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Home My WebLink AboutParks and Rec Advisory Board-Minutes-12/5/1991 PARKS AND RECREATION BOARD MINUTES THURSDAY, DECEMBER 5, 1991 CALL TO ORDER Chairman Linford called the meeting to order at 7:10 P.M. on Thursday, December 5, 1991. ROLL CALL: PRESENT: Chairman Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Mike Billings, Paul Vigiletti, David Fain, Parks and Recreation Coordi nator, Sharon Curry, Recreation Supervi sor, t1ari lyn Baker, Western Trail s Homeowners Boys Baseball Board Members, Girls Softball Board Members ABSENT: Jim Hoff, Lila Coley APPROVAL OF MINUTES: Tabled for future date 1. MEETING WITH THE BOYS BASEBALL ASSOCIATION Mike Gonzalez and Chuck Osterman, Boys Baseball Association Board members presented their plans and addressed several concerns for the upcoming season to the Park Board. Mike Gonzalez presented a handout (Appendix I) to Park Boa rd members. In 1988 they had 322 players on 27 teams. In 1991 they had increased to 763 players on 60 teams, and are anticipating a 10-12% growth for the coming season bringing the numbers to an estimated 850-900 players on 71 teams. They had several facility issues that are of concern. They stated the chances for not playing on Sundays are not good due to the weather conditions at that time of year. They may have to schedule makeups on Sundays. The Park Board was not in favor of Sunday play and several members encouraged Baseball to explore all other possible alternatives. Baseball stated they do not want to play on Sundays, however they have 900 kids playing on six fields, six days a week. Members of both Boards discussed options for building additional fields at other locations, i.e. O.C Taylor Elementary, the soccer fields and on the ten acres at City Park. Alan Linford suggested the Grapevine residents request field usage at Parr Park - they are paying Grapevine taxes and should have access to that facility. The Baseball Board di scussed some safety concerns and how they will be addressed in the coming season. They had a few accidents last year and they have elected to place safety procedures in the Mustang and older Parks and Recreation Board Minutes of December 5, 1991 Page 3... A-91-920 The Park Board recommends accepting the offer of open space along Big Bear Creek. The open space provides for a linkage with other potential open space and park areas. However, the concern is that the open space is not located within the boundary of the proposed PUD-R site, and therefore, the site does not directly serve the open space needs of the residents in the proposed development. 5. DISCUSSION AND CONSIDERATION OF FUNDING PROJECTS THROUGH THE VOLUNTARY PARK FUND A. PRACTICE BACKSTOPS " TABLED FOR FURTHER STUDY B. COMPUTER TABLED FOR FURTHER STUDY 6. DISCUSSION AND CONSIDERATION OF CHARGING A $10.00 NONRESIDENT USER FEE TO PARTICIPANTS IN THE BASEBALL, SOFTBAll, AND SOCCER PROGRAMS. The Board discussed various scenarios for collecting and utilizing nonresident fees. If approved, the fees would be collected by the various associations and turned over to the City to be utilized to offset the costs of site and facility improvements specifically related to the facilities involved. Board members totally disagree with the nonresident fees being placed in the general fund. -M} KE SHELTON MADE ^ M6f-ffiN TO APPROVr--THEt--ottEfT-ffiN---OF-A-$lQ-;OO-NONRESJDENT -FEE IF fttE FfES C.OLLl:.C 1'::0 CJtN'lJrPb\CEo--f~IHE \tOlUNfARY f>Ak~ J-UND OR -WME OTIIER TYPE OF FUND OR IN A HNE ITEM-- IN TilE Pi\ftD tnJIlGrTTO BE ~pl:CIf lCALl Y fOR ATHLETIC MAIfffEH1\HCt~Te-:-fHfR-Y-I;;-----I:-I-V-tN6SfO"---SEfONDED IHE--MOTION WHICH WAS f,PPROV[D BY ^ IINAN.lltOUS.--.-VUTE. 7. REPORTS David Fain reported the status of the Mill Creek grant is not going well, he stated a site plan is still needed from Herman Smith. The twenty-two acre park site is going well. He also reported the City Council recommended placing the Historical Board under the Park Board, with the Park Board assisting in coordinating the Historical Board efforts. I-\Mr:.nur:.U uJ-\I1UJ-\1\1 ':1, l~~L: Parks and Recreation Board Minutes of December 5, 1991 Page 3... A-91-920 The Park Board recommends accepting the offer of open space along Big Bear Creek. The open space provides for a linkage with other potential open space and park areas. However, the concern is that the open space is not located within the boundary of the proposed PUD-R site, and therefore, the site does not directly serve the open space needs of the residents in the proposed development. 5. DISCUSSION AND CONSIDERATION OF FUNDING PROJECTS THROUGH THE VOLUNTARY PARK FUND A. PRACTICE BACKSTOPS TABLED FOR FURTHER STUDY B. COMPUTER TABLED FOR FURTHER STUDY 6. DISCUSSION AND CONSIDERATION OF CHARGING A $10.00 NONRESIDENT USER FEE TO PARTICIPANTS IN THE BASEBALL, SOFTBALL, AND SOCCER PROGRAMS. The Board discussed various scenarios for collecting and utilizing nonresident fees. If approved, the fees would be collected by the various associations and turned over to the City to be utilized to offset the costs of site and facility improvements specifically related to the facilities involved. Board members totally disagree with the nonresident fees being placed in the general fund. MIKE SHELTON MADE A MOTION TO APPROVE THE COLLECTION OF A $10.00 NONRESIDENT FEE I F THE FEES COLLECTED CAN BE PLACED IN THE VOLUNTARY PARK FUND OR SOME OTHER TYPE OF FUND OR IN A LINE ITEM IN THE PARD BUDGET TO BE SPECIFICALLY FOR ATHLETIC MAINTENANCE, ETC. CHERYL LIVINGSTON SECONDED THE MOTION WHICH WAS APPROVED BY A UNANIMOUS VOTE. AMENDED JANUARY 9, 1992: NON RESIDENT REVENUE IS TO BE PLACED IN THE VOLUNTARY PARK FUND. ALL YOUTH SPORTS PARTICIPANTS MUST BE CHARGED A $10.00 NON RESIDENT FEE PER FAMILY. ALL PARTICIPANTS WITH A FAMILY MEMBER EMPLOYED IN THE CITY OF COLLEYVILLE WILL BE EXEMPT FROM NON RESIDENT FEE CHARGES. Parks and Recreation Board Minutes of December 5t 1991 Page 4... 7 . REPORTS David Fain reported the status of the Mill Creek grant is not going wellt he stated a site plan is still needed from Herman Smith. The twenty-two acre park site is going well. He also reported the City Council recommended placing the Historical Board under the Park Boardt with the Park Board assisting in coordinating the Historical Board efforts. 8. OTHER CONCERNS Paul Vigiletti recolllllended that the City Council appoint an Arts Board. Paul stated that a city appointed Arts Board is a key component in getting citizens involved in an arts program in Colleyville. Cheryl Livingston seconded the motion which carried by a unanimous vote. ADJOURN ADJOURN GAIL MIllS MADE A MOTION TO ADJOURN THE MEETING AT 11:45 PM. PAUL VIGIlETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Respectfully Submitted and Approved by: David Faint Parks and Recreation Coordinator