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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-3/7/1994 PARKS AND RECREATION ADVISORY BOARD MINUTES MARCH 7, 1994 CALL TO ORDER: Chairman Pat Horn called the meeting to order at 6:37 p.m. on Monday, March 7, 1994. ROLL CALL: PRESENT: Pat Horn, Rich Hendler, Steve Rahn, Paul Vigiletti, Chuck Walton, Mike Billings, Ray Brockie; Skip Keller, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor ABSENT: Yvonne Hatton SPECIAL GUEST: Bill Carroll, President Girl's Softball APPROVAL OF MINUTES Chuck Walton made a recommendation the February 7, 1994 Minutes be amended to reflect Steve Rahn seconded the motion to adjourn. Mike Billings made a motion to approve the February 7, 1994 Minutes as amended. Paul Vigiletti seconded the motion which carried by a unanimous vote. NEW BUSINESS 1. DISCUSSION AND CONSIDERATION OF YOUTH ATHLETIC PARTICIPATION RESIDENTS - NON RESIDENTS Pat Horn briefed the Board on the City Council members question regarding limiting participation in youth athletics to city residents only. Discussion ensued concerning reasons why participation should not be limited. Mike Billings made a motion to not limit participation in city sponsored/cosponsored youth athletic leagues for the following reasons: 1. Limitation would be contrary to the established goal to improve public relations. 2. G .C.I.S.D. students cannot be excluded from participation in programs which utilize school facilities. 3. Many school boundaries overlap with other cities; children want to participate with their friends. 4. Our associations participate with other associations who do not limit our children's participation in their leagues. It would be very difficult to tell their children they cannot participate in CoIIeyviIle leagues. Paul Vigiletti seconded the motion which carried by a unanimous vote. COMMUNITY CENTER UPDATE Paul Vigiletti updated the Board on the progress on the Community Center. The elevation has been picked and preliminary plans are in. They are working on lines for lights, wiring, etc. OLD BUSINESS 1. DISCUSSION OF LIGHTING AT KIDSVILLE Staff reported there are three or four groups with plans for the park area surrounding Kidsville, but no master plan has been developed. Staff recommended not spending money for permanent lighting until a master plan is developed. Staff reported TU Electric will install security lighting with underground wiring at no cost. The only charge to the City will be $8.50 per month, per pole. Four poles are recommended. Paul Vigiletti made a motion to approve TV Electric installing security lighting at KidsviIIe. Mike Billings seconded the motion which carried by a unanimous vote. 2. YOUTH SPORTS UPDATE A. Current Seasons Staff updated the Board on the youth sports seasons. Soccer has started and has some problems with the season extending beyond the dates in the Facilities Use Agreement. Softball is in order and dates conform to the Agreement. The City will host a select tournament in July with 8-10 teams; possibly a recreation tournament in June. Baseball season will be held as scheduled. The coach's looks were delayed due to rain; MVP Baseball Camp will be held during spring break. B. Conflicts of the overlapping seasons Pat Horn and Bill Carroll(President, Girls Softball) addressed the Board concerning the extended soccer season and the problems it has caused and the violation of the youth sports summit agreements. For the first time softball has been asked to move their opening day to accommodate the extended soccer season. C. Final Youth Basketball report Staff reported the basketball season was very successful with minimal problems experienced. After reviewing the final report (attachment #1) Board members recommended improving the program and running comparable to other programs; i.e. trophies, full uniforms, etc. members were very concerned that profits from program $9,800+ are placed in the general fund. Pat Horn made a recommendation that all excess funds from recreation programs be placed in the Voluntary Park Fund; would like staff report at. next meeting on feasibility of going back and taking excess basketball funds in the Voluntary Park Fund. No action taken 3. UPDA TE ON LONGWOOD PARK DEVELOPMENT MEETING Staff reported a meeting is scheduled for Monday, March 21, 7: 00 P. M. to discuss with the Longwood and Kimzey Park area residents improvements to Kimzey Park until plans can be developed for Longwood Park. Pat Horn and Steve Rahn will attend the meeting. No action taken 4. DISCUSSION OF GOALS AND OBJECTIVES A. Committee assignments Committee members formed committees for the five major areas of the established goals and objectives. Committee members will hold meetings and report on a monthly basis. Committee members are as follows: Public Relations - Ray Brockie, Rich Hendler, Pat Horn Baseball Field Improvements - Pat Horn, Mike Billings, Skip Keller Maintenance Assessment - Steve Rahn, Ray Brockie Alternative Funding - Mike Billings, Steve Rahn, Ray Brockie Growth of Arts - Paul Vigiletti, Chuck Walton Sharon Curry 5. DISCUSSION OF ESTABLISHING A SEPARATE FUND FOR NON-RESIDENT FEES Board members discussed various option s for depositing non-resident fees so they could be utilized for maintenance. After much discussion, members agreed that the Voluntary Par Fund is a good place for the fees. No action taken 6. STAFF REPORTS A. Resurfacing of Tennis Courts Staff reported Alan Linford recommends holding off on this issue. The School Board/District is still in discussion stages. It looks promising that the district will resurface the courts as a maintenance item; plans for construction of courts at Heritage Middle School are still being discussed. B. Colleyville Nature Center Dedication Dedication ceremony very successful; staff prepared programs for the opening; well attended in spite of cold, wet weather. C. Update on adult softball and volleyball leagues Staff reported registrations are beginning for an adult co-ed league that will be played on Sunday afternoons; will start league with four teams to get going. Adult volleyball has been advertised in FACTS book, little interest, other methods will be used as warmer weather approaches. D. Report on soccer fields Staff reported new fields being aerated with 10" drill type aerator; holes being filled with sand to help improve root system. E. Park Land Dedication Fund Presented financial report (attachment #2) for fund; discussed various options for utilizing funds. Board members requested staff check on Timmaron; no funds recorded from this development. F. Voluntary Park Fund Presented financial report. Discussed status of project funds have been allocated for. BOARD MEMBER REPORTS No reports at this time OTHER CONCERNS Discussed construction of new baseball field at City Park, association field improvements. Discussed if funds raised by baseball and being used for field improvements fall into Donation Policy guidelines. Paul Vigiletti made a motion to adjourn the meeting at 10:02 p.m. Chuck Walton seconded the motion which carried by a unanimous vote.