Loading...
HomeMy WebLinkAboutCity Council-Minutes-06/17/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JUNE 17, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Enterprise Fleet Management vehicle purchases and sales update WS-2 Preliminary Budget Presentation WS-3 Discussion of amendments to Chapter 7: Sign Regulations WS-4 Discussion of the June 17, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Agenda June 17, 2025 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5049 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Recognition and presentation of Lifesaving Award to Seamus Kelly - Mayor Bobby Lindamood, Police Chief Michael Miller, Fire Chief Mark Cantrell, and Baylor Scott and White - Grapevine Hospital 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5050 4a Approval of the minutes of the regular City Council meeting of June 3, 2025 4b Approval of the renewal for medical insurance and award of dental insurance to BlueCross BlueShield of Texas (BCBSTX), and authorizing the City Manager to execute the agreements 4c Approval of a Construction Services Agreement with BCR2, LLC for the Bransford Road Shared Use Path Project, in an amount not to exceed $846,897.45 a contingency amount not to exceed $85,000, and a materials testing amount not to exceed $59,325, and authorizing the City Manager to execute the agreement 4d Approval of a Construction Services Agreement with West Texas Rebar Placers, Inc. for the Montclair Drive Sidewalk Improvement Project, in an amount not to exceed $428,138, a contingency amount not to exceed $45,000, a material testing amount not to exceed $34,855, and authorizing the City Manager to execute the agreement 4e Approval to purchase a 2026 International truck with attenuator from Southwest International Trucks of Arlington, a BuyBoard approved vendor, in an amount not to exceed $138,153.09, and authorizing the City Manager to execute the purchase 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - May 2025 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2331 Consideration of a Special Use Permit for an accessory dwelling on Tract 3, Abstract 211, BBB & C RY Survey, located at 5508 Reagan Road, Case ZC25-007 City Council Agenda June 17, 2025 City of Colleyville Page 3 6b Ordinance O-25-2332 Consideration of a Special Use Permit for Massage Therapy Use on Lot 1R, Block 11, Longwood Estates at Ross Downs Addition, located at 7135 Colleyville Boulevard, Suite 101, Case ZC25-009 6c Ordinance O-25-2333 Consideration of a rezoning from the AG Agricultural district to R-40 Single Family Residential on a portion of Tract 1 and 1L, Abstract 331, Andrew J. Caldwell Survey, located at 6105 Pleasant Run Road, Case ZC25-010 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-25-5051 Approving support of the Heritage Avenue Bike Trail and Sidewalk Improvements Project and requests for funding through the Texas Department of Transportation 2025 Transportation Alternatives Set- Aside (TA) Program 7b Resolution R-25-5052 Approving support of the Cheek-Sparger Shared Use Path Project and requests for funding through the Texas Department of Transportation 2025 Transportation Alternatives Set-Aside (TA) Program 8. CITIZEN COMMENTS 9. REPORTS Colleyville Library Board Minutes - April 14, 2025 Planning and Zoning Commission Minutes - May 12, 2025 Planning and Zoning Commission Worksession Minutes - May 27, 2025 10. ACTION/RESOLUTION: RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JUNE 17, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5053 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 13, 2025 by 5:00 p.m. Christine Loven, TRMC City Secretary City Council Agenda June 17, 2025 City of Colleyville Page 4 A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JUNE 17, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, June 17, 2025, at 5:45 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Adrienne Lothery, Assistant City Manager Mark Wood, Police Chief Michael Miller, Assistant Police Chief Hillary Wreay, Fire Chief Mark Cantrell, Public Works and Parks and Recreation Director Lisa Escobedo, Capital Projects Manager Elijah Dorminy, Community Development Director Ben Bryner, Human Resources Director Jesse Perez, Information Services Manager Patrick Stotts, Finance Director Cassie Smith, Accounting Manager Karen Hines, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Enterprise Fleet Management vehicle purchases and sales update Assistant City Manager Adrienne Lothery provided an overview of the City’s utilization of the Enterprise Fleet Management program and introduced Senior Client Strategy Manager Amanda Leggett who provided an industry update. Ms. Leggett provided a recap of the FY24 and FY25 vehicles, highlighting acquisition cost estimates, actual purchase price, and resale value. She presented a list of 27 FY26 replacement vehicles with an estimated acquisition cost of $1.9 million and resale of $327,500. WS-2 Preliminary Budget Presentation Finance Director Cassie Smith provided a preliminary budget for FY26. There was general discussion of rising costs, staff diligence in controlling costs, the compensation study, TIF, and property tax values. WS-3 Discussion of amendments to Chapter 7: Sign Regulations Community Development Director Ben Bryner brought forth suggested changes to Sign Regulations in Chapter 7 of the Land Development Code. The primary focus was on real estate signage due to the number, size, and lack of consistency of these signs throughout the City. City Council Minutes June 17, 2025 City of Colleyville Page 2 There was also discussion of permanent freestanding signs, the length of time an electronic message area can change, wall signs, canopies, and window signs. There was discussion regarding the timeline and size of message signs and signs which must be permitted. WS-4 Discussion of the June 17, 2025, City Council regular agenda items There was no discussion of this item. Mayor Lindamood closed the Worksession at 6:33 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:04 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:10 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION: READING AND PUBLIC HEARING - RESOLUTION R-25-5049 This resolution was not needed. City Council Minutes June 17, 2025 City of Colleyville Page 3 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. Recognition and presentation of Lifesaving Award to Seamus Kelly - Mayor Bobby Lindamood, Police Chief Michael Miller, Fire Chief Mark Cantrell, and Baylor Scott and White - Grapevine Hospital Mayor Lindamood, Police Chief Miller, and Fire Chief Mark Cantrell recognized Seamus Kelly for helping to save his father’s life by applying a tourniquet to his father’s upper thigh following an accidental gunshot wound. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5050 4a Approval of the minutes of the regular City Council meeting of June 3, 2025 4b Approval of the renewal for medical insurance and award of dental insurance to BlueCross BlueShield of Texas (BCBSTX), and authorizing the City Manager to execute the agreements 4c Approval of a Construction Services Agreement with BCR2, LLC for the Bransford Road Shared Use Path Project, in an amount not to exceed $846,897.45 a contingency amount not to exceed $85,000, and a materials testing amount not to exceed $59,325, and authorizing the City Manager to execute the agreement 4d Approval of a Construction Services Agreement with West Texas Rebar Placers, Inc. for the Montclair Drive Sidewalk Improvement Project, in an amount not to exceed $428,138, a contingency amount not to exceed $45,000, a material testing amount not to exceed $34,855, and authorizing the City Manager to execute the agreement 4e Approval to purchase a 2026 International truck with attenuator from Southwest International Trucks of Arlington, a BuyBoard approved vendor, in an amount not to exceed $138,153.09, and authorizing the City Manager to execute the purchase Mayor Lindamood read Resolution R-25-5050 in its entirety. Human Resources Director Jesse Perez presented item 4b, explaining the renewal process and rates for the City’s medical and dental insurance. City Council Minutes June 17, 2025 City of Colleyville Page 4 Public Works and Parks and Recreation Director Lisa Escobedo presented items 4c through 4e. There were no questions. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Alphonso made a motion to approve Resolution R-25-5050, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - May 2025 Finance Director Cassie Smith presented the monthly financial report and reviewed each fund. She noted work is occurring on the FY26 budget and trends are important for helping them to establish conservative projections. She noted all funds are on track. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2331 Consideration of a Special Use Permit for an accessory dwelling on Tract 3, Abstract 211, BBB & C RY Survey, located at 5508 Reagan Road, Case ZC25-007 Mayor Lindamood read the caption of Ordinance O-25-2331. Community Development Director Ben Bryner presented this request for a Special Use Permit (SUP) for an accessory dwelling to allow for an existing 875 square foot accessory building to be converted into an accessory dwelling. The applicant seeks approval to covert the building into a dwelling for his parent. Director Bryner stated if this SUP is approved, it could not be used as a rental facility, and this condition is in the ordinance. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Elder made a motion to approve Ordinance O-25-2331, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. City Council Minutes June 17, 2025 City of Colleyville Page 5 6b Ordinance O-25-2332 Consideration of a Special Use Permit for Massage Therapy Use on Lot 1R, Block 11, Longwood Estates at Ross Downs Addition, located at 7135 Colleyville Boulevard, Suite 101, Case ZC25-009 Mayor Lindamood read the caption of Ordinance O-25-2332. Community Development Director Ben Bryner presented this request to allow for a Massage Therapy Use for the business known as Spirit of Lotus Healing Arts. He noted the business offers massage therapy, sound healing, and guided meditation, and has one employee, the owner and applicant, and is available by appointment only. The hours of operation are from 10:00 a.m. – 5:00 p.m. from Monday to Friday. Per the floor plan, the business uses one room in Suite 101, which is shared with two other tenants. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Holt Gunderson made a motion to approve Ordinance O-25- 2332, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6c Ordinance O-25-2333 Consideration of a rezoning from the AG Agricultural district to R-40 Single Family Residential on a portion of Tract 1 and 1L, Abstract 331, Andrew J. Caldwell Survey, located at 6105 Pleasant Run Road, Case ZC25-010 Mayor Lindamood read the caption of Ordinance O-25-2333. Community Development Director Ben Bryner presented this request to rezone a portion of the property to R-40 Single Family Residential to allow for a separate lot to be subdivided out for construction of a new home, providing for the tract to be platted into two lots. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Raine made a motion to approve Ordinance O-25-2333, seconded by Councilmember Graves. The motion was approved by the following vote: City Council Minutes June 17, 2025 City of Colleyville Page 6 Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-25-5051 Approving support of the Heritage Avenue Bike Trail and Sidewalk Improvements Project and requests for funding through the Texas Department of Transportation 2025 Transportation Alternatives Set- Aside (TA) Program Mayor Lindamood read Resolution R-25-5051 in its entirety. Public Works and Parks and Recreation Director Lisa Escobedo presented this item noting a resolution of support from the City Council is required by the Texas Department of Transportation for this item and the following item, and must accompany the grant application to be considered. She stated this Resolution would request funding to connect off-street pedestrian and cycle facilities along Heritage Avenue from Cheek-Sparger Road to Guadalupe Drive. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Graves made a motion to approve Resolution R-25-5051, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7b Resolution R-25-5052 Approving support of the Cheek-Sparger Shared Use Path Project and requests for funding through the Texas Department of Transportation 2025 Transportation Alternatives Set-Aside (TA) Program Mayor Lindamood read Resolution R-25-5052 in its entirety. Public Works and Parks and Recreation Director Lisa Escobedo presented this item noting a resolution of support from the City Council is required by the Texas Department of Transportation for this item, and the previous item, and must accompany the grant application to be considered. She stated this Resolution would request funding for installation of a 10’ shared use path from Bedford Road, extending to Silverwood Lane. City Council Minutes June 17, 2025 City of Colleyville Page 7 Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Elder made a motion to approve Resolution R-25-5052, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 8. CITIZEN COMMENTS Sayeda Syed, 6705 Sapphire Circle North, discussed the Colleyville Boulevard medians and the Tarrant Appraisal District. 9. REPORTS Colleyville Library Board Minutes - April 14, 2025 Planning and Zoning Commission Minutes - May 12, 2025 Planning and Zoning Commission Worksession Minutes - May 27, 2025 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JUNE 17, 2025 - READING AND PUBLIC HEARING - RESOLUTION R- 25-5053 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:17 p.m. APPROVED BY A VOTE OF 5 AYES, 0 NAYS, ON THIS THE 1ST DAY OF JULY 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary