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HomeMy WebLinkAboutLibrary Board-Minutes-12/9/2024City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY DECEMBER 9, 2024 - 6:00 PM 1.CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Merry Graves, Joseph Stout, Susan Baum, Darrell Brown, Al Cain, David Thach, Debra Sims, Denise Light. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: NA 2.APPROVAL OF MINUTES October 14, 2024 A motion was made by Kay Newton and seconded by Al Cain to approve the October 14, 2024 minutes. The motion was approved unanimously. 3.REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board Members New members Darrell Brown, David Thach, and Debra Sims were introduced, followed by current members and present library staff. 3b Election of Chair and Vice-Chair Kay Newton nominated Al Cain for Chair and the motion was seconded by Molly Skinner. Al Cain was unanimously voted in as Chair. Wanda Cotter volunteered for Vice Chair, was seconded by Kay Newton and Darrell Brown. Wanda Cotter was unanimously voted in as Vice Chair. Colleyville Library Board Minutes December 9, 2024 City of Colleyville Page 2 3c Review Colleyville Library Board Bylaws Library Board Bylaws were unchanged and reviewed with no questions or concerns. 3d Online Calendar Update Director Pawlowski discussed the October 2024 issues created from the data migration update initiated by the current vendor, Plymouth Rocket Event Keeper. The vendor encountered problems that they were unable to resolve and ultimately decided to sunset the calendar product with no support staff available. The library reviewed various online calendar platforms and ultimately decided to go with one that best fits the library’s needs. The library is planning to go live on January 1 with its new online calendar called “Library Calendar” by Library Market. December programs will not be affected as those requiring registration were already in the calendar at the beginning of the Fall programming cycle. The Winter/Spring programming cycle registration opens on January 6 with programs beginning January 13. Director Pawlowski assured the board that the library will be able to offer program registration through the new online calendar on the January 6 date. There was discussion of cost between the sunsetted product and the new one. The old calendar was $900 annually and the new one being $2,000 annually plus implementation costs. Other platforms considered did not have the functionality required of the library’s program needs. The library has existing funds to cover the cost of implementation and annual subscription cost this year. 3e Discussion of Items for Future Agendas No items for future agendas. 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski noted the statistics were good for the beginning of the year. Discussion regarding the “Persons visiting the library” statistic focused around how the library not being a voting center was creating a larger discrepancy between the current fiscal year and previous one. The library’s “person visiting the library” numbers are on par to previous fiscal years when the library was not a voting site. Circulation numbers are up 5% total, Cloud Library continues to grow, program attendance is good. Fall programming moved up a week earlier to accommodate the dip in attendance after Thanksgiving. Volunteering is strong with an increase in adult Colleyville Library Board Minutes December 9, 2024 City of Colleyville Page 3 volunteers participating, freeing up staff to focus on other circulation duties. Upon Board Member David Thach’s request, clarification was given regarding the difference between Patrons Visiting the Library and Gate Count statistics. The Gate Count only includes patrons physically entering the building, while Persons Visiting the Library tracks all users of the library including people using the drive up window and digital traffic through Cloud Library. Member Thach also inquired about number of households to library card holders. Director Pawlowski indicated that most library’s goals are to aim for 50% of households which as of the last time those numbers were run, the Colleyville Public Library was at the 50% mark. B. Donations The library received a donation of $151 from the books sold to Better World Books. C. Library Programs Director Pawlowski discussed the Fall programming attendance. The library brought back it’s Halloween party this year. Over 200 patrons were in attendance for the hour long party, which was well received by all. Our Youth Services department had a Pokemon Scavenger Hunt that drew 120 kids participating over the 6 day event. Thanksgiving Family Story Time, family movie and crafts and snacks were all well attended. The holiday Storywalk went up in the Plaza on December 2nd. The library partnered with the Colleyville Police Department to host an Elder Fraud Scam Awareness forum. Detective Jeff Prater facilitated an engaging program with a healthy interaction and Q&A with the 12 attendees present, which he acknowledged as being very good attendance compared to some of his prior presentations. Passive programs going on inside the library include a “How many marshmallows to make a snowman” where Teens and Adults can guess and potentially win a snowman shaped jar full of marshmallows and a $35 Colleyville Gift Card. Winter/Spring Story Time and Program registration opens January 6 and starting the following Monday, January 13. Winter Reading Challenges will be Bingo card based. Children’s challenges will be focused on reading, while the adults challenge will be based on utilizing library resources in addition to reading. The adult services department is actively encouraging and promoting all the services the library has to offer. Youth Services department has Spring Break activities and events planned and performers booked, including juggler David Slick, Dallas Zoo, and Southwest Dairy Farmers. For adults, Tarrant County Public Health will be presenting an Emergency Preparedness program through collaboration with our library outreach. A Family Communication workshop is scheduled in March, in addition to a Medicare and Social Security informational session. Board member Newton asked for clarification between the winter program and challenge. Director Pawlowski explained the library will continue to differentiate the reading portion as the “challenge” and the classes as the “program”. This is intended to help patrons better understand what they are signing up for. Colleyville Library Board Minutes December 9, 2024 City of Colleyville Page 4 4b Friends of the Colleyville Public Library Report Merry Graves reported the Friends are still taking donations and selling books inside the library. The Friends received a $10,000 donation from a resident in November, and he will be given a lifetime membership. This donation will support the library’s needs. Membership has increased in addition to marketing efforts, and advertising is primarily through Facebook. The holiday book sale is scheduled for Friday, December 13th from 10 a.m. – 5 p.m. and Saturday, December 14th from 10 a.m. – 3 p.m. The Friends continue to sell to Better World Books and Half Price Books. Board member Newton announced some of the special things they will have during the books sale, including a raffle and a prize wheel. 4c Colleyville Public Library Foundation Report Denise Light picked up the 20th Anniversary Celebration plaque to be hung in the library. The Foundation received the Glazier family foundation check for $10,000 to support the Summer Reading Program. That money is planned to be distributed to the library in April, with some of the focus on library furniture updates. Chair Skinner advised the next meeting will be Monday, February 10 at 6:00pm. New members were advised as to when and how they will be notified before the next meeting. Chair Skinner concluded the agenda was complete and requested a motion to adjourn. 5. ADJOURNMENT A motion was made by Darrell Brown and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 6:32 p.m. The motion was approved unanimously. APPROVED ON THIS THE 14TH DAY OF APRIL 2025. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator