The URL can be used to link to this page

Home My WebLink AboutParks and Rec Advisory Board-Minutes-6/4/1992 PARKS AND RECREATION ADVISORY BOARD . MINUTES JUNE 4, 1992 CALL TO ORDER: Chairman Alan Linford called the regular meeting of the Parks and Recreation Advisory Board to order at 7:10 P.M. on Thursday, June 4, 1992. ROLL CALL: PRESENT: Chairman Al.:an Linford, Gail Mills, Mike Billings, Yvonne Hatton, Mike Shelton, Jim Hoff, Paul Vigiletti, John Warden, Community Development Director, David Fain, Parks and Recreation Coordinator, and Sharon Curry, Recreation Supervisor , ABSENT: Jack Hartnett SPECIAL GUESTS: Mike Baily, Jim, Macons, Jerry & Bobbie Mason, Marie powell, Kay & David Aanderud APPROVAL OF MINUTES: MIKE BILLINGS MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. MH~E 1. DISCUSSION AND CONSIDERATION OF TIMMARON DEVELOPMENT John Warden presented plans for the Timmaron Development, siting questions regarding a public trail alc.ng the Bear Creek corridc.r and .:.pen space as questions the Board might want to cc.nsider. The plans presently call for a g.:.lf course t,;:. be included in the develc.pment. The developer is asking that the golf course plat be submitted concurrently, he has abandoned a request that the golf course be considered his 20% open space as required under PUD zoning, it will be considered separate from the golf course. Mr. Warden reported the golf course will be along the Bear Creek corridor, and that golf courses and public trails are not compatible, however, the developer is willing to donate 30' right of way along John McCain Road for a public trail. The Board is concerned that the golf course will block future public trail linkage along the Bear Creek corridor if not considered early in the planning stages of the golf course. Mr. Warden reported apprclximately 30' of ROW will be needed f.:;.r a trail allowing for a vegetative screen from the golf course. It was the feeling of the Board that the trail needs to be considered in the design process of the golf course to maintain the integrity of a future off street transportation system, they are concerned with limited view with houses backed up to the trail and would prefer to see a single loaded street along the trail. The consensus of the Board is the gell f course design shcluld accommodate a publ ic trail tc. assure future access to other parks. JIM HOFF. MADE A MOTION THAT THE. TIMMARON DEVELOPER SHOULD BE F.:EQUIRED TO MEET THE FOLLOWING STIPULATIONS: 1. PROVIDE FOR TRAILS ON JOHN McCAIN ROAD AND CREEKSIDE 2. GOLF COURSE NOT TO BE CONSIDERED PART OF THE OPEN SPACE REQUIREMENT 3. HOMES ON THE SOUTH SIDE HAVE ACCESS VIA TRAIL TO CLUB HOUSE 4. NO FILLING OF THE FLOODWAY BE ALLOWED 5. OPPOSED TO FILLING OF FLOOD PLAIN LANDS '" 'arks and Recreation Advisory Board Minutes of June 4, 1992 Page 2... 6. THE REST OF THE PROJECT BE PLATTED CONCURRENTLY WITH THE GOLF COURSE 7. RECOMMEND A SINGLE LOAD STREET YVONNE HATTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 2. DISCUSSION AND CONSIDERATION OF KAY AND DAVID AANDEjJU.,J)..'.,S REQUEST TO PURCHASE PARK LAND ON GLADE ROAD Al an Lin ford presented a 1 etter fn)m the W.:II;)dl and Hi 11 s Homeowner's Association requesting the Board's serious consideration of acquisition of Hollowbrook; Board members have also received a letter from Betty Roth requesting consideration of this property. The Board agreed this is a very beautiful piece of prc,perty, hc,wever, the main issue is availability of funds to purchase it, and stated they can only make recc,mmendations tCI purchase it. Yvonne Hatton stated this is a very expensive piece of property; it will probably sit for a very lc.ng time and might be pur.:hased for a considerably l.::>wer pYice at some point in the future. Marie Powell described the drainage on the property and the agreement a foymer owner had with the City of Grapevine to allow water from one of their developments t.:) drain theye. She stated at the time she was on P&Z they denied a request to construct one home on the site and is very concerned with the 1'3 lc.ts I:urrently platted. She stated the Glade Road conduits cannot carry the present load, and development of 19 lots would further complicate the situation. Mr. Aander ud area and if situat ic,ns. stated th is is the last p.::>tent ial it is develc.ped, the City stands park property in the to see catastrophic The B,::>ard agreed.,the advantages t,:, purchase of this site are: no park land in area, natural area, natural springs, good habitat, good trees, city would be back in contyol of dyainage, very low maintenance. c. ~~~TI0N- TAKEN!!,') >' IJ1df()(4CO (tV (llh</~I'i/,v t;i\l/()O~ 10 vv."d.~ 0 I.e'f;/,ft/ lick !;;'nt: /-ilk 0 ., }--c!L - (VI.,ke. po 13 ~te fj' 5> 1)t_J'~"-("~T /,v /-".",'c/'a, ,VI ;:t.J pi/&! f?-(i/ ty ?J W GI()(6! Icel t ,,/(J/VN.e (l(.t (v'l.u"':'H/i--dtlO7rse~c/;';;td .K-~ 0^ihuw [,.(J?liC.v.. ('({i/f,t'e- :t-y VAdlA-.,,#'?&tt(s; t/ok. 3 . DISCUSSION AND CONSIDERATION OF P~~OPOSED DEDICATION OF PARI< LAND BETWEEN BRAUMS AND LITTLE BEAR CREEK, WEST OF HIGHWAY 26 Mike Baily and Jim Macon, developers clf the property north of Braums discussed dedicating approximately 4-5 acres of the 6 acre site as park land, reported the building they intend to develop on the site will be approximately 10-11,000 square feet office development, which.they are trying to keep above the 100 year flood plain. The development would also include 300' ingress/egress easement along Highway 26 and Mill Valley, with the building backing up to the park; a Level I enviyonmental audit of the entire six acres will be completed. 'arks and Recreation Advisory Board Minutes of June 4, 1992 Page 3... The Board expressed concerns that this would be a pure land dedication n.:,t including any clearing or clean up of the prc.perty, some ,:lean up/clearing would be necessary to make it a good selling point; concerned about the appearance of the back of the building once it is CIl:CUP ied, (i. e. .QWDpster 1 c.cat ic,n, etc.). Jc,hn Warden reported these con,:erns could be nailed down in the Developer's Agreement as design ,:.:.nsiderat i,:.ns. The Board discussed the possibility of potential gYants. Alan Linford reported the potential for a TPWD grant would be very likely because they like to see continuation of projects, this piece of property is a critical link between Mill Creek and Sparger Parks. Sparger is a TPWD funded par k and the potent i al for appr.=,val of the pend ing Mi 11 Cr eek grant looks very promising. MIKE BILLINGS MADE A MOTION TO ACCEPT THE LAND DONATION WITH THE FOLLOWING CONCEPTS CONSIDERED: SOME PARK DEVELOPMENT WOULD BE NECESSARY AS .A~LING POINT; CONSIDERATION THAT DEVELOPMENT AT THE BACK OF THE PROPERTY BE ASCETICALLY PLEASING TO PARK VISITORS, NO FILL DIRT BE TAKEN FROM THE DONATED LAND. PAUL V I G I LETT I SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 4 . DISCUSSION AND CONSIDERATION OF ADOPTING A POLICY FOR RENTAL OF CITY FACILITIES FOR ORGANIZED PROGRAMS David Fain reported the intent of the proposed policy is to cover situations currently happening - individuals are using city facilities for personal gains without the City receiving any portion of the funds to help offset the costs of the added use of the properties. Jim Hoff stated he is in favor of the policy; the posi t ion of cantrall ing the property. users submit in advance f,:,r review plans the first time to the Park B,:.ard with successful event. it will put the City in Alan Linford recommended for profits, charges, etc.; staff review only after a The Board is fund, rather f ac i lit i es . frcom parks nonresident cconcerned that revenues collected would go to the general than dedicated t.:. a park fund, for maintenance e.f park . It was the cc,nsensus ,:.f the Board that funds cc.llected be returned to parks. They would like to see all rental fees go to the Park. Fund. GAIL MILLS MADE A MOTION TO APPROVE THE POLICY FOR RENTAL OF CITY FACILITIES AS PRESENTED. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 5. DISCUSSION AND CONSIDERATION AND POSSIBLE IMPLEMENTATION OF ADOPTING A POLICY FOR ATHLETIC FIELD CLOSURE David Fain updated the Board on the situation with the field closures due to all the rains this Spr tng, and reported some of the pr.=,blems created with disagreements on the playibility of fields on certain days. ....~. '-:'~~"\w/,~I.. >arks and Recreation Advisory Board Minutes of June 4, 1992 Page 4... The current Athletic Field Closure Policy was discussed and it was the consensus of the Board that the current policy is a good one and should be left as is. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF CONTRACTING CONCESSION STAND TO PRIVATE VENDORS Jim Hoff recommended that due to the volatility of the concession stand at City Park,. the .:,::.n.:ession stand at the sc.ccer fields be contracted t.j a private vendor ,::.n a trial basis. If it is a goc.d situatic.n, there would be ample positive information to give the baseball/softball associations when the policy is implemented at City Park. The Board agreed with Jim's recommendation. NO ACTION TAKEN 7. PARKS AND RECREATION DEPARTMENT REPORT 1. 1 appl ic at i e,n has been r ec ei ved for the Histc.r i c al Board 2. 5 have appl ied fc.r the Arts Board, Paul Vigilett i will take the lead on this Board 3. A draft on the tennis interlocal agreement has been received, and has gone to the City Attorney for review 4. Updated the Board on summer programs; registration continues to do well, programs beginning on Monday 5. Overland Trails needs seeurity lighting installed 6. Sparger fence issue - has not been contacted by gentleman, issue res,::.l ved 7 . Kimzey Par k the Ci ty has not taken possessie.n yet, sc.me wor k still needs to be completed by the developer 8 Creative Playground .:c.mmittee still in infancy stages, City Council will consider approving matching funds in next budget process 9 . Mi I}.. Cre.~.Grant - TPWD has conducted a recon of the si te, were very positive, Yvonne Hatton assisted with a natural study and info has been forwarded to TPWD 10. Soccer fields - open bids on June 16, start moving dirt in July 8. OTHER CONCERNS Yvonne Hatton Alan briefed C i t y Cc.unc i I ,:.:,nsider the requested an update on the 1/2 cent sales tax issue. the Board that the 1/2 cent sales tax was proposed to the at the May 19 C,:)uncil meeting. He said the Cc.uncil will tax during the FY 92-93 budget process. Mike Shelton read a letter of resignation, due to the time commitments of his recent electic.n to the S.:ho.::.l Board, he is no longer able to fulfill his ,:,:,mmitments to the Park Board. Alan Linford cc.ngratulated Mike and thanked him for his service on the Board. Parks and Recreation Advisory Board Minutes of June 4, 1992 Page 5... ADJOURN THERE BEING NO FURTHER BUSINESS, YVONNE HA.T~~MADE A MOTION TO ADJOURN THE MEETING AT 11:05 P.M., JIM HOFF SECONDED THE MOTION, WHICH CARRIED BY A UNANIMOUS VOTE. AP~~~w~~amendment David Fa~ Parks and Recreation Coordinator to agenda item #2 on July 2, 1992 .i