Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-4/29/1991 PARKS AND RECREATION ADVISORY BOARD MINUTES APRIL 29, 1991 JOINT WORK SESSION WITH CITY COUNCIL-T.P.W.D. GRANTS The Park Board and City Council met to discuss various grant strategies for applying for Texas Parks and Wildlife grants. After a lengthy discussion, the consensus was to wi thhold applying for a grant in July and pursue one in January. CALL TO ORDER The regular meeting was called to order at 8:45 P.M. by Chairman Linford on Monday, April 29,1991. ROLL CALL: PRESENT: Chairman Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Mike Billings, Jim Hoff, David Fain, Parks and Recreation Coordinator and Sharon Curry, Recreation Supervisor ABSENT: Lila Coley, Paul Vigiletti APPROVAL OF MINUTES CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 1. DISCUSSION OF OVERLAPPING OF THE SPORTS SEASONS After a discussion of the early registrations and early practices for both baseball and softball it was decided to table this item until a policy statement can be drafted. 2. DISCUSSION AND CONSIDERATION OF MASTER PLAN OF DEVELOPMENT FOR TWENTY-TWO ACRE SITE David Fain presented a proposal a master plan of development. is $8,400 which includes two and a final plan. from Schrickel, Rollins to prepare The proposed cost of the plan meetings, 4 alternative drawings Gail Mills stated that although she thinks the City needs the plan, she is concerned about the number of plans that have been developed and not having funds available to complete them. Alan Linford replied that the Bond Commi ttee needs this plan; not having the plan leaves the City vulnerable to the same situations as now exist at City Park. He stated without a master plan of development, it is open for citizens to develop their own plans on the site. Parks and Recreation Board Minutes of April 29, 1991 Page 2... After a discussion regarding cost comparisons for the plan, and questions regarding Shrickel, Rollins familiarity with the City, David Fain reported Schrickel, Rollins is very knowledgeable about the City and its needs. He stated professional services are not subject to bid, and he is very confident with the services they provide. The Board concurred with their confidence in Shrickel, Rollins. A brief discussion ensued concerning the use of adjacent property and the lease or purchase of the adjoining TV Electric property, along with discussions regarding the Church cooperating with a co-op parking lot. JIM HOFF MADE A MOTION TO AUTHORIZE SHRICKEL, ROLLINS TO PROCEED WITH THE DEVELOPMENT PLANS AND REPORT BACK TO THE BOARD, AT A COST NOT TO EXCEED $8,400 TO BE EXPENDED FROM THE VOLUNTARY PARK FUND. MIKE SHELTON SECONDED THE MOTION AND AMMENDED IT TO INCLUDE DEVELOPING A CONTINGENCY PLAN FOR USE OF THE TU ELECTRIC PROPERTY AND THE CHURCH COOPERATING ON A CO-OP PARKING LOT. THE MOTION CARRIED WITH A UNANIMOUS VOTE. 3. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND Gail Mills stated she is still concerned with the wood construction. Alan Linford stated Cheryl Feigel is familiar with a site in Connecticut that was constructed approximately six years ago, and she is having pictures forwarded to her for the Board's review. Mike Billings is familiar with a wooden playground he helped construct in San Angelo fourteen to fifteen years ago, and he would check on the condition of that equipment and report back to the Board. Jim Hoff stated he has some concerns about pipe. Wood is sometimes forgiving where pipe leaves bumps immediately. Gail said she would like to know where the first one was built. She also stated that she knows a certain amount and size have been budgeted for the playground at City Park, however she is hearing comments about people requesting play areas closer to the ballfields. Alan stated he and Terry Cheek have discussed this situation, and the area in front of the concession stand would be ideal for a smaller playground. It was the consensus of the Board that they are not in a position to recommend construction of the Creative Playground to the City Council until it is more comfortable with the questions. They recommended David Fain talk with staff in other cities where the playgrounds have been constructed. ParkR and Recreation Board Minutes of April 29, 1991 page 3... 4. DISCUSSION AND CONSIDERATION OF THE PURCHASE OF PICNIC TABLES THROUGH THE VOLUNTARY PARK FUND David Fain stated there are a number of requests for additional picnic tables throughout the City, along with a need for more in Sparger Park and Ci ty Park, along with Lockett Park and the new ten acre site. He recommended the purchase of ten (10) 6 r aluminum tables. The tables could be fastened to the ground and could be moved to other locations as needed. There was some discussion regarding the cost of wood tables, and the consensus was wooden tables, while less costly to purchase, are not as durable and would not last as long as aluminum. The number of tables requested was also discussed needing more to place in the shelter when it is The Board was concerned with requesting funds for having to request additional funds when the she 1 ter It was decided to purchase twenty-two tables; ten now, twelve to be used in the new shelter. in terms of constructed. ten now and is complete. to be used JIM HOFF MADE A MOTION TO APPROVE THE EXPENDITURE OF UP TO $7,000 FROM THE VOLUNTARY PARK FUND FOR THE PURCHASE OF TWENTY TWO ALUMINUM PICNIC TABLES: TEN TO BE USED IMMEDIATELY AND TWELVE TO BE STORED UNTIL THE SHELTER IS COMPLETE. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 5. DISCUSSION AND CONSIDERATION OF A PAVILION AT SPARGER PARK David Fain presented a letter from the City Engineer with his recommendations for locations of the pavilion at Sparger Park. The three locations he recommends being: #1-east of the playground; #2-on the parking lot; #3-on the north edge of the parking lot. (See exhibit A). Cheryl Livingston stated she is concerned with placing the shelter so that it is aesthetically pleasing. She is concerned with blocking the view of the park with the construction of the shelter. The Board discussed the possibilities of all the locations. Location #2 was eliminated due to the loss of the parking area. It was decided to place the shelter in location #1, and to notify the neighbors that the shelter would be constructed and give them the opportunity to attend the next meeting. A discussion ensued about the various types and styles of pavilions to construct. The possible uses were considered in choosing a style and it was decided an octagon shelter would be the most aesthetically pleasing, while providing adequate space for various uses. CHERYL LIVINGSTON MADE A MOTION TO APPROVE AN OCTAGON PAVILION, APPROXIMATE SIZE TO BE 34 r X 34 r; TO BE CONSTRUCTED WITH NO WALL AND NO FIREPLACE. THE PAVILION IS TO BE CONSTRUCTED WITH BRICK COLUMNS AND COMPOSITION ROOF, WITH WATER AND ELECTRIC CONNECTIONS IN LOCATION #1. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Board Minutes of April 29, 1991 Page 4... 6. PRESENTATION OF THE SUMMER RECREATION PROGRAMS The final plans for the summer recreation programs were presented to the Board. NO ACTION TAKEN 7. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES TABLED DUE TO LATE HOUR 8. DISCUSSION AND CONSIDERATION OF FACILITIES USE POLICY TABLED DUE TO LATE HOUR 9. REPORTS TABLED DUE TO LATE HOUR 10. OTHER CONCERNS A brief discussion concerning the bond election was held. NO ACTION TAKEN ADJOURN MIKE SHELTON MADE A MOTION TO ADJOURN THE MEETING AT 11:15 P.M.. JIM HOFF SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Respectfully submitted: ~.~ Sharon L. Curry, Recreation Supervisor Approved: Recreation Coordinator David