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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-9/9/2002 city Of ilC9 Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, September 9,2002 7:00 p.m. Chairman Joe Noorlag called the meeting to order at 7:00 p.m. on Monday, September 9, 2002 at the Parks and Recreation office. ROLL CALL: Members: Tom Cicherski, Nancy Coplen, Meg Davis, Chris Foy, Jim Messina, Bill Mitchell, Joe Noorlag, Chuck Thomas, and Gil Turner ABSENT: Mayor Pro Tem Ginny Tigue STAFF: Dianne McWethy, Deputy City Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor and Barbara Werner, Administrative Secretary 1 . Call to Order 2. Approval of the August 19, 2002 and August 21, 2002 Minutes Chuck Thomas moved to approve the August 19, 2002 and the August 21, 2002 Parks and Recreation Advisory Board Minutes and Jim Messina seconded the motion. The vote was unanimous. 3. Discussion and consideration of the Game Field Use Committee Report. Monica Sue Walsh gave an overview of the report from the Game Field Use Committee which was established in March 2002 to identify Colleyville youth sports association's current and future needs, use of game fields, practice areas and practice alternatives. The committee also reviewed City ordinances and resolutions related to these areas. Jim Messina moved to approve the Game Field Use Committee Report as written with corrections and with the recommendation that the $83,000 cost be identified as a potential cost rather than an actual calculated cost. Meg Davis seconded the motion. Parks and Recreation Advisory Board Meeting September 9,2002 Page 2 Due to the board wishing further discussion, Jim Messina withdrew his motion and Meg Davis withdrew her second. After further discussion by the board, Jim Messina moved to approve the Game Field Use Committee Report with the following amendments: 1. Recommendation number 1 is moved to a conclusion 2. Accept all other recommendations listed 3. Recommendation number 3 to read as follows: "remove all fees from ordinances 0-02-1339 and Resolutions that are not directly associated with Youth Sports Associations and all other amendments" Meg Davis seconded the motion. Jim Messina also requested to amend the motion to state that contrary to staff's conclusion, the committee deems some practice on the game fields at City Park and Pleasant Run is appropriate. Meg Davis seconded the amended motion. The vote was unanimous. 4. Discussion and consideration of approval for the use of Voluntary Park Fund monies to construct drive approaches off Bogart St. Colleyville Peewee Football Association has requested some improvements for their program. This improvement is to alleviate the parking problems off Bogart Street. The cost estimate is for two approaches to the property to provide adequate ingress/egress to the site and to maintain proper drainage along Bogart Street. The recommendation is to approve funding from the Voluntary Park Fund in an amount not to exceed $10,000 to construct drive approaches off Bogart Street. At this time GCISD is reviewing this project request for approval. Meg Davis moved to approve to deny agenda item number 4 contingent on asking the Colleyville Peewee Football Association to share dollar for dollar or 50% participation. The motion was not seconded. Meg Davis withdrew her motion. After further discussion by the board, Gil Turner moved to approve this recommendation contingent upon Colleyville Peewee Football Association funding this at a 50% split with the Voluntary Park Fund. Meg Davis seconded the motion. The vote was unanimous. 5. Discussion and consideration of proposed donation from Burlington Northern Santa Fe Railway Company. Daria Denison has been working very diligently for approximately a year with Burlington Northern Santa Fe to donate a railroad car for Bransford Park. As of Parks and Recreation Advisory Board Meeting September 9, 2002 Page 3 last month, Ms Denison and Mr. Matt Rose, CEO of BNSF completed the details required by the City to donate a caboose to Bransford Park. BNSF will paint, transport, and put the caboose on the track at no cost to the City. There will be a plaque placed at the site recognizing all the individuals that helped make this happen. Chuck Thomas moved to accept the donation from the Burlington Northern Santa Fe Railway Company. Gil Turner seconded the motion. The vote was unanimous. 6. Discussion and consideration of approval for the use of Voluntary Park Fund monies for a fence surrounding the caboose to be located at Bransford Park. The Webb House Rehabilitation Plan specifies a white picket fence to surround the house. Staff recommends that this same style fence be installed around the caboose. The fence is needed for security and safety. Staff is requesting that up to $5,000 be allocated out of the Voluntary Park Fund to install the fence. Meg Davis moved to approve the use of Voluntary Park Fund monies for a fence surrounding the caboose to be located at Bransford Park. Gil Turner seconded the motion. The vote was unanimous. 7. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 8. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Parks and Recreation Manager presented a status report on current projects. 6. Citizen comments/presentations regarding items not on the agenda 7. Adjournment Jim Messina moved to adjourn at 9:05 p.m. and Gil Turner seconded the motion. The vote was unanimous. Respectfully submitted and approved: ~1-MfL- to-t, Jr AAUJ Barbara Werner, Administrative Secretary