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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-2/25/1991 C i 1 Y Of llcg Texas PARKS AND RECREATION ADVISORY BOARD MINUTES FEBRUARY 25, 1991 CAll TO ORDER The Regular Meeting of the Parks and Recreation Advisory Board was called to order at 8:05 P.M. on Monday, February 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Lila Coley, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Mike Billings, Paul Vigiletti, Jim Hoff SPECIAL GUESTS: Angela Cobb, Communications Specialist, GCISD; Terry Cheek, Schrickel Rollins; residents John Pace, Bob and Kathy Surmack PRESENTATIONS 1. PRESENTATION OF SCHOOL BOND PROPOSAL Angela Cobb, Communication Specialist with GCISD made a presentation to the Board outlining the propositions which include construction of additional schools; classroom additions and remodeling of existing schools; providing architectural fees; a natatorium with athletic facilities; additional dressing rooms and physical therapy; remodeling of stands and dugouts at Grapevine High School; additional land purchase for practice fields. NO ACTION TAKEN 2. PRESENTATION BY KATHY SURMACK CONCERNING ADDITIONAL PARK LAND ADJOINING l.D. lOCKETT PARK Kathy Surmack submitted a letter to the Mayor in 1989 offering to put her property up for sale to the City. She was told the City is looking for larger tracts of land, and was concerned with the size of L.D. Lockett Park and Bransford Park when she saw the park signs go up. She stated that the three property owners east of L.D. Lockett Park are willing to sell their property for park land. If purchased, the land would make a continuous link from Lockett east to the curve, where it would join TU Electric easement east to Bransford Park. The combination would make a nice linear park. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 Parks and Recreation Board Minutes of Regular Meeting February 25, 1991 Page 2... Alan Linford gave some background information on the acquisition of Lockett and Bransford Parks. He stated the City already owned the Lockett property when the Board approached them about using it for a park and senior citizens center. Bransford Pa rk is a hi stori ca 1 site and has been owned by the City for some time. He went on to point out the Council's sensitivity to purchasing land for active recreation and stated there are a lot of issues to deal with suitability when looking at land acquisition for park sites. Alan also stated the Board is a recommending body only; they have no spending authority at all. The process for looking at the property in question would involve looking at a map to see how it will fit in with the overall park plan for the Ci ty; securi ng permi ssi on from property owners to look at the 1 and; and making a recommendation on how to best serve all the citizens of Co 11 eyvi 11 e. Mrs. Surmack stated the purchase of these pi eces of property woul d gi ve the City three additional public building to conduct meetings, etc. There was some discussion among Board members on the number of groups needing meeting space and the determination was these buildings would not accommodate the number of people that need to attend some meetings. Lila Coley thought it coul d be put to good use. It may be out of the City's price range with the property improvements already in place, however she would like to look into it further. Kathy Surmack stated she was at the meeting to see how the Board feels about the possibility of the purchase. Alan Linford stated that the greatest basic need is for park land, and they are looking at large tracts of land to purchase. If they are willing to make a strict donation, and the only cost to the City is the loss of the property from the tax roles, yes the Board would be interested. Kathy stated a donation would be out of the question, there have been extensive improvements to these properties at great expense to the owners. Cheryl Livingston and Mike Shelton stated they would like to look at the property in the daytime. DAVID FAIN RECOMMENDED A LETTER STATING THE SPECIFIC INFORMATION ON THE STRUCTURES INCLUDING THE SIZE AND AGE OF THE STRUCTURES, ROOFS, HEATING, A/C. ETC. ALONG WITH A COST ESTIMATE BE SUBMITTED SO THE BOARD CAN STUDY THE PROPOSITION FURTHER. HE WIll FORWARD THE INFORMATION ALONG WITH A MAP TO THE BOARD PRIOR TO THE NEXT MEETING. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting Febraury 25, 1991 Page 3... CITY PARK HASTER PLAN PRESENTATION BY TERRY CHEEK, SCHRICKEL ROLLINS Terry Cheek made a presentation to the Board on the final plans for City Park. He presented a colorized version of the 2411 X 36" map, along with a slide presentation showing facilities similar to those planned for City Park. He stated the plan includes a little bit of everything for everybody. The plans include: a trail system; centralized concession/restroom area, four-plex baseball complex, unlighted soccer fields, tennis center, two multipurpose courts, sand volleyball court, picnic pavilion, picnic area, and beautification/landscape areas; and a playground area that can adapted to the Creative Playground if the Board so chooses. He stated even though the plans look crowded on the map, they will not be crowded when completed. this is a very functional, efficient plan. After presentation to the City Council at the next Council meeting, the Board will begin to market the plan to the citizens. David Fain will coordinate utilizing the colorized map and accompanying slides between Board members desiring to use them. NO ACTION TAKEN PRESENTATION TO MARY LOU BREIGER Chairman Linford made a presentation to Mary Lou Breiger and thanked her for being a "founding" member of the Parks and Recreation Advisory Board He stated the Board's appreciation for her service and dedication to the Board along with championing wildflower plantings. APPROVAL OF MINUTES Alan Linford made a recommendation that since the Minutes are being presented to the City Council before the Board has approved them each page should be stamped "Draft". There was some discussion regarding the length of the minutes. Lila Coley stated she thinks that according to Robert's Rules minutes should reflect only motions and votes. Alan stated he liked having more information in the minutes, however the action items should be highlighted so Board members can easily identify their responsibilities for the next meeting. David Fain stated the minutes are the only information the Council receives regarding the Park Board, and the minutes are a good way to keep them informed about what is going on. LILA COLEY MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS YOICE YOTE. CHAIRMAN LINFORD MOVED TO ITEM #13 Parks and Recreation Board Minuites of Regular Meeting February 25, 1991 Page 4... 13. DISCUSSION AND CONSIDERATION OF PURCHASING LAND THROUGH THE VOLUNTARY PARK FUND. Cha i rman Linford read a 1 etter from the City Manager addressed to the Park Board requesting a transfer of $82,000 from the Voluntary Park Fund to the Park Land Acquisition Account for the purchase of additional park 1 and. Alan stated the primary purpose of the fund is to purchase 1 and and to fund capital improvements and this is a very good use of the monies. Gail Mills questioned what -lands they are considering, and stated she would like to know before approving the transfer. Alan stated the purchases are acted on only in Executive Session therefore the Board is not privy to that information. GAIL MILLS MADE A MOTION THAT THE PARK BOARD RECOMMEND USE OF UP TO $82,000 FROM THE VOLUNTARY PARK FUND BE TRANSFERRED TO THE PARK LAND ACQUISITION ACCOUNT AnER THE $58 ,000 HAS BEEN USED FROM THE GENERAL FUND AND AnER THE $850,000 CERTIFICATES OF OBLIGATIONS HAVE ALL BEEN USED FOR THE PURPOSES OF PARK LAND ACQUISITION. CHERYL LIVINGSTON SECONDED SECONDED THE HOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD SUGGESTED DAVID FAIN CONVEY THAT MESSAGE TO THE CITY MANAGER IN WRITING. CHAIRMAN LINFORD MOVED TO ITEM #3 3. DISCUSSION AND CONSIDERATION OF SUMMER RECREATION PROGRAMS The proposal for the Summer Recreati on program was presented to the Board in draft form. The proposal i ncl uded programs for chil dren ages fi ve to ten alternating weeks with sports clinics; programs for 10 years and up, along with optional weekly field trips and discussion of various sports programs. There was discussion of overlapping athletic programs upon the recommendation of Mike Shelton, the Parks Dept. will sponsor only a Summer Basketball league. NO ACTION TAKEN 4. DISCUSSION AND CONSIDERATION OF PICNIC PAVILION FOR SPARGER PARK The Board discussed various options for the pavilion at Sparger Park. David stated there are two kinds of pavilions - manufactured, which are manufactured in a plant, drop shipped and assembled on site; custom pavil ions whi ch are desi gned and constructed accordi ng to the customer 's desires. Parks and Recreation Board Minutes of Regular Meeting Februa ry 25, 1991 Page 5... David Fain's recOlllllendation is for the Board to give him input; he needs to know the size of the pavilion and the type brick the Board recommends; he can then proceed with writing specs. Alan Linford appointed a committee of Paul Vigiletti:t Gail Mills and Lila Coley and Cheryl Livingston to study the matter and report back at the next meeting. NO ACTION TAKEN CHAIRMAN LINFORD MOVED TO ITEM #8 8. DISCUSSION AND CONSIDERATION OF PARKING LOT IMPROVEMENTS David Fain presented a recommendation to spend approximately $2,000 to improve the present parking lot at City Park which would involve temporarily filling the holes with flex base which can be reused after the improvements are complete; utilizing the ten acre site adjacent to City Park, and utilizing the Church parking lot. Alan Linford will contact the church regarding utilizing their parking lot. MIKE SHELTON MADE A MOTION TO APPROVE EXPENDING $2:tOOO FROM THE VOLUNTARY PARK FUND TO IMPROVE THE PARKING FACILITIES AT CITY PARK. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD MOVED TO ITEM #5 5. DISCUSSION AND CONSIDERATION OF LETTER FROM ATHLETIC ASSOCIATIONS CONCERNING PURCHASING PARK LAND Alan briefed the Board on the letter from the Athletic Associations regarding purchasing park land for athletic facilities. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF NATURAL SPACE MANAGEMENT ORDINANCE Alan stated the Board had paid for the Natural Area Study; it is an important document and should be a companion document to the Park Master Plan. David Fain has called Bo Bass with Schrickel Rollins who is forwarding sample ordinances from surrounding cities. He will provide them at the next Park Board Meeting. NO ACT ION TAKEN Parks and Recreation Board Minutes of Regular Meeting February 25,1991 Page 6... 7. ELECTION OF OFFICERS TABLED 9. DISCUSSION AND CONSIDERATION OF CREATIVE PLAYGROUND TABLED 10. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES TABLED REPORTS 11. PARKS AND RECREATION 12. PARK BOARD CHAIRMAN 13. OTHER COMMITTEES NO REPORTS GIVEN DUE TO THE LATE HOUR OTHER CONCERNS Formation of a Historical Commission was briefly discussed. Chairman Linford requested Lila Coley study the formation of a Historical Commission and report her recommendations at the next meeting. Concession Agreement: The Board requested an update on the status of the Concession Agreement. David recommended the Softball Association should not sign the agreement. They have not signed it at this point. If it has not been signed by February 28 the Baseball Association will be given first rights to operate, if they choose not to the City will run it. ADJOURN LILA COLEY MADE A MOTION TO ADJOURN AT 11:20 P.M. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. RESPECTFULLY SUBMITTED: ervi sor " Loordl nator