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HomeMy WebLinkAboutCity Council-Minutes-3/3/2014 City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, March 3, 2014 5:30 p.m. Executive Conference Room Third Floor, City Hall 1. CALL TO ORDER 2. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Sub Chapter D Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation, and duties of the city manager RESUME WORKSESSION 6:00 P.M. EXECUTIVE CONFERENCE ROOM 3. PRESENTATION AND DISCUSSION 3a Presentation and discussion of the preliminary design of the Glade Road Project 3b Presentation and discussion of the development review process 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 28, 2014, by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Worksession MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, March 3, 2014 5:30 p.m. Executive Conference Room Third Floor, City Hall Mayor David Kelly called the City Council Worksession to order in the Executive Conference Room on March 3, 2014, at 5:37 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Fire Chief Brian Riley, Fire Marshal Rob McKeown, Economic Development Director Marty Wieder, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Management Analyst James Hubbard, Community Development Director Ron Ruthven, Development Coordinator Mary Elliott, Information Systems Manager Chris Pena, and City Secretary Amy Shelley. The worksession was recessed at 5:37 p.m. 2. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Sub Chapter D Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation, and duties of the city manager Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.074, Personnel. He further explained there would be no decisions made or action taken during this time. The Executive Session was adjourned at 6:18 p.m. The worksession reconvened at 6:24 p.m. 3. PRESENTATION AND DISCUSSION 3a Presentation and discussion of the preliminary design of the Glade Road Project Public Works Director Bob Lowry presented this item and briefed City Council. He also introduced Chad Gartner and Jacob Sundin with TranSystems, design engineer for the Glade Road Project, to additionally present and brief City Council regarding this item. City of Colleyville Page 1 City Council Worksession Minutes March 3, 2014 Mayor Kelly noted some of the landscaping along Glade Road, particularly at the Mill Creek subdivision, could be reduced. Councilmember Mogged questioned Mr. Gartner regarding if the trees are such because of the roadway or the walkway design, particularly along west Glade Road. Mr. Gartner replied because of the walkway design. He added it is probably a fair 50/50 split between the design of the roadway and walkway. Councilmember Short questioned staff regarding if the roadway has been discussed with neighboring Hurst. Public Works Director Bob Lowry replied yes. Councilmember Hall questioned Mr. Gartner regarding the roadway into Rockrimmon. Mr. Gartner replied the entrance into Rockrimmon will need to be tied into the new roadway proposed for this section of Glade Road. Councilmember Mogged questioned Mr. Gartner regarding if there is a westbound left turn lane proposed for Mill View Drive. Mr. Gartner explained the left turn lane scenarios for this section of Glade Road. Councilmember Hall questioned Mr. Gartner regarding the existing trees. Mr. Gartner explained the trees to be preserved, and how they are noted on the exhibit. Mayor Pro Tem Taylor questioned Mr. Gartner regarding if the existing concrete on Glade Road will be used. Mr. Gartner replied yes, much of the existing concrete will be used along Glade Road. Mayor Kelly stated it is important to ensure the road is kept in good condition. Councilmember Short stated he noticed there is a retaining wall adjacent to Mill View Drive. Mr. Gartner replied yes, there is a retaining wall. Councilmember Short questioned Mr. Gartner regarding the left turn onto Fry Lane. Mr. Gartner replied there will be a right in, right out, to allow for correct traffic flow. Mayor Pro Tem Taylor questioned Mr. Gartner regarding the street width at Mill Creek Drive. Mr. Gartner replied it is between 22-24 feet in width. Mayor Pro Tem Taylor questioned Mr. Gartner regarding the proposed width. Mr. Gartner replied 28 feet from back-of-curb to back-of-curb. Mayor Pro Tem Taylor questioned Mr. Gartner regarding the protected turn width. Mr. Gartner replied another 11 feet. City of Colleyville Page 2 City Council Worksession Minutes March 3, 2014 Councilmember Hall questioned Mr. Gartner regarding if the roadway will be roughly six feet wider than how it currently exists. Mr. Gartner replied yes, with curb and gutter. Councilmember Hall questioned Mr. Gartner regarding trails and sidewalks. Mr. Gartner replied the design incorporates the Master Plan requirements of a 10 foot wide trail on the north side, and a five foot sidewalk on the south side of Glade Road. Councilmember Wollin questioned Mr. Gartner regarding the types of trees. Mr. Gartner replied the types have not been depicted; however, the ones noted on the exhibit, with black marks, are the trees to be removed, which are six or more inches in diameter. Councilmember Hall questioned Mr. Gartner regarding if there is an exhibit which shows the trees to be planted. Mr. Gartner replied no, there is no graphic for that. Mayor Kelly stated the landscape schematic can be discussed at a later time. Councilmember Hall questioned Mr. Gartner regarding if the triangular piece of property will be eliminated with the proposed roundabout at Glade Road and Bransford Road. Mr. Gartner replied it may shift more towards the property on the southwest corner. Councilmember Hall questioned Mr. Gartner regarding the resident at the southwest corner of the proposed roundabout. Mr. Gartner replied this resident is receptive to the roundabout. Mayor Pro Tem Taylor stated he liked the fact that the residents like the roundabouts as a primary solution. Mayor Kelly questioned staff regarding if there will be ground lighting with this intersection, like at Glade Road and Jackson Road. City Manager Jennifer Fadden replied yes, there can be. Councilmember Wollin questioned Mr. Gartner regarding if this roundabout will be a single lane roundabout. Mr. Gartner replied yes. Councilmember Hall stated the lanes will need to be clearly identified, unlike the ones at John McCain and Pleasant Run Road. Mayor Pro Tem Taylor questioned Mr. Gartner regarding the right turn lane. Mr. Gartner replied the geometry of the intersection requires the right turn lane to make the angles. City of Colleyville Page 3 City Council Worksession Minutes March 3, 2014 Mayor Kelly questioned Mr. Gartner regarding the northbound traffic and the two lanes. Mr. Gartner replied there will still be two lanes. Mayor Pro Tem Taylor questioned Mayor Kelly regarding the layout of the parking lot at Bransford Elementary School. Mayor Kelly stated the unloading and loading of children does not allow for a different layout of the parking lots. Councilmember Wollin questioned Mr. Gartner regarding if they have met with the principal of Bransford Elementary School. Mr. Gartner replied they have not, at this point. Councilmember Hall stated there may need to be a stop sign at the right turn lane. Councilmember Short questioned Mr. Gartner regarding a cross walk. Mr. Gartner replied there is not one proposed, however, they can design one, if necessary. Councilmember Hall concurred with Councilmember Wollin about meeting with the principal. Mayor Kelly questioned staff regarding if the landscaping would be included in the cost of the roundabout at Bransford. City Manager Jennifer Fadden replied the cost could be included. Mayor Kelly questioned staff regarding if the Glade Road area will be raised with the reconstruction of SH26. Director Lowry replied not knowing at this time. Councilmember Wollin stated she would like Bedford Road to be re-aligned with Oak Timbers Court. Mayor Kelly stated the pavement markers need to be significant at Glade Creek Drive and Glade Road because of the visibility issues. Councilmember Short stated he envisions Thompson Terrace to be aligned with Bedford Road to help form the backside of the commercial properties. Mayor Pro Tem Taylor questioned Mr. Gartner regarding the gradual turn on Thompson Terrace. Mr. Gartner replied they are trying to design the roadway with a 30 mph design speed. Discussion occurred regarding the long term needs for the Bedford Road and Thompson Terrace intersection improvements, specifically to commercial development/redevelopment. Councilmember Mogged questioned Mr. Gartner regarding if the realignment of Bedford Road and Thompson Terrace will cause an issue to a longer trailer/vehicle. Mr. Gartner replied it will improve the traffic flow. City of Colleyville Page 4 City Council Worksession Minutes March 3, 2014 Mayor Kelly questioned Mr. Gartner regarding if a left turn lane to Thompson Terrace would be a suitable compromise. Mr. Gartner replied it could be done. Mayor Pro Tem Taylor stated all of the pavement markings need to be more significant, so that people will not blow through them when passing others. Councilmember Short stated he does not want to miss an opportunity, given this investment. Mayor Pro Tem Taylor stated now is the time to address this issue given that there are vacant properties in this location. Councilmember Hall concurred and added there needs to be a solution, just not sure what needs to be done. Mayor Kelly questioned City Council whether or not there needs to be a straight connection to Bedford Road from Thompson Terrace. Mayor Pro Tem Taylor stated there are options. Mr. Gartner stated they would rather eliminate another intersection on this roundabout. Mayor Kelly stated there needs to be more work done at the Bedford Road and Thompson Terrace intersection options. Councilmember Short stated he prefers the connectivity between Bedford Road, Thompson Terrace, and Main Street. Mayor Pro Tem Taylor stated this portion is becoming a destination area. Councilmember Mogged questioned if the pain is less on the north side of Glade Road versus the south side of Glade Road. Mr. Gartner replied slightly. Mr. Gartner questioned City Council regarding Old Glade Road access. Councilmembers Wollin and Mogged stated access needs to remain in place, especially given the restaurants in this area. Mayor Kelly suggested Mr. Gartner should get with the Economic Development Director regarding commercial development for that area. Councilmember Hart questioned Mr. Gartner regarding if they met with the resident at the southwest corner of the Riverwalk intersection. Mr. Gartner replied yes, they met with that homeowner, one-on-one before the public meetings. Director Lowry stated the property owner intended to flip the house, however, he now has a renter in it. City of Colleyville Page 5 City Council Worksession Minutes March 3, 2014 Councilmember Mogged questioned Mr. Gartner regarding if they chose not to move more north with the roundabout due to the retention ponds in the area. Mr. Gartner replied yes. Mayor Pro Tem Taylor stated he thought it would be more cost effective to reshape the retention areas, rather than have to purchase properties. Councilmember Short questioned Mr. Gartner regarding if the right-of-way is necessary. Mr. Gartner replied yes. Councilmember Hall questioned Mr. Gartner regarding if the drainage improvements will be improved south of Riverwalk. Mr. Gartner replied yes. Councilmember Short questioned Mr. Gartner regarding if the trail will be rebuilt. Mr. Gartner replied no, because of the grade adjustment to Bluebonnet Drive. Councilmember Hall stated this area could be greatly enhanced with landscaping improvements. Councilmember Mogged questioned Mr. Gartner regarding the driveway intersection directly to the west of Glade Road and Bluebonnet Drive. Mr. Gartner explained the roadway design will actually become flattened at this intersection to allow for this driveway to remain in place. Councilmember Mogged stated he wants to ensure the intersection is safe. Mr. Gartner replied they will consider options. Discussion occurred regarding the intersection at Glade Road and Bluebonnet Drive, and the property owners’ driveway entrance. Mayor Pro Tem Taylor stated having concerns for speed at this intersection. Mayor Pro Tem Taylor questioned Mr. Gartner regarding the line of sight distance. Mr. Gartner replied it is currently at 100 feet, but with the improvements, it will be at 300 feet. Councilmember Hall questioned Mr. Gartner regarding the intersection at Cranbrook Drive. Mr. Gartner replied the grade increase is such that the intersection approach needs to be increased. Mayor Kelly questioned Mr. Gartner regarding a left turn lane at Chelsea Drive. Mr. Gartner replied a continuous left turn may be necessary rather than a single left turn lane at Chelsea Drive. City of Colleyville Page 6 City Council Worksession Minutes March 3, 2014 Councilmember Hart stated this neighborhood, off Chelsea Drive, extends to Hall- Johnson Road; and, therefore a lot of traffic comes down Chelsea Drive to Glade Road and vice-versa. Councilmember Hart questioned Mr. Gartner regarding if any of the sidewalks will be affected by the increase in the drive access to Chelsea Drive. Mr. Gartner explained the layout of the sidewalks with the increased access. Mayor Kelly stated this will serve as an opportunity to clean up the landscaping, especially the scrub trees. Mayor Pro Tem Taylor questioned Mr. Gartner regarding if this will eliminate the bar ditches. Mr. Gartner replied yes. Mayor Kelly questioned Mr. Gartner regarding if there is a way to do the ribbon drainage for the flat look. Mr. Gartner replied no; the problem with the ribbon drainage is, because of the narrow slot for water; they are very inefficient. Mayor Kelly stated to maintain the rural feel, the ribbon curb would suffice. Councilmember Short questioned Mr. Gartner regarding if the slot would be on the edge of the road. Mr. Gartner replied a ten foot wide swale about a foot deep would be required. He stated to eliminate the need for more right-of-way, there would need to be a slotted drainage. Councilmember Hall questioned Mr. Gartner regarding the location of the slotted drainage. Mr. Gartner explained it would be located in front of the ribbon curb. Councilmember Short questioned Mr. Gartner regarding if the slotted drainage actually takes less right-of-way. Mr. Gartner replied that is the theory; however, they are inefficient. Councilmember Mogged questioned Mr. Gartner regarding the section of Glade Road with two lanes, with a curb, how will emergency vehicles pass through. Mr. Gartner replied it will be difficult, especially during the higher peaks of traffic. Councilmember Mogged stated the ribbon curb allows for more room to move in those instances. Mayor Pro Tem Taylor stated Montclair Drive needs to be a protected turn lane. Mayor Kelly stated Jim Mitchell Trail E. needs to be a protected turn lane. Councilmember Mogged suggested a continuous turn lane. Mr. Gartner replied a visible barrier could be installed. Mayor Kelly recessed the worksession at 8:02 p.m. City of Colleyville Page 7 City Council Worksession Minutes March 3, 2014 Mayor Kelly reconvened the worksession at 8:10 p.m. Councilmember Mogged questioned Mr. Gartner regarding Sections 3A, 3B, and 3C, which would be the worst to complete. Mr. Gartner replied he did not have the breakdown for such. Mayor Kelly questioned Mr. Gartner if the cost includes the possible roundabout at Thompson Terrace. Mr. Gartner replied it did not. Mayor Pro Tem Taylor questioned Mr. Gartner regarding the 12-18 months, is that for the A, B, or C portion. Mr. Gartner replied that is for the entire Section 3. Mayor Pro Tem Taylor stated he would like to see the timeframe for the section east of Bluebonnet to SH26. Mr. Gartner replied he would have to get back to them with that breakdown. Councilmember Wollin questioned Mr. Gartner regarding the Senior Center access going eastbound. Mr. Gartner replied there are no turn lanes. City Manager Jennifer Fadden stated there may need to be a continuous turn lane. Councilmember Mogged stated there are some concerns for the Summerbrook entrance. Councilmember Wollin questioned Mr. Gartner regarding the width of the medians for Section 4. Mr. Gartner replied 16 feet at its widest; where there is a left turn lane, the median narrows to about four feet. He added this is the widest of the four sections proposed. Mayor Pro Tem Taylor questioned Mr. Gartner regarding the capacity to handle existing traffic volumes; what capacity can it handle with the growth. Mr. Gartner replied this section will hold 15-20,000 cars per day. Mayor Pro Tem Taylor stated being concerned for making these improvements and then being almost at capacity. Councilmember Hall stated the Glade Road and Heritage Avenue intersection is the most passable. Councilmember Mogged stated it does flow very well, except for the turning at Roberts Road. Councilmember Hall questioned Mr. Gartner regarding if an opportunity to turn left on Glade Road, from southbound on Roberts Road, will still exist. Mr. Gartner replied yes. City of Colleyville Page 8 City Council Worksession Minutes March 3, 2014 Councilmember Hall stated he receives complaints about turning left on Glade Road from Roberts Road. Mayor Kelly questioned Mr. Gartner regarding if the trees on the Brook Meadows side will be removed. Mr. Gartner used the exhibit to show the trees to be removed. Councilmember Short questioned Mr. Gartner regarding if there is any need for the increased median west of Green Oaks. Mr. Gartner stated it narrows down as it approaches the roundabout. Councilmember Short questioned Mr. Gartner regarding if that median could be extended. Mr. Gartner replied yes. Mayor Kelly questioned Mr. Gartner regarding pavers. Mr. Gartner replied it would be a colored stamped concrete, raised. Mayor Kelly questioned staff regarding the color of the pavers. Director Lowry replied most likely a pink or red to match the existing brick in the roundabout. Councilmember Short questioned Mr. Gartner regarding if there is a retaining wall located at Roberts Road. Mr. Gartner replied it will be a combination sidewalk and retaining wall. Mayor Kelly questioned Mr. Gartner regarding if there would be additional right-of- way needed for a ribbon curb. Mr. Gartner replied yes, to create the barrier free area. Mayor Kelly questioned staff regarding if a sloping curb would be an option. Director Lowry replied yes; however, it will not provide the barrier needed. Councilmember Mogged questioned staff regarding if that is the same for drainage purposes. Director Lowry replied generally the sloping curb is not as high, and depending on the speed of rain, the drainage design will have to accommodate for such. Mayor Pro Tem Taylor stated the curb would be in place as a protective buffer. Mayor Kelly stated he wanted to maintain the rural feel. Councilmember Mogged stated having concerns of the improvements looking more urban and a lot less rural. Mr. Gartner stated that with a sloping curb, the tree line will be about 10-20 feet off the street; however, with a traditional curb, the tree line will be up closer, since the curb will be the protective barrier. City of Colleyville Page 9 City Council Worksession Minutes March 3, 2014 Councilmember Short questioned Mr. Gartner regarding why the 10-20 foot setback for the tree line. Mr. Gartner replied obstructions are typically kept out of the drainage area. Councilmember Mogged suggested maybe there are sections to alternate the ribbon curb with the traditional curb. Councilmember Wollin questioned Mr. Gartner regarding how close the trees can be planted with the traditional curb. Mr. Gartner replied between 4-5 feet. Mr. Gartner explained the pavement types (asphalt versus concrete), and the citizen results of preference. Mr. Gartner explained the curb types (traditional curb versus ribbon curb), and the citizen results of preference. Mayor Pro Tem Taylor stated he thought the citizens preferred asphalt. Mr. Gartner replied at the first public meeting, they did prefer asphalt; however, at the second public meeting, the pavement types were not discussed and therefore, the citizens preferred the concrete. Mayor Pro Tem Taylor questioned Mr. Gartner regarding where the surveys came from? Mr. Gartner replied it was an anonymous survey. Mayor Kelly stated there has been a trail/sidewalks plan in place along Glade Road. Councilmember Mogged stated most believe that trees are eliminated with trails/sidewalks. Mayor Kelly stated landscaping can be added, and in a planned manner, that will create a better appearance. Mr. Gartner explained the recommendation of curb and gutter in order to provide the barrier along Glade Road. Councilmember Short stated he prefers the ribbon curb option. Councilmember Wollin concurred. Councilmember Hall questioned Mr. Gartner regarding the right-of-way necessary for the curb and gutter option. Mr. Gartner replied between 10-15 feet. Mayor Kelly stated the prime area for the ribbon curb option, would be along Glade Road and Chelsea Drive. He added there may be alternatives, given the trees along this corridor. Councilmember Short questioned Mr. Gartner regarding the width of the roadway with the curb and gutter option. Mr. Gartner replied 28 feet. City of Colleyville Page 10 City Council Worksession Minutes March 3, 2014 Councilmember Short questioned Mr. Gartner regarding the width of the roadway with the ribbon curb option. Mr. Gartner replied 26 feet. Councilmember Hall questioned Mr. Gartner regarding if there would be a swale along the sides of the ribbon curb option, filled with grass? Mr. Gartner replied yes. Councilmember Hall questioned staff regarding who would maintain the swale area. City Manager Jennifer Fadden replied the Code of Ordinances requires the adjacent property owner to maintain the right-of-way to the edge of the street or curb. Mayor Pro Tem Taylor questioned staff regarding if the adjacent property owner is required to maintain any rutted areas. City Manager Jennifer Fadden replied the Code only addresses the vegetation portion. Councilmember Short questioned Mr. Gartner regarding the right-of-way width needed. Mr. Gartner replied typically 80 feet. Mayor Pro Tem Taylor stated not understanding why they want ribbon curb along the main corridor, but not within their own neighborhood. City Councilmembers concurred with the asphalt surface. Councilmember Hall stated the preference for ribbon curb versus curb and gutter would depend upon emergency vehicle traffic. Mayor Kelly stated most of Glade Road, within Section 4, is already curb and gutter. Mayor Pro Tem Taylor stated most of west Glade Road is ribbon curb. City Manager Jennifer Fadden questioned if City Council would like to see the option with the right-of-way for ribbon curb. She added staff will be coming back to City Council with an update before moving forward. Mayor Kelly stated there are some homes that are currently close to Glade Road. Councilmember Short stated he would like to see more options. Councilmember Hall stated he would like to keep the 10 foot sidewalks/trails, since that is what the people like. Councilmember Mogged stated there may be some flexibility allowed for the right- of-way necessary for the sidewalks/trails regarding the width. Mayor Kelly stated there has been a plan in place regarding sidewalks/trails for some time. City of Colleyville Page 11 City Council Worksession Minutes March 3, 2014 Mayor Pro Tem Taylor stated we need to stick with what the people want regarding trails. Mayor Kelly stated, to complete the connectivity is what has always been desired. Mr. Gartner added the design has accommodated some of the trees. Mayor Pro Tem Taylor stated there needs to be some planning for the future. Councilmember Short questioned Mr. Gartner regarding what is the impact of the right-of-way if the trail is reduced to accommodate the trees. Mr. Gartner replied it would make a minimal difference. Councilmember Hart questioned Mr. Gartner regarding the current lighting along Glade Road. Mr. Gartner replied there are a few areas in which lighting is currently in place. Mayor Pro Tem Taylor stated the intersections and roundabouts need ornamental lighting. He stated the trees tend to block the lighting, especially in the spring and summer months. Councilmember Short questioned Mr. Gartner regarding if there are better locations for lighting versus others. Mr. Gartner replied low level lighting for trails, and pole lighting for intersections, and such. Councilmember Short questioned Mr. Gartner regarding if pedestrian scale lighting will light up the curbs. Mr. Gartner replied yes, to a certain extent. Mayor Pro Tem Taylor stated being in favor of that type of lighting. Councilmember Hall questioned Mr. Gartner regarding the placement of the pedestrian lighting. Mr. Gartner replied not knowing at this time. Mayor Kelly suggested looking at ornamental lighting at the roundabouts, and some sort of central lighting at the intersections along the trail. Councilmember Hall questioned staff regarding the two year time difference from Sections 3B, 3C, and Section 1. City Manager Jennifer Fadden replied funding constraints. Councilmember Hall questioned Mr. Gartner regarding when the Bransford Road roundabout would begin. Mr. Gartner replied the summer of 2015. Mayor Pro Tem Taylor questioned Mr. Gartner regarding why Section 4 has priority over Section 3A. Mr. Gartner replied not necessarily priority, there is minimal right-of-way to acquire and the utilities appear to be clear; therefore, construction City of Colleyville Page 12 City Council Worksession Minutes March 3, 2014 can begin the first part of 2015. He stated with Section 3A there is right-of-way to acquire, and additional utility work that has to be relocated prior to construction. Councilmember Short stated the intersection at Bluebonnet Drive and Glade Road is the number one priority in Section 3A, would work begin with this section prior to the right-of-way and utility work that needs to be completed prior to moving forward? Mr. Gartner replied the idea would be to have the right-of-way and utility work out of the way before Section 3A construction is started. Mayor Kelly stated it could go quicker; however, if there are any right-of-way issues, the project would be delayed. Councilmember Hall questioned Mr. Gartner regarding if the development at the corner of Bluebonnet Drive and Glade Road was considered during the design schedule. Mr. Gartner replied yes, just to see if anything would need to be more aggressive; however, because of funding issues, Section 4 would slide to mid- 2015 as well, so there would be no construction until mid-2015, but if Section 4 was moved first, construction could begin in the first part of 2015, rather than altering the delay. Mayor Pro Tem Taylor stated if he listens to the complaints, they do not want this. He stated he does not want competing funding for the areas that need to be addressed first. He stated the portion from SH26 to Bluebonnet Drive is the most important. Mr. Gartner stated it makes more sense to move Section 4 before Section 3A because of the funding. Mayor Kelly stated it is good to get started on the project, to begin moving forward. He stated we can explain the design constraints. Mayor Pro Tem Taylor stated not wanting to get into a situation of where something is not considered, and then getting distracted by other things that require the funds. Councilmember Hall questioned staff regarding the completion of the development at Bluebonnet and Glade Road. Director Lowry replied the development infrastructure will be done prior to this being started. Councilmember Mogged stated he concurred with Mayor Pro Tem Taylor, in that it seems the end result is done as quickly as possible. Mayor Pro Tem Taylor stated being concerned about not having enough staffing to cover this project. Mayor Kelly stated there may be sections that can be completed in the interim. City of Colleyville Page 13 City Council Worksession Minutes March 3, 2014 Councilmember Short stated he does not want the interim sections to detract from his number one priority, the Bluebonnet and Glade Road intersection. Mayor Pro Tem Taylor stated his first priority is to have the section from Bluebonnet Drive to Bransford Road be complete. City Manager Jennifer Fadden questioned City Council regarding repackaging the sections and looking at the Bransford Road roundabout through the Bluebonnet Drive intersection as a separate section. Mr. Gartner replied Section 2 and 3A are pretty much back-to-back. He added the right-of-way acquisitions and utility relocations are the issues. Councilmember Mogged stated it all depends on how quickly we want to move through this project. City Manager Jennifer Fadden stated this project cannot be started with the current staffing level. She further explained all of the current projects. Mayor Pro Tem Taylor stated this particular section (west of the Bransford Road roundabout through east of the Bluebonnet Drive intersection) needs to be prioritized, but the right-of-way acquisitions and utility relocations can also be started on the other sections. Mayor Kelly stated not having an issue with pushing Section 4 off to a later time, 2017. Mr. Gartner stated as projects are pushed down the road, the cost will go up. Mayor Pro Tem Taylor stated right-of-way acquisitions and utility relocations will still need to be done. He stated it is important for the tax payers to see the work being started, and done as quickly as possible. Mayor Kelly suggested the phasing of the project be reworked. Mr. Gartner questioned Mayor Kelly if Section 4 would be pushed off until later. Mayor Kelly suggested it would be less of a priority. Councilmember Hall stated he would like to see dirt moved as soon as possible. Mayor Kelly stated it takes time to acquire the right-of-way. Director Lowry stated the right-of-way will be the issue; however, he stated not being concerned about the utility relocation, given the relationship the City has with Atmos. He stated the telecommunication companies are a little more challenging, at times. Councilmember Hall questioned staff regarding the number of difficult parcels for right-of-way acquisition. Director Lowry replied there are a hand full. City of Colleyville Page 14 City Council Worksession Minutes March 3, 2014 Councilmember Short stated there may be some design issues that can be worked through for those that are impacted. Mr. Gartner concurred. Mayor Pro Tem Taylor questioned staff regarding the cost and term debt. City Manager Jennifer Fadden stated this is cash flowed through the Tax Increment Finance District. Councilmember Hall questioned Mr. Gartner regarding how long it will take for them to get back with the City? Mr. Gartner replied most likely two or three weeks to update City Council. Councilmember Mogged questioned staff regarding which City Council meeting this will be scheduled for. City Manager Jennifer Fadden explained the next few City Council Pre Council meeting agendas are full with other priorities; she suggested another worksession may be needed. Councilmember Hall suggested having another worksession to discuss this project. Mayor Pro Tem Taylor concurred. Mr. Gartner questioned City Council regarding another public meeting. Mayor Pro Tem Taylor stated it not being necessary to have another public meeting; however, he did thank the citizens for their input. Councilmember Short stated it is important to show the final design. Councilmember Hall stated the final plan will show the citizens that we have done our best to fulfill their expectations. Councilmember Mogged stated it is not so much to solicit their input, as it is to make sure they understand the work that came from their input. City Manager Jennifer Fadden questioned Mayor Kelly regarding dates for a future worksession. Mayor Kelly suggested getting with Mr. Gartner for the date. Councilmember Hall questioned staff regarding the next City Council meeting. City Manager Jennifer Fadden replied it is March 18. Mayor Kelly suggested discussing the future worksession dates at the March 18 meeting. Councilmember Mogged questioned Mr. Gartner regarding the date, in which part of the roadway needs to be constructed sooner rather than later, because of the deterioration. Director Lowry stated there are asphalt bid contracts coming in that have some items for temporary repairs. City of Colleyville Page 15 City Council Worksession Minutes March 3, 2014 3b Presentation and discussion of the development review process Mayor Kelly questioned Mayor Pro Tem Taylor regarding moving this item to then next worksession. Mayor Pro Tem Taylor agreed. 4. ADJOURNMENT There being no further business before the City Council, Mayor Kelly adjourned the worksession at 9:50 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 18TH DAY OF MARCH 2014. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 16