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HomeMy WebLinkAboutCity Council-Minutes-08/05/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, AUGUST 5, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Presentation of the FY26 Proposed Budget and Tax Rate WS-2 Discussion of outdoor residential lighting WS-3 Discussion of Capital Improvement Program (CIP) initiatives WS-4 Discussion of logo options for water towers WS-5 Discussion of the August 5, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Blake Jones, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Sarah Ross City Council Agenda August 5, 2025 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5062 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5063 4a Approval of the minutes of the regular City Council meeting of July 15, 2025 4b Approval of amendments to the City Manager's Employment Agreement 4c Approval of an amendment to the Professional Services Agreement with Teague Nall & Perkins, Inc., for additional services associated with the Jackson Road Waterline Project, in an amount not to exceed $48,500, and authorizing the City Manager to execute the amendment 4d Approval of a Construction Services Agreement with RC Mechanical to replace a rooftop AC unit at the Colleyville Center, in an amount not to exceed $78,800, and authorizing the City Manager to execute the agreement 4e Approval of the Purchase and Sale Agreement between NuCiti Capital partners, LLC, and the City, for 22 acres in the Northern Gateway 22, and authorizing the City Manager to execute all documents relative to the sale and closing 4f Approval and acceptance of the Highway Turnback Program Agreement between the City of Colleyville and the Texas Department of Transportation, and authorizing the City Manager to negotiate and execute the final agreement 4g Approving an Interlocal Cooperation Agreement between the North Central Texas Council of Governments and the City of Colleyville for traffic signal maintenance 5. RESOLUTION(S): READING AND PUBLIC HEARING 5a Resolution R-25-5064 A resolution requesting the transfer of certain public roadway described on Exhibit "A" from the Texas Department of Transportation to the City of Colleyville 5b Resolution R-25-5065 Approving a Landscape Maintenance Agreement with the Texas Department of Transportation, and authorizing the City Manager to execute the agreement City Council Agenda August 5, 2025 City of Colleyville Page 3 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-25-2337 Consideration of a Special Use Permit for a fence on Lot 24, Block 1, of the Ross Downs Estates, located at 2400 Broadoak Way, Case ZC25- 015 7. CITIZEN COMMENTS 8. REPORTS Tree Board Minutes - June 8, 2025 Planning and Zoning Commission Minutes - June 9, 2025 Planning and Zoning Commission Worksession Minutes - June 23, 2025 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, AUGUST 5, 2025 - READING AND PUBLIC HEARING - RESOLUTION R- 25-5066 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 1, 2025, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, AUGUST 5, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, August 5, 2025, at 5:35 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Police Chief Michael Miller, Community Development Director Ben Bryner, Finance Director Cassie Smith, Public Works and Parks and Recreation Director Lisa Escobedo, Capital Projects Program Manager Elijah Dorminy, Library Director Jack Pawlowski, City Attorney Sarah Ross, and City Secretary Christine Loven. WS-1 Presentation of the FY26 Proposed Budget and Tax Rate Finance Director Cassie Smith presented this item. She discussed the property tax rate, reviewed the projections for all major funds, and reviewed Capital Project Fund projections. Director Smith noted the FY26 budget addresses several priorities to include fiscal responsibility, public safety, quality in services and programs, maintaining and enhancing the infrastructure and beautification efforts, recreation and open space enhancements, and economic development. She briefly reviewed the property tax calculation, and noted the entire tax bill is comprised of five taxing units; City receives 16.4%, Tarrant County 11.1%, Tarrant County College District 6.7%, Tarrant County Hospital District 10.9%, and GCISD 54.9%. Director Smith spoke regarding the additional 7% homestead exemption and explained how the exemption figures into the overall tax rate. WS-2 Discussion of outdoor residential lighting This item was moved to the end of the Worksession Agenda and was presented by City Manager Jerry Ducay. He suggested addressing the lighting challenges when the lights are close to roadways where safety may be involved. Manager Ducay suggested adding an item on lighting to the nuisance ordinance. There was discussion regarding when lighting could be a safety issue, when it is a matter of personal preference, and the locations, (buildings, fences, etc.) where monitoring and enforcement are necessary. This item will be brought to the Council at a future meeting. City Council Minutes August 5, 2025 City of Colleyville Page 2 WS-3 Discussion of Capital Improvement Program (CIP) initiatives Assistant City Manager Mark Wood presented this item. He gave highlights of three programs to be considered in the CIP for funding. The first is a Business Christmas Light grant for businesses on Colleyville Boulevard for warm, white lights on rooflines and building outlines. Anticipated first year funding is $50,000. Second is a Village Commercial Occupancy Incentive for commercial businesses leasing space within The Village. The anticipated first year funding cost is $75,000. There was discussion regarding the vacancy rate in The Village being 33%, significantly higher than the City’s overall vacancy rate of 7%, the program being site specific, not for all, and concern over providing assistance, and the business then leaving. Manager Wood stated the City Council would have to approve each request. The final new program, a Regional Storm Water Enhancement Grant, would be a 50% grant up to $25,000 for improvements to creek embankments, blue line streams, and regional drainage channels. City Manager Jerry Ducay noted 95% of creeks, streams, and regional drainage channels are on private property. The property owner or HOA is responsible for maintenance. Due to age of infrastructure, failures are taking place. Embankment erosion has become a challenge for individual property owners. First year funding cost is anticipated to be $150,000. The City Council stated they would like to see the guidelines for each program. WS-4 Discussion of logo options for water towers Public Works/Parks and Recreation Director Lisa Escobedo presented this item. Following discussion, the City Council stated they would like to see the two monograms and two Colleyville in script, around the basin and the basin borders on the Hall-Johnson Road tower. On the McPherson tower, a monogram centered above Colleyville in script with borders. WS-5 Discussion of the August 5, 2025, City Council regular agenda items There was no discussion of this item. Mayor Lindamood adjourned the Worksession at 6:38 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the City Council Minutes August 5, 2025 City of Colleyville Page 3 governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:31 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:37 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Pastor Blake Jones, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Sarah Ross 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5062 Mayor Lindamood read Resolution R-25-5062 in its entirety. Assistant City Manager Mark Wood presented this item which provides for two economic development incentives. The first is for Luxor Jewelers, the first business to be established in The Village. Manager Wood noted the improvements are for exterior stucco repair and painting, and will not exceed $52,300.00. The second economic development incentive agreement is with Colleyville Florist, in an amount not to exceed $18,000.00, for relocation incentives to move the business to 33 Main Street, Suite 260, payable at the end of the first year of the lease term. Manager Wood discussed the current cost of rent and noted the business retained their name but had moved to Hurst and would like to be back in Colleyville. Mayor Lindamood opened and closed the public hearing without anyone speakers. Councilmember Holt Gunderson made a motion to approve Resolution R- 25-5062, seconded by Deputy Mayor Pro Tem Richardson. City Council Minutes August 5, 2025 City of Colleyville Page 4 The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5063 4a Approval of the minutes of the regular City Council meeting of July 15, 2025 4b Approval of amendments to the City Manager's Employment Agreement 4c Approval of an amendment to the Professional Services Agreement with Teague Nall & Perkins, Inc., for additional services associated with the Jackson Road Waterline Project, in an amount not to exceed $48,500, and authorizing the City Manager to execute the amendment 4d Approval of a Construction Services Agreement with RC Mechanical to replace a rooftop AC unit at the Colleyville Center, in an amount not to exceed $78,800, and authorizing the City Manager to execute the agreement 4e Approval of the Purchase and Sale Agreement between NuCiti Capital partners, LLC, and the City, for 22 acres in the Northern Gateway 22, and authorizing the City Manager to execute all documents relative to the sale and closing 4f Approval and acceptance of the Highway Turnback Program Agreement between the City of Colleyville and the Texas Department of Transportation, and authorizing the City Manager to negotiate and execute the final agreement 4g Approving an Interlocal Cooperation Agreement between the North Central Texas Council of Governments and the City of Colleyville for traffic signal maintenance Mayor Lindamood read Resolution R-25-5063 in its entirety. City Council Minutes August 5, 2025 City of Colleyville Page 5 Mayor Lindamood presented item 4b, City Engineer Larry Wright presented item 4d, and Public Works/Parks and Recreation Director presented item 4d. Assistant City Manager Mark Wood presented items 4e, 4f, and 4g. Manager Wood read a sentence to be added to the Purchase and Sale Agreement. There was discussion regarding the benefits of controlling SH26 within the City and the history of the project, turnback, and funding for signal maintenance. Mayor Lindamood opened the public hearing. Kathy Hadley, 204 Timberline Drive N, spoke regarding item 4b. There were no others wishing to speak and Mayor Lindamood closed the public hearing. There was discussion regarding the City Manager responsibilities. Councilmember Graves made a motion to approve Resolution R-25-5063, seconded by Councilmember Raine. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5. RESOLUTION(S): READING AND PUBLIC HEARING 5a Resolution R-25-5064 A resolution requesting the transfer of certain public roadway described on Exhibit "A" from the Texas Department of Transportation to the City of Colleyville Mayor Lindamood read Resolution R-25-5064 in its entirety. Assistant City Manager Mark Wood presented this item and noted this is a Texas Department of Transportation required stand-alone resolution affirming the City is undertaking full jurisdiction, control, and maintenance of SH26, through Colleyville, for public road purposes. There was discussion of the traffic signal at Longwood and Colleyville not being in the City’s jurisdiction. Mayor Lindamood opened the public hearing. City Council Minutes August 5, 2025 City of Colleyville Page 6 Kathy Hadley, 204 Timberline Drive N, spoke regarding this item. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Councilmember Graves made a motion to approve Resolution R-25-5064, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5b Resolution R-25-5065 Approving a Landscape Maintenance Agreement with the Texas Department of Transportation, and authorizing the City Manager to execute the agreement Mayor Lindamood read Resolution R-25-5065 in its entirety. Public Works/Parks and Recreation Director Lisa Escobedo presented this item. She stated the City applied for and received Green Ribbon Grants for two areas, Tennison Parkway to John McCain Road, and along SH121 to Gateway Drive. Director Escobedo stated this resolution provides for the Landscape Maintenance Agreement for both areas. Mayor Lindamood opened the public hearing. Kathy Hadley, 204 Timberline Drive N, spoke regarding this item. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Councilmember Graves made a motion to approve Resolution R-25-5065, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. City Council Minutes August 5, 2025 City of Colleyville Page 7 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-25-2337 Consideration of a Special Use Permit for a fence on Lot 24, Block 1, of the Ross Downs Estates, located at 2400 Broadoak Way, Case ZC25-015 Mayor Lindamood read the caption of Ordinance O-25-2337. Community Development Director Ben Bryner presented this SUP request to allow an 8-foot wooden fence to replace an existing fence to encroach within the required street side yard setback. Director Bryner stated this fence would be placed in the same place as the previous fence; however, the new wooden fence does not meet the current requirements. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading with no action taken. 7. CITIZEN COMMENTS Kathy Hadley. 204 Timberline Drive N, spoke regarding a notification letter she received from the state, regarding potential groundwater contamination. 8. REPORTS Tree Board Minutes - June 8, 2025 Planning and Zoning Commission Minutes - June 9, 2025 Planning and Zoning Commission Worksession Minutes - June 23, 2025 There was no action taken. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, AUGUST 5, 2025 - READING AND PUBLIC HEARING - RESOLUTION R- 25-5066 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:43 p.m. Minutes taken and prepared by: Christine Loven, TRMC City Secretary