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HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-4/1/2013City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 1, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER Chairperson Suzanne Hughes called the meeting of the Parks and Recreation Advisory Board to order on April 1, 2013 at 6:01 p.m. ROLL CALL Present: Chairperson Suzanne Hughes, Board Members Ken Llewellyn, Charles Bethards, Carel Tornes, Michelle McGarry. City staff: Library, Parks and Recreation Director Mary Rodne, Assistant City Manager/Chief Financial Officer Terry Leake, Park Superintendant Tim Hightshoe, Recreation Manager Lisa Escobedo, and Administrative Assistant Kathy Moore. Absent: Board Member Thomas Parker, Kathryn Wheat and Brett Oliver 2. APPROVAL OF MINUTES January 7, 2013 Board Member Carel Tornes moved to approve the January 7, 2013 minutes as written. Charles Bethards seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Recreation, Athletics, Tennis, and Senior Reports Lisa Escobedo, Recreation and City Events Manager updated the Board on Recreation, Athletics, Tennis and the Senior Center activities for the months of January through March. Noted highlights for the Recreation Department included the Daddy Daughter Dance in February with over 200 in attendance. The Candy-Free Hoppin’ Good Egg Hunt was held on March 23, due to rain the event was moved indoors to the Library and some activities had to be cancelled; she noted that with the rain, attendance was good with approximately 500 patrons. Parks and Recreation Advisory Board Minutes April 1, 2013 City of Colleyville Page 2 Escobedo stated that the spring athletic season is in full swing with the start of baseball, softball, soccer, lacrosse and girls volleyball; she noted that volleyball had the highest number of teams this season, with 151 players forming 17 teams. The tennis program is also underway and continues to have good participation; along with the spring tennis leagues which had the largest number of teams playing out of Colleyville to date. Highlights from the Senior Center included the annual Senior Prom hosted by the Colleyville Heritage High School leadership class, AARP free tax help started on February 5 and will continue through April 9. Additionally, the seniors took a trip to Covenant Christian Academy for their production of Oliver. 3b Parks Operations and Capital Improvement Status Report Tim Hightshoe, Parks Superintendant gave an update on the Parks and Recreation CIP Project for Pleasant Run Trail, noting that on February 19 City Council approved funding for the Pleasant Run Road improvements which includes the design of the trail. Additionally, he reported on other miscellaneous projects preformed by the Parks Department, which included the addition of “quick start” lines on tennis courts 1 and 2; and the demolition and removal of the pole barn at L.D. Lockett Park, which had become a safety concern. Tim informed the Board on the upcoming items of interest, to include the Clean Sweep event scheduled for April 20, and Texas Junior Anglers on April 27. 3c Update on the Colleyville Senior Center Rebranding Study Library, Parks and Recreation Director Mary Rodne gave an update on the rebranding study for the Colleyville Senior Center. Rodne stated that she and Lisa Escobedo have researched similar projects throughout the country and now have the first draft of necessary components ready for the request for proposals (RFP). She stated that some components to the project would include community input; analysis of the current condition of the Center; a space needs assessment; current programming; community needs; and an overall implementation plan. Additionally, Rodne noted that the Senior Center rebranding project would be coordinated with the upcoming update of the City’s Master Plan. 3d Update of Future Park Plans Tim Hightshoe presented an update on future park projects, stating that along with the rebranding study, the consultant will look at the Pleasant Glade property adjacent to the Senior Center. He noted that a conceptual plan for the property was completed several years ago. Parks and Recreation Advisory Board Minutes April 1, 2013 City of Colleyville Page 3 Hightshoe stated that there was $100,000 in CEDC funds available for park improvements at the L.D. Lockett Park. The City plans to hire a consultant to look at possible uses and/or improvements for the park. Board Chairperson, Suzanne Hughes stated that the Colleyville Garden Club wanted to help fund a botanical garden project, with the possibility of using parkland. Several areas of interest were discussed, noting that she would get with management at a later date. 3e Discussion on items for future agendas Parks and Recreation Board Chair Suzanne Hughes introduced new member Michelle McGarry to the Board, along with Board member and staff introductions. The Board had questions and concerns on connectivity within the trail system, along with issues for funding. Assistant City Manager/Chief Financial Officer Terry Leake stated that she would request City Engineer, Jeremy Hutt to attend the next Parks and Recreation Advisory Board meeting to answer questions and concerns voiced by the Board members. 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Colleyville citizen Chuck Mogged was in attendance for the meeting. There were no citizen comments/presentations regarding items not on the agenda. Board member Carel Tornes suggested the need for citywide training on drought resistant plantings. Mary Rodne informed the group that the Colleyville Garden Club would be hosting a four-part gardening series at the Colleyville Public Library on Saturdays through the month of April; noting that each class would be taught by a master gardener and that one class would cover drought tolerant gardening information. Suzanne Hughes reminded the Board that the next regularly scheduled meeting would be July 1; noting that this date may have to be adjusted due to summer vacation schedules. She requested that members inform staff of any such conflicts. 5. ADJOURNMENT Charles Bethards moved to adjourn the meeting at 6:58 p.m. Carel Tornes seconded the motion. The motion carried with a unanimous vote. Parks and Recreation Advisory Board Minutes April 1, 2013 City of Colleyville Page 4 Minutes taken and prepared by: Kathy E. Moore Administrative Assistant The meeting minutes were approved on October 21, 2013 by a vote of 5-0.