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HomeMy WebLinkAboutCity Council-Minutes-10/21/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, OCTOBER 21, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Overview of Texas Tree Trail WS-2 Recreation Center and Senior Center Update WS-3 Discussion of the water tower logos WS-4 Discussion of the October 21, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Compass Church PLEDGE OF ALLEGIANCE: City Attorney City Council Agenda October 21, 2025 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5083 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Presentation of a donation by the Colleyville Garden Club to the City for landscaping at Colleyville Center - Mayor Bobby Lindamood and the Colleyville Garden Club 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5084 4a Approval of the minutes of the regular City Council meeting of October 8, 2025 4b Approval of a Construction Services Agreement with Smith Lawn and Tree, LLC., in an amount not to exceed $81,785, for the south parking lot landscaping and tree planting, and authorizing the City Manager to execute the Agreement 4c Approval of a Purchase Sale Agreement with CDC Equities, LLC, for the purchase of the City-owned 3.81 acres at 7015 Colleyville Boulevard, and authorizing the City Manager to execute the Agreement 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - September 2025 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2347 An ordinance extending the term of the Tax Increment Financing District (TIRZ), expanding the boundaries, and increasing the project costs 6b Ordinance O-25-2348 Consideration of a Special Use Permit for a dog boarding use to operate on Lot 2A, Block 6R, of the Woodbriar Estates West Addition, located at 3811 Colleyville Boulevard, Case ZC25-021 6c Ordinance O-25-2349 Consideration of a Special Use Permit for Alcoholic Beverage Sales-On- Premises Consumption on Lot 13R, Block 2, of the Thompson Terraces Subdivision, located at 5201 Colleyville Boulevard, Case ZC25-022 6d Ordinance O-25-2350 Consideration of a Special Use Permit for an accessory building on Lot 14R, Pecan Park Estates, located at 5912 Ponderosa Street, Case ZC25- 023 City Council Agenda October 21, 2025 City of Colleyville Page 3 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-25-5085 Approving an Advanced Funding Agreement with Texas Department of Transportation for Green Ribbon Funding 7b Resolution R-25-5086 Approving an Advance Funding Agreement with Texas Department of Transportation for the purpose of updating the highway-grade railroad crossing signage and pavement markings within the City, and authorizing the City Manager to execute the agreement 8. CITIZEN COMMENTS 9. REPORTS May 14, 2025, Sign Board of Appeals Meeting Minutes September 8, 2025, Planning and Zoning Commission Meeting Minutes September 22, 2025, Planning and Zoning Commission Worksession Minutes 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, OCTOBER 21, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5087 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Wednesday, October 15, 2025, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, OCTOBER 21, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, October 21, 2025, at 5:30 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Community Development Director Ben Bryner, Finance Director Cassie Smith, Public Works and Parks and Recreation Director Lisa Escobedo, Parks and Recreation Manager Krissy Crosier, Beautification Supervisor Joe Flynn, Senior Center Supervisor Cody Ashton, Recreation Supervisor Brittany Strickland, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Overview of Texas Tree Trail Parks and Recreation and Public Works Director Lisa Escobedo provided the highlights of the Tree Board and the Texas Tree Trail project. She then introduced Beautification Supervisor Joe Flynn who explained the Trail details to include the wide range of tree species to be planted, irrigation needs, and the three-to-five- year plan for the completion of this project. WS-2 Recreation Center and Senior Center Update Parks and Recreation and Public Works Director Lisa Escobedo provided an overview of the Colleyville Recreation and Senior Center and introduced Krissy Crosier, Parks and Recreation Manager. Manager Crosier’s presentation introduced the staff at each location, highlighted programs, facility use, and the overall success of both the Recreation and Senior Center. WS-3 Discussion of the water tower logos Public Works and Parks and Recreation Director Lisa Escobedo presented this item seeking direction from the City Council for branding on the Hall-Johnson and McPherson water tower. City Council directed staff to move forward utilizing a cursive italic font. WS-4 Discussion of the October 21, 2025, City Council regular agenda items There was no discussion of this item. City Council Minutes October 21, 2025 City of Colleyville Page 2 Mayor Lindamood adjourned the Worksession at 6:23 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 6:52 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:03 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Pastor Drew Bridges, Compass Church PLEDGE OF ALLEGIANCE: City Attorney 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5083 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. City Council Minutes October 21, 2025 City of Colleyville Page 3 Presentation of a donation by the Colleyville Garden Club to the City for landscaping at Colleyville Center - Mayor Bobby Lindamood and the Colleyville Garden Club Members of the Colleyville Garden Club presented Mayor Lindamood and the City Council with a donation in the amount of $32,800, to enhance the landscaping at Colleyville Center. The Colleyville Garden Club donates one Monday per month to enhancing the Colleyville Center. The project on the south lawn of the Colleyville Center is a larger project which the Garden Club cannot complete themselves but donated the funds to the City for completion by the City’s beautification team. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5084 4a Approval of the minutes of the regular City Council meeting of October 8, 2025 4b Approval of a Construction Services Agreement with Smith Lawn and Tree, LLC., in an amount not to exceed $81,785, for the south parking lot landscaping and tree planting, and authorizing the City Manager to execute the Agreement 4c Approval of a Purchase Sale Agreement with CDC Equities, LLC, for the purchase of the City-owned 3.81 acres at 7015 Colleyville Boulevard, and authorizing the City Manager to execute the Agreement Mayor Lindamood read Resolution R-25-5084 in its entirety. Public Works and Parks and Recreation Director Lisa Escobedo presented Item 4b. Assistant City Manager Mark Wood presented Item 4c. There was general discussion of property concepts and use, and future land purchases. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Graves made a motion to approve Resolution R-25-5084, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. City Council Minutes October 21, 2025 City of Colleyville Page 4 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - September 2025 Finance Director Cassie Smith presented the September 2025 Financial Report, noting September was the last month of the fiscal year. The General Fund revenues exceeded projections, ending at 101.9%, and expenses ended at 99.2% of the projections. Overall sales tax collection increased by 4.34%, or $210,826 over projections. Director Smith reviewed all funds at year end. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2347 An ordinance extending the term of the Tax Increment Financing District (TIRZ), expanding the boundaries, and increasing the project costs Mayor Lindamood read the caption of Ordinance O-25-2347. Assistant City Manager Mark Wood gave an overview of the TIF and the direction to extend the TIF beyond 2030. Manager Wood noted this is not a new tax, it is incremental taxes collected which will fund projects within the zone. He then introduced Natalie Ayala, the City’s TIF Consultant. Ms. Ayala reviewed the proposed 2025 amendment, boundaries to be added, the estimated new taxable value through 2035, and proposed projects. She noted it would be difficult to project value through the entire term of the TIF, that is why a ten-year projection is provided. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Elder made a motion to approve Ordinance O-25-2347, seconded by Councilmember Raine. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6b Ordinance O-25-2348 Consideration of a Special Use Permit for a dog boarding use to operate on Lot 2A, Block 6R, of the Woodbriar Estates West Addition, located at 3811 Colleyville Boulevard, Case ZC25-021 Mayor Lindamood read the caption of Ordinance O-25-2348. City Council Minutes October 21, 2025 City of Colleyville Page 5 Community Development Director Ben Bryner presented this item for a Special Use Permit (SUP) to operate a dog boarding business in the CC-3 Highway Commercial District, which allows the use with an SUP. Director Bryner noted due to recent legislation this item will not require a super majority vote. Applicant Chene Verrett was present to answer questions. She spoke to her work history with animals, and this business is a franchise, with 26 other owner locations. The City Council asked Ms. Verrett if she would have the fence installed with the smooth (no poles and rails) facing the outside to deter anyone from climbing over the fence. Ms. Verrett agreed and state she would work with the landlord to ensure the fence is installed per City Council request. Mayor Lindamood opened and closed the public hearing without speakers. Mayor Lindamood made a motion to approve Ordinance O-25-2348, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6c Ordinance O-25-2349 Consideration of a Special Use Permit for Alcoholic Beverage Sales-On- Premises Consumption on Lot 13R, Block 2, of the Thompson Terraces Subdivision, located at 5201 Colleyville Boulevard, Case ZC25-022 Mayor Lindamood read the caption of Ordinance O-25-2349. Community Development Director Ben Bryer presented this request for a Special Use Permit (SUP) to allow for on-premises alcohol sales/consumption at Stone House Restaurant. The restaurant currently operates with an SUP to serve alcohol, which terminates once the ownership is changed. The SUP request is to continue the sale of alcohol following a change in ownership. Mayor Lindamood and the City Council thanked Lisa Pardo for bringing Stone House to Colleyville and wished her well in future endeavors. Mayor Lindamood opened and closed the public hearing without speakers. Councilmember Alphonso made a motion to approve Ordinance O-25-2349, seconded by Councilmember Holt Gunderson. City Council Minutes October 21, 2025 City of Colleyville Page 6 The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6d Ordinance O-25-2350 Consideration of a Special Use Permit for an accessory building on Lot 14R, Pecan Park Estates, located at 5912 Ponderosa Street, Case ZC25- 023 Mayor Lindamood read the caption of Ordinance O-25-2350. Community Development Director Ben Bryner presented this Special Use Permit request to allow for an accessory structure, which exceeds the lot coverage allowed, when combined with the other accessory structure on the property. Lot coverage and impervious coverage was discussed. Mayor Lindamood opened and closed the public hearing without speakers. Councilmember Holt Gunderson made a motion to approve Ordinance O- 25-2350, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-25-5085 Approving an Advanced Funding Agreement with Texas Department of Transportation for Green Ribbon Funding Mayor Lindamood read Resolution R-25-5085 in its entirety. Public Works and Parks and Recreation Director Lisa Escobedo presented this item which seeks to utilize $500,336 in grant funding related to the Green Ribbon grant for two landscape projects at Colleyville Boulevard and Tennison Parkway, and SH121 from North of Gateway Drive to the connecting road. Director Escobedo noted approval will require the City to provide local funds of $61,000, which will be paid from TIF. Mayor Lindamood opened and closed the public hearing without speakers. City Council Minutes October 21, 2025 City of Colleyville Page 7 Councilmember Graves made a motion to approve Resolution R-25-5085, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7b Resolution R-25-5086 Approving an Advance Funding Agreement with Texas Department of Transportation for the purpose of updating the highway-grade railroad crossing signage and pavement markings within the City, and authorizing the City Manager to execute the agreement Mayor Lindamood read Resolution R-25-5086 in its entirety. Public Works and Parks and Recreation Director Lisa Escobedo presented the Advance Funding Agreement between TxDOT and the City for updating railroad crossing signalization and pavement markings at the three railroad crossings within the City located at Bransford Road, Pleasant Run Road, and John McCain Road. If approved, this TxDOT project will fund the upgrade of the highway-grade crossing signage and pavement markings, and the City will maintain them. Mayor Lindamood opened and closed the public hearing without speakers. Councilmember Alphonso made a motion to approve Resolution R-25-5086, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 8. CITIZEN COMMENTS There was no one present wishing to speak. 9. REPORTS May 14, 2025, Sign Board of Appeals Meeting Minutes September 8, 2025, Planning and Zoning Commission Meeting Minutes September 22, 2025, Planning and Zoning Commission Worksession Minutes There was no discussion of this item. City Council Minutes October 21, 2025 City of Colleyville Page 8 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, OCTOBER 21, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5087 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:21 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 5TH DAY OF NOVEMBER 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary