Loading...
HomeMy WebLinkAboutCity Council Resolutions (R-99-1464)-02/02/1999 RESOLUTION R-99-1464 A RESOLUTION APPROVING A PARKS AND RECREATION DONATION POLICY WHEREAS, the City of Colleyville desires to provide a consistent basis for the consideration and acceptance of donations of equipment, structures, and cash to the city's park system. NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF COLLEVYILLE, TEXAS: Sec. 1. Sec. 2. Sec. 3 THAT the City of Colleyville adopts a City of Colleyville Parks and Recreation Donation Policy. (Exhibit "A"). THAT a Parks and Recreation Donation Committee, which shall consist of the President, or their designee, of the city cosponsored youth sports associations and two (2) Parks and Recreation Advisory Board members, will be established to review proposed donations and make a recommendation to the Parks and Recreation Advisory Board. The Parks and Recreation Advisory Board will prepare a recommendation to the City Council for final approval. THAT a donation fund will be established for the purpose of accepting cash donations for the City of Colleyville park system. AND IT IS SO RESOLVED. PASSED BY:;JVOTE OF ,C; AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2 DAY OF ~bnU('Y1999. kJ~' Je n Harris, TRMC, CMC City Secretary ~OF~ILLE Richard Newton Mayor Exhibit "A" City of Colleyville Parks and Recreation Department Donation Policy Statement of Purpose The purpose of this policy is to provide a consistent basis for the consideration and acceptance of donations of equipment, structures, and/or cash to the city's park system. Definitions 1. A donor is a person or an entity that provides a gift, grant or contribution directed to a specific fund, project or event. Donations may include, but are not limited to, money, recreational and capital equipment, landscaping, structures, fencing and art. 2. Facility is all City of Colleyville parks, buildings and amenities. 3. Donation Fund is a special fund established for the purpose of cash contributions for the City of Colleyville park system. Procedures 1. Any person or organization considering making a donation to the City of Colleyville park system should submit a proposal, in writing, to the Parks and Recreation Manager or his/her designee. (See attached Donation Form.) 2. The proposal should include a complete description of the donation, and to the extent applicable, pictures and/or detailed drawings, preferred location of the donation and any necessary installation and/or construction details, value of donation and any stipulations concerning the donation. 3. The following guidelines will be used in consideration of the donor's request: A. The responsibility for all costs related to the design, construction, purchase and installation. B. The design of all donated items for public park use, exposure to vandalism, and wear due to exposure to extreme weather elements. c. Any necessary replacement or repair costs to the item will be the responsibility of the donor. 4. The Parks and Recreation Manager or his/her designee will review the proposal and make any comments and recommendations deemed necessary. 5. The donor must submit a request, in writing, to include the description, size, wording and proposed location of any plaque to be placed on the donated item. The following guidelines will be used for the plaque request: A. The donor will be responsible for all costs related to the design, construction, purchase and installation. B. All plaques shall be made of bronze, or similar approved materials, to reduce vandalism and wear due to exposure to extreme weather elements. C. The plaque will be flush mounted at ground or surface level or as determined appropriate by the Parks and Recreation Manager or his/her designee. D. For the purpose of this policy, no plaques that serve the purpose of advertising will be allowed. In cases where contributions have been in support of the park system, consideration will be given for approving the acknowledgment of the donor(s). 6. The Parks and Recreation Manager or his/her designee will forward all donation proposals along with comments and recommendations to the Parks and Recreation Donation Committee, which shall consist of the President, or their designee, of the city cosponsored youth sports associations and two (2) Parks and Recreation Advisory Board members. 7. The Parks and Recreation Donation Committee will review the proposed donation and make a recommendation to the Parks and Recreation Advisory Board. The Parks and Recreation Advisory Board will submit a recommendation to the City Council for final approval. 8. The City of Colleyville reserves the right to accept or reject any item submitted for approval. 9. The potential donor reserves the right to withdraw the proposed item at any time during the approval process. 10. All item(s) will be considered for acceptance on an item by item basis. 11. All accepted donations to the City's park system will become the property of the City of Colleyville and will be used at the discretion of the city. 2 12. The City of Colleyville reserves the right to modify or remove a donated item as determined necessary by the Parks and Recreation Manager or his/her designee for accessibility, safety and/or ease of maintenance should anyone or combination of the following occur: A. The donated item becomes a hazard to the general public as may be determined by the City. B. Another use more beneficial to the general public occurs. This may include park improvements or future development, relocation or park equipment/amenities or other use of the property deemed of higher benefit to the general public. C. The City, at its sole discretion, reserves the right to make use of the area should it be necessary for the installation of any public utilities or other public improvements, the relocation of which shall be the responsibility of the City, subject to notification by City of donor(s) 13. All donations, on loan, to the City's park system will remain the property of the donor. 14. A permanent location may be designated in each park site where donations will be recognized with the item donated, the name of the donor and the date. 15. Cash donations will be deposited into a Donation Fund. The Parks and Recreation Donation Committee and the Parks and Recreation Advisory Board will make recommendations to the City Council for the expenditure of these funds. Amended 01/22/99 3 Parks and Recreation Donation Form Proposed Donation Donor(s) Proposed Donation Description (Include a complete description and if applicable, pictures or detailed drawings. Attach additional pages if necessary.) Estimated Value Preferred Location Stipulations