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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-10/12/2013 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 21, 2013 6:30 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER Chairperson Suzanne Hughes called the meeting of the Parks and Recreation Advisory Board to order on October 21, 2013 at 6:35 p.m. ROLL CALL Present: Chairperson Suzanne Hughes, Board Members Ken Llewellyn, Kathryn Wheat, Carel Tornes, Michelle McGarry. City staff: Library, Parks and Recreation Director Mary Rodne, Assistant City Manager/Chief Financial Officer Terry Leake, Park Superintendent Tim Hightshoe, Recreation Manager Lisa Escobedo, and Administrative Assistant Kathy Moore. Absent: Board Member Thomas Parker and Charles Bethards 2. APPROVAL OF MINUTES April 1, 2013 Board Member Carel Tornes moved to approve the April 1, 2013 minutes as written. Ken Llewellyn seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Discussion of the Longwood Property Designation Assistant City Manager/Chief Financial Officer Terry Leake provided an update on the Longwood property designation; noting that at the April 2, 2013 Pre Council meeting, Council members discussed the designation of two parcels of donated land which totals approximately 8.1 acres and is located at 7201 Colleyville Boulevard. She stated that the two parcels were used in 1999 to obtain a matching grant from the Texas Parks and Wildlife Department (TPWD) for the development of Kimzey Park. Additionally, she stated that 7.3 acres of the total acreage is located within the Federal Emergency Management Agency (FEMA) 100 year floodplain. Parks and Recreation Advisory Board Minutes October 21, 2013 City of Colleyville Page 2 Leake informed Board members that Council requested that they review the designation of the land and make recommendations for direction of possible future use. A lengthy discussion continued concerning limitations, restrictions and development guidelines for this open space. Staff and Board members agreed to tour the property to gain a better understanding of the issues associated with the property. Staff will schedule a tour for Saturday, November 2, 2013 at 10:30 a.m. and post as a public meeting. 3b Update of Trail Construction Parks Superintendent Tim Hightshoe gave an overview on current trail construction project plans.  The Webb House Trail will tie Bransford Park/Webb House into the Cotton Belt Trail. The trail will be constructed following the installation of the quad gates on the railroad and has a scheduled start date of March 2015.  Pleasant Run Trail (Bogart Drive to Mission Lane) will be built in conjunction with the Pleasant Run Road Improvement Project, which is cost effective for the City. Construction on the project is anticipated to begin early 2014.  The completion of the Cotton Belt Trail – Phase III project will connect to the existing sections at John McCain Road and continue to the Colleyville, Grapevine city limits. This portion of the trail is scheduled to be constructed along with the SH26 project estimated to be in place late Summer/Fall 2014. 3c Overview of Colleyville Youth Athletic Associations Tim Hightshoe prepared a presentation for City Council with an overview of the Colleyville Youth Athletic Associations, which he presented to the Parks and Recreation Advisory Board members. The presentation highlights included:  History of the athletic associations  Facility use per association  Five-year history of participation  Current annual participation  What Colleyville provides  What the associations provide  Expenditure and revenue history  Donation history  City field use  GCISD interlocal agreements  Area user fee comparison The Board members all agreed that the report was very informative and thanked Tim for all his work. Parks and Recreation Advisory Board Minutes October 21, 2013 City of Colleyville Page 3 3d Update of the Senior Center Rebranding Study Library, Parks and Recreation Director Mary Rodne gave an overview on the Senior Center Project study. Rodne informed Board members that Hidell Associates Architects began work on the study in May, with background research of the surrounding senior facilities to see what they were offering. Hidell toured several of these facilities, including the Summit in Grand Prairie which is consider to be the premier facility in this area. Rodne stated that a public meeting was held on June 20 to seek input from the community as to what programs and activities they would like to see at our facility. Hidell presented the finding from their study of other facilities, along with an overview of what Colleyville is currently offering; the meeting offered time for discussion and suggestions from attendees. She noted that the City offered a written and online survey to all citizens through September 16 for additional input. Rodne continued stating that Hidell has completed possible scenarios that incorporate all their research and community input. Staff would like to hold a joint worksession with the Parks and Recreation Advisory Board and the Senior Center Advisory Committee for a formal presentation by Hidell Associates Architects to present their findings. She noted that the meeting date has been set for November 21 at 6:30 p.m.; it was agreed that staff would send out a reminder notice prior to the meeting date. 3e Approval of Voluntary Park Funds for annual maintenance leveling, of athletic fields at City Park Parks Superintendent Tim Hightshoe requested a recommendation from the Parks and Recreation Advisory Board for the annual leveling of athletic fields at City Park. Hightshoe stated that there is a need for annual enhancements of the competitive baseball and softball fields; adding that current conditions pose a safety hazard when the ball is in play due to uneven elevations where the skinned areas meet the turf. He noted that approval of funding from the Voluntary Park Fund would allow for a three year rotation of game fields to be laser leveled at City Park. Estimates for this service would require $30,000 annually to be paid from the Voluntary Park Fund; the current fund balance is $553,287, with an average monthly donation amount of $12,963 in revenue during the 2013 Fiscal Year. After a short discussion, Kathryn Wheat made a motion to recommend to City Council the approval of the use of Voluntary Park Funds for annual laser leveling maintenance of athletic fields at City Park. Michelle McGarry seconded the motion. The motion carried with a unanimous vote. 3f Update of the Improvements at L.D. Lockett Park and trail head Parks and Recreation Advisory Board Minutes October 21, 2013 City of Colleyville Page 4 Superintendent Hightshoe report to the Board that $100,000 had been allocated from the Colleyville Economic Development Corporation (CEDC) for improvements at the L.D. Lockett Park and Trailhead. He noted that staff has retained the services of Hidell Associates Architects to provide conceptual drawings with proposed renovations, and an estimated cost for construction. Hightshoe reviewed the timeline for the project, noting that a public meeting is set for January 30, 2014 to gather citizen input; he requested that Board members attend the meeting if possible. 3g Discussion of Items for Future Agendas  Due to the aging demographics of Colleyville, Carel Tornes requested that we add adult recreational opportunities as a future agenda item for discussion; he noted Adult activities not Senior activities.  Carel Tornes suggested that we add to a future agenda the topic of Parks and Pets, possible events with pets and pet friendly options. 4. REPORTS 4a Recreation, Athletics, Tennis, and Senior Reports Lisa Escobedo, Recreation and City Events Manager updated the Board on Recreation, Athletics, Tennis and the Senior Center activities for the months of April through October. Noted highlights for the Recreation Department included the Texas Junior Anglers free fishing event held in April with over 100 participants; The Senior Center hosted a National Scrapbooking Day on April 27 with 56 women in attendance; In July a Mid-Summer Movie in the Park night was held in honor of National Parks and Recreation Month; and on October 19 we held our annual Haunted Trail Fest at the Colleyville Nature Center with approximately 1500 participates. Escobedo stated that Colleyville Soccer Association had a new girl’s select summer soccer program. She continued noting that the spring volleyball season finished on June 1, with 152 girls participating to form 10 division I teams and 7 division II teams; the fall volleyball season saw an even greater enrollment with 164 girls participating, forming 12 division I teams and 5 division II teams. It was noted that Colleyville baseball, softball, soccer and lacrosse began their fall seasons in September and will continue through November. Lisa stated that the tennis program held the Mid-Cities Tournament on July 19 with 114 participates, the highest number for a summer tournament to date. The summer tennis leagues had 5 teams and generated $1,286 in revenue; while the fall league had 16 teams with $3,832 in revenue. Escobedo noted that the Colleyville Junior Parks and Recreation Advisory Board Minutes October 21, 2013 City of Colleyville Page 5 Tennis Team participated in a charity event for Cook Children’s Health Foundation, raising $1,517 for children with leukemia lymphoma. The Senior Center offered AARP Free Tax Help February 5 through April 9 with 177 tax returns prepared. A pie baking contest was added in July, and prizes were awarded for the top four pies. Additionally, the Center offered nine trips in the months of April through September; and the Annual Senior Health Fair was held on September 13 with 47 vendors, and approximately 80 seniors in attendance. 4b Parks Operations and Capital Improvement Status Report Tim Hightshoe stated that we had already covered the trail projects, so he continued with the miscellaneous park projects. He reported that repairs were made to the pole barn at McPherson Park, along with a fire retardant treatment to the log cabin. Additionally, doggie stations were added to the Sparger Park trail loop and trash can lids were installed throughout the parks to assist in litter control. An item of interest included the donation of three wind sculptures by the Colleyville Garden Club to be incorporated into the wild flower area at Bransford Park. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT Kathryn Wheat moved to adjourn the meeting at 8:24 p.m. Carel Tornes seconded the motion. The motion carried with a unanimous vote. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17th DAY OF February 2014. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant