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HomeMy WebLinkAboutCity Council-Minutes-09/16/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, SEPTEMBER 16, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of Standard Microsoft Computing Software WS-2 Discussion of the September 16, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Section 551.089 - Security Devices and Security Audits - Discuss or deliberate regarding security assessments or deployments relating to information resources technology REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Agenda September 16, 2025 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5074 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5075 4a Approval of the minutes of the regular City Council meeting of September 3, 2025 4b Adoption of the Fiscal Year 2026 to 2030 Capital Improvement Program (CIP) 4c Approval of the FY26 City of Colleyville and Colleyville Chamber of Commerce Agreement 4d Approval to enter into a one-year contract with Microsoft, and project plan with Lumos Technology Services, in an amount not to exceed $124,649.76, and authorizing the City Manager to execute all documents 4e Approval of Fiscal Year 2026 economic development grant programs including 2025 Christmas Gift Card and Colleyville Gives advertising grant, 2026 Restaurant Only Gift Card, 2026 Summer Gift Card, and Great Receipt Race 2026 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - August 2025 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2338 Consideration of a rezoning from PUD-R Planned Unit Development – Residential to RE Single Family Estate Residential on Lot 1, Block 1, of the McCrary Addition, located at 1516 McCain Lane, Case ZC25-018 6b Ordinance O-25-2339 Consideration of a Special Use Permit for a Veterinarian Clinic to operate on Lot 1R1, Block 1, Town Center Colleyville, located at 5615 Colleyville Boulevard, Suite 120, Case ZC25-020 6c Ordinance O-25-2340 Consideration of code amendments to the Land Development Code, Chapter 7, Sign Regulations, Case GC25-004 City Council Agenda September 16, 2025 City of Colleyville Page 3 6d Ordinance O-25-2341 Amending Ordinance O-24-2293 relating to the Fiscal Year 2025 budget 6e Ordinance O-25-2342 Adoption of the proposed Fiscal Year 2026 budget 6f Ordinance O-25-2343 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2026 6g Ordinance O-25-2344 Amending the Colleyville Code of Ordinances, Part II, Chapter 2- Administration, Article II - Finance, Division 1, Sec. 2-26, (p) Library, Fees and Charges for City Services 6h Ordinance O-25-2345 An ordinance amending Section 3 - Service Charges of the Water and Sewer Policy and Procedure Manual as contained in the Code of Ordinances, to implement updated base rates 6i Ordinance O-25-2346 Approval of a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division regarding the company's 2025 Rate Review Mechanism filing and adopting tariffs reflecting rate adjustments consistent with the negotiated settlement 7. CITIZEN COMMENTS 8. REPORTS August 11, 2025, Planning and Zoning Commission Meeting Minutes August 25, 2025, Planning and Zoning Commission Worksession Minutes 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, SEPTEMBER 16, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5076 10. ADJOURNMENT City Council Agenda September 16, 2025 City of Colleyville Page 4 I hereby certify this agenda was posted on City Hall bulletin boards Wednesday, September 10, 2025, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, SEPTEMBER 16, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, September 16, 2025, at 5:31 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Information Services Manager Patrick Stotts, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Community and Events Specialist Keeley Flynn, Finance Director Cassie Smith, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of Standard Microsoft Computing Software Information Systems Manager Patrick Stotts presented this item which provided information on the City’s contracts for Microsoft Licensing and exchange server hardware. Manager Stotts discussed the costs of licenses and hardware, and noted the City has an opportunity to consolidate licensing and migration services. There was general discussion regarding onsite versus virtual storage and backup systems. WS-2 Discussion of the September 16, 2025, City Council regular agenda items Community Development Director noted he has two signboards to provide for City Council direction regarding Chapter 7 of the Land Development Code. Mayor Lindamood adjourned the Worksession at 5:40 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code City Council Minutes September 16, 2025 City of Colleyville Page 2 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Section 551.089 - Security Devices and Security Audits - Discuss or deliberate regarding security assessments or deployments relating to information resources technology There was no action taken and Mayor Lindamood adjourned Executive Session at 6:57 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:05 p.m. and called the roll. The Mayor asked for a moment of silence in honor of former City Councilmember Nelson Thibodeaux and Charlie Kirk. INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5074 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5075 4a Approval of the minutes of the regular City Council meeting of September 3, 2025 4b Adoption of the Fiscal Year 2026 to 2030 Capital Improvement Program (CIP) 4c Approval of the FY26 City of Colleyville and Colleyville Chamber of Commerce Agreement City Council Minutes September 16, 2025 City of Colleyville Page 3 4d Approval to enter into a one-year contract with Microsoft, and project plan with Lumos Technology Services, in an amount not to exceed $124,649.76, and authorizing the City Manager to execute all documents 4e Approval of Fiscal Year 2026 economic development grant programs including 2025 Christmas Gift Card and Colleyville Gives advertising grant, 2026 Restaurant Only Gift Card, 2026 Summer Gift Card, and Great Receipt Race 2026 Mayor Lindamood read Resolution R-25-5075 in its entirety. Assistant City Manager Mark Wood presented items 4b, 4c, and 4e. Information Systems Manager Patrick Stotts presented item 4d. There were no questions. Mayor Lindamood opened and closed the public hearing without anyone speaking. Councilmember Graves made a motion to approve Resolution R-25-5075, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - August 2025 Finance Director Cassie Smith reviewed the August 2025 financial report, noting there is one month of reporting for Fiscal Year 2025. She stated everything is in order and all funds are performing as projected. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2338 Consideration of a rezoning from PUD-R Planned Unit Development – Residential to RE Single Family Estate Residential on Lot 1, Block 1, of the McCrary Addition, located at 1516 McCain Lane, Case ZC25-018 Mayor Lindamood read the caption of Ordinance O-25-2338. City Council Minutes September 16, 2025 City of Colleyville Page 4 Community Development Director Ben Bryner presented the zoning request which would allow zoning on 1.9 acres for the development of a new house and accessory building. Applicant Austin Frisby, Justin, was present to answer questions. Mayor Lindamood opened and closed the public hearing without anyone speaking. Mayor Pro Tem Elder made a motion to approve Ordinance O-25-2338, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6b Ordinance O-25-2339 Consideration of a Special Use Permit for a Veterinarian Clinic to operate on Lot 1R1, Block 1, Town Center Colleyville, located at 5615 Colleyville Boulevard, Suite 120, Case ZC25-020 Mayor Lindamood read the caption of Ordinance O-25-2339. Community Development Director Ben Bryner presented the SUP for a veterinarian clinic to locate in Suite 120 at the Towne Center Shopping Center. He stated at the last meeting, City Council directed staff to add there will be no overnight boarding within the ordinance, and this clarification has been added to the ordinance. Mayor Lindamood opened and closed the public hearing without anyone speaking. Councilmember Alphonso made a motion to approve Ordinance O-25-2339, seconded by Councilmember Raine. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6c Ordinance O-25-2340 Consideration of code amendments to the Land Development Code, Chapter 7, Sign Regulations, Case GC25-004 Mayor Lindamood read the caption of Ordinance O-25-2340. City Council Minutes September 16, 2025 City of Colleyville Page 5 Community Development Director Ben Bryner presented the changes to Chapter 7, Sign Regulations of the Land Development Code. He noted the changes to the commercial signs per City Council direction, have been made. There was discussion of commercial real estate sign size and length of days for a permit to be valid. Director Bryner provided samples of 3’ x 3’ and 4’ x 3’ sign sizes. Mayor Lindamood opened and closed the public hearing without anyone speaking. Deputy Mayor Pro Tem Richardson made a motion to approve Ordinance O- 25-2340, with the amendment to Section 7-190 a. changing the commercial real estate sign size to 4’ x 3’, and extending the permit time line to 60-day increments, seconded by Mayor Pro Tem Elder. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6d Ordinance O-25-2341 Amending Ordinance O-24-2293 relating to the Fiscal Year 2025 budget Mayor Lindamood read the caption of Ordinance O-25-2341. Finance Director Cassie Smith presented this item. She stated approval of the ordinance allow General Fund, Utility Fund, and Drainage Fund year end operating surplus to be transferred to the Capital Projects Fund. She also noted the ordinance provides for General Fund Operating Expenditures to include a transfer to the Debt Service Fund to pay Certificate of Obligation debt from the Rec Center and a portion of the ladder truck. Mayor Lindamood opened and closed the public hearing without anyone speaking. Mayor Lindamood made a motion to approve Ordinance O-25-2341, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6e Ordinance O-25-2342 Adoption of the proposed Fiscal Year 2026 budget City Council Minutes September 16, 2025 City of Colleyville Page 6 Mayor Lindamood read the caption of Ordinance O-25-2342. Finance Director Cassie Smith presented this item. Director Smith reviewed projected revenue and expenditures in all funds, and expenditures by departments and funds. Mayor Lindamood opened and closed the public hearing without anyone speaking. Councilmember Raine made a motion to approve Ordinance O-25-2342, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6f Ordinance O-25-2343 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2026 Mayor Lindamood read the caption of Ordinance O-25-2343. Finance Director Cassie Smith presented this item and noted the tax rate will raise maintenance and operations on a $100,000 home by approximately $34.06. City Manager Jerry Ducay provided an explanation of the effect of the phased homestead. Mayor Lindamood opened and closed the public hearing without anyone speaking. Mayor Pro Tem Elder made a motion to approve Ordinance O-25-2343, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6g Ordinance O-25-2344 Amending the Colleyville Code of Ordinances, Part II, Chapter 2- Administration, Article II - Finance, Division 1, Sec. 2-26, (p) Library, Fees and Charges for City Services Mayor Lindamood read the caption of Ordinance O-25-2344. City Council Minutes September 16, 2025 City of Colleyville Page 7 Finance Director Cassie Smith presented this item, noting there were changes to the library fees for the supplies in the Makerspace and the removal of other fees. Mayor Lindamood opened and closed the public hearing without anyone speaking. Councilmember Holt Gunderson made a motion to approve Ordinance O-25- 2344, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6h Ordinance O-25-2345 An ordinance amending Section 3 - Service Charges of the Water and Sewer Policy and Procedure Manual as contained in the Code of Ordinances, to implement updated base rates Mayor Lindamood read the caption of Ordinance O-25-2345. Finance Director Cassie Smith presented this item, noting the water and wastewater base rates have been calculated on the revenue necessary to cover the proposed operating costs. The water base rate is proposed to increase 3.4%, with a wastewater base rate increase of 7.4% for residential and $1.07 for nonresidential. Mayor Lindamood opened and closed the public hearing without anyone speaking. Councilmember Alphonso made a motion to approve Ordinance O-25-2345, seconded by Mayor Pro Tem Elder. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6i Ordinance O-25-2346 Approval of a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division regarding the company's 2025 Rate Review Mechanism filing and adopting tariffs reflecting rate adjustments consistent with the negotiated settlement Mayor Lindamood read the caption of Ordinance O-25-2346. City Council Minutes September 16, 2025 City of Colleyville Page 8 Assistant City Manager Adrienne Lothery presented this item, noting the City is a member of the Steering Committee of Cities Served by Atmos, which reviews and negotiates Atmos rates. Atmos originally filed for $245.2 million in additional revenues, which has been negotiated to $205.6 million – a $20 million reduction. Mayor Lindamood opened and closed the public hearing without anyone speaking. Mayor Lindamood made a motion to approve Ordinance O-25-2346, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7. CITIZEN COMMENTS There was no one present wishing to speak. 8. REPORTS August 11, 2025, Planning and Zoning Commission Meeting Minutes August 25, 2025, Planning and Zoning Commission Worksession Minutes There was no action taken. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, SEPTEMBER 16, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5076 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:41 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 8TH DAY OF OCTOBER 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary