HomeMy WebLinkAboutCity Council-Minutes-3/19/2002
MINUTES OF THE
COLLEYVILLE CITY COUNCIL MEETING
MARCH 19, 2002
The Pre-Council meeting of the Colleyville City Council was called to order by Mayor
Donna Arp on March 19,2002, at 5:16 p.m.
ROLL CALL:
Councilpersons Joe Hocutt, Brad Rice, Dana Feldman and Richard
Newton were present. Mayor Donna Arp, City Manager Bill Lindley,
Interim Director of Public Services Keith Fisher, Community
Development Manager Barry LeBaron, Economic Development
Manager Mike Soab, Interim Public Works Manager Kelly Howell,
Parks and Recreation Manager Monica Walsh, Administrative
Assistant Cindy Martin, Financial Analyst Collin Boothe, Executive
Secretary Judy Johnston and City Secretary Cynthia Singleton
were also present.
Mayor Pro Tem Ginny Tigue arrived at 5:25 p.m.
PC-i. Discussion of March 19, 2002, City Council Regular Agenda Items
There was general discussion regarding the regular agenda items.
Mr. Charles Jackson, President of CMJ Engineering, Inc., was present to answer
questions of the Council regarding Item 5.
Council requested that staff research the process for amending Council minutes and
type of minutes of surrounding cities.
PC-2. Discussion of proposed improvements to Glade Road along Madison Place
subdivision
City Manager Bill Lindley provided an overview of the proposed improvements to Glade
Road along Madison Place subdivision.
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MARCH 19, 2002
PC-3. Discussion of proposed calendar for the 2002 - 2003 budget
There was general discussion regarding the budget calendar.
There being no further business before the City Council, the Worksession was
adjourned at 6:35 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor Arp on
March 19, 2002, at 6:50 p.m.
ROLL CALL:
Councilpersons Joe Hocutt, Brad Rice, Dana Feldman, Richard
Newton and Mayor Pro Tem Tigue were present. Mayor Donna
Arp, City Manager Bill Lindley, Interim Public Services Director
Keith Fisher, Community Development Manager Barry LeBaron,
Economic Development Manager Mike Soab, Parks and Recreation
Manager Monica Walsh, Interim Public Works Manager Kelly
Howell, Administrative Assistant Cindy Martin, Financial Analyst
Collin Boothe, Records Manager Matt Denton, Executive Secretary
Judy Johnston, City Attorney Ross Foster and City Secretary
Cynthia Singleton were also present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.074 -
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Legal - Pending Litigation - Rischon Development
Corporation
Personnel - Six Month Evaluation of City Manager
Sec. 551.071 -
Sec. 551.071 -
Mayor Arp explained that the Executive Session had been called in accordance Texas
Government Code Chapter 551, Subchapter D, Section 551.071 - Legal, Section
551.072 - Property Acquisition, and Section 551.074 - Personnel. She further
explained that there would be no decisions made or action taken during this time. The
meeting was recessed at 6:52 p.m. and reconvened at 7:50 p.m.
The invocation was given by Bob Ellis of Baha'i Community, after which Ross Foster led
the Pledge.
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CITY COUNCIL MINUTES
MARCH 19,2002
2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDeD BY THE COUNCIL AND CITY OFFICIALS, AND
ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS
Mayor Arp presented a Proclamation to Colleyville Proud representatives Betty Jean
Willbanks and Raman Chandler in recognition of the Colleyville Trash Off, Tree City
USA and Arbor Day Celebration on April 6,2002.
Ms. Willbanks invited all citizens to participate in the Colleyville Trash Off, Tree City
USA and Arbor Day Celebration.
City Secretary Cynthia Singleton introduced Executive Secretary Judy Johnston.
CONSENT:
3. READING AND PUBLIC HEARING - Resolution R-02-1923 - Consent Items:
a. Approval of minutes of the regular City Council meeting of March 5, 2002
b. Approval of minutes of the Joint City Council, Planning and Zoning
Commission and SH26 Corridor Design Task Force meeting on February
18,2002
c. Approval of minutes of the City Council Worksession and Special City
Council meeting on February 26, 2002
d. Approval of John Alison Goldsmith Local Historical Marker Application
e. Approval of a donation from Susan Brandt of funds from a memorial for
her father to be used at Colleyville Nature Center
f. Approval of a donation of a Red Oak tree for City Park from Unique
Landscaping
g. Approval of designating surplus vehicles and equipment for disposal and
approving a Contract with Tommy Lutes Auctioneers
Mayor Arp opened the public hearing and read Resolution R-02-1923 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
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CITY COUNCIL MINUTES
MARCH 19,2002
Parks and Recreation Manager Monica Walsh reported that the Parks and Recreation
Advisory Board unanimously recommended that Council accept the donation from
Susan Brandt of funds from a memorial for her father to be used at Colleyville Nature
Center and the donation of a Red Oak tree from Unique Landscaping for City Park.
Councilman Rice requested that Item d be moved to ending Resolution R-02-1931.
Councilman Rice moved to approve Resolution R-02-1923, excluding Item d.
Councilman Feldman seconded the motion.
Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
PUBLIC HEARINGS:
4. READING AND PUBLIC HEARING - Resolution R-02-1921 - Approval of the
TXDOT Funding Agreement for the construction improvements at SH26 and
John McCain Road
Mayor Arp opened the public hearing and read Resolution R-02-1921 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Councilman Rice requested that staff provide information regarding the possible
exchange of property and credit for purchase against the total City funding
requirements.
Discussion ensued regarding the timeline for completion of this project.
Mayor Pro Tem Tigue moved to approve Resolution R-02-1921.
Councilman Hocutt seconded the motion.
Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
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5. READING AND PUBLIC HEARING - Resolution R-02-1924 - Approval of a
materials testing contract with CMJ Engineering, Inc., for the City Hall/Library
project, in the amount of $65,870
Mayor Arp opened the public hearing and read Resolution R-02-1924 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Staff reported that the materials testing contract cost is part of the overall construction
plan and that account funds used for materials testing of the City Hall and Library were
allocated based on the percentage of square footage.
Councilman Feldman moved to approve Resolution R-02-1924.
Mayor Pro Tem Tigue seconded the motion.
Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
6. READING AND PUBLIC HEARING - Resolution R-02-1925 - Approval of the
2001 Drainage Bond Project List
Mayor Arp opened the public hearing and read Resolution R-02-1925 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Staff reported that the Little Bear Creek will be studied and the flood plain boundaries
redefined along the creek.
Discussion ensued regarding the timeline and priority of the projects.
Council requested that the City Manager compile and distribute to Council information
received from citizens regarding drainage issues prior to establishing the priority of the
projects.
Councilman Feldman moved to approve Resolution R-02-1925.
Councilman Newton seconded the motion.
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CITY COUNCIL MINUTES
MARCH 19, 2002
Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
7. READING AND PUBLIC HEARING - Resolution R-02-1926 - Acceptance of
the SH26 Corridor Task Force report regarding the SH26/Colleyville Boulevard
Corridor Design Study and Guidelines, Case Number G-02-007
Mayor Arp opened the public hearing and read Resolution R-02-1926 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Councilman Rice moved to approve Resolution R-02-1926, with an amendment to the
Resolution to delete Section 2.
Mayor Pro Tem Tigue seconded the motion.
Councilman Rice stated the purpose of amending the Resolution is to clarify that
Council is accepting the report but in no way accepting each and every
recommendation as an ordinance until such time it is brought forward to the Council.
Mayor Arp commended the SH26 Corridor Task Force, Councilman Feldman and staff
for their work on the report.
Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
8. READING AND PUBLIC HEARING - Resolution R-02-1927 - Approval to
authorize a steering committee of affected cities to retain legal counsel and rate
case consultants; authorizing the cities to intervene in related dockets before the
Texas Railroad Commission; and suspending the proposed tariff and schedule of
rates of TXU Gas Distribution Company
Mayor Arp opened the public hearing and read Resolution R-02-1927 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
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CITY COUNCIL MINUTES
MARCH 19,2002
Financial Analyst Collin Boothe provided an overview of the process for negotiating
TXU Gas rates and stated that the rate case expenses are reimbursable to the cities by
TXU.
Discussion ensued regarding rate of increase.
Council requested that a TXU representative attend the April 2, 2002, Council meeting
to answer questions.
Councilman Newton moved to approve Resolution R-02-1927.
Mayor Pro Tem Tigue seconded the motion.
Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
9. READING AND PUBLIC HEARING - Resolution R-02-1929 - Approval of the
Annual Work Plan
This item was passed over and Council stated the Annual Work Plan would be
considered in a future Worksession.
10. READING AND PUBLIC HEARING - Resolution R-02-1930 - Approval of the
Policy for Economic Development Incentives
This item was passed over and Council stated the Policy for Economic Development
Incentives would be considered in a future Worksession.
STAFF REPORTS:
11. MONTHLY FINANCIAL REPORT
REPORTS:
12. LIBRARY BOARD MINUTES - February 6, 2002
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MARCH 19,2002
13. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Mr. John Bowling, 1903 Cranbrook Drive South, spoke regarding the company that
tapes notices on homeowner's mailboxes offering to paint house numbers on curbs. Mr.
Bowling stated that the notices do not provide contact information and are written to
appear to be from the City. Mr. Bowling requested that an Ordinance be approved
prohibiting advertisements delivered to Colleyville homes that do not include contact
information and a City disclaimer statement.
ACTION/RESOLUTION:
14. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF MARCH 19, 2002 -
Reading and Public Hearing - Resolution R-02-1931
Mayor Arp read Resolution R-02-1931 in its entirety and opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Arp closed
the public hearing.
Discussion ensued regarding criteria for historical markers and life of John Alison
Goldsmith.
Council requested that a Historical Preservation Committee representative attend the
April 2, 2002, Council meeting to provide information regarding the criteria for
establishing historical markers.
Councilman Feldman moved to table Resolution R-02-1931.
Mayor Pro Tem Tigue seconded the motion.
Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the motion carried.
ADJOURNMENT:
15. ADJOURNMENT
There being no further business before the City Council, Councilman Feldman moved to
adjourn.
Councilman Newton seconded the motion.
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Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue
Nays: None
Mayor Arp declared the meeting adjourned at 9:00 p.m.
APPROVED THIS ~;vCt DAY OF ~ 2002, BY A VOTE OF
.5 AYES, t') NAYS AND 0 ABSTENTIONS.
Minutes taken and prepared by:
C;; /J( Y--/f <lS'
Cynthia Singleton, TRMC
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