HomeMy WebLinkAboutLibrary Board-Minutes-04/20/2026
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD
MINUTES
110 Main Street, Colleyville, Texas, 76034
1. CALL TO ORDER
Chair Al Cain called the meeting of the Colleyville Library Board to order at 6:00
p.m.
Present: Chair Al Cain, and Board members: Bill Utley, Ellen Stotmeister, Molly
Skinner, Robin Waggoner, Darrell Brown, David Thach and Susan Baum. Friends of
the Colleyville Public Library: Joan Roberts. Colleyville Public Library Foundation:
Kris Lindsay. City staff: Library Director Jack Pawlowski and Library Outreach and
Program Coordinator Dina Bayles.
Absent: NA
2. APPROVAL OF MINUTES
December 15, 2025
A motion was made by Susan Baum and seconded by Robin Waggoner to approve
the December 15, 2025 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Presentation on Library’s Departmental Structure
Director Pawlowski introduced and explained the library’s organizational chart along
with job duty specifics. Board member Al Cain inquired about staffing allocation with
the Makerspace addition, and whether additional staff were needed or the feasibility
of utilizing volunteers in the Makerspace. Discussion was had about exploring a new
hire in the next cycle as a staff member must always be present in the Makerspace
due to the waiver and nature of the equipment. Board members complimented the
library on great customer service with a small staff.
3b Makerspace Update
The Makerspace continues to grow in usage with 202 patrons using it over the last
four months. Board member Susan Baum inquired about the age minimum for
MONDAY APRIL 20,2026 - 6:00 PM
Colleyville Library Board Minutes April 20,2026
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children using the equipment, which was answered with age of 13 to use the
equipment independently without a parent. Questions regarding how much
instruction patrons are given while making a project, to which Director Pawlowski
answered that staff can guide usage of the equipment but patrons are required to
make the project themselves. The library’s goal is to start offering classes and
programs in the Makerspace in August. Al Cain inquired whether the library will
assess underutilized equipment. Director Pawlowski addressed some IT and data
port issues inside the Makerspace that should be resolved during and after the
summer, with usage assessments made in the fall.
3c Summer Reading Program Update
Director Pawlowski shared the summer reading theme “Chill Out and Read” along
with the scheduled summer calendar of events. Decorations are being ordered in
preparation for summer reading. Registration for the reading challenge as well as
story time programs is May 18th with the kick-off party on May 29th. Tuesday and
Thursday performers are scheduled along with regular adult and team programs.
3d Discussion of Items for Future Agendas
Director Pawlowski advised of the next board meeting on Monday, August 17, 2026
at 6:00 PM. Voluntary Library Fund will be discussed regarding funding and
allocation of funds. A $5,000 Woman’s Club grant for Tonie boxes was received and
will be discussed at the August board meeting.
4. REPORTS
4a Librarian's Report
A. Monthly Statistics
Director Pawlowski noted the four month statistics look good, especially the gate
count, circulation and program attendance. Statistics are on par with last year.
Discussion was had about streamlining and updating statistics reporting which is
scheduled to be completed by August meeting. Program attendance was good with
positive feedback from post-program surveys. Board member Molly Skinner inquired
about the number of Colleyville residents that were library card-holders, as the
percentage seemed high for the community. Outreach and the Makerspace have had
an impact on the number of patrons either returning to the library or joining as a
new member. Requiring a library card for the Makerspace and programs has helped,
along with increased demand for the digital collection. Discussion was had about
access to the Dallas Morning News through Pressreader.
Colleyville Library Board Minutes April 20,2026
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4b Friends of the Colleyville Public Library Report
Joan Roberts provided donations updates along with Better World Books and Thrift
Books sales. These are revenue generating sources along with the ongoing book
sale inside the library. The refreshing and rotating of the book sale selection has
increased activity at the Friends book sale shelves. Joan explained the process of
sending books to resale vendors.
4c Colleyville Public Library Foundation Report
Kris Lindsay introduced herself as the new president of the Foundation, and the
Foundation Board now has a total of 15 members. North Texas Giving Day has been
the primary fundraiser, and fundraising opportunities will be reviewed and ongoing.
Investment of Foundation funds is being reviewed as well.
5. ADJOURNMENT
A motion was made by Darrell Brown and seconded by Ellen Stotmeister to adjourn
the meeting of the Colleyville Library Board at 6:40 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF _7_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS
THE _17 _ DAY OF _August _.
Minutes taken and prepared by:
Dina Bayles
Library Outreach and Program Coordinator