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HomeMy WebLinkAboutCity Council-Minutes-10/08/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 WEDNESDAY, OCTOBER 8, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of lot coverage and impervious coverage regulations WS-2 Discussion of flag poles at the gateway towers WS-3 Discussion of the October 8, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Bishop Ed Smyth, Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE: City Attorney City Council Agenda October 8, 2025 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5077 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Proclamation presentation recognizing October as National Chiropractic Health Month - Mayor Bobby Lindamood and Steven Dotson, DC 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5078 4a Approval of the minutes of the regular City Council meeting of September 16, 2025 4b Approval of the third amendment to the Construction Services Agreement with Alderink Enterprises, Inc. dba CI Pavement, for the FY2026 Miscellaneous Concrete Repair Project, in an amount not to exceed $700,339.49, and authorizing the City Manager to execute the amendment 4c Approval of a Construction Services Agreement with O & J Coatings, Inc. for the Hall-Johnson and McPherson Elevated Storage Tank Rehabilitation Project, in an amount not to exceed $1,191,000, a contingency amount not to exceed $119,000, and an inspection services amount not to exceed $45,000, and authorizing the City Manager to execute the agreement 4d Approval of a third amendment to the Contractor Services Agreement with The Lawn Firm, Inc., for the FY2026 Tree Trimming Contract, in an amount not to exceed $75,000, and authorizing the City Manager to execute the amendment 4e Approval of the third amendment to the Construction Services Agreement with Whitmore & Sons, Inc., for the FY2026 Ground Maintenance Mowing Agreement, in an amount not to exceed $251,784.52, and authorizing the City Manager to execute the amendment 4f Approval of the second amendment to the Contractor Services Agreement with Oriental Building Services, Inc. in an amount not to exceed $301,997.62, plus a five percent contingency amount of $14,610.28, and authorizing the City Manager to execute the agreement 4g Approval of the fourth one-year renewal term with Stripe-A-Zone, LLC for the FY2026 Miscellaneous Pavement Marking Contract in an amount not to exceed $150,000, and authorizing the City Manager to execute the agreement City Council Agenda October 8, 2025 City of Colleyville Page 3 4h Approval of a Construction Services Agreement with Dallas Harmony Construction, LLC for the Colleyville Center Window Replacement Project, in an amount not to exceed $252,440.04, a contingency amount not to exceed $30,000, and authorizing the City Manager to execute the agreement 4i Nominating candidate(s) to the Tarrant Appraisal District (TAD) Board of Directors 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-25-2347 An ordinance extending the term of the Tax Increment Financing District (TIRZ), expanding the boundaries, and increasing the project costs 5b Ordinance O-25-2348 Consideration of a Special Use Permit for a dog boarding use to operate on Lot 2A, Block 6R, of the Woodbriar Estates West Addition, located at 3811 Colleyville Boulevard, Case ZC25-021 5c Ordinance O-25-2349 Consideration of a Special Use Permit for Alcoholic Beverage Sales-On- Premises Consumption on Lot 13R, Block 2, of the Thompson Terraces Subdivision, located at 5201 Colleyville Boulevard, Case ZC25-022 5d Ordinance O-25-2350 Consideration of a Special Use Permit for an accessory building on Lot 14R, Pecan Park Estates, located at 5912 Ponderosa Street, Case ZC25-023 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-25-5079 Consideration of a variance to the maximum building height regulations of the CC-1 Village retail district on Lot 2, Block 1, of the First Baptist Church-Colleyville subdivision, being located at 1007 Church Street, VC25-003 6b Resolution R-25-5080 Consideration of a variance to the lot size (area) regulations of the RD Two-Family Residential district on Lot 7, Block 4, of the Saddlebrook Addition, being located at 4307 Brookhollow Drive, VC25-004 6c Resolution R-25-5081 A resolution denying Oncor Electric Delivery Company LLC's application to change rates within the City City Council Agenda October 8, 2025 City of Colleyville Page 4 7. CITIZEN COMMENTS 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR WEDNESDAY, OCTOBER 8, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5082 9. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, October 2, 2025, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 WEDNESDAY, OCTOBER 8, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Wednesday, October 8, 2025, at 5:30 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Community Development Director Ben Bryner, Public Works and Parks and Recreation Director Lisa Escobedo, Economic Development Chelsea Rose, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of lot coverage and impervious coverage regulations Community Development Director Ben Bryner presented this item for consideration. He reviewed the lot coverage and impervious coverage definitions and noted there have been more recent cases requesting a variance, which he believes is due to the single-story building trend. Director Bryner stated the impervious coverage regulations are designed to protect green space. He reviewed several options for revisions, with the recommendation of a 4% increase in lot coverage for accessory building only. Council and staff discussed several scenarios and directed staff to look at shade structure regulations, in addition to what he has presented and bring back additional information at a future meeting. WS-2 Discussion of flag poles at the gateway towers Assistant City Manager Mark Wood brought forward renderings of flag poles at each of the gateway towers, which were designed by MESA. Three flag poles for the American, Texas, and City flags would be placed at each location. There was Council discussion regarding the redundancy of a City flag at each location, and the flags located across from the Main Street towers. City Council does not want flags across from Main Street and chose a new City flag design with a blue field, the CV monogram, and a cursive style Colleyville underneath. City Council Minutes October 8, 2025 City of Colleyville Page 2 WS-3 Discussion of the October 8, 2025, City Council regular agenda items There was no discussion of this item. Mayor Lindamood adjourned the Worksession at 5:59 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 6:57 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:07 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Bishop Ed Smyth, Church of Jesus Christ of Latter-Day Saints PLEDGE OF ALLEGIANCE: City Attorney 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5077 This resolution was not needed. City Council Minutes October 8, 2025 City of Colleyville Page 3 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. Proclamation presentation recognizing October as National Chiropractic Health Month - Mayor Bobby Lindamood and Steven Dotson, DC Mayor Lindamood and the City Council welcomed Steven Dotson, DC, his family and associate for a proclamation presentation recognizing National Chiropractic Health Month. Mr. Dotson spoke passionately regarding the benefits of chiropractic health and pain management and thanked the Mayor and City Council for the proclamation. Aayan Barot, Colleyville, representing the BAPS Shri Swaminarayan Mandir in Irving, invited the Mayor and City Council to attend the October 21, 2025, Diwali” event, also known as the Festival of Lights. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5078 4a Approval of the minutes of the City Council meeting of September 16, 2025 4b Approval of the third amendment to the Construction Services Agreement with Alderink Enterprises, Inc. dba CI Pavement, for the FY2026 Miscellaneous Concrete Repair Project, in an amount not to exceed $700,339.49, and authorizing the City Manager to execute the amendment 4c Approval of a Construction Services Agreement with O & J Coatings, Inc. for the Hall-Johnson and McPherson Elevated Storage Tank Rehabilitation Project, in an amount not to exceed $1,191,000, a contingency amount not to exceed $119,000, and an inspection services amount not to exceed $45,000, and authorizing the City Manager to execute the agreement 4d Approval of a third amendment to the Contractor Services Agreement with The Lawn Firm, Inc., for the FY2026 Tree Trimming Contract, in an amount not to exceed $75,000, and authorizing the City Manager to execute the amendment 4e Approval of the third amendment to the Construction Services Agreement with Whitmore & Sons, Inc., for the FY2026 Ground Maintenance Mowing Agreement, in an amount not to exceed $251,784.52, and authorizing the City Manager to execute the amendment 4f Approval of the second amendment to the Contractor Services Agreement with Oriental Building Services, Inc. in an amount not to exceed $301,997.62, plus a five percent contingency amount of $14,610.28, and authorizing the City Manager to execute the agreement City Council Minutes October 8, 2025 City of Colleyville Page 4 4g Approval of the fourth one-year renewal term with Stripe-A-Zone, LLC for the FY2026 Miscellaneous Pavement Marking Contract in an amount not to exceed $150,000, and authorizing the City Manager to execute the agreement 4h Approval of a Construction Services Agreement with Dallas Harmony Construction, LLC for the Colleyville Center Window Replacement Project, in an amount not to exceed $252,440.04, a contingency amount not to exceed $30,000, and authorizing the City Manager to execute the agreement 4i Nominating candidate(s) to the Tarrant Appraisal District (TAD) Board of Directors Mayor Lindamood read Resolution R-25-5078 in its entirety. Public Works and Parks and Recreation Director Lisa Escobedo presented items 4b. through 4h. Each of the items were contract renewals except for the Colleyville Center Window Replacement Project. There was discussion of the lettering and monogram on the tower for item 4c. and a Council request to secure information regarding the Colleyville Center window warranty. Mayor Lindamood stated item 4i. provides for City Council to nominate candidates to the Tarrant Appraisal District Board of Directors, with an election which will be conducted in December. Mayor Lindamood opened and closed the public hearing without speakers. Mayor Pro Tem Elder made a motion to approve Resolution R-25-5078, nominating Michael Alfred for the TAD Board of Directors, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-25-2347 An ordinance extending the term of the Tax Increment Financing District (TIRZ), expanding the boundaries, and increasing the project costs City Council Minutes October 8, 2025 City of Colleyville Page 5 Mayor Lindamood read the caption of Ordinance O-25-2347. Assistant City Manager Mark Wood gave an overview of the TIF and the direction to extend the TIF beyond 2030. Manager Wood noted this is not a new tax, it is incremental taxes collected which will fund projects within the zone. He then introduced Natalie Ayala, the City’s TIF Consultant. Ms. Ayala reviewed the proposed 2025 amendment, boundaries to be added, the estimated new taxable value through 2035, and proposed projects. There was discussion regarding the performance of the 1998 original TIF, and when asked Ms. Ayala noted it is common for cities to extend their TIF’s. Mayor Lindamood opened and closed the public hearing without speakers. This was a first reading with no action taken. 5b Ordinance O-25-2348 Consideration of a Special Use Permit for a dog boarding use to operate on Lot 2A, Block 6R, of the Woodbriar Estates West Addition, located at 3811 Colleyville Boulevard, Case ZC25-021 Mayor Lindamood read the caption of Ordinance O-25-2348. Community Development Director Ben Bryner presented this item for a Special Use Permit (SUP) to operate a dog boarding business in the CC-3 Highway Commercial District, which allows the use with an SUP. Director Bryner noted this item will require a super majority vote, as the opposition is 25.43%. Applicant Chene and Harrison Verrett, were present and answered questions of the City Council, stating there are 34 kennels and the average number of animals for an overnight stay is 15 to 17. Mayor Lindamood opened and closed the public hearing without speakers. This was a first reading with no action taken. 5c Ordinance O-25-2349 Consideration of a Special Use Permit for Alcoholic Beverage Sales-On- Premises Consumption on Lot 13R, Block 2, of the Thompson Terraces Subdivision, located at 5201 Colleyville Boulevard, Case ZC25-022 Mayor Lindamood read the caption of Ordinance O-25-2349. Community Development Director Ben Bryer presented this request for a Special Use Permit (SUP) to allow for on-premises alcohol sales/consumption at Stone City Council Minutes October 8, 2025 City of Colleyville Page 6 House Restaurant. The restaurant currently operates with an SUP to serve alcohol, which terminates once the ownership is changed. The SUP request is to continue the sale of alcohol following a change in ownership. Mayor Lindamood opened and closed the public hearing without speakers. This was a first reading with no action taken. 5d Ordinance O-25-2350 Consideration of a Special Use Permit for an accessory building on Lot 14R, Pecan Park Estates, located at 5912 Ponderosa Street, Case ZC25-023 Mayor Lindamood read the caption of Ordinance O-25-2350. Community Development Director Ben Bryner presented this Special Use Permit request to allow for an accessory structure, which exceeds the lot coverage allowed, when combined with the other accessory structure on the property. There was general discussion of lot and impervious coverage. Mayor Lindamood opened and closed the public hearing without speakers. This was a first reading with no action taken. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-25-5079 Consideration of a variance to the maximum building height regulations of the CC-1 Village retail district on Lot 2, Block 1, of the First Baptist Church- Colleyville subdivision, being located at 1007 Church Street, VC25-003 Mayor Lindamood read Resolution R-25-5079 in its entirety. Community Development Director Ben Bryner presented this request to allow for a three-story administration building on the campus of CrossCreek Church. He stated the total height of 53 feet, exceeds the two story and maximum 35 foot permitted in the CC-1 Village Retail district. Applicant Zach Tower was present and gave an overview of the project, construction materials, and use. Mayor Lindamood opened the public hearing. Tom Logan, Colleyville, spoke in support of the project, but asked City Council to require CrossCreek to provide his residence assistance with drainage. City Council Minutes October 8, 2025 City of Colleyville Page 7 There were no others wishing to speak and Mayor Lindamood closed the public hearing. There was discussion regarding the drainage on the property and what would be required at time of permitting. Councilmember Graves made a motion to approve Resolution R-25-5079, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6b Resolution R-25-5080 Consideration of a variance to the lot size (area) regulations of the RD Two- Family Residential district on Lot 7, Block 4, of the Saddlebrook Addition, being located at 4307 Brookhollow Drive, VC25-004 Mayor Lindamood read Resolution R-25-5080. Community Development Director Ben Bryner presented the variance request which would allow for an accessory building. Director Bryner noted the variance is need as the lot is zoned RD Two-Family but must conform to R-20 zoning standards, which requires 20,000 square feet lot area, and this residence has an existing lot area of 17,320 square feet. Mayor Lindamood opened and closed the public hearing without speakers. Councilmember Holt Gunderson made a motion to approve Resolution R- 25-5080, seconded by Councilmember Raine. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6c Resolution R-25-5081 A resolution denying Oncor Electric Delivery Company LLC's application to change rates within the City Mayor Lindamood read Resolution R-25-5081 in its entirety. City Council Minutes October 8, 2025 City of Colleyville Page 8 Assistant City Manager Adrienne Lothery presented this item asking Council to deny Oncor’s rate increase system-wide transmission and distribution rates by about $834 million or approximately 13% over present revenues. Oncor is requesting the City approve a 12.3% increase in residential rates and a 51.0% increase in street lighting rates. Mayor Lindamood opened and closed the public hearing without speakers. Mayor Lindamood made a motion to approve Resolution R-25-5081, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7. CITIZEN COMMENTS There was no one present wishing to speak. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR WEDNESDAY, OCTOBER 8, 2025 - READING AND PUBLIC HEARING - RESOLUTION R- 25-5082 This resolution was not needed. 9. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 9:05 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 21ST DAY OF OCTOBER 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary