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Home My WebLink AboutParks and Rec Advisory Board-Minutes-11/7/1991 1 I PARKS AND RECREATION ADVISORY BOARD MINUTES NOVEMBER 7, 1991 CALL TO ORDER: Chairman Linford called the Executive Session to Order at 6:30 P.M. on Thursday, November 11, 1991. ROLL CALL: PRESENT: Chairman Linford, Paul Vigiletti, Cheryl Livingston, Gail Mills, Mike Shelton, Mike Billings, Lila Coley, Counci1persons Cheryl Feigel, and Ed McKnight, City Manager Stripling, David Fain, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor. ABSENT: Jim Hoff EXECUTIVE SESSION: In accordance with Article 6252-17, Section 2, Paragraph ~ . E - Land Acquisition r A. SALE AND/OR ACQUISITION OF LAND L I Board members met with City Manager Stripling to discuss funding and purchase of a particular tract of land. B. POSSIBLE ACTION FROM EXECUTIVE SESSION - In accordance with Article 6252-17, Section 2, Paragraph E I) GAIL MILLS MADE A MOTION TO CO""IT $47,000 FOR THE PURCHASE OF PARK lAND FROM THE VOLUNTARY PARK FUND. PAUL VIGILETTI SECONDED THE MOTION. AFTER SOME DISCUSSIONS GAIL MILLS AMMENDED THE MOTION TO APPROVE THE LAND PURCHASE WITH FUNDING FIRST THROUGH THE PARK LAND DEDICATION FUND WITH THE BAlANCE FUNDED THROUGH THE VOLUNTARY PARK FUND. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. CHAIRMAN LINFORD CALLED THE REGULAR MEETING TO ORDER AT 7:15 P.M. Steve Symonds, President of the Co11eyvi11e Lions Club and Lions Club Board members, representatives from the Pleasant Run neighborhood, and Dee Barker were present. APPROVAL OF MINUTES MIKE SHELTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 1. UPDATE ON THE DESIGN AND DEVELOPMENT OF THE TWENTY-TWO ACRE PARK SITE LOCATED AT L.D. LOCKETT AND PLEASANT RUN ROAD. Cha i rman li nford bri efed the Board and P1 easant Run representatives on the status of the Pleasant Run park site. a Ci ty Committee neighborhood He reported " t) 1 , l Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 2... had been selected to choose the design firm for the project. The committee, consisting of David Fain, Mike Jones, Keith Fischer and Alan Linford would meet with Carter-Burges and Schrickel Rollins oN Friday, November 12 to make the final selection. NO ACTION TAKEN 2. DISCUSSION AND CONSIDERATION OF DEVELOPING A PARK AT THE OVERLAND TRAIL WATER TOWER SITE. TABLED - REPRESENTATIVES UNABLE TO ATTEND MEETING 3. DISCUSSION AND CONSIDERATION OF A USE AGREEMENT WITH THE COLLEYVILLE LIONS CLUB. After much discussion, the Park Board and Lions club agreed to the following items to add the Agreement: 1. The Lions Club will limit their banners, flags, etc. to the west wall in the main room. 2. The City will provide a location for the Club's cooker at a place agreed upon in advance with David Fain. L. 3. The Lions Club has permission to place a refrigerator in the building wi th the understandi ng it rema i ns the property of the club, however it will be available for general use when necessary. 4. The Lions Club has permission to carpet the main room with David Fain's prior approval as to type and color of carpet. The Lions Club will be responsible for purchase (or securing a donation) and i nsta 11 ati on. Chairman Linford stressed to Steve Symonds to communicate with David Fain in advance, then take actions based on David Fain's approval. CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE LIONS CLUB AGREEMENT WITH THE CHANGES INDICATED. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 4. DISCUSSION OF THE COLLEYVILLE GIRLS SOFTBALL PROGRAM l. Gail Mills and Alan Linford have received numerous complaints regarding the operation of the Girls Softball program in recent seasons. Those complaints center on concerns for the girls safety, handling of elections, finances, no monitoring of the board, total chaos in the running and organization of the league. According to Gail, many people believe it is a City sponsored league, and she, along with others are concerned about the City's reputation. After much discussion it was decided to hold a meeting with the Girls Softball Board to address the complaints and discuss plans for the coming yea r. NO ACTION TAKEN _....-..-'L ;,0.':'10.' ......""~.::,,;.;: w..; .~,",. ,~_,,LI, -.~u.....:... ~.. _ ~ ......._ _ .._~~-- - I Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 3... 11. OTHER CONCERNS WEBB HOUSE - PRESENTATION OF ARTHUR WEINMAN'S ESTIMATE Dee Barker was present to discuss and review Arthur Weinman's estimate for the Webb House. The prel iminary cost estimates for the renovation and rehabilitation will range between $80,000 and $95,000. The cost estimate includes the cost of moving the building off the existing foundation and replacing the foundation piers and relocating the build1ng to its present location; raising the house to the existing front porch level replacing the concrete porch with a wood duplicate of the original porch; stripping and repainting the existing wood siding on the interior and exterior; replacing the original cedar shingle roof with composition roofing; restoring the original back and side porches. The cost estimate could be lowered somewhat by doing some of the repairs and renovations in-house. It will not cost more to restore than to repair the house. The Board discussed pursuing a historical board that could zero in on this project (and similar projects) and learn what they need to know. Alan Linford reconmended Lila Coley and David Fain work very closely with Dee Barker to fonn a historical conmission and present the reconmendation to the City Council. '.J 5. DISCUSSION AND CONSIDERATION OF AN ARTS BOARD AND DEVELOPMENT OF AN ARTS PROGRAM. Paul Vigiletti discussed beginning a cultural arts program. The Board believes people will feel more comfortable contributing to an arts program that is under city sponsorship, and that the City's sponsorship will help get people interested in funding projects. Board members feel the first step is to get city support; it gives it more credibility; backing is important. Paul Vigiletti recommends a Cultural Arts Board be formed; the Board agreed. NO ACTION TAKEN 7. DISCUSSION AND CONSIDERATION OF FUNDING THE FOLLOWING PROJECTS THROUGH THE VOLUNTARY PARK FUND. A. FACILITIES IMPROVEMENTS 'J David Fain reported that during the initial budget preparation stage he had recommended various park improvements and repairs be made to L.D. Lockett. The Council denied the funding and recommended it come from the Voluntary Park Fund. The repairs included: roofing, painting inside and outside; lighting, ceiling fans, some wiring. After much discussion regarding whether the request represented routine Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 4... . maintenance items that cannot be funded through the VPF or capital improvements, it was deci ded they are in fact improvements to the property and they cannot 1 et the property go down, some items, such as lighting, must be completed to provide adequate safety to those who utilize the facility. David Fain recolTDTIended $5,000 be expended from the Voluntary Park Fund for improvements to L.D. Lockett. HIKE BILLINGS MADE A HOTION TO APPROPRIATE UP TO $ 3,500. FOR IMPROVEMENTS TO L.D. LOCKETT. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. B. PURCHASE OF A COMPUTER TABLED FOR FURTHER STUDY 8. DISCUSSION AND CONSIDERATION OF RAISING THE VOLUNTARY PARK FUND FROM $1.00 TO $2.00. Chairman Linford reported that the Voluntary Park Fund had been established in 1976 when land costs were half of what they are now. The Board discussed the various pros and cons of increasing the amount. Most members bel ieve there are many justified reasons for the request incl uding the increases in land costs, facility improvements, and the amount of projects they are being requested to fund through the Fund. I MIKE BILLINGS MADE A MOTION TO INCREASE THE FUND FROM $1.00 TO $2.00. MIKE SHELTON SECONDED THE MOTION. ALL IN FAVOR OF THE HOTION WERE: HIKE BILLINGS, MIKE SHELTON, PAUL VIGILETTI, GAIL MILLS, CHERYL LIVINGSTON. OPPOSED: LILA COLEY DISCUSSION AND CONSIDERATION OF A NON RESIDENT USER FEE 9. David Fain presented information from Hurst and North Richland Hills non resident fees - Hurst does not charge youth associations a non resident fee, however, they collect a Field Maintenance Fee of $7.50 per participant to offset maintenance expenses. They do charge a $2 non resident fee on classes and court usages. NRH has a different philosophy - they grant a resident discount in lieu of a non resident fee; i.e. if a class fee is $32, residents pay $30. They do not collect fees of any type from youth associations. The Board discussed the unusually high numbers of non resident participants in Colleyville youth sports, and the fact that non residents do not have the opportunity to help offset the expenses involved with the youth associations through payment of property taxes. The Board recommended collecting non resident fees from the associations to help offset the expenses directly related to the program. The recommendation is to collect a $10 non resident fee per family, per sport. I NO ACTION TAKEN Parks and Recreatin Advisory Board Minutes of November 7, 1991 Page 5... ,.....'......: ... ,. f;~ f 10. REPORTS NO REPORTS PRESENTED DUE TO THE LATE HOUR ADJOURN MIKE SHELTON HADE A MOTION TO ADJOURN THE MEETING AT 10:38 P.M. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. I f"'" " ~ J; ~ ;...~ L lII"io! ~~