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Home My WebLink AboutCity Council-Agenda Packets-7/1/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JULY 1, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Update on the Library Makerspace WS-2 City Council Priorities Update WS-3 Discussion of the July 1, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Rabbi/Cantor Judy Greenfeld, Congregation Beth Israel PLEDGE OF ALLEGIANCE: City Attorney Sarah Ross 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5054 City Council Agenda July 1, 2025 City of Colleyville Page 2 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25- 5055 4a Approval of the minutes of the regular City Council meeting of June 17, 2025 4b Approval of a Construction Services Agreement with Landscape Lighting of Fort Worth, Inc. dba Illuminations by Greenlee, for the SH26 Electrical and Lighting Extension Project, in an amount not to exceed $512,894, a contingency amount not to exceed $52,000, and authorizing the City Manager to execute the agreement 4c Approval of entering into a Construction Services Agreement with Walker Utilities, Inc., for an amount not to exceed $69,560 and a contingency amount not to exceed $7,000, for the Woodland Hills Channel Restoration project and to share costs with Woodland Hills Homeowner's Association to fund the repairs, and authorizing the City Manager to execute the agreement 4d Approval of the FY2026 fleet replacement schedule 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-25-2334 Consideration of a Special Use Permit for a fence on Lot 3, Block 1, of the McCrady Addition, located at 5820 Bransford Road, Case ZC25-012 5b Ordinance O-25-2335 Consideration of a Special Use Permit for a fence on Lot 8R, Block 3, Oaks of Colleyville Addition, located at 600 Hunter Trail, Case ZC25- 013 5c Ordinance O-25-2336 Consideration of a Special Use Permit for a fence on Lot 35, Block 12, of Ross Downs Estates, located at 6701 Carriage Lane, Case ZC25-014 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-25-5056 Consideration of a variance to the lot size regulations of the RD Two- Family Residential zoning district on Lot 1, Block 14, Woodland Hills Addition, being located at 3301 Bowden Hill Lane North, VC25-002 7. CITIZEN COMMENTS City Council Agenda July 1, 2025 City of Colleyville Page 3 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JULY 1, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25- 5057 9. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 27, 2025 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-1 Agenda Date 7/1/2025 Type Worksession Department Library Title Update on the Library Makerspace Explanation Library Director Jack Pawlowski will provide an update on the makerspace at the library. Attachments 1. Makerspace Update Presentation WS-1 -Library Makerspace Update Jack Pawlowski, Library Director City Council Worksession - July 1, 2025 What is a Makerspace? A library makerspace is a dedicated area within a library where patrons can access tools, technology, and resources to create, innovate, and collaborate on various projects. These spaces often feature equipment like 3D printers, sewing machines, laser engravers, and more, fostering hands-on learning and exploration in areas like science, technology, engineering, art, and mathematics (STEAM). Location The Makerspace will be situated in the A/V alcove on the first floor . Makerspace Equipment Poylprinter 3D printer Epilog Fusion laser engraver Cricut cutting machine Heat press Sewing machines Laminator Makerspace Layout Project Cost: Off-Site Location Project Cost: In-House Location Project Cost: Comparison Project Timeline May – June: Collection reconfiguration June – August: Construction August – September: Equipment and furniture arrives October – November: Setup and training December: Open to the public Library Makerspace Update Questions? City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-2 Agenda Date 7/1/2025 Type Worksession Department City Manager Title City Council Priorities Update Explanation This agenda item provides for an update on the City Council's 2024-2025 priorities and review of the priorities identified for 2025-2026. Attachments 1. Council Priorities Presentation City Council Priorities 2024-2025 Recap / 2025-2026 Update July 1, 2025 Worksession 2024-2025 Priorities 1.Recreation Center – Master Plan Site & Referendum 2.Heroes Park – Bid & Construct 3.Northern Gateway – Flood Study & Property Maintenance 4.Continue Beautification – Public Property and Commercial / Private Property (grants) 5.Bransford Road Trail 6.Continue Branding / Community Spirit – holiday decor, CV on street signs, Panther Paw on fire truck and water tower 7.Property Acquisition Strategy – develop strategy and identify key acquisitions for open space, economic development, or public amenity 2024-2025 Other Action Items •BCC appointment process- update and streamline •Billboard – use more •Share emergency plan w/ Council •Council tour of Bidault House •Electricity to median (Church to Hall- Johnson) •Add capital funding in utility volumetric rate •Keep promoting/marketing our parks •Data collection on park usage •Naming to honor Commissioner Fickes •Nominate David Kelly for Heroes Park •Clean up creek area behind Chick-fil-A •City Hall lobby improvements/décor •Colleyville Challenge Coin •House on Tinker – reach out to property owner / 2025-2026 Priorities 1.Beautification (medians, flags at gateways, Bidault House property, banner arms extension, school property partnership) 2.Open Space (land behind Senior Center, land connecting Nature Center to Sparger Park) 3.Website Update and Communications 4.Connectivity (sidewalks and trails) 5.Events (parade, Haunted Trails) 6.TIF extension 7.Northern Gateway project 8.Field/Court Utilization Assessment (review, maintain, meet with associations) 9.Rec Center site improvements (splash pad, voting building and shade, fencing, signage) 2025-2026 Other Action Items Mayor video encouraging individuals to apply for BCCs (July) Share prior year accomplishments Promote online service request tool (Call on Colleyville) Communications (highlight sidewalk connections added last several years) Business Cards – update for reprints, as needed Share Kenny Updates (website, social media- where is Kenny) CV hat with flag behind CV (like banners) Parade- military or car show and potentially homecoming? Bidault House Improvements (sidewalk, landscaping, lighting, fountain?) Median on Heritage Ave- improve Median from John McCain to Longwood- continue design/theme from other SH26 medians Quarterly development update (Chelsea present at Worksession) Meet with School Board about SROs Check in on Police wellness program- working well? City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-3 Agenda Date 7/1/2025 Type Worksession Department City Secretary Title Discussion of the July 1, 2025, City Council regular agenda items City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 1 Agenda Date 7/1/2025 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-25-5054 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF JULY 1, 2025 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 1ST DAY OF JULY 2025. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven Bobby Lindamood City Secretary, TRMC Mayor RESOLUTION R-25-5055 APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF JULY 1, 2025 WHEREAS,City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of June 17, 2025 b. Approval of a Construction Services Agreement with Landscape Lighting of Fort Worth, Inc. dba Illuminations by Greenlee, for the SH26 Electrical and Lighting Extension Project, in an amount not to exceed $512,894, a contingency amount not to exceed $52,000, and authorizing the City Manager to execute the agreement c. Approval of entering into a Construction Services Agreement with Walker Utilities, Inc., for an amount not to exceed $69,560 and a contingency amount not to exceed $7,000, for the Woodland Hills Channel Restoration project and to share costs with Woodland Hills Homeowner's Association to fund the repairs, and authorizing the City Manager to execute the agreement d. Approval of the FY2026 fleet replacement schedule AND IT IS SO RESOLVED. Resolution R-25-5055 Page 2 of 2 APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 1ST DAY OF JULY 2025. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven Bobby Lindamood City Secretary, TRMC Mayor City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JUNE 17, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, June 17, 2025, at 5:45 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Adrienne Lothery, Assistant City Manager Mark Wood, Police Chief Michael Miller, Assistant Police Chief Hillary Wreay, Fire Chief Mark Cantrell, Public Works and Parks and Recreation Director Lisa Escobedo, Capital Projects Manager Elijah Dorminy, Community Development Director Ben Bryner, Human Resources Director Jesse Perez, Information Services Manager Patrick Stotts, Finance Director Cassie Smith, Accounting Manager Karen Hines, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Enterprise Fleet Management vehicle purchases and sales update Assistant City Manager Adrienne Lothery provided an overview of the City’s utilization of the Enterprise Fleet Management program and introduced Senior Client Strategy Manager Amanda Leggett who provided an industry update. Ms. Leggett provided a recap of the FY24 and FY25 vehicles, highlighting acquisition cost estimates, actual purchase price, and resale value. She presented a list of 27 FY26 replacement vehicles with an estimated acquisition cost of $1.9 million and resale of $327,500. WS-2 Preliminary Budget Presentation Finance Director Cassie Smith provided a preliminary budget for FY26. There was general discussion of rising costs, staff diligence in controlling costs, the compensation study, TIF, and property tax values. WS-3 Discussion of amendments to Chapter 7: Sign Regulations Community Development Director Ben Bryner brought forth suggested changes to Sign Regulations in Chapter 7 of the Land Development Code. The primary focus was on real estate signage due to the number, size, and lack of consistency of these signs throughout the City. City Council Minutes June 17, 2025 City of Colleyville Page 2 There was also discussion of permanent freestanding signs, the length of time an electronic message area can change, wall signs, canopies, and window signs. There was discussion regarding the timeline and size of message signs and signs which must be permitted. WS-4 Discussion of the June 17, 2025, City Council regular agenda items There was no discussion of this item. Mayor Lindamood closed the Worksession at 6:33 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:04 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:10 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION: READING AND PUBLIC HEARING - RESOLUTION R-25-5049 This resolution was not needed. City Council Minutes June 17, 2025 City of Colleyville Page 3 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. Recognition and presentation of Lifesaving Award to Seamus Kelly - Mayor Bobby Lindamood, Police Chief Michael Miller, Fire Chief Mark Cantrell, and Baylor Scott and White - Grapevine Hospital Mayor Lindamood, Police Chief Miller, and Fire Chief Mark Cantrell recognized Seamus Kelly for helping to save his father’s life by applying a tourniquet to his father’s upper thigh following an accidental gunshot wound. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5050 4a Approval of the minutes of the regular City Council meeting of June 3, 2025 4b Approval of the renewal for medical insurance and award of dental insurance to BlueCross BlueShield of Texas (BCBSTX), and authorizing the City Manager to execute the agreements 4c Approval of a Construction Services Agreement with BCR2, LLC for the Bransford Road Shared Use Path Project, in an amount not to exceed $846,897.45 a contingency amount not to exceed $85,000, and a materials testing amount not to exceed $59,325, and authorizing the City Manager to execute the agreement 4d Approval of a Construction Services Agreement with West Texas Rebar Placers, Inc. for the Montclair Drive Sidewalk Improvement Project, in an amount not to exceed $428,138, a contingency amount not to exceed $45,000, a material testing amount not to exceed $34,855, and authorizing the City Manager to execute the agreement 4e Approval to purchase a 2026 International truck with attenuator from Southwest International Trucks of Arlington, a BuyBoard approved vendor, in an amount not to exceed $138,153.09, and authorizing the City Manager to execute the purchase Mayor Lindamood read Resolution R-25-5050 in its entirety. Human Resources Director Jesse Perez presented item 4b, explaining the renewal process and rates for the City’s medical and dental insurance. City Council Minutes June 17, 2025 City of Colleyville Page 4 Public Works and Parks and Recreation Director Lisa Escobedo presented items 4c through 4e. There were no questions. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Alphonso made a motion to approve Resolution R-25-5050, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - May 2025 Finance Director Cassie Smith presented the monthly financial report and reviewed each fund. She noted work is occurring on the FY26 budget and trends are important for helping them to establish conservative projections. She noted all funds are on track. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-25-2331 Consideration of a Special Use Permit for an accessory dwelling on Tract 3, Abstract 211, BBB & C RY Survey, located at 5508 Reagan Road, Case ZC25-007 Mayor Lindamood read the caption of Ordinance O-25-2331. Community Development Director Ben Bryner presented this request for a Special Use Permit (SUP) for an accessory dwelling to allow for an existing 875 square foot accessory building to be converted into an accessory dwelling. The applicant seeks approval to covert the building into a dwelling for his parent. Director Bryner stated if this SUP is approved, it could not be used as a rental facility, and this condition is in the ordinance. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Elder made a motion to approve Ordinance O-25-2331, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. City Council Minutes June 17, 2025 City of Colleyville Page 5 6b Ordinance O-25-2332 Consideration of a Special Use Permit for Massage Therapy Use on Lot 1R, Block 11, Longwood Estates at Ross Downs Addition, located at 7135 Colleyville Boulevard, Suite 101, Case ZC25-009 Mayor Lindamood read the caption of Ordinance O-25-2332. Community Development Director Ben Bryner presented this request to allow for a Massage Therapy Use for the business known as Spirit of Lotus Healing Arts. He noted the business offers massage therapy, sound healing, and guided meditation, and has one employee, the owner and applicant, and is available by appointment only. The hours of operation are from 10:00 a.m. – 5:00 p.m. from Monday to Friday. Per the floor plan, the business uses one room in Suite 101, which is shared with two other tenants. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Holt Gunderson made a motion to approve Ordinance O-25- 2332, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6c Ordinance O-25-2333 Consideration of a rezoning from the AG Agricultural district to R-40 Single Family Residential on a portion of Tract 1 and 1L, Abstract 331, Andrew J. Caldwell Survey, located at 6105 Pleasant Run Road, Case ZC25-010 Mayor Lindamood read the caption of Ordinance O-25-2333. Community Development Director Ben Bryner presented this request to rezone a portion of the property to R-40 Single Family Residential to allow for a separate lot to be subdivided out for construction of a new home, providing for the tract to be platted into two lots. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Raine made a motion to approve Ordinance O-25-2333, seconded by Councilmember Graves. The motion was approved by the following vote: City Council Minutes June 17, 2025 City of Colleyville Page 6 Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-25-5051 Approving support of the Heritage Avenue Bike Trail and Sidewalk Improvements Project and requests for funding through the Texas Department of Transportation 2025 Transportation Alternatives Set- Aside (TA) Program Mayor Lindamood read Resolution R-25-5051 in its entirety. Public Works and Parks and Recreation Director Lisa Escobedo presented this item noting a resolution of support from the City Council is required by the Texas Department of Transportation for this item and the following item, and must accompany the grant application to be considered. She stated this Resolution would request funding to connect off-street pedestrian and cycle facilities along Heritage Avenue from Cheek-Sparger Road to Guadalupe Drive. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Graves made a motion to approve Resolution R-25-5051, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7b Resolution R-25-5052 Approving support of the Cheek-Sparger Shared Use Path Project and requests for funding through the Texas Department of Transportation 2025 Transportation Alternatives Set-Aside (TA) Program Mayor Lindamood read Resolution R-25-5052 in its entirety. Public Works and Parks and Recreation Director Lisa Escobedo presented this item noting a resolution of support from the City Council is required by the Texas Department of Transportation for this item, and the previous item, and must accompany the grant application to be considered. She stated this Resolution would request funding for installation of a 10’ shared use path from Bedford Road, extending to Silverwood Lane. City Council Minutes June 17, 2025 City of Colleyville Page 7 Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Elder made a motion to approve Resolution R-25-5052, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 8. CITIZEN COMMENTS Sayeda Syed, 6705 Sapphire Circle North, discussed the Colleyville Boulevard medians and the Tarrant Appraisal District. 9. REPORTS Colleyville Library Board Minutes - April 14, 2025 Planning and Zoning Commission Minutes - May 12, 2025 Planning and Zoning Commission Worksession Minutes - May 27, 2025 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JUNE 17, 2025 - READING AND PUBLIC HEARING - RESOLUTION R- 25-5053 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:17 p.m. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 1ST DAY OF JULY 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 4b Agenda Date 7/1/2025 Number Resolution R-25-5055 Type Resolution Department Engineering Title Approval of a Construction Services Agreement with Landscape Lighting of Fort Worth, Inc. dba Illuminations by Greenlee, for the SH26 Electrical and Lighting Extension Project, in an amount not to exceed $512,894, a contingency amount not to exceed $52,000, and authorizing the City Manager to execute the agreement Explanation Reading and Public Hearing On September 17, 2024, the City Council approved Resolution R-24-4970, adopting the Capital Improvement Program (CIP) Fiscal Year 2025-2029. The CIP includes $350,000 for the SH26 Electrical and Lighting Extension Project. The SH26 Electrical and Lighting Extension Project consists of extending the median electrical between Glade Road and Centerpark Drive and a portion of the median between Hall-Johnson Road and Church Street. The scope includes coordination with Oncor for the installation of electric meters and fixtures, installation and boring of electrical conduits, installation of wiring, and associated lighting and figures, and repairing any damaged landscaping over the course of the construction. Public notification of the invitation for bids was advertised in the Fort Worth Star- Telegram on April 27, May 4, 11, 18, and 25, 2025. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and Construction Network, and Construct Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local contractors who may be interested in the bid opportunity. The project had 49 plan holders, of which 19 were general contractors, 12 sub-contractors, 7 suppliers, 6 others, 1 manufacturer, 2 plan rooms, 1 engineer, and 1 owner. The City received three sealed bids, which were opened and publicly read aloud on May 28, 2025. Financial Impact The funding source for this project is the TIF. Form 1295 - Acknowledged by City Recommendation Approve City of Colleyville Page 2 City Council Agenda Briefing 4b Attachments 1. Bid Tabulation 2. Construction Services Agreement Unit Price Total Unit Price Total Unit Price Total 1 Mobilization and Bonds in accordance with Specification A- 4.19; for the sum of: LS 1.00 $19,750.00 $19,750.00 $39,580.00 $39,580.00 $52,500.00 $52,500.00 2 Traffic Control, as required by Plans and Specifications, in accordance to City Standards and Details, for the sum of: MO 3.00 $13,950.00 $41,850.00 $2,100.00 $6,300.00 $12,500.00 $37,500.00 3 Erosion control/SWPPP, complete and as shown, detailed and specified, for the sum of: LS 1.00 $74,120.00 $74,120.00 $5,780.00 $5,780.00 $7,500.00 $7,500.00 4 Conduit and power connections to ONCOR, Pedestals and appurtenances for uplights, outlets, and irrigation controllers, complete and as shown, detailed and specified, for the sum of: LS 1.00 $44,564.00 $44,564.00 $18,105.00 $18,105.00 $60,000.00 $60,000.00 5 Electrical Pedestals, complete and as shown, detailed and specified, for the sum of: EA 4.00 $6,875.00 $27,500.00 $11,385.00 $45,540.00 $10,500.00 $42,000.00 6 Boring for sleeves (Under SH 26 from median to Pedestal), complete and as shown, detailed, and specified, for the sum of: LF 148.00 $70.00 $10,360.00 $92.00 $13,616.00 $65.00 $9,620.00 7 BK Tree uplights, complete and as shown, detailed and specified, for the sum of: EA 100.00 $1,085.00 $108,500.00 $985.00 $98,500.00 $1,200.00 $120,000.00 8 GFCI duplex power outlets, complete and as shown, detailed and specified, for the sum of: EA 50.00 $425.00 $21,250.00 $493.00 $24,650.00 $800.00 $40,000.00 9 Conduit for tree uplights, complete and as shown, detailed and specified, for the sum of: LF 3,300.00 $17.35 $57,255.00 $32.00 $105,600.00 $55.00 $181,500.00 City of Colleyville - Colleyville Boulevard Electrical and Lighting Extension Project ID: ENG-2025-004 Illuminations by Grenlee Texas Standard Construction, Ltd. Texan Municipal & Industrial Item Description Unit Quantity Unit Price Total Unit Price Total Unit Price Total Illuminations by Grenlee Texas Standard Construction, Ltd. Texan Municipal & Industrial Item Description Unit Quantity 10 Conduit for GFCI duplex power outlets, complete and as shown, detailed and specified, for the sum of: LF 3,300.00 $7.50 $24,750.00 $32.00 $105,600.00 $55.00 $181,500.00 11 Conductor for tree uplights, complete and as shown, detailed and specified, for the sum of: LF 3,300.00 $7.65 $25,245.00 $14.80 $48,840.00 $55.00 $181,500.00 12 Conductor for GFCI duplex power outlets, complete and as shown, detailed and specified, for the sum of: LF 3,300.00 $5.00 $16,500.00 $14.80 $48,840.00 $55.00 $181,500.00 13 Trench 6" depth in existing landscape for electrical conduit, complete and as shown, detailed and specified, for the sum of: LF 3,300.00 $8.50 $28,050.00 $17.50 $57,750.00 $55.00 $181,500.00 14 Repair and replace existing landscape disturbed by light fixture and electrical installations, complete and as shown, detailed and specified, for the sum of: LF 3,300.00 $4.00 $13,200.00 $8.65 $28,545.00 $25.00 $82,500.00 Grand Total $512,894.00 $647,246.00 $1,359,120.00 _______________________________________________________________________________ 1 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) CONSTRUCTION SERVICES AGREEMENT COLLEYVILLE BOULEVARD MEDIAN ELECTRICAL (Bid #ENG-2025-004) This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective Date by and between Landscape Lighting of Fort Worth, dba Illuminations by Greenlee, a Texas Limited Liability Company, hereinafter called "Contractor", and the City of Colleyville, Texas, hereinafter called "City". RECITALS WHEREAS, City desires Contractor to perform certain work and services set forth in Section 1, below; and WHEREAS, Contractor has expressed a willingness to perform said work and services, hereinafter referred to only as "services", specified in the Contract Documents and Section 1 of this Agreement. NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other herein, City and Contractor agree as follows: Section 1. Scope of Services Upon issuance of a written notice to proceed by City, Contractor agrees to provide to City the necessary services, labor, materials, equipment, and supplies to perform the Colleyville Boulevard Median Electrical (the “Project”), such services being more fully described herein and pursuant to the plans and specifications identified in the Contract Documents (defined below). Section 2. Term of Agreement The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and shall continue until Contractor completes the services required herein to the satisfaction of City and has been paid in full by City, unless sooner terminated in conformance with this Agreement. Section 3. Contract Documents (a) This Agreement is a part of the “Contract Documents”, which include: (1) This Agreement, including all exhibits and addenda hereto; (2) City’s plans, specifications, and all other contract documents for the Project contained in City’s Bid #ENG-2025-004; (3) City’s written notice(s) to proceed to the Contractor; (4) Properly authorized change orders; (5) Contractor’s Bid Proposal (“Proposal” and/or “Response”); and (6) Any other materials distributed by the City that relate to the Project. In the event there exists a conflict between any term, provision, and/or interpretation of the Contract Documents, the documents shall take precedent and control in the order listed above in this section (which shall supersede any conflicting provision concerning priority of contract documents contained in the Bid Packet). If discrepancies are found that may impact Contractor’s performance of the services for the Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions control before undertaking any work on that component of the Project. Should the Contractor fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on _______________________________________________________________________________ 2 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) that component of the Project, the Contractor shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair and/or correct that component of the Project. Section 4. Contractor Obligations (a) Performance of Services. To the extent reasonably necessary for Contractor to perform the services under this Agreement, Contractor shall be authorized to engage the services of any agents, assistants, persons, or corporations that Contractor may deem proper to aid or assist in the performance of the services under this Agreement with the prior written approval of City. The cost of such personnel and assistance shall be a reimbursable expense to Contractor only if authorized in writing in advance by City. Unless otherwise agreed, Contractor shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the Project. (b) Quality Materials. Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all materials, construction, installation and other services furnished by Contractor under this Agreement. Unless otherwise specified in writing by City, all materials shall be new and both workmanship and materials shall be of a good quality. Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in the Contract Documents that, so applied, have well known, technical or trade meaning shall be held to refer to such recognized standards. Contractor shall, without additional compensation, correct or revise any errors or deficiencies in the installation and construction of the Project components to conform as shown in the Project drawings and specifications. (c) Additional Services. All minor details of the work not specifically mentioned in the Contract Documents but obviously necessary for the proper completion of the work, such as the proper connection of new work to old, shall be considered as incidental to and a part of the work for which the prices are set forth in this Agreement. Contractor will not be entitled to any additional compensation therefor unless specifically stated otherwise. Should City require additional services not included under this Agreement, Contractor shall make reasonable effort to provide such additional services at mutually agreed charges or rates, and within the time schedule prescribed by City, and without decreasing the effectiveness of the performance of services required under this Agreement. The terms "extra work" and “additional services” as used in this Agreement shall be understood to mean and include all work that may be required by City to be done by Contractor to accomplish any alteration or addition to the work as shown on the Project plans and drawings. It is agreed that Contractor shall perform all extra work under the direction of the City's representative when presented with a written work/change order signed by the City’s representative, subject, however, to the right of Contractor to require written confirmation of such extra work order by City. No claims for extra services, additional services or changes in the services whatsoever, including any change in pricing or time for performance related to the services will be made by Contractor without first obtaining the City’s written agreement and approval of a work/change order reflecting the same. (d) Independent Contractor. It is understood and agreed by and between the parties that Contractor, while performing under this Agreement, is acting independently, and that City assumes no responsibility or liabilities to any third party in connection with Contractor’s acts or omissions. All services to be performed by Contractor pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of City. Contractor shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement. (e) Inspection of Records. Contractor grants City and its designees the right to audit, examine, or inspect, at City’s election, all of Contractor's Records relating to the performance of services under this Agreement, during the term of the Agreement and any retention period herein. City’s audit, examination, _______________________________________________________________________________ 3 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) or inspection of Contractor’s Records may be performed by a City designee, which may include its internal auditors or an outside representative engaged by City. Contractor agrees to retain Contractor’s Records for a minimum of four (4) years following termination of the Agreement, unless there is an ongoing dispute under the contract; then, such retention period shall extend until final resolution of the dispute. "Contractor's Records" shall include any and all information, materials and data of every kind and character generated as a result of the services under this Agreement. City agrees that it will exercise its right to audit, examine or inspect Contractor’s Records only during regular business hours unless City has provided advance written notice of an alternate time. Contractor agrees to allow City and its designees access to all of Contractor's Records, Contractor's facilities and the current or former employees of Contractor, deemed necessary by City or its designee(s), to perform such audit, inspection, or examination. (f) Certification of No Conflicts. Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby agrees immediately to make full disclosure to the City in writing. (g) No Waiver of City’s Rights. Neither City’s review, approval or acceptance of, nor payment for any of the materials or services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and Contractor shall be and remain liable to City in accordance with applicable law for all damages to City caused by Contractor’s negligent performance of any of the services furnished under this Agreement. (h) Rights-of-Access. City will endeavor to provide such rights of access on any project site as may be reasonably necessary for Contractor to perform any required preliminary site studies, surveys, tests, or other necessary investigations prior to mobilization for the Project. Contractor will take all necessary and reasonable precautions to minimize damage to all personal and real property in the performance of such surveys, tests, studies and investigations. (i) Storm Water Management. When performing or delivering services at or upon any property owned, leased, or managed by the City, or in performance of any services or other acts on behalf of, or at the direction of the City (regardless of location), Contractor shall at all times comply with (i) the City’s Storm Water Management and Discharge Control provisions codified in Chapter 42 of the Colleyville Municipal Code, as amended, (ii) all applicable Minimum Best Management Practice requirements, as defined by the Texas Commission on Environmental Quality, and (iii) any Storm Water Pollution Prevention Plan (SWPPP) applicable to the worksite. Regardless of the applicability of the foregoing regulations, CONTRACTOR SHALL AT ALL TIMES BE RESPONSIBLE FOR IMPLEMENTING SUCH CONTROLS AS MAY BE REASONABLY NECESSARY TO MINIMIZE ANY NEGATIVE IMPACT TO THE STORM WATER COLLECTION SYSTEM OR ENVIRONMENT AND SHALL FOLLOW ALL STATE AND LOCAL ILLICIT DISCHARGE REPORTING PROCEDURES IN THE EVENT OF AN OCCURRENCE OR DISCHARGE. (j) Compliance with Laws. Contractor shall comply with all laws, ordinances, rules, policies, orders, directives, and other regulations governing Contractor’s performance of this Agreement. Section 5. Payment (a) Compensation. City agrees to pay Contractor for all services authorized in writing and properly performed by Contractor in a total amount not to exceed FIVE HUNDRED AND TWELVE THOUSAND, EIGHT HUNDRED AND NINETY-FOUR DOLLARS ($512,894.00) (“Contract Price”), subject to additions or deletions for change orders and/or extra work agreed upon in writing. _______________________________________________________________________________ 4 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) (b) Method of Payment. Unless otherwise agreed by the parties in writing, payment to Contractor shall be monthly based on a monthly progress report and detailed monthly itemized statement for services submitted by Contractor that shows the names of the Contractor’s employees, agents, or subcontactors performing the services, the time worked, the actual services performed, and the rates charged for such services, in a form acceptable to City. City shall pay such monthly statements within thirty (30) days after receipt of a completed submission and City’s verification of the services performed. (c) Schedule of Values and Application for Payment. City may deduct from any amounts due or to become due to Contractor any sum or sums owing by Contractor to City. In the event of any breach by Contractor of any provision or obligation of this Agreement, or in the event of the assertion by any third- party of a claim or lien against City, or the City’s premises, arising out of Contractor’s performance under this Agreement, City shall have the right to retain out of any payments due or to become due to Contractor an amount sufficient to completely protect the City from any and all loss, damage or expense therefrom, until the breach, claim, or lien has been satisfactorily remedied by Contractor. Additionally, City may, on account of subsequently discovered evidence, withhold the whole or part of any payment to such extent as may be necessary to protect itself from loss on account of: (1) defective work not remedied; (2) claims filed or reasonable evidence indicating possible filing of claims; (3) failure of Contractor to make payments promptly to subcontractors or for material or labor which City may pay as an agent for the Contractor; or (4) damages to another contractor or subcontractor. When the above grounds are removed, or Contractor provides a letter of credit, or similar guaranty satisfactory to City (to be determined in City’s sole discretion) which will protect City in the amount withheld because of said grounds, City will release the amounts withheld. Section 6. Performance Schedule (a) Time for Performance. Contractor shall perform all services as provided for under this Agreement in a proper, efficient, timely, and professional manner in accordance with City’s requirements. The time for performance under this Agreement is ninety (90) calendar days. Accordingly, Contractor shall complete all work related to the Project on or before ninety (90) calendar days following the date of City’s written notice to proceed to Contractor. (b) Extensions; Written Request Required. No allowance of any extension of time, for any cause whatever (including an event of Force Majeure), shall be claimed by or granted to Contractor, unless (i) Contractor shall have made written request to City for such extension within forty-eight (48) hours after the cause for such extension occurred, and (ii) City and Contractor have agreed in writing that such additional time shall be granted. As used in this section, the term “Force Majeure” shall mean that Contractor’s performance of the services under this Agreement is prevented or delayed, in whole or in part, to such an extent that Contractor would not be able to complete the services (or any partial component thereof) within the time for performance set forth herein by reason of or through work strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, court judgment, act of God, pandemic, or other specific cause reasonably beyond Contractor’s control and not attributable to its malfeasance, neglect or nonfeasance. Should Contractor timely request an extension of time due to an event of force majeure under this section, City and Contractor may agree in writing to suspended Contractor’s performance until such disability to perform (other than a payment obligation) is removed; provided, that Contractor shall use commercially reasonable efforts to remove any such causes and resume performance of the services under this Agreement as soon as reasonably practicable. _______________________________________________________________________________ 5 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) (c) Costs of Delay. Contractor understands and agrees that time is of the essence of this contract, and that for each day of delay beyond the number of calendar days agreed upon for the completion of the work herein specified and contracted for (after due allowance for such extension of time as may otherwise be provided for extension of time herein), the Owner may withhold permanently from the Contract Price an amount equal to $1,500.00 per day, which the parties agree represents a reasonable estimation of the actual costs that would be incurred by the City in the event of such delay. In the event Contractor's performance under this Agreement is delayed or interfered with, regardless of reason, Contractor shall not be entitled to any increase in fee or price, or to damages or additional compensation as a consequence of such delays. Section 7. Ownership of Project; Bill of Sale; No Liens (a) Title of Ownership. Contractor warrants that title to all services, including all equipment and materials incorporated into the Project, will pass to City no later than the time of final payment. Contractor further warrants that upon payment by City, all services for which payments have been received from City shall be free and clear of liens, claims, security interests or other encumbrances in favor of Contractor or any other person or entity whatsoever. (b) Assignment; Bill of Sale. Contractor agrees, no later than the time of completion of the Project, to assign to City all manufacturer’s warranties relating to equipment, materials and labor used in the Project and further agrees it will at all times perform the services in a manner that will, to the greatest extent possible, preserve all manufacturer’s warranties. If necessary as a matter of law, Contractor may retain the right to enforce directly any such manufacturers’ warranties during the one year period following the date of acceptance of the Project by City; provided, that City’s rights related to the same shall not be subordinate to Contractor’s enforcement rights. CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND SAVE CITY HARMLESS FROM ALL CLAIMS RELATED TO ANY DEMANDS OF SUBCONTRACTORS, LABORERS, WORKMEN, MECHANICS, MATERIALMEN, AND SUPPLIERS OF MACHINERY AND PARTS THEREOF, EQUIPMENT, POWER TOOLS, ALL SUPPLIES ARISING OUT OF THE PERFORMANCE OF THIS AGREEMENT. CONTRACTOR SHALL FURNISH SATISFACTORY EVIDENCE THAT ALL OBLIGATIONS DESCRIBED HEREIN HAVE BEEN PAID, DISCHARGED OR WAIVED UPON CITY’S WRITTEN REQUEST. Section 8. Default; Termination; Abandonment (a) Default; Notice to Cure. A party shall be deemed in default under this Agreement if the party is in breach of a material provision of this Agreement and said breach is not cured within ten (10) days written notice of default by the other party. In the event the breaching party has notified the other party in writing that it is diligently working to cure the breach and has provided reasonable evidence in support of the same, the breaching party shall not be deemed in default until the thirtieth (30th) day following the non-breaching party’s notice of default. (b) Default by Contractor. In addition to default under Section 7(a) above, Should Contractor fail to comply with any term or condition this Agreement applicable to Contractor, or become disabled and unable to comply with any provisions of this Agreement related to the quality or character of the services or time of performance, Contractor shall be deemed in default of this Agreement. If such default is not corrected within ten (10) days after written notice by City to Contractor, City may, at its sole discretion and without prejudice to any other right or remedy: (1) terminate this Agreement and be relieved of any further payment or consideration to Contractor except for all services determined by City to be satisfactorily completed prior to such termination. Payment for work satisfactorily completed shall be for actual costs _______________________________________________________________________________ 6 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) incurred and non-refundable, including reasonable salaries and travel expenses of Contractor to and from meetings called by City at which Contractor is required to attend, but shall not include any loss of profit of Contractor. City may further proceed to complete the services in any manner deemed proper by City, either by the use of its own forces or by resubletting to others; or (2) City may, without terminating this Agreement or taking over the services, furnish the necessary materials, equipment, supplies and/or help necessary to remedy the situation, at Contractor’s sole expense. (b) Suspension or Termination by City. City may suspend or terminate this Agreement for cause or without cause at any time by giving written notice to Contractor. In the event suspension or termination is without cause, payment to Contractor, in accordance with the terms of this Agreement, will be made based on services reasonably determined by City to be satisfactorily performed as of the date of suspension or termination. Such payment will become payable upon delivery of all instruments of service to City and City’s acceptance of the same. If City requires a modification of the services under this Agreement, and in the event City and Contractor fail to agree upon such modification(s), City shall have the option of terminating this Agreement and Contractor's services hereunder at no additional cost other than the payment to Contractor in accordance with the terms of this Agreement for the services reasonably determined by City to be properly performed prior to such termination date. (c) Abandonment. If Contractor should abandon and fail or refuse to resume work within ten (10) days after written notification from the City, or if Contractor fails to timely comply with the orders of the City, when such orders are consistent with the Contract Documents, then, and in that case, where a performance bond(s) exists, the surety on the bond(s) may be notified in writing by City and directed to complete the work (at City’s sole discretion), and a copy of said notice shall be delivered to Contractor. After receiving said notice of abandonment, Contractor shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under contract for the work, may be held for use on the work by the City or the surety on the performance bond, or another Contractor in completion of the work; and Contractor shall not receive any rental or credit therefor, having hereby acknowledged that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. In the event a surety fails to comply with City’s written notice provided for herein, then the City may provide for completion of the work in either of the following elective manners: (1) the City may employ such labor and use such machinery, equipment, tools, materials and supplies as said City may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to Contractor, which shall be deducted and paid by City out of such amounts as may be due, or that may thereafter at any time become due to the Contractor under this Agreement. In case such expense is less than the sum which would have been payable under this Agreement if the same had been completed by the Contractor, then Contractor shall receive the difference. In case such expense is greater than the sum which would have been payable under this Agreement if the same had been completed by said Contractor, then the Contractor and/or its surety (ies) shall pay the amount of such excess to the City; or (2) the City may (under sealed bids when and in the manner required by law) let the contract to another Contractor for the completion of the work under substantially the same terms and conditions which are provided in this Agreement. In the case of any increase in cost to the City under the new contract as compared to what would have been the cost under this Agreement, such increase shall be charged to the Contractor and its surety (ies) shall be and remain bound therefor. However, should the cost to complete any such new contract _______________________________________________________________________________ 7 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) prove to be less than what would have been the cost to complete under this Agreement, the Contractor and/or its surety (ies) shall be credited therewith. (d) Remedies Cumulative. The remedies in this section are cumulative and nothing herein shall be deemed a waiver of any other remedy available to the City under this Agreement, including its remedies upon default provided herein above. Section 9. Insurance Contractor shall during the term hereof maintain in full force and effect all policies of insurance reasonably required by City and in compliance with the Contract Documents. Contractor’s obligation to provide acceptable certificates of insurance is a material condition of this Agreement, and services under this Agreement shall not commence until certificates of insurance have been received, reviewed, and accepted by City. The minimum coverages and limits of liability for the policies of insurance required under this Agreement are maintained by and accessible through the City’s purchasing department. Section 10. Indemnification (a) Release of liability. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICIALS, OFFICERS, EMPLOYEES, OR AGENTS (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE (OTHER THAN THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE CONTRACTOR SHALL WAIVE ALL CLAIMS TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). (b) Contractor’s Indemnity Obligation. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY CONTRACTOR’S PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE, IN WHOLE OR IN PART, FROM OR ARE ATTRIBUTED TO THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). (c) Notice of Claim(s). Contractor shall promptly advise City in writing of any claim or demand against the City, related to or arising out of Contractor’s acts or omissions under this Agreement and shall see to the investigation and defense of such claims or demand at Contractor’s sole cost and expense; provided, that City, at its option and at its own expense, may participate in such defense without relieving Contractor of any of its obligations hereunder. _______________________________________________________________________________ 8 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT. THE PROVISIONS OF THIS SECTION 10 SHALL SURVIVE TERMINATION OF THIS AGREEMENT. Section 11. Notice All notices required by this Agreement shall be in writing and addressed to the parties at the addresses set forth on the signature page(s) of this Agreement (or to such other address that may be designated by the receiving party from time to time in accordance with this section). All notices shall be delivered by (a) personal delivery, (b) certified or registered mail (in each case, return receipt requested, postage prepaid), (c) nationally recognized overnight courier (with all fees pre-paid), or (d) email of a pdf document containing the required notice. Such notice or document shall be deemed to be delivered or given, whether actually received or not, (i) when received if delivered or given in person, (ii) if sent by United States mail, three (3) business days after being deposited in the United States mail as set forth above, (iii) on the next business day after the day the notice or document is provided to a nationally recognized carrier to be delivered as set forth above, or (iv) if sent by email, the next business day. A confirmation of delivery report which reflects the time that the email was delivered to the recipient’s last notified email address is prima facie evidence of its receipt by the recipient, unless the sender receives a delivery failure notification, indicating that the email has not been delivered to the recipient. Section 12. Sales and Use Taxes Contractor understands and acknowledges that City is a governmental entity and exempt from the payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project or otherwise incorporated into the Project. City agrees to provide Contractor such documentation as may otherwise be required by state law to allow Contractor to avoid payment of sales and uses taxes for materials and equipment with respect to the Project to the extent allowed by law. Section 13. Texas Government Code Verifications Contractor’s execution of this Agreement shall serve as its acknowledgement and written verification that: (i) the requirements of Subchapter J, Chapter 552, Government Code, apply to this Agreement and Contractor agrees that the Agreement can be terminated if Contractor knowingly or intentionally fails to comply with a requirement of that subchapter; (ii) pursuant to Texas Government Code Chapter 2270, that Contractor’s organization does not presently boycott Israel and will not boycott Israel during the term of this Agreement; and (iii) pursuant to Texas Government Code Chapter 2251, that Contractor’s organization does not current discriminate against firearm and ammunition industries and will not for the term of the contract. Discriminating means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with the firearm or ammunition industry or with a person or entity doing business in the firearm or ammunition industry, but does not include an action made for ordinary business purposes. Section 14. Miscellaneous (a) Contractor shall not assign or sublet this Agreement, in whole or in part, without the prior written consent of City. (b) Contractor shall comply with all federal, state, county and municipal laws, ordinances, resolutions, regulations, rules, policies, orders, and directives applicable to the services under this Agreement. (c) The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in the state district courts of Tarrant County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said courts. (d) This Agreement contains the _______________________________________________________________________________ 9 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) entire understanding of the parties with respect to the subject matter hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein. (e) The exhibits attached hereto, if any, are incorporated herein and made a part hereof for all purposes. (f) Unless expressly provided otherwise herein, this Agreement may only be modified, amended, supplemented or waived by a mutual written agreement of the parties. (g) In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. (h) Any of the representations and obligations of the parties, as well as any rights and benefits of the parties pertaining to a period of time following the termination of this Agreement shall survive termination. (i) This Agreement may be executed by the parties in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the parties. (j) Each party represents that it has full capacity and authority to grant all rights and assume all obligations granted and assumed under this Agreement. (k) Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. [REMAINDER OF PAGE LEFT BLANK INTENTIONALLY – SIGNATURES ON FOLLOWING PAGE(S)] _______________________________________________________________________________ 10 Construction Services Agreement with Illuminations by Greenlee (Bid#ENG-2025-004) IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of the Effective Date. For City: CITY OF COLLEYVILLE, TEXAS By: Jerry Ducay City Manager Date: For Contractor: ILLUMINATIONS BY GREENLEE By: Terry Lassenigne President Date: Notice Address: City of Colleyville Attn: City Manager 100 Main Street, 3rd Floor City of Colleyville, Texas 76034 E: jducay@colleyville.com ATTEST: By: Christine Loven City Secretary Date: Notice Address: Landscape Lighting of Fort Worth, Inc., dba Illuminations by Greenlee Attn: Terry Lassenigne, President 2840 Simpson Lane Carrollton, Texas 75006 E: terry@illuminationsbygreenlee.com GovDox Colleyville Contract ID: CSA_ED_July 1, 2025_Rev20230112 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 4c Agenda Date 7/1/2025 Number Resolution R-25-5055 Type Resolution Department Public Works Title Approval of entering into a Construction Services Agreement with Walker Utilities, Inc., for an amount not to exceed $69,560 and a contingency amount not to exceed $7,000, for the Woodland Hills Channel Restoration project and to share costs with Woodland Hills Homeowner's Association to fund the repairs, and authorizing the City Manager to execute the agreement Explanation Reading and Public Hearing Last year, the City’s sanitary sewer suffered a break in the pipe. The sewer pipe was repaired, but the concrete drainage channel in the area sustained damage related to erosion. The City has been co-operating with the Woodland Hills Homeowner’s Association (HOA) to coordinate the repairs. The HOA has committed to contributing $9,229 in funding for the repair. The scope of the project consists of restoring the channel in the immediate area of the sewer line utilizing grouted rock riprap, clearing existing trees, and restoring all disturbed areas with hydro-mulch. The City solicited quotes from qualified firms to perform the work. Walker Utilities, Inc. is the lowest qualified bidder. Financial Impact The funding sources for this project is the Capital Utilities fund Recommendation Approve Attachments 1. Construction Services Agreement _______________________________________________________________________________ 1 Construction Services Agreement with Walker Utilities, Inc, CONSTRUCTION SERVICES AGREEMENT WOODLAND HILLS CHANNEL RESTORATION This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective Date by and between Walker Utilities, Inc., a Texas Corporation, hereinafter called "Contractor", and the City of Colleyville, Texas, hereinafter called "City". RECITALS WHEREAS, City desires Contractor to perform certain work and services set forth in Section 1, below; and WHEREAS, Contractor has expressed a willingness to perform said work and services, hereinafter referred to only as "services", specified in the Contract Documents and Section 1 of this Agreement. NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other herein, City and Contractor agree as follows: Section 1. Scope of Services Upon issuance of a written notice to proceed by City, Contractor agrees to provide to City the necessary services, labor, materials, equipment, and supplies to perform the Woodland Hills Channel Restoration (the “Project”), such services being more fully described herein and pursuant to the plans and specifications identified in the Contract Documents (defined below). Section 2. Term of Agreement The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and shall continue until Contractor completes the services required herein to the satisfaction of City and has been paid in full by City, unless sooner terminated in conformance with this Agreement. Section 3. Contract Documents (a) This Agreement is a part of the “Contract Documents”, which include: (1) This Agreement, including all exhibits and addenda hereto; (2) City’s plans, specifications, and all other contract documents for the Project; (3) City’s written notice(s) to proceed to the Contractor; (4) Properly authorized change orders; (5) Contractor’s Bid Proposal (“Proposal” and/or “Response”); and (6) Any other materials distributed by the City that relate to the Project. In the event there exists a conflict between any term, provision, and/or interpretation of the Contract Documents, the documents shall take precedent and control in the order listed above in this section (which shall supersede any conflicting provision concerning priority of contract documents contained in the Bid Packet). If discrepancies are found that may impact Contractor’s performance of the services for the Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions control before undertaking any work on that component of the Project. Should the Contractor fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on that component of the Project, the Contractor shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair and/or correct that component of the Project. Section 4. Contractor Obligations _______________________________________________________________________________ 2 Construction Services Agreement with Walker Utilities, Inc, (a) Performance of Services. To the extent reasonably necessary for Contractor to perform the services under this Agreement, Contractor shall be authorized to engage the services of any agents, assistants, persons, or corporations that Contractor may deem proper to aid or assist in the performance of the services under this Agreement with the prior written approval of City. The cost of such personnel and assistance shall be a reimbursable expense to Contractor only if authorized in writing in advance by City. Unless otherwise agreed, Contractor shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the Project. (b) Quality Materials. Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all materials, construction, installation and other services furnished by Contractor under this Agreement. Unless otherwise specified in writing by City, all materials shall be new and both workmanship and materials shall be of a good quality. Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in the Contract Documents that, so applied, have well known, technical or trade meaning shall be held to refer to such recognized standards. Contractor shall, without additional compensation, correct or revise any errors or deficiencies in the installation and construction of the Project components to conform as shown in the Project drawings and specifications. (c) Additional Services. All minor details of the work not specifically mentioned in the Contract Documents but obviously necessary for the proper completion of the work, such as the proper connection of new work to old, shall be considered as incidental to and a part of the work for which the prices are set forth in this Agreement. Contractor will not be entitled to any additional compensation therefor unless specifically stated otherwise. Should City require additional services not included under this Agreement, Contractor shall make reasonable effort to provide such additional services at mutually agreed charges or rates, and within the time schedule prescribed by City, and without decreasing the effectiveness of the performance of services required under this Agreement. The terms "extra work" and “additional services” as used in this Agreement shall be understood to mean and include all work that may be required by City to be done by Contractor to accomplish any alteration or addition to the work as shown on the Project plans and drawings. It is agreed that Contractor shall perform all extra work under the direction of the City's representative when presented with a written work/change order signed by the City’s representative, subject, however, to the right of Contractor to require written confirmation of such extra work order by City. No claims for extra services, additional services or changes in the services whatsoever, including any change in pricing or time for performance related to the services will be made by Contractor without first obtaining the City’s written agreement and approval of a work/change order reflecting the same. (d) Independent Contractor. It is understood and agreed by and between the parties that Contractor, while performing under this Agreement, is acting independently, and that City assumes no responsibility or liabilities to any third party in connection with Contractor’s acts or omissions. All services to be performed by Contractor pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of City. Contractor shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement. (e) Inspection of Records. Contractor grants City and its designees the right to audit, examine, or inspect, at City’s election, all of Contractor's Records relating to the performance of services under this Agreement, during the term of the Agreement and any retention period herein. City’s audit, examination, or inspection of Contractor’s Records may be performed by a City designee, which may include its internal auditors or an outside representative engaged by City. Contractor agrees to retain Contractor’s Records for a minimum of four (4) years following termination of the Agreement, unless there is an ongoing dispute under the contract; then, such retention period shall extend until final resolution of the dispute. _______________________________________________________________________________ 3 Construction Services Agreement with Walker Utilities, Inc, "Contractor's Records" shall include any and all information, materials and data of every kind and character generated as a result of the services under this Agreement. City agrees that it will exercise its right to audit, examine or inspect Contractor’s Records only during regular business hours unless City has provided advance written notice of an alternate time. Contractor agrees to allow City and its designees access to all of Contractor's Records, Contractor's facilities and the current or former employees of Contractor, deemed necessary by City or its designee(s), to perform such audit, inspection, or examination. (f) Certification of No Conflicts. Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby agrees immediately to make full disclosure to the City in writing. (g) No Waiver of City’s Rights. Neither City’s review, approval or acceptance of, nor payment for any of the materials or services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and Contractor shall be and remain liable to City in accordance with applicable law for all damages to City caused by Contractor’s negligent performance of any of the services furnished under this Agreement. (h) Rights-of-Access. City will endeavor to provide such rights of access on any project site as may be reasonably necessary for Contractor to perform any required preliminary site studies, surveys, tests, or other necessary investigations prior to mobilization for the Project. Contractor will take all necessary and reasonable precautions to minimize damage to all personal and real property in the performance of such surveys, tests, studies and investigations. (i) Storm Water Management. When performing or delivering services at or upon any property owned, leased, or managed by the City, or in performance of any services or other acts on behalf of, or at the direction of the City (regardless of location), Contractor shall at all times comply with (i) the City’s Storm Water Management and Discharge Control provisions codified in Chapter 42 of the Colleyville Municipal Code, as amended, (ii) all applicable Minimum Best Management Practice requirements, as defined by the Texas Commission on Environmental Quality, and (iii) any Storm Water Pollution Prevention Plan (SWPPP) applicable to the worksite. Regardless of the applicability of the foregoing regulations, CONTRACTOR SHALL AT ALL TIMES BE RESPONSIBLE FOR IMPLEMENTING SUCH CONTROLS AS MAY BE REASONABLY NECESSARY TO MINIMIZE ANY NEGATIVE IMPACT TO THE STORM WATER COLLECTION SYSTEM OR ENVIRONMENT AND SHALL FOLLOW ALL STATE AND LOCAL ILLICIT DISCHARGE REPORTING PROCEDURES IN THE EVENT OF AN OCCURRENCE OR DISCHARGE. (j) Compliance with Laws. Contractor shall comply with all laws, ordinances, rules, policies, orders, directives, and other regulations governing Contractor’s performance of this Agreement. Section 5. Payment (a) Compensation. City agrees to pay Contractor for all services authorized in writing and properly performed by Contractor in a total amount not to exceed SEVENTY-SIX THOUSAND, FIVE HUNDRED AND SIXTY DOLLARS ($76,560.00) (“Contract Price”), subject to additions or deletions for change orders and/or extra work agreed upon in writing. (b) Method of Payment. Unless otherwise agreed by the parties in writing, payment to Contractor shall be monthly based on a monthly progress report and detailed monthly itemized statement for services submitted by Contractor that shows the names of the Contractor’s employees, agents, or subcontactors performing the services, the time worked, the actual services performed, and the rates charged _______________________________________________________________________________ 4 Construction Services Agreement with Walker Utilities, Inc, for such services, in a form acceptable to City. City shall pay such monthly statements within thirty (30) days after receipt of a completed submission and City’s verification of the services performed. (c) Schedule of Values and Application for Payment. City may deduct from any amounts due or to become due to Contractor any sum or sums owing by Contractor to City. In the event of any breach by Contractor of any provision or obligation of this Agreement, or in the event of the assertion by any third- party of a claim or lien against City, or the City’s premises, arising out of Contractor’s performance under this Agreement, City shall have the right to retain out of any payments due or to become due to Contractor an amount sufficient to completely protect the City from any and all loss, damage or expense therefrom, until the breach, claim, or lien has been satisfactorily remedied by Contractor. Additionally, City may, on account of subsequently discovered evidence, withhold the whole or part of any payment to such extent as may be necessary to protect itself from loss on account of: (1) defective work not remedied; (2) claims filed or reasonable evidence indicating possible filing of claims; (3) failure of Contractor to make payments promptly to subcontractors or for material or labor which City may pay as an agent for the Contractor; or (4) damages to another contractor or subcontractor. When the above grounds are removed, or Contractor provides a letter of credit, or similar guaranty satisfactory to City (to be determined in City’s sole discretion) which will protect City in the amount withheld because of said grounds, City will release the amounts withheld. Section 6. Performance Schedule (a) Time for Performance. Contractor shall perform all services as provided for under this Agreement in a proper, efficient, timely, and professional manner in accordance with City’s requirements. The time for performance under this Agreement is sixty (60) calendar days. Accordingly, Contractor shall complete all work related to the Project on or before sixty (60) calendar days following the date of City’s written notice to proceed to Contractor. (b) Extensions; Written Request Required. No allowance of any extension of time, for any cause whatever (including an event of Force Majeure), shall be claimed by or granted to Contractor, unless (i) Contractor shall have made written request to City for such extension within forty-eight (48) hours after the cause for such extension occurred, and (ii) City and Contractor have agreed in writing that such additional time shall be granted. As used in this section, the term “Force Majeure” shall mean that Contractor’s performance of the services under this Agreement is prevented or delayed, in whole or in part, to such an extent that Contractor would not be able to complete the services (or any partial component thereof) within the time for performance set forth herein by reason of or through work strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, court judgment, act of God, pandemic, or other specific cause reasonably beyond Contractor’s control and not attributable to its malfeasance, neglect or nonfeasance. Should Contractor timely request an extension of time due to an event of force majeure under this section, City and Contractor may agree in writing to suspended Contractor’s performance until such disability to perform (other than a payment obligation) is removed; provided, that Contractor shall use commercially reasonable efforts to remove any such causes and resume performance of the services under this Agreement as soon as reasonably practicable. (c) Costs of Delay. Contractor understands and agrees that time is of the essence of this contract, and no damaged will be paid for delay. Section 7. Ownership of Project; Bill of Sale; No Liens _______________________________________________________________________________ 5 Construction Services Agreement with Walker Utilities, Inc, (a) Title of Ownership. Contractor warrants that title to all services, including all equipment and materials incorporated into the Project, will pass to City no later than the time of final payment. Contractor further warrants that upon payment by City, all services for which payments have been received from City shall be free and clear of liens, claims, security interests or other encumbrances in favor of Contractor or any other person or entity whatsoever. (b) Assignment; Bill of Sale. Contractor agrees, no later than the time of completion of the Project, to assign to City all manufacturer’s warranties relating to equipment, materials and labor used in the Project and further agrees it will at all times perform the services in a manner that will, to the greatest extent possible, preserve all manufacturer’s warranties. If necessary as a matter of law, Contractor may retain the right to enforce directly any such manufacturers’ warranties during the one year period following the date of acceptance of the Project by City; provided, that City’s rights related to the same shall not be subordinate to Contractor’s enforcement rights. CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND SAVE CITY HARMLESS FROM ALL CLAIMS RELATED TO ANY DEMANDS OF SUBCONTRACTORS, LABORERS, WORKMEN, MECHANICS, MATERIALMEN, AND SUPPLIERS OF MACHINERY AND PARTS THEREOF, EQUIPMENT, POWER TOOLS, ALL SUPPLIES ARISING OUT OF THE PERFORMANCE OF THIS AGREEMENT. CONTRACTOR SHALL FURNISH SATISFACTORY EVIDENCE THAT ALL OBLIGATIONS DESCRIBED HEREIN HAVE BEEN PAID, DISCHARGED OR WAIVED UPON CITY’S WRITTEN REQUEST. Section 8. Default; Termination; Abandonment (a) Default; Notice to Cure. A party shall be deemed in default under this Agreement if the party is in breach of a material provision of this Agreement and said breach is not cured within ten (10) days written notice of default by the other party. In the event the breaching party has notified the other party in writing that it is diligently working to cure the breach and has provided reasonable evidence in support of the same, the breaching party shall not be deemed in default until the thirtieth (30th) day following the non-breaching party’s notice of default. (b) Default by Contractor. In addition to default under Section 7(a) above, Should Contractor fail to comply with any term or condition this Agreement applicable to Contractor, or become disabled and unable to comply with any provisions of this Agreement related to the quality or character of the services or time of performance, Contractor shall be deemed in default of this Agreement. If such default is not corrected within ten (10) days after written notice by City to Contractor, City may, at its sole discretion and without prejudice to any other right or remedy: (1) terminate this Agreement and be relieved of any further payment or consideration to Contractor except for all services determined by City to be satisfactorily completed prior to such termination. Payment for work satisfactorily completed shall be for actual costs incurred and non-refundable, including reasonable salaries and travel expenses of Contractor to and from meetings called by City at which Contractor is required to attend, but shall not include any loss of profit of Contractor. City may further proceed to complete the services in any manner deemed proper by City, either by the use of its own forces or by resubletting to others; or (2) City may, without terminating this Agreement or taking over the services, furnish the necessary materials, equipment, supplies and/or help necessary to remedy the situation, at Contractor’s sole expense. (b) Suspension or Termination by City. City may suspend or terminate this Agreement for cause or without cause at any time by giving written notice to Contractor. In the event suspension or _______________________________________________________________________________ 6 Construction Services Agreement with Walker Utilities, Inc, termination is without cause, payment to Contractor, in accordance with the terms of this Agreement, will be made based on services reasonably determined by City to be satisfactorily performed as of the date of suspension or termination. Such payment will become payable upon delivery of all instruments of service to City and City’s acceptance of the same. If City requires a modification of the services under this Agreement, and in the event City and Contractor fail to agree upon such modification(s), City shall have the option of terminating this Agreement and Contractor's services hereunder at no additional cost other than the payment to Contractor in accordance with the terms of this Agreement for the services reasonably determined by City to be properly performed prior to such termination date. (c) Abandonment. If Contractor should abandon and fail or refuse to resume work within ten (10) days after written notification from the City, or if Contractor fails to timely comply with the orders of the City, when such orders are consistent with the Contract Documents, then, and in that case, where a performance bond(s) exists, the surety on the bond(s) may be notified in writing by City and directed to complete the work (at City’s sole discretion), and a copy of said notice shall be delivered to Contractor. After receiving said notice of abandonment, Contractor shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under contract for the work, may be held for use on the work by the City or the surety on the performance bond, or another Contractor in completion of the work; and Contractor shall not receive any rental or credit therefor, having hereby acknowledged that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. In the event a surety fails to comply with City’s written notice provided for herein, then the City may provide for completion of the work in either of the following elective manners: (1) the City may employ such labor and use such machinery, equipment, tools, materials and supplies as said City may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to Contractor, which shall be deducted and paid by City out of such amounts as may be due, or that may thereafter at any time become due to the Contractor under this Agreement. In case such expense is less than the sum which would have been payable under this Agreement if the same had been completed by the Contractor, then Contractor shall receive the difference. In case such expense is greater than the sum which would have been payable under this Agreement if the same had been completed by said Contractor, then the Contractor and/or its surety (ies) shall pay the amount of such excess to the City; or (2) the City may (under sealed bids when and in the manner required by law) let the contract to another Contractor for the completion of the work under substantially the same terms and conditions which are provided in this Agreement. In the case of any increase in cost to the City under the new contract as compared to what would have been the cost under this Agreement, such increase shall be charged to the Contractor and its surety (ies) shall be and remain bound therefor. However, should the cost to complete any such new contract prove to be less than what would have been the cost to complete under this Agreement, the Contractor and/or its surety (ies) shall be credited therewith. (d) Remedies Cumulative. The remedies in this section are cumulative and nothing herein shall be deemed a waiver of any other remedy available to the City under this Agreement, including its remedies upon default provided herein above. Section 9. Insurance Contractor shall during the term hereof maintain in full force and effect all policies of insurance reasonably required by City and in compliance with the Contract Documents. Contractor’s obligation to provide acceptable certificates of insurance is a material condition of this Agreement, and services under this Agreement shall not commence until certificates of insurance have been received, reviewed, and _______________________________________________________________________________ 7 Construction Services Agreement with Walker Utilities, Inc, accepted by City. The minimum coverages and limits of liability for the policies of insurance required under this Agreement are maintained by and accessible through the City’s purchasing department. Section 10. Indemnification (a) Release of liability. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICIALS, OFFICERS, EMPLOYEES, OR AGENTS (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE (OTHER THAN THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE CONTRACTOR SHALL WAIVE ALL CLAIMS TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). (b) Contractor’s Indemnity Obligation. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY CONTRACTOR’S PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE, IN WHOLE OR IN PART, FROM OR ARE ATTRIBUTED TO THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). (c) Notice of Claim(s). Contractor shall promptly advise City in writing of any claim or demand against the City, related to or arising out of Contractor’s acts or omissions under this Agreement and shall see to the investigation and defense of such claims or demand at Contractor’s sole cost and expense; provided, that City, at its option and at its own expense, may participate in such defense without relieving Contractor of any of its obligations hereunder. CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT. THE PROVISIONS OF THIS SECTION 10 SHALL SURVIVE TERMINATION OF THIS AGREEMENT. Section 11. Notice All notices required by this Agreement shall be in writing and addressed to the parties at the addresses set forth on the signature page(s) of this Agreement (or to such other address that may be designated by the receiving party from time to time in accordance with this section). All notices shall be delivered by (a) personal delivery, (b) certified or registered mail (in each case, return receipt requested, postage prepaid), (c) nationally recognized overnight courier (with all fees pre-paid), or (d) email of a pdf _______________________________________________________________________________ 8 Construction Services Agreement with Walker Utilities, Inc, document containing the required notice. Such notice or document shall be deemed to be delivered or given, whether actually received or not, (i) when received if delivered or given in person, (ii) if sent by United States mail, three (3) business days after being deposited in the United States mail as set forth above, (iii) on the next business day after the day the notice or document is provided to a nationally recognized carrier to be delivered as set forth above, or (iv) if sent by email, the next business day. A confirmation of delivery report which reflects the time that the email was delivered to the recipient’s last notified email address is prima facie evidence of its receipt by the recipient, unless the sender receives a delivery failure notification, indicating that the email has not been delivered to the recipient. Section 12. Sales and Use Taxes Contractor understands and acknowledges that City is a governmental entity and exempt from the payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project or otherwise incorporated into the Project. City agrees to provide Contractor such documentation as may otherwise be required by state law to allow Contractor to avoid payment of sales and uses taxes for materials and equipment with respect to the Project to the extent allowed by law. Section 13. Texas Government Code Verifications Contractor’s execution of this Agreement shall serve as its acknowledgement and written verification that: (i) the requirements of Subchapter J, Chapter 552, Government Code, apply to this Agreement and Contractor agrees that the Agreement can be terminated if Contractor knowingly or intentionally fails to comply with a requirement of that subchapter; (ii) pursuant to Texas Government Code Chapter 2270, that Contractor’s organization does not presently boycott Israel and will not boycott Israel during the term of this Agreement; and (iii) pursuant to Texas Government Code Chapter 2251, that Contractor’s organization does not current discriminate against firearm and ammunition industries and will not for the term of the contract. Discriminating means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with the firearm or ammunition industry or with a person or entity doing business in the firearm or ammunition industry, but does not include an action made for ordinary business purposes. Section 14. Miscellaneous (a) Contractor shall not assign or sublet this Agreement, in whole or in part, without the prior written consent of City. (b) Contractor shall comply with all federal, state, county and municipal laws, ordinances, resolutions, regulations, rules, policies, orders, and directives applicable to the services under this Agreement. (c) The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in the state district courts of Tarrant County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said courts. (d) This Agreement contains the entire understanding of the parties with respect to the subject matter hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein. (e) The exhibits attached hereto, if any, are incorporated herein and made a part hereof for all purposes. (f) Unless expressly provided otherwise herein, this Agreement may only be modified, amended, supplemented or waived by a mutual written agreement of the parties. (g) In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. (h) Any of the representations and obligations of the parties, as well as any rights and benefits of the parties pertaining to a period of time following the termination of this Agreement shall survive termination. (i) This Agreement may be executed by the parties in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of _______________________________________________________________________________ 9 Construction Services Agreement with Walker Utilities, Inc, copies hereof each signed by less than all, but together signed by all of the parties. (j) Each party represents that it has full capacity and authority to grant all rights and assume all obligations granted and assumed under this Agreement. (k) Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. [REMAINDER OF PAGE LEFT BLANK INTENTIONALLY – SIGNATURES ON FOLLOWING PAGE(S)] _______________________________________________________________________________ 10 Construction Services Agreement with Walker Utilities, Inc, IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of the Effective Date. For City: CITY OF COLLEYVILLE, TEXAS By: Jerry Ducay City Manager Date: For Contractor: WALKER UTILITIES, INC. By: Jason Escobedo Estimator Date: Notice Address: City of Colleyville Attn: City Manager 100 Main Street, 3rd Floor City of Colleyville, Texas 76034 E: jducay@colleyville.com ATTEST: By: Christine Loven City Secretary Date: Notice Address: Walker Utilities, Inc. Attn: Jason Escobedo, Estimator Walker Utilities, Inc. 124 Brown Trail Hurst, TX 76053 E: jrace531@yahoo.com GovDox Colleyville Contract ID: CSA_pk_July 1, 2025_Rev20230112 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 4d Agenda Date 7/1/2025 Number Resolution R-25-5055 Type Resolution Department City Manager Title Approval of the FY2026 fleet replacement schedule Explanation Reading and Public Hearing At the June 17, 2025 City Council Worksession, the draft FY2026 fleet replacement plan was presented and discussed. This agenda item provides for formal approval of the replacement plan for FY2026, which includes the sale of 27 vehicles and purchase of 27 vehicles through the Enterprise Fleet Management program. The attached FY26 purchase and sell list provides the detail for each vehicle. Financial Impact The estimated value of the vehicles being sold is approximately $327,500. The estimated cost of vehicles being purchased is $1,907,476 including aftermarket equipment. The fleet replacement program is funded through a variety of sources including the General Fund, Utility Fund, Drainage Fund, and CCCPD Fund. Recommendation Approve Attachments 1. FY26 Vehicle Purchase and Sell List Department Vehicle Type Model Year Make Series Estimated Acquisition Estimated Resale IT 1/2 Ton Cargo Van 2026 Ford Transit-150 Cargo Base Rear-Wheel Drive Low Roof Van 130 in. WB $61,600 $12,000 Facilities 1/2 Ton Cargo Van 2026 Ford Transit-150 Cargo Base Rear-Wheel Drive Low Roof Van 130 in. WB $59,434 $7,500 Police Tahoe 2026 Chevrolet Tahoe Police Vehicle 4dr 4x2 $99,334 $6,000 Police Tahoe 2026 Chevrolet Tahoe Police Vehicle 4dr 4x2 $99,334 $11,500 Parks 1 Ton Truck 2026 Ford F-350 XL 4x2 SD Crew Cab 8 ft. box 176 in. WB SRW $94,896 $18,000 PW - Water 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB $49,412 $11,500 PW - Engineering 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB $49,517 $15,000 PW - Drainage 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB $49,412 $14,500 PW - Engineering 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB $49,517 $14,500 Community Development 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB $49,517 $15,500 PW - Street 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB $49,412 $15,500 Community Development 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB $49,517 $15,500 Police Tahoe 2026 Chevrolet Tahoe LS 4dr 4x2 $69,607 $11,500 Parks & Rec 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x2 Crew Cab 5.75 ft. box 147.4 in. WB $51,979 $17,000 Police Midsize SUV 2026 Chevrolet Traverse LT 4dr Front-Wheel Drive $52,589 $12,000 Police Tahoe 2026 Chevrolet Tahoe Police Vehicle 4dr 4x2 $99,334 $7,500 Police Tahoe 2026 Chevrolet Tahoe Police Vehicle 4dr 4x2 $99,334 $7,000 Fire 1/2 Ton Truck 2026 Chevrolet Silverado 1500 Work Truck 4x4 Crew Cab 5.75 ft. box 147.4 in. WB $76,118 $9,500 Fire 3/4 Ton Truck 2026 Chevrolet Silverado 2500HD Custom 4x4 Crew Cab 6.75 ft. box 159 in. WB $101,956 $10,500 PW - Fleet Midsize SUV 2026 Chevrolet Traverse LT 4dr Front-Wheel Drive $45,902 $16,000 Fire 3/4 Ton Truck 2026 Chevrolet Silverado 2500HD Custom 4x4 Crew Cab 6.75 ft. box 159 in. WB $101,956 $10,500 Police Fullsize Sedan 2026 Nissan Altima S 4dr Front-Wheel Drive Sedan $32,396 $12,500 Police Midsize SUV 2026 Chevrolet Traverse LT 4dr Front-Wheel Drive $44,802 $12,500 PW - Waste Water F-550 2026 Ford F-550 Chassis XL 4x4 SD Crew Cab 203 in. WB DRW $109,628 $9,000 Police Tahoe 2026 Chevrolet Tahoe Police Vehicle 4dr 4x2 $99,334 $5,500 PW - Street F-550 2026 Ford F-550 Chassis XL 4x4 SD Crew Cab 203 in. WB DRW $96,428 $16,000 CMO Large SUV 2026 Chevy Tahoe or Ford Expedition $65,207 $13,500 $1,907,476 $327,500 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 5a Agenda Date 7/1/2025 Number Ordinance O-25-2334 Type Ordinance Department Community Development Title Consideration of a Special Use Permit for a fence on Lot 3, Block 1, of the McCrady Addition, located at 5820 Bransford Road, Case ZC25-012 Explanation First Reading and Public Hearing Ashraf (John) Shehata, the applicant, has submitted a request for a Special Use Permit (SUP) to allow a fence to extend beyond the front façade of the house on Lot 3, Block 1, McCrady Addition, being approximately 0.86 acres, and zoned R-20 Single Family Residential district. Existing Conditions/Background: The subject property, 5820 Bransford Road, has R- 20 zoning and is located on the west side of the street south of the intersection of Bransford Road and Shelton Drive, and has a new single-family residence. SUP Request: The applicant is requesting approval of an SUP to allow for a wrought iron fence 6 feet in height to extend beyond the front façade of the house within the required front yard setback. The proposed fence is requested to be placed approximately on the front property line. The wrought iron fence will include masonry columns. Code of Ordinances – Section 3.26 Fences, Free Standing Walls, and Screening Materials Regulations of the Land Development Code establishes the maximum size and location of fencing to be permitted by staff on a residential lot: “E. Fence and Free-Standing Wall Setback Requirement: 1. Front Yards: No fence or freestanding wall greater than thirty (30) inches in height and no greater than twenty-five (25) percent opaque construction shall be located beyond the front façade of the primary residential structure. a. The primary fencing material shall be wrought iron, pre-formed concrete, poured- in-place concrete, concrete masonry unit (CMU), brick, approved wood rail construction, a combination thereof or other similar material approved by the City Building Official. All poured in place concrete and CMU shall contain an architectural finish. City of Colleyville Page 2 City Council Agenda Briefing 5a d. Exceptions to front yard requirement: Lots containing a minimum of 40,000 square feet, and subdivisions shall be allowed to construct a perimeter fence within the front yard setback. Said fencing shall be no greater than eight (8) feet in height and shall have no greater than twenty-five (25) percent opaque construction within the front yard. Allowed construction materials shall be the same as paragraph '1.a' above. This exception shall not apply to properties zoned as a PUD district." Regulation “1” above applies in this case requiring that no fence be allowed to extend beyond the front façade of the house. The lot falls just short of meeting the 40,000 square foot lot size exception. The Land Development Code provides the opportunity to request an SUP to modify from the requirements. Special Use Permit Provision: Any request for a building permit for a fence/wall which does not meet the criteria in this Section shall only be authorized after approval of a SUP by the City Council using the procedures contained elsewhere in this Land Development Code. Analysis: The proposed fence is requested to be placed approximately on the property line. The lot size is 37,652 square feet in size. If the SUP is approved, the proposed fence would align with the fences of the houses adjacent to the property. Plat Status: The property is platted as Lot 3, Block 1, McCrady Addition. DRC Review: The DRC met on May 19th and determined the case could be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the north and east are zoned R-40 and contain single-family residential development. The properties to the south and west are zoned R-20 and contain single-family residential development. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff is neutral on this request. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval of the request at their June 9, 2025 meeting by a vote of 5-0. Financial Impact There is no financial impact to the City. City of Colleyville Page 3 City Council Agenda Briefing 5a Recommendation None Attachments 1. Aerial Map 2. Zoning Map 3. Future Land Use Map 4. Site Plan 5. Renderings 6. Notification List 7. Notification Map 8. Notification Letter 9. Ordinance O-25-2334 6113 6204 5812 5816 5820 5710 5709 5608 6001 5901 500 509 5917 206 210 5913 5909 5905 5901 581958155811 5807 5902 5906 5910 5914 205117113109 106 110 5812 114 5918 5712 5808 5904 501 405 508 6200 5901 5905 5916 6004 6008 213209205201 6109 6105 6108 6100 6100 6012 6016 6001 6301 400 400 6201 6201 6001 411 6000 504 500 6301 L D LOCKETT RDLAILA CT BRANSFORDRDBEVERLY DR SHELTON DR PRESTONWAYK Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC25-012 5820 Bransford Rd Aerial Map BRANSFORDRDSHELTON DR OAKLEIGH LNWINNIE DR LAILA CT THERESALNL D LOCKETT RDPRESTONWAYLETA LN BEVERLY DRWESTCOATDR R-40 R-20 AG R-40 R-20 R-20 R-30 R-40 RE R-40 RE AG R-40 K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC25-012 5820 Bransford Rd Zoning Map 1 Notify_List.xlsx OBJECTID Owner_Name Owner_Addr Owner_City Owner_Zip Situs_Addr 1 MCCRADY, KATHRYN 5812 BRANSFORD RD COLLEYVILLE, TX 76034 5812 BRANSFORD RD 2 AMTCO SONSTRUCTION AND CONSULTING LLC 1521 WAGONWHEEL TRL KELLER, TX 76248 5816 BRANSFORD RD 3 SHEHATA, ASHRAF 1521 WAGONWHEEL TR KELLER, TX 76248 5820 BRANSFORD RD 4 DUNNING, STEVEN 5710 OAKLEIGH LN COLLEYVILLE, TX 76034 5710 OAKLEIGH LN 5 SAMUELS, DONNA KAY 5709 OAKLEIGH LN COLLEYVILLE, TX 76034 5709 OAKLEIGH LN 6 LAMA, PASANG 6001 BRANSFORD RD COLLEYVILLE, TX 76034 6001 BRANSFORD RD 7 THE PANNO LIVING TRUST 5901 BRANSFORD RD COLLEYVILLE, TX 76034 5901 BRANSFORD RD 8 WEST, NICHOLAS 500 BEVERLY DR COLLEYVILLE, TX 76034 500 BEVERLY DR 9 RIMMER, HARRY L 508 BEVERLY DR COLLEYVILLE, TX 76034 508 BEVERLY DR 10 MACAULAY, ANDREW 511 SHELTON AVE COLLEYVILLE, TX 76034 511 SHELTON DR 11 OREGAN, BRIAN 513 BEVERLY DR COLLEYVILLE, TX 76034 509 BEVERLY DR 12 HEMANI LAW GROUP PLLC 2705 SAN JACINTO DR EULESS, TX 76039 5917 PRESTON WAY 13 PAL, ROHAN 5913 PRESTON WAY COLLEYVILLE, TX 76034 5913 PRESTON WAY 14 JEFF AND JANA BURNETT REVOCABLE TRUST 1637 FOUNTAIN PASS DR COLLEYVILLE, TX 76034 5909 PRESTON WAY 15 THE SHAWN AND LISA GOFF REVOCABLE TRUST 3000 MAHAN CT GRAPEVINE, TX 76051 5905 PRESTON WAY 16 MORENO, JUAN 2605 BEL AIR LN FLOWER MOUND, TX 75022 5901 PRESTON WAY 17 SILVA, JIMMY 5819 PRESTON WAY COLLEYVILLE, TX 76034 5819 PRESTON WAY 18 DYER, ALEC 5815 PRESTON WAY COLLEYVILLE, TX 76034 5815 PRESTON WAY 19 DENKE, DEBRA 5811 PRESTON WAY COLLEYVILLE, TX 76034 5811 PRESTON WAY 20 MOSS, BRANDON 5807 PRESTON WAY COLLEYVILLE, TX 76034 5807 PRESTON WAY 21 GHHB TALON HILL LLC 1105 GLADE RD STE 100 COLLEYVILLE, TX 76034 5902 PRESTON WAY 22 J&L PRESTON MANOR LLC 433 LAS COLINAS BLVD E STE 1290 IRVING, TX 75039 5906 PRESTON WAY 23 J&L PRESTON MANOR LLC 433 LAS COLINAS BLVD E STE 1290 IRVING, TX 75039 5910 PRESTON WAY 24 SCHURMAN, DEREK 816 8TH ST SE DEMOTTE, IN 46310 5914 PRESTON WAY 25 BROWN, DALLAS C 3426 KNOB OAK DR GRAPEVINE, TX 76051 5812 PRESTON WAY 26 PRESTON MANOR RESIDENTIAL COMMUNITY INC 6400 INTERNATIONAL PKWY SUITE 1000 PLANO, TX 75093 5918 PRESTON WAY 27 CARNEY, MAX 5712 BRANSFORD RD COLLEYVILLE, TX 76034 5712 BRANSFORD RD 28 MINOR, ARVIL 5808 BRANSFORD RD COLLEYVILLE, TX 76034 5808 BRANSFORD RD 29 MINOR, ARVIL 5808 BRANSFORD RD COLLEYVILLE, TX 76034 5808 BRANSFORD RD 30 COWAN, LARRY B 5904 BRANSFORD RD COLLEYVILLE, TX 76034 5904 BRANSFORD RD 31 BRISTOL, DAVID E 501 BEVERLY DR COLLEYVILLE, TX 76034 501 BEVERLY DR 32 WITMAN, GEORGE 405 SHELTON DR COLLEYVILLE, TX 76034 405 SHELTON DR 33 DOODY, KEVIN 401 W L D LOCKETT RD COLLEYVILLE, TX 76034 508 SHELTON DR 34 COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 400 SHELTON DR 35 REGIONAL RAIL ROW CO PO BOX 660163 DALLAS, TX 75266 6201 L D LOCKETT RD 36 ONCOR ELECTRIC DELIVERY CO LLC PO BOX 139100 DALLAS, TX 75313 6001 L D LOCKETT RD 37 COWAN, LARRY 6000 BRANSFORD RD COLLEYVILLE, TX 76034 6000 BRANSFORD RD 38 DOODY, KEVIN 401 W L D LOCKETT RD COLLEYVILLE, TX 76034 504 SHELTON DR 39 DOODY, KEVIN 401 W LD LOCKETT RD COLLEYVILLE, TX 76034 500 SHELTON DR 40 ALIANNE ESTATES 6201 Theresa Lane COLLEYVILLE ,TX 76034 COURTESY NOTICE 41 GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED MHS Land Development LLC 1521 Wagonwheel Trl Keller, TX 76248 1521 Wagonwheel Trl NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, June 9, 2025 at 7:00 p.m. City Council Meetings: Tuesday, July 1, 2025 & Tuesday, July 15, 2025 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for a fence on Lot 3, Block 1, of the McCrady Addition, located at 5820 Bransford Road, Case ZC25-012. The request is to allow a 6 foot wrought-iron fence within the required front yard setback along the property line. Zoning Case:ZC25-012 Applicant:MHS Land Development Owner: Ashraf (John) Shehata Location:5820 Bransford Rd Property Description:Lot 3, Block 1, McCrady Addition Present Zoning:R-20, Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address or email below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Kristopher Potts Kristopher Potts Planner ORDINANCE O-25-2334 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON APPROXIMATELY 0.86 ACRES, BEING LOT 3, BLOCK 1, MCCRADY ADDITION, LOCATED AT 5820 BRANSFORD ROAD, BY AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR A FENCE TO EXTEND BEYOND THE FRONT FAÇADE OF THE HOUSE AND BE LOCATED ALONG THE PROPERTY LINE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit to allow for a fence to extend beyond the front façade of the house and be located along the property line under Case No. ZC25-012; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit to allow for a fence to extend beyond the front façade of the house and be located along the property line on 0.86 acres, being Lot 3, Block 1, McCrady Ordinance O-25-2334 Page 2 of 3 Addition, located at 5820 Bransford Road, as depicted on the attached as Exhibit “A”. Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall allow a 6-foot wrought iron fence with masonry columns to extend beyond the front façade of the house and be placed on the property line. b. It shall be generally consistent with the site plan and as depicted on the attached Exhibit “B”. c. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. Ordinance O-25-2334 Page 3 of 3 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 1st day of July 2025. The second reading and public hearing being conducted on the 15th day of July 2025. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 15TH DAY OF JULY 2025. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Fence Exhibit City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 5b Agenda Date 7/1/2025 Number Ordinance O-25-2335 Type Ordinance Department Community Development Title Consideration of a Special Use Permit for a fence on Lot 8R, Block 3, Oaks of Colleyville Addition, located at 600 Hunter Trail, Case ZC25-013 Explanation First Reading and Public Hearing Colin Cashman, the applicant, has submitted a request for a Special Use Permit (SUP) for a fence on Lot 8R, Block 3, Oaks of Colleyville Addition, being approximately 0.70 acres, and zoned R-20 Single Family Residential. The SUP request is to allow for a 6- foot wooden fence to be placed beyond the front façade of the house. Existing Conditions/Background: The subject property, 600 Hunter Trail, resides at the intersection of Colts Neck Drive and Hunter Tail and has R-20 Single Family Residential zoning. The property has an existing single-family home with a wooden fence that is being proposed to be replaced beyond the front façade of the house. SUP Request: The applicant is requesting approval of an SUP to allow for an opaque wood fence that is 6-feet in height to extend forward of the house and be located approximately 8-feet from the front property line. Code of Ordinances – Section 3.26 Fences, Free Standing Walls, and Screening Materials Regulations of the Land Development Code establishes the maximum size and location of fencing to be permitted by staff on a residential lot: "E. Fence and Free-Standing Wall Setback Requirement: 1. Front Yards: No fence or freestanding wall greater than thirty (30) inches in height and no greater than twenty-five (25) percent opaque construction shall be located beyond the front façade of the primary residential structure. a. The primary fencing material shall be of wrought iron, pre-formed concrete, poured-in-place concrete, concrete masonry unit (CMU), brick, approved wood rail construction, a combination thereof or other similar material approved by the City Building Official. All poured in place concrete and CMU shall contain an architectural finish. d. Exceptions to front yard requirement: Lots containing a minimum of 40,000 square City of Colleyville Page 2 City Council Agenda Briefing 5b feet, and subdivisions, shall be allowed to construct a perimeter fence within the front yard setback. Said fencing shall be no greater than eight (8) feet in height and shall have no greater than twenty-five (25) percent opaque construction within the front yard. Allowed construction materials shall be the same as paragraph “1.a” above. This exception shall not apply to properties zoned as a PUD district." Regulation “1” above applies in this case requiring that no fence be built forward of the front façade of the house. The lot falls short of meeting the exception. Special Use Permit Provision: Any request for a building permit for a fence/wall which does not meet the criteria in this Section shall only be authorized after approval of a SUP by the City Council using the procedures contained elsewhere in this Land Development Code. Analysis: The applicant is requesting an SUP that would allow for a 6-foot wood fence to be built forward of the front façade and be located approximately 8 feet from the front property line. The fence is greater than 25% opaque construction. Plat Status: The property is platted as Lot 8R, Block 3, The Oaks Colleyville Addition. DRC Review: The DRC reviewed the request during their May 19, 2025, meeting and determined the case would be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the north, east, south, and west are zoned R-20 Single Family Residential and improved with single-family homes. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff is neutral on this request. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval with the condition that the proposed fence be relocated to align with the neighboring fence, connecting at the point where the existing fence currently is, and extending from there to the southwest corner of the applicant's home at their June 9, 2025 meeting by a vote of 4-1. Financial Impact There is no financial impact to the City. City of Colleyville Page 3 City Council Agenda Briefing 5b Recommendation None Attachments 1. Aerial Map 2. Zoning Map 3. Future Land Use Map 4. Statement of Planning Objectives 5. Site Plan 6. Images Provided by Applicant 7. Notification List 8. Notification Letter 9. Notification Map 10. Ordinance O-25-2335 LEGACY TRLYNDSEY W A Y R E M I N G T O N PKW YCAMBRIA WAYSAWYER D R LAVACA TR POLO C T QUAILS PATHLIBERTYCTH U NT E R TRCOLTSNECKDRQUALITYHILLHUNTER CTWILLIAMS PLLEGACYESTATEDRMUSTANGTRVAN OAKS DR MORNINGSTAR CT CHAPARRAL ST RIDINGWOOD TR SHERSTONGLNT A P P E N SHIRERIDGEWOODLN DUNS T E W PATH C O L T S NECKCTEQUESTRIANCTL O C K L E Y WAY CHESTNUT BND K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC25-013 600 Hunter Trl Aerial Map LEGACY TRLYNDSEY W A Y R E M I N G T O N PKW YCAMBRIA WAYSAWYER DRLAVACA TR POLO C T QUAILS PATHLIBERTYCTH U NT E R TRCOLTSNECKDRQUALITYHILLHUNTER CTWILLIAMS PLLEGACYESTATEDRMUSTANGTRVAN OAKS DR MORNINGSTAR CT CHAPARRAL ST RIDINGWOOD TR SHERSTONGLNT A P P E N SHIRERIDGEWOODLN DUNS T E W PATH C O L T S NECKCTEQUESTRIANCTL O C K L E Y WAY CHESTNUT BND R-20 R-40 R-20 PUD-R PUD-R R-20 R-20 K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC25-013 600 Hunter Trl Zoning Map To Whom It May Concern, We are writing to propose the reconstruction of o ur fence. Our intentio n is t o align with our neighboring fence for a more cohesive and visually appealing look. The current fence is approximately 25 years o ld, in a deteriorating condition, and is beginning t o lean and fall - raising safety concerns. As a family with three young children, we are eager to create a safe and secure outdoor space not only for them, but also for dozens of neighborhood kids to enjoy. Although we recognize that the proposed fence line does not conform strictly to standard zoning or setback codes, we would like to highlight that our home is uniquely situated. Our backyard functions more as a side yard, and this configuration makes the proposed alignment both practical and beneficial. We hope you will consider this proposal with safety, functionality, and improved visual aesthetic of the neighborhood in mind. We are happy to provide additional information or work collaboratively toward a solution that meets both code and community standards. Sincerely, Colin & Kelci Cashman 600 Hunter Trail Colleyville TX 76034 1 Notify_List.xlsx OBJECTID Owner_Name Owner_Addr Owner_City Owner_Zip Situs_Addr 1 LEGACY AT COLLEYVILLE LLC THE PO BOX 92747 SOUTHLAKE, TX 76092 701 LYNDSEY WAY 2 SAUNDERS, DONNA 613 COLTS NECK CT COLLEYVILLE, TX 76034 613 COLTS NECK CT 3 DEBREI, JOHNA 610 COLTS NECK CT COLLEYVILLE, TX 76034 610 COLTS NECK CT 4 PAUL L MOORE 613 HUNTER TRL COLLEYVILLE, TX 76034 613 W HUNTER TR 5 PAUL L MOORE 613 HUNTER TRL COLLEYVILLE, TX 76034 613 W HUNTER TR 6 MILAKOVICH, RYAN 604 COLTS NECK CT COLLEYVILLE, TX 76034 604 COLTS NECK CT 7 HEATH, LESTER 601 HUNTER TRL COLLEYVILLE, TX 76034 601 W HUNTER TR 8 VAWTER, MARTIN R 605 HUNTER TR COLLEYVILLE, TX 76034 605 W HUNTER TR 9 WAGNER, TIMOTHY 609 HUNTER TR COLLEYVILLE, TX 76034 609 W HUNTER TR 10 WENDLER, DAVID 5816 HUNTER TRL COLLEYVILLE, TX 76034 5816 HUNTER TR 11 ROWLAND, DANNY W 5900 HUNTER TR COLLEYVILLE, TX 76034 5900 HUNTER TR 12 COUCH, RONALD G 5904 HUNTER TR COLLEYVILLE, TX 76034 5904 HUNTER TR 13 DEBNAM, ROBERT G 605 COLTS NECK CT COLLEYVILLE, TX 76034 605 COLTS NECK CT 14 PATTERSON, NATALIE 609 COLTS NECK CT COLLEYVILLE, TX 76034 609 COLTS NECK CT 15 CRAMBLIT JOSEPH 5817 HUNTER TR COLLEYVILLE, TX 76034 5817 HUNTER TR 16 BROWN, COURTNEY 5901 HUNTER TRL COLLEYVILLE, TX 76034 5901 HUNTER TR 17 GARVEY, MICHAEL C 5905 HUNTER TR COLLEYVILLE, TX 76034 5905 HUNTER TR 18 WELLS, VINCENT 5909 COLTS NECK DR COLLEYVILLE, TX 76034 5909 COLTS NECK DR 19 TINKHAM, THOMAS L 500 RIDINGWOOD TR COLLEYVILLE, TX 76034 500 RIDINGWOOD TR 20 FLAGG, JOEL G 6004 COLTS NECK DR COLLEYVILLE, TX 76034 6004 COLTS NECK DR 21 HEARN, MARC C 6008 COLTS NECK DR COLLEYVILLE, TX 76034 6008 COLTS NECK DR 22 MOORE, GARY E 6000 HUNTER CT COLLEYVILLE, TX 76034 6000 HUNTER CT 23 KANE, JACK J 6004 HUNTER COURT COLLEYVILLE, TX 76034 6004 HUNTER CT 24 ADAMS, LINDA B 6008 HUNTER CT COLLEYVILLE, TX 76034 6008 HUNTER CT 25 BROOKS, SARAH 6009 HUNTER CT COLLEYVILLE, TX 76034 6009 HUNTER CT 26 DOWNS, KIMBERLY 6005 HUNTER CT COLLEYVILLE, TX 76034 6005 HUNTER CT 27 SWANSON, PHILIP 6001 HUNTER CT COLLEYVILLE, TX 76034 6001 HUNTER CT 28 CASHMAN, COLIN 600 HUNTER TRL COLLEYVILLE, TX 76034 600 W HUNTER TR 29 ADAMS, JASON R 6000 COLTS NECK DR COLLEYVILLE, TX 76034 6000 COLTS NECK DR 30 PINKERTON, DORAN CONRAD 6001 COLTS NECK DR COLLEYVILLE, TX 76034 6001 COLTS NECK DR 31 HOUGH FAMILY TRUST 6005 COLTS NECK DR COLLEYVILLE, TX 76034 6005 COLTS NECK DR 32 ROMO, JONATHAN W 6009 COLTS NECK DR COLLEYVILLE, TX 76034 6009 COLTS NECK DR 33 SIDEBOTTOM, RICHARD 6001 REMINGTON PKWY COLLEYVILLE, TX 76034 6001 REMINGTON PKWY 34 KIRK, ROBERT B 6005 REMINGTON PKWY COLLEYVILLE, TX 76034 6005 REMINGTON PKWY 35 HARRISON, BENJAMIN 6009 REMINGTON PKWY COLLEYVILLE, TX 76034 6009 REMINGTON PKWY 36 MORROW, MATT 6013 REMINGTON PKWY COLLEYVILLE, TX 76034 6013 REMINGTON PKWY 37 REM PARK HA INC PO BOX 935 KELLER, TX 76248 6021 REMINGTON PKWY 38 VAUGHN, ERICA 509 LIBERTY CT COLLEYVILLE, TX 76034 509 LIBERTY CT 39 THE STEPHEN AND RACHEL ALLEN TRUST 505 LIBERTY CT COLLEYVILLE, TX 76034 505 LIBERTY CT 40 MERCADO, SERGIO 501 LIBERTY CT COLLEYVILLE, TX 76034 501 LIBERTY CT 41 KIDWELL, BARBARA 6005 QUALITY HILL RD COLLEYVILLE, TX 76034 6005 QUALITY HILL RD 42 ANDERSON FAMILY TRUST,THE 5909 QUALITY HILL RD COLLEYVILLE, TX 76034 5909 QUALITY HILL RD 43 GOW, PATRICK 700 MONTREUX AVE COLLEYVILLE, TX 76034 5913 QUALITY HILL RD 44 SIX M FAMILY TRUST 6001 QUALITY HILL RD COLLEYVILLE, TX 76034 6001 QUALITY HILL RD 45 SCHWANBECK, BRENT 5816 QUALITY HILL RD COLLEYVILLE, TX 76034 5816 QUALITY HILL RD 46 BARNWELL, PHILLIP 5900 QUALITY HILL RD COLLEYVILLE, TX 76034 5900 QUALITY HILL RD 47 ANDERSEN, MICHAEL 5904 QUALITY HILL RD COLLEYVILLE, TX 76034 5904 QUALITY HILL RD 48 GEORGE, JAMES P 5908 QUALITY HILL RD COLLEYVILLE, TX 76034 5908 QUALITY HILL RD 49 INGRAM, CHRISTOPHER 5912 QUALITY HILL RD COLLEYVILLE, TX 76034 5912 QUALITY HILL RD 50 MATTHEW 11:28-30 LLC 402 SAMANTHA DR LEWES, DE 19958 6000 QUALITY HILL RD 51 ZEBROWSKI, MARK SHAVER 6004 QUALITY HILL RD COLLEYVILLE, TX 76034 6004 QUALITY HILL RD 52 FITZPATRICK, ALVIN A 404 CHAPARRAL ST COLLEYVILLE, TX 76034 404 CHAPARRAL ST 53 DESHOTELS, MICHAEL 6017 SHERSTON GLEN COLLEYVILLE, TX 76034 6017 SHERSTON GLEN 54 DONG, LONNIE R 6021 SHERSTON GLN COLLEYVILLE, TX 76034 6021 SHERSTON GLEN 55 JOHN J THOMPSON III REVOCABLE TRUST 704 LOCKLEY WAY COLLEYVILLE, TX 76034 704 LOCKLEY WAY 56 REMINGTON PARK ADDITION 5751 Kroger Drive KELLER ,TX 76244 COURTESY NOTICE 57 THE LEGACY PO Box #51555 DENTON ,TX 76206 COURTESY NOTICE 58 COVINGTON ADDITION 5751 Kroger Drive KELLER ,TX 76034 COURTESY NOTICE 59 GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, June 9, 2025 at 7:00 p.m. City Council Meetings: Tuesday, July 1, 2025 & Tuesday, July 15, 2025 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for a fence on Lot 8R, Block 3, of the Oaks of Colleyville Addition, located at 600 Hunter Trail, Case ZC25-013. The request is to allow for a 6 foot wooden fence to be placed within the required front yard setback. Zoning Case:ZC25-013 Applicant:Colin Cashman Owner: Colin Cashman Location:600 Hunter Trail Property Description:Lot 8R, Block 3, Oaks of Colleyville Addition Present Zoning:R-20, Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address or email below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Kristopher Potts Kristopher Potts Planner ORDINANCE O-25-2335 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON APPROXIMATELY 0.70 ACRES, BEING LOT 8R, BLOCK 3, OAKS OF COLLEYVILLE ADDITION, LOCATED AT 600 HUNTER TRAIL, BY AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR A FENCE TO EXTEND BEYOND THE FRONT FAÇADE OF THE HOUSE AND BE LOCATED APPROXIMATELY 8 FEET FROM THE PROPERTY LINE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit to allow for allow for a fence to extend beyond the front façade and be located approximately 8 feet from the property line under Case No. ZC25-013; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit to allow for a fence to extend beyond the front façade of the house and be located Ordinance O-25-2335 Page 2 of 3 approximately 8 feet from the property line on 0.70 acres, being Lot 8R, Block 3, Oaks of Colleyville Addition, located at 600 Hunter Trail, as depicted on the attached as Exhibit “A”. Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall allow a 6-foot wood fence to extend beyond the front façade of the house and be placed approximately 8 feet from the property line. b. The fence shall be located to align with the neighboring fence, connecting at the point where the existing fence currently is, and extending from there to the southwest corner of the applicant's home. c. It shall be generally consistent with the site plan and as depicted in yellow on the attached Exhibit “B”. d. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Ordinance O-25-2335 Page 3 of 3 Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 1st day of July 2025. The second reading and public hearing being conducted on the 15th day of July 2025. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 15TH DAY OF JULY 2025. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Fence Exhibit City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 5c Agenda Date 7/1/2025 Number Ordinance O-25-2336 Type Ordinance Department Community Development Title Consideration of a Special Use Permit for a fence on Lot 35, Block 12, of Ross Downs Estates, located at 6701 Carriage Lane, Case ZC25-014 Explanation First Reading and Public Hearing Michael Rapken, the applicant, has submitted a request for a Special Use Permit (SUP) for a fence on Lot 35, Block 12, Ross Down Estates, being approximately 0.367 acres, and zoned Planned Unit Development – Residential (PUD-R). The SUP request is to allow for a 6-foot wooden fence to be placed within the required street side yard setback. Existing Conditions/Background: The subject property, 6701 Carriage Lane, resides at the intersection of Carriage Lane and Melanie Drive and has Planned Unit Development - Residential zoning. The property has an existing single-family home that had a wooden fence previously existing. It has been replaced with a new wooden fence that does not meet current requirements. SUP Request: The applicant is requesting approval of an SUP to allow for a wood fence that is 6-foot in height to encroach into the required street side yard setback and to be placed approximately 16 feet from the property line. Wood fences are greater than 25% opaque construction and cannot be placed within the required street side yard setback without the approval of an SUP. Code of Ordinances – Section 3.26 Fences, Free Standing Walls, and Screening Materials Regulations of the Land Development Code establishes the maximum size and location of fencing to be permitted by staff on a residential lot: "E. Fence and Free-Standing Wall Setback Requirement: 2. Corner Side Yards: Except where allowed elsewhere in this chapter, no fence or freestanding wall greater than thirty (30) inches in height and greater than twenty-five (25) percent opaque construction shall extend into the required street side yard. A fence that is greater than thirty (30) inches in height and no greater than twenty-five (25) percent opaque construction may extend into the required street yard and be located not less than ten (10) feet from the side property line. The regulations of 1.a through 1.d above shall apply." City of Colleyville Page 2 City Council Agenda Briefing 5c Regulation “2” above applies in this case requiring that no fence be greater than twenty-five (25) percent opaque and built within the required street side yard setback. Special Use Permit Provision: Any request for a building permit for a fence/wall which does not meet the criteria in this Section shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in this Land Development Code. Analysis: The applicant is requesting an SUP that would allow for a 6-foot wood fence to be built within the street side yard setback on the corner lot and to allow for it to be placed approximately 16 feet from the property line. The fence is greater than 25% opaque construction and would need to be placed at a 30’ street side yard setback to be compliant with the regulations of the Land Development Code. The original wood fence was replaced due to its age and dilapidated condition. Plat Status: The property is platted as Lot 35, Block 12, Ross Down Estates. DRC Review: The DRC reviewed the request during their May 19, 2025, meeting and determined the case would be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the north, east, south, and west are zoned Planned Unit Development - Residential and improved with single-family homes. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff is neutral on this request. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval of the request at their June 9, 2025 meeting by a vote of 5-0. Financial Impact There is no financial impact to the City. Recommendation None City of Colleyville Page 3 City Council Agenda Briefing 5c 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Site Plan 5.Images Provided by Applicant 6.Notification List 7.Notification Letter 8.Notification Map 9.Letters Recieved 10.Ordinance O-25-2336 Attachments 6808 6900 6805 1800 6701 6710 6708 6706 6704 6702 6700 6703 6705 6707 6709 6801 6803 6805 6807 6803 2108 2110 2200 2202 6801 6709 6707 6705 6703 6701 2000 6614 6616 6618 6620 6700 6702 6704 6706 6708 6800 2002 6802 6804 6806 6808 6810 6812 6814 6805 6803 6801 2004 6711 6709 6707 6705 6703 6701 6700 6702 6704 6706 6602 6708 6710 6800 6802 6804 6604 6606 6608 6610 6612 6607 6605 6603 6601 6509 6507 65056506 6508 6600 6602 6604 66066611 6609 6607 6605 6603 6601 2201 6601 6606 6604 6602 6600 6603 6605 6607 6609 6611 6613 6610 6608 6601 6612 6610 6608 6606 6604 6602 6600 6603 6605 6607 6609 6611 6613 6615 6614 6703 6705 6521 6901 MEADE DRBAKER CT MCMAKIN CT KENNEDY DRMELANIEDR BEDDO CTCARRIAGE DRCARRIAGE LNK Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC25-014 6701 Carriage Ln Aerial Map 6808 6900 6902 6901 69036908 6805 6801 1801 1800 6701 6710 6708 6706 6704 6702 6700 6703 6705 6707 6709 6801 6803 6805 6807 6803 2108 2110 2200 2202 2204 6801 6709 6707 6705 6703 6701 2000 6614 6616 6618 6620 6700 6702 6704 6706 6708 6800 2002 6802 6804 6806 6808 6810 6812 6814 6805 6803 6801 2004 6711 6709 6707 6705 6703 6701 6700 6702 6704 6706 6602 6708 6710 6800 6802 6804 6604 6606 6608 6610 6612 21072001200520072011201321012105 2200 2202 2204 6508 6510 6600 6602 6604 6606 6608 6610 6607 6605 6603 6601 6509 6507 6505 6504 6506 6508 6600 6602 6604 66066611 6609 6607 6605 6603 6601 6509 6507 2201 6601 6606 6604 6602 6600 6603 6605 6607 6609 6611 6613 6610 6608 6601 6612 6610 6608 6606 6604 6602 6600 6603 6605 6607 6609 6611 6613 6615 6614 6705 6703 6705 6707 6521 6901 6900 MELANIE DRMEADEDR BAKER CT MCMAKIN CT KENNEDY DRTARRANT LNCOLLEYVILLE BLVDBEDDO CTCARRIAGE DRCARRIAGE LNML PUD-R ML K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC25-014 6701 Carriage Ln Zoning Map 1 Notify_List.xlsx OBJECTID Owner_Name Owner_Addr Owner_City Owner_Zip Situs_Addr 1 TX14 COLLEYVILLE LLC 1521 WESTBRANCH DR STE 100 MC LEAN, VA 22102 6805 COLLEYVILLE BLVD 2 ATWELL, JEFFREY O 6701 KENNEDY DR COLLEYVILLE, TX 76034 6701 KENNEDY DR 3 COOK FAMILY TRUST 6710 CARRIAGE LN COLLEYVILLE, TX 76034 6710 CARRIAGE LN 4 COOLBAUGH, SCOTT R 6708 CARRIAGE LN COLLEYVILLE, TX 76034 6708 CARRIAGE LN 5 FREEMAN, DORI 6706 CARRIAGE LN COLLEYVILLE, TX 76034 6706 CARRIAGE LN 6 DUCAY, JERALD 6704 CARRIAGE LN COLLEYVILLE, TX 76034 6704 CARRIAGE LN 7 LOUGHRAN, MATTHEW 6702 CARRIAGE LN COLLEYVILLE, TX 76034 6702 CARRIAGE LN 8 WARD, JAMES 6700 CARRIAGE LN COLLEYVILLE, TX 76034 6700 CARRIAGE LN 9 COTTEN, JANICE R S 6703 KENNEDY DR COLLEYVILLE, TX 76034 6703 KENNEDY DR 10 DILES FAMILY REVOCABLE LIVING TRUST 6705 KENNEDY DR COLLEYVILLE, TX 76034 6705 KENNEDY DR 11 DANA, JULIUS M 6707 KENNEDY DR COLLEYVILLE, TX 76034 6707 KENNEDY DR 12 BURROW, TIMOTHY B 6709 KENNEDY DR COLLEYVILLE, TX 76034 6709 KENNEDY DR 13 KAVIANI, PARICHEHR S 6801 KENNEDY DR COLLEYVILLE, TX 76034 6801 KENNEDY DR 14 VALDEZ, DAVID J 6803 KENNEDY DR COLLEYVILLE, TX 76034 6803 KENNEDY DR 15 HOSSAIN, AHMED A 6805 KENNEDY DR COLLEYVILLE, TX 76034 6805 KENNEDY DR 16 LIPPERT, JOSEPH C 6807 KENNEDY DR COLLEYVILLE, TX 76034 6807 KENNEDY DR 17 HAILEY, OSCAR C 2108 MELANIE DR COLLEYVILLE, TX 76034 2108 MELANIE DR 18 CARNAHAN, SHANNON 2110 MELANIE DR COLLEYVILLE, TX 76034 2110 MELANIE DR 19 ALEE, RONALD M 2200 MELANIE DR COLLEYVILLE, TX 76034 2200 MELANIE DR 20 HICKFANG, FREDRICK S 2202 MELANIE DR COLLEYVILLE, TX 76034 2202 MELANIE DR 21 MOCHIZUKI, KENICHI 6709 MEADE DR COLLEYVILLE, TX 76034 6709 MEADE DR 22 LUECKENHOFF, MICHAEL J 6707 MEADE DR COLLEYVILLE, TX 76034 6707 MEADE DR 23 NELSON, KEITH 6705 MEADE DR COLLEYVILLE, TX 76034 6705 MEADE DR 24 MCCALL, WILLIAM J 6703 MEADE DR COLLEYVILLE, TX 76034 6703 MEADE DR 25 BROCKENBUSH, CHARLES D 6701 MEADE DR COLLEYVILLE, TX 76034 6701 MEADE DR 26 FLOWERS, GREGG W 6614 MCMAKIN CT COLLEYVILLE, TX 76034 6614 MCMAKIN CT 27 MCDERMOTT, COLIN 6618 MCMAKIN CT COLLEYVILLE, TX 76034 6618 MCMAKIN CT 28 WILEY, PAUL 6620 MCMAKIN CT COLLEYVILLE, TX 76034 6620 MCMAKIN CT 29 BERGER, ANDREW 6700 KENNEDY DR COLLEYVILLE, TX 76034 6700 KENNEDY DR 30 RYAN, MICHAEL J 6702 KENNEDY DR COLLEYVILLE, TX 76034 6702 KENNEDY DR 31 WILLIAMSON, KENNY 6704 KENNEDY DR COLLEYVILLE, TX 76034 6704 KENNEDY DR 32 FRANKS, JAY R 6706 KENNEDY DR COLLEYVILLE, TX 76034 6706 KENNEDY DR 33 CORONEL, CHRISTIAN 6708 KENNEDY DR COLLEYVILLE, TX 76034 6708 KENNEDY DR 34 RISLEY, PHILIP M 6800 KENNEDY DR COLLEYVILLE, TX 76034 6800 KENNEDY DR 35 OKWENA, GIDEON 6802 KENNEDY DR COLLEYVILLE, TX 76034 6802 KENNEDY DR 36 SHERRILL, JIM B 6804 KENNEDY DR COLLEYVILLE, TX 76034 6804 KENNEDY DR 37 GWALTNEY FAMILY LIVING TRUST 6801 CARRIAGE LN COLLEYVILLE, TX 76034 6801 CARRIAGE LN 38 RALPH D. BENNETT & GAIL C. BENNETT JOINT LIVING TR 6711 CARRIAGE LN COLLEYVILLE, TX 76034 6711 CARRIAGE LN 39 BUSH FAMILY TRUST 6709 CARRIAGE LN COLLEYVILLE, TX 76034 6709 CARRIAGE LN 40 RAPJ TRUST 6707 CARRIAGE LN COLLEYVILLE, TX 76034 6707 CARRIAGE LN 41 6705 CARRIAGE LN LAND TRUST PO BOX 210091 BEDFORD, TX 76095 6705 CARRIAGE LN 42 KONKLE, MICHAEL 6703 CARRIAGE LN COLLEYVILLE, TX 76034 6703 CARRIAGE LN 43 RAPKEN, MICHAEL 6701 CARRIAGE LN COLLEYVILLE, TX 76034 6701 CARRIAGE LN 44 CUESTAS, DAVID 6700 MEADE DR COLLEYVILLE, TX 76034 6700 MEADE DR 45 BLANKENSHIP, BAILEY 6702 MEADE DR COLLEYVILLE, TX 76034 6702 MEADE DR 46 KE, VICTOR H 6704 MEADE DR COLLEYVILLE, TX 76034 6704 MEADE DR 47 BIEG, SCOTT 6706 MEADE DR COLLEYVILLE, TX 76034 6706 MEADE DR 48 MATTHEWS, JOHN 6708 MEADE DR COLLEYVILLE, TX 76034 6708 MEADE DR 49 HARRIS, GERALD D 6710 MEADE DR COLLEYVILLE, TX 76034 6710 MEADE DR 50 ANDRADE, DAVID A 6800 MEADE DR COLLEYVILLE, TX 76034 6800 MEADE DR 51 FERRIS, DARRELL K 6610 BAKER CT COLLEYVILLE, TX 76034 6610 BAKER CT 52 STEVENS, MICHAEL 6612 MCMAKIN CT COLLEYVILLE, TX 76034 6612 MCMAKIN CT 53 RAY & DENICE KASPAR FAMILY TRUST 6607 BEDDO CT COLLEYVILLE, TX 76034 6607 BEDDO CT 54 HONG, MIN 6605 BEDDO CT COLLEYVILLE, TX 76034 6605 BEDDO CT 55 ROBINSON, JESSICA 6600 BEDDO CT COLLEYVILLE, TX 76034 6600 BEDDO CT 56 FARINELLA FAMILY REVOCABLE LIVING TRUST 6602 BEDDO CT COLLEYVILLE, TX 76034 6602 BEDDO CT 57 QUIRK, R JAMES 6604 BEDDO CT COLLEYVILLE, TX 76034 6604 BEDDO CT 58 MARTIN, TODD 6606 BEDDO CT COLLEYVILLE, TX 76034 6606 BEDDO CT 59 BYRD, JEFFREY 6611 MEADE DR COLLEYVILLE, TX 76034 6611 MEADE DR 60 DOUGHERTY, KEVIN 6609 MEADE DR COLLEYVILLE, TX 76034 6609 MEADE DR 61 BALOD, JOHN 6607 MEADE DR COLLEYVILLE, TX 76034 6607 MEADE DR 62 MARTIN, MICHAEL 6605 MEADE DR COLLEYVILLE, TX 76034 6605 MEADE DR 63 RIEGELMAN, TREVOR 6603 MEADE DR COLLEYVILLE, TX 76034 6603 MEADE DR 64 COWLEY, ROBERT D 6606 MEADE DR COLLEYVILLE, TX 76034 6606 MEADE DR 65 SMITH, JUANITA 6604 MEADE DR COLLEYVILLE, TX 76034 6604 MEADE DR 66 MCARTHUR, MICHAEL L 6602 MEADE DR COLLEYVILLE, TX 76034 6602 MEADE DR 67 BARNETT, DANIEL 6603 CARRIAGE DR COLLEYVILLE, TX 76034 6603 CARRIAGE DR 68 FISHER, THOMAS J 6605 CARRIAGE DR COLLEYVILLE, TX 76034 6605 CARRIAGE DR 69 YANG, HUA 6607 CARRIAGE DR COLLEYVILLE, TX 76034 6607 CARRIAGE DR 70 KAISER, RAMIZ 6609 CARRIAGE DR COLLEYVILLE, TX 76034 6609 CARRIAGE DR 71 TUCKER, GENNA S 6611 CARRIAGE DR COLLEYVILLE, TX 76034 6611 CARRIAGE DR 72 BOOTH, CRAIG A 6613 CARRIAGE DR COLLEYVILLE, TX 76034 6613 CARRIAGE DR 73 KEELEY, KEVIN 6610 MEADE DR COLLEYVILLE, TX 76034 6610 MEADE DR 74 HERMS, BRIAN 6608 MEADE DR COLLEYVILLE, TX 76034 6608 MEADE DR 75 WALIA, SANDEEP 6612 CARRIAGE DR COLLEYVILLE, TX 76034 6612 CARRIAGE DR 76 JONES, DEAN 6610 CARRIAGE DR COLLEYVILLE, TX 76034 6610 CARRIAGE DR 77 DAVIS, JAMES G 6608 CARRIAGE DR COLLEYVILLE, TX 76034 6608 CARRIAGE DR 78 XIA, XIAOXIA 6606 CARRIAGE DR COLLEYVILLE, TX 76034 6606 CARRIAGE DR 79 KING, BOBBY 6604 CARRIAGE DR COLLEYVILLE, TX 76034 6604 CARRIAGE DR 80 ROSSR LIVING TRUST 6602 CARRIAGE DR COLLEYVILLE, TX 76034 6602 CARRIAGE DR 81 BERMAN, MICHELLE 6605 KENNEDY DR COLLEYVILLE, TX 76034 6605 KENNEDY DR 82 SOLIMAN, AYMAN R 6607 KENNEDY DR COLLEYVILLE, TX 76034 6607 KENNEDY DR 83 MONTEMAYOR, PEDRO 6609 KENNEDY DR COLLEYVILLE, TX 76034 6609 KENNEDY DR 84 SMITH, BYRON E 6611 KENNEDY DR COLLEYVILLE, TX 76034 6611 KENNEDY DR 85 FILEWOOD, MARK A 6613 KENNEDY DR COLLEYVILLE, TX 76034 6613 KENNEDY DR 86 LARMON, PAUL W 6615 KENNEDY DR COLLEYVILLE, TX 76034 6615 KENNEDY DR 87 DUFFY, MARK 6614 CARRIAGE DR COLLEYVILLE, TX 76034 6614 CARRIAGE DR 88 IKENOUYE LLC PO BOX 444 VALLEY VIEW, TX 76272 6705 COLLEYVILLE BLVD 89 ROSS DOWNS ESTATES 4113 Gateway Drive #100 COLLEYVILLE ,TX 76034 COURTESY NOTICE 90 GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, June 9, 2025 at 7:00 p.m. City Council Meetings: Tuesday, July 1, 2025 & Tuesday, July 15, 2025 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for a fence on Lot 35, Block 12, of Ross Downs Estates, located at 6701 Carriage Ln, Case ZC25-014. The request is to allow for a 6 foot wooden fence to be placed within the required street side yard setback. Zoning Case:ZC25-014 Applicant:Michael Rapken Owner: Michael Rapken Location:6701 Carriage Ln Property Description:Lot 35, Block 12, Ross Down Estates Present Zoning:PUD-R, Planned Unit Development Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address or email below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Kristopher Potts Kristopher Potts Planner From: To:Citizen Letters Subject:6701 Carriage lane Case ZC-25-014 Date:Saturday, May 31, 2025 11:07:07 AM I am opposed to placing a 6 foot wooden fence within the required side yard set back. It would detract from the from openness aesthetic of the neighborhood and cause reductions in neighboring property values. Darrell Ferris Property Owner 6610 Baker Ct Colleyville TX 76034 ORDINANCE O-25-2336 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON APPROXIMATELY 0.367 ACRES, BEING LOT 35, BLOCK 12, ROSS DOWN ESTATES, LOCATED AT 6701 CARRIAGE LANE, BY AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR A FENCE TO BE PLACED WITHIN THE REQUIRED STREET SIDE YARD SETBACK AND BE LOCATED APPROXIMATELY 16 FEET FROM THE PROPERTY LINE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit to allow for a fence to be placed within the required street side yard setback and be located approximately 16 feet from the property line under Case No. ZC25-014; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit to allow for a fence to be placed within the required street side yard setback and be Ordinance O-25-2336 Page 2 of 3 located approximately 16 feet from the property line on 0.367 acres, being Lot 35, Block 12, Ross Down Estates, located at 6701 Carriage Lane, as depicted on the attached as Exhibit “A”. Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall allow a 6-foot wood fence to be placed within the required street side yard setback and be located approximately 16 feet from the property line. b. It shall be generally consistent with the site plan and as depicted on the attached Exhibit “B”. c. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Ordinance O-25-2336 Page 3 of 3 Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 1st day of July 2025. The second reading and public hearing being conducted on the 15th day of July 2025. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 15TH DAY OF JULY 2025. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Fence Exhibit City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6a Agenda Date 7/1/2025 Number Resolution R-25-5056 Type Resolution Department Community Development Title Consideration of a variance to the lot size regulations of the RD Two-Family Residential zoning district on Lot 1, Block 14, Woodland Hills Addition, being located at 3301 Bowden Hill Lane North, VC25-002 Explanation Reading and Public Hearing John Robertson, the applicant, has submitted a request for variance to the provisions of Section 3.24.G, Schedule of District Regulations of the Land Development Code, specifically for the lot size (area and depth) in the RD Two-Family Residential district. The request is to allow for a new accessory structure to be built on a property with an existing home. Lots zoned RD that are developed for single-family use are required to conform to the standards of the R-20 zoning district. Existing Conditions/Background: The subject property, 3301 Bowden Hill Lane North, is zoned RD Two-Family Residential and developed with a single-family use. There is an existing home on the property. Requested Variance: The applicant is requesting a variance to the lot size, specifically lot area and lot depth, to allow for a new accessory structure to be constructed. The existing RD zoning requires a minimum of 20,000 square feet for the lot area, 100 feet for lot width, and 125 feet for lot depth when developed with a single-family residential use. The variance would allow for the existing lot area of 11,944 square feet and depth of 115 feet. Ordinance – Chapter 3 – Land Use – Section 3.24.G Schedule of District Regulations The minimum standards for the R-20 zoning district are as follows: Minimum Lot Size 20,000 square feet 11,944 s.f. Minimum Lot Width 100 feet 109 ft Minimum Lot Depth 125 feet 115 ft Front Building Line 30 feet Side Building Line 10 feet Rear Building Line 25 feet Max. Lot Coverage 30% 27.44% Max. Impervious Coverage 60% 40.56% City of Colleyville Page 2 City Council Agenda Briefing 6a Analysis: The subject property is requesting to have a variance to the lot size, specifically area, depth, and width. When a lot zoned RD is developed with a single- family residential use, the lot shall comply with the R-20 zoning district standards. A variance to the lot size (area and depth) is required to allow the ability to apply for and receive the necessary building permit to build a new accessory structure. Plat Status: The property is currently platted as Lot 1, Block 14, of the Woodland Hills Addition. DRC Review: The Development Review Committee (DRC) reviewed the request at their June 23, 2025 meeting and determined the application was complete and may be scheduled for the next available City Council meeting. Drainage: N/A Surrounding Development: The properties to the north, south, east, and west are zoned RD Two-Family Residential and improved with single-family homes. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff recommends approval of the request. Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1. Aerial Map 2. Zoning Map 3. Future Land Use Map 4. Plat Exhibit 5. Site Plan 6. Notification Map 7. Property Owner Notification Letter 8. Letters Received 9. Resolution R-25-5056 3402 4000 3409 3402 3401 3905 4202 3405 3305 4100 3300 33043302 3400 3302 3404 3304 3407 3406 4001 3406 4102 3300 4007 3405 3403 3410 3301 3304 3136 3901 3303 4201 4002 4201 3407 4009 4105 3403 3402 3303 3403 3301 3403 4102 4103 3408 4200 4006 3404 3409 3201 3303 3402 4200 3407 3902 3412 3305 3904 4106 3411 3411 3908 3903 4202 3101 3404 3409 4200 3400 3301 4104 4100 4103 3410 4101 3401 4201 3405 3200 4003 3406 3302 3303 3400 4005 4102 3302 3300 4203 3400 3907 4008 34073405 3408 3401 3410 3203 3101 3103 3205 3408 3300 3906 3305 3138 3301 3132 3404 4108 3105 3401 3305 3900 341140043301 3103 3104 4101 3106 3302 3300 3134 3106 3105 4100 4001 3907 3905 4101 3903 4105 3503 4009 4003 4103 3909 3901 4005 3501 4007 4201 CHEEK SPARGER RDPEMBROOKEPKWYW BOWDEN HILL LN EG L E N D A L E D RMARTIN PKWYP E M B R O O K E PKWY SCHRISMACWAY LEXINGTON PKWYS C A R B O R O U G H LN E MIDDLETON WAY LANGLEY HILL LN BOWDEN HILL LN N K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. VC25-002 3301 Bowden Hill Ln N Aerial Map 3402 4000 3409 3402 3401 3905 4202 3405 3305 4100 3300 33043302 3400 3302 3404 3304 3407 3406 4001 3406 4102 3300 4007 3405 3403 3410 3301 3304 3136 3901 3303 4201 4002 4201 3407 4009 4105 3403 3402 3303 3403 3301 3403 4102 4103 3408 4200 4006 3404 3409 3201 3303 3402 4200 3407 3902 3412 3305 3904 4106 3411 3411 3908 3903 4202 3101 3404 3409 4200 3400 3301 4104 4100 4103 3410 4101 3401 4201 3405 3200 4003 3406 3302 3303 3400 4005 4102 3302 3300 4203 3400 3907 4008 34073405 3408 3401 3410 3203 3101 3103 3205 3408 3300 3906 3305 3138 3301 3132 3404 4108 3105 3401 3305 3900 341140043301 3103 3104 4101 3106 3302 3300 3134 3106 3105 4100 4001 3907 3905 4101 3903 4105 3503 4009 4003 4103 3909 3901 4005 3501 4007 4201 CHEEK SPARGER RDPEMBROOKEPKWYW BOWDEN HILL LN EG L E N D A L E D RMARTIN PKWYP E M B R O O K E PKWY SCHRISMACWAY LEXINGTON PKWYS C A R B O R O U G H LN E MIDDLETON WAY LANGLEY HILL LN BOWDEN HILL LN N RD R-20 RD PUD-R PUD-R K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. VC25-002 3301 Bowden Hill Ln N Zoning Map 3402 4000 3409 3402 3401 3905 4202 3405 3305 4100 3300 33043302 3400 3302 3404 3304 3407 3406 4001 3406 4102 3300 4007 3405 3403 3410 3301 3304 3136 3901 3303 4201 4002 4201 3407 4009 4105 3403 3402 3303 3403 3301 3403 4102 4103 3408 4200 4006 3404 3409 3201 3303 3402 4200 3407 3902 3412 3305 3904 4106 3411 3411 3908 3903 4202 3101 3404 3409 4200 3400 3301 4104 4100 4103 3410 4101 3401 4201 3405 3200 4003 3406 3302 3303 3400 4005 4102 3302 3300 4203 3400 3907 4008 34073405 3408 3401 3410 3203 3101 3103 3205 3408 3300 3906 3305 3138 3301 3132 3404 4108 3105 3401 3305 3900 341140043301 3103 3104 4101 3106 3302 3300 3134 3106 3105 4100 4001 3907 3905 4101 3903 4105 3503 4009 4003 4103 3909 3901 4005 3501 4007 4201 CHEEK SPARGER RDPEMBROOKEPKWYW BOWDEN HILL LN EG L E N D A L E D RMARTIN PKWYP E M B R O O K E PKWY SCHRISMACWAY LEXINGTON PKWYS C A R B O R O U G H LN E MIDDLETON WAY LANGLEY HILL LN BOWDEN HILL LN N K Residential Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. VC25-002 3301 Bowden Hill Ln N Future Land Use Map U AC 3301 AC Scale: 1" = 8' DATE: 5/2025 JC Unique Landscaping Design & Construction Inc 7111 Colleyville Blvd. Colleyville, TX 76034 (817) 488-4124 Lndscpng.com Julie Robertson 3301 Bowden Hill Ln N Colleyville, TX 76034 (817) 812-4101 PLANTS IN BOLD: EXISTS PLANTS IN ITALICS: TRANSPLANTED PLANTS IN NORMAL TEXT: TO BE ADDED N22.00 ' 7.00 ' 20.00 ' 7.00 ' 20.00 ' 24.00 ' 7.00 ' 3.00 ' 3.00 ' 7.50 ' 16.25 ' 12.00 ' 14.00 ' 4.00 ' OVERLAY EXISTING PATIO SKIN FINISH - NO COLOR NEW CONCRETE PATIO SKIN FINISH - NO COLOR 3X3 POURED CONCRETE PAVER WALKWAY SET IN BLACK STAR GRAVEL WITH BLACK STEEL EDGINGNEW PAVILION WITH SKIN FINISH CONCRETE SLAB - NO COLOR 3402 4000 3409 3402 3401 3905 4202 3405 3305 4100 3300 33043302 3400 3302 3404 3304 3407 3406 4001 3406 4102 3300 4007 3405 3403 3410 3301 3304 3136 3901 3303 4201 4002 4201 3407 4009 4105 3403 3402 3303 3403 3301 3403 4102 4103 3408 4200 4006 3404 3409 3201 3303 3402 4200 3407 3902 3412 3305 3904 4106 3411 3411 3908 3903 4202 3101 3404 3409 4200 3400 3301 4104 4100 4103 3410 4101 3401 4201 3405 3200 4003 3406 3302 3303 3400 4005 4102 3302 3300 4203 3400 3907 4008 34073405 3408 3401 3410 3203 3101 3103 3205 3408 3300 3906 3305 3138 3301 3132 3404 4108 3105 3401 3305 3900 341140043301 3103 3104 4101 3106 3302 3300 3134 3106 3105 4100 4001 3907 3905 4101 3903 4105 3503 4009 4003 4103 3909 3901 4005 3501 4007 4201 CHEEK SPARGER RDPEMBROOKEPKWYW BOWDEN HILL LN EG L E N D A L E D RMARTIN PKWYP E M B R O O K E PKWY SCHRISMACWAY LEXINGTON PKWYS C A R B O R O U G H LN E MIDDLETON WAY LANGLEY HILL LN BOWDEN HILL LN N K Subject Property Buffer Parcels to be notified DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. VC25-002 3301 Bowden Hill Ln N Notification Map NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: City Council Meeting: Tuesday, July 1, 2025 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Variance to the lot size (area, width, & depth) regulations of the RD Two-Family Residential zoning district on Lot 1, Block 14, of the Woodland Hills Addition, being approximately 0.27 acres, and zoned RD Two-Family Residential. The lot does not meet the R-20 standards required in the RD zoning district and requires variances to allow for an accessory building to be built. The lot area is 11,944 square feet, the width is 102 feet, and the depth is 113 feet. Zoning Case:VC25-002 Applicant:John Robertson Owner: John Robertson Location:3301 Bowden Hill Lane N Property Description:Lot 1, Block 14, Woodland Hills Addition Present Zoning:RD Two-Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address or email below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 NOTICE OF PUBLIC HEARING Citizenletters@Colleyville.com The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the case number when requesting information. Kristopher Potts Kristopher Potts Planner From: To:Citizen Letters Subject:3301 Bowden Hill Lane N. Zoning Change Date:Monday, June 16, 2025 2:20:34 PM Hello, Please accept this email as our APPROVAL of the proposed change. Outdoor open air structures are very common in our neighborhood and consistent with our neighborhood aesthetics. The Robertson's maintain a beautiful home and anything they do will be first rate. Thank you, Christy Horne 4104 Pembrooke Pkwy W, Colleyville, TX 76034 From: To:Citizen Letters Subject:Please approve proposed change! Date:Tuesday, June 17, 2025 10:07:26 AM Please accept this email as our APPROVAL of the proposed change regarding Julie and Andrew Robertson’s request to build. Outdoor open air structures are very common in our neighborhood and consistent with our neighborhood aesthetics. The Robertson's maintain a beautiful home and anything they do will be first rate. Thank you, Lisa Warren 3305 Scarborough Lane Court Colleyville, TX 76034 Sent from my iPhone From: To:Citizen Letters Subject:Case VC 25-002 Johb Robertson Date:Wednesday, June 18, 2025 1:05:34 PM Dear City of Colleyville: I am writing today in support of my Friend and Neighbor Julie & Andrew Robertson who live @ 3301 Bowden Hill Ln N here in Colleyille. I am in support of their request and petition to the city to expand and improve their back yard. I see NO reason why they should be denied the Opportunity to improve their property value and quality of life. Please approve their petition. Sincerely, Garett Harbison 3302 Bowden Hill Ln N From: To:Citizen Letters Subject:Zoning Case VC25-002 - John Robertson - 3301 Bowden Hill Lane N Date:Wednesday, June 18, 2025 1:46:13 PM Hello, My husband and I are unable to attend the July 1, 2025 City Council Meeting. Please accept this email as our approval of the proposed change for Zoning Case VC25-002 by John Robertson. Open air accessory structures are common in Woodland Hills, and we are confident that the structure the Robertson family proposes to add to their property will be of high quality and maintain the neighborhood's aesthetic. Thank you, Kassi and John Shaw 3300 Pembrooke Pkwy S, Colleyville TX 76034 From: To:Citizen Letters Subject:Robertson zoning Date:Thursday, June 19, 2025 8:05:12 AM Re: zoning change for Julie & Andrew Robertson. They are trying to build an outdoor cabana. Please accept this email as our APPROVAL of the proposed change. We have no objections. Mary Ashmead 3303 Pembrooke Pkwy S, Colleyville, TX 76034 From: To:Citizen Letters Subject:Zoning change request for the Robertsons Date:Thursday, June 19, 2025 8:01:51 AM Hello, Please accept this email as our APPROVAL of the proposed change. Outdoor open air structures are very common in our neighborhood and consistent with our neighborhood aesthetics. The Robertson's maintain a beautiful home and anything they do will be first rate. Thank you, Courtney Woo 4106 Pembrooke Pkwy W, Colleyville, TX 76034 Sent from my iPhone From: To:Citizen Letters Subject:Zoning Case VC25-002 Date:Sunday, June 22, 2025 12:11:11 PM This is Sherry Heiser at 4105 Martin Pkwy in Colleyville Texas. I would like to send a note of approval for the Roberson’s plan to build a cabana in their backyard. If you need to speak directly to me my number is Thank you for monitoring and keeping Colleyville beautiful. Sincerely Sherry and Chuck Heiser From: To:Citizen Letters Subject:Support for Zoning Case VC25-002 @ 3301 Bowden Hill Lane Date:Tuesday, June 17, 2025 12:21:38 PM Good afternoon, I'm reaching out in support of my neighbor's request for a zoning variance to build a backyard structure at 3301 Bowden Hill Lane. I believe it is a reasonable addition to their property and will not negatively impact the neighborhood. I encourage the City Council to approve the request. Please feel free to contact me if you need additional information. Thank you. Regards, Michael Ashmead 3303 Pembrooke Pkwy S RESOLUTION R-25-5056 APPROVING A VARIANCE OF SECTION 3.24.G OF THE LAND DEVELOPMENT CODE, SPECIFICALLY FOR LOT AREA AND LOT DEPTH, IN THE RD TWO FAMILY RESIDENTIAL DISTRICT, FOR LOT 1, BLOCK 14, WOODLAND HILLS ADDITION, LOCATED AT 3301 BOWDEN HILL LANE NORTH NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the variance to allow for the lot area to be 11,944 square feet and the lot depth to be 115 feet in the RD Two Family Residential district located at 3301 Bowden Hill Lane North (the “Property”), as depicted in Exhibit “A” and Exhibit “B” hereto, is approved. Sec. 2. THAT this Resolution shall become effective immediately upon passage; provided that, the variance for the Property shall become effective immediately upon the conditions stated herein being fully satisfied. AND IT IS SO RESOLVED. PASSED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 1ST DAY OF JULY 2025. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor Exhibit “A” Exhibit “B” RESOLUTION R-25-5057 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF JULY 1, 2025 WHEREAS, City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 1ST DAY OF JULY 2025. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven Bobby Lindamood City Secretary, TRMC Mayor