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HomeMy WebLinkAboutCity Council-Minutes-08/19/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, AUGUST 19, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of extending the Tax Increment Financing District WS-2 Discussion of the 2025 Citizen Survey WS-3 Discussion of the August 19, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lee Johnson, Bear Valley Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5067 City Council Agenda August 19, 2025 City of Colleyville Page 2 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Proclamation recognizing Emma Fossum, Miss Texas Teen 2025 - Mayor Bobby Lindamood and Miss Texas Teen Emma Fossum 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5068 4a Approval of the minutes of the regular City Council meeting of August 5, 2025 4b Approval of an agreement with Weaver and Tidwell, L.L.P. for auditing services for fiscal year ending September 30, 2025, in the amount of $58,500 for the audit of 2025 financial statements, $5,700 for the single audit, if applicable, and authorizing the City Manager to execute the agreement 4c Approval to donate $6,750 of the City of Colleyville's Opioid Settlement funds to the Grapevine-Colleyville Independent School District Drug Dog Program 4d Approval of the roofing proposal from PMR Roofing for repair of all City facilities roof repair, per the City's Texas Municipal League Intergovernmental Risk Pool (TMLIRP) claim for damages incurred May 2024, authorizing utilization of the TMLIRP BEST program, authorizing vendor direct pay, establishing a $40,000 contingency, and authorizing the City Manager to execute the documents 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - July 2025 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2337 Consideration of a Special Use Permit for a fence on Lot 24, Block 1, of the Ross Downs Estates, located at 2400 Broadoak Way, Case ZC25- 015 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-25-5069 Approval of a proposal to set the ad valorem tax rate for Fiscal Year 2026 at $0.311931 per hundred dollars of valuation 8. CITIZEN COMMENTS City Council Agenda August 19, 2025 City of Colleyville Page 3 9. REPORTS Colleyville Center Advisory Committee Minutes - May 19, 2025 Colleyville Library Board Minutes - June 9, 2025 Planning and Zoning Commission Minutes - July 14, 2025 Planning and Zoning Commission Worksession Minutes - July 28, 2025 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, AUGUST 19, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5070 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards on Wednesday, August 13, 2025, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, AUGUST 19, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, August 19, 2025, at 5:31 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Kimberly Holt Gunderson, and Tim Raine. ABSENT: Councilmember Ben Graves ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Finance Director Cassie Smith, Public Works and Parks and Recreation Director Lisa Escobedo, Information Services Manager Patrick Stotts, Community Relations and Events Keeley Flynn, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of extending the Tax Increment Financing District Assistant City Manager Mark Wood provided an overview of the TIF and noted this item provides for discussion of extending the TIF, and what is required if City Council wishes to move forward. Manager Wood then introduced David Pettit and Natalie Ayala, the City’s TIF consultant. Mr. Pettit thanked the City Council for the opportunity to continue to work with the City, noting he has been involved with the Colleyville TIF since its beginning. He provided a full snapshot of the TIF history including the original and 1A TIRZ boundaries and projects. Mrs. Ayala spoke to the proposed expanded boundaries and noted the boundaries do not have to be contiguous. She noted there are five new areas proposed for the TIRZ 1B, if the City wishes to move forward. Mrs. Ayala stated if the City moves forward, TIRZ 1B will involve only the City, unless Tarrant County College wishes to join, as they are eligible. The City Council and City Manager agreed to add additional roads and boundaries to TIRZ 1B and Mr. Pettit and Mrs. Ayala will provide another presentation to City Council before moving forward to begin formal adoption and implementation for the amendment to be effective in 2026. City Council Minutes August 19, 2025 City of Colleyville Page 2 WS-2 Discussion of the 2025 Citizen Survey Assistant City Manager Adrienne Lothery presented and reviewed questions for the 2025 Citizen Survey. She explained the need to keep standard questions which will provide good data from year to year. There was discussion regarding questions in area 6 and 7, and will be adjusted prior to the survey going live. WS-3 Discussion of the August 19, 2025, City Council regular agenda items There was no discussion of this item and Mayor Lindamood adjourned the Worksession at 6:24 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:00 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:06 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Kimberly Holt Gunderson, and Tim Raine. ABSENT: Councilmember Ben Graves INVOCATION: Mayor Bobby Lindamood PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Minutes August 19, 2025 City of Colleyville Page 3 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5067 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Proclamation recognizing Emma Fossum, Miss Texas Teen 2025 - Mayor Bobby Lindamood and Miss Texas Teen Emma Fossum Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. Mayor Lindamood and the City Council recognized and thanked the Public Works Drainage employees for saving the City over $450,000, by planning and executing stabilization of the Heritage Bridge. TxDOT estimated this necessary repair to cost $542,355, but the employees completed the task at a cost of $92,000. Mayor Lindamood and the City Council welcomed Emma Fossum, Miss Texas Teen (Formerly Miss Colleyville) and presented her a proclamation. Miss Fossum introduced her father, thanked the City Council, and stated she is excited to continue her journey to the Miss America competition in two weeks. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5068 4a Approval of the minutes of the regular City Council meeting of August 5, 2025 4b Approval of an agreement with Weaver and Tidwell, L.L.P. for auditing services for fiscal year ending September 30, 2025, in the amount of $58,500 for the audit of 2025 financial statements, $5,700 for the single audit, if applicable, and authorizing the City Manager to execute the agreement 4c Approval to donate $6,750 of the City of Colleyville's Opioid Settlement funds to the Grapevine-Colleyville Independent School District Drug Dog Program 4d Approval of the roofing proposal from PMR Roofing for repair of all City facilities roof repair, per the City's Texas Municipal League Intergovernmental Risk Pool (TMLIRP) claim for damages incurred May 2024, authorizing utilization of the TMLIRP BEST program, authorizing vendor direct pay, establishing a $40,000 contingency, and authorizing the City Manager to execute the documents Mayor Lindamood read Resolution R-25-5068 in its entirety. City Council Minutes August 19, 2025 City of Colleyville Page 4 Finance Director Cassie Smith presented 4b, Public Works and Parks and Recreation Director Lisa Escobedo presented 4c, and City Secretary Christine Loven presented 4d. There was no discussion. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Holt Gunderson made a motion to approve Resolution R- 25-5068, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 – Councilmember Ben Graves 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - July 2025 Finance Director Cassie Smith reviewed all accounts for the month ending July 31, and noted this report accounts for 83% of the fiscal year. Director Smith stated the General Fund is tracking well with above average revenue and sales tax is up. She noted Colleyville was higher in sales tax in comparison with other cities. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2337 Consideration of a Special Use Permit for a fence on Lot 24, Block 1, of the Ross Downs Estates, located at 2400 Broadoak Way, Case ZC25-015 Mayor Lindamood read the caption of Ordinance O-25-2337. Community Development Director Ben Bryner quickly reviewed this SUP request to allow an 8-foot wooden fence to replace an existing fence to encroach within the required street side yard setback. Director Bryner stated this fence would be placed in the same place as the previous fence; however, the new wooden fence does not meet the current requirements. There were no questions and Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Brandi Elder made a motion to approve Ordinance O-25- 2337, seconded by Deputy Mayor Pro Tem Scotty Richardson. City Council Minutes August 19, 2025 City of Colleyville Page 5 The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 – Councilmember Ben Graves 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-25-5069 Approval of a proposal to set the ad valorem tax rate for Fiscal Year 2026 at $0.311931 per hundred dollars of valuation Mayor Lindamood read Resolution R-25-5069 in its entirety. Finance Director Cassie Smith presented this item. She stated the proposed Resolution complies with the Texas Property Tax Code, Chapter 26, which requires taxing units to adhere to "Truth-in-Taxation" laws when setting tax rates and calculating the effective tax rate. The proposed property tax rate for the City of Colleyville's Fiscal Year 2026 budget is $0.311931 per $100 of valuation. This rate is higher than the calculated no-new-revenue rate of $0.290965 but not higher than the calculated voter-approval rate of $0.311931. Mayor Lindamood opened the public hearing. Sayeda Syed, 6705 Sapphire Circle N., made inquiries of the City Council regarding the homestead exemption and senior tax freeze. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Mayor Bobby Lindamood made a motion to approve Resolution R-25-5069, seconded by Mayor Pro Tem Brandi Elder. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 – Councilmember Ben Graves 8. CITIZEN COMMENTS Sayeda Syed, 6705 Sapphire Circle N., spoke regarding open meeting posting requirements. City Council Minutes August 19, 2025 City of Colleyville Page 6 9. REPORTS Colleyville Center Advisory Committee Minutes - May 19, 2025 Colleyville Library Board Minutes - June 9, 2025 Planning and Zoning Commission Minutes - July 14, 2025 Planning and Zoning Commission Worksession Minutes - July 28, 2025 There was no action taken on this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, AUGUST 19, 2025 - READING AND PUBLIC HEARING - RESOLUTION R- 25-5070 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:21 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, ON THIS THE 3RD DAY OF SEPTEMBER 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary