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HomeMy WebLinkAboutColleyville Center-Agenda Packets-09/28/2026 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE AGENDA 5301 Riverwalk Drive MONDAY, SEPTEMBER 28, 2026 - 5:30 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES February 16, 2026 3. REGULAR AGENDA ITEMS 3a Advisory Committee Updates: Introduction of Committee members Adoption of Colleyville Center Advisory Committee Bylaws Update on Future Advisory Committee Meeting Dates 3b Budget and Utilization Update 3c Community Engagement and Marketing Update 3d Update on Facility Maintenance and Improvements 3e Discussion of Items for Future Agendas 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards on September 22, 2026 by 5:00 p.m. Chelsea Rose Colleyville Center Manager A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE MINUTES 5301 Riverwalk Drive MONDAY, FEBRUARY 16, 2026 - 5:30 PM PRESENT: Fred Mills, Chair; Emily Aguilar, Vice-Chair; Lee Koch; Alex Thomas; Paul Vigiletti; Ann Morgan; Jessica Harig; Kristi Isbell, Asst. Venue Manager ABSENT: Judith Goodwin; Louis Miller; Keith Kithsiri; Darla Dennison; Chris Carlson; Chelsea Rose, Manager of Colleyville Center and Colleyville Business Center. 1. CALL TO ORDER The meeting was called to order by Fred Mills at 5:39 p.m. 2. APPROVAL OF MINUTES Lee Koch motioned for approval of the November 17, 2026 minutes. Ann Morgan seconded the motion. The motion was approved with no dissension. 3. REGULAR AGENDA ITEMS 3a Budget and Utilization Update Kristi Isbell provided a review of utilization that compared Nov 2025 – Feb 2026 to the same months in 2024-2025. Isbell noted 91% utilization and 4,312 guests in most recent quarter compared to 96% utilization and 3,949 guests for same in 2024-2025. Isbell pointed out that segment breakdown (City, Non-Profit, HOA, GCISD, Resident, and Standard) remains similar year-over-year and provided specific examples for the small fluctuations. Isbell provided event photos from the same quarter that included GCISD Walk of Honor, a resident’s wedding, a non-profit fundraiser, a Thanksgiving luncheon, and high school football banquets in addition to several City events. 3b Community Engagement and Marketing Update Isbell provided a photo of the vendor table used to promote both the Colleyville Center and the Colleyville Business Center at the Colleyville Chamber’s WOW event in November. Additionally, Isbell provided new “Mint for Gathering” swag as an example of a promotional item used with sponsorships. Isbell listed the various events attended or led by Chelsea Rose, Manager, and other initiatives on behalf of the City’s economic development department. Colleyville Center Advisory Committee Minutes November 18, 2024 City of Colleyville Page 2 Regarding community engagement, Isbell provided the results of the Business BINGO game over the holidays with 420 residents participating in the game and 88% of the residents completing the game. Isbell noted that the Winter Gift Card program began February 2 and is different in that there is a limited number available and available for pick-up only by residents at 3 City departments (Colleyville Center, Library, and Recreation Center). Isbell noted that 371 people were in the Colleyville Center on the first day of the Restaurant Gift Card distribution and 1,109 at the close of the two weeks prior to this meeting. Isbell provided statistics on social media views noting that posts about the City Gift Cards, shared City posts, and videos receive the highest interaction. 3c Update on Facility Maintenance and Improvements Isbell displayed photos of the collaboration project, in the north lawn, with the Colleyville Garden Club. Ann Morgan contributed updates and noted that the stonework, paving, and trees are installed. Morgan described the statue and bench that are forthcoming. Isbell explained that the window maintenance and repair project will go out to bid, again, in March or April and July - August 2026 is being reserved for the repair with more details to come as the bid is awarded. Morgan provided details on the upcoming Colleyville Garden Club Plant Sale to be held at the Colleyville Center in April and details on the newly unveiled Texas Tree Trail installation behind the Colleyville Senior Center. Fred Mills added that the Colleyville Car & Bike Show on the same day, south of City Hall. Isbell provided history on the conception of Colleyville Business Center and its move from Colleyville Blvd to The Village at Colleyville last year. Because on site, Isbell described the space, uses, and types of interest in the offices and Board Room and the partnership with the Colleyville Chamber of Commerce for staffing and promotion. Isbell explained that CBC access is meant to be easy and convenient and provide short-term space with daily and monthly rates or serve as launch pad for start-ups. Isbell noted that the next Colleyville Economic Forum is Thursday, February 26 in the CBC Board Room. 3d Discussion of Items for Future Agendas No other items were presented for future agendas. Isbell provided dates for upcoming Colleyville Center Advisory Committee meetings: February 15, 2027 and August 16, 2027 at the Colleyville Center. 4. ADJOURNMENT Paul Vigiletti motioned to adjourn the meeting. Lee Koch seconded the motion. The motion was approved with no dissension. The meeting was adjourned at 6:26 p.m. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 17TH DAY OF AUGUST, 2026. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3a Agenda Date 9/28/2026 Number - Type Regular Agenda Items Department Colleyville Center Title Advisory Committee Updates: Explanation This item allows for the: • Introduction of Committee members • The adoption of the updated Colleyville Center Advisory Committee Bylaws approved at the June 2, 2026 City Council Meeting • A discussion on Future Advisory Committee Meeting dates. Attachments 1. 06.2026 - Colleyville Center Advisory Committee Roster 2. Colleyville_Center_Advisor Bylaws Updated 6/18/2026 COLLEYVILLE CENTER ADVISORY COMMITTEE Carol Wollin (817) 798-3058 cwollin@aol.com TERM: March 2026 – March 2028 Lee Koch (817) 975-3898 lkoch1212@gmail.com TERM: March 2026 – March 2028 Fred Mills (817) 320-6862 saxmills@verizon.net TERM: March 2026 – March 2028 Emily Aguilar (817) 908-5906 emily.rice20@gmail.com TERM: March 2025 – March 2027 Alex Thomas (904) 703-9008 attx@yahoo.com TERM: March 2026 – March 2028 Paul Vigiletti (817) 485-7417 paubervig@att.net TERM: March 2025 – March 2027 Colleyville Garden Club Ann Morgan (575) 640-6790 aamorgan12@gmail.com TERM: March 2025 – March 2027 Colleyville Lions Club Louis C. Miller (817) 994-6180 louismiller45@gmail.com TERM: March 2025 – March 2027 National Charity League Tamaron Hunt (214) 226-6993 Tamaron.hunt@gmail.com TERM: March 2026 – March 2028 Colleyville Rotary Club Keith Kithsiri Serindip1@gmail.com TERM: March 2026 – March 2028 Colleyville Woman's Club Darla Dennison (817) 770-8805 TERM: March 2026 – March 2028 Colleyville Chamber of Commerce Chris Carlson (682) 225-2110 chris@smartdfwrealty.com TERM: March 2026 – March 2028 COLLEYVILLE CENTER ADVISORY COMMITTEE BYLAWS ARTICLE I – Identification and Purpose The Colleyville Community Center Advisory Committee was established by the City Council of Colleyville, Texas, by Resolution R-93-893 on June 15, 1993. The purpose of Colleyville Community Center Advisory Committee is to maximize the role of citizens in the planning, design and operation of the Community Center project and was established for a time period not to exceed one year. The Colleyville Community Center Advisory Committee’s charge was revised by the City Council of Colleyville, Texas, by Resolution R-97-1326 on October 21, 1997. The purpose of the Colleyville Community Center Advisory Committee is to -recommend policies for rental and use of the Colleyville Center including policies and procedures; fee structure; develop long range plans for the use and marketing of the Center; and provide a written report of the Committee’s activities and future plans to City Council on an annual basis. The Colleyville Community Center name was changed by City Council, by Resolution R-02- 2058 on November 19, 2002, to Colleyville Center. ARTICLE II – Membership 2.1 The Colleyville Center Advisory Committee shall consist of fourteen members (14) who shall be appointed by the City Council for a two-year term. The following civic organizations shall select a single representative from their organization to serve on the Advisory Committee for a two-year term; Colleyville Women’s Club, Colleyville Lions Club, Colleyville Garden Club, Colleyville Chapter of National Charity League, Arts Council NE and Colleyville Rotary Club. All other members of the Advisory Committee shall serve at-large. 2.2 Members shall serve without compensation and until their successors are appointed. 2.3 Members must be residents of Colleyville, Texas unless City Council waives the residency requirement. 2.4 Vacancies on the Colleyville Center Advisory Committee shall be reported to the City Secretary and will be filled with an appointment by the City Council for the length of the unexpired term. Colleyville Center Advisory Committee Bylaws 2.5 If a member of the Colleyville Center Advisory Committee fails to maintain a seventy- five percent (75%) attendance record for all regularly scheduled meetings, the Chair or staff liaison will notify the City Secretary. City Council may, at its discretion, declare a vacancy, advertise the open position, or appoint a replacement without advertising. ARTICLE III – Officers 3.1 The officers of the Colleyville Center Advisory Committee shall be the Chair and the Vice Chair. 3.2 The Colleyville Center Advisory Committee shall elect the Chair and Vice Chair annually, from among the members, at the next regularly scheduled meeting following City Council appointments. The Chair, shall have a minimum committee tenure of one-year, and the Vice Chair with no length of term requirement. The officers shall serve one-year terms or until a successor is elected. 3.3 In the event of resignation or incapacity of the Chair, the Vice Chair shall serve as the Chair for the unexpired portion of the term. 3.4 City staff shall take minutes of the meeting and serve as custodian of Colleyville Center Advisory Committee records. ARTICLE IV – Meetings 4.1 Regular meetings shall be held quarterly, on the second or third Monday of February, May, August and November at 5:30 p.m., at Colleyville Center. Meeting dates, times and location may be changed, as necessary. 4.2 Members unable to attend a regular meeting shall notify the Chair or staff liaison by noon of the meeting day. 4.3 A majority of the voting Colleyville Center Advisory Committee members shall constitute a quorum to conduct business of the Colleyville Center Advisory Committee. The act of the Colleyville Center Advisory Committee members present at a meeting, at which a quorum is in attendance, shall constitute the act of the Colleyville Center Advisory Committee. 4.4 Meeting agendas will be posted on the City Hall bulletin boards and the City’s web site 72 hours prior to a meeting. Approved meeting minutes will be included in City Council agenda packets under Reports. 4.5 Meeting agenda packets will be distributed to each member 72 hours prior to a meeting. Colleyville Center Advisory Committee Bylaws 4.6 The Chair shall preside at all meetings. In the absence of the Chair, the Vice Chair shall preside. 4.7 The Chair may recognize individuals wishing to speak regarding an item on the agenda. 4.8 Special meetings may be called at the request of the Chair or three members of the Colleyville Center Advisory Committee for the transaction of business. Posting and notification of meeting requirements shall apply to special meetings. 4.9 The Colleyville Center Advisory Committee may establish subcommittees as deemed appropriate. Such committees will be dissolved upon completion of the charge or task. ARTICLE V – Duties and Responsibilities 5.1 The Colleyville Center Advisory Committee acts in an advisory capacity to the City Council in all matters pertaining to Colleyville Center. 5.2 Committee members recommend policies for rental and use of the Colleyville Center including policies and procedures, and fee structure, develop long range plans for the use and marketing of the Center; and provide a written report of the Committee’s activities and future plans to City Council on an annual basis. 5.3 Committee members shall cooperate with City boards, commissions and committees, other governmental agencies, civic groups, and all citizens of the City in the advancement of the Colleyville Center. 5.4 The Colleyville Center Advisory Committee members shall sign the Acknowledgement Statement in accordance with the Colleyville City Charter, Section 14.02, Personal Financial Interest, Subsection G, Oath, which acknowledges familiarity with the referenced section and Chapter 171 of the Local Government Code pertaining to conflict of interest. 5.5 The Colleyville Center Advisory Committee member shall meet the filing requirements of The Disclosure Act. The City is required to place all Conflict Disclosure Statements submitted to the City on the City’s web site. 5.6 The Colleyville Center Advisory Committee member will take the Attorney General Texas Open Meetings Act on-line training course or obtain a DVD of the training course from the City Secretary, and provide a copy of the Certificate of Course Completion to the City Secretary. The training must be completed not later than the 90th day after the date the member takes the oath of office or otherwise assumes responsibilities as a member of the governmental body. Colleyville Center Advisory Committee Bylaws ARTICLE VI – Amendments 6.1 These bylaws may be amended by a majority vote at any regular meeting, if all members have been notified of the proposed amendment 72 hours prior to such meeting. Amendments must be in compliance with applicable City ordinances. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3b Agenda Date 9/28/2026 Number - Type Regular Agenda Items Department Colleyville Center Title Budget and Utilization Update Explanation Staff will provide a budget and utilization update for February 2026 - August 2026. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3c Agenda Date 9/28/2026 Number - Type Regular Agenda Items Department Colleyville Center Title Community Engagement and Marketing Update Explanation Staff will provide an update on community engagement and marketing efforts on behalf of the Colleyville Center and Colleyville Business Center. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3d Agenda Date 9/28/2026 Number - Type Regular Agenda Items Department Colleyville Center Title Update on Facility Maintenance and Improvements Explanation Staff will provide an update on recent venue maintenance and improvements. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3e Agenda Date 9/28/2026 Number - Type Regular Agenda Items Department Colleyville Center Title Discussion of Items for Future Agendas Explanation This item allows for the discussion of items for future agendas and to confirm upcoming meeting dates in March and September 2027. Attachments