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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-3/1/1993 D~~}:'r PARKS AND RECREATION ADVISORY BOARD MINUTES MARCH I, 1993 CALL TO ORDER Chairman Alan Linford called the meeting to order at 6:15 P.M. on March I, 1993. ROLL CALL: Present were Alan Linford, Patrick Horn, steve Rahn, Mike Billings, Yvonne Hatton, Paul Vigiletti, Jack Harnett, Dave Draz, Assistant City Manager, David Fain, Parks and Recreation Coordinator and Terri Holmes, Parks and Recreation Secretary. Chairman Linford introduced two new Park Board Members Patrick Horn and Steve Rahn. congratulations were in order. APPROVAL OF MINUTES: Mike Billings made a motion to approve the February I, 1993 Parks and Recreation Advisory Board minutes. Paul Vigiletti seconded the motion which carried by a unanimous vote. 1. REQUEST FROM DAVID SCOTT TO DISCUSS THE LIGHTS AT THE PLEASANT RUN SOCCER FIELDS. Chairman Linford briefed the Park Board members and the audience on the current problems with the lights at the Pleasant Run Soccer fields. He commented on the visibility and reflection of light beyond park boundaries noting that the Southern most pole is the main problem. Mr. Linford also noted that in the past trees were discussed as a solution to blocking offensive reflection. Discussion turned to Mr. David Scott, a homeowner whose property is affected by the light reflection. Mr. Scott announced to the Board that he would be willing to pay for half the expense of the trees. Various other solutions were discussed by the Board i.e. the cost of a light switch for the Southeast pole and re-aiming the lights, also what position if any the city has on providing trees for private land. It was the consensus of the Board to inform the Soccer Association of present circumstances and request their feedback. The Board also requested that a representative from the Soccer Association be present at the next meeting to discuss the lighting situation. NO ACTION TAKEN Parks and Recreation Advisory Board Minutes of March 1, 1993 Page 2 .... 2. UPDATE ON THE PARK LAND DEDICATION FUND. Dave Draz presented to the Board an update of the Park Land Dedication Fund. In the background study revenues and expenditures were listed along with current available funds. Mike Billings questioned at what point are the funds available. Dave Draz commented on the involved process from the zoning stages to the preliminary plan phases of the various subdivisions noting that several were in the latter phase prior to the ordinance taking effect in 1991. Dave Draz further commented on the platting process if done on a lot by lot basis would prolong funds coming in or if subdivisions are planned by sections it could take several years before opening up the latter of these sections. Dave Draz will keep the Board updated on the funds. 3. YOUTH SPORTS UPDATE. David Fain presented to the Board an update on the Youth Sports Associations. He noted that a Facilities utilization Agreement draft had been presented to the Baseball and Softball Associations and that they will work together in a team effort in regards to the concession stand. A draft concession agreement from the Association will be presented to staff. Patrick Horn reported that Baseball may make a request to have a select league in the future and questioned the use of the fields for this team. 4. ADOPTING A POLICY FOR NAMING PARKS AND RECREATION SITES AND FACILITIES. Action was taken on adopting a policy for naming Parks and Recreation sites and facilities. The Board made a few minor changes to a policy presented by Dave Draz. MIKE BILLINGS MADE A MOTION TO APPROVE THE POLICY. PATRICK HORN SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 5. CONSIDERATION OF NAMING THE PARK SITE LOCATED AT THE MILL CREEK SUBDIVISION. Action was taken in the naming of the park located in the Mill Creek Subdivision. MIKE BILLINGS MADE A MOTION TO NAME THE PARK THE "COLLEYVILLE NATURE CENTER". YVONNE HATTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. This item will appear on next month's agenda. Parks and Recreation Advisory Board Minutes of March 1, 1993 Page 3 .... 6. UPDATE ON PARKS AND RECREATION DEPARTMENT PROJECTS. David Fain presented to the Board a preparation task list for the upcoming Baseball and Softball season. The list included deadline dates on various park maintenance projects. David Fain reported that the Mill Creek Park site Development Committee met in February for finalization of the project budget. Schrickel, Rollins and Associates will present construction documents to staff for review on March 3rd. The contractor for the second phase of Pleasant Run Park is Wall's Green Enterprises. They began work on the Pleasant Run Park site on February 22nd with a projected completion date of June 1st. Chairman Linford questioned if outside maintenance of park would be an option. Dave Draz replied that staff will consider this. 7. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES. The Board discussed the following issues in regards to the park ordinances: a) Prohibiting golf, glass, firearms, horseback riding, archery b) The use of alcoholic beverages and special use permits. Dave Draz commented that further input from the City Attorney and the Police Chief is needed. 8 . OTHER ITEMS other items discussed by the Board were as follows: a) A tree farm for Colleyville b) Need to elect officers at the next Board meeting c) Adding Kidsville to the Parks and Recreation update Parks and Recreation Advisory Board Minutes of March 1, 1993 Page 4 .... ADJOURN MIKE BILLINGS MADE A MOTION TO ADJOURN THE MEETING AT 8:50 P.M. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Respectfully submitted: Approved by: Terri Holmes Parks & Recreation Secretary David Fain Parks & Recreation Coordinator