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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-5/7/1992 DRAFT DRAFT DRAFT Parks and Recreation Advisory Board Minutes May 7, 1992 CALL TO ORDER: The meeting was Called to Order at 7:00 pm, by chairperson Gail Mills. ROLL CALL: PRESENT; Gail Mills. Paul Vigiletti. t'like Shelton. Jack Hartnett. Jim Hoff. Yvonne Hatton. Mike Billings. David Fain, PARCo Sharon Curry. Recreation Supervisor. Lloyd Wood. Public Works Director ABSENT: None SPECIAL GUESTS; David Bagwell, .Jim Bridges. Mr. Aaundreaud. Mike O'Shields. Charles King. &. J.vlrs. APPROV AL ()}i~ MINUTES: Mike 5hel ton made a motion to approve the Minutes as presented. Paul vigiletti seconded the motion which carried by a unanimous vote. 1. Discussion & Consideration of removing a wall at the City Parl~ Annex. .J 1M HOFF t"lADE A REMOVE THE Wl\LL PAUL V'IG1LETTI UNANIMOUS VOTE. MOTION TO DENY THE LION CLUB'S REQUEST '1'0 WITH THE CITY LOGO AT THE CITY PARK ANNEX. SECONDED THE MOTION WHICH CARRIED BY A 2 I. . )lSCUS;::~ Ion Sparger Park. and consideration of erecting a fence at Mike 0' Shields addressed the Board in March regarding t.he possibil ty of errecting a fence to separate park from his property at that time. The Board recommended posting "private propert.y" .5igns around t.he perimeter and that he obtain estimates for the type fence requested. Mr. O'Shields presented an estimate of $6000 for 298' of wrought iron fencing and reported the signs are having no effect. After much discussion on the varios options the concensus of the Board was t.h,::'J.t. they empat.hisized wi t.h Mr, ()' Shields problem. They recommended buffer zone Hi th plant. material.:.: on the park property Ifthe neighbors twuld water, however they expressed concerns Hi th sett.ing a precedence for other property owners adjacent. to park sites. ALAN LINlmRD M...lI,DE it MOTION TO DENY THE REQUEST TO ERECT A FENCE AT SPARGER PARK DUE TO CONCERNS FOR OTHERS IN THE SAME SITUATION. JACK HARTNETT SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Advisory Board Minutes of May 7. 1992 Page ') 3. Discussion of the Overland Trails Water Tower Site: Park Development. David Fain briefed the Board on Mr. Kurt Sandbloom's concerns regarding the site (appendix I). David has been trying to arrange a meeting with Mr. Sandbloom and the Police Chief to address some of his concerns: and invited Mr. Sandbloom to the Park Board meeting. Mr. Sandbloom has not responded. The Board agreed he has some legitimate concerns however most of them are police matters. not park matters. They felt securi ty 1 ighting would help ..;i th some of the problems and the fence has to be installed by Law. It was also the consenses of the Board. that due to limited property available in the area. this piece should be used to its best advantage. MIKE BILLINGS MADE A MOTION TO STAY WITH THE ORIGINAL MOTION: TO tvl0VE THE FENCE BACK. INSTALL SECURITY LIGHTING. AND TO REFER THE REST OF HL3 CONCERNS TO THE POLICE DEPARTMENT. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 4. Discussion of the PUD-R Open Space Longwood Development David Bagwell expressed concerns over what transpired between the time he presented his plans to the Park Board and when he appeared before the City Council. The Board's initial recommendation was made pending a site recon of the property. Their comments .-;ere to address parking, and clean up of the property Discussion continued concerning whose responsibility it is to clean up the property. Ivlr. Bagwell feels it is not his responsi bili ty . He stated that. he has given in excess of the minimum property requirements. He could keep the property as a pri vats park and not be an asset to the City. Mr. Bagwell stated he is giving excess land; $25.000 in fees. $8,000 parking and money for a sidewalk. He stated there comes a point where he can't give anymore. AFTER MUCH DISCUSSION. JIM HOFF MADE A MOTION TO MAKE A RECOMMENDATION TO THE CITY COUNCIL NOT TO CHANGE THE BOARD'S MARCH 5 MOTION. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Advisory Board Minutes of May 7. 1992 Page 3... 5 Discussion and pertaining to parks City Master Plan. consideration of and open space in recommendations relation to the The Board rviewed their comments to the Master Plan Committee (Appendix II). They do not want park land considered as open space; they want large tracts for open space. The Board has a Park Master Plan and recommended the Master Plan Committee abide by it. JIM HOFF MADE A MOTION TO FORWARD THE PARK BOARD'S COMMENTS TO THE MASTER PLAN COMMITTEE AND TO MAINTAIN A CONSTANT COMMUNICATION CHANNEL AS THE MASTER PLAN IS DEVELOPED. ALAN LINFORD SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 6 . Discussion and Considerat.ion of Utilizing open space at Metroplex Covenant for recreation opportunities. David Fain briefed the Board on his discu.ssions with Mr. Paulus regarding use of Metroplex Covenant property Mr. Paulus dosen't feel comfortable with the City utilizing the gym due to the already overcrowded situation. One team from Tri -cities currently utilizes the Open Space and is responsible for all preparation and upkeep including mowing. Due to the Park Department's limited Staff he recommends utilizing the guidelines already in place. ALAN LINFORD 11ADE A 1'10TION THAT THE BASEBALL .A.e,SOCIATION NOTIFY THEIR COACHES THAT PRACTICE SPACE IS AVAILABLE; COACHES WILL BE RESPONSIBLE FOR CONTACTING CHURCH REGARDING USE. THE CITY WILL NOT BE OFFICIALLY INVOLVED. JACK HARTNETT SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 7 . Discussion and considera.tion of contracting concession stand to private vendors. David Fain briefed the Board on the history of the concession stand over the past several years. The concession stand at the soccer fields has been operated by t.he soccer association. TheThe concession stand at City Park has been operated on alternating years by Baseball and Softball except the years Softball has chosen not to operate it. During the past 4-5 years there has been a lot of internal fighting, with City serving as referee. David looks at the concession stand as a business and the city could generate revenue from the stands. Parks and Recreation Advisory Board Minutes of May 7. 1992 Page 4... He recommended the City contract concession rights and association assume responsibility for paying officials. Comments from the Board: *Recommended not proceding to far wi thout notifying Associations it is being considered. *It is less of of an issue with soccer because it is not run to make a profit. *It would simplify things if it run by someone else. *Agreed it needs to be professionally run but hates to see money taken from the Association. *Baseball Association is looking at ways to generate money to keep registration fee down while providing more. ALAN LINFORD MADE A MOTION THAT DAVID FAIN INFORM EACH YOUTH ASSOCIATION THE CITY IS CONSIDERING CONTRACTING THE CONCESSION RITES TO A PRIVATE VENDOR AND OBTAIN THEIR INPUT. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 8 . Discussion and Consider.:l.tion of adopting a policy for rental of City facilities for organized programs. David Fain reported private vendors are clinics and programs approval or knowledge. and various scenerios addressed. several 5i tuations have occured where utilizing City facilities to operate for personal profit without City The Board dicussed several instances and agreed a fee schedule should be MIKE BILLINGS MAE A MOTION THAT DAVID FAIN DRAFT A llSAGE POLICY AND PRESENT IT TO THE BOARD FOR CONSIDERATION AT THE NEXT MEETING. JIM HOFF SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 9 . Discus5ion and consideration of 1/2 cent sales tax for the purpose of park development. Alan Linford briefed the Board on the history of the 1/2 cent sales tax. Cities now have the ability, based on legislation passed for Arlington Staduim to pass an ordinance and hold a public election to pass 1/2 cent sales tax increase. The provision allows funds to be used for development of parks and youth acti vi ties. If the election had been approved in 1992. $ 375.000 would have been generated; $ 400.000 estimated for 1993. A seven member board is required to oversee the use of the funds; four of which must be members of the municipalities governing body. Parks and Recreation Advisory Board Minutes of May 7. 1992 Page 5... Alan recommended presenting a recommendation to the City Counci 1 to pass an ordinance supporting the 1/2 cent sales tax; recommended a joint project with the libn;l.ry ; split to be decided by the governing board. He st.ated it. would be beneficial to have the City's special interest groups' support. AFTER DISCUSSION BY THE BOARD ALAN LINFORD MADE A MOTION TO RECOMMEND TO THE CITY COUNCIL THAT AN ELECTION BE HELD ON AUGUST 8. 1992 FOR THE PURPOSE OF APPROVING A 1/2 CENT SALES TAX ELECTION FOR PARKS/LIBRARY JOINT USE SO TAXES CAN BE COLLECTED BEGINNING JANUARY 1. 1992. MIKE BILLINGS SECONDED THE MOTION. JACK HARTNETT ABSTAINED FROM VOTING; ALL OTHER MEMBERS VOTED IN FAVOR OF THE MOTION. 10 . Citizen addess Park Board concerning availability of practice fields. Mr. Charles King, a Colleyville resident, addressed the Board regarding the availability of practice facilities for adults. He stat,ed that Little League has all the fields reserved through the end of the season and Sundays are the only times available to adults. Adult teams have to go out of the City to practice. Mr. King is concerned that the City Park Master Plan doesn't address the adult fields. He stated the adults voted for the bonds and are being asked to pay for the bonds. but their needs are not being considered. The Board suggested he check wi th Metroplex Covenant regarding practice facilities. The Board stat.ed that, they would consider his request during the design phase of the City Master Plan. NO ACTION TAKEN. 11. Discussion and Consideration of assisting in the funding of the Creative Playground. Len Ledet made a presntation to the Board and updated them on the Creative Playground Committee's progress. Design Day is scheduled for September 22; Construction- may 1993. He requested the City commit funding to the project. He requested moving up the development of t,he 10 acre site, if possible. because there are no rest,rooms, lighting or parking. Moving up development would provide these amenities. Parks and Recreation Advisory Board Minutes of May 7. 1992 Page 6... AFTER DISCUSSION REGARDING THE NEW ADA REGULATIONS AND NOT HAVING SUFFICIENT FUNDING. ALAN LINFORD MADE A MOTION TO RECOMMEND THE CITY COUNCIL FUND UP TO $ 35.000; WITH ADDITIONAL FUNDS TO BE RAISED THROUGH FUND RAISING. t-IIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE . ALAN LINFORD MADE A MOTION TO RECOMMEND THE CITY COUNCIL SPEND THE ENTIRE BALANCE OF PARK BOND FUNDS IN THE NEXT BOND CYCLE SO DEVELOPMENT OF THE 10 ACRES CAN BE COMPLETED. ..TIM HOFF SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 12. Election of Officers Yvonne Hatton nominated Alan Linford for the Chairperson. Jim Hoff seconded the motion which carried by a un.::mimous vote. Paul Vigilett.i nominated Mike Billings seconded unanimous vote. Gail Mills for Vice Chairperson. the motion which carried by a Alan Linford nominated Jack Hartnett for secretary. Jim Hoff Seconded the motion which carried by a unanimous vote 13. Parks and Recreation Department Report David Fain briefed the Board on the Status of the TPWD grant; reported over 140 registration had been received for summer programs the first six days of registrations: reported he has received four applications for the Art Bo.;trd; one for the historical Board and is working on others. He updated t.he Board on the situation in Girls Softball. The Board requested an accounting of the Park Land Dedication Fund- receipts; expenditures: balance. 14. Other Concerns; A . Discussion and Consideration of proposed dedication of park land between Braums and Little Bear Creek. west. of Highway 26. After review of the information presented by "John Warden (APPENDIX III) from the Weitzman group, the Board decided to make a site visit to the property and reconsider at their next meeting. NO ACTION TAKEN. Parks and Recreation Advisory Board Minutes of May 7, 1992 Page 7... B. Discussion and consideration of Kay and David Aanderud's proposal to purchase park land. Mr. David Aanderud and Jim Bridges made a presentation to the Board requesting the property at 3005 Glade Road, "Hollow Brook" be purchased by the City and utilized as park space. The land 14-15 acres contains a 4 acre pond. Although it has significant drainage problems, it would take very little to make it a park. There is no other green space available on the east side of Colleyville and they want this site preserved as the natural area and bird santuary that it is. ALAN LINFORD MADE A MOTION TO OBTAIN DRAINAGE INFORMATION FROM THE CITY ENGINEER AND OBTAIN CLARIFICATION ON THE STATUS OF THE PROPERTY BEFORE PROCEEDING FURTHER. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANUMOUS VOTE. C. Other Concerns: Jack Hartnett reported Sharon Markworth's concerns about lights going out during baseball games; once when the lines caught on fire and once at 10; 45 . David reported the line had been repaired and that should not be a problem; however, by policy all games are to be concluded by 10; 15 and lights out by 10; 30 . The Board agreeds 10; 45 is to late for childrento be playing and recommends signs be posted in the park stating lights out at 10:30. Alan Linford stated the developers of Kimzey Park agreed to put out temporary water until grass was established this spring: and that the grass needs to be mowed. He asked David to check with the developer on the status of the project. THERE BEING NO FURTHER BUSINESS JH1 HOFF MADE AMOTION TO ADJOURN AT 11; 30 P. M . .JACK HARTNETT SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE.