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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-7/12/1993 PARKS AND RECREATION ADVISORY BOARD MINUTES JULY 12, 1993 1. TOUR OF PLEASANT RUN PARK Board members met at Pleasant Run Park for a tour of the facilities under construction. Representatives of the Soccer Association, City Council members Cheryl Fiegel and Ed McKnight, City staff members Bob Stripling, Dave Draz, Sharon Curry, and Mickey Landry attended the tour conducted by Keith Fisher, Project Engineer. 2. CALL TO ORDER Chairman Alan Linford called the meeting to order at 7:08 p.m. on Monday, July 12, 1993. PRESENT: Alan Linford, Yvonne Hatton, Jack Hartnett, Mike Billings, and Pat Horn; Dave Draz, Assistant City Manager, Sharon Curry, Recreation Supervisor; Mickey Landry, Park Supervisor ABSENT: Steve Rahn, Paul Vigiletti SPECIAL GUEST: Jeanne Dearth 3. APPROVAL OF JUNE 7, 1993 MINUTES MIKE BILLINGS MADE A MOTION TO APPROVE THE MINUTES OF JUNE 7, 1993 AS PRESENTED. PAT HORN SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Mike Billings updated the Board that Whataburger did not follow through on their donation of the hamburgers for the Father's Day challenge as reported at the June 7th meeting. Due to the generosity of Sonic's donation, at the last minute, the day was a success. 4. DISCUSSION ON CONCERT SERIES Sharon Curry reported the second concert in the park was very successful. Approximately 100-125 people attended on Sunday night. NO problems were reported and numerous compliments were received about the City offering the series. Parks and Recreation Advisory Board Minutes of July 12, 1993 Page 2... 5. UPDATE ON YOUTH SPORTS SUMMIT Pat Horn reported the Summit was very successful. Every Association had a representative in attendance and everyone worked together to avoid as many scheduling conflicts as possible. While overlaps are inevitable in the Fall, only soccer and softball will overlap by one week in the Spring. Alan Linford congratulated Pat on the excellent job he did in leading the Summit. 6. DISCUSSION AND CONSIDERATION OF USE OF VOLUNTARY PARK FUND FOR COLLEYVILLE NATURE CENTER. Dave Draz reported that as part of the City's commitment to the Colleyville Nature Center grant, the City committed $20,000 in in-kind services and a $5,000 cash donation. In- kind services will include utilizing city personnel, services and equipment to clean an old dump ground area and assist with tree clearing. He requested the Board consider funding the $5,000 cash donation from the Voluntary Park Fund. YVONNE HATTON MADE A MOTION TO APPROVE A $5,000 DONATION FROM THE VOLUNTARY PARK FUND TO THE COLLEYVILLE NATURE CENTER PROJECT. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 7. DISCUSSION OF VOLUNTARY PARK FUND PROJECT LIST Board members discussed the items presented for consideration (Appendix I) and added the following items: playground equipment for Pleasant Run Park ($25,000); Signage for Pleasant Run Park ($8-10,000); converting present volleyball areas to permanent sand courts (staff to obtain cost estimates); upgrade lights on fields #1 and #2 at City Park (staff to obtain estimates); donation to Kidsville $10,000; repair and resurface tennis courts at eMS (staff to obtain estimates) ; Jeanne Dearth presented pictures of the current court conditions and reported they are a safety hazard to participants in the city sponsored tennis program. She reported the program has grown from 60 participants in 1991 to 200+ anticipated this year. The program has generated from $500 in 1991 to $1200-1400 anticipated in 1993 for the city. Parks and Recreation Advisory Board Minutes of July 12, 1993 Page 3... 7. Discussion of Voluntary Park Fund Project List (cont) The Board discussed various options including asking GCISD to fund a portion of the proj ect. The Board's primary concern is providing a safe place for play for the citizens of colleyville on the only public courts available in the city. staff will obtain cost estimates for items on the list and report back at the August meeting. The Board will further consider items and narrow the list to the top five choices. 8. DISCUSSION OF POLICY ON DONATIONS Dave Draz reported requests for sample donation policies had been solicited from other cities via a nationwide search. At this time, all responses received indicated no one has such a policy in effect. staff will draft a policy for presentation at the August meeting utilizing the following comments from the Board: 1. Potential donors submit proposal for donation to the Park Board for consideration and recommendations on an item- by-item basis 2. Park Board will review, comment and make recommendations and present to City council for final approval 3. A donation board or central location will be designated in each park with plaques listing donation, value and donor's name 4. Press releases will be submitted to local papers announcing the donation 9. DISCUSSION OF PARK COORDINATOR POSITION Dave Draz asked Board members to provide comments on the characteristics and skills they consider important in the selection of a new Parks Coordinator. The Board's comments include the following: positive attitude, aggressive, intelligent, recognize limited resources and be able to work within limitations, energetic, ability to speak for self, ability to stand up for decisions, strong convictions, assertive, advocate, work week to include Saturday's, ability to work flexible hours, strong interpersonal skills, capable of growing to department head position, enthusiastic, leadership skills, live in Colleyville (if possible), degree not as important as possessing above qualities; willing to sacrifice degree/years experience to obtain qualities Parks and Recreation Advisory Board Minutes of July 12, 1993 Page 4... 10. UPDATE ON PARKS AND RECREATION DEPARTMENT PROJECTS A. Collevville Nature Center: Dave Draz reported the construction contract has been awarded to Dean Construction, the same contractor that completed the first phase of Pleasant Run Park. The city is looking forward to working with Dean and anticipate a very successful project. The Parks and Recreation Department along with Public Works will begin clearing the old dump area and tree clearing the week of July 19. B. PLEASANT RUN PARK: Dave Draz reported the initial grass installation is complete and Project Manager Keith Fisher is working hard to ensure the contractor meets all of their obligations over the next five weeks, prior to the city accepting the park. C. KIDSVILLE: Yvonne Hatton and Mike Billings reported the Father's Day Challenge and Golf Tournament held in June were very successful. Fund raising efforts are going very well, with $58,000 of the needed $70,000 already raised they feel very confident the remainder will be raised easily. They reported most of the most expensive portions of the playground have already been sold and some pieces have already been purchased by the committee. Representatives from Leather's will be in town the last week of August to meet with committee chairmen to assure everything is on target. D. YOUTH SPORTS: Sharon Curry reported the baseball and softball leagues have completed their seasons with the exception of Colt league which will conclude soon. The track team is doing well, placing in 54 of the 56 events competed in. The regional meet will be held in Stephenville on Saturday and the top two finishers will be eligible to compete in the Games of Texas in EI Paso the first weekend in August. E. ARTS COMMISSION: no meeting was held in June F. ADULT ATHLETICS: Sharon reported the department is still studying the feasibility of offering adult athletics. Studying the impact on staff, financial requirements, advertising and availability of facilities. Staff will attempt to have some information at the August meeting. Parks and Recreation Advisory Board Minutes of July 12, 1993 Page 5... G. RECREATION PROGRAMS: Sharon reported the summer programs continue to do well with Tennis being the most popular. Day camp numbers are below what was anticipated, which may be due to changing age ranges and not offering a preschool day camp program this summer. Both will be considered when planning for next summer. Sports camps have done very well this summer. (See attached statistics, Appendix II) H. VOLUNTARY PARK FUND: See attached update on fund status (Appendix III) OTHER CONCERNS The Board discussed the status of the grant for City Park and made a recommendation to add funding for the a grant application to the Voluntary Park Fund Project list. The Board discussed the wide range of fees for youth associations in the City and the amount of funds left over at the end of a season. Board requested financial statements be obtained from the various associations. ADJOURN Pat Horn made a motion to adjourn the meeting at 10:26 P.M. Mike Billings seconded the motion which carried by a unanimous vote.