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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-10/3/1994 PARKS AND RECREATION ADVISORY BOARD MINUTES MONDAY, OCTOBER 3,1994 CALL TO ORDER Chairman Pat Horn called the meeting to order at 6:36 P.M. on Monday, October 3, 1994. PRESENT: Pat Horn, Mike Billings, Yvonne Hatton, Ray Brockie, Steve Rahn,m Chuck Walton, Pat Horn; Skip Keller, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Rich Hendler SPECIAL GUESTS: Representatives of American Eagles Soccer Club, Youth Athletic Association Representatives APPROVAL OF MINUTES: Mike Billings made a motion to approve the minutes as presented. Paul Vigiletti seconded the motion which carried by a majority vote. Chuck Walton abstained from voting; all other members voted in favor of the motion. PRESENTATION: Jennifer Haga and other American Eagles soccer representatives presented a request for permission to plant a tree at Pleasant Run Park in memory of July Smith Mundy, a soccer mother who died in a traffic accident returning home from a soccer tournament. Mike Billings made a motion to allow the American Eagles to plant a tree with a small plaque, the design to be agreed upon with the Parks and Recreation Coordinator, at Pleasant Run Park in memory of Julie Smith Mundy. Chuck Walton seconded the motion which carried by a unanimous vote. Parks and Recreation Advisory Board Minutes of October 3, 1994 Page 2... NEW BUSINESS 1. DISCUSSION AND CONSIDERATION OF NEW BALL FIELD CONSTRUCTION Mike McElaney, President of Colleyville Football Association addressed the Board concerning construction of new basebalVsoftball fields stating the football association is out of room. He has 232 children in his association and has less space than last year. Baseball agreed to work with him on freeing up some field space for his teams to practice. Mike requested a regulation football field be built instead of the basebalVsoftball fields under consideration. James Taylor presented a proposal to construct a new field at City Park. The field is to be located in the northwest corner and serve the Bronco (11 &12 year olds) and Mustang (9 & 10 year olds) leagues. The cost of construction would range from $108,000 for a turn-key field with lights and labor included down to $32,()(X) (approx) for an unlit field built in cooperation with the city. he requested field usage be limited to games only; controlled by six foot fences and locked when not in use due to problems associated with damage to bases and fences. His total request is for $25,000 for the construction of one new baseball field. Bill Carroll made a presentation requesting a regulation ASA (American Softball Association) softball field be built to accommodate up to the Ul6/U18 players so they will have a place to play outside the high school programs. He also requested field #9 be turned around and a permanent fence installed to make it more playable. Their association experienced a 23% increase last year. Other cities have experienced massive growth the year after a high school program has been initiated and they are planning on another major increase this season. They do not have the fields to accommodate the growth. He estimates a field can be constructed and improvements made to #9 for an approximate cost of $25,000. Both associations are willing to contribute their available funds and volunteer labor to assist with construction of these projects, however they do not have enough funds to pay for them entirely. They requested the city fund the balance needed. Skip Keller stated the softball plan does not include irrigation and he would not recommend constructing the fields without it. The cost of irrigation is approximately $9,000. Parks and Recreation Advisory Board Minutes of October 3, 1994 Page 3... The cost of the construction would be approximately $65,000 for baseball and softball field construction and improvements. Baseball would contribute $7,000, softball $3,324 towards their construction projects. They request $55,000 be funded from the Voluntary Park Fund or other available sources. Mike Billings made a motion to recommend $55,000 be allocated from the Voluntary Park Fund ($25,000 - Baseball; $30,000 Softball) for the construction and improvements to fields at City Park. All work is to be under the direction of Parks and Recreation Coordinator, Skip Keller. Baseball is to contribute a minimum. of $7 ,000; Softball a minimum. of$3,324 towards the costs of the projects. Ray Brockie seconded the motion which carried by a nnsmimous vote. 2. RAY BROCKIE Ray Brockie requested time to discuss some of his concerns about the timing of the distribution of the agenda and minutes to board members stating the Friday prior to a meeting was not sufficient time for review and to make recommendations. He requested the agendas and minutes be distributed two weeks prior to a meeting. He also felt minutes should be distributed to more organizations such as homeowners associations, realtors, etc. so more people will have information about the Board's activities. After much discussion, the consensus of the Board was that one week prior to the meeting would be sufficient notice. Ray Brockie made a motion that staff distribute upcoming Park Board agendas and the previous month's Minutes not later than one week prior to the meeting date. Paul Vigiletti seconded the motion which carried by a unAnimous vote. The Board also discussed moving meetings to another day of the month. After much discussion it was determined that the first Monday is the most convenient for the majority of the members. In the event a holiday falls on the first Monday they discussed moving the meeting to the following Tuesday or Wednesday rather than waiting until the following Monday. 3 Parks and Recreation Advisory Board Minutes of October 3, 1994 Page 4 Ray Brockie made a motion to move the meeting to the Tuesday immediately following a Monday holiday. Chuck Walton seconded the motion which failed by a majority vote. Members in favor of the motion were: Ray Brockie, Chuck Walton. Members opposed were: Mike Billings, Paul Vigiletti, Pat Horn and Yvonne Hatton. In the event a holiday falls on the fIrst Monday, the meeting will be scheduled for the second Monday of the month. 3. DISCUSSION OF CITIZEN SURVEY Bob Greenback, city intern, presented a proposed survey of citizens for the Board's review. The purpose of the survey is to determine the current needs of the citizens in relation to the Parks and Recreation Department facilities and services. After much discussion it was agreed that Pat Horn would meet with Bob Greenback to adjust the survey to address the Board's concerns and bring back a revised survey to the next meeting for Board approval. No action taken. 4. DISCUSSION AND CONSIDERATION OF TURKEY TROT DURING THANKSGIVING WEEKEND. Pat Horn presented a proposal that the Board sponsor a Turkey Trot Thanksgiving Day, stating there is not enough activities for adults. It could be held as a fund raiser or a way to tie input into something besides youth sports and to further the understanding of the department. He stated people go to other cities and this event would keep people at home. It was the consensus of the Board that the event not be held this year due to the time constraints of hosting an event of this magnitude. 4 Parks and Recreation Advisory Board Minutes of October 3, 1994 Page 4... 5. REQUEST FROM VOLUNTARY PARK FUND- $1,400. TO FUND TROUT FISHING DERBY Paul Vigiletti made a motion to recommend approval of $1,400 from the Voluntary Park Fund to host a Trout Fishing Derby. Mike Billings seconded the motion which carried by a UJlAnimous vote. 6. DISCUSSION OF F.A.C.T.S. BROCHURE ALTERNATIVES Staff presented the previous F.A.C.T.S. brochure and Summer Fun Book and requested Board input and recommendations for future publications. Members recommended making more like a newspaper, using a larger font size and allowing more white space. OLD BUSINESS 1. DISCUSSION AND CONSIDERATION OF RESOLUTION 94-1042 Pat Horn briefed the Board on City Council action to approve Resolution 94- 1042 by a unanimous vote thereby keeping nonresident fees in the general fund. After much discussion, Steve Hahn made a motion to recommend the City Council increase the Parks and Recreation Department budget in relation to the amount of nonresident fees collected. Chuck Walton seconded the motion which carried by a unanimous vote. 2. UPDATE ON INTRAMURAL BASKETBALL PROGRAM AND STATE TOURNAMENT Staff updated the Board on the basketball program and the coordinated efforts with the City of Grapevine and GCISD. Colleyville will be offering leagues for U6 and U8 for both cities; each city will offer their own UIO, U12, U14 leagues, and Grapevine will offer UI6 and UI8 leagues for both cities. The Basketball Advisory Board has done an excellent job of working through the details of setting up this year's league. 5