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HomeMy WebLinkAboutCity Council-Minutes-01/21/2026 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 WEDNESDAY, JANUARY 21, 2026 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Fire Department Update WS-2 Discussion of the January 21, 2026, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.076 - Deliberation regarding Security - discussion of the City's Emergency Management Response and Mitigation Plan Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lee Johnson, Bear Valley Church PLEDGE OF ALLEGIANCE: City Attorney City Council Agenda January 21, 2026 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-26-5110 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Presentation of the GFOA Budget Award — Mayor Bobby Lindamood and Finance Director Cassie Smith 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-26-5111 4a Approval of the January 6, 2026, City Council minutes 4b Approval to purchase a replacement Toro Multi Pro WM Turf Sprayer from Professional Turf Products, L.P., through the Buyboard Purchasing Cooperative in an amount not to exceed $73,448.65, approving the disposal of the unit being replaced, and authorizing the City Manager to execute the proposal 4c Approval of the First Amendment to the Construction Services Agreement with Landscape Lighting of Fort Worth, Inc., dba Illuminations by Greenlee, for the SH26 Electrical and Lighting Extension Project in an amount not to exceed $73,473.00, and authorizing the City Manager to execute the Amendment 4d Approval of a VMWare License and Support Agreement, with SHI Government Solutions, Inc. (SHI), through the TIPS Purchasing Cooperative, in an amount not to exceed $82,242.56, and authorizing the City Manager to execute the Agreement 4e Approval of an agreement with CivicPlus, LLC, for website redevelopment and content management in an amount not to exceed $84,404.72, for the initial twelve-month term, and a recurring annual fee for services thereafter in the initial amount of $39,999.02, subject to increase in future annual terms, and authorizing the City Manager to execute the agreement 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - December 2025 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-26-2357 Amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority City Council Agenda January 21, 2026 City of Colleyville Page 3 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-26-5112 Approval of a resolution adopting the Tarrant County Multi-Jurisdiction Hazard Mitigation Action Plan 7b Resolution R-26-5113 Approval of a resolution calling a General Election for the purpose of electing City Councilmembers to Place 3 and Place 4 and authorizing a joint election agreement and contract for election services with Tarrant County Elections Administration 8. CITIZEN COMMENTS 9. REPORTS September 9, 2025 Sign Board of Appeals Minutes December 8, 2025 Planning and Zoning Commission Minutes December 22, 2025 Planning and Zoning Commission Worksession Minutes 10. RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR WEDNESDAY, JANUARY 21, 2026 - READING AND PUBLIC HEARING - RESOLUTION R-26-5114 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, January 15, 2026, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 WEDNESDAY, JANUARY 21, 2026 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Wednesday, January 21, 2026, at 5:31 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Tim Raine. ABSENT: Kimberly Holt Gunderson. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Assistant Fire Chief Tim Folden, Finance Director Cassie Smith, Public Works and Parks and Recreation Director Lisa Escobedo, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Fire Department Update Fire Chief Mark Cantrell reviewed the Department’s organizational chart, apparatus, equipment, technology, and awards. Chief Cantrell highlighted department training programs, and the new training building, which was constructed with capital funds and deployment revenue. The department’s partnerships, community outreach programs, and call and response statistics were also presented. WS-2 Discussion of the January 21, 2026, City Council regular agenda items There was no discussion of this item. Mayor Lindamood adjourned the Worksession at 5:59 p.m. and called the Executive Session to Order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities City Council Minutes January 21, 2026 City of Colleyville Page 2 Section 551.076 - Deliberation regarding Security - discussion of the City's Emergency Management Response and Mitigation Plan Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:00 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:08 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Tim Raine. ABSENT: Kimberly Holt Gunderson. INVOCATION: Mayor Bobby Lindamood PLEDGE OF ALLEGIANCE: City Attorney 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-26-5110 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. Presentation of the GFOA Budget Award — Mayor Bobby Lindamood and Finance Director Cassie Smith Mayor Lindamood and the City Council, assisted by Finance Director Cassie Smith, announced the City had earned for the 32nd year in a row, the GFOA's Distinguished Budget Presentation Award for its budget for FY2025-2026. City Council Minutes January 21, 2026 City of Colleyville Page 3 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-26-5111 4a Approval of the January 6, 2026, City Council minutes 4b Approval to purchase a replacement Toro Multi Pro WM Turf Sprayer from Professional Turf Products, L.P., through the Buyboard Purchasing Cooperative in an amount not to exceed $73,448.65, approving the disposal of the unit being replaced, and authorizing the City Manager to execute the proposal 4c Approval of the First Amendment to the Construction Services Agreement with Landscape Lighting of Fort Worth, Inc., dba Illuminations by Greenlee, for the SH26 Electrical and Lighting Extension Project in an amount not to exceed $73,473.00, and authorizing the City Manager to execute the Amendment 4d Approval of a VMWare License and Support Agreement, with SHI Government Solutions, Inc. (SHI), through the TIPS Purchasing Cooperative, in an amount not to exceed $82,242.56, and authorizing the City Manager to execute the Agreement 4e Approval of an agreement with CivicPlus, LLC, for website redevelopment and content management in an amount not to exceed $84,404.72, for the initial twelve-month term, and a recurring annual fee for services thereafter in the initial amount of $39,999.02, subject to increase in future annual terms, and authorizing the City Manager to execute the agreement Mayor Lindamood read Resolution R-26-5111 in its entirety. Director of Public Works and Parks and Recreation Lisa Escobedo presented item 4b. Capital Projects Program Manager Elijah Dorminy presented item 4c. Mayor Lindamood noted the City is securing a quote to extend the lighting to Tinker Road. ISM Manager Patrick Stotts introduced System Administrator Julian Smith who presented item 4d. Assistant City Manager Adrienne Lothery presented item 4e. There was general discussion of cost and design. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Mayor Pro Tem Elder made a motion to approve Resolution R-26-5111, seconded by Councilmember Alphonso. City Council Minutes January 21, 2026 City of Colleyville Page 4 The motion was approved by the following vote: Ayes: 6 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Tim Raine. Absent: 1 - Kimberly Holt Gunderson. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - December 2025 Finance Director Cassie Smith reviewed the December 2025 Finance Report. She noted property taxes are due in January, with the majority of collections being received in December and January. Director Smith reviewed sales tax collection and provided a five-year recap and one-year regional benchmark. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-26-2357 Amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority Mayor Lindamood read the caption of Ordinance O-26-2357. Finance Director Cassie Smith presented this item and noted the proposed rate was revaluated and the new Trinity River Authority (TRA) pass-through rate has been readjusted to reduce what was previously recommended. There was general discussion of the TRA reporting and budget process. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Raine made a motion to approve Ordinance O-26-2357, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 6 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Tim Raine. Absent: 1 - Kimberly Holt Gunderson. City Council Minutes January 21, 2026 City of Colleyville Page 5 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-26-5112 Approval of a resolution adopting the Tarrant County Multi-Jurisdiction Hazard Mitigation Action Plan Mayor Lindamood read Resolution R-26-5112 in its entirety. Emergency Management Coordinator Kenny Phillips presented this item and noted the City first adopted the Tarrant County Hazard Mitigation Action Plan (HAZMAP), in 2015. Per FEMA the plan is required to be updated and approved by each entity every five years. He said with the HAZMAP in place, a more sustainable and disaster- resistant city is created, strategies to lessen or eliminate the effects of potential hazards are identified, strategies are communicated to the state and federal partners, to help with funding if it becomes available, and public awareness is increased. He also noted because of the City’s participation, the City has been eligible to apply for the Local Hazard Mitigation Action Plan grants, including one that offset seventy-five percent of the costs for a backup generator at City Hall, and a backup pump station generator. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Graves made a motion to approve Resolution R-26-5112, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 6 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Tim Raine. Absent: 1 - Kimberly Holt Gunderson. 7b Resolution R-26-5113 Approval of a resolution calling a General Election for the purpose of electing City Councilmembers to Place 3 and Place 4 and authorizing a joint election agreement and contract for election services with Tarrant County Elections Administration Mayor Lindamood read Resolution R-26-5113 in its entirety. City Secretary Christine Loven presented this item which calls for a General Election May 2, 2026, for Councilmember Places 3 and 4, authorizes a contract with Tarrant County Elections Administration and the use of the Annex A Colleyville Vote Center. City Council Minutes January 21, 2026 City of Colleyville Page 6 Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Alphonso made a motion to approve Resolution R-26-5113, seconded by Councilmember Raine. The motion was approved by the following vote: Ayes: 6 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Tim Raine. Absent: 1 - Kimberly Holt Gunderson. 8. CITIZEN COMMENTS There was no one present wishing to speak. 9. REPORTS September 9, 2025 Sign Board of Appeals Minutes December 8, 2025 Planning and Zoning Commission Minutes December 22, 2025 Planning and Zoning Commission Worksession Minutes There was no action taken. 10. RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR WEDNESDAY, JANUARY 21, 2026 - READING AND PUBLIC HEARING - RESOLUTION R-26-5114 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:04 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 3RD DAY OF FEBRUARY 2026. Minutes taken and prepared by: Christine Loven, TRMC City Secretary