HomeMy WebLinkAboutLibrary Board-Minutes-12/15/2025
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD
MINUTES
110 Main Street, Colleyville, Texas, 76034
MONDAY DECEMBER 15, 2025 - 6:00 PM
1. CALL TO ORDER
Chair Al Cain called the meeting of the Colleyville Library Board to order at 6:00
p.m.
Present: Chair Al Cain, and Board members: Bill Utley, Ellen Stotmeister, Molly
Skinner, Robin Waggoner, Darrell Brown, David Thach, Susan Baum. City staff:
Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina
Bayles.
Absent: NA
2. APPROVAL OF MINUTES
August 11, 2025
A motion was made by Molly Skinner and seconded by Darrell Brown to approve the
August 11, 2025 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Introduction of new Colleyville Library Board Members
Introductions were made by the board members. Bill Utley, Ellen Stotmeister, and
Robin Waggoner were introduced and welcomed as new board members.
3b Election of Chair and Vice-Chair
Molly Skinner nominated Al Cain as Chair to which Susan Baum seconded. Al Cain
accepted. Susan Baum nominated Molly Skinner as Vice-Chair which was seconded
by Robin Waggoner and David Thach. Molly Skinner accepted.
3c Review Colleyville Library Board Bylaws
Colleyville Library Board Minutes December 15, 2025
City of Colleyville Page 2
Al Cain addressed Article IV for number of meetings and 75% meeting attendance
requirement. Director Pawlowski will be working with the City Secretary to discuss
any updates to Article IV regarding new meeting dates and required attendance.
3d Makerspace Update
Director Pawlowski noted the ribbon cutting for the Makerspace was Tuesday,
December 2nd at 5:00 PM and was well attended. First day of operation was
Wednesday, December 3rd with operating hours given to the board. Existing staff
are being utilized to run the Makerspace 20 hours per week. There have been 43
people touring the space and six patrons using the Makerspace as of today’s date,
for a total of 7.5 hours of utilization.
3e Discussion of Items for Future Agendas
Darrell Brown inquired about how the library is staffed, specifically how many full-
time and part-time employees. Director Pawlowski informed the board there are five
full-time staff members and 15 part-time staff at the library and would be able to
provide a staff organizational chart at the next meeting. Susan Baum asked about
volunteer utilization to which Director Pawlowski explained how the teen volunteers
and adult volunteers support both the youth services and adult services areas.
Director Pawlowski addressed the next board meeting date of Monday, April 20th,
with the upcoming meeting dates being the 3rd Monday of April, August, and
December. Future dates will be locked in at prior meetings due to potential holiday
conflicts.
4. REPORTS
4a Librarian's Report
A. Monthly Statistics
Director Pawlowski noted the September statistics are a good indication of how the
year wrapped up. Circulation statistics were high, with Cloud Library usage
continuing to grow. Hoopla usage is growing with 526 checkouts from June through
September. Hoopla averages almost 100 uses per month at $200 per month in pay
per use charges. The entire Hoopla offerings were discussed to include e-books, e-
audiobooks, music, TV shows, comics and binge passes. Two months into the new
fiscal year, the gate count is high along with circulation statistics. Program
attendance and statistics are strong as well.
B. Donations
The Garden Club donated the wreath at the Circulation Help Desk.
Colleyville Library Board Minutes December 15, 2025
City of Colleyville Page 3
C. Library Programs
Holiday programs have been well attended. Winter/Spring Program brochure will be
finalized on December 16th and published upon approval. Registration starts on
Monday, January 5th with classes beginning on Monday, January 12th. Promotional
support will be given through various channels to increase program attendance. The
Winter Reading Challenge also begins on Monday, January 12th and is open to all
ages. This bingo challenge encourages patrons to explore the library and its services
in addition to reading. The Winter Reading Challenge ends on February 28th.
Director Pawlowski invited discussion regarding revising monthly statistics reporting
to reflect current and pertinent library usage, such as the remote locker system and
the new Makerspace. The next meeting will be additional discussion on the
suggested updated revisions and what the board is interested in evaluating
statistically. Molly Skinner inquired about statistics with the new library card and
patron turnover from moving or not renewing cards. Director Pawlowski informed
the board of the purging process with our database once per year around April.
Library cardholder numbers are higher, and patron retention is better. Bill Utley
asked how the library tracks patron visits inside the library and Director Pawlowski
explained how the gate count system tracks movement into and out of the library.
Ellen Stotmeister asked for more information about the remote locker system at the
Colleyville Rec Center. Director Pawlowski explained the process of putting items on
hold for pickup at the locker, how to check out browse-and-borrow items, and how
to return items at the remote locker. The locker has been very popular with the
eastern perimeter of Colleyville with steady monthly usage. Al Cain acknowledged
that the Colleyville Rec Center staff have been very helpful with assisting patrons
with the locker and promoting it.
4b Friends of the Colleyville Public Library Report
No members were present.
4c Colleyville Public Library Foundation Report
No members were present.
5. ADJOURNMENT
A motion was made by Darrell Brown and seconded by Susan Baum to adjourn the
meeting of the Colleyville Library Board at 6:39 p.m. The motion was approved
unanimously.
Colleyville Library Board Minutes December 15, 2025
City of Colleyville Page 4
APPROVED BY A VOTE OF 10 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
20th DAY OF APRIL 2026.
Minutes taken and prepared by:
Dina Bayles
Library Outreach and Program Coordinator