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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-5/16/1991 PARKS AND RECREATION ADVISORY BOARD MINUTES MAY 16, 1991 CALL TO ORDER: The regular meeting was called to order at 8: 00 P. M. by Chairman Linford on Thursday, May 16, 1991. ROLL CALL: PRESENT: Alan Linford, Gail Mills, Jim Hoff, Mike Billings, Mike Shelton, David Fain, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor ABSENT: Cheryl Livingston, Lila Coley, Paul Vigiletti APPROVAL OF MINUTES: JIM HOFF MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. MIKE 1. DISCUSSION AND CONSIDERATION OF LOCATING A PARK AT THE WATER TOWER SITE IN WESTERN TRAILS ADDITION David Fain presented a letter from Marilyn Baker from the Western Trails addition requesting a park be located at the water tower si te located on Overland Trail. The site includes a pump house and water tank. The Park Board is receptive to the concept; would like to make ita Western Trails/Park Board project. They need more information including a plat of the property, a representative of the homeowners visit and Mr. Wood's recommendation to come up with something that is affordable and an asset to the neighborhood. NO ACTION TAKEN 2. DISCUSSION OF A CONTINGENCY PLAN FOR SOCCER FIELDS The contingency plans were discussed at the work session before the meeting. Options exist for soccer this fall without use of the school Pleasant Run property if necessary. David and Jim are fine tuning and looking at various scenarios. NO ACTION TAKEN Parks and Recreation Advisory Board Minutes of May 16, 1991 Page 2... 3. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND David reported Grand Prairie and Dallas had been contacted regarding construction of a Crea ti ve Playground. Grand Praire stated maintenance should be addressed in the budget including sealing the wood and replacing a few boards. Grand Prairie recommended putting a concrete border around the playground. A little more maintenance is required, but it is well worth the PR that is gained from putting in the playground and highly recommended Colleyville put one in. Dallas also recommended installing one. at Kid Springs Park in Oak Cliff. They have one located The Board discussed making a recommendation $35,000 from next year's budget for matching project. David will contact Leather's for information concerning the project. to appropriate funds for the more detailed NO ACTION TAKEN 4. DISCUSSION OF A PAVILION AT SPARGER PARK David reported that Tara homeowner's association expressed several concerns with the pavilion located a great distance from the parking lot. Their concerns are security, being so close to the homes, and the pavilion becoming a hangout. The location of the pavilion would not allow the police to adequately patrol the faCility. David stated the same problems occur at the restroom because of it's location. Alan stated Paul had brought up having an open area as large as possible to allow for plays, music, etc. The Board discussed locating the pillars as far apart as possible to allow for multi use. The Board agreed on a rectangular shelter approximately 24' X 40' with the poles on one length spread as far apart as possible to be placed at location "B", at the north end of the south parking lot, running east and west in length. The pavilion will be constructed with brick columns, a composite hip roof, raised at least 12" above ground level. Park and Recreation Advisory Board Minutes May 16, 1991 Page 3... 5. DISCUSSION AND CONSIDERATION OF A PARK NAME FOR PARK AT ROSS DOWNS The Park Board discussed the various options that exist for the naming of the park at Ross Downs. After much discussion it was decided a neighborhood park's name should represent the subdivision. JIM HOFF MADE A MOTION TO RECOMMEND THE NAME BE CONSISTENT WITH THE NAME OF THE SUBDIVISION. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 6. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES Board members discussed the Example Park Ordinances presented (Attachment #2): #4. Approved... adding ...public "park" property 5. Approved. . . eliminating "either" and "or drainage or utility easements within the City" 6. Tabled for more feed back from Police Chief and City Attorney regarding liability 7. Approved. .. adding "with prior written approval of the Park and Recreation Coordinator 8. Approved. . . to read "All non residents "may" be charged a "user" fee to participate in any parks and recreation sponsored "and/" or co sponsored program. .. .add.. .First priority will be given to Colleyville residents. Second priority will be gi ven to non residents who have previously participated in the program they are registering for. Third priori ty will be given to non residents who have not previously participated in the program. 9. Approved...eliminate and include with #7. 10. Approved...add. ..Park and Recreation "Coordinator or his designee" shall be responsible for cancelling games "and closing of facilities"... due to inclement weather "or other appropriate reasons." THE REMAINDER OF THE ORDINANCES WERE TABLED FOR A FUTURE MEETING. Parks and Recreation Advisory Board Minutes of May 16, 1991 Page 4... 7. DISCUSSION AND CONSIDERATION OF A FACILITIES USE POLICY Board members discussed the Facilities Use Policy and recommended the following changes: 7. change Department to Board 12. change City Council to Park Board 14. change City Council to Park Board JIM HOFF MADE A MOTION TO APPROVE THE BUILDING USE POLICIY AS AMMENDED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 8. ,REPORTS David Fain presented the Voluntary Park Fund Update., and reported the summer rec programs registrations were going very well. Jim Hoff reported the Soccer Board has voted to establish a scholarship fund for graduating seniors from the GCISD. They have been using GCISD property to play on and the would like to give something back to the community. The funding level has not been established yet, however he expects it to be approximately $1,000 each. The school district will submit a list based on academics and extra curricular activities, unless family need prohibits participation in extra curricular activities. The next meeting was set for Thursday, May 30, and will be the first meeting on the twenty-two acre Pleasant Run site. The Board needs to give Terry Cheek a list of the specific itemsthey would like him to consider. The list should include: the potential of a linear park running along the railroad easement, potential use of the TU Electric land, the potential use of the existing soccer lights, the potential for shared parking wi th the church, look at what it would cost to get across the railroad easement, restroom/concession stand, playground area, some shade areas, picnic tables, some baseball/softball fields not to interfere with quality soccer fields. MIKE BILLINGS MADE A MOTION TO ADJOURN THE MEETING AT 11:15 P.M. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. RESPECTFULLY SUBMITTED: ~.~ Sharon L. Curry, R reatlon Supervisor APPROVED: Coordinator