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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-4/5/1993 DRAft PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING APRIL 5, 1993 D~~J:,. CALL TO ORDER: Chairman Linford called the meeting to order at 6: 10 p.m. on Monday, April 5, 1993. Board members present: Alan Linford, Yvonne Hatton, Paul Vigiletti, Pat Horn, steve Rahn, Jack Hartnett Members absent: Jim Hoff, Mike Billings City staff Present: Dave Draz, Assistant City Manager, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation supervisor Special Guests: David Scott, Faye Aldridge 1. Approval of March 1, 1993 minutes Paul Vigiletti made a motion to approve the minutes as presented. Pat Horn seconded the motion which carried by a unanimous vote. 2. Election of Officers Due to absence of two members the election of officers was postponed to the next meeting. NO ACTION TAKEN 3. DISCUSSION OF LIGHTS AT THE PLEASANT RUN SOCCER FIELDS Alan Linford briefed the Board on the status of the lights, reporting that David Scott has agreed to put trees on his property if the City agrees to have the southeast bank of lights adjusted so they can be turned on and off independently with a switch. Alternatives were discussed for funding the switch including soccer association paying for the switch and utilizing non-resident fees to cover the cost. Mr. Scott requested all lights on the field be used only for regularly scheduled games. Faye Aldridge, representing the soccer association, stated the association does not have funds available to pay for the switch since they will be spending $12-15,000 on goals for the new fields. Parks and Recreation Advisory Board Minutes of April 5, 1993 Page 2... She will take Mr. Scott's request back to the Board for discussion at their next meeting in early May. Their recommendations will be brought before the Park Board at the June meeting. NO ACTION TAKEN Faye Aldridge reported the following soccer association statistics: 700 families participating 900 children participating 250 (28%) non residents 90% of non residents go to GCISD schools 90% compliance with non resident fees $1875 non resident fees paid to city On behalf of the Board, she requested the non resident fee be left the same; stated they are concerned with outsiders using the new fields, and asked if someone is available to work on Saturdays to help set up goals, etc. She also reported the Association would continue to support the City in any way possible. 4. Discussion and consideration of appointing a representative to the North Central Texas Council of Governments greenways, bikeways, walkways and parkways committee. Yvonne Hatton made a motion to appoint Steve Rahn to the commi ttee. Jack Hartnett seconded the motion which carried by a unanimous vote. 5. Discussion and consideration of TCU baseball camp The Board discussed various aspects of offering the TCU camp. Staff expressed several concerns about offering the camp this summer. Those concerns being, competition with the camp Coach McCune has offered for the past three summers; second is advertising, since advertising for summer programs has already taken place; third is staff having adequate time to properly prepare for the program and being able to offer a high quality program under limited time frame. Parks and Recreation Advisory Board Minutes of April 5, 1993 Page 3... Pat Horn I s children have previously attended the camp and he is very enthusiastic about the high quality of the program and coaches. He expressed concerns about how many children are leaving the city to get the same type of program. The consensus of the Board is for staff to continue working with TCU towards the goal of offering the program as a new program next summer. NO ACTION TAKEN 6. Discussion and consideration of naming the park site located in the Mill Creek subdivision. Pat Horn made a motion to name the park "Colleyville Nature Center". Paul Vigiletti seconded the motion which carried by a unanimous vote. 7. Update on Parks and Recreation Department projects A. Mill Creek Staff has reviewed the preliminary plans and comments have been given to Schricke1 Rollins and they are revising the plans. B. Pleasant Run Park The contractor is doing a good job. Irrigation on the south side should be completed the week of April 16th. C. Kidsvil1e On June 20th Kidsville will be holding a Father & Son Game Day and kick-off for the golf tournament starting the next day; they are selling t-shirts to advertise the Garden Club will be installing and maintaining a butterfly garden; every piece of the playground is for sale, name stakes for $30 on up; working with Parks department on March for Parks on April 17, funds will support Kidsvi11e; build days have been established for Wednesday, November 10 through Sunday, November 14; there are 2750 four hour slots to fill with volunteers prior to construction Parks and Recreation Advisory Board Minutes of April 5, 1993 Page 4... D. Youth Sports Baseball opened Saturday, fields were in excellent shape, everything went smoothly; Softball opened the saturday before; soccer is winding down their season; Basketball Advisory Board will meet on April 14 to review the season, make plans for next year and formalize the Board. 8. Discussion Ordinances and consideration of Park The Board discussed the proposed Park Ordinances. The Board addressed the issue of alcohol/no alcolhol. After much discussion, the Board directed staff to present information about a special use permit for use of alcohol in parks. NO ACTION TAKEN 9. Discussion and consideration of Tree Ordinance The Board requested that this item be placed back on the May 3rd agenda for discussion. NO ACTION TAKEN OTHER CONCERNS Discussion of baseball playing Colt league at Grapevine High School fields. There are several issues to be resolved quickly. problems with the use and should not be a problem. that are being investigated and need Assuming the school district has no the city incurs no maintenance there Discussion of using track at Grapevine High School for Summer Track Program Using the GHS track for the Summer Track Program has some real positives in that the program could be expanded and facilities and equipment are available at that track that are not available at CMS. There was discussion on the negatives, of moving a Colleyville program to Grapevine and on the possibility of losing children who currently participate in the program because they can walk or ride bikes and do not depend on parents for transportation. It was the recommendation of the Park Board that if the school district agrees, the program be moved to GHS. Parks and Recreation Advisory Board Minutes of April 5, 1993 Page 5... Discussion of recommendation to raise non resident fee to $15 per family/per season. Jack Hartnet made a recommendation to raise the non resident fee to $20 per family. After much discussion of the pros and cons, the Board made a unanimous recommendation that the non resident fee be raised to $20 per family/per season effective with the Fall sports seasons, and that the fee be removed from the Fee Ordinance. They recommended that Alan Linford communicate with the Mayor and the city send a letter to the associations regarding the proposed increase in the fee, and requested the item be placed on the next park board agenda for further action. Discussion of sponsor signs at city Park Pat Horn asked if there was any reason sponsor signs could not be placed on the outfield fences at city Park as a means to generate funds for both baseball and softball leagues. In addition to the regular registration fees, each team is supposed to have a team sponsor of $150-200 for baseball and $300 per team for softball. The signs would be used to generate support above the team sponsorship level. The signs would have to be well regulated as to type, size, lettering, maintenance, etc. It was the consensus of the Board to investigate this matter further and bring it back for discussion at the next meeting. ADJOURN There being no further business, Paul vigiletti made a motion to adjourn the meeting at 10:10 P.M.. steve Rahn seconded the motion which carried by a unanimous vote. Respectfully Submitted: Approved by: Sharon Curry Recreation Supervisor David Fain Parks & Recreation Coordinator