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Home My WebLink AboutLibrary Board-Agenda Packets-04/20/2026 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD AGENDA Public Library - 110 Main Street MONDAY, APRIL 20, 2026 - 6:00 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES December 15, 2025 3. REGULAR AGENDA ITEMS 3a Presentation on Library's Departmental Structure 3b Makerspace Update 3c Summer Reading Program Update 3d Discussion of Items for Future Agendas 4. REPORTS Librarian's Report Friends of the Colleyville Public Library Report Colleyville Public Library Foundation Report 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Tuesday, April 14, 2026, by 5:00 p.m. Jack Pawlowski Library Director A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY DECEMBER 15, 2025 - 6:00 PM 1. CALL TO ORDER Chair Al Cain called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present: Chair Al Cain, and Board members: Bill Utley, Ellen Stotmeister, Molly Skinner, Robin Waggoner, Darrell Brown, David Thach, Susan Baum. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: NA 2. APPROVAL OF MINUTES August 11, 2025 A motion was made by Molly Skinner and seconded by Darrell Brown to approve the August 11, 2025 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board Members Introductions were made by the board members. Bill Utley, Ellen Stotmeister, and Robin Waggoner were introduced and welcomed as new board members. 3b Election of Chair and Vice-Chair Molly Skinner nominated Al Cain as Chair to which Susan Baum seconded. Al Cain accepted. Susan Baum nominated Molly Skinner as Vice-Chair which was seconded by Robin Waggoner and David Thach. Molly Skinner accepted. 3c Review Colleyville Library Board Bylaws Colleyville Library Board Minutes December 15, 2025 City of Colleyville Page 2 Al Cain addressed Article IV for number of meetings and 75% meeting attendance requirement. Director Pawlowski will be working with the City Secretary to discuss any updates to Article IV regarding new meeting dates and required attendance. 3d Makerspace Update Director Pawlowski noted the ribbon cutting for the Makerspace was Tuesday, December 2nd at 5:00 PM and was well attended. First day of operation was Wednesday, December 3rd with operating hours given to the board. Existing staff are being utilized to run the Makerspace 20 hours per week. There have been 43 people touring the space and six patrons using the Makerspace as of today’s date, for a total of 7.5 hours of utilization. 3e Discussion of Items for Future Agendas Darrell Brown inquired about how the library is staffed, specifically how many full- time and part-time employees. Director Pawlowski informed the board there are five full-time staff members and 15 part-time staff at the library and would be able to provide a staff organizational chart at the next meeting. Susan Baum asked about volunteer utilization to which Director Pawlowski explained how the teen volunteers and adult volunteers support both the youth services and adult services areas. Director Pawlowski addressed the next board meeting date of Monday, April 20th, with the upcoming meeting dates being the 3rd Monday of April, August, and December. Future dates will be locked in at prior meetings due to potential holiday conflicts. 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski noted the September statistics are a good indication of how the year wrapped up. Circulation statistics were high, with Cloud Library usage continuing to grow. Hoopla usage is growing with 526 checkouts from June through September. Hoopla averages almost 100 uses per month at $200 per month in pay per use charges. The entire Hoopla offerings were discussed to include e-books, e- audiobooks, music, TV shows, comics and binge passes. Two months into the new fiscal year, the gate count is high along with circulation statistics. Program attendance and statistics are strong as well. B. Donations The Garden Club donated the wreath at the Circulation Help Desk. Colleyville Library Board Minutes December 15, 2025 City of Colleyville Page 3 C. Library Programs Holiday programs have been well attended. Winter/Spring Program brochure will be finalized on December 16th and published upon approval. Registration starts on Monday, January 5th with classes beginning on Monday, January 12th. Promotional support will be given through various channels to increase program attendance. The Winter Reading Challenge also begins on Monday, January 12th and is open to all ages. This bingo challenge encourages patrons to explore the library and its services in addition to reading. The Winter Reading Challenge ends on February 28th. Director Pawlowski invited discussion regarding revising monthly statistics reporting to reflect current and pertinent library usage, such as the remote locker system and the new Makerspace. The next meeting will be additional discussion on the suggested updated revisions and what the board is interested in evaluating statistically. Molly Skinner inquired about statistics with the new library card and patron turnover from moving or not renewing cards. Director Pawlowski informed the board of the purging process with our database once per year around April. Library cardholder numbers are higher, and patron retention is better. Bill Utley asked how the library tracks patron visits inside the library and Director Pawlowski explained how the gate count system tracks movement into and out of the library. Ellen Stotmeister asked for more information about the remote locker system at the Colleyville Rec Center. Director Pawlowski explained the process of putting items on hold for pickup at the locker, how to check out browse-and-borrow items, and how to return items at the remote locker. The locker has been very popular with the eastern perimeter of Colleyville with steady monthly usage. Al Cain acknowledged that the Colleyville Rec Center staff have been very helpful with assisting patrons with the locker and promoting it. 4b Friends of the Colleyville Public Library Report No members were present. 4c Colleyville Public Library Foundation Report No members were present. 5. ADJOURNMENT A motion was made by Darrell Brown and seconded by Susan Baum to adjourn the meeting of the Colleyville Library Board at 6:39 p.m. The motion was approved unanimously. Colleyville Library Board Minutes December 15, 2025 City of Colleyville Page 4 APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE _ _ DAY OF _ ___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3a Agenda Date 4/20/2026 Number - Type Regular Agenda Items Department Library Title Presentation on Library's Departmental Structure Explanation During the discussion of items for future agendas at the December 15, 2025, Library Board meeting, Board Member Brown asked for a short report on the Library's staffing and organizational structure of the Library. Director Pawlowski will provide a report on the Library's staff and organizational structure. Attachments 1. Library Org Chart L I B R A R Y D I R E C T O R A D U L T S E R V I C E S S U P E R V I S O R T E E N L I B R A R I A N A D M I N A S S I S T A N T C I R C U L A T I O N S U P E R V I S O R Y O U T H S E R V I C E S S U P E R V I S O R O U T R E A C H C O O R D I N A T O R L I B R A R Y A S S I S T A N T C L E R K C L E R K C L E R K C O L L E Y V I L L E P U B L I C L I B R A R Y O R G A N I Z A T I O N A L C H A R T C A T A L O G L I B R A R I A N L I B R A R Y A S S I S T A N T L I B R A R Y A S S I S T A N T L I B R A R Y A S S I S T A N T L I B R A R Y A S S I S T A N T L I B R A R Y A S S I S T A N T L I B R A R Y A S S I S T A N TLIBRARY A S S I S T A N T L I B R A R Y A S S I S T A N T = M A K E R S P A C E T E A M = F U L L T I M E = P A R T T I M E City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3b Agenda Date 4/20/2026 Number - Type Regular Agenda Items Department Library Title Makerspace Update Explanation Library Director Jack Pawlowski will present an update on the Library's Makerspace. Attachments 1. Makerspace Update Month Laminator #Sewing #1 #Sewing #2 # Cricut & Heatpress # Button Maker # Laser Engraver #3D Printer # Total Hours Total Users October 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 December 1.5 5 1 2 0 0 2.5 3 3.75 18 20.5 15 10 11 39.25 54.00 January 1 4 0 0 0 0 8.75 5 2 5 7.5 12 7.5 12 26.75 38.00 February 5.5 7 0 0 0 0 4.25 5 5.25 11 9.25 7 17.75 17 42.00 47.00 March 2.75 4 1.25 1 0 0 5.25 4 3.75 11 11.75 15 26.5 28 51.25 63.00 April 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 May 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 June 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 July 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 August 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 September 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 TOTAL 11 20 2 3 0 0 21 17 15 45 49 49 62 68 159.25 202.00 Colleyville Public Library Makerspace Equipment Usage FY 2025-2026 Colleyville Makerspace City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3c Agenda Date 4/20/2026 Number - Type Regular Agenda Items Department Library Title Summer Reading Program Update Explanation Library Director Jack Pawlowski will present an update on the 2026 Summer Reading Program. Attachments 1. Chill Out and Read 110 Main Street Colleyville, TX 76034 817-503-1150 www.colleyvillelibrary.com Colleyville Public LibraryColleyville Public Library Summer 2026Summer 2026 Colleyville Public Library Summer 2026 Mon.Mon.Mon.Tues.Tues.Tues.Wed.Wed.Wed.Thurs.Thurs.Thurs.Fri.Fri.Fri. America’s Birthday Party! 2:00 p.m. Library Meeting Rm Will Baffle 2:00 p.m. Library Meeting Rm 222 333 444111 555 999 101010 111111888 121212 161616 171717 181818151515 191919 222222 303030 232323 262626252525242424 JuneJuneJune Summer Reading Kick- Off Party Friday, May 29 6:00-8:00 p.m.th *First night to claim prizes Creature Teacher 2:00 p.m. Library Meeting Rm James Wand 2:00 p.m. Library Meeting Rm Blackland Prairie Raptor 2:00 p.m. Library Meeting Rm Friday Movie 2:00 p.m. Library Meeting Rm Prof. Brainius 2:00 p.m. Library Meeting Rm Friday Movie 2:00 p.m. Library Meeting Rm Friday Movie 2:00 p.m. Library Meeting Rm Friday Movie 2:00 p.m. Library Meeting Rm David Slick 2:00 p.m. Library Meeting Rm Science Heroes 2:00 p.m. Library Meeting Rm Dallas Zoo 2:00 p.m. Library Meeting Rm292929 Mon.Mon.Mon.Tues.Tues.Tues.Wed.Wed.Wed.Thurs.Thurs.Thurs.Fri.Fri.Fri. 111 222 333 777 888 999666 101010 141414 151515 161616131313 171717 202020 212121 242424232323222222 JulyJulyJuly Summer Finale Friday, Juy 24 5:30 p.m.th Wildlife on the Move 2:00 p.m. Library Meeting Rm Gregg Ka-Zam 2:00 p.m. Library Meeting Rm CLOSED Dino Shark 2:00 p.m. Library Meeting Rm Friday Movie 2:00 p.m. Library Meeting Rm Friday Movie 2:00 p.m. Library Meeting Rm Finale 5:30 p.m. The PLAZA Window to the Wild 2:00 p.m. Library Meeting Rm Dennis Lee 2:00 p.m. Library Meeting Rm City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3d Agenda Date 4/20/2026 Number - Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 4/20/2026 Number - Type Report Department Library Title Librarian's Report Explanation The reports provided are to update Board members on the statistics and programs for the months of December 2025, January, February and March 2026. A. Monthly Statistics B. Library Programs Attachments 1. Statistics December 2025 - March 2026 December 2025 December 2024 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 6,511 5,413 20%21,544 19,363 11% Gate Count 5,466 4,430 23%18,292 16,335 12% Cloud Library Activity 902 865 4%2,830 2,617 8% 143 118 21%422 411 3% 19,922 20,158 -1%63,146 67,004 -6% Holds Arrived 1,723 1,872 -8%5,785 6,268 -8% 220.00 249.00 -12%847.00 802.00 6% 22 21 5%145 151 -4% 803 511 57%3,664 3,429 7% Users Users 95 84 13%276 283 -2% 62 42 48%204 188 9% Library Card Holders 11,132 11,005 1% 19,473 17,804 9%59,997 56,796 6% Cloud Library 7,548 6,107 24%22,620 18,038 25% 31 28 11%92 91 1% Holds Arrived 39 35 11%113 99 14% 611 -37 1751%70,810 73,702 -4% $460.74 $659.26 -30%$1,663.94 $1,593.13 4% Cards Registered CIRCULATION Total Circulation Total In-Library Transactions Study Room Hours Usage LIBRARY PROGRAMS PRESENTED COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Adult LIBRARY CARDS PROGRAM ATTENDANCE COMPUTER USE REPORT TO LIBRARY BOARD/DECEMBER 2025 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions REMOTE LOCKER Circulation/ Checkouts COLLECTION LIBRARY RECEIPTS January 2026 January 2025 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 6,951 6,384 9%28,495 25,747 11% Gate Count 5,816 5,259 11%24,108 21,594 12% Cloud Library Activity 995 959 4%3,825 3,576 7% 140 166 -16%562 577 -3% 22,147 23,416 -5%85,293 90,420 -6% Holds Arrived 2,173 2,491 -13%7,958 8,759 -9% 303.00 306.00 -1%1,150.00 1,109.00 4% 50 49 2%195 200 -3% 866 903 -4%4,550 4,332 5% Users Users Users 152 122 25%428 504 -15% 101 89 13%305 277 10% Library Card Holders 11,232 11,092 1% 21,577 20,659 4%81,574 77,294 6% Cloud Library 8,456 6,874 23%31,076 24,912 25% 46 47 -2%138 138 0% Holds Arrived 48 45 7%161 144 12% -244 266 -192%70,566 73,968 -5% $555.94 $691.76 -20%$2,219.88 $2,473.67 -10% COLLECTION LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation REMOTE LOCKER Circulation/ Checkouts COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/JANUARY 2026 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE February 2026 February 2025 % Change (+/-) Current YTD Current YTD % Change (+/-) 8,200 7,568 8%36,695 33,315 10% Gate Count 7,118 6,483 10%31,226 28,077 11% Cloud Library Activity 927 932 -1%4,752 4,508 5% 155 153 1%717 730 -2% 21,056 23,529 -11%106,349 113,949 -7% Holds Arrived 1,892 2,381 -21%9,850 11,140 -12% 285.00 295.00 -3%1,435.00 1,404.00 2% 66 72 -8%261 272 -4% 1,354 1,445 -6%5,904 5,777 2% Users Users 118 102 16%546 507 8% 109 94 16%414 371 12% Library Card Holders 11,339 11,186 1% 19,385 19,565 -1%100,959 96,859 4% Cloud Library 7,121 6,187 15%38,197 31,099 23% 162 234 -31%300 372 -19% Holds Arrived 160 234 -32%321 378 -15% 268 -667 140%70,834 73,301 -3% $683.98 $476.63 44%$2,903.86 $2,950.30 -2% COLLECTION LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation REMOTE LOCKER Circulation/ Checkouts COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/FEBRUARY 2026 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE March 2026 March 2025 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 7,511 7,114 6%44,206 40,429 9% Gate Count 6,392 5,999 7%37,618 34,076 10% Cloud Library Activity 942 966 -2%5,694 5,474 4% 177 149 19%894 879 2% 23,255 24,330 -4%129,604 138,279 -6% Holds Arrived 2,063 2,050 1%11,913 13,190 -10% 313.00 305.00 3%1,747.00 1,709.00 2% 59 63 -6%320 335 -4% 1,662 1,543 8%7,566 7,320 3% Users Users 139 123 13%685 630 9% 89 63 41%503 434 16% Library Card Holders 11,428 11,245 2% 21,116 21,186 0%122,075 118,045 3% Cloud Library 7,568 6,879 10%45,765 37,978 21% 83 76 9%383 448 -15% Holds Arrived 88 78 13%409 427 -4% -407 -221 84%70,427 73,080 -4% $685.52 $691.76 -1%$3,589.38 $3,642.06 -1% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COLLECTION COMPUTER USE REPORT TO LIBRARY BOARD/MARCH 2026 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation REMOTE LOCKER Circulation/ Checkouts City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 4/20/2026 Number - Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 4/20/2026 Number - Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments