted Budgeted
Communications Manager 0 0 1
Marketing Specialist 1 1 0
Total full-time 1 1 1
132
Marketing
Account 001-36
General Fund
Budaet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $53,323 $54,262 $63,790
Contractual 5,673 18,895 16,158
Supplies 33,139 41 ,935 49,699
Capital 390 0 0
Total $92,525 $115,092 $129,647
Budget Summary
Fiscal Year 2003
Supplies
38%
Capital
/0%
Personnel
50%
Contractual
12%
Capital Expenditure Summary
No capital expenditures
133
Fiscal Year 2002-2003
Community Center
134
Community Center
Mission
To provide the community with a unique facility that is centrally located within the
City to host meetings, social events, wedding receptions and business seminars.
Goal
The Community Center will insure outstanding customer service to all patrons so
they may experience a user friendly, comfortable and aesthetically pleasing
environment at a competitive price.
2001-2002 Accomplishments
~ Supported a Citizen's Advisory Committee that recommends the fee
structure, policies, rules and regulations for the Community Center
~ Provided administrative support for approximately 630 scheduled events
through September 30,2002
~ Maintained facility operations within budgetary guidelines
~ Maintained a customer satisfaction survey system and analyzed the results
~ Maintained an activity database to continue to track events by type of client to
refine the description of our target market and to generate statistics that
suggest or support changes to rate structure
~ Updated and distributed marketing packets which include floor plans, deposit
charges, rate schedules, rules and regulations, rental, catering and security-
related information
~ Developed a mail out advertising plan that includes established advertising
and outreach guidelines redirected print ads to attract events that produce
more revenue and visibility in our target market, and developed and
distributed a mailer for local non-profit clients to supplement the marketing
brochures
~ Provided a comfortable and convenient setting for meetings of various City
committees and task forces to help maximize their effectiveness
135
2001-2002 Accomplishments, continued
~ Reviewed and researched fees and proposed an addition to administrative
fee schedule
~ Researched and proposed enhancements for ancillary services, such as
additional catering services program
~ Researched and managed capital expenditures
~ Solicited and received a grant to provide funding for Automatic External
Defibrillator (AED) units for the Center
~ Reviewed and implemented a building maintenance program which
addresses immediate and long range needs and identifies capital
replacement needs
~ Provided support for City Manager's Office and management team projects
~ Provided support for City sponsored events such as Metroport Meals on
Wheels and Masterworks Series
~ Developed and implemented a written Emergency Management Plan for the
Community Center
~ Completed two-year program and graduation of Public Assembly Facility
Management School
~ Developed and directed the content of the Community Center web pages for
the City website
~ Provided Monthly and Quarterly Reports
~ Developed a year-end operations summary that included analysis of progress
toward reaching specific program goals
2002 - 2003 Objectives
~ Provide support for the Community Center Advisory Committee and
appointed Subcommittees
~ Promote, provide support and implement plans for 5th Anniversary
Celebration in January 2003
136
2002 - 2003 Objectives, continued
~ Provide support for capital projects, such as bridge improvements and
monument signage
~ Review and implement policy, fees and monitor use of the Center, Plaza and
Grounds within budgetary guidelines
~ Review and revise Community Center policies and rate structure as needed
~ Review and implement strategic plan to target marketing toward weekday use
of the Community Center
~ Continue to research, review and chart a long-term building maintenance and
capital replacement schedule
~ Continue to promote the Community Center
~ Utilize an activity database to continually update usage statistics
~ Continue to maintain the facility to promote attractiveness, safety and optimal
customer usage
~ Continue facility management education to maximize services and networking
~ Update and continue to use a year-end operations summary that includes
evaluation of progress toward departmental objectives
137
Community Center
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Revenue $158,451 $170,000 $163,000
Events/Bookings 620 805 640
Catering Fee $17,147 $15,000 $17,500
Administrative Fees $22,125 $22,000 $22,500
Customer Satisfaction Survey-
Overall Rating of Excellent 92% 94% 94%
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Community Center Manager 1 1 1
Office Assistant 1 1 1
Building Attendant 1 1 1
Total full-time 3 3 3
Event Coordinator/Attendant, part-time
3
3
3
Total part-time
3
3
3
138
Community Center
Account 001-37
General Fund
BudQet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $195,282 $209,448 $230,341
Contractual 74,039 93,618 90,375
Supplies 8,983 8,192 8,144
Capital 3,267 0 0
Total $281,570 $311,258 $328,860
Budget Summary
Fiscal Year 2003
Contractual
27%
Supplies
2%
Capital
0%
Capital Expenditure Summary
No capital expenditures
139
Fiscal Year 2002-2003
Municipal Court
140
Municipal Court
Mission
The Municipal Court ensures that all citizens receive fair and impartial treatment
in addition to making citizens aware of the options available to them under State
law.
Goal
The Municipal Court will process all citations and paperwork related to citations,
will assist the Municipal Court Judge, complete reports on convictions and
revenues received, and advise defendants of their legal options under State law.
2001-2002 Accomplishments
~ Advised all Defendants that the court offers an optional deferred adjudication
program
~ Conducted all transactions with citizens in a professional manner with
constant concern for quality customer service
~ Maintained and monitored a service contract with a warrant collection agency
~ Advised juveniles of a new self-improvement program for the dismissal of
misdemeanor violations
~ Coordinate the move to the new Colleyville Justice Center
2002-2003 Objectives
~ Advise all Defendants that the court offers an optional deferred adjudication
program
~ Conduct all transactions with the citizens in a professional manner with
constant concern and quality customer service
~ Maintain and monitor a service contract on a monthly basis with a warrant
collection agency
141
2002-2003 Objectives, continued
~ Coordinate and implement a GED program alternative for Defendants
receiving violations for Fail to Attend School, with the Grapevine-Colleyville
Independent School District (GCISD) on a case by case basis
~ Coordinate with the Juvenile Justice System on juvenile cases for contempt of
court orders
~ Coordinate the move to the Colleyville Justice Center
~ Monitor the Warrant Issuance of Traffic Citations by making courtesy calls
prior to a warrant issuance
142
Municipal Court
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Cases heard 6,300 6,600 7,000
Citations filed 8,152 9,600 9,750
Appeals 154 132 130
Citations reaching warrant status 13.7% 13.8% 13.5%
Citations appealed to Tarrant County 1.9% 2.2% 1.3%
Jury trial 7 9 9
Warrants 1,891 1,185 1,900
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Court Clerk 1 1 1
Deputy Court Clerk 0 1 1
Administrative Clerk 0 0 1
Total full-time 1 2 3
143
Municipal Court
Account 001-41
General Fund
Budaet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $89,540 $112,313 $186,487
Contractual 20,589 27,452 40,164
Supplies 4,032 9,312 10,031
Capital 4,059 0 0
Total $118,219 $149,077 $236,682
Budget Summary
Fiscal Year 2003
Contractual Supplies
17% 4%
Personnel
79%
Capital Expenditure Summary
No capital expenditures
144
Fiscal Year 2002-2003
Fleet Maintenance
145
Fleet Maintenance
Mission
The Fleet Maintenance Department provides effective maintenance and repairs to all
City-owned vehicles and power equipment in order to maximize the effective use of City
revenues.
Goal
The Fleet Maintenance Department will assist other City departments in their efforts to
improve the safety and quality of life experienced by citizens of Colleyville by assuring
proper preventative maintenance and repairs of all City-owned vehicles and equipment.
Timely preventative maintenance reduces the cost, severity and frequency of vehicle
failures.
2001-2002 Accomplishments
~ Provided vehicle repairs at 10% less than market price
~ Completed and submitted monthly downtime reports
~ Completed 212 preventative maintenance work orders consisting of oil, lube and
filter replacements, with 95% being completed on same day
~ Completed 42 brake inspections and repairs and 32 brake replacements
~ Completed 32 transmission services, one (1) transmission rebuild and four (4) clutch
replacements
~ Replaced tires on 48 vehicles, completed 28 tire repairs and seven (7) drum and
bearing replacements
~ Completed 14 electrical system tests, 13 battery replacements, ten (10) charging
system repairs and five (5) starting system repairs
~ Repaired twelve (12) cooling systems and replaced belts on seven (7) vehicles
~ Twelve (12) fuel system repairs, five (5) intakes replacements and eleven (11)
carburetor rebuilds completed
~ Repaired three (3) exhaust systems and ten (10) emission deficiencies
~ Rebuilt one (1) engine, repaired eight (8) and completed five (5) tune-ups
146
2001-2002 Accomplishments, continued
~ Completed 21 electrical wiring work orders and repairs in addition to 20 lighting
installation and repairs
~ Repaired five (5) climate control systems
~ Made nine (9) hydraulic system repairs
~ Completed 23 work orders for steering, suspension repairs and three (3) rebuilds
~ Complete additional 60 vehicle repair work orders for miscellaneous problems
2002-2003 Objectives
~ Simplify and improve downtime tracking by upgrading vehicle maintenance software
~ Decrease downtime for minor repairs by completing 90% of work orders within 24
hours
~ Obtain Automotive Service Excellence Rating (ASE Award) for the Colleyville
Maintenance Shop from the National Institute for Automotive Service Excellence
~ Create vehicle maintenance enterprise fund
147
Fleet Maintenance
Service Delivery Measures
FY 01 FY02 FY03
Vehicles/Equipment Maintained Actual Budgeted Budgeted
Cars 26 29 26
Pickups 40 37 42
Heavy Equipment 26 29 25
Fire Trucks 4 4 4
Ambulances 2 3 2
Trailers and towed equipment 21 17 20
Light equipment maintained 30 30 30
Miscellaneous pumps, motors, and
mowing equipment 45 43 44
Preventative maintenance 289 300 300
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Senior Mechanic 1 1 1
Mechanic 1 1 1
Mechanic Assistant 0 1 1
Total full-time 2 3 3
148
Fleet Maintenance
Account 001-51
General Fund
Budaet Summary
FY01 FY02 FY03
Actual Budgeted Budgeted
Personnel $109,014 $156,655 $163,723
Contractual 11,800 19,273 14,742
Supplies 4,235 5,079 5,019
Capital 0 0 0
Total $125,049 $181,007 $183,484
Budget Summary
Fiscal Year 2003
Supplies
3% -\
\
Contractual \
8%
Capital
0%
Personnel
89%
Capital Expenditure Summary
No capital expenditures
149
Fiscal Year 2002-2003
General Fund
Non Departmental Expenses
150
Non-Departmental Expenditures
General Fund
BudQet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel* $0 $208,500 $148,500
Contractual 0 0 0
Supplies 0 0 0
Capital 0 0 0
Total $0 $208,500 $148,500
*Fiscal Year 2003 Budgeted includes Cost of Living Adjustment (COLA)
151
Fiscal Year 2002-2003
Utility Fund Summary
~"
~~
152
UTILITY FUND SUMMARY
BUDGETED ANTICIPATED ACTUAL
FY 2003 FY 2002 FY 2001
BEGINNING RETAINED EARNINGS - 10/1 $ 9,479,BBO $ B,726,355 $ B,465,49B
RETAINED EARNINGS TO FUND PROJECT C
PHASE II SEWER EXTENTIONS/ LAND
PURCHASE FOR GROUND STORAGE TANK $ 0 $ 0 $ 662,000
TOTAL BEGINNING RETAINED EARNINGS - 10/1 $ 9,479,B80 $ B,726,355 $ 7,B03,49B
OPERATING REVENUES
Water Sales $ 6,624,B03 $ 6,157,629 $ 5,705,015
Wastewater Sales 1,918,297 1,760,045 1,772,235
Water Installation 42,000 42,000 47,520
Wastewater Installation 15,000 15,000 23,200
Sewer Tie-On Charges 10,000 55,000 44,B39
Engineering Charges 35,000 35,000 44,036
Penalties 163,603 15B,B3B 157,210
Miscellaneous 9,200 9,000 11,14B
TOTAL OPERATING REVENUES $ B,B17,903 $ B,232,512 $ 7,B05,203
OPERATING EXPENSES
Utility Administration $ 1 BB,094 $ 176,943 $ 151,51B
Utility Billing 235,456 184,333 164,250
Utility Operations 6,143,465 5,753,257 5,467,595
Transfer to General Fund 475,060 443,619 513,276
Performance Pay 0 44,000 0
Compensation Adjustment 22,9BB 0 0
TOTAL OPERATING EXPENSES $ 7,065,063 $ 6,602,152 $ 6,296,639
NON-OPERATING REVENUES(EXPENSES)
Interest Income $ 350,000 $ 225,000 $ 511,726
Debt Service (1,096,294) (1,101,B35) (1,097,433)
TOTAL NON-OPERATING REVENUES(EXPENSES) $ (746,294) $ (B76,B35) $ (5B5,707)
NET INCOME $ 1,006,546 $ 753,525 $ 922,B57
ENDING RETAINED EARNINGS - 9/30 $ 10,486,426 $ 9,479,B80 $ B,726,355
153
Utility Fund Revenues
Wastewater Sales
22%
Tie-On Fees-
Engineering
1%
Water Sales
69%
Interest Income I
Miscellaneous
5%
Penalties
2%
Utility Fund Expenses
Transfers Out
6% l
I
Debt Service
17%
Billing
3%
Operations
71%
154
FYOO FY01 FY02 FY02 FY03
ACTUAL ACTUAL BUDGET RE-ESTIMATE BUDGET
UTILITY FUND
OPERATING REVENUES
5817-WATER SALES 6,570,683 5,705,016 5,493,866 6,157,629 6,624,803
5818-SEWER SALES 1,983,963 1,772,235 1,706,006 1,760,045 1,918,297
5821-SEWER INSTALLATION 23,100 23,200 22,500 15,000 15,000
5822-WATER INSTALLATION 77,332 47,520 61,600 42,000 42,000
5827-ENGINEERING & DEV 67,554 44,036 35,000 35,000 35,000
5833-PENAl TIES 145,343 157,210 158,838 158,838 163,603
5837-SEWER TIE-ON CHARGES 52,097 44,841 20,000 55,000 10,000
5839-MISCELLANEOUS REVENUE 16,084 11,148 8,250 9,000 9,200
TOTAL OPERATING REVENUE
8,936,156
7,805,206
7,506,060
8,232,512
8,817,903
NON-OPERATING REVENUE
5716-INTEREST INCOME 426,480 511,726 400,000 250,000 350,000
5972-USE OF RETAINED EARNINGS 0 825,000 0 0 0
TOTAL NON-OPERATING REVENUE 426,480 1,336.726 400,000 250,000 350,000
TOTAL INCOME 9,362,636 9,141,932 7,906,060 8,482,512 9,167,903
155
UTILITY FUND
REVENUE ESTIMATES
WATER SALES
Water sales are projected to increase by
approximately 7%. This is due to a
projected increase in new customers of
1 50 and increase in average customer
usage of 2,000 gallons a month.
Revenues are based on average monthly
usage per customer of 22,100 gallons.
WASTEWATER SALES
Wastewater sales are projected to
increase by approximately 7%. This is
due to a projected increase in new
customers of 150. Revenues are based
upon average monthly usage of 9,700
gallons per customer.
OTHER REVENUES
Other revenues such as sewer tie-on
charges are projected to decrease due
to the payment plan completions of
prior year's sewer extensions. Building
related revenues such as water and
wastewater installation and engineering
revenues are projected to remain
relatively level. A slight increase IS
projected in penalties due to trend
expenence.
INTEREST INCOME
It is anticipated that the fund will have
an average investable cash balance of
$11,600,000 with an anticipated rate
of 3%.
156
WATER CUSTOMER GROWTH
FY 2000 - FY 2003
8000
7900
7800
7700
7600
7500
7400
7300
7200
7100
7000
2000
2002
2003
2001
WASTEWATER CONNECTION GROWTH
FY 2000 - FY 2003
7200
7000
6800
6600
6400
6200
6000
2000
2002
2003
2001
....II;li",~~glll~.lirlli~II:~.I~:.....:...........:..................................................................................
.-..............................."....................-.....-..-,....,.....,.,............."~,-,~.
..............-..-.............."."..............,......-.--.------_.-........................... ..
DESCRIPTION FISCAL YEAR INTEREST PRINCIPAL
OF MATURITY RATES AMOUNT
OUTSTANDING
1975 REVENUE BONDS 2015 5.00% $1.115.000
1975.A REVENUE BONDS 2015 5.00% 158.000
1981 REVENUE BONDS 2014 5.00% 705.000
1994 REVENUE BONDS 2014 3.75% TO 5.70% 1,930,000
1996 REV & RFD BONDS 2017 3.15% TO 5.40% 3,140,000
1998 REVENUE 2018 6.75% TO 4.25% 2.455,000
TOTAL
$9,503,000
.............,...............,..-.....................
..............,.....,.........'........-...............
~~NQAqij$gRl@MgNr~H....y
FISCAL YEAR
PRINCIPAL
INTEREST
TOTAL
CURRENT YEAR
2003
$622.000
$464,294
$1,086,294
MAXIMUM YEAR
2003
$622,000
$464,294
$1,086,294
AVERAGE ANNUAL DEBT SERVICE
$816,141
.......................".....................................................-..............................................
H90NId...RE?AMIVIEOOw...INR@RMAml@!N..................................
.....................................................-....................................-........
...................................................-.....-.......................................
Revenue bonds issued by the City of Colleyville are payable from revenue received from
water and sewer sales, tap fees, engineering charges, and interest income.
The coverage ratio for the City's Revenue Bonds is 1.2 times average annual debt service.
157
FISCAL
YEAR
PRINCIPAL
INTEREST
TOTAL
2003 622,000 464,294 1,086,294
2004 652,000 432,732 1,084,732
2005 688,000 400,546 1,088,546
2006 718,000 367,042 1,085,042
2007 754,000 331,281 1,085,281
2008 624,000 297,334 921,334
2009 575,000 267,705 842,705
2010 610,000 238,179 848,179
2011 635,000 206,983 841,983
2012 675,000 173,831 848,831
2013 710,000 138,480 848,480
2014 740,000 101,060 841,060
2015 480,000 67,429 547,429
2016 390,000 41,990 431,990
2017 410,000 21,137 431,137
2018 220,000 5,225 225,225
TOTAL $9,503,000 $3,555,248 $13,058,248
158
OUTSTANDING DEBT SERVICE REQUIREMENTS - REVENUE SUPPORTED BONDS
FISCAL 1975
YEAR REVENUE BONDS
PRINCIPAL INTEREST TOTAL
2003 65,000 55,750 120,750
2004 70,000 52,500 122,500
2005 75,000 49,000 124,000
2006 80,000 45,250 125,250
2007 80,000 41,250 121,250
2008 85,000 37,250 122,250
2009 90,000 33,000 123,000
2010 95,000 28,500 123,500
2011 95,000 23,750 118,750
2012 95,000 19,000 114,000
2013 95,000 14,250 109,250
2014 95,000 9,500 104,500
2015 95,000 4,750 99,750
2016 0 0 0
2017 0 0 0
2018 0 0 0
TOTAL 1,115,000 413,750 1,528,750
159
OUTSTANDING DEBT SERVICE REQUIREMENTS - REVENUE SUPPORTED BONDS
FISCAL 1975-A
YEAR REVENUE BONDS
PRINCIPAL INTEREST TOTAL
2003 7,000 7,900 14,900
2004 7,000 7,550 14,550
2005 8,000 7,200 15,200
2006 8,000 6,800 14,800
2007 9,000 6,400 15,400
2008 9,000 5,950 14,950
2009 10,000 5,500 15,500
2010 10,000 5,000 15,000
2011 1 5,000 4,500 19,500
2012 1 5,000 3,750 18,750
2013 20,000 3,000 23,000
2014 20,000 2,000 22,000
2015 20,000 1,000 21,000
2016 0 0 0
2017 0 0 0
2018 0 0 0
TOTAL 158,000 66,550 224,550
160
OUTSTANDING DEBT SERVICE REQUIREMENTS. REVENUE SUPPORTED BONDS
FISCAL 1981
YEAR REVENUE BONDS
PRINCIPAL INTEREST TOTAL
2003 50,000 35,250 85,250
2004 50,000 32,750 82,750
2005 50,000 30,250 80,250
2006 50,000 27,750 77,750
2007 55,000 25,250 80,250
2008 55,000 22,500 77,500
2009 55,000 19,750 74,750
2010 55,000 17,000 72,000
2011 60,000 14,250 74,250
2012 70,000 11,250 81,250
2013 75,000 7,750 82,750
2014 80,000 4,000 84,000
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
TOTAL 705,000 247,750 952,750
161
OUTSTANDING DEBT SERVICE REQUIREMENTS. REVENUE SUPPORTED BONDS
FISCAL 1994
YEAR REVENUE BONDS
PRINCIPAL INTEREST TOTAL
2003 130,000 95,808 225,808
2004 130,000 89,762 219,762
2005 140,000 83,348 223,348
2006 145,000 76,435 221 ,435
2007 150,000 69,132 219,132
2008 155,000 61,430 216,430
2009 160,000 53,318 213,318
2010 170,000 44,695 214,695
2011 175,000 35,595 210,595
2012 185,000 26,009 211,009
2013 190,000 15,930 205,930
2014 200,000 5,400 205,400
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
TOTAL 1,930,000 656,862 2,586,862
162
OUTSTANDING DEBT SERVICE REQUIREMENTS. REVENUE SUPPORTED BONDS
FISCAL 1996
YEAR REVENUE & REFUNDING BONDS
PRINCIPAL INTEREST TOTAL
2003 265,000 157,445 422,445
2004 285,000 144,652 429,652
2005 300,000 130,754 430,754
2006 315,000 115,837 430,837
2007 335,000 99,578 434,578
2008 190,000 86,095 276,095
2009 125,000 77,842 202,842
2010 135,000 70,885 205,885
2011 140,000 63,390 203,390
2012 150,000 55,340 205,340
2013 160,000 46,660 206,660
2014 170,000 37,335 207,335
2015 180,000 27,360 207,360
2016 190,000 16,815 206,815
2017 200,000 5,700 205,700
2018 0 0 0
TOTAL 3,140,000 1,135,688 4,275,688
163
OUTSTANDING DEBT SERVICE REQUIREMENTS. REVENUE SUPPORTED BONDS
FISCAL 1998
YEAR REVENUE BONDS
PRINCIPAL INTEREST TOTAL
2003 105,000 112,141 217,141
2004 110,000 105,518 215,518
2005 115,000 99,994 214,994
2006 120,000 94,970 214,970
2007 125,000 89,671 214,671
2008 130,000 84,109 214,109
2009 135,000 78,295 213,295
2010 145,000 72,099 217,099
2011 150,000 65,498 215,498
2012 160,000 58,482 218,482
2013 170,000 50,890 220,890
2014 175,000 42,825 217,825
2015 185,000 34,319 219,319
2016 200,000 25,175 225,175
2017 210,000 15,437 225,437
2018 220,000 5,225 225,225
TOTAL 2,455,000 1,034,648 3,489,648
164
Fiscal Year 2002-2003
Utility Administration
165
Utility Administration
Mission
The Utility Administration Department plans and supervises the efficient long-range
delivery of Public Works services to the citizens of Colleyville.
Goal
The goal of Public Works is to protect and preserve the infrastructure investment of the
citizens of Colleyville while providing the highest practical level of service.
2001-2002 Accomplishments
~ Budgeted for and managed preventative maintenance programs in the areas of streets,
water, wastewater and fleet maintenance
~ Continued the development of a Backflow Prevention Program
~ Continued the development and operation of a Supervisory Control and Data
Acquisition (SCADA) system for the City's water supply system
~ Continued the development of a Wastewater Preventative Maintenance Program
~ Continued the development and implementation of a Drainage Priority Criteria
Schedule
~ Provided assistance to the Engineering Department for construction projects
~ Complied with the Texas Natural Resource Conservation Commission (TNRCC) annual
Consumer Confidence Report
~ Began systematic removal of construction debris at Service Center
2002-2003 Objectives
~ Comply with the Texas Natural Resource Conservation Commission (TNRCC) annual
Consumer Confidence Report
~ Continue operation and planning enhancements of the Supervisory Control and Data
Acquisition (SCADA)
166
2002-2003 Objectives, continued
~ Contract and administer the annual Street Resurfacing Program
~ Continue to enhance the Backflow Prevention Program with the development of a
Standard Operating Procedure manual
~ Work with Engineering to develop a comprehensive Water System Master Plan
~ Plan and prepare for the implementation of the mandated Texas Pollution Discharge
Elimination System (TPDES) storm water requirements
~ Continue cleanup of construction debris at Service Center
~ Continue improvement of Preventative Maintenance Programs
161
Utility Administration
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Water Work Orders 120 200 150
Backflow Work Orders 168 55 100
Waste Water Work Orders 212 85 100
Street Work Orders 146 70 100
Drainage Work Orders 95 95 100
Fleet Maintenance 800 800 800
Total Work Orders 1,541 1,305 1,350
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Operations Manager 0 0 1
Public Works Manager 1 1 0
Office Assistant 1 1 1
Total full-time 2 2 2
Clerk, part-time
1
1
1
Total part-time
1 .
1
1
168
Utility Administration
Account 002-11
Utility Fund
BudQet Summary
FY01 FY02 FY03
Actual Budgeted Budgeted
Personnel $152,623 $161,659 $172,599
Contractual 7,256 13,019 12,955
Supplies 1,640 2,265 2,540
Capital 0 0 0
Total $161,519 $176,943 $188,094
Budget Summary
Fiscal Year 2003
Contractual
7%
Supplies
1% ''I
\
\
Capital
/ 0%
Personnel
92%
Capital Expenditure Summary
No capital expenditures
169
Fiscal Year 2002-2003
lLTtilit)' ]Jillil1~
170
Utility Billing
Mission
The Utility Billing Department provides timely and accurate billing for services rendered
by the City and prompt, friendly customer assistance.
Goal
The Utility Billing Department will ensure correct and timely billing for water, sewer,
refuse and recycling services in accordance with City ordinances and provide excellent
customer service when opening new accounts and resolving citizens' questions or
complaints, whether in person or on phone.
2001-2002 Accomplishments
~ Continued to increase customer awareness of winter average sewer collection
~ Continued to strive for excellent customer service
~ Continued to review all non-billed sewer and drainage accounts quarterly
~ Sent out all utility bills to customers in compliance with ordinance procedures
~ Maintained billing accuracy rate at 99.7%
~ Continued efficiency by utilizing the automated work order system and its features
~ Maintained a collection rate of 99.85%
~ Continued to increase customer awareness of bank draft services
~ Updated utility billing software to Windows
2002-2003 Objectives
~ Continue to increase customer awareness of winter average sewer collection
~ Continue to strive for excellent customer service
~ Continue to review all non-billed sewer and drainage accounts quarterly
171
2002-2003 Objectives, continued
~ Send out utility bills to customers in compliance with ordinance procedures
~ Maintain billing accuracy rate at 99.7%
~ Continue efficiency by utilizing the automated work order system and its features
~ Maintain a collection rate of 99.85%
~ Continue to increase customer awareness of bank draft services
~ Develop an action plan for payment of utility bills on-line
~ Implement credit card payment service
172
Utility Billing
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Bills delivered 88,680 90,000 92,880
Delinquent billing 14,000 14,300 14,500
Water customers 7,490 7,683 7,790
Weekly telephone inquiries 175 180 185
Billing error rate 0.32% 0.31% 0.31%
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Utility Billing Supervisor 1 1 1
Billing Clerk 1 1 1
Administrative Clerk 0 1 1
Total full-time 2 3 3
113
Utility Billing
Account 002-20
Utility Fund
Budaet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $106,713 $125,763 $153,777
Contractual 24,597 29,313 42,211
Supplies 21,236 29,258 31 , 168
Bad Debt Expense 11,704 0 0
Capital 0 0 8,300
Total $164,250 $184,334 $235,456
Budget Summary
Fiscal Year 2003
Supplies
13%
Capital
4%
Contractual
18%
Personnel
65%
Capital Expenditure Summary
High-speed telephone notification equipment
$
8,300
TOTAL $ 8,300
174
Fiscal Year 2002-2003
Utility Operations
115
Utility Operations
Mission
The Utility Operations Department ensures that adequate supplies of clean and
safe drinking water are provided throughout the year and that the wastewater
collection system operates at optimum capacity.
Goal
The Utility Operations Department will ensure the citizens of Colleyville have
adequate water and wastewater services at all times.
2001-2002 Accomplishments
~ Met or exceeded state and federal water quality standards for 100% of the
water supplied to the citizens of Colleyville
~ Replaced approximately 750 residential water meters in the City per the
Water Conservation and Emergency Management Plan utilizing City
resources
~ Implemented in-house meter reading services
~ Maintained an effective working relationship with the Trinity River Authority
(TRA), the Texas Natural Resources Conservation Commission (TNRCC)
and surrounding cities
~ Worked with Texas Natural Resources Conservation Commission (TNRCC)
and the Trinity River Authority (TRA) to continuously monitor water quality
and ensure taste and odor reduction
~ Monitored and maintained adequate water pressure in all areas of the water
distribution system
~ Constructed a temporary water pump station on L.D. Lockett to supplement
the high plane water system
~ Continued to operate the state-mandated Cross Connection Control Program
176
2001-2002 Accomplishments, continued
~ Acquired a Global Positioning System (GPS) and created a database of
coordinates for water, wastewater and storm drain for 25% of the City
~ I mproved the Valve Maintenance Program to reduce water outages
~ Improved the sewer cleaning program to ensure minimal blockages; utilized
TV inspection equipment to more effectively investigate suspected main
failures
~ Replaced 300 feet of 2 inch water main on Cooks Ln. with eight (8) inch water
main
2002-2003 Objectives
~ Promote an effective and positive working relationship with the Trinity River
Authority (TRA)
~ Exceed State and Federal water quality requirements for 100% of the water
supplied to our citizens
~ Work with the Texas Natural Resource Conservation Commission (TNRCC)
and Trinity River Authority (TRA) to continue to improve water taste and to
reduce odors
~ Evaluate, plan and work with the Engineering Department to replace older
water mains before significant water loss or property damage occurs
~ Improve the Sewer Cleaning Program to ensure a minimum of blockages;
utilize TV equipment to inspect suspected main failures more efficiently and
accurately
~ Reduce water outages by continuing to improve the Water Valve
Maintenance Program and updating training for repair crews
~ Continue to ensure that 10% (approximately 760) of the residential water
meters are replaced or calibrated per the Water Conservation and
Emergency Management Plan
~ Continue to map the infrastructure with Global Positioning System (GPS) and
update as new facilities are constructed
177
Utility Operations
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Water mains
miles maintained 150 153 160
Sanitary sewer
miles maintained 125 130 135
manholes maintained 1,500 1,550 1,647
Water services
meters maintained 7,300 7,500 7,551
Pumping facilities maintained
Water 2 2 3
Sewer 2 2 2
Water storage facilities maintained
Elevated 3 3 3
Ground 3 3 3
Water wells maintained 8 8 8
Fire hydrants 860 890 958
178
Utility Operations
Personnel Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Utility Superintendent 1 1 1
Project Inspector 1 1 1
Utility Supervisor 1 1 1
Utility Crew Leader 4 4 4
Utility Operator 7 7 7
Backflow Technician 1 1 1
Well Pump Maintenance Operator 1 1 1
Meter Servicer 1 1 1
Meter Reader 0 0 1
Total full-time 17 17 18
179
Utility Operations
Account 002-61
Utility Fund
Budaet Summary
FY 01 FY 02 FY 03
Actual Budgeted Budgeted
Personnel $ 886,202 $ 921,307 $ 1,006,584
Contractual 4,526,481 4,070,134 4,794,292
Supplies 54,912 139,321 145,089
Capital 0 72,500 197,500
Total $ 5,467,596 $ 5,203,262 $ 6,143,465
Budget Summary
Fiscal Year 2003
Capital
3%
Contractual
79%
Capital Expenditure Summary
Sewer cleaning equipment replacement
Service truck replacement
Water meters and hydrants
Replacement and new water pipe
Replacement and new sewer pipe
$
85,000
35,000
70,000
5,500
2,000
Total
$
197,500
180
Fiscal Year 2002-2003
Utility Fund
Non Departmental Expenses
181
Non-Departmental Expenditures
Utility Fund
Budoet Summary
FY 01 FY 02 FY 03
Actual Budgeted Budgeted
Personnel* $0 $44,000 $22,988
Contractual 0 0 0
Supplies 0 0 0
Capital 0 0 0
Transfers 513,276 443,619 475,060
Total $513,276 $487,619 $498,048
*Fiscal Year 2003 Budgeted includes Cost of Living Adjustment (COLA)
Debt Service Fund
Budoet Summary
FY 01
Actual
FY 02
Budgeted
FY 03
Budgeted
Total
$1,098,848
$1,101,835
$1,096,294
182
Fiscal Year 2002-2003
Debt Service Fund
183
CITY OF COLLEYVILLE
DEBT ISSUANCE POLICY
GENERAL OBLIGATION BONDS: The City shall have the power to borrow money on the
credit of the City and to issue general obligation bonds for permanent public improvements
or for any other public purpose not prohibited by the Constitution and laws of the State of
Texas, and to issue refunding bonds to refund outstanding bonds of the City previously
issued. All such bonds shall be issued in conformity with the laws of the State of Texas.
REVENUE BONDS: The City shall have the power to borrow money for the purpose of
constructing, purchasing, improving, extending, or repairing of public utilities, recreational
facilities or any other self-liquidating function not prohibited by the State of Texas, and to
issue revenue bonds to evidence the obligation created thereby. Such bonds shall be a
charge upon and payable from properties, or interest therein pledged, or the income
therefrom, or both. The holders of the revenue bonds shall never had the right to demand
payment thereof out of monies raised or to be raised by taxation. All such bonds shall be
issued in conformity with the laws of the State of Texas.
BONDS INCONTESTABLE: All bonds of the City having been issued and sold and having
been delivered to the purchaser thereof, shall thereafter be incontestable and all bonds
issued to refund in exchange for outstanding bonds previously issued shall and after said
exchange, be incontestable.
BORROWING IN ANTICIPATION OF PROPERTY TAX: In any budget year, The Council
may, by resolution, authorize the borrowing of money in anticipation of the collection of
property tax for the same year whether levied or to be levied. Notes may be issued for
periods not exceeding one (1) year and must be retired by the end of the budget year in
which issued.
USE OF BOND FUNDS: Any and all bond funds approved by a vote of the citizens of
Colleyville, will be expended only for the purposes stated in the bond issue.
CERTIFICATES OF OBLIGATION: All certificates of obligation issued by the City shall be
approved by ordinance and issued in accordance with the laws of the State of Texas.
SOURCE: Home Rule Charter for the City of Colleyville, Texas, Section 9.07
184
DEBT SERVICE FUND SUMMARY
BUDGETED ANTICIPATED ACTUAL
FY 2003 FY 2002 FY 2001
BEGINNING FUND BALANCE - 10/1 $ 804,053 $ 756,106 $ 696,083
FUND REVENUES
Current Property Taxes 1.750,416 1,629,211 1,566,880
Delinquent Property Taxes 12,000 12,000 13.579
Penalty & Interest 10,000 10,000 12,489
Transfer-In CCCPD Fund 641,393 644,333 429,763
Interest Income 19,000 15,000 44,413
TOTAL REVENUES $ 2,432,809 $ 2,310,544 $ 2.067,124
FUND EXPENDITURES
1975 G.O Bonds $ 72,000 $ 68,750 $ 70,500
1992 G.O Bonds 0 0 246,110
1993 G.O Bonds 0 140,231 250,194
1994 GO & Refunding Bonds 319,135 325,330 418,220
1995 G.O. Bonds 114,667 117,395 221,808
1996 G.O. Bonds 106,330 105,400 185,576
1999 G.O. Bonds 42,770 38,670 39,270
1999 CCCPD Sales Tax Bonds 641,393 644,333 429,763
2001 G.O. Refunding Bonds 765,925 632,715 0
2002 CERTIFICATES OF OBLIGATION 180,714 0 0
F Ire Truck Note 79,300 57.192 59,818
RadiO Tower/Equipment Lease 0 0 0
RadiO Tower Upgrade Lease 40,327 40,327 0
Ambulance I Lease 0 0 0
Ambulance II Lease 32,222 32,222 34,260
Fire Truck Lease 0 41,582 41,582
Paying AgenUArbitrage Calculation Fees 23,450 18,450 10,000
TOTAL EXPENDITURES $ 2,418,233 $ 2,262,597 $ 2,007,101
ENDING FUND BALANCE - 9/30 $ 818,629 $ 804,053 $ 756,106
185
DESCRIPTION FISCAL YEAR INTEREST PRINCIPAL
OF MATURITY RATES AMOUNT
OUTSTANDING
1975 GENERAL OBLIGATION BONDS 2015 5.00% $640,000
1994 GENERAL OBLIGATION BONDS 2013 4.60% TO 560% 1,625,000
1995 GENERAL OBLIGATION BONDS 2004 5.45% TO 8.00% 215,000
1996 GENERAL OBLIGATION & REFUNDING BONDS 2006 4.60% TO 5.00% 380,000
1999 GENERAL OBLIGATION BONDS 2019 4.00% TO 6.00% 465,000
2001 GENERAL OBLIGATION REFUNDING BONDS 2014 4.00% TO 4.60% 8.990,000
2002 CERTIFICATES OF OBLIGATION 2020 420% TO 4.70% 3,000,000
TOTAL $15,315,000
ANNUAL REQUIREMENTS
FISCAL YEAR
PRINCIPAL
INTEREST
TOTAL
CURRENT YEAR
2003
$895,000
$723,420
$1,618.420
MAXIMUM YEAR
2009
$1,585,000
$333,773
$1,918,773
RATIO OF DEBT TO ASSESSED VALUE
065%
NET BONDED DEBT PER CAPITA
$708
.-...--.-....--...................."..........."................................................-....-.....-..-...-...............-....-......--.
'A.H.U" mHH H'.HQH.RH H.1. LE' HH" 'D' "G"6H HN'.HE' RH'tt\'H"[H"'O' HSH'U....tHS"A'H'y' 'IHQHNH' . '0"6'S' 'mH ...... H" H..... ,. H
.. .... .... . .. ...., .' .' . . -.. ..............
. ....... . ..., ......, .. . .,... . ..... o. .. .. ..", " .. _ .. .. '......_.._.. .
:...-:.:..::.:::;:;:;:;<;>;::-..::..-::.....;::./:::.........-..." ...,;:-.<.:...;:;:::;...:;.,'.... ::::.<:......:;:::;:..:::...,:..::: :>""""..::::::-;::::-::::::>-.-.
............. .......................".....-.....,,-.,-.-......-....,.....-'........................................
.... ... ....., ..................-........................
On August 10, 1991, voters authorized $13,500,000 in General Obligation Debt
At this time all authorized debt has been issued.
PURPOSE OF
IMPROVEMENT
AMOUNT
AUTHORIZED
AMOUNT
ISSUED
UNISSUED
BALANCE
STREET/DRAINAGE
PARKS
PUBLIC SAFETY
L1BRARy/cOMM CENTER
$8,110,000
3,135,000
1,155,000
1,100,000
$13,500,000
$8,110,000
3,135,000
1,155,000
1,100,000
$13,500,000
$0
$0
$0
$0
$0
186
FISCAL
YEAR
PRINCIPAL
INTEREST
TOTAL
2003 895,000 723,420 1,618,420
2004 935,000 613,603 1,548,603
2005 970,000 571,453 1,541,453
2006 1,375,000 521,440 1,896,440
2007 1,445,000 461,665 1,906,665
2008 1,520,000 399,486 1,919,486
2009 1,585,000 333,773 1,918,773
2010 1,350,000 270,591 1,620,591
2011 1,420,000 209,791 1,629,791
2012 1,230,000 150,270 1,380,270
2013 890,000 101,520 991,520
2014 605,000 66,780 671,780
2015 185,000 47,510 232,510
2016 175,000 38,521 213,521
2017 180,000 30,269 210,269
2018 185,000 21,768 206,768
2019 200,000 12,720 212,720
2020 170,000 3,995 173,995
TOTAL
$15,315,000
$4,578,575
$19,893,575
187
OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS
FISCAL 1975
YEAR G.O. BONDS
PRINCIPAL INTEREST TOTAL
2003 40,000 2,000 42,000
2004 0 0 0
2005 0 0 0
2006 0 0 0
2007 0 0 0
2008 0 0 0
2009 0 0 0
2010 0 0 0
2011 0 0 0
2012 0 0 0
2013 0 0 0
2014 0 0 0
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
2019 0 0 0
2020
TOTAL 40,000 2,000 42,000
188
OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED BONDS
FISCAL 1975-A
YEAR G.O. BONDS
PRINCIPAL INTEREST TOTAL
2003 0 30,000 30,000
2004 40,000 30,000 70,000
2005 40,000 28,000 68,000
2006 45,000 26,000 71,000
2007 45,000 23,750 68,750
2008 50,000 21,500 71,500
2009 50,000 19,000 69,000
2010 55,000 16,500 71,500
2011 60,000 13,750 73,750
2012 60,000 10,750 70,750
2013 65,000 7,750 72,750
2014 65,000 4,500 69,500
2015 25,000 1,250 26,250
2016 0 0 0
2017 0 0 0
2018 0 0 0
2019 0 0 0
2020 0 0 0
TOTAL 600,000 232,750 832,750
189
OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS
FISCAL 1994
YEAR G.O. AND REFUNDING BONDS
PRINCIPAL INTEREST TOTAL
2003 240,000 79,135 319,135
2004 255,000 67,128 322,128
2005 105,000 58,255 163,255
2006 110,000 52,825 162,825
2007 115,000 47,030 162,030
2008 125,000 40,728 165,728
2009 125,000 34,040 159,040
2010 135,000 26,953 161,953
2011 145,000 19,180 164,180
2012 155,000 10,780 165,780
2013 115,000 3,220 118,220
2014 0 0 0
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
2019 0 0 0
2020 0 0 0
TOTAL 1,625,000 439,274 2,064,274
190
OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS
FISCAL 1995
YEAR G.O. BONDS
PRINCIPAL INTEREST TOTAL
2003 105,000 11,698 116,698
2004 110,000 2,970 112,970
2005 0 0 0
2006 0 0 0
2007 0 0 0
2008 0 0 0
2009 0 0 0
2010 0 0 0
2011 0 0 0
2012 0 0 0
2013 0 0 0
2014 0 0 0
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
2019 0 0 0
2020 0 0 0
TOTAL 215,000 14,668 229,668
191
OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS
FISCAL 1996
YEAR G.O. BONDS
PRINCIPAL INTEREST TOTAL
2003 90,000 16,330 106,330
2004 95,000 11,935 106,935
2005 95,000 7,328 102,328
2006 100,000 2,500 102,500
2007 0 0 0
2008 0 0 0
2009 0 0 0
2010 0 0 0
2011 0 0 0
2012 0 0 0
2013 0 0 0
2014 0 0 0
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
2019 0 0 0
2020 0 0 0
TOTAL 380,000 38,093 418,093
192
OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS
FISCAL 1999
YEAR G.O. BONDS
PRINCIPAL INTEREST TOTAL
2003 20,000 22,770 42,770
2004 20,000 21,570 41,570
2005 20,000 20,370 40,370
2006 20,000 19,170 39,170
2007 20,000 17,970 37,970
2008 25,000 16,808 41,808
2009 25,000 15,670 40,670
2010 25,000 14,508 39,508
2011 25,000 13,326 38,326
2012 30,000 12,020 42,020
2013 30,000 10,595 40,595
2014 30,000 9,171 39,171
2015 30,000 7,745 37,745
2016 35,000 6,184 41,184
2017 35,000 4,486 39,486
2018 35,000 2,789 37,789
2019 40,000 970 40,970
2020 0 0 0
TOTAL 465,000 216,121 681,121
193
OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED BONDS
FISCAL 2001
YEAR G.O. REFUNDING BONDS
PRINCIPAL INTEREST TOTAL
2003 400,000 365,925 765,925
2004 415,000 349,625 764,625
2005 710,000 327,125 1,037,125
2006 745,000 298,025 1,043,025
2007 890,000 265,325 1,155,325
2008 930,000 228,925 1,158,925
2009 975,000 190,338 1,165,338
2010 1,030,000 148,720 1,178,720
2011 1,080,000 104,140 1,184,140
2012 870,000 62,050 932,050
2013 560,000 30,31 0 590,310
2014 385,000 8,855 393,855
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
2019 0 0 0
2020 0 0 0
TOTAL 8,990,000 2,379,363 11,369,363
194
OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED BONDS
FISCAL 2002
YEAR CERTIFICATES OF OBLIGATION
PRINCIPAL INTEREST TOTAL
2003 0 195,563 195,563
2004 0 130,375 130,375
2005 0 130,375 130,375
2006 355,000 122,920 477,920
2007 375,000 107,590 482,590
2008 390,000 91,525 481,525
2009 410,000 74,725 484,725
2010 105,000 63,910 168,91 0
2011 110,000 59,395 169,395
2012 115,000 54,670 169,670
2013 120,000 49,645 169,645
2014 125,000 44,254 169,254
2015 130,000 38,515 168,515
2016 140,000 32,338 172,338
2017 145,000 25,783 170,783
2018 150,000 18,979 168,979
2019 160,000 11,750 171,750
2020 170,000 3,995 173,995
TOTAL 3,000,000 1,256,305 4,256,305
195
Fiscal Year 2002-2003
Drainage Utility Fund
196
DRAINAGE UTILITY FUND SUMMARY
BUDGETED ANTICIPATED ACTUAL
FY 2003 FY 2002 FY 2001
BEGINNING FUND BALANCE - 10/1
$ 592,869 $ 509,739 $ 404,758
FUND REVENUES
Drainage Fees $ 621,384 $ 617,955 $ 582,450
Penallies 9,321 9,269 9,172
Interest Income 48,000 55,000 46.000
TOTAL REVENUES $ 678,705 $ 682,224 $ 637.622
FUND EXPENDITURES
Drainage Operations $ 350,046 $ 302,979 $ 389,054
Perfonnance Pay 0 6,000 4,000
Debt Service 268,192 290,115 131,350
Compensation Adjustment 3,407 0 8,237
TOTAL EXPENDITURES 621,645 $ 599,094 $ 532,641
ENDING FUND BALANCE - 9/30
$ 649,929 $ 592,869 $ 509,739
197
FYOO FY01 FY02 FY 02 FY 03
ACTUAL ACTUAL BUDGET RE-ESTIMA TE BUDGET
DRAINAGE UTILITY FUND
OPERATING REVENUES
5817-DRAINAGE FEES 387,541 596.340 617,955 611,650 621,384
5833-PENAL TIES 6.103 6,450 9,269 9,280 9,321
TOTAL OPERATING REVENUE 393,644 602,790 627,224 620,930 630,705
NON-OPERATING REVENUE
5825-INTEREST INCOME
13,759
14,280
46,000
75,000
48,000
TOTAL NON-OPERATING REVENUE
13,759
14,280
46,000
75.000
48,000
TOTAL INCOME
407,403
617,070
673,224
695,930
678,705
198
DRAINAGE UTIUTY FUND
REVENUE ESTIMATES
DRAINAGF UTILITY FEES
On a monthly basis, six dollars is
charged to each residential customer for
use in drainage projects. The fees for
other customer classes are as follows:
Commercial/industrial use customers
would pay $20.91 per acre of
development, churches and schools
would pay $13.07 per acre of
development, and park type customers
would pay $9.15 per acre. The fees
were increased in October 2002 and
were used to fund $1,600,000 in
Municipal Drainage Utility bonds. The
bond proceeds fund capital drainage
improvements. Other revenue growth
in this fund comes from new residential
and commercial customers.
OTHFR RF\lENLJFS
The drainage fees are included on a
customer's monthly utility bill and are
subject to penalty if not paid by the due
date. Therefore, penalty income is
projected for customers who do not pay
by the due date. Additionally, interest
income of $48,000 is projected on the
estimated available cash balance of
$1,600,000 (interest rate of 3%).
199
DRAINAGE CUSTOMER GROWTH
FY 2000 - FY 2003
7500
7400 -
7300
7200
7100
7000
6900
6800
6700
6600 -
6500
2000
2001
2002
2003
:rift+g+:1\fdRI,l(l'e..:"'S':i'\)iidt.'\S. ::}:S\ifbS..:...:U.::.'E.:..::::.:)}::::}::::.'::':::'}':. ::.:::. :::)).:i).). ::.::.:::.:. :'.:'. ::.:::)'.::::.:
11111~_lu~l~tmlg$~~Mi~g~~llill~~I<H
DESCRIPTION FISCAL YEAR INTEREST PRINCIPAL
OF MATURITY RATES AMOUNT
OUTSTANDING
2001 REVENUE AND 2021 4% TO 5% $3,025,000
REFUNDING IMPROVEMENT BONDS
TOTAL
$3,025,000
ANNUAL REQUIREMENTS
FISCAL YEAR
PRINCIPAL
INTEREST
TOTAL
CURRENT YEAR
2003
$140,000
$128,193
$268,193
MAXIMUM YEAR
2003
$140,000
$128,193
$268,193
AVERAGE ANNUAL DEBT SERVICE
$220,506
SONDREBAmMENIINF0.:RMATION>
.................................. H........._........"........_... ..' .............................. ". .
.. .......................... .... .-_...-..-................... . .........................
Revenue bonds issued by the City of Colleyville are payable from revenue received from
residential and commercial drainage utility fees and interest income.
The coverage ratio for the City's Revenue Bonds is 1.2 times average annual debt service.
200
FISCAL
YEAR
PRINCIPAL
INTEREST
TOTAL
2003 140,000 128,193 268,193
2004 140,000 122,418 262,418
2005 145,000 116,361 261,361
2006 150,000 110,093 260,093
2007 160,000 103,705 263,705
2008 165,000 97,205 262,205
2009 170,000 90,420 260,420
2010 175,000 83,260 258,260
2011 185,000 75,608 260,608
2012 195,000 67,340 262,340
2013 200,000 58,550 258,550
2014 210,000 49,220 259,220
2015 220,000 39,220 259,220
2016 100,000 31,650 131,650
2017 105,000 26,625 131,625
2018 110,000 21,250 131,250
2019 115,000 15,625 130,625
2020 125,000 9,625 134,625
2021 130,000 3,250 133,250
TOTAL $2,940,000 $1,249,618 $4,189,618
201
Drainage
Mission
The Drainage Department strives to perform maintenance and repairs to all City-
owned drainage systems and structures. Improvements are accomplished when
necessary to prevent flooding of homes and other structures.
Goal
The Drainage Department will maintain all drainage systems free from
obstructions. Timely, preventative maintenance reduces the cost, severity and
frequency of flooding. The Drainage Department will monitor all outfalls to insure
storm water quality and protection.
2001 - 2002 Accomplishments
~ Located 38 outfalls for storm water quality and protection
~ I nspected and cleaned all 1 ,114 inlets in the City of Colleyville twice and
made necessary repairs
~ Installed drainage flume at West Glade and Bransford Road
~ Inspected and cleaned all low water crossings twelve (12) times after each
significant rainfall
~ Repaired 21 pipe failures at 21 different locations under streets
~ Collected and entered Global Positioning System (GPS) data for storm water
software
2002-2003 Objectives
~ Respond to all Colleyville residents with drainage questions or problems
within 24 hours
~ Inspect and make necessary repairs to all inlets twice per year
~ Clean bridge areas twice per year
~ Maintain low water crossings
202
2002-2003 Objectives, continued
~ Clean approximately 1 ,700 linear feet of ditch
~ Obtain MS4 Operator's permit from Texas Natural Resources Conservation
Commission (TNRCC)
~ Comply with all Texas Natural Resources Conservation Commission
(TNRCC) and Environmental Protection Agency (EPA) requirements and
regulations for MS4 Operator's permit
~ Complete all storm water ordinances required for MS4 Operator's permit
~ Complete summary of best management practices for the six minimum
control measures required for the MS4 Operator's permit
203
Drainage
Service Delivery Measures
FY 01 FY02 FY03
Actual Budgeted Budgeted
Capital projects managed 3 18 12
Development cases reviewed 82 93 65
Average plan review time (days) 30 30 14
Construction plans, site plans 51 38 35
and drainage studies reviewed
Active drainage complaints 85 70 50
City projects under design 12 16 10
City projects under construction 9 16 12
Drainage ditches maintained (miles) 72 72 72
Drainage inlets 1 ,480 1,480 1,480
Personnel Summary
FY 01 FY02
Actual Budgeted
Project Inspector 1 1
Drainage Crew Leader 1 1
Equipment Operator* 1.5 1.5
Total full-time 3.5 3.5
*The Street Department and Drainage Department share one full-time position.
the position became fully funded out of the Drainage Department.
204
FY03
Budgeted
1
1
2
4
In FY03,
Drainage
Account 017-52
Drainage Utility Fund
BudQet Summary
FY 01 FY02 FY03
Actual Budgeted Budgeted
Personnel $172,937 $180, 145 $217,228
Contractual 51,410 83,624 93,272
Supplies 6,231 39,211 39,546
Capital 208,396 0 0
Total $438,974 $302,980 $350,046
Budget Summary
Fiscal Year 2003
Supplies
11% \
Contractual
27%
Capital
0%
ersonnel
62%
Capital Expenditure Summary
No capital expenditures
205
Non-Departmental Expenditures
DRAINAGE FUND
Drainage Utility Fund
BudQet Summary
FY 01 FY 02 FY 03
Actual Budgeted Budgeted
Personnel $0 $6,000 $3,407
Contractual 0 0 $0
Supplies 0 0 $0
Capital 0 0 $0
Transfers 0 0 $0
Total $0 $6,000 $3,407
Debt Service Fund
BudQet Summary
FY 01
Actual
FY 02
Budgeted
FY03
Budgeted
Total
$131,350
$290,115
$268,192
206
Fiscal Year 2002-2003
Capital Outlay
207
FY 2003 SUMMARY OF CAPITAL OUTLAY
CAPITAL $ IMPACT ON DESCRIPTION
OUTLAY OPERATING OF OPERATING
EXPENDITUREI BUDGET EXPENDITURES
EXPENSE
GENERAL FUND
FIRE
HIGH RISE FIREFIGHTING EQUIPMENT $2.500 N $250 RC MAINTENANCE
TOTAL $2,500 $250
UTILITY FUND
UTILITY BILLING
HIGH SPEED PHONE NOTIFICATION
EQUIPMENT
$8,300 N
$1,245 RC
MAINTENANCE CONTRACT
TOTAL
$8,300
$1,245
UTILITY OPERATIONS
SEWER CLEANING EQUIPMENT
SERVICE TRUCK
WATER PIPE
SEWER PIPE
WATER METERS
$85,000 R
$35,000 R
$5,500 R
$2,000 R
$70,000 N/R
$4,250
$2,115
$0
$0
$0
GAS,Oll, MAINTENANCE, INSURANCE
GAS.Oll, MAINTENANCE, INSURANCE
TOTAL
$197,500
$6,365
NOTES: N = NEW, R = REPLACEMENT, RC = RECURRING COST
20B
Fiscal Year 2002-2003
Capital Improvements
Program
209
CITY OF COLLEYVILLE
CAPITAL IMPROVEMENT PROGRAM AND PROJECTS
As part of the operating budget, the City of Colleyville Charter requires that a
Capital Program be included in the budget that lists all capital improvements that
are proposed to be undertaken during the next five fiscal years. As a part of the
five-year planning process, capital projects are selected which complement the
City's goals and objectives:
. Street maintenance and improvement programs that provide
a safe, smooth riding surface with adequate access to
schools and commercial districts.
. Correction of drainage problems through an on-gomg
facilities improvement program.
. Improvements to an interconnected park system that
enhances the community and provides recreational access
for all citizens.
. Facilities improvements that are designed to provide public
emergency safety and a planned community center.
. Water system improvements designed to meet supply needs
and safety requirements.
. Sewer system improvements designed to assure adequate
service and maintain the public health.
During the next five years, a number of projects are planned to meet the
aforementioned goals. They include intersection improvements on John McCain
Road and Glade Road, drainage improvements in Brighton Oaks and Jewell
Estates, park planning and development of the Pleasant Run practice site,
parkland acquisition, and planning for a ground storage water tank.
Following this introduction is a detailed budget sheet and map for each proposed
project.
210
SOURCES OF FUNDS
Water & Sewer 1998 Revenue Bonds - Proceeds of Series 1998 Water & Sewer
Revenue bonds sold for water and sewer system improvements.
5 Year CEDC - The City receives funding for capital projects from the Colleyville
Economic Development Corporation (CEDC).
Perimeter Street Fees/Misc. Escrows - At the time of acceptance of a
development by the City, a developer can pay a perimeter street fee dedicated to
street improvements on abutting streets rather than pay the roadway impact fee
(see definition below).
Area #1/Area #2 Roadway Impact Fee - Fees paid by developers of new
projects to be used for improvements to lessen the impact of new development
on the roadway system.
Water Impact Fee - Fees paid by developers of new projects to be used for
improvements to lessen the impact of new development on the water distribution
system.
1995 Drainage Utility Bonds - Proceeds of Series 1995 Drainage Utility Revenue
Bonds and interest earning sold for drainage improvements.
2001 Drainage Utility Bonds - Proceeds of Series 2001 Drainage Utility Revenue
Bonds and interest earning sold for drainage improvements.
GenerallUtility/MDUS Operating Budget - Improvements to be funded from the
respective fund's operating budget.
Parkland Dedication Fees - Fees collected from developers of residential and
residential projects. The fees are used to acquire new park sites and make
improvements to or expand existing parks to better serve new development.
1999 Library G.O. Bonds - Proceeds of 1999 General Obligation Bonds sold for
the construction of a library facility.
Voluntary Park/Library Fund - Residents may contribute $3.00 per month via
their water bill payment to the Voluntary Park/Library Fund. The contributions
received are split 2/3 to park projects and 1/3 for funding the library.
2001 TIF Bonds - Proceeds of 2001 TIF Bonds sold for the construction of a City
Hall and library facility.
211
2002 TIF C.O. Bonds - Proceeds of 2002 TIF Certificates of Obligation sold for
improvements to the John McCain Road and S.H. 26 (Colleyville Boulevard)
intersection
2002 Library/City Hall C.O. Bonds - Proceeds of 2002 Certificates of Obligation
sold for the City Hall and library
Future TIF Bonds - Proceeds from TIF Bonds to be issued in the future.
Crime Control and Prevention C.O. - Proceeds from Certificates of Obligation
sold in 1999 to fund the Justice Center (police/courts facility).
Crime Tax Operating Budget - Proceeds from the budget of the Colleyville Crime
Control and Prevention District (CCCPD).
1997 CEDC Bonds - Proceeds from the 1997 CEDC bond sale to fund the
construction of a library.
2000 CEDC Bonds - Proceeds from the 2000 CEDC bond sale to fund the
construction of a City Hall.
Grants - Proceeds from state and federal grants.
Other - Proceeds from sources other than those mentioned above.
Unfunded - The portion of a project to which no funding source is identified.
212
Project Number
DRAINAGE
DR-97 -008
DR-02-010
DR-02-011
DR-02-012
DR-02-013
DR-02-014
DR-02-015
DR-02-016
DR-02-017
FACILITIES
FA-97 -001
FA-99-007
PARKS
PK-97-008
PK-97 -011
PK-99-021
PK-99-022
PK-99-024
PK-00-026
PK-01-028
STREETS
ST -97 -008
ST -97 -009
ST-99-018
ST-00-023
ST -01-027
ST -01-029
ST -01-030
ST -01-032
WATER
WT-02-013
FY2003 - CAPITAL PROJECT RECAP SHEET
Project Title
Jewel Estates Drainage Improvements
Little Bear Creek Restudy and Letter of Map Revision
LD. Lockett Drainage (Hunter Trail to Quality Hill)
Felps Drive Drainage Improvements
Cheek-Sparger and San bar Drainage Improvements
Stonecrest Estates Drainage Improvements
Bedford Road at Saddlebrook Entrance Drainage Improvements
John McCain Road Channel Improvements
Montford Drive Drainage Improvements
TOTAL DRAINAGE
City Hall & Library
Justice Center (Police/Courts Building)
TOTAL FACILITIES:
McPherson Park Master Plan
Cotton belt Trail Master Plan Phase I
Little Bear Creek Trail Extension
Cotton belt Trail Phase II
Bransford Park Restoration
Park Land Purchase
Cotton belt Trail Phase III
TOTAL PARKS:
John McCain Realignment
John McCain, Pleasant Run, & Bransford Road RR Crossings
Riverwalk Drive Construction
Highway 26 Improvements: New Lanes and Medians
John McCain at Westcoat Intersection Improvements
Glade Road and Heritage Intersection Improvements
Glade Road and Roberts Road Intersection Improvements
Cheek-Sparger and Jackson Rd. Intersection Improvements
TOTAL STREETS
LD. Lockett Ground Storage Tank and Pump Station Facility
TOTAL WATER:
TOTAL CAPITAL PROJECTS:
213
TOTAL
226,861
29,037
100,000
75,000
100,000
75,000
25,000
20,000
77,000
$727,898
10,488,361
1,905,015
$12,393,376
1,057,996
1,804,423
368,488
297,836
$3,528,743
1,897,522
300,000
305,793
49,350
291,500
1,353,766
100,000
780,000
$5,077,931
$0
$21,727,948
City Development
Capital Improvement Project Detail
Project Title:
Jewel Estates Drainage
Improvements
Engineering
Linder Construction (R-02-2037)
Project Number:
DR-97 -008
Department:
Construction Firm:
Priority:
Project Manager: Chris Steubing
DesiQn Consultant: Halff & Associates (R-01-1843)
Description & Location:
These drainage improvements will assist properties that are within the 100-year floodplain to better accommodate the upstream
drainage runoff. Behind the homes in the 6500 block of Emerald Drive, there is a drainage ditch that parallels the DART rail line
at the perimeter of the Jewel Estates Addition subdivision. There is also a gas pipeline within this corridor.
PUf1JOse/Justification:
During heavy rains, the drainage ditch overflows. This results in water standing over the backyard and porch areas of several
homes. Construction of the drainage improvements will alleviate this problem.
Cost FY 02 (and prior) FY03 Future Total Cost
Planninq Desiqn 26,244 2,256 28,500
Testing I Inspection 7,020 7,020
Land Acquisition 0
Construction 215,305 215,305
Equipment 2,280 2,280
Total Cost 26,244 226,861 0 253,105
Funding FY 02 (and Drior) FY03 Future Total Cost
2001 Drainaqe Utility Bonds 26,244 226,861 253,105
Unfunded 0
Total Fundinq Necessary 26,244 226,861 0 253,105
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
214
rAT'" .......
""'"
>---
-----------
}f life
in Church
ris -Place
400
I
i-
0-
r.oO ~:o.
\.;> :s.'l-
~'l-~
/ "O-o.~
~
.~/~1
i-----<
'T T
400 Feet
I
~
DR-97-008
~ 1 J
C./dwell Cr ~e Adjditlo
=-r7 \\ ~ ~7
A" ~f--~ ~->i
- =~;-~, ' -r=~
~~== L~~W
~~~~~
~c ~ '\___
~ ~~., cfJ: ~:t
I ~~ - fn ~\
V~ L;; 1 D ~l
~ _J~ -~\
rl&n:f" ~
-----~+
\ ~\
o
o
1::0
.. ..
F=\~I==
Sh' -
- I------
I--
~
-
-
-
=
-
I
--" -... -~
,...,
"T'" N''''-;::''' nr
......~=TYl ''-L
~va l aul~ub
I III I I I
I
Jewel Estates
Drainage Improvements
----.......
oe.~
Geographic Information Systems
215
City Development
Capital Improvement Project Detail
Project Title:
Little Bear Creek Restudy and
Letter of Map Revision
Engineering
N/A
Project Number:
DR-02-010
Department:
Construction Firm:
Priority:
Project Manager: Chris Steubing
Design Consultant: Halff & Associates (R-02-1958)
Description & Location:
This project includes a hydraulic study and model of Little Bear Creek to redefine the 100-year, 50-year, 25-year, and 10-year
storm events throughout the City limits.
Purpose/Justification:
The study will help redefine the floodplain boundaries along Little Bear Creek and will take into account the development over
the past ten years. With the completion of this study, a Letter of Map Revision (LOMR) will be requested from the Federal
Emergency Management Agency (FEMA) and will update the FEMA Federal Insurance Rate Maps to clarify the boundaries of
Little Bear Creek in Colleyville.
Cost FY 02 (and prior) FY03 Future Total Cost
Planninq Desiqn 22,963 29,037 52,000
Testing I Inspection 0
Land Acquisition 0
Construction 0
Equipment 0
Total Cost 22,963 29,037 0 52,000
FundinQ FY 02 (and prior) FY03 Future Total Cost
2001 Drainage Utility Bonds 22,963 29,037 52,000
Unfunded 0
Total Funding Necessary 22,963 29,037 0 52,000
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
216
DR-02-010
N
+
3000
I
o
Little Bear Creek
Restudy & Letter of
3000 Feet Map Revision
I
~. -Cc,c::"".. 1~
~~-l.
Ge ra hic Information S stems
211
City Development
Capital Improvement Project Detail
Project Title:
L.D. Lockett Drainage Improvements
(Hunter Trail to Quality Hill)
Engineering
TBD
Project Number:
DR-02-011
Department:
Construction Firm:
Priority:
Project Manager: Chris Steubing
Design Consultant: Halff & Associates (R-02-1992)
Description & Location:
These drainage improvements will include replacing driveway culverts and street culverts along L.D. Lockett from Quail's Path
to west of Hunter Trail. The project also includes regrading the bar ditch to assist in positive drainage.
Purpose/Justification:
The drainage in this area does not have positive fall due to two culverts that are not at the proper elevation. These
improvements will create positive drainage and prevent water from standing as it does currently.
Cost FY 02 (and prior) FY03 Future Total Cost
Planning Design 16,500 16,500
Testing I Inspection 0
Land Acquisition 0
Construction 83,500 83,500
Equipment 0
Total Cost 0 100,000 0 100,000
Funding FY 02 (and prior) FY03 Future Total Cost
2001 Drainage Utility Bonds 100,000 100,000
MDUS Operating Budget 0
Unfunded 0
Total Funding Necessary 0 100,000 0 100,000
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
218
DR-02-011
,. I .1 1 I \ \
t
~~J
: ~
". ~ l~"'" IIU N G NOat
Thf O~& ;;. ';a.~ ....
~L ,\ ~
co ~~ ~.
y
~
i
\ ;
I ~I
, ill; I
:. - ~
l..-.. ~
E
~
~
"
~$\
400
I
N
+
o
"" - - .........
r~
leT
-
...
~
::
TR_
WI. ' ~. !.^.~
~~ E~
l--
I r ~
01 /
- ...J'-Tf
._ l--
"1;FJ=-<
\
I
r"~AN'
~. ~
Cl\
~
\
~-
- ~
~ ~;
,..
. ..,
~
~
f"
~
I
400 F~t. L.D.LTocket Dral~agHe'll ce-a
I .t1unter r to ua 1 1 Geographic Infor~~tion Systems
219
City Development
Capital Improvement Project Detail
Project Title:
Felps Drive Drainage Improvements
Project Number:
DR-02-012
Department:
Construction Firm:
Priority:
Engineering
TBD
Project Manager: Chris Steubing
Design Consultant: Halff & Associates (R-02-1992l
Description & Location:
The improvements will replace the current gutter crossing with a more suitable drainage structure to accommodate the heavier
storm events. The improvements will be constructed to the north of the intersection of Acuff Street and Felps Drive.
PUf1JOse/Justification:
During large rain events, drainage water currently flows across Felps Drive and into a residence. The improvements will help to
better accommodate all storm water at this location.
Cost FY 02 (and prior) FY03 Future Total Cost
Planninq Design 15,800 15,800
Testinq I Inspection 0
Land Acquisition 0
Construction 59,200 59,200
Equioment 0
Total Cost 0 75,000 0 75,000
FundinQ FY 02 (and prior) FY03 Future Total Cost
2001 Drainaqe Utility Bonds 75,000 75,000
MDUS Operatino Budoet 0
Unfunded 0
Total Fundinq Necessary 0 75,000 0 75,000
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
220
N
1-
300 Feet
I
Felps Dr
Drainage Improvements
ce
' , '," lfl
Geographic Information Systems
300
I
221
City Development
Capital Improvement Project Detail
Project Title:
Cheek-Sparger and San bar
Drainaae Improvements
Engineering
TBD
Project Number:
DR-02-013
Department:
Construction Firm:
Priority:
Project Manager: Chris Steubing
Desion Consultant: Halff & Associates (R-02-1992)
Description & Location:
This project will include regrading bar ditches along Cheek-Sparger Road and installing new driveway culverts from Sanbar
Lane to Felps Drive.
PUf1JOse/Justification:
Under current conditions, the bar ditches frequently overtop due to inadequate sizing of culverts and ditches. Storm water
crosses through private property and into homes adjacent to Cheek-Sparger Road. The improvements will reduce the potential
of flooding from the current conditions.
Cost FY 02 (and prior) FY03 Future Total Cost
Plannina Design 16,700 16,700
Testinq I Inspection 0
Land Acquisition 0
Construction 83,300 83,300
Equipment 0
Total Cost 0 100,000 0 100,000
FundinCl FY 02 (and prior) FY03 Future Total Cost
2001 Drainaqe Utility Bonds 100,000 100,000
MDUS Operatinq BudQet 0
Unfunded 0
Total Fundinq Necessary 0 100,000 0 100,000
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
222
ES BLVLT
7
~oodDiia~ .
;;;'R '--A;) r.J
'" .:
------'
/- -~ \
v ,1;..0 R\. ''ilL. I
"" ...
- [
;0
Ir ~
,
r
3
- L.1. ntl
400
I
t") ~
. ::::
1~ f----
,.....-----V'*.........
f------- N .1.. .. ~l r
-+
,
-
400 Feet
I
DR-02-013
of
..... God ....
'\ ~J 1 LJ
t: ~....~
~ - =-
~ ""'
.
-
. .:.; c
,.
to
~ ,- -
, . t I- JSrll~1 ew~~
vn:;:: --;., Vl I ~ I
.1 .~6_- -~ \ \ I
, --
. . -
I-- -
. '---' 1
/ '_1--
/ I I 11 I--~ l./" L---- _
L---v /
I I ~_~/
(j ~ ~~[tT -- I ,,/
, . _..\9S~ l/ I I !.-
! I~ ~... r"",,-
Lr ~ I ~ ~ - ~
t f--~ECP) ~ c: I.~ V1 ~
\<2/L II \ W ,~\~~,,~
.. I V./'1 l:ii
- 'Wbo<p.brlar I :I!/' _ f--
:1:1 I-N R 'AR N --- i.--
! >
-
I!! _
-
~
I I
-
r-
Z
I---
.
J
r- -
z
,
r N-
I ~.. ~~ /
I I ~
~
.......on
W RT^ rT
-
r---i't
-~ I lo:l
(I' ~ /~
z \ ~
f---
I>
::0
1r'
1 \
~\IIA
1 ry"" .1
I
. \
r.......
1 I S\l.~
V
1 ~1lJ~ I
....
J: IIN
f
I
Cheek-Sparger & Sanbar
Drainage Improvements
~.~@
..... "
Geographic Information Systems
223
City Development
Capital Improvement Project Detail
Project Title:
Stonecrest Estates Drainage
Improvements
Engineering
TBD
Project Number:
DR-02-014
Department:
Construction Firm:
Priority:
Project Manager: Chris Steubing
Design Consultant: Halff & Associates (R-02-1992)
Description & Location:
This project includes the reconstruction of a concrete flume and replacement of a grass flume with a storm drain pipe within the
Stonecrest Estates addition. This project will better accommodate the frequent rain events.
PUf1Jose/Justification:
Currently the drainage is eroding the subgrade under the driveways adjacent to the flume, and the grass-lined flume is suffering
from severe erosion due to the excessive runoff. Reconstructing the flume and installing a pipe will help preserve private
property and convey drainage in a more appropriate manner.
Cost FY 02 (and prior) FY03 Future Total Cost
Plannino Desiqn 11 , 1 00 11,100
Testino I Inspection 0
Land Acquisition 0
Construction 63,900 63,900
Equipment 0
Total Cost 0 75,000 0 75,000
FundinQ FY 02 (and prior) FY03 Future Total Cost
2001 Drainaoe Utility Bonds 75,000 75,000
MDUS Operating Budget 0
Unfunded 0
Total Fundino Necessary 0 75,000 0 75,000
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
224
,,"\f I
=oC
500
I
'~CJ
~
~~
~~O""
+
o
*
7/
7
N
DR-02-014
I
Z
..J
UJ
III
:;:)
Q
==>>-W
_ r "\-""-.;
S one: (~re~t
~ ,
~ stCl e r1
=R"' " '~
-,..............
r--
v=
-
~
11'1
-
-
r-
.~
c----
r---
""
":::
1'1 .
:2
:::t
-<
r--
~
I---
I---\...
I f
r--
I----
-~
l~
Fire
Stat
*
J~
~
c
1<1
~
~ 2~
-
\ \
I---
\
,
r:
J ~~
tr ~~0-
L-~~y
m~' cr
~
___ J _
ST E~...--- \.. I
Mon1 ~laIr arc
~
13UR-...; ~. ( T
I
-
REI S
-~
Ur FR ON 1 "-I
Q
I---
I--
I--
I--
L--
DJJI
I
D\.)
~
l:iii
)::
:::c
&. l.-rl 4"::;\ __ ;:
,- ~.. ::;~
~
.,. W~"t(
:.-
~
NOR",,~D'"
1 I I
!.oII
L-
LE"'~
DR1~
Stoncrest Estates oe1Cl
Feet.... -'
uraina e 1m rovements Geographic Infor~ation Systems
225
500
I
t--
,.
~
,IT
~
;2
City Development
Capital Improvement Project Detail
Project Title:
Bedford Road at Saddlebrook
Entrance Drainaoe Improvements
Engineering
TBD
Project Number:
DR-02-015
Department:
Construction Firm:
Priority:
Project Manager: Chris Steubing
DesiQn Consultant: TBD
Description & Location:
This project includes the installation of a trench drain at the intersection of Bedford Road and Saddlebrook Drive Additional
improvements will include any downstream grading necessary to generate positive fall.
Purpose/Justification:
Ground water has been a continuing problem in this area and has caused significant damage to the intersection. This also
poses a danger due to algae buildup during the summer months.
Cost FY 02 (and prior) FY03 Future Total Cost
Planninq Desion 0
Testino I Inspection 0
Land Acquisition 0
Construction 25,000 25,000
Equipment 0
Total Cost 0 25,000 0 25,000
FundinQ FY 02 (and prior) FY03 Future Total Cost
2001 Drainaqe Utility Bonds 25,000 25,000
MDUS ODeratinq Budoet 0
Unfunded 0
Total Fundinq Necessary 0 25,000 0 25,000
Impact on Operating Budget
FY 03 Bud et
FY 04 Planned
FY 05 Planned
Total
o
o
o
o
o
o
o
o
226
DR-02-015
I )
k
1
400
I
S0
+
o
sad:l:::~ ~~:ance ~.~O
400 Fee~ -' 0'
I uraina e 1m rovements Geographic Information Systems
227
City Development
Capital Improvement Project Detail
Project Title:
John McCain Road Channel
Improvements
Engineering
TBD
Project Number:
DR-02-016
Department:
Construction Firm:
Priority:
Project Manager: Chris Steubing
Design Consultant: Engineering
Description & Location:
This project includes regrading the existing channel that flows south to north from John McCain Road to Big Bear Creek. It is
located west of the Coptic church on John McCain Road.
PUf1JOse/Justification:
Recent drainage improvements along John McCain have helped convey drainage to this point. These improvements will
prevent drainage water from ponding adjacent to the roadway along John McCain Road.
Cost FY 02 (and prior) FY03 Future Total Cost
Planning Design 0
Testinq I Inspection 0
Land Acquisition 0
Construction 20,000 20,000
Equipment 0
Total Cost 0 20,000 0 20,000
FundinQ FY 02 (and prior) FY03 Future Total Cost
2001 Drainage Utility Bonds 20,000 20,000
MDUS Operating Budget 0
Unfunded 0
Total Fundinq Necessary 0 20,000 0 20,000
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
228
DR-02-016
)
I
~
\
ak\:rl1'}1 'T _-L4
I .. .~ nllW
\ \~
\ ~ \
J\ \~
ri ~
..... ----3 !() _
~..., ~,,----- - ~ --] J ~
~ >
. ~... ....
=< 1
I H~klen A4 res
o J../J
---- -4
-~IIV .
t
Ctee'k
~ea!
. oiO-
t~t\:
y\aJ.1:
-----,
---
--
\'
I ~
I---
IV
V_VI 'b;==
\0
1-0. ,...,
Sh 111111<1
~
~
I
~
\--<
(~ E EL EFON"r-E I.
~-C€Jd, ell Cr ~ek Ad dit I
==tZ ~:
i:1 ~ =,
'1:1
t!!
~
...
~r
I----- _ r \
-'~ ~ V
~L--'
~
A.. .....
,r I
I
~
I
WA
+
300 Feet
I
John McCain Rd
Channell Improvements
~~
~~
N
j
300
I
Geographic Information Systems
229
City Development
Capital Improvement Project Detail
Department:
Construction Firm:
Priority:
Montford Drive Drainage
Improvements
Engineering
TBD
Project Number:
DR-02-017
Project Title:
Project Manager: Keith Fisher
Design Consultant: TBD
Description & Location:
This project is located at the intersection of Montford Drive and Welsh Circle within the Highland Meadows subdivision. This
intersection has significant standing water due to street failures. Approximately 150 feet on Welsh Circle and 100 feet on
Montford Drive will need to be removed and replaced. The concrete curb and gutter will also need to be removed and replaced.
Purpose/Justification:
This location ranks high on the drainage priority list due to the standing water and street failures. Reconstructing the road and
subgrade will alleviate the drainage problem in this area.
Cost FY 02 (and prior) FY03 Future Total Cost
Planninq Desiqn 2,000 2,000
Testing I Inspection 2,000 2,000
Land Acquisition 0
Construction 75,000 75,000
Equipment 0
Total Cost 2,000 77,000 0 79,000
FundinQ FY 02 (and prior) FY03 Future Total Cost
2001 Drainaqe Utilitv Bonds 77 ,000 77,000
MDUS Operatinq Budqet 2,000 2,000
Unfunded 0
Total Fundinq Necessary 2,000 77,000 0 79,000
Impact on Operating Budget
FY 03 Bud et
FY 04 Planned
FY 05 Planned
Total
o
o
o
o
o
o
o
o
230
DR-02-017
I
u 'l:Ul A.Nn MI= ^ nn\AI np
. .' 1
I I _
/ -
~I
I ~
r-< I'
I \1 t-L::>n LJ. 1 _ ~
~
f:z
...
~
l--
I
l:X
-
;;
~
....
~
~I
~
,
.
.
,
-
b
I
o
~
~
~
I~
to-
r-
2'
;;;;;
:2
!
~
A.Nn 0.2
101)' 111i1na
...
I.
- - ..
[ 10"", ~
~
I---
1-1 T [,;1
9
~
2
r--
\
\
\
Wt1
.'.
......
I
I!U
-
~
;;:t
~
/'I
v
F~AL t. "T'~AE DK
~ I
~
<c
E
1-'
I-f I
I
I""
~
~-
~
J
-
"
It]
;;0
....
,
I
\
I
I
I
+T:l Pn
1-
l
...
300
300 Feet
Montford Drive
Drainage 1m rovements
~1TTTll-
ce1@
Geographic Information Systems
231
City Development
Capital Improvement Project Detail
Project Title:
City Hall & Library
Project Number:
FA-97-001
Department:
Construction Firm:
City Manager's Office/Engineering
Ratcliff Constructors (R-02-1970)
Project Manager:
Design Consultant:
Keith Fisher & Dianne McWethy
Brinkley Sargent Architects
(R-99-1756 & R-OO-17 42)
Priority:
Description & Location:
The City Hall and Library will be located off Colleyville Boulevard in the Village at Colleyville, a 600,000 square feet, mixed-use
development project The City Hall, with a total of 29,500 square feet, will house offices for City Administration, Finance,
Engineering, Community Development, and Utility Billing.
Purpose/Justification:
In December 1999, the City Council approved a design services contract with Brinkley Sargent Architects for the City Hall. On
February 26, 2002, a construction contract with Ratcliff Constructors was approved. A ground breaking ceremony was held on
March 22, 2002, with project completion estimated in October 2003.
Cost - City Hall FY 02 (and prior) FY 03 Future Total Cost
Planning Design - City Hall 641,923 119,712 761,635
Testinq /lnspection 22,116 14,113 36,229
Land Acquisition 0
Construction 1,042,487 4,303,526 5,346,013
FFE - City Hall 1,000,000 1,000,000
Miscellaneous 0
Total Cost 1,706,526 5,437,351 0 7,143,877
Fundin~ - City Hall FY 01 (and Drior) FY 02 Future Total Cost
2001 TIF C.O. Bonds 5,000,000 5,000,000
2000 CEDC Bond Sale 1,706,526 293,474 2,000,000
2002 Library/City Hall C.O. Bonds 1,000,000 1,000,000
Total Funding Necessary 1,706,526 6,293,474 0 8,000,000
Impact on Operating Budget - City Hall
FY 03 Bud at
6,440
FY 04 Planned
38,235
24,247
FY 05 Planned
39,920
26,507
6,440
62,482
66,427
Total
78,155
57,194
o
o
135,349
232
.....,. Ts=Fffi\ I I I
t" r _L
FA-97-001
I
\
i
J
\ I
11
I
_I.-- .nl,\ nQ
.
"'-
\j
!tr1
~
"
1
<+0
~
~
-;
On ~~
I D J I
; F ().L , K I"
*
2; /
-= x,~ILitR~;urj MDi'~/ /
B~'1 ~r ~rr; sR€;-J
t'~\1BbdU g
J Day ~ T~~t~
( ...L~
LN!
COIIPl~
~~
I--
l2THRIDGE PKWY
I
...
:c:
j~-
=) r--
~:;.. ~
~ '~ f---
,~[ 1--, ~
~ ~I i ~ ) f---
= ('-------' > r--;)
..- I '-----',--------- "1..-
-
., ill I-- =-- r-- Z o'be;{
=nc t--~
lJ DC L - _ l\-o.o.~
'Do ~ - -
!
-1
1\
~
-
T
"
-
I--
N .~ ... ______ ~ D..,
1""\
+ City Hall .
o 300 Feet Planning & DesIgn
I
\
J
300
I
~
~.~.:..' . '. ... It)
_..,.<r. .,.'. .,'
Geographic Information Systems
233
City Development
Capital Improvement Project Detail
Project Title:
City Hall & Library
Project Number:
FA-97-001
Department:
Construction Firm:
City Manager's Office/Engineering
Ratcliff Constructors (R-02-1970)
Project Manager:
Design Consultant:
Keith Fisher & Dianne McWethy
Brinkley Sargent Architects
(R-99-1756 & R-00-1742)
Priority:
Description & Location:
The City Hall and Library will be located off Colleyville Boulevard in the Village at Colleyville, a 600,000 square feet, mixed-use
development project. The Colleyville Public Library will be 24,000 square feet. The Library will house over 33,000 books, media,
and materials.
Purpose/Justification:
A design services contract for the Library was approved in December 2000 with Brinkley Sargent Architects. On February 26,
2002, a construction contract with Ratcliff Constructors was approved A ground breaking ceremony was held on March 22, 2002,
with project completion estimated in October 2003.
Cost - Library FY 02 (and prior) FY03 Future Total Cost
Planning Design - Library 352,644 144,109 496,753
Testing /Inspection 18,095 11,547 29,642
Land AcqUisition 0 0
Construction 666,508 2,722,310 3,388,818
FFE - Library 1,190,000 1,190,000
Miscellaneous 26,866 26,866
Total Cost 1,064,113 4,067,966 0 5,132,079
Funding - Library FY 02 (and prior) FY03 Future Total Cost
2001 TIF CO Bonds 974,000 974,000
1997 CEDC Bonds 1,000,000 0 1,000,000
1999 G.O. Bonds 64,113 435,887 500,000
5 Year CEDC 500,000 500,000
Voluntary Library Fund 400,000 400,000
2002 Library/City Hall C.O. Bonds 1,885,000 1,885,000
Total Funding Necessary 1,064,113 4,194,887 0 5,259,000
Impact on Operating Budget - Libra
o
o
o
o
o
216,723
FY 04 Planned
301,089
80,604
20,032
30,000
431,725
FY 05 Planned
331,609
95,121
20,032
85,000
531,762
Total
234
f'llJfL1' n
i ! i I i
i',: I
' I i i
IFIELD ~ I
, \' I \ I \ I
Ii' ,I
11
HRIDGE PKwY
*
c !
DQ
~JDOI
~ '
+
300 0 300 Feet
I
FA-97-001
, I i I i
I F I i I !
I . \
, I
I
I
I
l
I
oe~
iSO%:)
~{\o.\'\
City Hall
Planning & Design
~e
Geographic Information Systems
235
City Development
Capital Improvement Project Detail
Project Title:
Justice Center (Police/Courts Building) Project Number:
F A-97 -007
Department:
Construction Firm:
Priority:
Police and Municipal Court
CMPA, Inc.
Project Manager: Chief John Young / Keith Fisher
Desian Consultant: Brinklev Saroent
Description & Location:
A new municipal Justice Center for the City of Colleyville is currently being constructed on Bluebonnet Drive, south of the
Community Center Riverwalk Drive is being constructed adjacent to the building. Once the new road is in place, the address for
the facility will be 7201 Riverwalk Drive
Purpose/Justification:
The new municipal Justice Center will replace the current Police Station and Municipal Court currently located in City Hall. The
combination of the police and court functions in the same facility will improve service delivery to the community. The proceeds
from the sale of the City owned land located on Professional Court and Highway 26 will be used to help fund the construction
contingency for the proJect.
Cost FY 02 (and prior) FY 03 Future Total Cost
Plannino Desian 532,575 27,516 560,091
TestinQ /Inspection 42,754 242 42,996
Land Acquisition 664,726 664,726
Construction 4,491,703 1,411,985 5,903,688
FF&E 46,549 465,271 511,820
Miscellaneous 53,582 53,582
Total Cost 5,831,889 1,905,015 0 7,736,903
Funding FY 02 (and prior) FY03 Future Total Cost
General Fund OperatinQ Budqet 250,000 250,000
1996 G.O. Bonds 114,495 114,495
Crime Control & Prevention C.O. 5,257,394 1,840,793 7,098,187
Crime Tax Operating Budget 210,000 64,222 274,222
Unfunded 0
Total Fundino Necessary 5,831,889 1,905,015 0 7,736,904
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
126,590 148,400 160,300 435,290
0
0
126,590 148,400 160,300 435,290
236
I
I
"
H
~ ~ II
" ~ I'
H l:e: ~ I I
~~ r---f1 ~
Justice Center
Police/Courts Building
500 Feet
I
J
500
I
N
+
o
F A -97 -007
I
I I I I
m1
I I I
I I'
I, I
I
.~
~~
"'~ ~\l.;'
d~ cY'(j
Justice Cent r
5 20 Blue Bonn t Dr
(
Cel~
Geographic Information Systems
231
City Development
Capital Improvement Project Detail
Project Title:
McPherson Park Master Plan
Project Number:
PK-97 -008
Department:
Construction Firm:
Priority:
Parks
TBD
Project Manager: Monica Sue Walsh/Keith Fisher
Design Consultant: Newman, Jackson, Bieberstein
Description & Location:
McPherson Park, located at 312 McDonwell School Road, includes the Northwest Fire Station #3 and an elevated water tank
Purpose/Justification:
The City Council appointed the McPherson Park Master Plan Committee on November 27, 2001. The seven-member
committee reviewed the park's master plan and developed a new one that addresses both the current and future recreation and
athletic needs of the City. City Council approved the new Master plan in October 2002.
Cost FY 02 (and prior) FY03 Future Total Cost
Plannino Desion 38,646 38,646
Testinq /Inspection 0
Land Acquisition 0
Construction 125,000 125,000
Equipment 0
Total Cost 38,646 0 125,000 163,646
FundinQ FY 02 (and prior) FY 03 Future Total Cost
5-Year CEDC 22,086 125,000 147,086
1997 CEDC Bonds 5,000 5,000
Voluntary Park Fund 11 ,560 11 ,560
Unfunded 0
Total Fundina Necessarv 38,646 0 125,000 163,646
Impact on Operating Budget
FY 03 Bud et
FY 04 Planned
FY 05 Planned
15,000
1,500
Total
o
15,000
1,500
o
16,500
o
o
16,500
238
PK-97-008
\ t
COMI
QUI
Fir Station #3
*
FREEI\i
Me herson rk
G;)]
-tip \ '3.C
1-
300 Feet
I
McPherson Park
Master Plan
4~.~.'
ce'~
300
I
Geographic Information Systems
239
City Development
Capital Improvement Project Detail
Project Title:
Cotton belt Trail Master Plan
Phase I
Parks
TBD
Project Number:
PK-97-011
Department:
Construction Firm:
Priority:
Project Manager: Dianne McWethy
Design Consultant: Mesa Desiqn Group (R-98-1349)
Description & Location:
The Cities of North Richland Hills and Colleyville are working with Mesa Design Group for the design and construction of
Phase I of the Cottonbelt Trail along the DART right-of-way. This trail system will serve as the spine of the Colleyville city-wide
trail system, with planned connectivity to parks and public areas throughout the City.
Purpose/Justification:
The Cities of North Richland Hills and Colleyville have entered into an agreement with Mesa Design Group for the engineering
and architectural design of the Cottonbelt Trail, Phase I. The construction of this trail is vital to the regional trail system. Staff
plans to let the contract for construction of the Cottonbelt Trail, Phase I, in Fall 2002.
Cost FY 02 (and prior) FY03 Future Total Cost
Planning Design 27,161 191,344 218,505
Testinq /Inspection 0
Land Acquisition 32,323 2,677 35,000
Construction 863,975 863,975
Eauioment 0
Total Cost 59,484 1,057,996 0 1,117,480
Funding FY 02 (and prior) FY03 Future Total Cost
Parkland Dedication Fees 59,484 187,532 247,016
Grants 870,464 870,464
Unfunded 0
Total Fundino Necessary 59,484 1,057,996 0 1,117,480
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
240
PK-97-01 J(see also PK-99-022)
~!-~~~
) ~~ r;' \
~ V J\(
k::
'~~,J
~
~ -- _r -lC ~
'" / -
L1 ~
/ II-
I f4- ~
\ ~ -::~
1\1::: ~ .),.~
~i1- ~
/_,lrL ." ~
:::; -/ ] If
- ~ ;~ ~ ! =~, ^ -~~ i
I ..~~ ~ .x ...I: ,r :ltJ:I::
~rl1.,_ ~..G.. l.y I- ~
- l7'\~ ~ ::it'i / } -c N"(-! 1.,+ I I
-/ ~" .~ '-={ /Rt_III..I
'wi r~ ~=~ ~ ~JJ Ii
... .1\. ~ ~ ~ ~~ I
j I I 7Lf .::::
~~ ~ ..-Jj
r- I I II""~ .. /t:.
T--1! {HI
'r- !I? L !J .:
liI'i>'j ::1- 1//
III
.. \J '.1/11
r;.. H-,III
111111~-,1~ /" rT
TITlI \...L ...J " ,';
-
__ I T"'r
f-'
0--
:""
n
~
i=~
"'" l..!_1--
::- r ~ r
~
If-II
-
JL
I
l~~
il
-
..'
Illi it
-~~
D
Drq
f-
"'1
==
~
~
/
J joa c--- 1
;[ r-f-
1T1~
,eL
~
-,- I--
!/"-
!J I J'
- ..?\
! :::r-'"
-n I
.~ ~
.,~
N
2000
I
+
o
~ .....
~o-- ---
~I~
,.. ~r cJ '-,.~
""J
..
~
r
c
I' I
--
--
==
i~ ,1'
_~K.I>, T
I ~~~~~/~T
\1 ~ "I
f-. ~~
/~ ~-
'- /, .~
~ ~ ~~
M'< ~ -} J
"" ~ ~~;~:-~
u
~
Cottonbelt Trail Master Plan
20,00 Feet & Ph 1 Construction
241
, -
.~
~
1=
1=
~
F
f-
1=
1=
f-
o:nI
~
-r:
-
o
"..
P
,J!~
-
-
=
f-----
.... r- f-----
..,.
=r1
t::1
-
I
:ltL.
" i--""""
~ 'oJ ~r--."
" ~'C '" . \ .;;,..
I
ce.~
Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title:
Little Bear Creek Trail Extension
Project Number:
PK-99-021
Department:
Construction Firm:
Priority:
Parks
TBD
Project Manager: Dianne McWethy
Desion Consultant: TBD
Description & Location:
The Little Bear Creek Trail Extension is Priority #1 of "Colleyville Pathways: The Citywide Trail System Plan." This extension will
connect the Colleyville Nature Center to Sparger Park. This project is on hold pending grant funding.
Purpose/Justification:
This trail will connect residential neighborhoods with parks, schools, and other key destinations throughout the city. This project
is on hold pending funding availability.
Cost FY 02 (and prior) FY03 F utu re Total Cost
Plannina Desian 0
Testinq /Inspection 0
Land Acquisition 0
Construction 1,804,423 1,804,423
Eauioment 0
Total Cost 0 1,804,423 0 1,804,423
Fundino FY 02 (and prior) FY03 Future Total Cost
5-Year CEDC 0
Unfunded 1,804,423 1,804,423
Total Fundina Necessary 0 1,804,423 0 1,804,423
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
5,000 5,000 10,000
0
0
0 5,000 5,000 10,000
242
...-
i
;
I ~~
I r-
z
1 S I
1Ft-
+
700 0
I
I I J
,~
2>~
j:~,<
700 Feet
I
I
.l
I
\\
I \
-I J-
-
Ll~
(\'
I
Little Bear Creek
Trail Extension
~.~
Geographic Information Systems
243
City Development
Capital Improvement Project Detail
Project Title:
Cottonbelt Trail Phase II
Project Number:
PK-99-022
Department:
Construction Firm:
Priority:
Parks
TBD
Project Manager: Monica Sue Walsh
Design Consultant: TBD
Description & Location:
The Cities of Colleyville and Hurst secured a grant for completion of the Cottonbelt Trail in Colleyville and Hurst The cities are
working on securing proposals for the design and construction of the Cottonbelt Trail along the DART right-of-way This trail
system will serve to complete the spine of the Colleyville citywide trail system, with planned connectivity to parks and public
areas throughout the City and other cities within the area.
PUf1JOse/Justification:
The City of Colleyville applied for and received a supplemental grant for the engineering and architectural design of the
Cottonbelt Trail, Phase II. The construction of this trail is vital to the regional trail system. The actual length of the trail design
and cost estimates to complete the Colleyville segment increased, and this project is a local match for the additional
construction. Information about Phase I is described as project PK-97 -011.
Cost FY 02 (and prior) FY 03 Future Total Cost
Planning Design 0
Testing I Inspection 0
Land Acquisition 0
Construction 340,211 340,211
Eauipment 0
Total Cost 0 340,211 0 340,211
Funding FY 02 (and prior) FY 03 F utu re Total Cost
Parkland Dedication Fees 76,298 76,298
5-Year CEDC 0
Voluntary Park Fund 41,236 41,236
Grants 250,954 250,954
Unfunded 0
Total Fundinq Necessary 0 368,488 0 368,488
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
10,000 10,000 20,000
0
0
0 10,000 10,000 20,000
244
PK-99-.D22(see also PK-97-011)
. .(!~l ;i; ~'!o~
~ ~ ~:\( \ J
'\ 'R;
)
~ ...,..
h
~
-,. /-"0 ~ ~
. / --- ~ ~
II
I ~ I~
r r'~ 7-
~
J
~I
,... L1,....--.--
::-~ ~I
7Jjr ..
.
-~
I'
r--.r-' ~
-
.,.~-'"
-
-1L
I
'""'
l~*
-
~- ~
~~\ ""-
- ./\)..
; -~ > ~
IT \-,
I 11::::'
~
.~
v
~,
T
'If
'/
~-~~
'Y
-I
Y E lIIllIID
~Cilo II ~
/J!f!- 1,1
-F1j
-
~\
~ ...-j'
- [7\
-/
.Jl
,j
.-..,.
~rp\-' ViI:
., l' 'Ii
11
7.ilJJ 14 fJ
I ~ 1 II
~/ .:::
-A
l .; It-
IHI
fl/L; ~ r.: ~ -+:.f
=.. 'till ::J
~ ~ ~1 I
111111 ...., 1 Lf~ /
illlll-L -' ~ '/
-q
./T
Ii~.~~ri:l
-I<;;:~\
~ ~
:-- _ I ---l l. "'dJ:L
1',- _ - I~~ ~ U~T
ts: Ir "I '/
11 II\. _ i 1 A~ ?-l...I
- - N/''''' 7J~
;:::... /. y..tV V K):!} f"'M1
. ~" ,k \ ~ 'i" 121JJ& +H1Ol
~ "!>If.lj-~~ //
~'~~~~fI'~-"'" A.
~/ ~A
'~:..~ , ~\; I~~-
N ~ g "" " '/I.j\.' ~~~
+
o
JHB
j ,.....,...
_J
..
.. _J/ ,I~
,..- ..c:=
r--
U I
f-
D
])
= = [
""- 1
I Wf--
lTT (d
~ ~
.... \\
--j::;:;:
^"
I-::
1 I
J;~~
r r- I I ""
LT- \
~-
j
E
~K1 I
"1-
-
--
"~
rI
~
~
~ ::;;
, M
-
-
::
=
-
=
:::
ffi[[
llj
-
:J
....
;:r
...:
-
c
II 11
-h
->-
=1=
-
-
I
u
c::
-
- I--
-
f-_
T: ==f
~-
1lI;rr~ t-o.
11 .0.'c: \J \ ,.
2000
I
2000 Feet Cottonbelt Trail, Ph2
I Supplemental Grant Application
".....e.....
V ' -. 'le
....."'~,,,.
245
Geographic Information Systeml
City Development
Capital Improvement Project Detail
Project Title:
Bransford Park Restoration
Project Number:
PK-99-024
Department:
Construction Firm:
Priority:
Parks
Talent Restoration (Webb House)
Project Manager: Monica Sue Walsh/Keith Fisher
DesiQn Consultant: Newman, Jackson & Bieberstein
Description & Location:
Bransford Park, which includes the historic Webb house, is a 1.2 acre park located at 405 Shelton Drive. As a part of this
project, the Webb House is being rehabilitated to the 1914 era.
Purpose/Justification:
In FY98, the Colleyville Economic Development Corporation allocated monies to develop a Master Plan for this park. Park
restoration plans include renovation of the Webb house and the installation of a railcar to enhance the emphasis on railroads in
Colleyville's history. The park will serve as a passive park to meet the recreational needs of the community.
Cost FY 02 (and prior) FY 03 Future Total Cost
Planning Design 27,870 27,870
Testinq / Inspection 1,933 1,933
Land Acquisition 0
Construction 84,460 269,967 354,427
Miscellaneous 2,321 2,321
Total Cost 88,713 297,837 0 386,550
Funding FY 02 (and prior) FY03 Future Total Cost
5-Year CEDC CIP 32,167 207,893 240,060
Parkland Dedication Fund 13,605 84,943 98,548
Voluntary Park Fund 5,000
Sesquicentennial Fund 22,768 22,768
Roof Insurance Fund 20,173 20,173
Unfunded 0
Total Fundinq Necessary 88,713 297,836 0 381,549
246
PK-99-024
J
oat Place
n
500
I
N
+
o
Bransford Park Restoration
500 Feet . .
I FInal Plan & ConstructIon
-. -----.--.....
ce.~
Geographic Information Systems
241
Capital Improvement Project Detail
Project Title:
Park Land Purchase
Project Number:
PK-2000-026
Department:
Construction Firm:
Priority:
Parks
Parks
Project Manager: Monica Sue Walsh
Design Consultant: Internal
Description & Location:
The Parks and Recreation Department will continue to identify tracts of land that may be considered by the City to be purchased
as park land According to the Parks and Recreation Open Space Master Plan, the City should pursue the purchase of 10-acre
tracts or greater
Purpose/Justification:
According to the Parks and Recreation Open Space Master Plan, which was adopted in January 2000, the City would need to
acquire an additional 146 acres of parkland to meet the build-out population of the City To facilitate the purchase of park land,
the 5-year Colleyville Economic Development Corporation Capital Improvement Plan (CEDCCIP) allocates $325,000 and
$500,000 for the purchase of park land in the fiscal years of 2005 and 2006, respectively.
Cost FY 02 (and prior) FY03 F utu re Total Cost
Plannino Desion 0
TestinQ / Inspection 0
Land Acquisition 925,000 825,000
Construction 0
Eouioment 0
Total Cost 0 0 925,000 925,000
FundinQ FY 02 (and prior) FY 03 Future Total Cost
5-Year CEDC 925,000 925,000
Unfunded 0
Total Fundino Necessary 0 0 925,000 925,000
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
248
PK-2000-026
Legend
l Schools
II Existing Parks
_ Potential Parks
3000
I
N
+
o
3000 Feet
I
Park Land
Purchase
ce---~
, . .., - I
' ...._~
'--- . ..,
"
Geographic Information Systems
249
City Development
Capital Improvement Project Detail
Project Title:
Cottonbelt Trail Phase III
Project Number:
PK-01-028
Department:
Construction Firm:
Priority:
Parks
TBD
Project Manager: Monica Sue Walsh
Design Consultant: TBD
Description & Location:
This trail system will serve to complete the Cotton belt Trail. The trail system will be the spine of the Colleyville city-wide trail
system, with planned connectivity to parks and public areas throughout the City and other cities within the area.
Purpose/Justification:
This project represents the third and final segment of the Cotton belt Trail; therefore, the construction of this component is vital
to the completion of the regional trail system.
Cost FY 02 (and prior) FY03 Future T ota I Cost
Planning Design 0
Testinq I Inspection 0
Land Acquisition 0
Construction 231,622 231,622
Eauioment 0
Total Cost 0 0 231,622 231,622
Funding FY 02 (and prior) FY03 Future Total Cost
Parkland Dedication Fees 185,297 185,297
Voluntary Park Fund 46,325 46,325
Unfunded 0
Total Funding Necessary 0 0 231,622 231,622
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
10,000 10,000
0
0
0 0 10,000 10,000
250
PK-OI-028(see also PK-97-011)
~ ~-~r;~ ~ ~'"-
) :L ~ r;~ ~ ~~
~NI 11-- ~ ~-
~~. ;t-:!;I~ ~~ ~..;rt~~
1"' FEl
b LL B I ...11;....
.... ...~ _____ --. E.... I Wi .
....". t..,. ~\ ...
...- ~~r ... II' '''''1'"1 ~.
p-.. .. ut ____L .
T ---Ie
./
Jx-
--.....(j ,~
~
-
m
j
I
, .-=....
''1
'I
iA
-F1l
.-- -
I~* - ~...
. - ~....
~
~ II
, .
_1<1
I -"
;y j-
ir-{
r J
-
~
- r
- ..
D
tJi_
~
= = [~
.
-
I
~"
~
=-==
I.
~'1
'r
III r ~
~
j
-
IL- It
j~ I r--
LF-i .
.,.........
:~
I
liJ .:::
(
/': -: It:.
I HI I 5 ":...
'I L*;.
.::.. ~
::
::
-:;
t:
~
F
DI1I
-.
;r~
L. I
-..
-
"~. ",
1-
-
--
.
..\
1z.
...
...
-,
./"
.;'
.
-
B
:;;
. JO ~
I I
Jill
S
7"
I -~p:r?
:::.. fI ~.Y ~
. ~' rr~ 1
~ ~~
~ ..~ /. <<::;.---
'~~
~ y~,\"/I'll'l ,.
I
~
J(
I L -
'lIT" I
).
-
-
-
-i-
f--
c::r
J:1t:t
u
f-
n
=
-
...
-
l
~t ~
I -
..J..l
;\
".,
~~
-
I
2000
I
N
+
o
\ /.",.
2000 Feet Cottonbelt Trail, Ph3
I Supplemental Grant Application
ce~
. .~... Ie
.._';;...0
Geographic Information System
251
City Development
Capital Improvement Project Detail
Project Title:
John McCain Realignment
Project Number:
ST-97-008
Department:
Construction Firm:
Priority:
Engineering
TBD
Project Manager: Chris Steubing
Design Consultant: TxDOT & Carson-Salcedo-McWilliams
Description & Location:
This project includes the realignment of John McCain Road with State Highway 26 (Colleyville Blvd.) to create a more efficient
intersection with improved safety. A new traffic signal will be installed at the intersection and additional lanes will be provided as
well. The paving improvements will be concrete with curb and gutter and the drainage improvements will be subsurface.
Purpose/Justification:
The improvements will enhance safety at the intersection by creating increased visibility and allows increased storage for
vehicles. These improvements will also relieve traffic congestion. The street realignment will increase accessibility to the
property to the south of John McCain and will make the site to the north of the improved road more developable. Council
approved land acquisition costs on May 2, 2000. This project became a Priority 1 intersection improvement as a part of
resolution R-02-1918.
Cost FY 02 (and priorI FY03 F utu re Total Cost
Planninq Desiqn 58,820 58,820
Testing /Inspection 20,000 20,000
Land Acquisition 219,950 219,950
Construction 1,877,522 1,877,522
Equipment 0
Total Cost 278,770 1,897,522 0 2,176,292
Funding FY 02 (and prior) FY03 Future Total Cost
Perimeter Street Fees/Misc Escrows 58,820 220,143 278,963
Area #2 Roadway Impact 219,950 250,000 469,950
2001 Drainaqe Utility Bonds 450,000 450,000
Grants (TxDOT, Federal funding) 351,379 351,379
2002 TIF C.O. Bonds 626,000 626,000
Total Funding Necessary 278,770 1,897,522 0 2,176,292
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
0
0
0 0 0 0
252
N
+
200 0
/' j I'
200 Feet
I
John McCain
Realignment
ce.~
Geographic Information Systems
253
City Development
Capital Improvement Project Detail
Project Title:
John McCain, Pleasant Run Rd, &
Bransford Rd. Railroad Crossinqs
Engineering
Railroad Controls Limited
Project Number:
ST-97-009
Department:
Construction Firm:
Priority:
Project Manager: Keith Fisher
Design Consultant: TxDOT
Description & Location:
This project includes upgrades to the existing crossing at John McCain Road, Pleasant Run Rd. and Bransford Rd. including
installation of lights and guard arms. Spacing at the crossing will be improved TxDOT has the funding in place for the
installation of dual gates at each crossing. The source of the funding is through the Federal Railroad Signal Project, in which
90% of the cost is paid by the Federal Government and 10% is paid by TxDOT. The City has no financial commitment in this
project
Purpose/Justification:
These improvements will enhance safety at railroad crossings and intersections by creating increased visibility, which increases
warning time. These improvements will also relieve traffic congestion. Eliminating the stop signs at these locations will allow for
free flowing traffic at the crossings and will increase safety at all three locations.
Cost FY 02 (and prior) FY03 Future Total Cost
Planninq Desiqn 0
Testinq / Inspection 0
Land Acquisition 0
Construction 300,000 300,000
Equipment 0
Total Cost 0 300.000 0 300,000
FundinQ FY 02 (and prior) FY03 Future Total Cost
Grants (FRSP and TxDOT) 300,000 300,000
Unfunded 0
Total Fundinq Necessary 0 300,000 0 300,000
Impact on Operating Budget
FY 03 BudQet FY 04 Planned FY 05 Planned Total
rn----; 0
I . . 0
0
0
I ... . 1 0 0 0 0
254
ST -97 -009
~
~
.. LW
.--
~
r<r --~..~w /' ~~ _ ~~
.b== ~ I 'l<<lA~ ~~ ~ rl=~ ~~
0a1~..... - ~............... ~ I ~
\ _ ..c .L ::!: ~ )< X\"\ \
W1Ih< "b<h - ~ \{ ..,,0'" i-- - c- -"\ ~
.~r::: ')-\ \- _ -_ ~'"#. t-- M ra! '---.L.-1
~ = ~
t--:. f-- ~ - V JJ<o= ~ It""
/~ - f-- n R=m ~ ~ L-~ c-- _~
, ;v~~~
~J- IP.~C
Sb~f- /\ :ij
I I . / 1--1-...-' r -nr- t- ,.aid ~;:..j ..
/' l-L- I =~r- - Kl ~~9' ~
~ ~Ir-;~, ~ ~~~~~
~~>-<~~ I
';1- no....", :; l- ~ ~~ / /
-~ - ~ ~~~ Y' ~f{'""'- Ii j
~ Ma..,\ ::::"" ~~::" ~'2 ~ ~ ~
~ ELf-- ~ h~ 0 h~~~ / ;y ....~ =
c\....,'\.'\ ~~ Ii f..... I f---J IT f.-
-;;1;, -j, '\ ----, ~r""""'" "~. ill
~ ~)\ --- A ~ -..~"''"' I / r-- 'f-J K,~
<~ ':jY ';'.", -.--- W ..J ~ I ,,, ~Ji. I
~ lT~'9~ c,'~r.:; >I,: 1 ",-,\ I 'C - i--- Il/.... / I ~
oc,~ I' ;1 ~ M IF; .,..,,~- r1
v't/ O~O ~ 1": ~ l' ~ r P I :;::~
\W \ / II f-
~f-h ~ D""f\>O' I in""U\" / II IL W t=
.-,j 1):;f "1 I I '=
-i r--- 'r' $ 'i 1 1"- '!f f--' =
.~-9~.-.i~r.:; ---"... -f- I '!\ l- -- \.""\ ./ -
~c,c,' --= ---, ~v 0 -
~o -90 1 r '\. I ir:;;:; 8"""""'" -
~ "0 ?1 14 11 \ Y .,..,,0.,.., =
_ I = -,.,.- I ..._._-.A ~
G .":~r-~ ~ .' 1 t
0IIill t:' · ~;' I . - ~
! I llilUJ / ti~ >.:t) M 'r * . * !!:/-~
~~ L~ I I~-'/ L.... "". S<4l c..!rtl f-
I - I ~ I I ~.( ~ <t ::- .:... ~. f- = - A/(
~I I ~ = ::::::j I--
I ~ II 1:1 I II I I I I / 1\ /:= ---L..-^~ ~C-Ir i@
+
o
- V- ---- ==:rc +J~,
/
/1 I LL -
/ I
r ~i>"
.I"
+"
II #'
-
-
\
900
I
900 Feet John McCain, Pleasant Run &
I Bransford Rd Railroad Crossin s
o..~-'.'--- c"'"'.'~.."..'..
.- - . -'. I
.t'
,..- . ..
Geographic Information Systems
255
City Development
Capital Improvement Project Detail
Project Title:
Riverwalk Dr. Construction
Project Number:
ST -99-018
Department:
Construction Firm:
Priority:
Engineering Project Manager: Chris Steubing
Conatser Construction Co. (R-02-1966) Design Consultant: Washinqton & Associates (R-02-1885)
Description & Location:
This project includes constructing Riverwalk Drive from the south Justice Center property line to the existing Bluebonnet Drive
constructed north of the Community Center. Riverwalk Dnve will be constructed as a four lane undivided section and will
connect Glade Road with Hall-Johnson. Construction is funded out of the TIF funding and the cost will be split with the Town
Center Development.
Purpose/Justification:
The new road will provide access to both the Justice Center and the Community Center from Glade Road and Hall-Johnson
Road. This road is the main access to the Justice Center and will ultimately be tied to Highway 26 with the new construction of
Church Street from Hwy 26 to Riverwalk Drive. This will become the primary access to the Justice Center and the Community
Center. These improvements will relieve traffic off of Bluebonnet Drive and focus traffic into Town Center.
Cost FY 02 (and prior) FY03 Future Total Cost
Planninq Design 22,000 2,500 24,500
Testinq / Inspection 6,292 7,712 14,004
Land Acquisition 0
Construction 249,595 295.581 545,176
Equipment
Miscellaneous 19,549 19,549
Total Cost 297,436 305,793 0 603,229
Funding FY 02 (and prior) FY03 Future Total Cost
2001 TIF C.O Bonds 297,436 305,793 603,229
Unfunded 0
Total Funding Necessary 297,436 305,793 0 603,229
Impact on Operating Budget
FY 03 Budget FY 04 Planned FY 05 Planned Total
0
.,. 0
0
~o...H",1 0
Total 0 0 0 0
256
ST -99-018
(
L CT
N
+
Riverwalk Drive
400 Feet Construction
I
400
I
o
257
ce=::::::...
. '.. . -."' .,....-. - .10
--
"'" ".^
Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title:
Highway 26 Improvements
New lanes and medians
Engineering
TBD
Project Number:
8T -00-023
Department:
Construction Firm:
Priority:
Project Manager: D. McWethy, K. Fisher, C. Steubing
DesiQn Consultant: Teaque, Nail, & Perkins (R-02-19121
Description & Location:
This project is part of a interlocal effort to attract Federal roadway funding to cities in Northeast Tarrant County and to improve
traffic flow in the region. This project will add additional lanes, turn lanes and center medians along Highway 26 (Colleyville
Boulevard). Improvements will run from Brumlow Avenue near Southlake to the north to Cheek-Sparger Road near Hurst to the
south.
Purpose/Justification:
This project will improve traffic flow, will improve the image and appearance of Colleyville and will make central Colleyville more
conducive to retail business activity. (Design costs below include consultants and contributions to regional planning
associations that assisted in obtaining state funding,)
Cost FY 02 (and priorI FY03 Future Total Cost
Planninq Desion 21 , 1 50 49,350 70,500
Testino /Insoection 0
Land Acquisition 0
Construction 5,000,000 5,000,000
Eauioment 0
Total Cost 21 , 150 49,350 5,000,000 5,070,500
Fundino FY 02 land prior) FY03 Future Total Cost
Future TIF Bonds 5,000,000 5,000,000
Utility Fund Operatinq Budqet 21,150 49,350
Grants (TxDOT, NCTCOG) 25,000,000 25,000,000
Unfunded 0
Total Fundino Necessary 21,150 49,350 30,000,000 30,000,000
Impact on Operating Budget
FY 02 Budget FY 03 Planned FY 04 Planned Total
IH )>:<.i: 0
X,\:< 21 , 150 49,350 70,500
iF') :,'..!F.......... 0
::H<: ....:: 0
H'. To 21,150 49,350 0 70,500
258
ST -2000-023
~ ~~
~ I~
J
-. f--~ ~
~'---
"-- --!--....,.::It: 't "\::'J~ hl~ _
.. I :-. 1 "'"""-Ii- k--\.,
:I~t-J: J j\ I. ~ _/ IA::l ~....
I- ~ LL f7 \ It "
~ E~BJ llb~ 1
1- '..:11 r-
I r5. !JIJIi, I ~
,h ~ =., EfilS
I I_ 1-, ~..J - rr[)~" t" ~ ,';hI ~ ,
~, ~ --:ffi
I D ~Y_~
f. h.- _ :J: l' ~
~--7'/ .....
h~
~r
J:I
.r- "" ~
- ~y
n ..L
111
^~
"'"
~
..'" >i<
.~
1= 1= I
H
f/.=
-q I
l l
r
=-
III
-
-
~
~
<:;;;=
Li~,,'
..
-
I!J
=
-:+:;;;;u
""I
fIT 1=1
/
.. "'
..
JTll
...CL
T L- ~ L....,J ~
I-- r:;:..1
P= i: -:.
"] t;:
L
I---I::L
"
lill
u
If
II
. j;
/
f
it-1-
lit
i---r-::::!..
l Fl-Ti l'~.bL YU
Q ~lb~ ~.
~~~
;s: ~
I ~
"
- a'
--~U
~
..
N
+
2000 Feet
I
SH 26 Improvements
New Lanes & Medians
oe1e
Geographic Information Systems
2000
I
259
City Development
Capital Improvement Project Detail
Project Title:
John McCain at Westcoat
Intersection Improvements
Engineering
TBD
Project Number:
ST-2001-027
Department:
Construction Firm:
Priority:
Project Manager: Keith Fisher
DesiQn Consultant: Freese & Nichols (R-02-2011)
Description & Location:
The proposed improvements will be located at the intersection of John McCain Road and West coat Street The construction
improvements include a three way stop, continual turn lanes, and concrete curbs and gutters. Note This project is listed as a
tentative CIP project pending City Council approval in August 2002.
Purpose/Justification:
The construction improvements will increase the efficiency of the traffic flow through the intersection. The intersection will be
much safer due to the improvements.
Cost FY 02 (and Driorl FY03 Future Total Cost
Plannino Desion 24,500 24,500
Testinq /Inspection 5,000 5,000
Land Acquisition 12,000 12,000
Construction 250,000 250,000
Eauioment 0
Total Cost 0 291,500 0 291,500
FundinQ FY 02 (and priorI FY03 Future Total Cost
Perimeter Street Fees 53,000 53,000
Unfunded 238,500 238,500
Total Fundinq Necessary 0 291,500 0 291,500
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
500 500
0
0 500 0 500
260
ST-OI-027
John Me
70
I
N
+
o
John McCain & Westcoat ~.,lQ
70 Feet Intersection Improvements
I intersection desi n has not been a roved Geographic Information Systems
261
City Development
Capital Improvement Project Detail
Project Title:
Glade Road and Heritage (wi Martin
Pkwy) Intersection Improvements
Engineering
TBD
Project Number:
ST -2001-029
Department:
Construction Firm:
Priority:
Project Manager: Keith Fisher
Desion Consultant: Freese & Nichols (R-02-2028)
Description & Location:
Improvements will include reconstructing the existing signal at Glade Road and Heritage Avenue. The east leg will include adding a
free right turn lane for traffic to turn north bound onto Heritage Avenue with two through lanes and a dedicated left turn lane The
west leg will include two through east bound lanes with the outer lane being a shared through right lane, a dedicated left turn lane to
north bound Heritage Avenue, and a transition lane for the two west bound lanes. There will be three lanes back to Martin Parkway.
The north and south leg improvements will include new transitions and properly aligned lanes to provide better traffic patterns and a
safer intersection. A traffic signal will be added to Martin Parkway Note: This project is listed as a tentative CIP project pending
City Council approval in August 2002.
Purpose/Justification:
The current intersection has several traffic problems during peak times. Cars back-up eastbound and westbound on Glade Road
during morning and evening rush hours. The construction improvements will allow for increased traffic efficiency through the
intersection. Construction estimates will be revised upon City Council decision on project scope. This became a Priority 1
intersection improvement project as a part of resolution R-02-1918.
Cost FY 02 (and prior) FY 03 Future Total Cost
Planning Design 167,100 167,100
Testing I Inspection 10,000 10,000
Land Acquisition 30,000 30,000
Construction 1,146,666 1,146,666
Eauioment 0
Total Cost 0 1,353,766 0 1,353,766
Funding FY 02 (and prior) FY 03 Future Total Cost
Area #1 Roadwav Impact Fees 153,100 153,100
Perimeter Street FeeslMisc Escrows 300,000 300,000
Grant (NCTCOG TIP) 900,666 900,666
Total Funding Necessary 0 1,353.766 0 1,353,766
Impact on Operating Budget
FY 03 Bud et FY 04 Planned FY 05 Planned Total
0
0
1,000 1,000
0
0 1,000 0 1,000
262
- -
70
I
N
+
o
- -
-If
- --
-- -
Glade Rd & Heritage Rd
70 Feet Intersection Improvements
I intersection desi n has not been a
ceo
^ - ........ 1."
~,.,.," -"" . .
263
City Development
Capital Improvement Project Detail
Project Title:
Glade Road and Roberts Road
Intersection Improvements
Engineering
TBD
Project Number:
ST -2001-030
Department:
Construction Firm:
Priority:
Project Manager: Keith Fisher
Design Consultant: TBD
Description & Location:
The proposed improvements will include the addition of a traffic signal. This intersection will be monitored after completion of
the Glade Road and Heritage Avenue improvements and a traffic analysis will be conducted to verify the need of a traffic signal
at this location. Note This project is listed as a tentative CIP project pending City Council approval in August 2002.
Purpose/Justification:
The construction will allow for easier and safer access onto Glade Road from Prestwick Park and Roberts Road.
Cost FY 02 (and prior) FY03 Future Total Cost
Plannino Desion 15,000 15,000
Testing I Inspection 5,000 5,000
Land Acquisition 0
Construction 80,000 80,000
Eouioment 0
Total Cost 0 100,000 0 100,000
Funding FY 02 (and priorI FY03 Future Total Cost
Perimeter Street Fees 100,000 100,000
Unfunded 0
Total Funding Necessary 0 100,000 0 100,000
Impact on Operating Budget
FY 03 Budget FY 04 Planned FY 05 Planned Total
0
m<<<<. 0
<< ..<i < 500 500
i<,if< .v,. aoital 0
m.,. ,... i Total 0 500 0 500
264
ST-OI-030
"'C
0::
(/)
t
Q)
..c
o
0::
~ ~
.. L-
eo
a..
~
u
~
(/)
Q)
L-
a..
40
I
N
+
o
~Iade~
G ade Rd & Roberts Rd
Intersection Improvements
40 Feet (intersection design has not been approved)
I
265
ce
.' ~ ".-. - " .l~
. ..J . . Ai
Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title:
Cheek-Sparger and Jackson Rd.
Intersection Improvements
Engineering
TSD
Project Number:
ST -2001-032
Department:
Construction Firm:
Priority:
Project Manager: Keith Fisher
Desian Consultant: TBD
Description & Location:
The proposed improvements include the construction of a traffic signal and left turn lanes at the Cheek-Sparger and Jackson
Road intersection. Additional through lanes will also be investigated The paving improvements will be asphalt with concrete
curb and gutter. The drainage improvements will be subsurface to eliminate the existing problems. Inlets will be placed in the
curb and gutters to collect surface drainage and take it to the new subsurface storm drain system. Note: This project is listed as
a tentative CIP project pending City Council approval in August 2002.
Purpose/Justification:
Construction will increase traffic flow through the Cheek-Sparger and Jackson Road intersection. During peak traffic hours, the
intersection is backed-up eastbound and westbound. This project became a Priority 1 project as a part of resolution R-02-1918.
Cost FY 02 (and prior) FY03 Future Total Cost
Planning Design 80,000 80,000
Testing /Inspection 20,000 20,000
Land Acquisition 30,000 30,000
Construction 650,000 650,000
Eauipment 0
Total Cost 0 780,000 0 780,000
Funding FY 02 (and priorI FY 03 Future Total Cost
Perimeter Street Fees 85,000 85,000
2001 Drainaae Utility Bonds 200,000 200,000
Area #1 Roadway Impact Fees 495,000 495,000
Total Fundino Necessary 0 780,000 0 780,000
Impact on Operating Budget
FY 03 Bud et
FY 04 Planned
FY 05 Planned
Total
o
500
o
o
o
500
o
500
Personnel
500
266
N
+
90 0 90
I I
ST-OI-032
Cheek Sparger & Jackson Rd
Intersection Improvements
Feet (intersection design has not been approved)
267
cel~
Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title:
LD. Lockett Ground Storage
Tank and Pump Station Facility
Engineering
TBD
Project Number:
WT-02-013
Department:
Construction Firm:
Priority:
Project Manager: Chris Steublng
Design Consultant: TBD
Description & Location:
The 5 million gallon ground storage facility and pump station will be located on the north portion of the site. It will be west of the
existing well site currently operated by the City The pump station will consist of three 1000 gallon-per-minute pumps to feed the
high and low planes.
Purpose/Justification:
As buildout of the northwest part of town continues, water storage capacity becomes a great concern. Currently the City does
not have the capability to store enough water for the high plane during peak times of the year. Limited storage at Overland Trail
is restricted on supply to the McDonwell School Road elevated storage tank. These improvements would directly feed the tank
on McDonwell, allow to better utilize the storage capacity, and control the high plane water system. This site would also provide
some storage for the low plane to feed the Bransford Road elevated tank and the proposed Pleasant Run Road elevated
storage tank during peak times.
Cost FY 02 (and prior) FY 03 F utu re Total Cost
Planninq Desion 250,000 250,000
TestinQ /lnspection 50,000 50,000
Land Acquisition 159,793 159,793
Construction 4,000,000 4,000,000
Equipment 50,000 50,000
Miscellaneous 0
Total Cost 159,793 0 4,350,000 4,509,793
Fundina FY 02 (and prior) FY03 Future Total Cost
Water & Sewer 1998 Rev. Bonds 0
Utility Fund Operatino Budoet 159,793 159,793
Unfunded 4,350,000 4,350,000
Total FundinQ Necessary 159,793 0 4,350,000 4,509,793
Impact on Operating Budget
I FY 02 Budget FY 03 Planned FY 04 Planned Total
,.iFHi ii; ,\,..'..... 0
THF 'm 20,000 20,000
::.H+HH ...//..//... S UI Ipliesl 0
",h' "" ........... 0
., <<
.... Total I 0 0 20,000 20,000
268
WT -02-013
...o~
N
250 -t- 250 Feet
I I
LD Locket Ground Storage
Tank & Pump Station Facility
-~
ce......1e
- -~
.-. ,
Geographic Information Systems
269
Fiscal Year 2002-2003
Demographic
Information
270
City of Colleyville FOR FY2003 BUDGET
COLLEYVILLE IS THE NUMBER ONE RANKED SUBURB in the Dallas/Fort Worth
Metroplex area according to the 1993 American Suburbs Rating Guide and Fact Book.
Based upon crime rates, education, community stability, housing, open spaces and
other factors. Colleyville edged out 43 other Dallas/Fort Worth Metroplex cities.
COLLEYVILLE WAS ALSO THE NUMBER ONE RANKED SUBURB in the region
according to D Magazine's ''The Best Places to Live" survey.
Community
2000 Census Population: 19,636
Size: 13.1 square miles
Development: 51 % residential, 3% commercial, 25% undeveloped
Location: 5 miles from DFW International Airport
14 miles from Fort Worth
22 miles from Dallas
48% of the population is between 25 and 54
34% of the population is under 19
The median age of Colleyville citizens is 40
84% of the population over 25 has attended college
97% of the housing is owner occupied
91 % of the population is family households
The average household size is 3.06
Median household income is $117,419
The average appraised value of residential property in 2001 is $301,805
The average sale price of a new home in 2001 is $458,716
The average sale price of an existing home in 2001 is $340,085
The average new home building permit size in 2001 is 5,000+ square feet.
211
GOVERNMENT
Colleyville was founded January 10, 1956 and has a Council-Manager form of
government under a Home Rule Charter.
Miles of Streets: 145
Miles of Water Mains: 153
Miles of Sanitary Sewers: 130
Registered Voters: 15,724
Police Protection: 30 Police Officers
Fire Protection: 30 Firefighters
. ," .. .
-"::::;:..::: :===:::;:::;:;::::::;::-I'?'''I::;=:-
11: ~ III' ~I' I; l ~
. ; . :: :~ ~ ~
: . :: . ~ .~ ~ ~
~.....~ ~~~ ~.l [..'
~ ...v..y,.v.",,"~'<hV~'"''''''''''''''''''''''''''^^'.'-'''''''''''
>>>>MOO1:::~lU=~JOH;Olll:!~=III~ll 10 lllll,IIIIIO:;;:: :-~~:-.w~>>>>>>>>>>~>>>>:->>."m.-':-
aala~oalaa::;JIQlOI:aQQlllllllllIUaIIUIIQQIQI:I:OIIIQO1111 ;ll:l::>>>>>:-'W:-"~">>:->>:<<-:
Number of Park Acreage: 185
Number of Playgrounds: 5
EOUCA liON
Colleyville is primarily served by the Grapevine-Colleyville ISO.
See www.acisd-k12.ora
Named a "What Parents Want" award-winning district for the 10th consecutive year
The Texas Education Agency rates 17 out of 17 campuses "exemplary" in 2001
("Exemplary" is the highest rating given by the Texas Education Agency)
US Department of Education Blue Ribbon Schools
Total Students in 2002-2003
Elementary (Grades K-5):
Middle School (Grades 6-8)
High School (Grades 9-12):
13, 789
6,057
3,415
4,317
Within the city limits of Colleyville, there are also two Montessori schools that teach
elementary grades and two faith-based schools that offer kindergarten through 12th
grades.
212
COLLEYVILLE HISTORY
The area know known as Colleyville was first settled in the mid 1800's and was comprised
of five separate small communities centered around area churches and schools.
Colleyville was a small crossroads town between Fort Worth and Grapevine (home of the
Dallas-Fort Worth international Airport) located at the present day intersection of East
Glade Road and Bransford Road. The city was named "Colleyville", to honor a man by the
name of Lilburn Howard Colley, who settled in the community in the 1880's. He was the
town's only doctor and involved himself in civic activities. After the turn of the century, the
Colleyville area became known for its outstanding cantaloupes, watermelons, squash, and
tomatoes.
.
~jlw.lili~lYlitr1.Wmt$?
.....~.. ..~.'v.w/"v.......~
_.i-A ~_
~........W.........~..,.....j., .....W.,"...!1Jk.~'.'....~
~
~,...~y ""......~u....u.~........~....u...Mu....\ tlJ.
'~T'
Colleyville was incorporated in January 1956 with less than two square miles and a
population of approximately 250. During the late 1970's and early 1980's, Colleyville's
close proximity to Dallas-Fort Worth International Airport sparked the development of high
quality residential development. Today, Colleyville is home to 20,000 residents, and offers
a quiet residential haven for many upper management corporate executives,
entrepreneurs, professional athletes, and their families. The city looks to the future to
continue to offer its citizens the high quality residential development Colleyville is known
for and to continue to add upscale retail development. .
213
OVERLAPPING DEBT AND TAX RATES FOR THE CITY OF COLLEYVILLE
FY 2003 ESTIMATED % CITY'S AUTHORIZED
TAXABLE TOTAL ATTRIBUTED OVERLAPPING BUT UNISSUED
ASSESSED FY 2003 G.O. TAX TO CITY OF G.O. DEBT AS OF
ENTITY VALUATION TAX RATE DEBT COLLEYVILLE TAX DEBT 9/30/02
CITY OF COLLEYVILLE $2,363,734,921 $0.3474 $15,315,000 100.00% $15,315,000
SCHOOL D/STRICTS:
BIRDVILLE $5,713,347,623 $1.6170 $161,256,969 0.07% $112,880
CARROLL $3,468,513,412 $1.9350 $172,449,083 0.43% $741,531
GRAPEVINE-COLLEYVILLE $7,749,430,700 $1.6598 $250,415,813 22.94% $57,445,388
HURST-EULESS-BEDFORD $7,163,728,331 $1.7119 $240,389,649 1.30% $3,125,065
KELLER $5,304,590,584 $1.6519 $401,638,479 2.13% $8,554,900
COUNTY ENTITIES:
TARRANT COUNTY $78,857,551,953 $0.2725 $163,415,000 3.01% $4,918,792 $49,800,000
HOSPITAL DISTRICT $79,857,551,953 $0.2324 $3,665,000 3.01% $110,317
JUNIOR COLLEGE DISTRICT $80,784,719,460 $0.1394 $80,900,000 3.01% $2,435,090
TOTAL DIRECT AND OVERLAPPING G.O. DEBT
RATIO OF DIRECT AND OVERLAPPING DEBT G.O. DEBT TO ASSESSED VALUATION
PER CAPITA OVERLAPPING G.O. TAX DEBT
$92,758,961
3.92%
$4,365
NOTE: THE CITY OF COLLEVYILLE IS SERVED BY FIVE INDEPENDENT SCHOOL DISTRICTS
(BIRDVILLE, CARROLL, GRAPEVINE-COLLEYVILLE, HURST-EULESS-BEDFORD AND KELLER)
214
Fiscal Year 2002-2003
Glossary
215
GLOSSARY
KEY BUDGET TERMS
ACCRUAL BASIS: A method of accounting that recognizes the financial effect of
transactions, events, and interfund activities when they occur, regardless of the timing of
cash flows.
AD VALOREM TAX: A tax levied on taxable property (land, improvements and personal
property) for the purpose of financing general operations of the City and debt service
requirements.
APPRAISED VALUE: The market value of real and personal property located in the City
as of January 1 each year, as determined by the Tarrant Appraisal District.
APPROPRIATION: The maximum level of spending for each fund and for each
department as authorized annually by the City Council.
BOND: A written promise to pay a specified sum of money, called the face value or
principal amount, at a specified date in the future, called the maturity date, together with
periodic interest at a specified rate.
BUDGET: A financial plan for a specified period of time (fiscal year) that matches all
planned revenues and expenditures for various municipal services.
BUDGET SCHEDULE: The schedule of key dates or milestones that a government follows
in the preparation and adoption of a budget.
BUDGET MESSAGE: A general discussion of the submitted budget presented in writing
by the City Manager as a part of the budget document.
CAPITAL OUTLAY: An expenditure which results in the acquisition of or addition to fixed
assets, and meets these criteria: has an anticipated useful life of more than one year; can
be permanently identified as an individual unit of property; belongs to one of the following
categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible,
permanent addition to the value of City assets; does not constitute repair or maintenance;
and, is not readily susceptible to loss.
CAPITAL PROJECT: A specific and identifiable improvement or purpose for which
expenditures are proposed within the capital budget or capital improvement program.
CERTIFICATES OF OBLIGATION (C.O.): Tax-supported bonds that are similar to general
obligation bonds and can be issued after meeting strict publication requirements and with
final approval of the City Council.
216
CITY COUNCIL: The Mayor and five Council members collectively acting as the legislative
and policy making body of the City.
ceDC: Colleyville Economic Development Corporation, a nonprofit industrial corporation,
formed under the Development Corporation Act of 1979, which provides funding to the City
for parks and cultural improvements.
CONTRACTUAL SERVICES: Services purchased by the City such as utility services,
insurance, and maintenance contracts, outside consulting.
DELINQUENT TAXES: Taxes remaining unpaid on or after the date on which a penalty
for non-payment is attached. February 1st is the date the unpaid taxed become delinquent
in the City.
DEBT SERVICE: The City's obligation to pay the principal and interest of all bonds and
other debt instruments according to a pre-determined payment schedule.
DEPARTMENT: A major administrative division of the City, which indicates overall
responsibility for an operation or a group of related operations within a functional area.
EFFECTIVE TAX RATE: A rate, which generates the same amount of revenues from
property, which is taxed in both years.
ENCUMBRANCES: Obligations in the form of purchase orders and contracts which are
chargeable to an appropriation and for which a part of the appropriation is reserved
because the goods or services have not been received. When paid, the encumbrance is
liquidated.
EXEMPT/EXEMPTION: Amounts under state law that is deducted from the appraised
value of property for tax purposes. Tax rates are applied to the non-exempt portion of the
appraised value to calculate the annual tax levy.
ENTERPRISE FUND: A fund established to account for operations that are financed and
operated in a manner similar to private business enterprises--where the intent of the
governing body is that the costs of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges.
EXPENDITURE: Decreases in (use of) financial resources other than through interfund
transfers. This term applies to all governmental type funds.
EXPENSE: A use of financial resources, denoted by its use in the enterprise funds, which
is accounted for on a basis consistent with the private business accounting model (full
accrual basis).
211
FISCAL YEAR: The time period designated by the City signifying the beginning and ending
period for recording financial transactions. The City of Colleyville has specified October
1 to September 30 as its fiscal year.
FRANCHISE FEE: A fee paid by public service businesses for use of City streets, alleys
and property in providing their services to the citizens of a community. Services requiring
franchises include electricity, telephone, natural gas and cable television.
FUND: An accounting entity with a separate set of self-balancing accounts which comprise
its assets, liabilities, fund balance, revenues and expenditures.
FUND BALANCE: The assets of a fund less liabilities, as determined at the end of each
fiscal year. Any reservations of fund balance are deducted to result in an "unreserved fund
balance".
GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP): Detailed accounting
standards and practices as prescribed by the Governmental Accounting Standards Board.
GENERAL FUND: The largest fund within the City, the General Fund accounts for most
of the financial resources of the government. General Fund revenues include property
taxes, licenses and permits, local taxes, service charges, and other types of revenue. This
fund usually includes most of the basic operating services, such as fire and police
protection, park and recreation, public works, and general administration.
GENERAL OBLIGATION BONDS: Bonds that finance public projects such as streets,
municipal facilities, and park improvements. The repayment of these bonds is made from
property taxes, and the full faith and credit of the issuing government back these bonds.
INTERGOVERNMENTAL REVENUES: revenues from other governments in the form of
grants or shared revenues.
MIXED BEVERAGE TAX: A tax imposed on the gross receipts of a licensee from the sale,
preparation, or serving of mixed beverages
MODIFIED ACCRUAL BASIS: Basis of accounting according to which revenues are
recognized in the accounting period in which they become available and measurable and
expenditures are recognized in the accounting period in which the fund liability occurs, if
measurable.
NON-DEPARTMENTAL: Includes debt service, operating transfers between funds, and
salary merit pool.
(O)PERATIONS AND (M) AINTENANCE: Represents the portion of taxes assessed for
the operations and maintenance of General Fund Services.
218
OPERATING BUDGET: A financial plan outlining estimated revenues and expenditures
and other information for a specified period (usually a fiscal year). The "proposed budget"
is the financial plan presented by the City Manager for consideration by the City Council,
and the "adopted budget" is the financial plan ultimately approved and authorized by the
City Council.
ORDINANCE: A formal legislative enactment by the governing body of a municipality. It
is not in conflict with any higher form of law, such as a state statute or constitutional
provision; it has the full force and effect of law within the boundaries of the municipality to
which it applies.
PER CAPITA DEBT: Total tax supported debt outstanding divided by population.
PER CAPITA EXPENDITURES: Total General Fund expenditures divided by population.
PERSONAL SERVICES: Expenditures made for salaries and related benefit costs.
POLICY: A definite course of action adopted after a review of information and directed at
the realization of goals.
PROPOSED BUDGET: The budget that has been prepared by the City Manager and
submitted to the City Council for approval.
RESERVE: An account used to indicate that a portion of fund resources is restricted for
a specific purpose, or is not available for appropriation and subsequent spending.
REVENUE BONDS: Long term debt (bonds) the repayment of which is based upon
pledged revenues from a revenue generating facility.
REVENUES: All amounts of money earned or received by the City from external sources.
SALES TAX: A general "sales tax" is levied on persons and businesses selling
merchandise and/or services in the city limits on a retail basis. State law defines the
categories for taxation.
TAX BASE: The total property valuations on which each taxing entity levies its tax rates.
TAX LEVY: The total revenues to be raised by ad valorem taxes for expenditure as
authorized by the City Council.
TAX RATE: A percentage applied to all taxable property to raise general revenues. It is
derived by dividing the total tax levy by the taxable net property valuation.
TAXABLE VALUE: Estimated value of property on which ad valorem taxes are levied.
219
TAXES: Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit.
TIF: Tax Increment Financing District formed to make public improvements under the
authority of the Tax Increment District Financing Act.
TRANSFERS IN/OUT: transfers made from one City fund to another City fund for the
purposed of reimbursement of expenditures, general and administrative services, or debt
service.
280