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HomeMy WebLinkAboutLibrary Board-Minutes-08/11/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY AUGUST 11, 2025 - 6:00 PM 1. CALL TO ORDER Chair Al Cain called the meeting of the Colleyville Library Board to order at 6:01 p.m. Present: Chair Al Cain, and Board members: Wanda Cotter, Kay Newton, Molly Skinner, Joseph Stout, Darrell Brown, David Thach, Denise Light. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: NA 2. APPROVAL OF MINUTES June 9, 2025 A motion was made by Darrell Brown and seconded by Kay Newton to approve the June 9, 2025 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Update on the 2025 Summer Reading Program Jack Pawlowski provided statistics on the summer reading program being the second largest one on record, the largest being last year 2024. Total numbers being down by 64 patrons due to a slight decrease in youth participation. Teens were static and an increase in adults helped keep the numbers close. Program attendance down due to school visits no longer available in the district and no big Dinosaur George attraction. Finale attendance slightly down by about 200 due to a smaller event with less attractions and Heroes Park construction. However, Director Pawlowski reported the gate count was higher at 25,322 patrons visiting the library throughout summer reading and our circulation was up 10,000 compared to last year’s summer reading. It was an extremely busy and rewarding summer reading program. 3b Collection Development Policy Update Colleyville Library Board Minutes August 11, 2025 City of Colleyville Page 2 Director Pawlowski discussed the changes to the Collection Development Policy. The last formal review was in 2006 and revisions were addressed as necessary. Board member Darrell Brown asked about the percentage of materials removed from the collection. Director Pawlowski noted that the library’s collection typically ranges between 70,000 and 74,000 items. About 7,000 leased McNaughton titles are reviewed and returned annually if not added to the permanent collection. Adult and Youth Services staff follow regular schedules for collection updates, and additional adjustments were made to the audio and visual materials to create space for the Maker’s Space project. 3c Library Card Update and Redesign Director Pawlowski presented the design and process for our new pre-printed library cards. The cards will come with an additional key tag. The reason for the switch to pre-printed cards was to eliminate the need for two databases. Maintaining only one database allows for a more efficient process to issue library cards inside the library and off site at outreach events. Changes to juvenile library cards are also being implemented. The Juvenile Restricted library card has been expanded to include checkout from the Young Adult collection, whereas before it only limited DVD access. The other option available to parents is a full access card with no restrictions. Parents will still need to implement any digital restrictions they deem fit for their family. Discussion on the City creating one card that could be used for the Library, Senior Center and Recreation Center was had. 3d Library Advisory Board Meeting Dates Starting September 1, new laws passed with the agenda posting deadline of three business days versus 72 hours. Director Pawlowski proposed moving the board meeting from the second Monday to the third Monday. Some statistics cannot be generated until the second of the month which inhibits when statistics can be compiled in time for the meeting. The plan is to schedule meetings three times annually, in April, August, and December, to coincide with programming cycles. Director Pawlowski asked the board if moving from meeting six times per year to three times per year coinciding with programming cycles would be agreeable. Three meetings would be guaranteed with any additional meetings added as necessary, and the Advisory Board agreed. 3e Approval to use the Voluntary Library Fund in Fiscal Year 2026, for purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $195,000 Director Pawlowski requested funds of up to $195,000 for physical and digital material acquisitions, databases, Newsbank, Cloud Library, Flipster, Hoopla and other platforms. There was discussion about the water bill verbiage for the voluntary opt in of $4.00 and where those funds are allocated. It was noted that $2.00 goes Colleyville Library Board Minutes August 11, 2025 City of Colleyville Page 3 to the library and $2.00 goes to the Recreation department, and verification of the actual wording will be discussed with the Finance department. Discussion continued, including spending allocations to different funds, investments on funds and special project requests. Kay Newton made a motion to approve the use of funds not to exceed, with a second by Molly Skinner. The motion was approved. 3f Discussion of Items for Future Agendas Wanda Cotter inquired about the Maker’s Space progress. Physical modification of the room is being completed. Equipment coming in mid-September with training and policy planned for October and November. Marketing strategies will include a ribbon cutting, e-blast on social media, city videos, and e-news. Al asked if there would be a quilting machine, however at this point there is no space allocated or available for that size equipment. If demand changes, the space could be reconfigured to accommodate different needs 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski noted the circulation statistics were up, while program attendance was strong but down a bit. Pre-k programs have taken some of our younger program attendance. Those offerings are less but we do have more adult, teen and tween programs. However, those are once per month as opposed to one to two times per week. B. Donations The library received a donation of $100 from the Colleyville Garden Club to purchase gardening books. C. Library Programs Fall registration opens on August 25th with programs starting on September 2nd. Most programs are live in the calendar and will be completely done this week. We advertise programs on social media and utilize Peach Jar to target parents and students in GCISD. An e-blast will go out with programming opportunities including Senior Saturdays, Teen Dungeons and Dragons, and Story Times. Story Time on the Plaza is scheduled for the month of September which will end with a butterfly release and craft on the 29th. We have adult craft, gardening and health classes going on Colleyville Library Board Minutes August 11, 2025 City of Colleyville Page 4 from September through November. Al Cain asked about the number of inactive library cards and Director Pawlowski explained that any card expired more than three years is purged from the database every April. Volunteer hours were good with NCL working the summer reading program kickoff, prize room, and the finale. Teen shelving is consistently good, with adult volunteering good as well. 4b Friends of the Colleyville Public Library Report Kay Newton discussed new officers voted in with Joan Roberts as new President. Ice cream sales after Thursday performers was successful. The Friends did not sell popcorn or water at the finale this year. The Friends will regroup in September. 4c Colleyville Public Library Foundation Report Denise Light discussed Thursday, September 18th North Texas Giving Day opportunity. Denise will work on advertising and the library will assist. 5. ADJOURNMENT A motion was made by Kay Newton and seconded by Darrell Brown to adjourn the meeting of the Colleyville Library Board at 7:01 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 15th DAY OF DECEMBER 2025. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator