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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-1/14/1991 city Of Texas PARKS AND RECREATION ADVISORY BOARD MINUTES JANUARY 14, 1991 I. CALL TO ORDER The Special Meeting of the Parks and Recreation Advisory Board was called to order at 7:14 P.M. on Monday, January 14, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Cheryl Livingston, Lila Coley, Mary Lou Brieger, Paul Vigiletti, (Nick Martine arrived later); David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Gail Mills, Dawn Quinby SPECIAL GUESTS: Football Association Board Members Mike Gustin, President; Mary Hallows; Nancy Williams, Marvin Mc Anderson, and Marilyn Thomas; and Raymond Chandler, Chandler-Cantrell II. APPROVAL OF MINUTES Li 1 a Co 1 ey recommeded the mot i on in V I C be amemended to read... II Regu 1 a ril y scheduled athletic league games will not be played on Sundays without the prior written approval of the Parks and Recreation Coordinator. This approval will only be granted after all other avenues have been exhausted. II PAUL VIGILETTI MADE A MOTION TO APPROVE THE MINUTES OF THE JANUARY 3, 1991 MEETING AS AMENDED. CHERYL LIVINGSTON SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. III. OLD BUSINESS A. DISCUSSION AND CONSIDERATION TO FOOTBALL FACILITIES AT COLLEYVILLE MIDDLE SCHOOL David Fain presented the Parks and Recreation Board with background information on the Football Association1s request for funding to improve the football facilities at Colleyville Middle School. He sited the overcrowding situation at City Park as a primary concern of both the Parks Dept. and all Athletic Associations in the City and commended the Football Association for acting quickly after last season to try and find solutions to rectify the problems. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 CONTINUATION. . . III. OLD BUSINESS A. DISCUSSION AND CONSIDERATION TO FOOTBALL FACILITIES AT COLLEYVILLE MIDDLE SCHOOL Mike Gustin presented detail drawings of the plans for Colleyville Middle School (Attachment #1). He has met with David, Robert Sands, Dr. Jennings and Bob Harom to discuss the facility improvements and all are in agreement with the plans at a proposed cost of $10,800. When questioned, he explained the reason for expanding the practice field was part of the field was lost due to drainage improvements. Expansion includes dirt, sod and irrigation of approximately 30-40 yards. He stated the advantage of the plan is total harmony with the other associations; would give additional field space to others by freeing up space at City Park. He explained the plans will last the Association 4-5 years; the only other expense would be to light the fields. It is very important that this plan happens this year if the Association is to have anything to build on. Alan Linford stated the concept will benefit everyone; it is an excellent plan. He pointed out that there are only two sources of money; the Voluntary Park Fund, the only discretionary money the Board has to work with and the Park Dept. operating budget which is very tight. He explained that there are some questions regarding whether the Voluntary Park fund can be used for thi s purpose, stati ng that it must be used for city parks and it needs to be determined if this will qualify as a city park. He explained that the current Superi ntendent wants the facil i ti es used more and thi s would be an excellent way to accomplish that. Nancy Williams explained this plan would not be setting a precedent. They play at Grapevine Middle School along with school sites everywhere else they play. Lila Coley addressed concerns about the drainage at the field and Mike explained the plans have been looked at by an engineer and drainage concerns have been addressed. She also expressed concerns about facilities being taken away after the money being spent. Alan stated these would be addressed in the Interlocal Agreement. David Fain explained that in looking at figures presented in the budget, some costs could be reduced by performing the work in-house and utilizing accounts already budgeted for. He explained item #4 (Attachment #2) could be eliminated by utilizing the Fertilizer account in the current budget. He suggested taking out the sprigging, item #5; however, Mike Gustin explained Robert Sands had recommended this item be included to assure proper field coverage in time for play in the fall. Item #10 and #11 could be el iminated with the use of vol unteer efforts and city staff. Item #12 may be donated if Nevco rep (who is a city resident) is contacted. Item #13 may not be that high; listed some local distributors who may sell at lower costs. David also advised soil may be available from parking lot improvements at City Park, thereby reducing this cost. Mike stated Robert Sands has requested a sandy loam type soil be used. -2- CONTINUATION.. . III. OLD BUSINESS A. DISCUSSION AND CONSIDERATION TO FOOTBALL FACILITIES AT COLLEYVILLE MIDDLE SCHOOL Alan Linford questioned the need for enclosing the press box (Item #10). Mike explained the need for protecting the console equipment and stated this request has been made by the school district. Nancy Williams explained this figure is for labor only; all necessary materials have been donated. He recommended finding out if the plan is legal utilizing the voluntary Park Fund; working with David to determine what could be done with his crew to reduce the anticipated costs. He asked the Association to quantify and detail the other donations, what could be done in-house through David, and what portion would be funded through the Voluntary Park Fund if, feasible, prior to the next meeting when it will be placed on the Park Board and City Council agendas. Alan stated thi s is an excellent use of tax dollars and commended the Association and David Fain for working together on this project. NO ACTION TAKEN Alan Linford recommended moving to Agenda Items New Business A and B IV. NEW BUSINESS A. DISCUSSION OF THE LITTLE AND BIG BEAR CREEK FLOODWAY/FLOOD PLAINS AS THEY PERTAIN TO PARKS B. PRESENTATION BY CHANDLER-CANTERLL, INC. PUD'S AND PARKS Mr. Raymond Chandl er was present to di scuss these agenda items. He stated Chandl er-Cantrell has acqui red the property north of Saddl ebrook and west of Bedford Road. He owns 24 acres on the east side of the creek; Herman Smith owns the west side. He presented a map to Board members detailing the property. He stated he had been approached by Board members regarding acquiring land in this area for a linear park and questioned if they are still interested. Alan Linford stated the Board's goal is to pursue a linear park along Big and Little Bear Creek. Mr. Chandler told the Board there is an organization in north east Tarrant County to study drainage and they are discussing a potential 100' concrete channel to handle flooding along the creeks. He explained this is a cooperative effort in the early planning stages and encouraged citizens to get involved. There are two ways to handle flooding - either channelize water and get downstream as quickly as possible or contain in lakes or ponds and release at a controlled rate. -3- CONTINUATION.. . III. NEW BUSINESS A. DISCUSSION AND CONSIDERATION OF THE LITTLE AND BIG BEAR CREEK FLOODWAY/FLOOD His proposal to the Board is to donate all or part of this property in exchange for an open space credit on another piece of property he would like to develop on the north side of Glade Road. This property would be developed in the same style/concept as Summerbrook. He is proposing approximately two lots (less than one acre) for the new development as an extension to Summerbrook with a rear opening to D.C. Taylor. The two sites combined would total approximately two acres. He stated this may be a way for the City to acquire land with out the cost. Mr. Chandler stated the land located behind Skaggs is currently zoned multi-family, and he is bogged down in the plating process. He envisions the land to be developed with narrower streets and garden type homes on large lots with nice winding country roads. Of the 75 lots in the development, 11 homes would back up to the proposed park property. Arrangements woul d have to be worked out to create a 501 greenbelt area with a physical barrier buffer between the houses and the park area. Alan Linford stated he is concerned with creating a IIblind alleyll situation; he would feel more comfortable with trails 100' away. Mr. Chandler stated the barrier could be accomplished with a rock retaining wall with a 3-41 wrought iron fence, which could be handled through deed restrictions. Board members expressed some concerns over access and security in the park areas with no access for emergency vehicles. Mr. Chandler explained the commercial property to the west is commercial and would provide some measure of security; only eleven homes would back up to the park area. Mr. Chandler explained this property is bogged down in the plating process and is at an impasse. If the issues cannot be resolved it will probably revert back to the original multi- family zoning with a density of approximately 400 units vs his proposed 75. Alan Linford stated the concept is a good one in that it would trade smaller open space sites for larger blocks of land, creating a potential linkage along these creeks and called for a Ilstraw vote II from Board members. All members voted in favor of the the plan with the exception of Nick Martine, who arrived during the discussion and abstained for further information. Mr. Chandler stated he would spell out the plan in written form and present it to the Board at a later date. III. OLD BUSINESS C. DISCUSSION AND CONSIDERATION OF purchasing BLEACHERS THROUGH THE VOLUNTARY PARK FUND. David Fain presented bleacher bids (Attachment #3) to the Board and requested funding for 5 row, 151 portable bleachers and a portablity unit. He recommended purchasing eight bleachers from the Modlin Recreation Equipment at at cost of $7046 from the Voluntary Park Fund. -4- CONTINUATION.. . III. OLD BUSINESS C. DISCUSSION AND CONSIDERATION OF PURCHASING BLEACHERS THROUGH THE VOLUNTARY PARK FUND David stated the low bidder, Sturdisteel, did not meet specs and was disqualified on this basis. The specs called for units with tubed supports and welded joints; the bid item was for angle supports with bolted joints. He explained the tube provides better support by displacing more weight. He stated four of the new bleachers would be util ized at the new baseball fields; two at fields #5 and #6; and two at the soccer fields. He explained he only has fifteen bleachers for eight ball fields, not counting the soccer fields. Discussion centered on the individual price of bleacher sets. Alan Linford stated the total cost of the portabil ity ki t shoul d be amorti zed over the cost of eight bleachers, not ten. The bid from the Dant Corporation was deemed the best price if they meet specs. David Fain changed his recollllllendation to purchase ten (10) bleachers from the Dant Corporation, if they meet specs, at a cost of $7,442.80 to be funded through the Voluntary Park Fund. NICK MARTINE MADE A MOTION TO APPROVE THE PURCHASE OF TEN (10) BLEACHERS FROM THE DANT CORPORATION AT A COST OF $7,442.80 IF THEY MEET SPECS. CHERYL LIVINGSTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. D. DISCUSSION AND CONSIDERATION OF PARKING IMPROVEMENTS TO CITY PARK Alan Linford stated a committee has been started to study the parking situation. David Fain stated the Board's concerns have been presented to Lloyd Wood for his recommendations. NICK MARTINE MADE A MOTION TO TABLE THIS ITEM FOR FURTHER STUDY. CHERYL LIVINGSTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. B. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES. Alan Linford recommended taking a few per meeting until all are approved. The Board agreed stating several tie one to another and several repeat themselves. #1 RESTROOMS Mary Lou Brieger stated this should be accepted as written; Cheryl Livingston seconded, all members agreed. -5- CONTINUATION.. . III. OLD BUSINESS B. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES #2 CLOSING TIME Discussion on 10 P.M. closing for athletics and special events: 6 A.M. too late during warm weather for runners and walkers, should be changed to 5 A.M. Consensus to leave in first, second and last sentence. # 2 now reads: "Public parks within the City shall be closed between the hours of 11:00 P.M. each day and 5:00 A.M. of the following. All City personnel are authorized to enforce state criminal trespass laws against those who violate this section. No person other than law enforcement personnel or Park employees shall enter or remain in a park at a time when it is closed." #3 LIMITATIONS ON SALES #16 refers back to this; it is addressed under other ordinances. Mary Lou Brieger and Nick Martine suggested eliminating #3 and replacing with #16; adding "...under jurisdiction of Parks Dept." Change "City Manager" to "Park and Recreation Board". #16 now reads "CONCESSIONS-AUTHORIZED... The City Council may from time to time upon recommendation of the Parks and Recreation Board grant authorization for the operation of amusements, refreshment stands and related concessionaire facilities for operation under the jurisdiction of the the Parks and Recreation Department. Any such authorization shall be granted upon a written contract detailing the privileges, duties and responsibilities of the concessionaire and providing adequate protection for the city and its citizens. II V. COMMITTEE REPORTS A. PARKS AND RECREATION Sharon Curry reported the Basketball Program Opening Ceremonies are scheduled for Friday, January 18 at Colleyville Middle School. Meadowlark Lemon will be doing a short exhibition for the festivities which will be hosted by KXAS sports caster Scott Murray. All Board members were invited to attend. B. PARK BOARD CHAIRMAN Alan Linford reported the City Council is currently interviewing applicants for openings on the Board. C. NO OTHER COMMITTEE REPORTS VI. OTHER CONCERNS Nick Martine reported the Booster Club is soliciting any and all support for the Natatorium at the next School Board meeting. Alan Linford recommended David write a letter to the School Board stating both the City Council and Park Board unanimous voted to support the Natatorium. -6- VII. ADJOURN NICK MARTINE MADE A MOTION TO ADJOURN THE MEETING AT 10:15 P.M. LILA COLEY SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOICE VOTE. THE NEXT MEETING WAS SET FOR THURSDAY, FEBRUARY 6, 1991 Respectfully Submitted: ,-M&/{~ C/~-e/J~ Sharon L. Curry, Recreation 00 inator Approved: -7- .~...._.._._____ ........ ...._......M.__'_._. ._._._.__.._.,_._,4;:~".....-'.._....,-".._,..._u,. ~,_-",-,-_,-,~_,_-....' .... -'Y,_