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Home My WebLink AboutLibrary Board-Agenda Packets-2/10/2014City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, February 10, 2014 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER 2. APPROVAL OF MINUTES October 14, 2013 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board members 3b Discussion of the Colleyville Public Library tenth anniversary event 3c Discussion of the Colleyville Public Library 2014 Summer Reading Program 3d Discussion of items for future agendas 4. REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 7, 2014 by 5:00 p.m. Kathy E. Moore Administrative Assistant A quorum of the Colleyville City Council may be in attendance at this meeting. Colleyville Library Board Agenda February 10, 2014 City of Colleyville Page 2 Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Library Assistant at least 48 hours in advance at 817.503.1150, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 14, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Jerome Davis called the meeting of the Colleyville Public Library to order at 6:06 p.m. Roll Call: Present Chairperson Jerome Davis, Board members Billie Tuttle, Thad Bolline, Kay Newton, Victoria Kennedy-Ziegler and Vernon Noronha; Library, Parks and Recreation Director Mary Rodne, Assistant City Manager/Chief Financial Officer Terry Leake, Administrative Assistant Kathy Moore Absent Board members Charna Logan-Gray, and Pam Jones; Ex-Officio member Cecilia Monacelli 2. APPROVAL OF MINUTES August 12, 2013 A motion was made by Kay Newton and seconded by Thad Bolline to approve the August 12, 2013 minutes as presented. Motion approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board members and a Tour of the Library Jerome Davis introduced new member Vernon Noronha to the Board members and staff. Library Director Mary Rodne offered to schedule a tour at his convenience. 3b Election of the Colleyville Library Board Chair and Vice-Chair Jerome Davis made a motion that Thad Bolline serve as Board Chair for the upcoming year and Billie Tuttle seconded the motion. Kay Newton nominated Jerome Davis as Vice-Chair and Victoria Kennedy-Ziegler seconded the motion. The motions carried with a unanimous vote. 3c Library Board Appointment Update Library Director Mary Rodne informed Board members that Pam Jones had submitted a letter of resignation due to family issues, and noted that this would leave the Board Colleyville Library Board Minutes October 14, 2013 City of Colleyville Page 2 with two vacant positions. Rodne added that the City Secretary’s office would be accepting applications through November 26, and that appointments would be made in December. 3d City of Colleyville Fiscal Year 2014 (FY2014) Budget Update Director Rodne updated the Board on the Colleyville Public Library FY2014 budget, and announced that the City Council had approved the Library budget as submitted at the September 17, 2013, City Council meeting. It was noted that the new budget would go into effect on October 1, 2013. Rodne stated that the new budget included a permanent part-time position for a cataloging assistant, which had previously been a temporary position. Additionally, Rodne noted that Council had approved $145,000 from the Voluntary Park Fund for the purchase of library materials, material processing supplies and library programs, as recommended by the Board. Library Director Rodne added that due to the closing of the North Texas Library Partners, staff would be researching other sources for vendor discounts. Discussion continued concerning the types of options available throughout the State. 3e Discussion of the Colleyville Public Library tenth anniversary year events Director Rodne stated that the planning Committee had met and that plans for the event were well underway and noted that the Committee agreed that the event should be an evening for adults. Rodne informed the Board members that Rebecca Miller had consented to serve as the Master of Ceremonies for the evening, and noted that the event would be held 6:30 to 9:00 p.m. Additionally, Rodne noted that plans were underway for refreshments; soft music; displays highlighting programs and activities from the past ten years; tours of the Library; and a program that celebrated ten years of accomplishments, and recognition of those who have supported the Library over the years. 3f Suggested items for future agendas It was agreed that the Board would update and approve the Meeting Room Policy at a future meeting date. Additionally, a request was made to add a review of the Library’s current hours of operations as a future agenda item. The Library Board agreed to hold the next Library Board meeting on December 9, 2013 at 6:00 p.m. It was noted that staff would send out a reminder notice in late November to ensure there would be a quorum. 4. REPORTS 4a Librarian's Report Colleyville Library Board Minutes October 14, 2013 City of Colleyville Page 3 Monthly Statistics Director Mary Rodne gave the Board an overview of the statistics for the months of August and September. Patrons had checked out a total of 39,746 items, 197 Colleyville residents had registered for library cards, library patron visits totaled 15,305, attendance for programs totaled 1,591, and volunteer hours totaled 330 hours. Rodne also reported that the Library’s fiscal year had ended on September 30, 2013, and noted that Library usage had increased over last Fiscal Year in most key performance measures. During Fiscal Year 2012-2013, patrons checked out 250,737 items, 1,282 Colleyville residents had registered for Library cards, patron visits totaled 99,009, and attendance for programs totaled 22,865. Additionally, Rodne noted that virtual visits, tracked through the Library’s downloadable collection websites, were now being included in the Library’s patron visit statistics. Donations Director Rodne reported that the Library had received a total of $629.13 in donations in August and September. In August, donations included: $500 from the Colleyville Lions Club for the purchase of large print books, $47 from the Books ‘n’ Brunch Club for the purchase of refreshments, and $20 from an anonymous donor for the purchase of refreshments for the Books ‘n’ Brunch Book Club. September donations included: $62.13 from the Friends of the Colleyville Public Library from the sale of used books through Better World Books. Library Programs Director Rodne reminded Board members that the City now has a combined program brochure for the Colleyville Public Library and the Recreation Department, and noted that it was only available online. Rodne concluded that the fall program information was currently available online and that registration was open. Rodne added that most of the classes were full and that staff was considering adding additional classes to accommodate the more popular programs. Additionally, a new program, “Home 2 Library Connection” had been added to accommodate home school patrons. Rodne concluded that a draft of the Library’s Winter/Spring program brochure was due that week and it would be available online in January. 4b Friends of the Colleyville Public Library Report President Kay Newton reported that the Friends of the Colleyville Public Library had held a general meeting on September 26. Newton stated that they had adopted a new budget and that new Executive Board officers for FY 2013-2014 had been selected. Newton announced that the new officers included: President, Kay Newton; Vice-President, Nancy Tuuling; Secretary, Billie Tuttle; and Treasurer, Vicki Smith. Colleyville Library Board Minutes October 14, 2013 City of Colleyville Page 4 Additionally, Newton reported that the evening’s program topic covered the use of digital downloads, which people seemed to be very interested in. Newton also noted that Youth Librarian Angela Bailey had accepted another position and that the Friends had donated four books to be placed at the Library in honor of Angela and her work with the Friends. Newton concluded that the Friends planned to decorate a themed holiday tree again this year in front of the City Hall for the Community Decorated tree display. 4c Colleyville Public Library Foundation Report Mary Rodne stated that the Library Foundation had not met recently. However, Rodne noted that the Foundation was planning to meet to discuss plans for the future. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Board member, Vernon Noronha asked how the hours of operation for the Library were determined. Director Rodne stated the hours of operation were determined when the Library originally opened and added that funding availability and staffing were the major factors. Rodne suggested that the Board add hours of operation as a future agenda item. Assistant City Manager/Chief Financial Officer Terry Leake reminded the Board members that it was a requirement for anyone who serves on a Board or Committee to complete the Texas Open Meetings Act (TOMA) online training session. It was noted that the audio presentation lasts approximately one hour and that there is no test. Leake added that a code is given to obtain a certificate of completion, and explained that the certificate of completion should be forwarded to City Secretary Amy Shelley. It was agreed that staff would check to see who still needs to complete the training and that an email link would be sent to those members. 6. ADJOURNMENT A motion way made by Kay Newton and seconded by Jerome Davis to adjourn the meeting of the Colleyville Library Board at 7:04 p.m. Motion approved unanimously. APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Colleyville Library Board Minutes October 14, 2013 City of Colleyville Page 5 Kathy Moore Administrative Secretary City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 02/10/2014 Number 3a Type Regular Agenda Items Department Library Title Introduction of new Colleyville Library Board members Explanation This item is provided to allow for the introductions of the new Colleyville Library Board members. Attachments 1.2014 Colleyville Library Board Roster Library Board PLACE 1 Kay Newton 6002 Meadowhill Colleyville, TX 76034 H: (817) 421-0139 gksafig@aol.com TERM:Sep 2013 - Sep 2015 PLACE 2 Victoria Kennedy-Ziegler 5105 Camelot Drive Colleyville, TX 76034 W: (972) 571-3719 H: (817) 540-1191 drvkennedy@tx.rr.com TERM:Sep 2012 - Sep 2014 PLACE 3 Thad Bolline 3013 Sherwood Lane Colleyville, TX 76034 W: (817) 961-5118 H: (817) 685-8864 public.bollini@gmail.com TERM:Sep 2013 - Sep 2015 PLACE 4 Jerome Davis 1704 Avalon Colleyville, TX 76034 H: (817) 571-2153 davisjerome15@yahoo.com TERM:Sep 2012 - Sep 2014 PLACE 5 Billie Tuttle 202 Madison Square Colleyville, TX 76034 W: (817) 991-1170 H: (817) 581-4188 tuttlebob@sbcglobal.net TERM:Sep 2013 - Sep 2015 PLACE 6 Vernon Noronha 200 Old Grove Road Colleyville, TX 76034 W: (214) 840-4255 H: (817) 576-2050 vernon.noronha@gmail.com TERM:Sep 2013 - Sep 2014 PLACE 7 Charna Gray 3300 Pembrooke Parkway South Colleyville, TX 76034 W: (817) 996--9217 H: (817) 318-8229 cvquilter@verizon.net TERM:Sep 2012 - Sep 2014 ALTERNATE 1 Sue Anne Martinez 1816 Maplewood Trail Colleyville, TX 76034 W: (972) 586-1938 H: (817) 525-5342 sueanne.martinez@aviall.com TERM:Dec 2013 - Sep 2015 ALTERNATE 2 Nancy Andrews 508 Colleyville Terrace Colleyville, TX 76034 W: (817) 917-1940 H: (817) 281-5559 nancya@sbcglobal.net TERM:Dec 2013 - Sep 2015 EX-OFFICIO Cecilia Monacelli 2504 Meandering Court Colleyville, TX 76034 H: (817) 571-6210 cecilia@monacelli.net TERM:Sep 2012 - Sep 2014 EX-OFFICIO Kay Newton 6002 Meadowhill Colleyville, TX 76034 H: (817) 421-0139 gksafig@aol.com TERM:Sep 2012 - Sep 2014 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 02/10/2014 Number 3b Type Regular Agenda Items Department Library Title Discussion of the Colleyville Public Library tenth anniversary event Explanation Library, Parks and Recreation Director Mary Rodne will provide a summary for the Colleyville Public Library's ten year anniversary event, held on November 8, 2013. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 02/10/2014 Number 3c Type Regular Agenda Items Department Library Title Discussion of the Colleyville Public Library 2014 Summer Reading Program Explanation This item is provided for an update and discussion of the Colleyville Public Library's 2014 summer reading program - "Paws to Read". Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 02/10/2014 Number 3d Type Regular Agenda Items Department Library Title Discussion of items for future agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas, and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 02/10/2014 Number 4a Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of October, November, December and January. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Monthly Statistics Report - October 2013 - January 2014 October 2013 October 2012 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 10,0057,65331%10,0057,65331% 115186 ‐38%115186 ‐38% 32,13034,480 ‐7%32,13034,480 ‐7% 130.00357.25 ‐64%130.00357.25 ‐64% 105.75177.00 ‐40%105.75177.00 ‐40% 62612%62612% 2,8282,36919%2,8282,36919% Users UsersCOMPUTERUSE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/OCTOBER 2013 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Users Users 5561 ‐10%5561 ‐10% 301343 ‐12%301343 ‐12% 67105 ‐36%67105 ‐36% 18,35319,532 ‐6%18,35319,532 ‐6% 82257742%82257742% 366366 41435317%70,15066,0936% $2,041.77$2,384.72 ‐14%$2,041.77$2,384.72 ‐14% Digital COLLECTION LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio COMPUTER USE November 2013 November 2012 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 9,3547,11731%19,35914,770 ‐24% 119126 ‐6%23431233% 29,53031,480 ‐6%61,66065,9607% 302.00329.00 ‐8%432686.2559% 112.67316.00 ‐64%218.42493.00126% 4849 ‐2%1101100% 9335,518 ‐83%3,7617,887 ‐52% Users Users COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/NOVEMBER 2013 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Users Users 6597 ‐33%120158 ‐24% 231340 ‐32%532683 ‐22% 6390 ‐30%130195 ‐33% 17,26417,493 ‐1%35,61737,0254% 833534 ‐56%16551,111 ‐49% 363729 174303 ‐43%70,32466,3966% $1,433.94$1,914.19 ‐25%$3,475.71$4,298.91 ‐19% LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Digital COLLECTION COMPUTER USE Zinio December 2013 December 2012 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 8,8085,63456%28,16720,40438% 104121 ‐14%338433 ‐22% 28,48428,5750%90,14494,535 ‐5% 141.00293.00 ‐52%573.00979.25 ‐41% 103.75143.00 ‐27%322.17636.00 ‐49% 1619 ‐16%126129 ‐2% 58745629%4,3488,337 ‐48% Users Users COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE REPORT TO LIBRARY BOARD/DECEMBER 2013 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Users Users 3564 ‐45%155222 ‐30% 192324 ‐41%7241007 ‐28% 4062 ‐35%170257 ‐34% 16,56616,3761%52,18353,401 ‐2% 80958339%2,4641,69445% 4671,196 237 ‐138 ‐272%70,56166,2586% $1,890.41$1,848.142%$5,366.12$6,147.05 ‐13% COLLECTION LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio COMPUTER USE Digital January 2014 January 2013 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 10,2687,21742%38,43527,62039% 137172 ‐20%475605 ‐21% 30,23234,301 ‐12%120,376128,836 ‐7% 176.00315.00 ‐44%749.001,295.00 ‐42% 99.27153.75 ‐35%421.44789.75 ‐47% 372928%1631574% 73761719%5,0859,065 ‐44% Users Users COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/JANUARY 2014 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Users Users 2663 ‐59%181285 ‐36% 285380 ‐25%1,0091,387 ‐27% 8992 ‐3%259349 ‐26% 17,70719,430 ‐9%69,89072,831 ‐4% 86673817%3,3302,43237% 4261,622 ‐1,052 ‐632 ‐66%69,50965,6266% $2,251.68$1,996.7313%$7,617.80$8,143.78 ‐6% Digital COLLECTION LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio COMPUTER USE MO N T H V O L U N T E E R S PE R S - ON S VO L U N T E E N S PE R S - ON S NC L PE R S - ON S SC H O O L PE R S - ON S TE E N / A D U L T CO U R T PE R S -ONSTOTALTOTAL PERSONS Oc t o b e r 3 1 . 5 0 6 0 . 0 0 0 0 . 0 0 0 7 3 . 2 5 1 4 1 . 0 0 1 1 0 5 . 7 5 2 1 No v e m b e r 2 0 . 6 7 5 1 5 . 2 5 4 0 . 0 0 0 7 6 . 7 5 1 4 0 . 0 0 0 1 1 2 . 6 7 2 3 De c e m b e r 1 0 . 7 5 3 9 . 2 5 3 0 . 0 0 0 7 5 . 7 5 1 6 8 . 0 0 1 1 0 3 . 7 5 2 3 Ja n u a r y 1 9 . 9 2 6 0 . 0 0 0 0 . 0 0 0 6 7 . 3 5 2 2 1 2 . 0 0 1 9 9 . 2 7 2 9 Fe b r u a r y 0.000 C O L L E Y V I L L E P U B L I C L I B R A R Y V O L U N T E E R H O U R S FI S C A L Y E A R 2 0 1 3 / 2 0 1 4 Ma r c h 0.000 Ap r i l 0.000 Ma y 0.000 Ju n e 0.000 Ju l y 0.000 Au g u s t 0.000 Se p t e m b e r 0.000 FY T o t a l 8 2 . 8 4 2 0 2 4 . 5 0 7 0 . 0 0 0 2 9 3 . 1 0 6 6 2 1 . 0 0 3 4 2 1 . 4 4 96 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 02/10/2014 Number 4b Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 02/10/2014 Number 4c Type Regular Agenda Items Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments