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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-1/9/1995 DRAFT...DRAFT...DRAFT...DRAFT...DRAFT...DRAFT PARKS AND RECREATION ADVISORY BOARD MONDAY, JANUARY 9, 1995 MINUTES CALL TO ORDER Ray Brockie called the meeting to order at 6:30 p.m. on Monday, January 9, 1995 ROLL CALL MEMBERS PRESENT: Rob Benefield, Ray Brockie, Yvonne Hatton, Rich Hendler, Ray Ramsey, Tom Schlich, Paul Vigiletti, Chuck Walton ABSENT: None STAFF: Jan Belcher, Assistant City Manager; Skip Keller, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor; Joy Tailford, Parks & Recreation Secretary INTRODUCTION OF NEW MEMBERS ORIENTA TION J an Belcher welcomed the new members and proceeded to give to them a broad picture of the purposes and function of the Park Board. Ms. Belcher reviewed the orientation packet which included a welcome letter, bylaws, Park Board overview, organizational chart, ordinances including establishing the Park Board, Park Ordinance, Park Land Dedication Fund Ordinance and Nature Center Hours of Operation. Policies including the Building Rental Policy and Pavilion Rental Policy were also included. Other items included a calendar, 1994 Goals and Objectives, mail and Phone List, previous meeting agendas and minutes, business cards for Jan, Skip and Sharon and the Park Master Plan. She stated that the Board's responsibility is to act in an advisory capacity to the City Council and staff She requested the Board look at the park system to assure that it is accessible and safe for all citizens. She further pointed out the importance of their being a conduit of information from the citizens to the staff The need to update the park master plan was reviewed, since our plan does not currently include criteria that the Texas Parks and Wildlife Department (TPWD) requires. The grant process is very competitive and there is a need to match all of the TPWD requirements. The cost of a professional master plan update is unknown. Based on estimates from other cities costs may be prohibitive. The idea to use and build on the old plan in order to meet required changes was an acceptable alternative. Also discussed was the need for longe range planning for use of the Park Land Dedication Fund and the Voluntary Park Fund. She requested the Board work on this and the update of the master plan at upcoming Park Board meetings. Parks and Recreation Advisory Board Minutes of December 9, 1994 Page 2... ELECTION OF OFFICERS: Yvonne Hatton nominated Rich Hendler as Chairman. Paul Vigiletti seconded the nomination which carried by a unanimous vote. Paul Vigiletti nominated Yvonne Hatton as Vice Chairman. Chuck Walton seconded the nomination which carried by a unanimous vote. Yvonne Hatton nominated Raymond Brockie as Secretary. Paul Vigiletti seconded the nomination which carried by a unanimous vote. The Board discussed the need to follow Roberts Rules of Order, not taking action on items not on the agenda, and the length of time allowed for speakers and revisions to the agenda format. Jan Belcher, asked if the Board would choose to follow Roberts Rules of Order in a strict or casual manner. Those present preferred the more casual approach that has been its function in the past. The Board suggested a visitor sign in sheet, which would give a time limit of five minutes for visitors. An agenda item time limit of 15-20 minutes was decided on. The board discussed a time for the adjournment of Board meetings and agreed to a target of9:30 pm. APPROVAL OF DECEMBER 9, 1994 MINUTES RAY BROCKIE MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. PAUL VIGILETTI SECONDED THE MOTION. Discussion ensued on a motion that was omitted from the December Minutes. The Board requested the City Council issue a proclamation to the Basketball Advisory Board thanking them for hours of hard work and for a very successful season. Board members also requested the memos distributed at the December meeting be included with the December minutes. They also requested the minutes reflect discussion regarding the expenditures from the youth basketball revenues. City staff promised an answer to the Basketball Advisory Board. RAY BROCKIE WITHDREW IDS MOTION TO APPROVE THE MINUTES AS PRESENTED. CHUCK W ALTON MADE A MOTION TO APPROVE THE DECEMBER MINUTES INCLUDING THE CHANGES DISCUSSED ABOVE. YVONNE HATTON SECONDED THE MOTION. ALL MEMBERS VOTED IN FAVOR OF THE MOTION EXCEPT RAY BROCKIE WHO ABSTAINED. Parks and Recreation Advisory Board Minutes of December 9, 1994 Page 3... ELECTION OF PARKLAND DEDICATION COMMITTEE MEMBER PAUL VIGILETTI MADE A MOTION TO NOMINATE YVONNE HATTON. RAY BROCKIE SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. OTHER BUSINESS 1. TREE CITY Rich Hendler briefed new Board members on the history and background of Tree City USA. Board members discussed how to proceed, as well as various member's and staff member's roles in preparation for a new presentation to the City Council. A subcommittee was formed consisting of Tom Schlich, Yvonne Hatton and Rich Hendler to further study the issue. Rich Hendler will give a report to the Board at the February meeting. Staffwill complete a review of current expenditures and manhours that can be used towards satisfying the Tree City criteria. This will be presented at the February meeting. 2. KIMZEY PARK UPDATE Jan Belcher reported the Kimzey Park project is on hold due to information received from TPWD that the Bransford Parkland Trust must have a 501 (c)3 tax exempt designation from the IRS before land can be used as a matching grant. Also revision of the park master plan is required by TPWD before our grant application can be submitted. It will be pursued for the June 1995 grant cycle if the 501 (c)3 designation is received. She also briefed the Board that the December recommendations that the City Council use Voluntary Park Fund monies to pay for point evaluation and environmental studies for Kimzey Park and City Park Annex be postponed until the 501(c)3 status is resolved. 3. MASTER PLAN REVIEW PROCESS Rich Hendler asked staff to prepare information to help the Board begin the Park Master Plan review process. Staff is currently working on a walk-through of each park and will have a completed prioritized list of needs for each park for the February meeting. 4. ENVIRONMENTAL BOARD LETTER The Chairman of the Envir.onmental Board requested a letter be distributed to the Parks Board regarding Christmas tree chipping. This item will appear on the February meeting agenda. Parks and Recreation Advisory Board Minutes of December 9, 1994 Page 4... YVONNE HATTON MADE A MOTION TO ADJOURN THE MEETING AT 10:00 P.M. RA Y BROCKIE SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE.