HomeMy WebLinkAboutCity Council-Agenda Packets-12/02/2025
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL AGENDA
100 Main Street, Colleyville, Texas, 76034
TUESDAY, DECEMBER 2, 2025
COLLEYVILLE PUBLIC LIBRARY
MAKER'S SPACE RIBBON CUTTING
110 MAIN STREET - COLLEYVILLE
5:00 P.M.
WORKSESSION
5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of a location for a second digital events sign
WS-2 Discussion of legal counsel rate increase
WS-3 Discussion of the December 2, 2025, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding items
on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:00 P.M.
CITY COUNCIL CHAMBERS
City Council Agenda December 2, 2025
City of Colleyville Page 2
INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian
PLEDGE OF ALLEGIANCE: City Attorney
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5098
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Presentation by Director Rich Anderson, International Code Council, Inc.
recognizing City Inspector Richard Clark
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5099
4a Approval of the minutes of the City Council meeting of November 18,
2025
4b Approval of a three-year Municipal and County Government Enterprise
License Agreement (ELA), between the City of Colleyville and the
Environmental Systems Research Institute, Inc. (Esri), for Citywide
ArcGIS services, in an amount not to exceed $90,600, and authorizing
the City Manager to execute the agreement
4c Approval of a construction contract with Canary Construction, Inc. for
emergency drainage culvert repairs, in an amount not to exceed
$86,670, a contingency amount not to exceed $9,000, and authorizing
the City Manager to execute the contract
4d Approval to purchase a replacement vacuum street sweeper from
Closner Equipment Co., Inc., through the Sourcewell Purchasing
Program in an amount not to exceed $349,135, approving the disposal
of the unit being replaced, and authorizing the City Manager to execute
the contract
4e Approval of an Interlocal Agreement with Tarrant County for the
rehabilitation of various streets as identified in the agreement, and
authorizing the City Manager to execute the agreement
4f Approval of a Professional Services Agreement with Westra
Consultants, in an amount not to exceed $60,000, for the design of
the Drinking Water Risk and Resilience Assessment Update, and
authorizing the City Manager to execute the agreement
4g Nominating George Dodson to fill the Tarrant Appraisal District Board
of Directors vacancy for a term to December 31, 2027
City Council Agenda December 2, 2025
City of Colleyville Page 3
4h Changing the dates of several regularly scheduled 2026 City Council
Meetings to accommodate holidays when the City is closed, GCISD
Spring Break, National Night Out, and Election Day
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-25-2356
Consideration of a Special Use Permit for an Accessory Building for Lot
3, Block 1, Beldon Hollow, located at 4905 Beldon Trail, Case ZC25-
029
6. CITIZEN COMMENTS
7. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
DECEMBER 2, 2025 - READING AND PUBLIC HEARING - RESOLUTION
R-25-5100
8. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Wednesday, November
26, 2025, by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at this
meeting. Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-1 Agenda Date 12/2/2025
Type Worksession
Department City Manager
Title
Discussion of a location for a second digital events sign
Explanation
This item provides for discussion of a location for a second digital events sign.
Attachments
1. Digital Sign Presentation
Digital Sign –
Second Location
December 2, 2025
Digital Event Sign #1 – SH26 & Church St.
Digital Event Sign #2
FY2026 CIP budget of $100,000
Estimate for sign #2 is $46k
Cost to connect to electricity is separate/additional
Option 1 – SH26 & Glade (southeast corner)
Electricity - $8,500 est.
Option 2 – SH26 & Church (southeast corner)
Electricity - $14,000 est.
Digital Event Sign #2 – Option 1
Digital Event Sign #2 – Option 2
Next Steps
Direction Needed: Location preference?
Option 1 – SH26 & Glade (southeast corner)
Option 2 – SH26 & Church (southeast corner)
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-2 Agenda Date 12/2/2025
Type Worksession
Department City Manager
Title
Discussion of legal counsel rate increase
Explanation
This item provides for advising the City Council of an upcoming increase in City Attorney
fees and services.
Attachments
1. Letter of rate increase
WHF
WYATT
HAMILTON
FINDLAY
8080 N. Central Expressway | Suite 1700, PMB 1017 | Dallas, Texas 75206
972.762.6418 | whitt@whflegal.com
November 19, 2025
Via Email to jducay@colleyville.com
Jerry Ducay, City Manager
RE: Rate Adjustment for FY26
Dear Jerry,
Thank you for the opportunity to serve the City of Colleyville over the years. We truly value your trust
and the successes we’ve accomplished together.
As you know, costs for employers in North Texas have increased significantly, including a 20.1% rise in
the Consumer Price Index for DFW over the past four years alone. To maintain the quality,
responsiveness, and expertise you expect, we are updating our firm’s fee schedule.
Effective December 1, 2025, our firm’s hourly rates will be $240 for attorneys, $195 for prosecutors, and
$120 for legal support staff.1 This adjustment will ensure we can maintain the resources and service
excellence you deserve. This is only our second rate adjustment since WHF’s partnership with the City
began, which underscores our commitment to stability and long-term value for the City.
We remain dedicated to supporting the City’s legal needs and are confident that our rates continue to
be competitive within the market. If you have any questions about the new rates or would like to discuss
further, please do not hesitate to reach out.
Thank you again for your understanding and continued partnership.
Best regards,
Whitt Wyatt
Managing Member – Legal Services
Wyatt Hamilton Findlay PLLC
cc: Mayor Bobby Lindamood (via email to blindamood@colleyville.com)
1 Our current rates are $225, $185, and $110, respectively.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-3 Agenda Date 12/2/2025
Type Worksession
Department City Secretary
Title
Discussion of the December 2, 2025, City Council regular agenda items
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 1 Agenda Date 12/2/2025
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with the City Attorney regarding items on the
agenda or for matters in which the duty of the attorney to the governmental body under
the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding commercial
or financial information the City has received from business prospects the City seeks to
have locate, stay, or expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESOLUTION R-25-5098
A RESOLUTION APPROVING COUNCIL ACTION REGARDING
EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL
MEETING OF DECEMBER 2, 2025
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2ND DAY OF
DECEMBER 2025.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven Bobby Lindamood
City Secretary, TRMC Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 3 Agenda Date 12/2/2025
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
Presentation by Director Rich Anderson, International Code Council, Inc. recognizing City
Inspector Richard Clark
RESOLUTION R-25-5099
APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT
THE REGULAR CITY COUNCIL MEETING OF DECEMBER 2, 2025
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council meeting of
November 18, 2025
b.Approval of a three-year Municipal and County Government
Enterprise License Agreement (ELA), between the City of
Colleyville and the Environmental Systems Research Institute,
Inc. (Esri), for Citywide ArcGIS services, in an amount not to
exceed $90,600, and authorizing the City Manager to execute
the agreement
c.Approval of a construction contract with Canary Construction,
Inc. for emergency drainage culvert repairs, in an amount not
to exceed $86,670, a contingency amount not to exceed $9,000,
and authorizing the City Manager to execute the contract
d.Approval to purchase a replacement vacuum street sweeper
from Closner Equipment Co., Inc., through the Sourcewell
Purchasing Program in an amount not to exceed $349,135,
approving the disposal of the unit being replaced, and
authorizing the City Manager to execute the contract
e.Approval of an Interlocal Agreement with Tarrant County for the
rehabilitation of various streets as identified in the agreement,
and authorizing the City Manager to execute the agreement
f.Approval of a Professional Services Agreement with Westra
Consultants, in an amount not to exceed $60,000, for the design
of the Drinking Water Risk and Resilience Assessment Update,
and authorizing the City Manager to execute the agreement
g.Nominating George Dodson to fill the Tarrant Appraisal District
Board of Directors vacancy for a term to December 31, 2027
Resolution R-25-5099
Page 2 of 2
h.Changing the dates of several regularly scheduled 2026 City
Council Meetings to accommodate holidays when the City is
closed, GCISD Spring Break, National Night Out, and Election
Day
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 2ND DAY OF
DECEMBER 2025.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven Bobby Lindamood
City Secretary, TRMC Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL MINUTES
100 Main Street, Colleyville, Texas, 76034
TUESDAY, NOVEMBER 18, 2025
Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on
Tuesday, November 18, 2025, at 5:30 p.m.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor
Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves,
Kimberly Holt Gunderson, and Tim Raine.
ALSO PRESENT: Assistant City Manager Mark Wood, Assistant City Manager
Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community
Development Director Ben Bryner, Finance Director Cassie Smith, Public Works and
Parks and Recreation Director Lisa Escobedo, Capital Projects Program Manager
Elijah Dorminy, City Attorney Sarah Ross, and City Secretary Christine Loven.
WS-1 Discussion of potential date changes for regularly scheduled 2026 City
Council Meetings
City Secretary presented the 2026 City Council Meeting Calendar, and holidays and
events which potentially effect the regular dates. City Council directed staff to bring
a resolution forward with the date changes as discussed.
WS-2 Discussion of the November 18, 2025, City Council regular agenda items
There was no discussion of this item and Mayor Lindamood adjourned the
Worksession at 5:37 p.m. and called the Executive Session to order.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding items on
the agenda or for matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business prospects
the City seeks to have locate, stay, or expand in the City and with which the City
City Council Minutes November 18, 2025
City of Colleyville Page 2
is conducting economic development negotiations; deliberate the offer of a
financial or other incentive to a business prospect
There was no action taken and Mayor Lindamood adjourned Executive Session at
6:49 p.m.
Mayor Lindamood called the regular meeting of the City Council to order at 7:00
p.m. and called the roll.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor
Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves,
Kimberly Holt Gunderson, and Tim Raine.
INVOCATION: Reverend Mike Dawson, First United Methodist Colleyville
PLEDGE OF ALLEGIANCE: City Attorney
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND
TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN
EXECUTIVE SESSION - RESOLUTION R-25-5095
Mayor Lindamood read Resolution R-25-5095 in its entirety.
Assistant City Manager Mark Wood stated approval of the resolution will approve the
City accepting a Letter of Intent (LOI) from Hunington Properties to purchase the
City-owned six acres at Acuff and Colleyville Boulevard. Manager Wood noted the
City purchased the property for $2.55 million and Hunington will purchase the
property for $3.1 million.
Mayor Lindamood opened and closed the public hearing without any speakers.
Councilmember Graves made a motion to approve Resolution R-25-5095
seconded by Councilmember Alphonso.
The motion was approved by the following vote:
Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso,
Ben Graves, Kimberly Holt Gunderson, and Tim Raine.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Mayor Lindamood and the City Council provided announcements regarding
community news and upcoming events.
City Council Minutes November 18, 2025
City of Colleyville Page 3
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5096
4a Approval of the minutes of the regular City Council meeting of November
5, 2025
4b Approval of a Professional Services Agreement with Parkhill, Smith &
Cooper, Inc., dba Parkhill, for design of the Voting Center and Splash Park
Project, and authorizing the City Manager to execute the agreement
4c Approval of rejecting all bids for the Colleyville Center Windows
Replacement Project
4d Casting the City's eight ballots for the election to the Tarrant Appraisal
District Board of Directors
Mayor Lindamood read Resolution R-25-5096 in its entirety.
Public Works and Parks and Recreation Director Lisa Escobedo presented items 4b
and 4c. There was discussion regarding the quality and warranty of the windows for
Colleyville Center when the project is rebid.
City Secretary Christine Loven presented item 4d.
Mayor Lindamood opened the public hearing.
George Dodson, Colleyville, recommended the City give their votes to Mike Alfred.
There were no others wishing to speak, and Mayor Lindamood closed the public
hearing.
Mayor Pro Tem Brandi Elder made a motion to approve Resolution R-25-
5096, casting the City’s eight ballots for Mike Alfred, seconded by Deputy
Mayor Pro Tem Richardson.
The motion was approved by the following vote:
Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso,
Ben Graves, Kimberly Holt Gunderson, and Tim Raine.
5. ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - October 2025
Finance Director Cassie Smith gave the October 2025 financial report and noted this
is the first month of FY26 and all accounts are as expected.
City Council Minutes November 18, 2025
City of Colleyville Page 4
6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-25-2351
An ordinance approving the amended Tax Increment Financing District
(TIRZ) Project and Financing Plan
Mayor Lindamood read the caption of Ordinance O-25-2351.
Assistant City Manager Mark Wood gave an overview and history of the TIF, noting
City Council had voted to extend the TIF to 2055 and expanded the boundaries.
Manager Wood stated the final piece will be City Council’s vote tonight to amend the
Project and Financing Plan. Manager Wood then introduced David Pettit, the City’s
TIF Consultant.
Mr. Pettit reviewed the expanded boundaries, and term extension to December 31,
2055, and noted the City of Colleyville will participate at 100%, and there are
discussions with Tarrant County College regarding on-going participation, and finally
GCISD participation will end December 2030. Mr. Pettit stated the anticipated
development is projected to generate $147.7 million in TIRZ revenue which would
fund the project costs. Mr. Pettit stated it has been wonderful to work with the City
of Colleyville.
Mayor Lindamood opened and closed the public hearing without any speakers.
Councilmember Holt Gunderson made a motion to approve Ordinance O-
25-2351, seconded by Councilmember Alphonso.
The motion was approved by the following vote:
Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso,
Ben Graves, Kimberly Holt Gunderson, and Tim Raine.
6b Ordinance O-25-2352
Request to appeal the decision by the Planning and Zoning Commission for
the consideration of an amendment to a PUD-R Planned Unit Development
– Residential district for Lots 1-34, Block 1, of the Oak Alley subdivision,
located at 1312 John McCain Road, Case ZC25-026
Councilmember Ben Graves recused himself from deliberation on this subject.
Mayor Lindamood read the caption of Ordinance O-25-2352.
Community Development Director Ben Bryer presented this request to remove the
25-foot landscape easement located in the rear yard of Lot 14, Block 1, Oak Alley.
The easement was approved as part of the PUD-R zoning for the subdivision.
City Council Minutes November 18, 2025
City of Colleyville Page 5
Director Bryner stated, although the request is to remove the easement from a
single lot, the entire subdivision is required to be included in the description. He also
stated this is an appeal of the Planning and Zoning Commission denial and requires
a super majority vote.
Applicants Ryan and Brooke Raybould were present, and a presentation was given
by their attorney Rob Slovak.
Mayor Lindamood opened the public hearing.
The following did not wish to speak, but registered opposition: Barbara Bradshaw,
Colleyville, Ashley Riley, Trophy Club.
The following, all of Colleyville, spoke in opposition: Charles Pearce, George Dodson,
Charles Mady, and John Westkaemper.
There were no others wishing to speak and Mayor Lindamood closed the public
hearing.
Mayor Lindamood convened in Executive Session at 8:18 p.m. and reconvened the
meeting at 8:51 p.m.
There were no other speakers or questions.
Mayor Lindamood made a motion to deny Ordinance O-25-2352, seconded
by Mayor Pro Tem Elder.
The motion to deny was approved by the following vote:
Ayes: 6 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso,
Kimberly Holt Gunderson, and Tim Raine.
6c Ordinance O-25-2353
Consideration of a Special Use Permit for Alcoholic Beverage Sales-On-
Premises Consumption on Lot 1R2, Block 2, of the Town Center Colleyville
subdivision, located at 1205 Church Street, Case ZC25-025
Councilmember Graves returned to the Council Chambers.
Mayor Lindamood read the caption of Ordinance O-25-2353.
Community Development Director Ben Bryner presented the SUP request is to allow
for on-premises alcohol beverage sales/consumption at Truva Mediterranean Bar
and Grill. He noted the restaurant is taking over a previous restaurant use which
City Council Minutes November 18, 2025
City of Colleyville Page 6
had an approved SUP for alcohol, and the SUP is required for Truva Mediterranean
because of the change in ownership.
Mayor Lindamood opened and closed the public hearing without any speakers.
Councilmember Holt Gunderson made a motion to approve Ordinance O-
25-2353, seconded by Mayor Pro Tem Elder.
The motion was approved by the following vote:
Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso,
Ben Graves, Kimberly Holt Gunderson, and Tim Raine.
6d Ordinance O-25-2354
Consideration of a Special Use Permit for an Accessory Dwelling on Lot 4
of Mrs. Eva Paul's Subdivision, located at 1005 Tinker Road, Case ZC25-
027
Mayor Lindamood read the caption of Ordinance O-25-2354.
Community Development Director Ben Bryner stated the SUP request is to allow for
a portion of an existing accessory building to be converted into an accessory
dwelling.
There were no questions.
Mayor Lindamood opened and closed the public hearing without any speakers.
Councilmember Graves made a motion to approve Ordinance O-25-2354,
seconded by Councilmember Alphonso.
The motion was approved by the following vote:
Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso,
Ben Graves, Kimberly Holt Gunderson, and Tim Raine.
6e Ordinance O-25-2355
Consideration of a Special Use Permit for an Electric Vehicle (EV) Charging
Station on Lot 1R, Block 1, of the Kroger Addition, located at 4904
Colleyville Boulevard, Case ZC25-028
Mayor Lindamood read the caption of Ordinance O-25-2355.
City Council Minutes November 18, 2025
City of Colleyville Page 7
Community Development Director Ben Bryner presented this item which is a SUP
request to install Electric Vehicle (EV) chargers with eight parking spaces and four
EV chargers in the parking lot at the Neighborhood Walmart.
Eric John, Kimley-Horn, the project leader, was present to answer questions.
Councilmember Graves verified with Mr. John, handicap parking will not be removed,
and vehicles will not be towed from the parking lot. Mr. John stated handicap parking
will still be available, and it is a policy of Walmart not to tow vehicles unless they
are unattended 48 to 72 hours.
Mayor Lindamood opened and closed the public hearing without any speakers.
Councilmember Alphonso made a motion to approve Ordinance O-25-2355,
seconded by Deputy Mayor Pro Tem Richardson.
The motion was approved by the following vote:
Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso,
Ben Graves, Kimberly Holt Gunderson, and Tim Raine.
7. CITIZEN COMMENTS
David Groves, Colleyville, discussed the City Council’s support.
8. REPORTS
October 13, 2025, Planning and Zoning Commission Minutes
October 27, 2025, Planning and Zoning Commission Worksession Minutes
There was no action taken on this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
NOVEMBER 18, 2025 - READING AND PUBLIC HEARING - RESOLUTION
R-25-5097
This resolution was not needed.
10. ADJOURNMENT
There being no further business before the City Council, Mayor Lindamood adjourned
the meeting without objection by the City Council at 9:25 p.m.
City Council Minutes November 18, 2025
City of Colleyville Page 8
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4b Agenda Date 12/2/2025 Number Resolution R-25-5099
Type Resolution
Department Information Services
Title
Approval of a three-year Municipal and County Government Enterprise License
Agreement (ELA), between the City of Colleyville and the Environmental Systems
Research Institute, Inc. (Esri), for Citywide ArcGIS services, in an amount not to exceed
$90,600, and authorizing the City Manager to execute the agreement
Explanation
Reading and Public Hearing
This item is a three-year license agreement between Environmental Systems Research
Institute, Inc. (Esri) and the City of Colleyville, in the amount of $90,600 to be paid
annually over a three-year period in the amount of $30,200 as referenced in the
attached proposed agreement. The City is entering into the tenth year and fourth
renewal of the enterprise agreement with Esri. This agreement fee is a fixed price for all
small municipalities with 25,000 citizens or less. It is the lowest level Enterprise License
Agreement (ELA) available in Esri's local government pricing model.
Departmental staff utilize Esri's software daily to collect, manage, analyze,
communicate, and distribute geographical information system (GIS) data to enhance
work products and create program efficiencies. This data is critical to the function of
numerous City applications servicing Code Enforcement, Community Development,
Public Works, Fire, and Police. Various maps and layers, produced by staff through the
Esri platform, are also posted online for the public to utilize. City staff currently maintain
120 different layers of data composed of items such as fire hydrants, water and sewer
lines, addresses, and City parcels.
Esri is the sole source provider of all small Municipal and County Enterprise License
Agreements. The City Attorney has reviewed the attached sole source letter and the
proposed agreement. Based on the letter and the provisions of Chapter 252 of the Local
Government Code, this purchase is exempt from the competitive bidding requirements
of state law as a sole source acquisition.
Financial Impact
Funding is available in the miscellaneous contractual services line item of the
Information Systems Management GIS Program budget in the amount of $30,200
annually for a total three-year cost of $90,600.
Recommendation
City of Colleyville Page 2
City Council Agenda Briefing 4b
Approve
Attachments
1. Esri Presentation
2. Esri 2025 Quote
4.b. Esri Enterprise License Renewal
Approval of a 3-year Enterprise License Agreement in an
amount not to exceed $90,600.
Costs billed $32,000 annually over a 3-year period.
Small Enterprise County and Municipal Government
The City of Colleyville falls in the 0 to 25,000 citizens or less Tier 1 bracket.
Population Annual 3-year Total
Tier 1 0 – 25,000 $32,000 $90,600
Tier 2 25,001 – 50,000 $42,200 $126,000
Quotation # Q-559481
Date: October 3, 2025
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 212891 Contract #
City of Colleyville
Information Service
100 Main St
Colleyville, TX 76034-2916
To expedite your order, please attach a copy of ATTENTION:Eddie Tangadunrat
this quotation to your purchase order. PHONE:(817) 503-1085
Quote is valid from: 10/3/2025 To: 1/1/2026 EMAIL:etangadunrat@colleyville.com
Material Qty Term Unit Price Total
193204 1 Year 1 $30,200.00 $30,200.00
Populations of 0 to 25,000 Small Government Enterprise Agreement Annual Subscription
193204 1 Year 2 $30,200.00 $30,200.00
Populations of 0 to 25,000 Small Government Enterprise Agreement Annual Subscription
193204 1 Year 3 $30,200.00 $30,200.00
Populations of 0 to 25,000 Small Government Enterprise Agreement Annual Subscription
Subtotal:$90,600.00
Sales Tax:$0.00
Estimated Shipping and Handling (2 Day Delivery):$0.00
Contract Price Adjust:$0.00
Total:$90,600.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Sean Gill
Email:
s.gill@esri.com
Phone:
(909) 793-2853 x8828
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary
date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets
included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the
applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments
for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of
Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement
regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different
or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation
information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The
information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located
in the USA.
GILLS This offer is limited to the terms and conditions incorporated and attached herein.
Esri Use Only:
Cust. Name
Cust. #
PO #
Esri Agreement #
Page 1 of 6 June 30, 2025
SMALL ENTERPRISE AGREEMENT
COUNTY AND MUNICIPALITY GOVERNMENT
(E214-1)
This Agreement is by and between the organization identified in the Quotation (“Customer”) and Environmental
Systems Research Institute, Inc. (“Esri”).
This Agreement sets forth the terms for Customer’s use of Products and incorporates by reference (i) the
Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the
documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the
Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and
construed in accordance with the laws of the state in which Customer is located without reference to conflict of
laws principles, and the United States of America federal law shall govern in matters of intellectual property. The
modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.
Table A
List of Products
Uncapped Quantities (annual subscription)
ArcGIS Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, ArcGIS
Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS
Network Analyst, ArcGIS Data Reviewer
ArcGIS Enterprise Additional Capability Servers
ArcGIS Image Server
ArcGIS Online User Types
ArcGIS Online Viewer User Type
ArcGIS Enterprise User Types
ArcGIS Enterprise Viewer User Type
Capped Quantities (annual subscription)
ArcGIS Online User Types ArcGIS Enterprise User Types
ArcGIS Online Contributor User Type 15 ArcGIS Enterprise Contributor User Type 15
ArcGIS Online Mobile Worker User Type 100 ArcGIS Enterprise Mobile Worker User Type 100
ArcGIS Online Creator User Type 100 ArcGIS Enterprise Creator User Type 100
ArcGIS Online Professional User Type 20 ArcGIS Enterprise Professional User Type 20
ArcGIS Online Professional Plus User Type 20 ArcGIS Enterprise Professional Plus User Type 20
ArcGIS Pro (Add-on Apps) for ArcGIS Online Creator or
Professional User Type
ArcGIS Pro (Add-on Apps) for ArcGIS Enterprise
Creator or Professional User Type
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
20
each
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
20
each
ArcGIS Online Apps and Other ArcGIS Enterprise Apps and Other
ArcGIS Location Sharing for ArcGIS Online 20 ArcGIS Location Sharing for ArcGIS Enterprise 20
ArcGIS Online Service Credits 50,000 ArcGIS Advanced Editing User Type Extension
for ArcGIS Enterprise 15
Other Benefits
Number of Esri User Conference registrations provided annually 2
Number of Tier 1 Help Desk individuals authorized to call Esri 2
Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities
purchased outside this Agreement
Page 2 of 6 June 30, 2025
Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation
attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this
Agreement (“Ordering Document”). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER’S PURCHASE
ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL
GOVERN. This Agreement is effective as of the date of Esri’s receipt of an Ordering Document, unless otherwise
agreed to by the parties (“Effective Date”).
Term of Agreement: Three (3) years
This Agreement supersedes any previous agreements, proposals, presentations, understandings, and
arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4—
Product Updates, no modifications can be made to this Agreement.
Accepted and Agreed:
(Customer)
By:
Authorized Signature
Printed Name:
Title:
Date:
CUSTOMER CONTACT INFORMATION
Contact: Telephone:
Address: Fax:
City, State, Postal Code: E-mail:
Country:
Quotation Number (if applicable):
Page 3 of 6 June 30, 2025
1.0—ADDITIONAL DEFINITIONS
In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:
“Case” means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.
“Deploy”, “Deployed” and “Deployment” mean to
redistribute and install the Products and related
Authorization Codes within Customer’s
organization(s).
“Fee” means the fee set forth in the Quotation.
“Maintenance” means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.
“Master Agreement” means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/en-
us/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.
“Product(s)” means the products identified in
Table A—List of Products and any updates to the list
Esri provides in writing.
“Quotation” means the offer letter and quotation
provided separately to Customer.
“Technical Support” means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.
“Tier 1 Help Desk” means Customer’s point of
contact(s) to provide all Tier 1 Support within
Customer’s organization(s).
“Tier 1 Support” means the Technical Support
provided by the Tier 1 Help Desk.
“Tier 2 Support” means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.
2.0—ADDITIONAL GRANT OF LICENSE
2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A—List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.
2.2 Consultant Access. Esri grants Customer the
right to permit Customer’s consultants or
contractors to use the Products exclusively for
Customer’s benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer’s benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third-party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.
3.0—TERM, TERMINATION, AND EXPIRATION
3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.
3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.
3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.
3.4 Termination for Lack of Funds. For an
Agreement with government or government-
Page 4 of 6 June 30, 2025
owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body’s approval
process.
3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.
4.0—PRODUCT UPDATES
4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A—List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.
Customer’s use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.
4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/other-
resources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.
5.0—MAINTENANCE
The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/en-
us/legal/terms/maintenance). At Esri’s sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.
Customer may acquire maintenance for other
Software outside this Agreement.
a. Tier 1 Support
1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer’s authorized users.
2. The Tier 1 Help Desk will be fully trained in
the Products.
3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.
4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.
5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer’s organization.
6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.
b. Tier 2 Support
1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.
2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.
3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to
Page 5 of 6 June 30, 2025
supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.
4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.
5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).
6.0—ENDORSEMENT AND PUBLICITY
This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer’s
endorsement of Products. Either party may publicize
the existence of this Agreement.
7.0—ADMINISTRATIVE REQUIREMENTS
7.1 OEM Licenses. Under Esri’s OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners’ business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.
Customer will not decouple Esri products or
services from the OEM partners’ application or
service.
7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.
8.0—ORDERING, ADMINISTRATIVE
PROCEDURES, DELIVERY, AND
DEPLOYMENT
8.1 Orders, Delivery, and Deployment
a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi-year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.
b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer’s access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past-due balance.
c. Esri’s federal ID number is 95-2775-732.
d. If requested, Esri will ship backup media to the
ship-to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.
8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi-year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.
a. All orders pertaining to this Agreement will be
processed through Customer’s centralized point
of contact.
b. The following information will be included in
each Ordering Document:
(1) Customer name; Esri customer number, if
known; and bill-to and ship-to addresses
(2) Order number
(3) Applicable annual payment due
Page 6 of 6 June 30, 2025
9.0—MERGERS, ACQUISITIONS, OR
DIVESTITURES
If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer’s acquisition of another entity; or (iii) a
transfer or sale of all or part of Customer’s
organization (subsections i, ii, and iii, collectively
referred to as “Ownership Change”). There will be
no decrease in Fee as a result of any Ownership
Change.
9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.
9.2 If an Ownership Change results in transfer or
sale of a portion of Customer’s organization, that
portion of Customer’s organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.
9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4c Agenda Date 12/2/2025 Number Resolution R-25-5099
Type Resolution
Department Engineering
Title
Approval of a construction contract with Canary Construction, Inc. for emergency
drainage culvert repairs, in an amount not to exceed $86,670, a contingency amount
not to exceed $9,000, and authorizing the City Manager to execute the contract
Explanation
Reading and Public Hearing
Staff noticed a sinkhole developing off the edge of pavement along Cheek-Sparger Road
and Silverwood Lane. Upon further investigation, it was determined the 60" metal
corrugated storm drainage pipe running under the roadway had deteriorated
significantly, undermining the integrity of the roadway surface. Due to the significant
depth of the pipe of approximately 6–8 feet, staff placed plates along the travel lane of
Cheek-Sparger to prevent a complete collapse of the road surface.
Due to the emergency nature of the repair, staff immediately reached out to contractors
for quotes and moved forward with the necessary repairs.
The scope of the project consisted of removal and replacement of approximately 50
linear feet of 60” RCP Class III Storm pipe as well as a 60” headwall. The contractor
removed all the asphalt and pipe, installed the RCP storm pipe and headwall, along with
rock rip rap. The disturbed area will be compacted before asphalt is placed on the
roadway surface.
Canary Construction, Inc. was the lowest qualified bidder and has completed their scope
of work. This item is to memorialize the process due to the emergency nature of the
project.
Financial Impact
The funding source for this project is the Drainage Capital Fund.
Form 1295 - Acknowledged by City
Recommendation
Approve
Attachments
1. Construction Services Agreement
City of Colleyville Page 2
City Council Agenda Briefing 4c
2. Bid Tabulation
3. Form 1295
_______________________________________________________________________________
1
Construction Services Agreement with Canary Construction, Inc.
CONSTRUCTION SERVICES AGREEMENT
CHEEK-SPARGER CULVERT REPAIR
This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective
Date by and between Canary Construction, Inc., a Texas Corporation, hereinafter called "Contractor",
and the City of Colleyville, Texas, hereinafter called "City".
RECITALS
WHEREAS, City desires Contractor to perform certain work and services set forth in Section 1,
below; and
WHEREAS, Contractor has expressed a willingness to perform said work and services, hereinafter
referred to only as "services", specified in the Contract Documents and Section 1 of this Agreement.
NOW, THEREFORE, for and in consideration of the covenants and promises made one to the
other herein, City and Contractor agree as follows:
Section 1. Scope of Services
Upon issuance of a written notice to proceed by City, Contractor agrees to provide to City the
necessary services, labor, materials, equipment, and supplies to perform the Cheek-Sparger Culvert Repair
(the “Project”), such services being more fully described herein and pursuant to the plans and specifications
identified in the Contract Documents (defined below).
Section 2. Term of Agreement
The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”)
and shall continue until Contractor completes the services required herein to the satisfaction of City and
has been paid in full by City, unless sooner terminated in conformance with this Agreement.
Section 3. Contract Documents
(a) This Agreement is a part of the “Contract Documents”, which include:
(1) This Agreement, including all exhibits and addenda hereto;
(2) City’s plans, specifications, and all other contract documents for the Project;
(3) City’s written notice(s) to proceed to the Contractor;
(4) Properly authorized change orders;
(5) Contractor’s Bid Proposal (“Proposal” and/or “Response”); and
(6) Any other materials distributed by the City that relate to the Project.
In the event there exists a conflict between any term, provision, and/or interpretation of the Contract
Documents, the documents shall take precedent and control in the order listed above in this section (which
shall supersede any conflicting provision concerning priority of contract documents contained in the Bid
Packet). If discrepancies are found that may impact Contractor’s performance of the services for the
Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the Project. Should the Contractor fail or refuse
to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on
that component of the Project, the Contractor shall be solely responsible for the costs and expenses -
including additional time - necessary to cure, repair and/or correct that component of the Project.
_______________________________________________________________________________
2
Construction Services Agreement with Canary Construction, Inc.
Section 4. Contractor Obligations
(a) Performance of Services. To the extent reasonably necessary for Contractor to perform the
services under this Agreement, Contractor shall be authorized to engage the services of any agents,
assistants, persons, or corporations that Contractor may deem proper to aid or assist in the performance of
the services under this Agreement with the prior written approval of City. The cost of such personnel and
assistance shall be a reimbursable expense to Contractor only if authorized in writing in advance by City.
Unless otherwise agreed, Contractor shall provide and pay for all materials, supplies, machinery,
equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all
other facilities necessary for the execution and completion of the Project.
(b) Quality Materials. Contractor shall be responsible for the professional quality, technical
accuracy, and the coordination of all materials, construction, installation and other services furnished by
Contractor under this Agreement. Unless otherwise specified in writing by City, all materials shall be new
and both workmanship and materials shall be of a good quality. Contractor shall, if required, furnish
satisfactory evidence as to the kind and quality of materials. Materials or work described in the Contract
Documents that, so applied, have well known, technical or trade meaning shall be held to refer to such
recognized standards. Contractor shall, without additional compensation, correct or revise any errors or
deficiencies in the installation and construction of the Project components to conform as shown in the
Project drawings and specifications.
(c) Additional Services. All minor details of the work not specifically mentioned in the
Contract Documents but obviously necessary for the proper completion of the work, such as the proper
connection of new work to old, shall be considered as incidental to and a part of the work for which the
prices are set forth in this Agreement. Contractor will not be entitled to any additional compensation
therefor unless specifically stated otherwise. Should City require additional services not included under
this Agreement, Contractor shall make reasonable effort to provide such additional services at mutually
agreed charges or rates, and within the time schedule prescribed by City, and without decreasing the
effectiveness of the performance of services required under this Agreement. The terms "extra work" and
“additional services” as used in this Agreement shall be understood to mean and include all work that may
be required by City to be done by Contractor to accomplish any alteration or addition to the work as shown
on the Project plans and drawings. It is agreed that Contractor shall perform all extra work under the
direction of the City's representative when presented with a written work/change order signed by the City’s
representative, subject, however, to the right of Contractor to require written confirmation of such extra
work order by City. No claims for extra services, additional services or changes in the services whatsoever,
including any change in pricing or time for performance related to the services will be made by Contractor
without first obtaining the City’s written agreement and approval of a work/change order reflecting the
same.
(d) Independent Contractor. It is understood and agreed by and between the parties that
Contractor, while performing under this Agreement, is acting independently, and that City assumes no
responsibility or liabilities to any third party in connection with Contractor’s acts or omissions. All services
to be performed by Contractor pursuant to this Agreement shall be in the capacity of an independent
contractor, and not as an agent or employee of City. Contractor shall supervise the performance of its
services and shall be entitled to control the manner and means by which its services are to be performed,
subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement.
(e) Inspection of Records. Contractor grants City and its designees the right to audit, examine,
or inspect, at City’s election, all of Contractor's Records relating to the performance of services under this
Agreement, during the term of the Agreement and any retention period herein. City’s audit, examination,
or inspection of Contractor’s Records may be performed by a City designee, which may include its internal
auditors or an outside representative engaged by City. Contractor agrees to retain Contractor’s Records for
a minimum of four (4) years following termination of the Agreement, unless there is an ongoing dispute
_______________________________________________________________________________
3
Construction Services Agreement with Canary Construction, Inc.
under the contract; then, such retention period shall extend until final resolution of the dispute.
"Contractor's Records" shall include any and all information, materials and data of every kind and character
generated as a result of the services under this Agreement. City agrees that it will exercise its right to audit,
examine or inspect Contractor’s Records only during regular business hours unless City has provided
advance written notice of an alternate time. Contractor agrees to allow City and its designees access to all
of Contractor's Records, Contractor's facilities and the current or former employees of Contractor, deemed
necessary by City or its designee(s), to perform such audit, inspection, or examination.
(f) Certification of No Conflicts. Contractor hereby warrants to the City that Contractor has
made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of
this Agreement, Contractor hereby agrees immediately to make full disclosure to the City in writing.
(g) No Waiver of City’s Rights. Neither City’s review, approval or acceptance of, nor payment
for any of the materials or services required under this Agreement, shall be construed to operate as a waiver
of any rights under this Agreement or of any cause of action arising out of the performance of this
Agreement, and Contractor shall be and remain liable to City in accordance with applicable law for all
damages to City caused by Contractor’s negligent performance of any of the services furnished under this
Agreement.
(h) Rights-of-Access. City will endeavor to provide such rights of access on any project site
as may be reasonably necessary for Contractor to perform any required preliminary site studies, surveys,
tests, or other necessary investigations prior to mobilization for the Project. Contractor will take all
necessary and reasonable precautions to minimize damage to all personal and real property in the
performance of such surveys, tests, studies and investigations.
(i) Storm Water Management. When performing or delivering services at or upon any property
owned, leased, or managed by the City, or in performance of any services or other acts on behalf of, or at
the direction of the City (regardless of location), Contractor shall at all times comply with (i) the City’s
Storm Water Management and Discharge Control provisions codified in Chapter 42 of the Colleyville
Municipal Code, as amended, (ii) all applicable Minimum Best Management Practice requirements, as
defined by the Texas Commission on Environmental Quality, and (iii) any Storm Water Pollution
Prevention Plan (SWPPP) applicable to the worksite. Regardless of the applicability of the foregoing
regulations, CONTRACTOR SHALL AT ALL TIMES BE RESPONSIBLE FOR IMPLEMENTING
SUCH CONTROLS AS MAY BE REASONABLY NECESSARY TO MINIMIZE ANY NEGATIVE
IMPACT TO THE STORM WATER COLLECTION SYSTEM OR ENVIRONMENT AND SHALL
FOLLOW ALL STATE AND LOCAL ILLICIT DISCHARGE REPORTING PROCEDURES IN THE
EVENT OF AN OCCURRENCE OR DISCHARGE.
(j) Compliance with Laws. Contractor shall comply with all laws, ordinances, rules, policies,
orders, directives, and other regulations governing Contractor’s performance of this Agreement.
Section 5. Payment
(a) Compensation. City agrees to pay Contractor for all services authorized in writing and
properly performed by Contractor in a total amount not to exceed EIGHTY-SIX THOUSAND, SIX
HUNDRED AND SEVENTY DOLLARS ($86,670.00) (“Contract Price”), subject to additions or deletions
for change orders and/or extra work agreed upon in writing.
(b) Method of Payment. Unless otherwise agreed by the parties in writing, payment to
Contractor shall be monthly based on a monthly progress report and detailed monthly itemized statement
for services submitted by Contractor that shows the names of the Contractor’s employees, agents, or
subcontactors performing the services, the time worked, the actual services performed, and the rates charged
_______________________________________________________________________________
4
Construction Services Agreement with Canary Construction, Inc.
for such services, in a form acceptable to City. City shall pay such monthly statements within thirty (30)
days after receipt of a completed submission and City’s verification of the services performed.
(c) Schedule of Values and Application for Payment. City may deduct from any amounts due
or to become due to Contractor any sum or sums owing by Contractor to City. In the event of any breach
by Contractor of any provision or obligation of this Agreement, or in the event of the assertion by any third-
party of a claim or lien against City, or the City’s premises, arising out of Contractor’s performance under
this Agreement, City shall have the right to retain out of any payments due or to become due to Contractor
an amount sufficient to completely protect the City from any and all loss, damage or expense therefrom,
until the breach, claim, or lien has been satisfactorily remedied by Contractor. Additionally, City may, on
account of subsequently discovered evidence, withhold the whole or part of any payment to such extent as
may be necessary to protect itself from loss on account of:
(1) defective work not remedied;
(2) claims filed or reasonable evidence indicating possible filing of claims;
(3) failure of Contractor to make payments promptly to subcontractors or for material or
labor which City may pay as an agent for the Contractor; or
(4) damages to another contractor or subcontractor.
When the above grounds are removed, or Contractor provides a letter of credit, or similar guaranty
satisfactory to City (to be determined in City’s sole discretion) which will protect City in the amount
withheld because of said grounds, City will release the amounts withheld.
Section 6. Performance Schedule
(a) Extensions; Written Request Required. No allowance of any extension of time, for any
cause whatever (including an event of Force Majeure), shall be claimed by or granted to Contractor, unless
(i) Contractor shall have made written request to City for such extension within forty-eight (48) hours after
the cause for such extension occurred, and (ii) City and Contractor have agreed in writing that such
additional time shall be granted. As used in this section, the term “Force Majeure” shall mean that
Contractor’s performance of the services under this Agreement is prevented or delayed, in whole or in part,
to such an extent that Contractor would not be able to complete the services (or any partial component
thereof) within the time for performance set forth herein by reason of or through work strikes, stoppage of
labor, riot, fire, flood, acts of war, insurrection, court judgment, act of God, pandemic, or other specific
cause reasonably beyond Contractor’s control and not attributable to its malfeasance, neglect or
nonfeasance. Should Contractor timely request an extension of time due to an event of force majeure under
this section, City and Contractor may agree in writing to suspended Contractor’s performance until such
disability to perform (other than a payment obligation) is removed; provided, that Contractor shall use
commercially reasonable efforts to remove any such causes and resume performance of the services under
this Agreement as soon as reasonably practicable.
(b) Costs of Delay. Contractor understands and agrees that time is of the essence of this
contract, and no damaged will be paid for delay.
Section 7. Ownership of Project; Bill of Sale; No Liens
(a) Title of Ownership. Contractor warrants that title to all services, including all equipment
and materials incorporated into the Project, will pass to City no later than the time of final payment.
Contractor further warrants that upon payment by City, all services for which payments have been received
from City shall be free and clear of liens, claims, security interests or other encumbrances in favor of
Contractor or any other person or entity whatsoever.
_______________________________________________________________________________
5
Construction Services Agreement with Canary Construction, Inc.
(b) Assignment; Bill of Sale. Contractor agrees, no later than the time of completion of the
Project, to assign to City all manufacturer’s warranties relating to equipment, materials and labor used in
the Project and further agrees it will at all times perform the services in a manner that will, to the greatest
extent possible, preserve all manufacturer’s warranties. If necessary as a matter of law, Contractor may
retain the right to enforce directly any such manufacturers’ warranties during the one year period following
the date of acceptance of the Project by City; provided, that City’s rights related to the same shall not be
subordinate to Contractor’s enforcement rights.
CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND SAVE CITY HARMLESS FROM ALL
CLAIMS RELATED TO ANY DEMANDS OF SUBCONTRACTORS, LABORERS, WORKMEN,
MECHANICS, MATERIALMEN, AND SUPPLIERS OF MACHINERY AND PARTS THEREOF,
EQUIPMENT, POWER TOOLS, ALL SUPPLIES ARISING OUT OF THE PERFORMANCE OF THIS
AGREEMENT. CONTRACTOR SHALL FURNISH SATISFACTORY EVIDENCE THAT ALL
OBLIGATIONS DESCRIBED HEREIN HAVE BEEN PAID, DISCHARGED OR WAIVED UPON
CITY’S WRITTEN REQUEST.
Section 8. Default; Termination; Abandonment
(a) Default; Notice to Cure. A party shall be deemed in default under this Agreement if the
party is in breach of a material provision of this Agreement and said breach is not cured within ten (10)
days written notice of default by the other party. In the event the breaching party has notified the other
party in writing that it is diligently working to cure the breach and has provided reasonable evidence in
support of the same, the breaching party shall not be deemed in default until the thirtieth (30th) day following
the non-breaching party’s notice of default.
(b) Default by Contractor. In addition to default under Section 7(a) above, Should Contractor
fail to comply with any term or condition this Agreement applicable to Contractor, or become disabled and
unable to comply with any provisions of this Agreement related to the quality or character of the services
or time of performance, Contractor shall be deemed in default of this Agreement. If such default is not
corrected within ten (10) days after written notice by City to Contractor, City may, at its sole discretion and
without prejudice to any other right or remedy:
(1) terminate this Agreement and be relieved of any further payment or consideration to
Contractor except for all services determined by City to be satisfactorily completed prior
to such termination. Payment for work satisfactorily completed shall be for actual costs
incurred and non-refundable, including reasonable salaries and travel expenses of
Contractor to and from meetings called by City at which Contractor is required to attend,
but shall not include any loss of profit of Contractor. City may further proceed to complete
the services in any manner deemed proper by City, either by the use of its own forces or
by resubletting to others; or
(2) City may, without terminating this Agreement or taking over the services, furnish the
necessary materials, equipment, supplies and/or help necessary to remedy the situation, at
Contractor’s sole expense.
(b) Suspension or Termination by City. City may suspend or terminate this Agreement for
cause or without cause at any time by giving written notice to Contractor. In the event suspension or
termination is without cause, payment to Contractor, in accordance with the terms of this Agreement, will
be made based on services reasonably determined by City to be satisfactorily performed as of the date of
suspension or termination. Such payment will become payable upon delivery of all instruments of service
to City and City’s acceptance of the same. If City requires a modification of the services under this
Agreement, and in the event City and Contractor fail to agree upon such modification(s), City shall have
the option of terminating this Agreement and Contractor's services hereunder at no additional cost other
_______________________________________________________________________________
6
Construction Services Agreement with Canary Construction, Inc.
than the payment to Contractor in accordance with the terms of this Agreement for the services reasonably
determined by City to be properly performed prior to such termination date.
(c) Abandonment. If Contractor should abandon and fail or refuse to resume work within ten
(10) days after written notification from the City, or if Contractor fails to timely comply with the orders of
the City, when such orders are consistent with the Contract Documents, then, and in that case, where a
performance bond(s) exists, the surety on the bond(s) may be notified in writing by City and directed to
complete the work (at City’s sole discretion), and a copy of said notice shall be delivered to Contractor.
After receiving said notice of abandonment, Contractor shall not remove from the work any machinery,
equipment, tools, materials or supplies then on the job, but the same, together with any materials and
equipment under contract for the work, may be held for use on the work by the City or the surety on the
performance bond, or another Contractor in completion of the work; and Contractor shall not receive any
rental or credit therefor, having hereby acknowledged that the use of such equipment and materials will
ultimately reduce the cost to complete the work and be reflected in the final settlement. In the event a surety
fails to comply with City’s written notice provided for herein, then the City may provide for completion of
the work in either of the following elective manners:
(1) the City may employ such labor and use such machinery, equipment, tools, materials and
supplies as said City may deem necessary to complete the work and charge the expense of
such labor, machinery, equipment, tools, materials and supplies to Contractor, which shall
be deducted and paid by City out of such amounts as may be due, or that may thereafter at
any time become due to the Contractor under this Agreement. In case such expense is less
than the sum which would have been payable under this Agreement if the same had been
completed by the Contractor, then Contractor shall receive the difference. In case such
expense is greater than the sum which would have been payable under this Agreement if
the same had been completed by said Contractor, then the Contractor and/or its surety (ies)
shall pay the amount of such excess to the City; or
(2) the City may (under sealed bids when and in the manner required by law) let the contract
to another Contractor for the completion of the work under substantially the same terms
and conditions which are provided in this Agreement. In the case of any increase in cost
to the City under the new contract as compared to what would have been the cost under
this Agreement, such increase shall be charged to the Contractor and its surety (ies) shall
be and remain bound therefor. However, should the cost to complete any such new contract
prove to be less than what would have been the cost to complete under this Agreement, the
Contractor and/or its surety (ies) shall be credited therewith.
(d) Remedies Cumulative. The remedies in this section are cumulative and nothing herein shall
be deemed a waiver of any other remedy available to the City under this Agreement, including its remedies
upon default provided herein above.
Section 9. Insurance
Contractor shall during the term hereof maintain in full force and effect all policies of insurance
reasonably required by City and in compliance with the Contract Documents. Contractor’s obligation to
provide acceptable certificates of insurance is a material condition of this Agreement, and services under
this Agreement shall not commence until certificates of insurance have been received, reviewed, and
accepted by City. The minimum coverages and limits of liability for the policies of insurance required
under this Agreement are maintained by and accessible through the City’s purchasing department.
_______________________________________________________________________________
7
Construction Services Agreement with Canary Construction, Inc.
Section 10. Indemnification
(a) Release of liability. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR
INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE
SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY
WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICIALS, OFFICERS, EMPLOYEES, OR AGENTS
(COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY
PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM
ANY CAUSE (OTHER THAN THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE
CONTRACTOR SHALL WAIVE ALL CLAIMS TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT
JURISDICTION).
(b) Contractor’s Indemnity Obligation. CONTRACTOR AGREES TO INDEMNIFY AND
SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND
COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR
DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED
BY CONTRACTOR’S PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY
REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS
OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS,
LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY,
CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE, IN WHOLE OR IN PART,
FROM OR ARE ATTRIBUTED TO THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE
CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT
JURISDICTION).
(c) Notice of Claim(s). Contractor shall promptly advise City in writing of any claim or
demand against the City, related to or arising out of Contractor’s acts or omissions under this Agreement
and shall see to the investigation and defense of such claims or demand at Contractor’s sole cost and
expense; provided, that City, at its option and at its own expense, may participate in such defense without
relieving Contractor of any of its obligations hereunder.
CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE
LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY
CONTRACTOR UNDER THIS AGREEMENT. THE PROVISIONS OF THIS SECTION 10 SHALL
SURVIVE TERMINATION OF THIS AGREEMENT.
Section 11. Notice
All notices required by this Agreement shall be in writing and addressed to the parties at the
addresses set forth on the signature page(s) of this Agreement (or to such other address that may be
designated by the receiving party from time to time in accordance with this section). All notices shall be
delivered by (a) personal delivery, (b) certified or registered mail (in each case, return receipt requested,
postage prepaid), (c) nationally recognized overnight courier (with all fees pre-paid), or (d) email of a pdf
document containing the required notice. Such notice or document shall be deemed to be delivered or given,
whether actually received or not, (i) when received if delivered or given in person, (ii) if sent by United
_______________________________________________________________________________
8
Construction Services Agreement with Canary Construction, Inc.
States mail, three (3) business days after being deposited in the United States mail as set forth above, (iii)
on the next business day after the day the notice or document is provided to a nationally recognized carrier
to be delivered as set forth above, or (iv) if sent by email, the next business day. A confirmation of delivery
report which reflects the time that the email was delivered to the recipient’s last notified email address is
prima facie evidence of its receipt by the recipient, unless the sender receives a delivery failure notification,
indicating that the email has not been delivered to the recipient.
Section 12. Sales and Use Taxes
Contractor understands and acknowledges that City is a governmental entity and exempt from the
payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project
or otherwise incorporated into the Project. City agrees to provide Contractor such documentation as may
otherwise be required by state law to allow Contractor to avoid payment of sales and uses taxes for materials
and equipment with respect to the Project to the extent allowed by law.
Section 13. Texas Government Code Verifications
Contractor’s execution of this Agreement shall serve as its acknowledgement and written
verification that: (i) the requirements of Subchapter J, Chapter 552, Government Code, apply to this
Agreement and Contractor agrees that the Agreement can be terminated if Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter; (ii) pursuant to Texas Government Code
Chapter 2270, that Contractor’s organization does not presently boycott Israel and will not boycott Israel
during the term of this Agreement; and (iii) pursuant to Texas Government Code Chapter 2251, that
Contractor’s organization does not current discriminate against firearm and ammunition industries and will
not for the term of the contract. Discriminating means refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with the firearm or ammunition industry or with a person or entity doing
business in the firearm or ammunition industry, but does not include an action made for ordinary business
purposes.
Section 14. Miscellaneous
(a) Contractor shall not assign or sublet this Agreement, in whole or in part, without the prior
written consent of City. (b) Contractor shall comply with all federal, state, county and municipal laws,
ordinances, resolutions, regulations, rules, policies, orders, and directives applicable to the services under
this Agreement. (c) The laws of the State of Texas shall govern this Agreement; and venue for any action
concerning this Agreement shall be in the state district courts of Tarrant County, Texas. The parties agree
to submit to the personal and subject matter jurisdiction of said courts. (d) This Agreement contains the
entire understanding of the parties with respect to the subject matter hereof and there are no oral
understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which
have not been incorporated herein. (e) The exhibits attached hereto, if any, are incorporated herein and
made a part hereof for all purposes. (f) Unless expressly provided otherwise herein, this Agreement may
only be modified, amended, supplemented or waived by a mutual written agreement of the parties. (g) In
the event any one or more of the provisions contained in this Agreement shall for any reason be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect
any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained in it. (h) Any of the representations and obligations of the parties, as
well as any rights and benefits of the parties pertaining to a period of time following the termination of this
Agreement shall survive termination. (i) This Agreement may be executed by the parties in separate
counterparts, each of which when so executed and delivered shall be an original, but all such counterparts
shall together constitute one and the same instrument. Each counterpart may consist of any number of
copies hereof each signed by less than all, but together signed by all of the parties. (j) Each party represents
that it has full capacity and authority to grant all rights and assume all obligations granted and assumed
_______________________________________________________________________________
9
Construction Services Agreement with Canary Construction, Inc.
under this Agreement. (k) Subject to the provisions regarding assignment, this Agreement shall be binding
on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal
representatives, successors and assigns.
[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY –
SIGNATURES ON FOLLOWING PAGE(S)]
_______________________________________________________________________________
10
Construction Services Agreement with Canary Construction, Inc.
IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of
the Effective Date.
For City:
CITY OF COLLEYVILLE, TEXAS
By:
Jerry Ducay
City Manager
Date:
For Contractor:
CANARY CONSTRUCTION, INC.
By:
Wayne Borstad
President
Date:
Notice Address:
City of Colleyville
Attn: City Manager
100 Main Street, 3rd Floor
City of Colleyville, Texas 76034
E: jducay@colleyville.com
ATTEST:
By:
Christine Loven
City Secretary
Date:
Notice Address:
Canary Construction, Inc.
Attn: Wayne Borstad, President
802 N. Kealy Avenue, Suite 101
Lewisville, TX 75057
E: wayne@canaryconstruction.com
GovDox Colleyville Contract ID:
CSA_pk_December 2, 2025_Rev20230112
City of Colleyville Cheek-Sparger Culvert
Bid Tabulation November 2025
Unit Price Total Unit Price Total Unit Price Total
1 Mobilization LS 1 3,500.00$ $3,500.00 $15,000.00 $15,000.00 $7,500.00 $7,500.00
2 60" RCP CL III LF 50 750.00$ $37,500.00 $791.00 $39,550.00 $1,150.00 $57,500.00
3 60" Headwall EA 1 15,000.00$ $15,000.00 $12,500.00 $12,500.00 $21,200.00 $21,200.00
4 Haul in Import Fill & Compact CY 107 60.00$ $6,420.00 $85.00 $9,095.00 $29.00 $3,103.00
5 Rock Rip Rap SY 50 350.00$ $17,500.00 $195.00 $9,750.00 $210.00 $10,500.00
6 Trench Safety LF 50 5.00$ $250.00 $25.00 $1,250.00 $2.00 $100.00
7 Sawcut, Remove and Dispose Existing Asphalt LS 1 1,500.00$ $1,500.00 $2,500.00 $2,500.00 $6,600.00 $6,600.00
8 Connect to Existing RCB LS 1 2,500.00$ $2,500.00 $4,500.00 $4,500.00 $15,000.00 $15,000.00
9 Traffic Control, Barricades, Steel Trench Plates LS 1 2,500.00$ $2,500.00 $7,500.00 $7,500.00 $7,980.00 $7,980.00
Total $86,670.00 $101,645.00 $129,483.00
Item Canary Construction 2R Construction Gra-TexUnitQTYDescription
Controlling
Name of Interested Party4 Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES 1295FORM
1 of 1
1
OFFICE USE ONLY
2 11/13/2025
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Canary Construction Inc
Lewisville, TX United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
City of Colleyville
Cheek-Sparger Culvert Repair
ENG-2025-008
2025-1388995
11/13/2025
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
Borstad, Wayne XLewisville, TX United States
6
Signature of authorized agent of contracting business entity
My name is _______________________________________________________________,
UNSWORN DECLARATION
Check only if there is NO Interested Party.5
My address is _______________________________________________, _______________________,
and my date of birth is _______________________.
Executed in ________________________________________County,
I declare under penalty of perjury that the foregoing is true and correct.
(state)(zip code)(country)
(year)(month)
_______, ______________, _________.
State of ________________, on the _____day of ___________, 20_____.
(city)
(Declarant)
Version V4.1.0.f10d0fd8www.ethics.state.tx.usForms provided by Texas Ethics Commission
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4d Agenda Date 12/2/2025 Number Resolution R-25-5099
Type Resolution
Department Engineering
Title
Approval to purchase a replacement vacuum street sweeper from Closner Equipment
Co., Inc., through the Sourcewell Purchasing Program in an amount not to exceed
$349,135, approving the disposal of the unit being replaced, and authorizing the City
Manager to execute the contract
Explanation
Reading and Public Hearing
This item seeks the approval to purchase a replacement vacuum street sweeper for the
Department of Public Works, Storm Water Division, at a total cost of $349,135, and
approval for the disposal of the 2018 Johnston Model VT651 vacuum street sweeper as
a trade.
To maintain the City's fleet in an effective and efficient manner, vehicles and equipment
are replaced at established milestones. Criteria considered when determining the end of
a vehicle's useful life includes, but is not limited to mileage, age, motor hours, past
maintenance, and overall condition. Staff assessed the current 2018 Johnston Model
VT651 vacuum street sweeper and determined the heavy use of the equipment and
maintenance record warrants replacement. The unit will be utilized as a trade. Based on
an in-depth review of vacuum street sweepers, City staff is recommending the purchase
of a MaxPowa V65 truck mounted sweeper.
Street sweeping is a cost-effective means of removing pollutants like trash, sediment,
leaves, etc. before they enter the storm drains, which protect water quality and aquatic
life. Regular street sweeping helps maintain the functionality of the storm drains and
drainage infrastructure by reducing the load on downstream infrastructure and reducing
the potential of clogging that can lead to localized flooding during heavy rainfall events.
In addition, clean streets have an enhanced aesthetic appeal valued by the community.
On average, City staff sweep approximately 225 miles of streets each month.
If approved, the new vehicle would be delivered in early 2026. The existing vacuum
street sweeper will be utilized as a trade for up to $22,500 credit towards the new
equipment.
Financial Impact
The funding source for this purchase is the Capital Drainage Fund.
City of Colleyville Page 2
City Council Agenda Briefing 4d
Recommendation
Approve
Attachments
1. Sales Proposal
2. V65 Sales Specifications
www.closner.com
SAN ANTONIO BRANCH AUSTIN BRANCH DALLAS/FT WORTH BRANCH HOUSTON BRANCH
21910 FM 2252 778 E US-290 6532 E STATE HIGHWAY 114 18851 GH CIRCLE
SCHERTZ, TX 78154 ELGIN, TX 78621 RHOME, TX 76078 WALLER, TX 77484
210.732.2131 512.272.8200 817.708.9108 936.262.7299
November 11, 2025
City of Colleyville
Bucher Sweeper Sales Proposal
Sourcewell Contract Number #062425-BUC
One - NEW MaxPowa V65 Truck Mounted Sweeper, 2025/26 Model, SN TBD
Stainless Steel Cowling with 1 1/4" Soundproof Liner
Completely Covered & Sealed Auxiliary Engine Compartment
10" Inside Diameter Vacuum Hose with Straight Inlet Design
Electrical Over Hydraulic Hopper Lift System
Molded Composite 50 Gallon Auxiliary Engine Fuel Tank w/ Locking Cap
8.5 Cubic Yard Stainless Steel Hopper with Lifetime warranty
55-degree Dump Angle of hopper w/ Maximum Payload Indicator
Two (2) Hopper Drain Ports on Rear Door: 3" Drain Hose & 2" Ball Valve
Two (2) Side Mounted Hopper Access Doors; LH & RH
Two (2) Lockable Built-In Hopper Side Storage Lockers: LH & RH
415 Gallon Stainless Steel Water Tank w/ Lifetime Warranty
Remote Ground Level Drains: Engine, Hydraulic, Gearbox Oil & Coolant
Four (4) Gutter Broom Water Spray Jets Per Side
Bumper Mounted Wide Sweep Water Spray Bar with Four (4) Spray Jets
Four (4) Internal Water Spray Jets at each Vacuum Nozzle
Remote Grease Zerk for Wide Sweep Pivot
Handheld Pendant Wide Sweep Broom Down Pressure Control
Remote Handheld Pendant Dump Controls
Electrical Wiring Color and Number Coded
Dust Proof Electrical Wiring - IP65 Standards
Waterproof Electrical Wiring - IP67 Standards
In Cab integrated sweeper controls with data capture and to monitor performance
Stainless Steel Hopper Screens
L.E.D Indicators on All Solenoid Plugs
Step-Up Gear Box Driven Vacuum Fan via Fluid Coupler
Coolant/Oil Pressure Shutdown System
Maxigap: In-Cab Vacuum Nozzle Tilt System
28" Diameter Trailing Arm Design Gutter Brooms with LED Work Lights
16" x 50" Wide sweep Broom
"Unhanded" Suction Nozzle & Gutter Broom Assemblies
In-Cab Dual Gutter Broom Speed Control
In-Cab Gutter Broom Down Pressure Control
Master Sweep Control Switch to Start/Stop All Sweeping Functions
20 Gallon Hydraulic Oil Tank
Catwalk 60" x 12"
125 Micron Suction & 25 Micron Return Hydraulic Filters
Hopper and Water Tank Interconnect
Automatic Safety Body Prop with Hands Free Release
Turbo III Precleaner for Auxiliary Engine
25' Hydrant Hose with Coupling & Wrench
Centralized Weatherproof Systems Locker with Strip LED Light
25 ft. Wash-down Hose
Two (2) Rear Mounted LED Strobes with Limb Guards
Body Paint Two Part Epoxy Factory White
Engine Pack & Sweep Gear Powder Coated Gray
1 each Sweeper Ops Manual & Parts & Service CD - English
Factory Warranty: 2 Years or 2,000 Hours
Options Included In Our Price
Dual Gutter Brooms with Pneumatic Flaps
JCB Ecomax Tier 4 Final 125HP 97KW @2200 RPM Requires EN690
(or equivalent) Ultra-low Sulphur Fuels
Gutter Broom In-Cab Tilt Control-Dual
Gutter Broom Lateral In-Cab Control – (Dual) available on Dual Sweep VTs only
Screen Vibrator – Pneumatic
EZ Clean – Hopper Body Flush Out (2 nozzles)
Supawash, 8 gpm, 1500 psi with Handlance, Wide Sweep Broom Spray Bar
Rear Mounted & Suction Nozzle Spray Bar Rear Mounted
Split Arrow Stick, LED
Camera Single Rear Vision Displayed on JVM
Preference Plus – Extended Functionality for Custom Monitoring, Reporting
and Sweep Settings.
One – 2025/2026 Freightliner M2 PLUS Conventional Chassis, 33K GVW, Cummins ISB
6.7 200 HP Engine with Allison 2500 Transmission. Includes Chassis Dualization. Two-
speed rear axle - Ratio 5.86/8.17
List Price ................................................................................................................. $363,600.00
Sourcewell Discount .............................................................................................. ($18,465.00)
Sourcewell Price .................................................................................................... $345,135.00
Freight From Factory ...................................................................................................... $4,000
Total Sales Price ......................................................................................................... $349,135
Total Sales Price (w/ Trade in) ................................................................................... $326,635
PROPOSAL NOTES:
Subject to availability and prior sale.
Subject to all applicable taxes.
Quote is valid for 30 days.
We reserve the right to correct any quotation or verbal errors.
Sincerely,
CLOSNER EQUIPMENT CO., INC.
Collin Nunnelee
North Texas- Territory Manager
Collin.n@closner.com
(940)210-9131
113” CA
276”
91.5”
140”
w/boom 126”
V65
Dimensions
Length (cowl and hopper) 154” (3920 mm)
Width* 91.5” (2325 mm)
Height* 133” (3400 mm)
Wheelbase* 164”-178” (3150 mm)
Sweeping path of suction
nozzle and channel brush 51” (1300 mm)
Sweeping path with roller brush 94” (2400 mm)
Sweeping path for
double-sided pick up 141” (3600 mm)
Noise level cab
<75 dB(A) generally (chassis dependent)
Alternative drives
Semi-hydrostatic V65m
Hydrostatic V65h
Chassis
GVM GVM 14 – 19 tons
Diesel fuel tank
Capacity 50 gallons (190 l)
Auxiliary engine
V65t
Standard: JCB Dieselmax 430 NRMM Stage 5
Gross power 74 HP
Max torque 295 ft/lb @1250 rpm
Option: JCB Ecomax 448 NRMM Stage 5
Gross power 130HP
Max torque 450 ft/lb @1500 rpm
Option: JCB Dieselmax 444 NRMM Stage 3a**
Gross power 114 HP
Max torque 29 ft/lb @ 1300 rpm* Dependent on chassis and/or option selected
** Not for EU. 24v only
Easiclean
for efficient cleaning of built up dirt in hard to reach
areas.
HMI Center console
with JVM screen which can be adjusted to suit the
operators preferred position, featuring cup holders
and USB charging points.
Top Mounted Wanderhose
with 280° rotation, available in a 5.9” (150 mm) or
7.87” (200 mm) diameter can be used to empty
catch basins safely from the curbside.
164”-178” WB (chassis dependent)
Controls
Center cab mounted master control panel
with JVM providing information on a wide
range of sweeper functions plus data capture
download. Up to four optional cameras can
also be viewed on the JVM screen. Separate
palm rest controller housing controls for the
main sweeping functions is mounted on the
door side.
Exhauster fan
Operational speed variable between 1800 rpm
- 3500 rpm to suit operation.
V65t: Step-up gearbox ratio: 1.79:1
Channel brush
Quick release brush system with infinitely
variable speed up to 160 rpm (cab controlled).
Hi-visibility yellow brush plate and hose guide
Nozzle
Cast aluminum nozzle with 9.94” (250 mm)
diameter inlet and tool free adjustment
Dust suppression system
Dust suppression sprays located at suction
nozzle(s), channel brush(es) and across front
of vehicle. Pressadrain water purging system.
EUnited PM10 4* Certified.
Electrical system
24 volt. All external loom connections are full
automotive IP67 rated
Exterior noise / Sound power level
LWA 108 dB(A) for standard power engines
measured in accordance with EC directive
2000/14/EC.
LWA 112 dB(A) for high power engines
measured in accordance with EC directive
2000/14/EC.
Hopper
Body comprises of hopper & integral water
tank. Fabricated from heavy duty stainless
steel plate.
Water tight twin lock rear door latching system
with de-watering function. Two body side
access doors and side storage lockers.
Plug in hopper floor as transfer port for use as
Streetwasher.
Rear discharge chute, automatic multi position
body prop, twin caged rear beacons and LED
worklights are standard features.
Hopper voided volume *** 8.5 yd3 (6.5 m³)
Discharge angle 54° nominal
Door opening angle 125° nominal
Water tank
Water tank incorporates anti-surge baffles
and filled via a type ‘A’ water hydrant fill. A twin
diaphragm pump runs continuously and is
able to run dry.
Water capacity (Option 2000 l)
410 gallons (1554 l)
Cowl
Smoothflow cowl lined with frequency
matched soundproofing material
Brushes
Wide sweep brush 16” (406 mm)
Width of wide sweep brush 50” (1275 mm)
Width of suction nozzle 30” (750 mm)
Channel brush
(opt. Ø 25” 650 mm) 20” (500 mm)
Options
- Camera monitoring systems.
- Littasnatch.
- Microtrap dust suppression system.
- Powathrust/Powasave.
- Pneumatic mesh shakers.
- Powascrub - wide sweep brush ground
pressure device.
- Supawash - high pressure washing
sys tem, 8 gallons/min @ 1450 PSI, c/w
hand lance & 49 foot hose reel.
- 6” or 8” boom mounted Wanderhose with
power assist option.
A range of options are available – contact us
for more information.
Subject to change without notice.Version 03/26/2024Bucher Municipal North America Inc.
105 Motorsports Road
Mooresville, NC 28115
Tel. +1 704 658 1333
info.us@buchermunicipal.com
www.buchermunicipal.com
Scan for your free report
The 5 Things
You Must Know
Before Buying a
Street Sweeper
V65
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4e Agenda Date 12/2/2025 Number Resolution R-25-5099
Type Resolution
Department Engineering
Title
Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of various
streets as identified in the agreement, and authorizing the City Manager to execute the
agreement
Explanation
Reading and Public Hearing
Staff is seeking approval to enter into an Interlocal Agreement (ILA) with Tarrant
County for the rehabilitation of various road segments within the Saddlebrook
Subdivision: Briar Ridge, Saddlebrook, and Shadow Ridge Drives, Southwood East, and
Southwood West; segments within the Brook Meadows Subdivision: Jackson,
Meadowview, and Wildwood Courts, Meadowview Drive, and Shenandoah Place; as well
as segments within the Pecan Park Subdivision that will be completed at the conclusion
of the water line renewal project: Hardage Lane, Ponderosa Street, Park and Ronna
Courts. In addition, the ILA includes the resurface of an additional parking area at the
Pleasant Run soccer fields.
The City partners with Tarrant County annually to perform street maintenance work.
During Fiscal Year 2025, Tarrant County crews resurfaced 5.34 miles of roadway streets
for the citizens of Colleyville.
The fiscal year 2026 – 2030 Capital Improvement Program (CIP) includes the Street
Maintenance program for the resurfacing of roadways. With the approval of this
Interlocal Agreement, Tarrant County will provide the labor and equipment necessary to
rehabilitate the roadways, and the City will be responsible for the costs associated with
the following items: removal of excess materials, new materials, construction materials
testing, traffic control, flaggers, and disposal fees at an off-site landfill facility for waste
materials generated during the project. This work will result in the roads being
resurfaced in their current configuration.
If approved by City Council, the Agreement will be forwarded to Tarrant County for
approval at a future Commissioners Court meeting.
Financial Impact
The funding source for this project is the Capital Project Fund.
City of Colleyville Page 2
City Council Agenda Briefing 4e
RecommendationApprove
Attachments
1.Interlocal Agreement
2.Quotes
1
THE STATE OF TEXAS
INTERLOCAL AGREEMENT
COUNTY OF TARRANT
This Interlocal Agreement is between Tarrant County, Texas (“COUNTY”),
and the City of Colleyville (“CITY”).
WHEREAS the CITY is requesting the COUNTY’s assistance to:
• Resurface Briar Ridge located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Saddlebrook to
Shadow Ridge (Approximately 751 linear feet).
• Resurface Hardage Lane located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from SH26 to Pleasant
Run Road (Approximately 1,099 linear feet).
• Resurface Jackson Ct located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Jackson Road to
Cul-de-Sac (Approximately 261 linear feet).
• Resurface Meadow View Ct. located within the City of Colleyville
and Tarrant County Commissioner Precinct #3 from Green Oaks to
Cul-de-Sac (Approximately 150 linear feet).
• Resurface Meadow View Drive located within the City of Colleyville
and Tarrant County Commissioner Precinct #3 from Jackson Road
to Green Oaks Drive (Approximately 1,419 linear feet).
• Resurface Park Ct. located within the City of Colleyville and Tarrant
County Commissioner Precinct #3 from Ponderosa to Cul-de-Sac
(Approximately 464 linear feet).
• Resurface Ponderosa St. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from McCain Dr. to Cul-
de-Sac (Approximately 3,538 linear feet).
• Resurface Ronna Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Ponderosa to Cul-
de-Sac (Approximately 200 linear feet).
2
• Resurface Saddlebrook Dr. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Bedford Rd. to
Brown Trail (Approximately 3,000 linear feet).
• Resurface Shadow Ridge located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Saddlebrook Dr. to
Rodeo Dr. (Approximately 1,245 linear feet).
• Resurface Shenendoah Dr. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Jackson Rd. to
Shady creek Ln. (Approximately 558 linear feet).
• Resurface Southwood East located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Saddlebrook to
Southwood West (Approximately 812 linear feet).
• Resurface Southwood West located within the City of Colleyville
and Tarrant County Commissioner Precinct #3 from Saddlebrook to
Southwood East (Approximately 938 linear feet).
• Resurface Wild wood Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Meadow View Dr. to
Cul-de-Sac (Approximately112 linear feet).
• Rehabilitate and Resurface Pleasant Run Parking Lot located
within the City of Colleyville and Tarrant County Commissioner
Precinct #3 at 6413 Pleasant Run Road (Approximately 2,100
Square Yards).
Collectively, hereinafter referred to as the “Project”.
WHEREAS the Interlocal Cooperation Act contained in Chapter 791 of the
Texas Government Code provides legal authority for the parties to enter into this
Agreement; and
WHEREAS, during the performance of the governmental functions and the
payment for the performance of those governmental functions under this
Agreement, the parties will make the performance and payment from current
revenues legally available to that party; and
WHEREAS the Commissioners Court of the COUNTY and the City Council
of the CITY each make the following findings:
a. This Agreement serves the common interests of both parties.
b. This Agreement will benefit the public.
3
c. The division of costs fairly compensates both parties to this
Agreement.
d. The CITY and the COUNTY have authorized their representative to
sign this Agreement.
e. Both parties acknowledge that they are each a “governmental entity”
and not a “business entity” as those terms are defined in Tex. Gov’t
Code § 2252.908, and therefore, no disclosure of interested parties
pursuant to Tex. Gov’t Code Section 2252.908 is required.
NOW, THEREFORE, the COUNTY and the CITY agree as follows:
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
The COUNTY will furnish the labor and equipment to assist the CITY in
completing the Project:
• Resurface Briar Ridge located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Saddlebrook to
Shadow Ridge (Approximately 751 linear feet).
• Resurface Hardage Lane located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from SH26 to Pleasant
Run Road (Approximately 1,099 linear feet).
• Resurface Jackson Ct located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Jackson Road to
Cul-de-Sac (Approximately 261 linear feet).
• Resurface Meadow View Ct. located within the City of Colleyville
and Tarrant County Commissioner Precinct #3 from Green Oaks to
Cul-de-Sac (Approximately 150 linear feet).
• Resurface Meadow View Drive located within the City of Colleyville
and Tarrant County Commissioner Precinct #3 from Jackson Road
to Green Oaks Drive (Approximately 1,419 linear feet).
• Resurface Park Ct. located within the City of Colleyville and Tarrant
County Commissioner Precinct #3 from Ponderosa to Cul-de-Sac
(Approximately 464 linear feet).
• Resurface Ponderosa St. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from McCain Dr. to Cul-
de-Sac (Approximately 3,538 linear feet).
4
• Resurface Ronna Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Ponderosa to Cul-
de-Sac (Approximately 200 linear feet).
• Resurface Saddlebrook Dr. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Bedford Rd. to
Brown Trail (Approximately 3,000 linear feet).
• Resurface Shadow Ridge located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Saddlebrook Dr. to
Rodeo Dr. (Approximately 1,245 linear feet).
• Resurface Shenendoah Dr. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Jackson Rd. to
Shady creek Ln. (Approximately 558 linear feet).
• Resurface Southwood East located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Saddlebrook to
Southwood West (Approximately 812 linear feet).
• Resurface Southwood West located within the City of Colleyville
and Tarrant County Commissioner Precinct #3 from Saddlebrook to
Southwood East (Approximately 938 linear feet).
• Resurface Wild wood Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Meadow View Dr. to
Cul-de-Sac (Approximately112 linear feet).
• Rehabilitate and Resurface Pleasant Run Parking Lot located
within the City of Colleyville and Tarrant County Commissioner
Precinct #3 at 6413 Pleasant Run Road (Approximately 2,100
Square Yards).
2. CITY RESPONSIBILITY
2.1 The CITY will furnish and pay for the actual cost of the materials,
including any delivery or freight cost. The CITY will provide a
purchase order and will be billed directly by the material supplier.
The COUNTY may accumulate and bill the CITY for incidental
material cost.
2.2 The CITY will pay for one-half of the COUNTY’s fuel used to
construct this Project. The COUNTY will invoice the CITY for the fuel
consumed at the conclusion of the Project.
2.3 The CITY will be responsible for all traffic control necessary to safely
construct this project. This responsibility includes all advance
5
notices, signage, barricades, pilot vehicles, and flagmen necessary
to control traffic in and around the construction site. The CITY will be
responsible for and provide portable message boards to supplement
traffic control as needed.
2.4 The CITY will remove the existing surface and make any necessary
roadway repairs and preparations prior to the COUNTY starting
work.
2.5 The CITY will adjust all utilities, manholes and valve boxes for this
Project.
2.6 The CITY will provide the COUNTY with a hydrant meter and all the
water necessary for construction of the Project at no cost to the
COUNTY.
2.7 The CITY will provide or pay for any engineering, survey, and
laboratory testing required for this Project.
2.8 The CITY will furnish a site for dumping all spoils and waste materials
generated during construction of this Project.
2.9 The CITY will provide the material to backfill the pavement edges for
this project.
2.10 If required, the CITY will be responsible for the design and
development of a Storm Water Pollution Prevention Plan (SWPPP).
The CITY further agrees to pay for all cost (including sub-contractor
materials, labor, and equipment) associated with the implementation
of the plan. The COUNTY will be responsible for maintenance of the
plan during the duration of the Project. Documentation and record
keeping of the SWPPP will be the responsibility of the CITY.
3. PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
Project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY no later than 30 days of the date of project
completion.
4. NO WAIVER OF IMMUNITY
This Agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This Agreement does not waive CITY rights under a legal theory of
sovereign immunity.
5. OPTIONAL SERVICES
If requested by the CITY, the COUNTY will apply permanent striping coordinated
through the Transportation Department. Application of striping by the COUNTY is
limited to Project roadways. If the CITY desires permanent striping applied to any
6
roadways or portions of roadways not covered by this Agreement, the CITY will
need to enter into a separate agreement with the COUNTY for the provision of
those services.
6. TIME PERIOD FOR COMPLETION
The CITY will give the COUNTY notice to proceed at the appropriate time.
However, the COUNTY is under no duty to commence construction at any time.
7. THIRD PARTY
This contract shall not be interpreted to inure to the benefit of a third party not a
party to this contract. This contract may not be interpreted to waive any statutory
or common law defense, immunity, including governmental and sovereign
immunity, or any limitation of liability, responsibility, or damage of any party to
this contract, party’s agent, or party’s employee, otherwise provided by law.
8. JOINT VENTURE & AGENCY
The relationship between the parties to this Agreement does not create a
partnership or joint venture between the parties. This Agreement does not appoint
any party as agent for the other party.
9. EFFECTIVE DATE
This Agreement becomes effective when signed by the last party whose signing
makes the Agreement fully executed.
10. TERMINATION
This Agreement will automatically terminate on either September 30, 2026, or on
the date the project is completed, whichever occurs first. Notwithstanding the
foregoing, or any other language to the contrary, either party may terminate this
Agreement without cause upon thirty (30) days’ written notice to the other party
prior to the intended date of termination. In the event of termination by either
party, neither party shall have any further obligations to the other party under this
Agreement, except that the CITY remains liable to the COUNTY for any
outstanding invoice for materials that the COUNTY provides for the project, if any.
11. COMPLIANCE WITH LAWS
In providing the services required by this Agreement, COUNTY and CITY must
observe and comply with all applicable federal, state, and local statutes,
ordinances, rules, and regulations, including without limitation, workers’
compensation laws, minimum and maximum salary and wage statutes and
7
regulations, and non-discrimination laws and regulations. COUNTY and CITY
shall be responsible for ensuring its compliance with any laws and regulations
applicable to its business, including maintaining any necessary licenses and
permits.
12. EXECUTION OF AGREEMENT
This agreement may be executed in one or more counterparts, each of which will
be deemed to be an original copy of this agreement, and all of which, when taken
together, shall be deemed to constitute one and the same agreement. The
exchange of copies of this agreement and of signature pages by electronic
transmission shall constitute effective execution and delivery of this agreement as
to the parties and may be used in lieu of the original agreement for all purposes.
Signatures of the parties transmitted or executed electronically shall be deemed to
be their original signatures for any purpose whatsoever.
TARRANT COUNTY, TEXAS CITY OF COLLEYVILLE
_______________________________ ___________________________
Tim O’Hare Jerry Ducay
County Judge City Manager
Date: ________________________ Date: ______________________
_______________________________ ___________________________
Matt Krause Lisa Escobedo
Commissioner, Precinct 3 Director of Public Works
Date: ________________________ Date: ______________________
Attest:
___________________________
8
APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY
_________________________________ __________________________________
Criminal District Attorney’s Office* City Attorney
* By law, the Criminal District Attorney’s
Office may only approve contracts for its
clients. We reviewed this document as to
form from our client’s legal
perspective. Other parties may not rely on
this approval. Instead, those parties should
seek contract review from independent
counsel.
Briar Ridge drive 8/21/2025
(City of Colleyville)J. Stubblefield
Limits: From Saddlebrook to Shadow Ridge
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):751 lf
Stabilization Width (ft) : 0 ft Stab Area :333 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:2,503 sy
Additional Areas (sy):333 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 2,503 0.10 gal/sy 2.76$ $/gal 250 gal gal 690.71$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")2,503 0.110 tn/sy 77.33$ $/tn 275 tn tn 21,287.49$ -$
Subtotal 21,978.19$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$8,278.43 -$
Materials + Misc Cost 30,456.63$
10% Contingency 3,045.66$
Total:33,502.29$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from FY-25 City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 2,503 SY @ 3.3 $/sy + $ 20 Mob =$8,278.43
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Hardage lane 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From SH 26 to Pleasant Run Road
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):1,099 lf
Stabilization Width (ft) : 0 ft Stab Area :333 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:3,508 sy
Additional Areas (sy):333 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 3,508 0.10 gal/sy 2.76$ $/gal 351 gal gal 968.18$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")3,508 0.110 tn/sy 77.33$ $/tn 386 tn tn 29,839.16$ -$
Subtotal 30,807.33$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$11,596.03 -$
Materials + Misc Cost 42,603.37$
15% Contingency 6,390.50$
Total:48,993.87$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from FY-25 City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 3,508 SY @ 3.3 $/sy + $ 20 Mob =$11,596.03
Road is oxidized with sporadic cracking. Some areas pot holed ,raveled, alligatored and sunken, structurally unsound. Will require some sub grade repair before the
mill and overlay process C&G in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Jackson Ct.8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From Jackson Road to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):261 lf
Stabilization Width (ft) : 0 ft Stab Area :464 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,218 sy
Additional Areas (sy):464 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,218 0.10 gal/sy 2.76$ $/gal 122 gal gal 336.17$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,218 0.110 tn/sy 77.33$ $/tn 134 tn tn 10,360.67$ -$
Subtotal 10,696.84$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$4,039.40 -$
Materials + Misc Cost 14,936.24$
10% Contingency 1,493.62$
Total:16,429.87$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25 City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,218 SY @ 3.3 $/sy + $ 20 Mob =$4,039.40
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Meadow View Ct.8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From Green Oaks to cul--de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):150 lf
Stabilization Width (ft) : 0 ft Stab Area :464 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:897 sy
Additional Areas (sy):464 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 897 0.10 gal/sy 2.76$ $/gal 90 gal gal 247.66$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")897 0.110 tn/sy 77.33$ $/tn 99 tn tn 7,632.99$ -$
Subtotal 7,880.65$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$2,981.20 -$
Materials + Misc Cost 11,061.85$
10% Contingency 1,106.19$
Total:12,168.04$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25.City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 897 SY @ 3.3 $/sy + $ 20 Mob =$2,981.20
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Meadow View drive 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From Jackson Road to Green Oaks Drive
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):1,419 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:4,099 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 4,099 0.10 gal/sy 2.76$ $/gal 410 gal gal 1,131.42$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")4,099 0.110 tn/sy 77.33$ $/tn 451 tn tn 34,870.16$ -$
Subtotal 36,001.58$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$13,547.80 -$
Materials + Misc Cost 49,749.38$
10% Contingency 4,974.94$
Total:54,724.31$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25 City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 4,099 SY @ 3.3 $/sy + $ 20 Mob =$13,547.80
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Park Court 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From Ponderosa St. to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):477 lf
Stabilization Width (ft) : 0 ft Stab Area :464 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,842 sy
Additional Areas (sy):464 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,842 0.10 gal/sy 2.76$ $/gal 184 gal gal 508.39$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,842 0.110 tn/sy 77.33$ $/tn 203 tn tn 15,668.60$ -$
Subtotal 16,177.00$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$6,098.60 -$
Materials + Misc Cost 22,475.60$
10% Contingency 2,247.56$
Total:24,723.16$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25 City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,842 SY @ 3.3 $/sy + $ 20 Mob =$6,098.60
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Ponderosa Street 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From Mccain to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):3,538 lf
Stabilization Width (ft) : 0 ft Stab Area :464 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:10,685 sy
Additional Areas (sy):464 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 10,685 0.10 gal/sy 2.76$ $/gal 1068 gal gal 2,949.03$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")10,685 0.110 tn/sy 77.33$ $/tn 1175 tn tn 90,888.87$ -$
Subtotal 93,837.90$ -$
Misc Cost
Fuel Cost Estimate 50%1,000$ 500.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$35,280.13 -$
Materials + Misc Cost 129,618.03$
15% Contingency 19,442.70$
Total:149,060.74$ -$
Construction Time Estimate: 4 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25 City will provide a nearby disposal area for spoils .
Prices subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 10,685 SY @ 3.3 $/sy + $ 20 Mob =$35,280.13
Road is oxidized with sporadic cracking. Some areas rutted ,raveled, alligatored and sunken. Will require some sub grade repair before the mill and overlay process C&G in
good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Ronna Court 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From ponderosa to cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):200 lf
Stabilization Width (ft) : 0 ft Stab Area :464 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,042 sy
Additional Areas (sy):464 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,042 0.10 gal/sy 2.76$ $/gal 104 gal gal 287.53$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,042 0.110 tn/sy 77.33$ $/tn 115 tn tn 8,861.67$ -$
Subtotal 9,149.20$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$3,457.87 -$
Materials + Misc Cost 12,807.07$
15% Contingency 1,921.06$
Total:14,728.13$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from FY-25 City will provide a nearby disposal area for spoils .
prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,042 SY @ 3.3 $/sy + $ 20 Mob =$3,457.87
Road is oxidized with sporadic cracking. Some areas rutted ,raveled, alligatored and sunken. Will require some sub grade repair before the mill and overlay process C&G in
good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Saddlebrook drive 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From Bedford Road to Brown Trail
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):3,000 lf
Stabilization Width (ft) : 0 ft Stab Area :333 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):36 ft Surface Area:12,333 sy
Additional Areas (sy):333 sy turn lanes
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 12,333 0.10 gal/sy 2.76$ $/gal 1233 gal gal 3,403.91$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")12,333 0.110 tn/sy 77.33$ $/tn 1357 tn tn 104,908.20$ -$
Subtotal 108,312.11$ -$
Misc Cost
Fuel Cost Estimate 50%1,000$ 500.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$40,718.90 -$
Materials + Misc Cost 149,531.01$
10% Contingency 14,953.10$
Total:164,484.11$ -$
Construction Time Estimate: 4 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25.City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4 12,333 SY @ 3.3 $/sy + $ 20 Mob =$40,718.90
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Shadow Ridge 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From Saddlebrook Drive to Rodeo drive
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):1,245 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:3,597 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 3,597 0.10 gal/sy 2.76$ $/gal 360 gal gal 992.68$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")3,597 0.110 tn/sy 77.33$ $/tn 396 tn tn 30,594.33$ -$
Subtotal 31,587.01$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$11,889.00 -$
Materials + Misc Cost 43,676.01$
15% Contingency 6,551.40$
Total:50,227.41$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25 City will provide a nearby disposal area for spoils .
Prices are subject to Change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 3,597 SY @ 3.3 $/sy + $ 20 Mob =$11,889.00
Road is oxidized with sporadic cracking. Some areas rutted ,raveled, alligatored and sunken. Will require some sub grade repair before the mill and overlay process C&G in
good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Shenandoah 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From Jackson Road to Shadycreek Lane
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):558 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,612 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,612 0.10 gal/sy 2.76$ $/gal 161 gal gal 444.91$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,612 0.110 tn/sy 77.33$ $/tn 177 tn tn 13,712.16$ -$
Subtotal 14,157.07$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$5,339.60 -$
Materials + Misc Cost 19,696.67$
10% Contingency 1,969.67$
Total:21,666.33$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25 City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,612 SY @ 3.3 $/sy + $ 20 Mob =$5,339.60
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Southwood East 8/21/2025
(City of Colleyville)J. Stubblefield
Limits: From Saddlebrook to Southwood West
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):812 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:2,346 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 2,346 0.10 gal/sy 2.76$ $/gal 235 gal gal 647.43$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")2,346 0.110 tn/sy 77.33$ $/tn 258 tn tn 19,953.89$ -$
Subtotal 20,601.32$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$7,761.07 -$
Materials + Misc Cost 28,562.39$
10% Contingency 2,856.24$
Total:31,418.63$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25.City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 2,346 SY @ 3.3 $/sy + $ 20 Mob =$7,761.07
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Southwood West 8/21/2025
(City of Colleyville)J. Stubblefield
Limits: From Saddlebrook to Southwood East
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):938 lf
Stabilization Width (ft) : 0 ft Stab Area :333 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:3,043 sy
Additional Areas (sy):333 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 3,043 0.10 gal/sy 2.76$ $/gal 304 gal gal 839.81$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")3,043 0.110 tn/sy 77.33$ $/tn 335 tn tn 25,882.78$ -$
Subtotal 26,722.59$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$10,061.17 -$
Materials + Misc Cost 36,983.75$
10% Contingency 3,698.38$
Total:40,682.13$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt for Wade Rd.City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 3,043 SY @ 3.3 $/sy + $ 20 Mob =$10,061.17
Road is oxidized with sporadic cracking. Some areas rutted ,raveled, alligatored and sunken. Will require some sub grade repair before the mill and overlay process C&G in
good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Wild Wood Court 8/21/2025
(City of Colleyville)J. Stubblefield
Limits:From meadowview drive to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):112 lf
Stabilization Width (ft) : 0 ft Stab Area :464 sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:788 sy
Additional Areas (sy):464 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 788 0.10 gal/sy 2.76$ $/gal 79 gal gal 217.37$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")788 0.110 tn/sy 77.33$ $/tn 87 tn tn 6,699.18$ -$
Subtotal 6,916.55$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$ -$
Overtime (Watering)-$
Milling (City Contractor)$2,618.93 -$
Materials + Misc Cost 9,735.48$
10% Contingency 973.55$
Total:10,709.03$ -$
Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt from Fy-25.City will provide a nearby disposal area for spoils .
Prices are subject to change City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 788 SY @ 3.3 $/sy + $ 20 Mob =$2,618.93
Road is oxidized with sporadic cracking. May require some sub grade repair in advance of County work. Appears to be a good candidate for an asphalt mill and overlay
C&G is in good shape
. The City will remove 2" of existing roadway then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4f Agenda Date 12/2/2025 Number Resolution R-25-5099
Type Resolution
Department Engineering
Title
Approval of a Professional Services Agreement with Westra Consultants, in an amount
not to exceed $60,000, for the design of the Drinking Water Risk and Resilience
Assessment Update, and authorizing the City Manager to execute the agreement
Explanation
Reading and Public Hearing
The America’s Water Infrastructure Act (AWIA) requires public water systems to
conduct a Risk and Resilience Assessment (RRA) every five years to identify risks and
address them in the Emergency Response Plans (ERP). The Act specifies the
components the RRA and ERPs must address and establishes deadlines by which water
systems must certify to the Environmental Protection Agency (EPA) completion.
The City completed a Water Risk and Resilience assessment and emergency response
plan in June 2021. The assessment was conducted to evaluate the threats due to
malevolent acts, natural hazards, dependence/proximity threats, and cyber-attacks to
the City’s water utilities infrastructure and operations. The next re-certification is due
June 30, 2026.
If approved, Westra Consultants will assist the City in conducting the updated Risk and
Resilience Assessment, providing a new report incorporating methodology, regulations,
findings, and recommendations, and submit the required EPA certification of completion.
Financial Impact
The funding source for the project is the Capital Utility Fund.
Recommendation
Approve
Attachments
1. Professional Services Agreement
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 1
PROFESSIONAL SERVICES AGREEMENT
DRINKING WATER RISK AND RESILIENCE ASSESSMENT UPDATE
This Professional Services Agreement (“Agreement”) is made by and between the City of
Colleyville, Texas (“City”), and Westra Consultants, LLC (“Professional”) (each a “party” and
collectively the “parties”), acting by and through their respective authorized representatives.
RECITALS
WHEREAS, City desires to engage Professional to perform certain work and services, hereinafter
referred to only as "services", as further specified in the Scope of Services defined in Section 1 of this
Agreement; and
WHEREAS, Professional has expressed a willingness to perform said services in conformance
with this Agreement.
NOW, THEREFORE, for and in consideration of the covenants and promises made one to the
other herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
Section 1. Scope of Services
Upon written notice to proceed by City, Professional agrees to provide to City Drinking Water Risk
and Resiliency Update per EPA and TCEQ Requirements (“Project”), as set forth in the Scope of Services
attached hereto as Exhibit “A” and incorporated herein by reference (the “Scope of Services”). Professional
shall not be entitled to any claim for extra services, additional services or changes in the services without a
written agreement with City prior to the performance of such services.
Section 2. Term of Agreement
The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”)
and shall continue until Professional completes the services required herein and the City has accepted the
same, unless sooner terminated as provided in this Agreement.
Section 3. Professional’s Obligations
(a) Performance of Services. Professional shall furnish and pay for all labor, tools, software,
materials, equipment, supplies, transportation and management necessary to perform the services. To the
extent reasonably necessary, Professional may engage the services of any agents, assistants, or other persons
that Professional may deem proper to assist in the performance of the services under this Agreement;
provided, that Professional shall be responsible for all costs related thereto, except as expressly authorized
in writing in advance by City.
(b) Site Access. City will endeavor to provide such rights of access on any project site as may
be reasonably necessary for Professional to perform any necessary studies, surveys, tests or other required
investigations in relation to the services; provided, that City shall have no obligation to (i) provide off-site
access, (ii) provide access to private property for which City does not have an existing right to access, nor
(ii) incur any costs associated with the access to be provided under this Agreement.
(c) Standard of Care. Professional shall perform the services with the skill and care ordinarily
provided by competent professionals practicing in the same or similar locality and under the same or similar
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 2
circumstances and professional licenses. Professional shall be responsible for the professional quality,
technical accuracy, and the coordination of all services, including all Project Documents, designs, drawings,
specifications, plans, reports, presentations and all other services furnished by Professional under this
Agreement. Professional shall, without additional compensation, correct or revise any errors or deficiencies
in the services. Professional shall further make, without expense to City, such revisions to the Project
Documents as may be required to meet the needs of City and which are within the Professional’s Scope of
Services.
(d) Additional Services. Should City require additional services not included under this
Agreement, Professional shall make reasonable effort to provide such additional services in accordance
with the fee schedule set forth in Exhibit A, and within the time schedule prescribed by City; and without
decreasing the effectiveness of the performance of services required under this Agreement.
(e) No Waiver of City’s Rights. Neither City's review, approval, acceptance of, nor payment
for any of the services required under this Agreement, shall be construed to operate as a waiver of any rights
under this Agreement or of any cause of action arising out of the performance of this Agreement, and
Professional shall be and remain liable to City in accordance with applicable law for all damages to City
caused by Professional's negligent performance of any of the services furnished under this Agreement.
(f) Independent Contractor. It is understood and agreed by and between the parties that
Professional, while performing under this Agreement, is acting independently, and that City assumes no
responsibility or liabilities to any third party in connection with Professional’s actions. All services to be
performed by Professional pursuant to this Agreement shall be in the capacity of an independent contractor,
and not as an agent or employee of City. Professional shall supervise the performance of its services and
shall be entitled to control the manner and means by which its services are to be performed, subject to the
terms of this Agreement. There is no intended third-party beneficiary to this Agreement.
(g) Inspection of Records. Professional grants City and its designees the right to audit,
examine or inspect, at City's election, all of Professional's Records (defined below) relating to the
performance of services under this Agreement, during the term of the Agreement and any retention period
herein. City’s audit, examination, or inspection of Professional’s Records may be performed by a City
designee, which may include its internal auditors or an outside representative engaged by City. Professional
agrees to retain Professional’s Records for a minimum of four (4) years following termination of the
Agreement, unless there is an ongoing dispute under the contract; then, such retention period shall extend
until final resolution of the dispute. "Professional's Records" shall include any and all information, materials
and data of every kind and character generated in connection with the services under this Agreement. City
agrees that it will exercise its right to audit, examine or inspect Professional’s Records during regular
business hours unless City has provided advance written notice of an alternate time. Professional agrees to
allow City and its designees access to all of Professional's Records, Professional's facilities, and the current
or former employees of Professional, to the extent deemed reasonably necessary by City or its designee(s),
to perform such audit, inspection or examination.
(h) Certification of No Conflicts. Professional hereby warrants to the City that Professional
has made full disclosure in writing of any existing or potential conflicts of interest related to Professional's
services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of
this Agreement, Professional hereby agrees immediately to make full disclosure to the City in writing.
Section 4. Performance Schedule
(a) Time for Performance. Professional shall perform all services as provided for under this
Agreement in a proper, efficient, timely, and professional manner in accordance with City's requirements.
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 3
In the event Professional's performance of this Agreement is delayed or interfered with by acts of the City
or others, Professional may request an extension of time in conformance with this Section 4 for the
performance of same as hereinafter provided but shall not be entitled to any increase in fee or price, or to
damages or additional compensation as a consequence of such delays.
(b) Extensions; Written Request Required. No allowance of any extension of time, for any
cause whatever (including an event of Force Majeure as defined herein below), shall be claimed or made
to Professional, unless Professional shall have made written request upon City for such extension within
forty-eight (48) hours after the cause for such extension occurred, and unless City and Professional have
agreed in writing upon the allowance of additional time to be made.
Section 5. Documents
(a) Project Documents. All proposals, reports, studies, surveys, applications, drawings, plans,
specifications, data, and other documents, whether in draft form or final form (including any electronic
format) prepared by Professional and its employees, consultants, subcontractors, agents, or representatives
(collectively referred to in this section as “Professional) for the use and/or benefit of City in connection
with this Agreement (“Project Documents”). Professional shall be deemed the authors of their respective
component of the Project Documents. Notwithstanding, upon payment by City as required by this
Agreement, City shall own, have, keep and retain all rights, title and interest in and to all Project Documents,
including all ownership, common law, statutory, and other reserved rights, including copyrights (except
copyrights held by the Professional) in and to all Project Documents, whether in draft form or final form,
which are produced at City’s request and in furtherance of this Agreement. City shall have full authority to
authorize any contractor(s), subcontractors, consultants, and material or equipment suppliers to reproduce
applicable portions of the Project Documents to and for use in their execution of the services or for any
other purpose. Acceptance and approval of the Project Documents by City shall not constitute nor be
deemed a release of the responsibility and liability of Professional for the accuracy or competency of its
designs, working drawings, specifications, or other documents; nor shall such approval be deemed to be an
assumption of such responsibility by City for any defect in the designs, working drawings and
specifications, or any other documents prepared by Professional.
(b) Professional’s Documents. All previously owned intellectual property of Professional,
including but not limited to any computer software (object code and source code), tools, systems, equipment
or other information used by Professional or its suppliers in the course of delivering the Services hereunder,
and any know-how, methodologies or processes used by Professional to provide the services or protect
deliverables to City, including without limitation, all copyrights, trademarks, patents, trade secrets and any
other proprietary rights inherent therein and appurtenant thereto (“Professional’s Documents”), shall remain
the sole and exclusive property of Professional. Notwithstanding, Professional agrees that City shall have
the right to access to all such information and City is granted the right to make and retain copies of
Professional’s Documents. City acknowledges that any reuse of Professional’s Documents without specific
written verification or adaptation by Professional will be at City's sole risk and without liability or legal
exposure to Professional.
(c) Confidential Information. Professional agrees it will notify City in writing if it considers
specific information to be confidential or proprietary trade secrets and will use its best efforts to clearly
mark all such information as “Confidential” and/or “Proprietary – Trade Secret” at the time it is delivered
or made accessible to City. City acknowledges that all such designated information is considered by
Professional to be confidential and the exclusive property of Professional. Notwithstanding the foregoing,
Professional acknowledges that this Agreement, and all services performed hereunder, are subject to the
legal requirements of the Texas Public Information Act and that City will have no obligation to protect or
otherwise limit disclosure of any confidential or proprietary information if Professional has not notified
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 4
City of such designation in conformance with this section. Professional agrees and covenants to protect
any and all proprietary rights of City (or other persons) in any materials provided to Professional by City.
Additionally, any materials provided to Professional by City shall not be released to any third party without
the consent of City and shall be returned intact to City upon termination or completion of this Agreement
if instructed to do so by City. In the event City delivers to Professional any information that has been
expressly marked “Confidential” or has notified Professional is confidential or is the proprietary
information of a third-party, Professional agrees it shall not disclose to anyone directly or indirectly during
the term of this Agreement or at any time thereafter, any such information, nor shall it use any such
information for any purpose other than as reasonably necessary in connection with Professional’s
performance of the services under this Agreement. Professional shall further, at its own expense, defend
all suits or proceedings instituted against City and pay any award of damages or loss resulting from an
injunction, against City, insofar as the same are based on any claim that materials or services provided
under this Agreement constitute an infringement of any patent, trade secret, trademark, copyright or other
intellectual property rights. Notwithstanding, the foregoing confidentiality obligations shall not extend to
and nothing herein shall limit either party’s right to disclose any information provided hereunder which: (i)
was or becomes generally available to the public, other than as a result of a disclosure by the receiving party
or its personnel; (ii) was or becomes available to the receiving party or its representatives on a non-
confidential basis, provided that the source of the information is not bound by a confidentiality agreement
or otherwise prohibited from transmitting such information by a contractual, legal, or fiduciary duty; (iii)
was independently developed by the receiving party without the use of any confidential information of the
disclosing party; or (iv) is required to be disclosed by applicable law or a court order.
Section 6. Payment
(a) Compensation. Professional’s compensation shall be as specified in the payment schedule
set forth in Exhibit A; provided, that the total compensation under this Agreement shall not exceed SIXTY
THOUSAND DOLLARS ($60,000.00).
(b) Payment Terms. City agrees to pay Professional for all services authorized in writing and
properly performed by Professional in general conformance with the fee schedule set forth in Exhibit A,
subject to changes in the Scope of Services or additional services agreed upon in writing. Unless otherwise
agreed in writing, all payments to Professional by City shall be based on detailed monthly invoices
submitted by Professional for work performed and accepted by City, less any previous payments. Payment
will be due within thirty (30) days of the City’s receipt and acceptance of an approved invoice.
Notwithstanding the foregoing, City reserves the right to delay, without penalty, any payment to
Professional when, in the opinion of City, Professional has not made satisfactory progress on the Project as
described in the Scope of Services.
(c) Deductions. City may deduct from any amounts due or to become due to Professional any
sum or sums owing by Professional to City. In the event of any breach by Professional of any provision or
obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against
City, or City's premises, arising out of Professional's performance of this Agreement, City shall have the
right to retain out of any payments due or to become due to Professional an amount sufficient to completely
protect City from any and all reasonably anticipated loss, damage or expense therefrom, until the breach,
claim or lien has been satisfactorily remedied or adjusted by Professional.
Section 7. Default; Force Majeure
(a) Default; Notice to Cure. A party shall be deemed in default under this Agreement if the
party is in breach of a material provision of this Agreement and said breach is not cured within fifteen (15)
days written notice of default by the other party. In the event the breaching party has notified the other
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 5
party in writing that it is diligently working to cure the breach and has provided reasonable written evidence
in support of the same, the breaching party shall not be deemed in default until the thirtieth (30th) day
following the non-breaching party’s notice of default.
(b) Default by Professional. In addition to default under Section 7(a) above, Professional shall
be in default under this Agreement if Professional fails to comply or becomes disabled and unable to comply
with the provisions of this Agreement related to Professional’s performance of the services, including the
quality or character of the services or time of performance for any material component of the services. If
such default is not corrected within ten (10) days from the date of City’s written notice to Professional
regarding the same, City may, at its sole discretion without prejudice to any other right or remedy:
(i) Terminate this Agreement and be relieved of the payment of any further consideration to
Professional except for all services determined by City to be satisfactorily completed prior
to termination. Payment for work satisfactorily completed shall be for actual costs,
including reasonable salaries and travel expenses of Professional to and from meetings
called by City at which Professional is required to attend, but shall not include any loss of
profit of Professional. In the event of such termination, City may proceed to complete the
services in any manner deemed proper by City, either by the use of its own forces or by re-
subletting to others; or
(ii) City may, without terminating this Agreement or taking over the services, furnish the
necessary labor, materials, equipment, supplies and/or assistance necessary to remedy the
situation, at the expense of Professional.
(c) Force Majeure. To the extent either party of this Agreement shall be wholly or partially
prevented from the performance of any obligation or duty placed on such party by reason of or through
stoppage of labor, riot, fire, flood, acts of war, insurrection, court judgment, or a government restriction,
quarantine or mandatory closure order enacted in response to a pandemic or other public health crises, or
other specific cause reasonably beyond the party’s control and not attributable to its malfeasance, neglect
or nonfeasance (each an event of “Force Majeure”), the time for performance of such obligation (other than
a payment obligation) may be extended for a period equal to the time lost by reason such event, provided,
that the party complies with the provisions of this section. Specifically, the party asserting Force Majeure
(i) shall give prompt notice to the other party of the prevention of performance as soon as the asserting
party is reasonably aware of such prevention, and (ii) has the burden of demonstrating: (1) how and why
their performance was so prevented, (2) the period of time during which they were so prevented from
performing (which under the facts may be equal to, or shorter or longer than, the duration of the Force
Majeure event itself), and (3) that the party used commercially reasonable efforts to mitigate and/or
eliminate such prevention and resumed performance under this Agreement as soon as reasonably
practicable.
Section 8. Termination; Suspension
(a) Termination Upon Default. Either party may terminate this Agreement upon written notice
if the other party is in default of this Agreement, subject to the defaulting party’s right to cure in
conformance with the terms of this Agreement.
(b) Termination by City. City shall be entitled to terminate this Agreement, with or without
cause, by providing thirty (30) days prior written notice to Professional.
(c) Termination Following Request for Modification. Should City require a modification of
this Agreement with Professional, and in the event City and Professional fail to agree upon a modification
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 6
to this Agreement, City shall have the option of terminating this Agreement and Professional's services
hereunder at no additional cost other than the payment to Professional, in accordance with the terms of this
Agreement, for the services reasonably determined by City to be properly performed by Professional prior
to such termination date.
(d) Suspension. City reserves the right to suspend this Agreement for the convenience of City
by issuing a written notice of suspension which shall describe City’s reason(s) for the suspension and the
expected duration of the suspension. Such expected duration shall, in no way, guarantee what the total
number of days of suspension shall occur. Such suspension shall take effect immediately upon
Professional’s receipt of said notice. Should such suspension extend past the expected duration identified
by City in its latest notice of suspension, Professional shall have the right to terminate this Agreement if
Professional if (i) Professional provides not less than thirty (30) days prior written notice to City requesting
to recommence the services, and (ii) City does not recommence the services within the time requested.
Section 9. Insurance
Professional shall during the term hereof maintain in full force and effect all policies of insurance
reasonably required by City. Professional’s obligation to provide acceptable certificates of insurance is a
material condition precedent to this Agreement, and services under this Agreement shall not commence
until certificates of insurance have been received, reviewed, and accepted by City. The minimum coverages
and limits of liability for the policies of insurance required for the specific services under this Agreement
are maintained by and accessible through the City’s purchasing department.
Section 10. Indemnification; Notice.
CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR
CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF
PROFESSIONAL PURSUANT TO THIS AGREEMENT. PROFESSIONAL HEREBY WAIVES ALL
CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY
REFERRED TO IN THIS SECTION AS “CITY INDEMNITEES”) FOR DAMAGE TO ANY
PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM
ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF THE CITY
INDEMNITEES. PROFESSIONAL AGREES TO INDEMNIFY AND SAVE HARMLESS THE CITY
INDEMNITEES FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS,
COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF
INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF
ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY THE
NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF
ANY NEGLIGENT ACT OR OMISSION ON THE PART OF PROFESSIONAL, ITS OFFICERS,
DIRECTORS, MANAGERS, EMPLOYEES, CONTRACTORS, SERVANTS, REPRESENTATIVES,
CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH
LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE
ATTRIBUTED TO THE NEGLIGENCE OR WILFUL MISCONDUCT OF A CITY INDEMNITEE, IN
WHOLE OR IN PART, IN WHICH CASE PROFESSIONAL SHALL INDEMNIFY THE CITY
INDEMNITEES TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO
PROFESSIONAL, ITS OFFICERS, AGENTS, OR EMPLOYEES AS DETERMINED BY A COURT OR
OTHER FORUM OF COMPETENT JURISDICTION).
Notices of Claim. Professional shall promptly advise City in writing of any claim or demand against the
City, related to or arising out of Professional’s acts or omissions under this Agreement and shall see to the
investigation of such claims or demand at Professional’s sole cost and expense; provided, that City, at its
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 7
option and at its own expense, may participate in such investigation without relieving Professional of any
of its obligations hereunder. Professional’s obligations under this section shall not be limited to the limits
of coverage of insurance maintained or required to be maintained under this Agreement.
THE PROVISIONS OF THIS SECTION SHALL SURVIVE EXPIRATION OR TERMINATION OF
THIS AGREEMENT FOR A PERIOD OF FOUR (4) YEARS.
Section 11. Notice.
All notices required by this Agreement shall be in writing and addressed to the parties at the
addresses set forth on the signature page(s) of this Agreement (or to such other address that may be
designated by the receiving party from time to time in accordance with this section). All notices shall be
delivered by (a) personal delivery, (b) certified or registered mail (in each case, return receipt requested,
postage prepaid), (c) nationally recognized overnight courier (with all fees pre-paid), or (d) email of a pdf
document containing the required notice. Such notice or document shall be deemed to be delivered or given,
whether actually received or not, (i) when received if delivered or given in person, (ii) if sent by United
States mail, three (3) business days after being deposited in the United States mail as set forth above, (iii)
on the next business day after the day the notice or document is provided to a nationally recognized carrier
to be delivered as set forth above, or (iv) if sent by email, the next business day. A confirmation of delivery
report which reflects the time that the email was delivered to the recipient’s last notified email address is
prima facie evidence of its receipt by the recipient, unless the sender receives a delivery failure notification,
indicating that the email has not been delivered to the recipient.
Section 12. Verifications by Professional
Professional’s execution of this Agreement shall serve as its formal acknowledgement and written
verification that:
(a) if the requirements of Subchapter J, Chapter 552, Government Code, apply to this
Agreement and Professional agrees that the Agreement can be terminated if Professional knowingly or
intentionally fails to comply with a requirement of that subchapter;
(b) pursuant to Texas Government Code Chapter 2270, that Professional’s organization does
not presently boycott Israel and will not boycott Israel during the term of this Agreement; and
(c) pursuant to Texas Government Code Chapter 2251, that Professional’s organization does
not current discriminate against firearm and ammunition industries and will not for the term of the
contract. Discriminating means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with the firearm or ammunition industry or with a person or entity doing business in the firearm
or ammunition industry, but does not include an action made for ordinary business purposes.
Section 13. Miscellaneous
(a) Professional shall not assign or sublet this Agreement, in whole or in part, without the prior
written consent of City. (b) Professional shall comply with all federal, state, county, and municipal laws,
ordinances, resolutions, regulations, rules, and orders applicable to the services under this Agreement. (c)
The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this
Agreement shall be in the state district courts of Tarrant County, Texas. The parties agree to submit to the
personal and subject matter jurisdiction of said courts. (d) This Agreement contains the entire understanding
of the parties with respect to the subject matter hereof and there are no oral understandings, statements or
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 8
stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein.
(e) The exhibits attached hereto, if any, are incorporated herein and made a part hereof for all purposes. (f)
Unless expressly provided otherwise herein, this Agreement may only be modified, amended, supplemented
or waived by a mutual written agreement of the parties. (g) In the event any one or more of the provisions
contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the
Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been
contained in it. (h) Any of the representations and obligations of the parties, as well as any rights and
benefits of the parties pertaining to a period of time following the termination of this Agreement shall
survive termination. (i) This Agreement may be executed by the parties in separate counterparts, each of
which when so executed and delivered shall be an original, but all such counterparts shall together constitute
one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by
less than all, but together signed by all of the parties. (j) Each party represents that it has full capacity and
authority to grant all rights and assume all obligations granted and assumed under this Agreement. (k)
Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit
of the parties to it and their respective heirs, executors, administrators, legal representatives, successors and
assigns.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK -
SIGNATURE PAGE FOLLOWS]
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 9
IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of
the Effective Date.
For City:
CITY OF COLLEYVILLE, TEXAS
[sig|req|signer1|Signature]
By:
Jerry Ducay
City Manager
[date|req|signer1|Date of Signing]
Date:
For Professional:
WESTRA CONSULTANTS, LLC
[sig|req|signer2|Signature]
By:
Ragu Rao, P.E.
Principal
[date|req|signer2|Date of Signing]
Date:
Notice Address:
City of Colleyville
Attn: City Manager
100 Main Street, 3rd Floor
City of Colleyville, Texas 76034
E: jducay@colleyville.com
Colleyville Contract ID:
PSA_ED_November 17, 2025_v1.20220714
Notice Address:
Westra Consultants, LLC
Attn: Ragu Rao, P.E., Principal
200 E Lamar Blvd. Suite 600
Arlington, Texas 76006
E: rrao@westraconsultants.com
Professional Services Agreement with Westra Consultants for Drinking Water Risk and Resilience Assessment Update 1
EXHIBIT “A”
SCOPE OF SERVICES
(attached)
Exhibit A, Page 1 of 2
Exhibit A
Project Scope, Schedule, and Fee for
Risk and Resilience Assessment (RRA) for Drinking Water Utilities (FY 2026)
in the City of Colleyville.
Westra Project No. COL 25014
Section 2013 of America’s Water Infrastructure Act (AWIA) of 2018 requires community water systems
serving more than 3,300 people to complete a Risk and Resilience Assessment (RRA) and prepare an
Emergency Response Plan (ERP). These must be re-certified every five years.
Westra Consultants (Consultant) will assist the City of Colleyville (Client) in conducting the updated Risk
and Resilience Assessment and submit the required EPA certification of completion. Colleyville last
certified its RRA in June 2021; the next re-certification is due by June 30, 2026.
The previous assessment was completed approximately five years ago. Regulations, industry standards,
and system conditions may have changed since that time. While certain portions of the prior study may
be referenced, this effort will be performed as a new assessment based on current criteria.
Scope of Services
• Review current federal, state, and City requirements applicable to RRAs
• Review the previous RRA to identify any usable data or findings
• Evaluate current facilities, network elements, and critical assets including:
o pipes, conveyances, physical barriers, source water, collection/intake, pretreatment,
treatment, storage, and distribution facilities
o electronic, computer, or automated systems (including cybersecurity)
o monitoring practices, financial infrastructure, chemical use/storage/handling, and O&M
practices
• Establish hazard exposure, vulnerability factors, and failure scenarios based on current conditions
Assign risk scores and rank vulnerabilities (probability vs consequence)
• Identify operational, physical, and capital mitigation strategies
• Recommend prioritized improvements based on risk reduction benefit
• Prepare a new Risk and Resilience Assessment report incorporating methodology, regulations,
findings, and recommendations
• Provide draft and final submissions with one review cycle
Additional Service
It is understood that preparation of the Emergency Response Plan remains the City’s responsibility,
consistent with the prior effort. If the City decides to engage Westra Consultants to perform this task, it
Exhibit A, Page 2 of 2
will be treated as an additional service. A separate fee proposal will be provided, and work will begin upon
written authorization from the City.
Fee and Schedule
The Consultant will perform the work described in the Scope of Services on a reimbursable basis at a rate
of $150 per hour. The total recommended budget for services and expenses is estimated to be $60,000.
Consultant shall notify the Client for authorization prior to exceeding the budgeted amount. Fees will be
invoiced monthly based upon hours completed as of the invoice date. Payment is due within 30 days of
the receipt of the invoice.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4g Agenda Date 12/2/2025 Number Resolution R-25-5099
Type Resolution
Department City Secretary
Title
Nominating George Dodson to fill the Tarrant Appraisal District Board of Directors
vacancy for a term to December 31, 2027
Explanation
Reading and Public Hearing
The Tarrant Appraisal District notified entities in early November 2025, of the
resignation of a board member, which created a vacancy on the board. Per the Texas
Property Tax Code Section 6.0301(f) “If a vacancy occurs in an appointive position on
the board of directors, each taxing unit that is entitled to vote under Section 6.03 may
nominate by resolution adopted by its governing body a candidate to fill the vacancy.
The taxing unit shall submit the name of its nominee to the chief appraiser within 45
days after notification from the board of directors of the existence of the vacancy, and
the chief appraiser shall prepare and deliver to the board of directors within the next five
days a list of the nominees. The board of directors shall appoint by majority vote of its
members one of the nominees to fill the vacancy.”
This resolution provides for the City Council to nominate George Dodson to fill the
Tarrant Appraisal District Board of Directors vacancy, for a term to December 31, 2027.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4h Agenda Date 12/2/2025 Number Resolution R-25-5099
Type Resolution
Department City Secretary
Title
Changing the dates of several regularly scheduled 2026 City Council Meetings to
accommodate holidays when the City is closed, GCISD Spring Break, National Night Out,
and Election Day
Explanation
Reading and Public Hearing
At the November 18, 2025 City Council Worksession, staff presented the annual 2026
calendar and discussed with Council, the holidays and events which would potentially
conflict with the regular 2026 City Council Meeting dates.
At City Council direction, approval of this item will change the 2026 City Council Meeting
dates as follows: Tuesday, January 20, to Wednesday, January 21, Tuesday, March 17,
to Tuesday, March 10, Tuesday, May 19, to Tuesday, May 12, Tuesday, October 6, to
Wednesday, October 7, and Tuesday, November 3, to Wednesday, November 4, 2026,
to accommodate holidays when the City is closed, GCISD Spring Break, National Night
Out, and Election Day.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 5a Agenda Date 12/2/2025 Number Ordinance O-25-2356
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit for an Accessory Building for Lot 3, Block 1,
Beldon Hollow, located at 4905 Beldon Trail, Case ZC25-029
Explanation
First Reading and Public Hearing
Rodney Owens, the applicant, has submitted a request for a Special Use Permit (SUP) to
allow for an Accessory Building on Lot 3, Block 1, Beldon Hollow, being approximately
0.66 acres and zoned PUD-R Planned Unit Development - Residential. The request is to
allow for an accessory building that does not conform to the Land Development Code,
Section 3.27(A)(2)(a). The proposal would exceed four percent (4%) of the aggregate
area of the lot, which is the maximum allowed by the Land Development Code, unless
granted an SUP.
Existing Conditions/Background: The subject property, 4905 Beldon Trail, resides
south of the intersection of Beldon Trail and Glade Road. The property is developed with
a single-family home and an existing accessory shade structure.
SUP Request: The applicant is requesting a SUP to allow for an accessory building
which would exceed the requirements as permitted by the Land Development Code,
Section 3.72(A)(2)(a):
“The maximum number of accessory buildings allowed per lot shall be three (3)
buildings. In addition, the combined square footage of all accessory buildings shall not
exceed four percent (4%) of the aggregate area of the lot.”
Analysis: The subject property is 29,051 square feet, which allows 1,162 square feet
(4%) for accessory buildings. The existing accessory structure is 278 square feet and
the proposed accessory building would be 1,878 square feet. Together, the buildings
would be 2,143 square feet (7.4%), exceeding four percent (4%) of the aggregate lot
area.
Plat Status: The property is platted as Lot 3, Block 1, Beldon Hollow.
DRC Review: The DRC reviewed the request during their October 20, 2025, meeting
and determined the case would be scheduled for the November 10, 2025, Planning and
Zoning Commission meeting.
City of Colleyville Page 2
City Council Agenda Briefing 5a
Drainage: N/A
Surrounding Development: The properties to the north, south, and west are zoned
PUD-R Planned Unit Development - Residential and are improved with single-family
homes. The properties to the east are zoned R-30 Single Family Residential and are
developed with single-family homes.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies
the subject property for residential development. The proposed SUP does not conflict
with any portion of the comprehensive plan.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as required
by State law and the Land Development Code.
Staff Recommendation: Staff recommends approval for this request.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the request at their November 10, 2025 meeting
by a vote of 5-1.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Site Plan
6.Elevations
7.Letters of Support
8.Notification Map
9.Notification Letter
10.Ordinance O-25-2356
5008
2016
2016
5000
4913
4800
4804
4808
4816
4820
4900
4909
4905
4901
4821
4817
4813
4809
4801
4805 4800
1908 1916 4704
2113
4808
4800
4724
4720
4712
5016
2200
2208
2209
4900
4708
4704
2000
4820
4816
4812
4801
4723
4715
4711
2205
5100
5008
5006
5001
1809
5013
5009
5005
5001
18081804
1805 1809 1813
1812
1805 1809 1813
181218081804
1805 1901 1903
1905
1907
4709
4711
4803
4807
4811
4815
4903
4907
4911
4901
4810
4814
4902
4906
4910
4914
4813
4809
4805
4801
4713 4712
4802
4806
4809 4808
48044807
2201
4905
5017
2112
5101
1900 CAMELOT DRGLADE RD
CRANBROOK DR S
ARTHUR DR
BELDONTRMONTCLAIR DRCRANBROOKDREBILL SIMMONS RDK
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC25-029
4905 Beldon Trail
Aerial Map
5008
2016
2016
5000
4913
4800
4804
4808
4816
4820
4900
4909
4905
4901
4821
4817
4813
4809
4801
4805 4800
1908 1916 4704
2113
4808
4800
4724
4720
4712
5016
2200
2208
2209
4900
4708
4704
2000
4820
4816
4812
4801
4723
4715
4711
2205
5100
5008
5006
5001
1809
5013
5009
5005
5001
18081804
1805 1809 1813
1812
1805 1809 1813
181218081804
1805 1901 1903
1905
1907
4709
4711
4803
4807
4811
4815
4903
4907
4911
4901
4810
4814
4902
4906
4910
4914
4813
4809
4805
4801
4713 4712
4802
4806
4809 4808
48044807
2201
4905
5017
2112
5101
1900 CAMELOT DRGLADE RD
CRANBROOK DR S
ARTHUR DR
BELDONTRMONTCLAIR DRCRANBROOKDREBILL SIMMONS RDR-40
AG
AG
R-40
PUD-R
R-20
R-20
R-30
R-40
R-20
R-20
K
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC25-029
4905 Beldon Trail
Zoning Map
5008
2016
2016
5000
4913
4800
4804
4808
4816
4820
4900
4909
4905
4901
4821
4817
4813
4809
4801
4805 4800
1908 1916 4704
2113
4808
4800
4724
4720
4712
5016
2200
2208
2209
4900
4708
4704
2000
4820
4816
4812
4801
4723
4715
4711
2205
5100
5008
5006
5001
1809
5013
5009
5005
5001
18081804
1805 1809 1813
1812
1805 1809 1813
181218081804
1805 1901 1903
1905
1907
4709
4711
4803
4807
4811
4815
4903
4907
4911
4901
4810
4814
4902
4906
4910
4914
4813
4809
4805
4801
4713 4712
4802
4806
4809 4808
48044807
2201
4905
5017
2112
5101
1900 CAMELOT DRGLADE RD
CRANBROOK DR S
ARTHUR DR
BELDONTRMONTCLAIR DRCRANBROOKDREBILL SIMMONS RDK
Residential
Water Body
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC25-029
4905 Beldon Trail
Future Land Use Map
10 October 2025
Request for Home Improvement Project Approval
Brian & Amy Steffek
4905 Beldon Trail
Colleyville, TX 76034
To Whom It May Concern,
The reason for the construction project is to spend more time with the family at home in the
beautiful Beldon Hollow neighborhood. We will use this area for entertainment and family
activities as the kids grow up over the next 10 years and our social network expands in the
Colleyville community overall.
Please consider for approval our request for a home improvement project for a structural
addition to our backyard per the details included in this package to the City of Colleyville.
We will utilize local Colleyville resources for Engineering, Construction Services, and
materials where applicable for this project to maximize the local content. Our plans for this
multi-purpose room meet all property boundary requirements and elevation limitations.
This detached, one-story structure will be made to seamlessly match the existing home with
the like materials for brick, roofing, and paint colors. There will not be any plumbing inside
the structure as it will not be an inhabited addition by the family.
Thank you for your consideration.
Sincerely,
Brian & Amy Steffek
5008
2016
2016
5000
4913
4800
4804
4808
4816
4820
4900
4909
4905
4901
4821
4817
4813
4809
4801
4805 4800
1908 1916 4704
2113
4808
4800
4724
4720
4712
5016
2200
2208
2209
4900
4708
4704
2000
4820
4816
4812
4801
4723
4715
4711
2205
5100
5008
5006
5001
1809
5013
5009
5005
5001
18081804
1805 1809 1813
1812
1805 1809 1813
181218081804
1805 1901 1903
1905
1907
4709
4711
4803
4807
4811
4815
4903
4907
4911
4901
4810
4814
4902
4906
4910
4914
4813
4809
4805
4801
4713 4712
4802
4806
4809 4808
48044807
2201
4905
5017
2112
5101
1900 CAMELOT DRGLADE RD
CRANBROOK DR S
ARTHUR DR
BELDONTRMONTCLAIR DRCRANBROOKDREBILL SIMMONS RDK
Subject Property
Buffer
Parcels to be notified
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC25-029
4905 Beldon Trail
Notification Map
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, November 10, 2025 at 7:00p.m.
City Council Meetings: Tuesday, December 2, 2025 & Tuesday, December 16, 2025 at 7:00p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Special Use Permit (SUP) for an Accessory Building
on Lot 3, Block 1, Beldon Hollow, located at 4905 Beldon Trail, Case
ZC25-029. The applicant is requesting the Special Use Permit to allow for
an accessory building exceeding the size permitted by the Land
Development Code. Per Section 3.27, an application to exceed the total
square footage authorized may be approved as a Special Use Permit.
Zoning Case: ZC25-029
Applicant: Rodney Owens
Owner: Brian Steffek
Location: 4905 Beldon Trail
Property Description: Lot 3, Block 1, Beldon Hollow
Present Zoning: PUD-R Planned Unit Development – Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved tax roll and all homeowners’ associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning
amendments and conditions recommended by the Commission for approval by the City Council may be
more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address or email below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
Citizenletters@colleyville.com
NOTICE OF PUBLIC HEARING
If the property owners of 20 percent or more of the land within the 200 foot notification area file a written
protest prior to the public hearing, State law provides that the approval of the zoning change request shall
require the approval of a super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1050.
Please reference the zoning case number when requesting information.
Chris Pham
Chris Pham
Planner
ORDINANCE O-25-2356
AMENDING THE ZONING ON APPROXIMATELY 0.66 ACRES, BEING
LOT 3, BLOCK 1, BELDON HOLLOW, LOCATED AT 4905 BELDON
TRAIL, BY AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR AN
ACCESSORY BUILDING; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received a request for a Special Use
Permit (Case ZC25-029) to allow for an accessory building for
the real property described as Lot 3, Block 1, Beldon Hollow,
located at 4905 Beldon Trail, as further described and depicted
on Exhibit “A” hereto (the “Subject Property”); and
WHEREAS, the Subject Property is presently zoned PUD-R Planned Unit
Development - Residential; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville,
has considered and made recommendations on the request,
having given the requisite notices, and having held due
hearings and affording a full and fair opportunity for all persons
interested in the matter to be heard; and
WHEREAS, after due deliberations and consideration of the
recommendation of the Planning and Zoning Commission, the
information received at a public hearing, and other relevant
information and materials, the City Council finds that this
amendment is in conformance with the Comprehensive Plan
for the City of Colleyville and promotes the general health,
safety, and welfare of this community.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the foregoing premises and findings are found to be true
and correct and are incorporated as if fully set forth herein.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on the Subject Property, by authorizing a
Special Use Permit to allow for an accessory building, as
depicted.
Ordinance O-25-2356
Page 2 of 3
Sec. 3. THAT the above described tract of land shall be used only in
the manner and for the purposes provided by the City’s
Comprehensive Zoning Ordinance and Land Development
Code, as amended herein.
Sec. 4. THAT the above described tract of land shall be subject to the
following conditions:
1.GENERAL
a.The Special Use Permit shall allow for the construction of an
accessory building.
b.It shall be consistent with the elevations and as depicted on
the attached Exhibit “B”.
c.All requirements of the Land Development Code shall be
met, except where amended herein.
Sec. 5. THAT any person, firm, or corporation violating any of the
provisions or terms of this ordinance shall be subject to the
same penalty as provided for in the Comprehensive Zoning
Ordinance, as heretofore amended, and upon conviction shall
be punished by a fine set in accordance with Chapter 1, Section
1-6 of the Code of Ordinances for the City of Colleyville.
Sec. 6. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 8. THAT this ordinance shall take effect immediately from and
after its passage subject to the publication of the caption, as
the law or charter in such cases may provide.
Ordinance O-25-2356
Page 3 of 3
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 2nd day of
December 2025.
The second reading and public hearing being conducted on the 16th day of
December 2025.
APPROVED BY A VOTE OF ___ AYES AND ___ NAYS ON THIS THE 16TH DAY
OF DECEMBER 2025.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
Exhibit “A” – Aerial Map
Exhibit “B” – Elevations
RESOLUTION R-25-5100
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
DECEMBER 2, 2025
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 2ND DAY OF
DECEMBER 2025.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven Bobby Lindamood
City Secretary, TRMC Mayor