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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-7/8/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT AGENDA 100 Main Street, Colleyville, Texas, 76034 City Council Chambers TUESDAY, JULY 8, 2025 - 5:30 PM 1. CALL TO ORDER 2. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-0102 2a Approval of the minutes of the Colleyville Crime Control and Prevention District Worksession of June 17, 2025 2b Approval of the minutes of the Colleyville Crime Control and Prevention District Board Meeting of July 2, 2024 3. RESOLUTION(S): READING AND PUBLIC HEARING 3a Resolution R-25-0103 Approval of the Fiscal Year 2026 Colleyville Crime Control and Prevention District Budget 3b Resolution R-25-0104 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, July 3, 2025 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. RESOLUTION R-25-0102 A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT ITEMS AT THE MEETING OF JULY 8, 2025 WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and Prevention District Board of Directors action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the Colleyville Crime Control and Prevention District Worksession of June 17, 2025 b. Approval of the minutes of the Colleyville Crime Control and Prevention District Board of Directors Meeting of July 2, 2024 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS, THIS THE 8TH DAY OF JULY 2025. President Bobby Lindamood Aye Director Ben Graves Aye Vice President Brandi Elder Aye Director Kimberly Holt Gunderson Aye Director Scotty Richardson Aye Director Tim Raine Aye Director Mark Alphonso Aye ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Christine Loven, TRMC Bobby Lindamood City Secretary President City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WORKSESSION MINUTES 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor TUESDAY, JUNE 17, 2025 – 5:00 P.M. 1. CALL TO ORDER President Bobby Lindamood called the Colleyville Crime Control and Prevention District Board of Directors Worksession to order at 5:00 p.m. on June 17, 2025, and called the roll. ROLL CALL: President Bobby Lindamood, and Directors Brandi Elder, Mark Alphonso, Scotty Richardson, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: Police Chief Michael Miller, Assistant Police Chief Hillary Wreay, City Manager Jerry Ducay, Assistant City Manager Adrienne Lothery, Assistant City Manager Mark Wood, Public Works and Parks and Recreation Director Lisa Escobedo, Capital Projects Manager Elijah Dorminy, Community Development Director Ben Bryner, Human Resources Director Jesse Perez, Information Services Manager Patrick Stotts, Finance Director Cassie Smith, Accounting Manager Karen Hines, City Attorney Whitt Wyatt, and City Secretary Christine Loven. 2. PRESENTATION AND DISCUSSION 2a Discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2026 budget Police Chief Michael Miller reviewed the history of the CCCPD and noted the District was renewed for an additional 20 years in May 2023, and will be eligible for renewal again in 2043. He then reviewed the FY25 initiatives and progress. Chief Miller reviewed the FY2026 budget noting there is one new funding request being sought, a full-time Network and Cybersecurity Administrator reporting to the Information Systems Management department. He stated annual funding of $54,869 is requested from CCCPD and $54,869 from the Utility Fund. Chief Miller noted it is an unfortunate common occurrence to hear about a city, county, or business being targeted in a cyber attack. Additionally, agency’s across the nation have new federal security requirements to meet by October 1, 2027, and will lead to the modernization of cybersecurity, network, and utility infrastructure. CCCPD Minutes June 17, 2025 City of Colleyville Page 2 The ongoing initiatives provided for in the FY26 budget include funding of salary and benefits for 17 full time, sworn officer positions, five of which are School Resource Officer positions, a part-time Accreditation Coordinator, two part-time Public Service Officers positions, Records Management System software (CentralSquare) and maintenance, various software maintenance agreements, and participation in the Metroport Teen Court Program. Chief Miller stated the budget also includes funding Police Department vehicles, weapons replacement, safety equipment, training, SWAT, Early Warning System/Internal Affairs System Annual Subscription, and the license plate reader camera annual licensing costs. Chief Miller then asked Finance Director Cassie Smith to review the proposed budget. Director Smith provided a year to year comparison and reviewed all general categories of the proposed FY26 budget. There was discussion regarding providing an additional pool of funds for added compensation for police, outside the compensation study. 3. ADJOURNMENT President Lindamood thanked the Board and Chief Miller. There being no further business before the Board, President Lindamood adjourned the meeting at 5:40 p.m. 3. ADJOURNMENT President Lindamood thanked Chief Miller and the Board for the discussion and noted staff will provide the Board with more compensation information prior to the July Board Meeting. President Lindamood adjourned the meeting at 5:40 p.m. MINUTES APPROVED ON THIS THE 8TH DAY OF JULY 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT MINUTES 100 Main Street, Colleyville, Texas, 76034 City Council Chambers - Third Floor TUESDAY, JULY 2, 2024 - 5:00 PM 1. CALL TO ORDER President Bobby Lindamood called the Colleyville Crime Control and Prevention District Board of Directors Meeting to order at 5:04 p.m. on July 2, 2024, and called the roll. ROLL CALL: President Bobby Lindamood, and Directors Brandi Elder, Mark Alphonso, Scotty Richardson, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: Police Chief Michael Miller, City Manager Jerry Ducay, Assistant City Manager Adrienne Lothery, Assistant City Manager Mark Wood, Finance Director Matt Poston, and City Secretary Christine Loven. 2. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-0099 2a Approval of the minutes of the Colleyville Crime Control and Prevention District Worksession of June 18, 2024 2b Approval of the minutes of the Colleyville Crime Control and Prevention District Board Meeting of July 6, 2023 President Lindamood read Resolution R-24-100 in its entirety. There were no questions and Mayor Lindamood opened and closed the public hearing without any speakers. Director Graves made a motion to approve Resolution R-24-0099, seconded by Director Alphonso. The motion carried by the following vote: Ayes: 7 – President Lindamood, Directors Elder, Alphonso, Richardson, Graves, Holt Gunderson, and Raine. 3. RESOLUTION(S): READING AND PUBLIC HEARING 3a Resolution R-24-100 Approval of the Fiscal Year 2025 Colleyville Crime Control and Prevention District Budget Colleyville Crime Control and Prevention District Minutes July 2, 2024 City of Colleyville Page 2 President Lindamood read Resolution R-24-100 in its entirety. Police Chief Michael Miller reviewed the history of the CCCPD and noted the District was renewed for an additional 20 years in May 2023, and will be eligible for renewal again in 2043. He then reviewed the initiatives from previous fiscal years. Chief Miller reviewed the FY2025 budget noting new funding requests: •PowerDMS module called Power Engage, which will allow an increase to the department’s community engagement by measuring citizen satisfaction regarding the department’s level of service. •Purchase of 50 new Motorola Smart radios, as current radios have reached end of life and are no longer serviced or repaired, one-time purchase price of $336,475, with an ongoing cost of $1,440 annually for 10 command staff and supervisor radios with smart feature, which will continue to operate when out of the LTE range. •System upgrades required to the NETCO (Northeast Tarrant County) system. NETCO is a consortium of cities maintaining a trunked radio system in Northeast Tarrant County. Members include Colleyville, Bedford, Euless, Grapevine, Keller, and Southlake. Colleyville share of upgrades is $161,218. •North Tarrant Regional SWAT Team purchase of a Bearcat G3 Armored Vehicle. Chief Miller noted this approval would be from the capital fund at a cost of $77,373 – the total purchase of $368,866 is shared by the cities of Colleyville, Keller, Roanoke, Southlake, and Trophy Club, which comprise the NTR SWAT Team. The ongoing initiatives provided for in the FY25 budget include funding of salary and benefits for 19 sworn officer positions, six of which are School Resource Officer positions, a part-time Accreditation Coordinator, two part-time Public Service Officers positions, Records Management System software (CentralSquare) and maintenance, various software maintenance agreements, and participation in the Metroport Teen Court Program. Chief Miller stated the budget also includes funding all Police Department vehicles, weapons replacement, safety equipment, training, SWAT, Early Warning System/Internal Affairs System Annual Subscription, and the license plate reader camera annual licensing costs. President Lindamood opened and closed the public hearing without any speakers. President Lindamood made a motion to approve Resolution R-24-100 seconded by Director Elder. The motion carried by the following vote: Colleyville Crime Control and Prevention District Minutes July 2, 2024 City of Colleyville Page 3 Ayes: 7 – President Lindamood, Directors Elder, Alphonso, Richardson, Graves, Holt Gunderson, and Raine. 3b Resolution R-24-101 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors President Lindamood read Resolution R-24-101 in its entirety. There were no questions and President Lindamood opened and closed the public hearing without any speakers. Director Raine made a motion to approve Resolution R-24-101, appointing Bobby Lindamood President, and Brandi Elder, Vice President, seconded by Director Richardson. The motion carried by the following vote: Ayes: 7 – President Lindamood, Directors Elder, Alphonso, Richardson, Graves, Holt Gunderson, and Raine. 4. ADJOURNMENT There being no further business before the Board, President Lindamood adjourned the meeting at 5:31 p.m. APPROVED ON THIS THE 8TH DAY OF JULY 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BRIEFING Agenda Number 3a Agenda Date 7/8/2025 Number Resolution R-25-0103 Type Resolution Department Police Title Approval of the Fiscal Year 2026 Colleyville Crime Control and Prevention District Budget Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year and adopt a budget at least 80 days before the start of the fiscal year. During the discussion of the FY2026 proposed CCCPD budget on June 17, 2025, staff presented a complete FY2026 budget proposal and a five-year forecast based on current information. No changes to the FY2026 proposed CCCPD budget were requested. Staff is seeking Board approval of the proposed FY2026 expenditures. Upon Board approval, the CCCPD budget must be submitted to the City Council for consideration within ten days. There is currently an item scheduled for the July 15, 2025 City Council meeting agenda to allow for City Council consideration, should the Board approve the FY2026 CCCPD budget at this meeting. Attachments 1.CCCPD FY26 Budget Presentation 2.FY26-FY31 CCCPD Budget 3.Resolution R-25-0103 Discussion of Proposed FY 2026 Colleyville Crime Control Prevention District Budget (CCCPD) Assistant Chief Hillary Wreay CCCPD Board Meeting July 8, 2025 CCCPD History Creation & Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period. Voters renewed the District for an additional 20 years in 2003 •In 2023, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2043 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” Updates on Initiatives from Previous FYs FY25 Funding Requests Increase Community Engagement with PowerDMS •PowerDMS is a software package that we use for policy management and to facilitate our accreditation process. •We received approval to include the capability for our accreditation/policy team to create test questions on policies to ensure staff fully understands the policies they are signing for. (increase of $1137/year) •We received approval to include a new PowerDMS module called Power Engage which allowed us to increase our community engagement by measuring citizen satisfaction about our level of service. (increase of $14,014 for first year and $9370 / year thereafter) •As of June 1st, we have averaged a 52.77% response rate (372 out of 705) and our average Citizen Positive Satisfaction Score is 92.93%. FY25 Funding Requests Measure Citizen Satisfaction Keep Citizens InformedBoost Morale FY25 Funding Requests Portable Radios (Capital) •We received approval to purchase 50 new Motorola APX NEXT All-Band P25 Smart radios to replace the ones purchased in 2013. •One time purchase price was $336,475. •Ongoing costs of $1440 / year for smart feature (LTE if out of range) for 10 radios to be used by command staff and key supervisors. FY25 Funding Requests NETCO (Northeast Tarrant Co) Radio Consortium (Capital) •NETCO is a consortium of cities maintaining a trunked radio system in Northeast Tarrant County. Members include Colleyville, Bedford, Euless, Grapevine, Keller, and Southlake. •Each member city is responsible for contributing to the infrastructure upgrade of the NETCO system. •There are system upgrades that are required by 2026, but the NETCO board and City Managers chose to fund them in the FY25 budget to take advantage of a 10% discount. •Total costs for the upgrades was $967,309 which was split equally across all 6 member cities. •Colleyville’s portion was estimated to be: $161,218. •Our actual portion was: $137,363.84 FY25 Funding Requests North Tarrant Regional SWAT Team – Bearcat Armored Vehicle (Capital) •Each member city is responsible for contributing to the equipment costs of the NRT SWAT Team. •Total costs for the Bearcat G3 was $386,866 which was split equally across all 5 member cities. •Colleyville’s portion was: $77,373. •Order placed in October of 2024 •Build timeline is approximately 18 months. Anticipated delivery May 2026. New Funding Request for FY26 FY26 Funding Request New Initiative: •Funding for a full-time Network & Cybersecurity Administrator reporting to the Information Systems Management department at $109,738. •Annual funding of $54,869 requested from CCCPD. •Additional $54,869 to be provided via the Utility Fund. •This role will provide immediate and on-going federal security requirement realignment including citywide IT cybersecurity, network infrastructure, and utility enhancements. FY26 Funding Request Citywide Cybersecurity, Network Infrastructure, & Utility Enhancements •Cybersecurity Detection & Response Improvements •Desktops, Servers, etc… •Data Center Modernization & Fortification •Regional CAD\RMS Hardening •Expanded Surveillance Systems & Monitoring •Access Controls, HVAC, Lighting, & Utility Administration •SH26 Network Integration & Management •SCADA Augmentation & Renovation FY26 Proposed Budget Ongoing Initiatives: •Funding of Salary and Benefits for seventeen (17) full-time sworn officer positions •We are currently authorized for 50 sworn city-wide •5 of the 17 are our SRO positions •Funding for a part-time Accreditation Coordinator position •Funding for 2 part-time Public Service Officer positions •Records Management System software (CentralSquare) and maintenance •Various software maintenance agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs FY26 Proposed Budget Ongoing Initiatives (cont): •Police Department vehicles primarily funded through CCCPD budget •Utilizing Enterprise for all fleet needs city-wide. •Continuation of weapons replacement schedule •Funding for SWAT training and equipment. We fill up to 3 slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. •Funding for safety equipment and on going replacement, these items include collapsible rubber base traffic cones for each patrol unit •Funding for Early Warning System / Internal Affairs System Annual Subscription FY26 Proposed Budget Ongoing Initiatives (cont): •License Plate Reader camera annual licensing costs •Funding for Crime Scene Response •Funding for annual training for de-escalation / crisis intervention and leadership development training New Initiative: •Funding for a full-time Network & Cybersecurity Administrator. FY26 Proposed Budget Questions and Discussion? City of Colleyville 2026 2027 2028 2029 2030 2031 CCCPD Fund Projection Proposed Budget Revenues: SALES TAX 2,700,000 2,754,000 2,809,080 2,865,262 2,922,567 2,981,018 SALE OF SURPLUS PROPERTY 50,000 50,000 50,000 50,000 50,000 50,000 INVESTMENT INCOME/(LOSSES)90,000 90,000 90,000 90,000 90,000 90,000 MISCELLANEOUS (SRO)900,000 900,000 900,000 900,000 900,000 900,000 CARES ACT DISTRIBUTION - - - - - - CONTRA LEASE PROCEEDS - - - - - - Total Revenues 3,740,000 3,794,000 3,849,080 3,905,262 3,962,567 4,021,018 Expenses: Eng Prof Svcs - Capital Outlay - - - - - - Police Administration - Expense 436,875 445,613 454,525 463,615 472,888 482,345 Police Patrol - Expense - - - - - - Police Patrol - Salaries & Benefits 1,939,059 2,016,621 2,097,286 2,181,178 2,268,425 2,359,162 Police SRO - Salaries & Benefits 757,561 787,863 819,378 852,153 886,239 921,689 Police SRO - Expense - - - - - - Information Services - Salaries & Benefits 54,189 56,357 58,611 60,955 63,393 65,929 Motor Vehicle Replacement 500,000 400,000 400,000 400,000 400,000 400,000 Total Expenses 3,687,684 3,706,454 3,829,800 3,957,901 4,090,945 4,229,125 Operating Transfers: Transfers-out (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) Total Operating Transfers In/(Out)(25,000) (25,000) (25,000) (25,000) (25,000) (25,000) Operating Surplus/(Deficit)27,316 62,546 (5,720) (77,640) (153,378) (233,107) Capital Plan Expenditures (400,000) - - - - - Net Change in Available Funds (372,684) 62,546 (5,720) (77,640) (153,378) (233,107) Available Funds, beginning 3,640,005 3,267,321 3,329,867 3,324,147 3,246,507 3,093,129 Available Funds, ending 3,267,321 3,329,867 3,324,147 3,246,507 3,093,129 2,860,022 90-day Operating (Reserve Policy)921,921 926,613 957,450 989,475 1,022,736 1,057,281 Available Funds Above/(Below) Policy 2,345,400 2,403,253 2,366,697 2,257,032 2,070,393 1,802,741 Projected Budget RESOLUTION R-25-0103 A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2026 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WHEREAS, the laws of the State of Texas require an annual budget be adopted by the Board of Directors; and WHEREAS, the laws require the budget includes projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate, and the projected ending fund balance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT the Fiscal Year 2026 budget amounts for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5% are as follows: Projected Revenue Received in Fiscal Year 2025 $3,755,000 Projected Cash on Hand as of October 1, 2025 $3,640,000 Revenues $3,740,000 Expenditures $4,112,684 Projected Ending Fund Balance at September 30, 2026 $3,267,321 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS, THIS THE 8TH DAY OF JULY 2025. President Bobby Lindamood Aye Director Ben Graves Aye Vice President Brandi Elder Aye Director Kimberly Holt Gunderson Aye Director Scotty Richardson Aye Director Tim Raine Aye Director Mark Alphonso Aye ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Christine Loven, TRMC Bobby Lindamood City Secretary President City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BRIEFING Agenda Number 3b Agenda Date 7/8/2025 Number Resolution R-25-0104 Type Resolution Department Police Title Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Explanation Reading and Public Hearing In accordance with Chapter 501, Section 501.065, of the Local Government Code, the Colleyville Crime Control and Prevention District Board of Directors shall elect from among its members a President and Vice President. Each officer of the Board serves for a term of one year. Attachments 1. Resolution R-25-0104 RESOLUTION R-25-0104 APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors shall elect, from among its members, a President and Vice President in accordance with the Local Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT Director is elected President, and Director is elected Vice President for a one-year term. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS, THIS THE 8TH DAY OF JULY 2025. President Bobby Lindamood Aye Director Ben Graves Aye Vice President Brandi Elder Aye Director Kimberly Holt Gunderson Aye Director Scotty Richardson Aye Director Tim Raine Aye Director Mark Alphonso Aye ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Christine Loven, TRMC Bobby Lindamood City Secretary President