HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-2/1/1999
PARKS AND RECREATION ADVISORY BOARD
MINUTES
February 1, 1999
Chair Bill Recker called the meeting to order at 7:05 p.m. on Monday,
February 1, 1999, at the Parks and Recreation office.
ROLL CALL:
Members: Chair Bill Recker, Rich
Hendler, Laura Ann Travis, Ken
Crooks, Mike Billings and Dan Witte.
Absent:
Vince Rosen and Joe Noorlag.
Staff:
Dianne McWethy, Assistant City
Manager, Alan Linford, G-CISD
Liaison, Clayton Husband,
Development Coordinator, Dixie
Cawthorne, Administrative Intern and
Cynthia Singleton, Office Assistant
Guests:
Dick Blackard, Developer, Spicewood
Development
I. Approval of January 4,1999 Parks and Recreation Advisory Board
Minutes.
Mike Billings moved and Ken Crooks seconded the motion to accept the
January 4, 1999 Parks and Recreation Advisory Board minutes.
II. Presentation by Dick Blackard, Spicewood Development
Corporation, concerning the Mill Creek Subdivision Development, as
related to Park Issues
Clayton Husband, AICP, Development Coordinator for the City of
Colleyville and Dick Blackard, Spicewood Development gave an overview
of the new portion of the Mill Creek subdivision. After the presentation and
discussion, it was requested that staff research the cost of maintaining the
pond and easement issues.
III. Discussion and Consideration of Funding Support and
Resubmission of the Kimzey Park Grant Application
Dianne McWethy, Assistant City Manager, reported that the City may
prepare a resubmission of the Kimzey Park Grant application by February
26, 1999 to be reconsidered for the spring 1999 funding cycle, with award
by July 31, 1999.
Dan Witte motioned and Rich Hendler seconded the recommendation to
resubmit the Kimzey Park Grant application; the vote was unanimous.
IV. Discussion and Consideration of the Parks and Recreation Donation
Policy
Dianne McWethy, Assistant City Manager, reported that the Donation
Committee, consisting of representatives from the youth sports
associations and the Parks and Recreation Advisory Board established
guidelines for review and recommendation to the Parks and Recreation
Advisory Board and the City Council. This policy also establishes a
Donation Fund, with recommendations for expenditures being considered
by a Parks and Recreation Donation Committee and the Parks and
Recreation Advisory Board for final approval by the City Council. These
monies would be used to enhance the city's park system.
Bill Kutka, Donation Committee representative, will present this item to City
Council on February 2, 1999.
Dan Witte motioned and Mike Billings seconded to accept the Donation
Policy; the vote was unanimous.
V. Discussion and Consideration of the Parks and Recreation
Sponsorship and Advertising Policy
Dianne McWethy, Assistant City Manager, reported that the Sponsorship
and Advertising committee, which consists of representatives from the
youth sports associations and the Parks and Recreation Advisory Board
has worked to develop a policy that will provide a consistent basis for 1)
ball field signage at the City of Colleyville athletic facilities for the purpose
of field improvements and equipment and to off-set registration fees for the
city's cosponsored youth sports associations; and 2) temporary banners
for the purpose of promoting special park related events.
Bill Kutka, Sponsorship and Advertising Committee representative, will
present this item to City Council on February 2, 1999.
Mike Billings motioned and Ken Crooks seconded to accept the
Sponsorship and Advertising Policy as amended; the vote was unanimous.
VI. Discussion and Consideration of the Request for Proposals for the
Parks and Recreation Open Space Plan and appointment of Parks
and Recreation Advisory Board Member(s) to Serve on the Selection
Panel
After discussion, Rich Hendler, Mike Billings, Vince Rosen, Ken Crooks
and Laura Travis agreed to serve on the selection panel. A meeting to
evaluate the firms that responded to the Request for Proposals was set for
February 5, 1999 at 3:00 p.m. at the Parks Annex office. The selection
panel will make a recommendation to the Parks and Recreation Advisory
board and the City Council for final contract award.
VII. Discussion and Consideration of Parks and Recreation Advisory
Board Priorities for the Parks and Recreation Open Space Plan
No action was taken on this item.
VIII. Discussion and Consideration of Colleyville Baseball Association
Request to Build a Practice Field
After discussion, Rich Hendler motioned that the City of Colleyville
contribute up to $10,000 from the Voluntary Park Fund to improve the "G-
CISD site" field for a baseball practice field. Construction and volunteers
and in-kind services would be encouraged from the Colleyville Baseball
Association. A joint effort to address a critical shortage of practice
facilities will be addressed in the future. Dan Witte seconded the motion
and the vote was unanimous.
IX. Project Update:
a. Pleasant Run and Sparger Park Restroom Projects:
Estimated completion date is April 12, 1999
b. Shade Structures at City Park and Pleasant Run Park
All bids were rejected and the project was re-bid.
c. Trail Grant Application for Priority 1
2/17/99: Perform a physical on-site walk and site review of the
Little Bear Creek corridor from the Colleyville Nature
Center to Sparger park to record site observations for
the base map
3/9/99: Public meeting with interested citizens and landowners
to gather input relative to the location and design of the
trail
4/8/99: Public meeting to review schematic design and receive
input from the interested citizens and landowners
7/99: Submittal of grant applications
X. Citizen Comments/Presentations Regarding Items Not on the Agenda
None
XI. Staff Reports
XII. Adjournment