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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-11/2/1998 PARKS AND RECREATION ADVISORY BOARD MINUTES November 2, 1998 Chair Rich Hendler called the meeting to order at 7:05 p.m. on Monday, November 2, 1998, at the Parks and Recreation office. ROLL CALL: Members: Chair Rich Hendler, Councilman Nelson Thibodeaux, William Recker, Joe Noorlag, Laura Ann Travis, Ken Crooks, Mike Billings and Dan Witte. Absent: Tanya Copple, Alan Linford, G-CISD Liaison Staff: Dianne McWethy, Assistant City Manager, Chris Steubing, Project Engineer, Cynthia Singleton, Office Assistant Guests: Bill Campbell, DFW Football Association Representative I. Approval of September 14, 1998, Parks and Recreation Advisory Board Minutes. Mike Billings moved and Dan Witte seconded the motion to accept the September 14,1998, Parks and Recreation Advisory Board minutes. II. Presentation to Rich Hendler Bill Recker presented a plaque to Rich Hendler in appreciation for four years of service as Chairman of the Parks and Recreation Advisory Board. III. Election of Officers Mike Billings nominated Bill Recker for Chairman of the Parks and Recreation Advisory Board and the vote was unanimous in favor of the nomination. Mike Billings nominated Joe Noorlag for Vice-Chairman and the vote was unanimous. IV. Presentation by Colleyville PeeWee Football Bill Campbell, Dallas Fort Worth Football Association Representative, presented an overview of the Colleyville PeeWee Football Association and outlined the needs of the association. The organization has practice each week night and Saturday games at Colleyville Middle School. As a result of a 20% to 30% growth, the association is requesting assistance to identify additional lighted practice fields. Mr. Campbell presented several options for consideration: a. Add lighted practice field west of existing Colleyville Middle School practice field b. Add four lights to Colleyville Middle School game field c. Add lighted practice field east of existing Colleyville Middle School practice field d. Develop a portion of the City of Colleyville practice soccer fields for joint use by baseball, soccer and football The Parks Board requested that staff schedule a meeting with representatives of the Colleyville Youth Sports Associations and G-CISD School Board Liaison, Alan Linford, to review and discuss these alternatives. V. Presentation by Jamie Thibodeaux, COlleyville Proud Chair, for Tree City USA Councilman Thibodeaux reviewed and discussed the four criteria for the establishment of Tree City USA, which are as follows: a. Volunteer Tree Board b. Community Tree Ordinance c. Forestry Program Supported by an Annual Budget of $2 Per Capita d. Arbor Day Celebration Rich Hendler motioned that the Parks and Recreation Advisory Board approve the use of Voluntary Park Funds, in an amount not to exceed $400.00, to assist with the preparation of the Tree City USA application by the December 31, 1998 deadline. Dan Witte seconded and the vote was unanimous. The Parks Board established a subcommittee consisting of Rich Hendler and Mike Billings, to assist with Tree City, USA application. VI. Discussion and Consideration of Park Land Dedication Ordinance Dianne McWethy, Assistant City Manager, reported that City Council has requested that the Park and Recreation Advisory Board review the current Park Land Dedication Ordinance to provide the City Council with a recommendation for amendments, if necessary, to this ordinance. Joe Noorlag, Bill Recker and Dan Witte will serve on this sub-committee. VII. Discussion and Consideration of Bransford Park Master Plan Dianne McWethy reported that on the basis that the realignment of Bransford Road and the development of a site plan for Bransford Park have been completed, the Parks and Recreation Advisory Board is prepared to reestablish the Bransford Park Master Plan Committee. Dee Barker and other members of the Historical Preservation Committee with Rich Hendler and Mike Billings will serve on the Master Plan Committee. VIII. Discussion and Consideration of Sponsorship and Donation Policies for City Parks Bill Recker, Mike Billings, Ken Crooks and Dan Witte will serve on a committee with the Youth Sports Association representatives to facilitate the establishment of sponsorship and donation policies for our city's park system. The development of sponsorship and donation guidelines and procedures will clearly define the requirements of the donor/sponsor relationship and establish revenue allocations of these sponsorships. IX. Discussion and Consideration of the Use of Voluntary Park Monies for the Construction of the Pleasant Run and Sparger Park Restroom Facilities In consideration of the construction of the Pleasant Run and Sparger Park restroom facilities, it will be necessary for the City to allocate funding in the amount of $354,347. The identified funding sources are as follows: Colleyville Economic Development Corp. FY99 CIP Voluntary Park Funds Utility Funds Total Project Cost $153,603 $150,239* J 50.505 $354,347 *Includes Colleyville Soccer Association Contribution of $78,528 Rich Hendler made a motion that the use of Voluntary Park Funds up to the amount of $150,239 for the project and the acceptance of a donation of $78,528 from the Colleyville Soccer Association to be deposited in the Voluntary Park Fund; and award of a contract to McWilliams Enterprises, Inc. in the amount of $290,762.50 for the construction of the Pleasant Run and Sparger Park Restroom facilities. Ken Crooks seconded the motion and the vote was unanimous. X. Update Parks Project a. McPherson Dairy Site Councilman Thibodeaux reviewed the status of the McPherson Dairy site. b. Woodbriar Park Dianne McWethy provided a status of the Leadership Colleyville XI class project. c. Purchase of G-CISD Property Located Adjacent to Lutheran Church on Pleasant Run Road The City is working with G-CISD for the purchase of the G- CISD school property. XI. Citizen Comments/Presentations Regarding Items Not on the Agenda None XII. Staff Reports XIII. Adjournment The meeting was adjourned.