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HomeMy WebLinkAboutCity Council-Minutes-07/01/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JULY 1, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Update on the Library Makerspace WS-2 City Council Priorities Update WS-3 Discussion of the July 1, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Rabbi/Cantor Judy Greenfeld, Congregation Beth Israel PLEDGE OF ALLEGIANCE: City Attorney Sarah Ross 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5054 City Council Agenda July 1, 2025 City of Colleyville Page 2 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25- 5055 4a Approval of the minutes of the regular City Council meeting of June 17, 2025 4b Approval of a Construction Services Agreement with Landscape Lighting of Fort Worth, Inc. dba Illuminations by Greenlee, for the SH26 Electrical and Lighting Extension Project, in an amount not to exceed $512,894, a contingency amount not to exceed $52,000, and authorizing the City Manager to execute the agreement 4c Approval of entering into a Construction Services Agreement with Walker Utilities, Inc., for an amount not to exceed $69,560 and a contingency amount not to exceed $7,000, for the Woodland Hills Channel Restoration project and to share costs with Woodland Hills Homeowner's Association to fund the repairs, and authorizing the City Manager to execute the agreement 4d Approval of the FY2026 fleet replacement schedule 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-25-2334 Consideration of a Special Use Permit for a fence on Lot 3, Block 1, of the McCrady Addition, located at 5820 Bransford Road, Case ZC25-012 5b Ordinance O-25-2335 Consideration of a Special Use Permit for a fence on Lot 8R, Block 3, Oaks of Colleyville Addition, located at 600 Hunter Trail, Case ZC25- 013 5c Ordinance O-25-2336 Consideration of a Special Use Permit for a fence on Lot 35, Block 12, of Ross Downs Estates, located at 6701 Carriage Lane, Case ZC25-014 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-25-5056 Consideration of a variance to the lot size regulations of the RD Two- Family Residential zoning district on Lot 1, Block 14, Woodland Hills Addition, being located at 3301 Bowden Hill Lane North, VC25-002 7. CITIZEN COMMENTS City Council Agenda July 1, 2025 City of Colleyville Page 3 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JULY 1, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25- 5057 9. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 27, 2025 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JULY 1, 2025 Mayor Pro Tem Brandi Elder called the Colleyville City Council Worksession to order on Tuesday, July 1, 2025, at 5:30 p.m. ROLL CALL: Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Kimberly Holt Gunderson. ABSENT: Mayor Bobby Lindamood, and Councilmember Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Library Director Jack Pawlowski, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Finance Director Cassie Smith, City Attorney Sarah Ross, and City Secretary Christine Loven. WS-1 Update on the Library Makerspace Library Director Jack Pawlowski stated a library makerspace is a dedicated area within a library where patrons can access tools, technology, and resources to create, innovate, and collaborate on various projects. He highlighted the designated area within the library which is being remodeled to provide the makerspace, and reviewed the difference in costs for an offsite and in house location. There was discussion of the equipment, cost recovery, and use. Director Pawlowski stated the funds for the makerspace came from the library budget through unused and redirected project projections. WS-2 City Council Priorities Update Assistant City Manager Adrienne Lothery presented this item which included a review of the 2024-2025 priorities and action items, noting everything was either complete or substantially complete, and reviewed item individually. She then reviewed the Council priorities and action items for 2025-2026. The nine top priorities include beautification, open space, website update and communications, connectivity (sidewalks and trails), events (parade, Haunted Trails), TIF extension, Northern Gateway project, field/court utilization assessment, and Rec Center site improvements. Mayor and City Council thanked staff for always working diligently toward the priorities, and accomplishing so much on an annual basis. City Council Minutes July 1, 2025 City of Colleyville Page 2 WS-3 Discussion of the July 1, 2025, City Council regular agenda items There was no discussion of this item. Mayor Pro Tem Elder closed the Worksession at 6:05 p.m. and called Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Pro Tem Elder adjourned Executive Session at 7:02 p.m. Mayor Pro Tem Elder called the regular meeting of the City Council to order at 7:08 p.m. and called the roll. ROLL CALL: Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Kimberly Holt Gunderson. ABSENT: Mayor Bobby Lindamood, and Councilmember Tim Raine. INVOCATION: Councilmember Mark Alphonso PLEDGE OF ALLEGIANCE: City Attorney Sarah Ross 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5054 Mayor Pro Tem Elder read Resolution R-25-5054 in its entirety. City Council Minutes July 1, 2025 City of Colleyville Page 3 City Attorney Sarah Ross stated the Resolution provides for a confidential and negotiated settlement with C. Green Landscaping, LP. Mayor Pro Tem Elder opened and closed the public hearing without anyone speaking. Councilmember Graves made a motion to approve Resolution R-25-5054, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 5 – Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Ben Graves, and Kimberly Holt Gunderson. Absent: 2 – Mayor Bobby Lindamood, Councilmember Tim Raine. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Pro Tem Elder and the City Council provided announcements regarding community news and upcoming events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5055 4a Approval of the minutes of the regular City Council meeting of June 17, 2025 4b Approval of a Construction Services Agreement with Landscape Lighting of Fort Worth, Inc. dba Illuminations by Greenlee, for the SH26 Electrical and Lighting Extension Project, in an amount not to exceed $512,894, a contingency amount not to exceed $52,000, and authorizing the City Manager to execute the agreement 4c Approval of entering into a Construction Services Agreement with Walker Utilities, Inc., for an amount not to exceed $69,560 and a contingency amount not to exceed $7,000, for the Woodland Hills Channel Restoration project and to share costs with Woodland Hills Homeowner's Association to fund the repairs, and authorizing the City Manager to execute the agreement 4d Approval of the FY2026 fleet replacement schedule Mayor Pro Tem Elder read Resolution R-25-5055 in its entirety. Assistant City Manager Adrienne Lothery presented 4b and 4d. Assistant City Manager Mark Wood presented item 4c. City Council Minutes July 1, 2025 City of Colleyville Page 4 There was discussion of the benefit to adding the electricity to the medians, the work to restore the channel at Woodland Hills, and the schedule for fleet purchases and replacement. Mayor Pro Tem Elder opened the public hearing. Robin Rosen, Colleyville, spoke regarding the cost of the Enterprise fleet vehicles. The following Colleyville residents did not wish to speak, but wanted their support for item 4c to be recorded. Adrian and Patricia Cheong, David Cruze, Barbara Cutter, Carey Ebert, Terry Kubitza, Rick Parker, Robin Rosen, John Schurman, Scott and Mary Shipferling, George and Carolyn Sierra, Charlie and Helen Sink. There were no others wishing to speak and Mayor Pro Tem Elder closed the public hearing. Deputy Mayor Pro Tem Richardson made a motion to approve Resolution R- 25-5055, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 5 – Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Ben Graves, and Kimberly Holt Gunderson. Absent: 2 – Mayor Bobby Lindamood, Councilmember Tim Raine. 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-25-2334 Consideration of a Special Use Permit for a fence on Lot 3, Block 1, of the McCrady Addition, located at 5820 Bransford Road, Case ZC25-012 Mayor Pro Tem Elder read the caption of Ordinance O-25-2334. Community Development Director Ben Bryner presented the request for a Special Use Permit to allow a fence to extend beyond the front façade of the house. There was discussion of why the applicant did not rezone the property. Applicant John Shehata advised City Council he did not rezone because the property was not large enough and he owns the vacant lot next to this property, and would want to match the same fence for aesthetics. Mayor Pro Tem Elder opened and closed the public hearing without anyone wishing to speak. City Council Minutes July 1, 2025 City of Colleyville Page 5 This was a first reading and no action was taken. 5b Ordinance O-25-2335 Consideration of a Special Use Permit for a fence on Lot 8R, Block 3, Oaks of Colleyville Addition, located at 600 Hunter Trail, Case ZC25-013 Mayor Pro Tem Elder read the caption of Ordinance O-25-2335. Community Development Director Ben Bryner presented the request for a Special Use Permit to allow a non-opaque 6-foot wood fence to be built forward of the front façade and be located approximately 8-feet from the front property line. There was discussion of the fence alignment and the Planning and Zoning Commission recommendation the fence be relocated to align with the neighboring fence, connecting at the point where the existing fence currently is, and extending from there to the southwest corner of the applicant's home. Mayor Pro Tem Elder opened and closed the public hearing without anyone wishing to speak. This was a first reading and no action was taken. 5c Ordinance O-25-2336 Consideration of a Special Use Permit for a fence on Lot 35, Block 12, of Ross Downs Estates, located at 6701 Carriage Lane, Case ZC25-014 Mayor Pro Tem Elder read the caption of Ordinance O-25-2336. Community Development Director Ben Bryner presented the request for a Special Use Permit for a 6-foot wood fence to be built within the street side yard setback on the corner lot and to allow for it to be placed approximately 16 feet from the property line. The original wood fence was replaced due to age and condition but is out of compliance as it is greater than 25% opaque construction, and would need to be placed at a 30’ street side yard setback to be compliant. There was general discussion of the current code and that the fence was placed in the exact location when replaced. Mayor Pro Tem Elder opened and closed the public hearing without anyone wishing to speak. This was a first reading and no action was taken. City Council Minutes July 1, 2025 City of Colleyville Page 6 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-25-5056 Consideration of a variance to the lot size regulations of the RD Two-Family Residential zoning district on Lot 1, Block 14, Woodland Hills Addition, being located at 3301 Bowden Hill Lane North, VC25-002 Mayor Pro Tem Elder read Resolution R-25-5056 in its entirety. Community Development Director Ben Bryner presented the variance request for the lot size, specifically area, depth, and width and explained when a lot zoned RD is developed with a single-family residential use, the lot is required to comply with the R-20 zoning district standards. If approved, the variance would allow the homeowner to apply for and receive the necessary building permit to build a new accessory structure. There was discussion of the lot history. Mayor Pro Tem Elder opened and closed the public hearing without anyone speaking. Councilmember Graves made a motion to approve Resolution R-25-5056, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 5 – Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Ben Graves, and Kimberly Holt Gunderson. Absent: 2 – Mayor Bobby Lindamood, Councilmember Tim Raine. 7. CITIZEN COMMENTS Gary Barofsky, Colleyville, inquired about the planned opening of Jackson Road, and trails and landscape plans for the area. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JULY 1, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5057 This resolution was not needed. City Council Minutes July 1, 2025 City of Colleyville Page 7 9. ADJOURNMENT There being no further business before the City Council, Mayor Pro Tem Elder adjourned the meeting without objection by the City Council at 8:04 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 15TH DAY OF JULY 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary