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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-7/2/1992 DRAFT DRAFT PARKS AND RECREATION ADVISORY BOARD MINUTES JULY 2, 1992 CALL TO ORDER Chairman Alan Linford called Recreation Advisory Board to 2, 1992. the regular meeting order at 7:00 P.M. of on the Parks Thursday and July ROLL CALL: PRESENT - Chairman Alan Linford, Gail Mills, Yvonne Hatton, Mike Billings, Jim Hoff, David Fain, Parks and Recreation Coordinator. ABSENT: Jack Hartnett, Paul Vigiletti GUESTS: Bob Kohsmann with Classic Concepts, Mike Shelton with the Colleyville Baseball Association. APPROVAL OF JUNE 4, 1992 MINUTES Mike Billings made a motion to amend agenda item #2. He stated that the motion should read: Chairman Linford will write a letter to the City Council to express the Park Board's interest in purchasing the property on Glade Rd. Yvonne Hatton seconded the motion which carried by a unanimous vote. 1. DISCUSSION AND CONSIDERATION OF PUD WOODBRIAR ESTATES WEST Bob Kohsmann, representing the Woodbriar estates west presented to the Board the Developer's intent to develop the property. He stated the property is presently zoned commercial. Mr. Kohsmann explained to the Board his thoughts of how the park is an important component of the development and the corner of the proposed park is a key amenity to the entire site. GAIL MILLS RECOMMENDED THAT CHAIRMAN LINFORD WRITE A MEMORANDUM TO THE CITY COUNCIL AND PLANNING & ZONING COMMISSION STATING THE IMPORTANCE OF THE PARK TO THE NEIGHBORHOOD AND THAT THE CORNER AREA OF THE PARK (that portion of the park which is at the corner of Greenbriar and Woodcrest) IS A KEY AMENITY TO THE ENTIRE PARK SITE. JIM HOFF SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 2. DISCUSSION OF THE PARKS AND RECREATION DEPARTMENT PROPOSED FISCAL YEAR 1992-92 budget. David Fain presented the Department's proposed fiscal year 92-93 budget to the Park Board. He stated that the number one priority is the importance of staffing the Department with the necessary manpower and equipment to properly maintain the new 22 acre park site. He also stated the need for support staff within the Department. More specifically, he stressed the need for a secretarial position that can assist in a wide variety of tasks. The Board agreed with staff's proposal, however, they questioned the fact that all recommended park improvements were funded with revenue from the voluntary park fund. Parks and Recreation Advisory Board Minutes of July 2, 1992 Page 2... JIM HOFF RECOMMENDED THAT FUND FOR PARK IMPROVEMENTS. FOR FY 92-93 ARE: l. STORAGE BUILDING (TO BE LOCATED 2. NEW BASEBALL/SOFTBALL FIELD 3. CREATIVE PLAYGROUND 4. SOCCER GOALS FUNDS BE ALLOCATED THROUGH THE GENERAL HIS RECOMMENDATION FOR PARK IMPROVEMENTS TOTAL: $l,OOO.OO l8,000.00 35,000.00 ll,700.00 $65,700.00 AT SOCCER FIELDS) THE RECOMMENDATION WAS SECONDED BY GAIL MILLS WHICH CARRIED BY A UNANIMOUS VOTE. 3. DISCUSSION AND CONSIDERATION OF THE TEXAS RANGERS CHARITY TO CONSTRUCT A BASEBALL FIELD. Mike Shelton, representing Colleyville Baseball presented information to the Park Board about the Texas Rangers plans to build a serles of youth baseball parks through their Charity Foundation. Mike stated that the Baseball Board is interested in pursuing the donation and asked the Park Board to join the efforts of Baseball in securing the donation from the Texas Rangers to construct the field. Mike informed the Board that part of the application process is to identify how the field will be maintained and how much land is available to construct the field. Mike stated that the City could possibly commit to maintaining the field as well as providing the land. Members of the Park Board commented favorably about the Rangers program. JIM HOFF MADE A MOTION RECOMMENDING THE CITY JOIN THE EFFORTS OF THE COLLEYVILLE BASEBALL ASSOCIATION IN SECURING DONATIONS FROM THE TEXAS RANGERS CHARITY FOUNDATION TO CONSTRUCT A YOUTH BASEBALL PARK. JIM RECOMMENDS THE CITY PROVIDE THE LAND AND MAINTAIN THE FACILITY ONCE IT IS BUILT AND THAT THE CITY COUNCIL SHOW OFFICIAL SUPPORT OF THE PROJECT THROUGH A PROCLAMATION OR RESOLUTION AT THE JULY l3, 1992 CITY COUNCIL MEETING. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 4. PARKS AND RECREATION REPORT David Fain presented to the Park Board the number of participants in the summer recreation program. He also showed slides of the various construction projects and recreation programs that have taken place of the last several months. NO ACTION TAKEN 5. OTHER CONCERNS Mike Billings updated Playground Committee. the Park Board on the work of the Creative He stated the importance of the City assisting Parks and Recreation Advisory Board Minutes of July 2, 1992 Page 3... in the funding. The playground committee has established some ground work for the pro ject, and without the funding from the City, the playground project could possibly lose credibility. The Park Board agreed with Mike's comments. NO ACTION TAKEN Chairman Linford updated the Park Board 22 acre park site. He pointed out what incl uded in the development of the site. of including in the contractor's agreement which include french drains and walkways. on the development of the alternative bids would be He stated the importance the remaining improvements MIKE BILLINGS MADE A MOTION TO INCLUDE THE FRENCH DRAINS AND WALKWAYS IN THE FIRST PHASE OF CONSTRUCTION OF THE 22 ACRE PARK SITE AND THAT THESE AMENITIES BE FUNDED THROUGH THE VOLUNTARY PARK FUND AT A COST OF $56,500. JIM HOFF SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. ADJOURN THERE BEING NO FURTHER BUSINESS, JIM HOFF MADE A MOTION TO ADJOURN THE MEETING AT 10:50 P.M. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE.