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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-6/17/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WORKSESSION AGENDA 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor TUESDAY, JUNE 17, 2025 - 5:00 PM 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2026 budget 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 13, 2025 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WORKSESSION BRIEFING Agenda Number 2a Agenda Date 6/17/2025 Number Type Presentation and Discussion Department Police Title Discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2026 budget Explanation In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year. This agenda item provides for discussion of the proposed FY 2026 CCCPD budget. State law also requires the CCCPD Board to adopt an annual budget at least 80 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, July 1, 2025, for the Board to conduct a public hearing and vote to approve the FY 2026 CCCPD Budget. Upon Board approval, the budget will be forwarded to the City Council for consideration. Staff has proposed the attached FY 2026 budget for review and discussion, and is seeking direction on the proposed expenditures, prior to the meeting for the adoption of the proposed FY 2026 budget. The attached document also forecasts expenditures for the next five fiscal years, to allow for Board discussion and direction. Attachments 1. CCCPD FY26 Budget Presentation 2. CCCPD Proposed Budget Discussion of Proposed FY 2026 Colleyville Crime Control Prevention District Budget (CCCPD) Chief Michael C. Miller CCCPD Board Meeting June 17, 2025 CCCPD History Creation & Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period. Voters renewed the District for an additional 20 years in 2003 •In 2023, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2043 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” Updates on Initiatives from Previous FYs FY25 Funding Requests Increase Community Engagement with PowerDMS •PowerDMS is a software package that we use for policy management and to facilitate our accreditation process. •We received approval to include the capability for our accreditation/policy team to create test questions on policies to ensure staff fully understands the policies they are signing for. (increase of $1137/year) •We received approval to include a new PowerDMS module called Power Engage which allowed us to increase our community engagement by measuring citizen satisfaction about our level of service. (increase of $14,014 for first year and $9370 / year thereafter) •As of June 1st, we have averaged a 52.77% response rate (372 out of 705) and our average Citizen Positive Satisfaction Score is 92.93%. FY25 Funding Requests Measure Citizen Satisfaction Keep Citizens InformedBoost Morale FY25 Funding Requests Portable Radios (Capital) •We received approval to purchase 50 new Motorola APX NEXT All-Band P25 Smart radios to replace the ones purchased in 2013. •One time purchase price was $336,475. •Ongoing costs of $1440 / year for smart feature (LTE if out of range) for 10 radios to be used by command staff and key supervisors. FY25 Funding Requests NETCO (Northeast Tarrant Co) Radio Consortium (Capital) •NETCO is a consortium of cities maintaining a trunked radio system in Northeast Tarrant County. Members include Colleyville, Bedford, Euless, Grapevine, Keller, and Southlake. •Each member city is responsible for contributing to the infrastructure upgrade of the NETCO system. •There are system upgrades that are required by 2026, but the NETCO board and City Managers chose to fund them in the FY25 budget to take advantage of a 10% discount. •Total costs for the upgrades was $967,309 which was split equally across all 6 member cities. •Colleyville’s portion was estimated to be: $161,218. •Our actual portion was: $137,363.84 FY25 Funding Requests North Tarrant Regional SWAT Team – Bearcat Armored Vehicle (Capital) •Each member city is responsible for contributing to the equipment costs of the NRT SWAT Team. •Total costs for the Bearcat G3 was $386,866 which was split equally across all 5 member cities. •Colleyville’s portion was: $77,373. •Order placed in October of 2024 •Build timeline is approximately 18 months. Anticipated delivery May 2026. New Funding Request for FY26 FY26 Funding Request New Initiative: •Funding for a full-time Network & Cybersecurity Administrator reporting to the Information Systems Management department at $109,738. •Annual funding of $54,869 requested from CCCPD. •Additional $54,869 to be provided via the Utility Fund. •This role will provide immediate and on-going federal security requirement realignment including citywide IT cybersecurity, network infrastructure, and utility enhancements. FY26 Funding Request Citywide Cybersecurity, Network Infrastructure, & Utility Enhancements •Cybersecurity Detection & Response Improvements •Desktops, Servers, etc… •Data Center Modernization & Fortification •Regional CAD\RMS Hardening •Expanded Surveillance Systems & Monitoring •Access Controls, HVAC, Lighting, & Utility Administration •SH26 Network Integration & Management •SCADA Augmentation & Renovation FY26 Proposed Budget Ongoing Initiatives: •Funding of Salary and Benefits for seventeen (17) full-time sworn officer positions •We are currently authorized for 50 sworn city-wide •5 of the 17 are our SRO positions •Funding for a part-time Accreditation Coordinator position •Funding for 2 part-time Public Service Officer positions •Records Management System software (CentralSquare) and maintenance •Various software maintenance agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs FY26 Proposed Budget Ongoing Initiatives (cont): •Police Department vehicles primarily funded through CCCPD budget •Utilizing Enterprise for all fleet needs city-wide. •Continuation of weapons replacement schedule •Funding for SWAT training and equipment. We fill up to 3 slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. •Funding for safety equipment and on going replacement, these items include collapsible rubber base traffic cones for each patrol unit •Funding for Early Warning System / Internal Affairs System Annual Subscription FY26 Proposed Budget Ongoing Initiatives (cont): •License Plate Reader camera annual licensing costs •Funding for Crime Scene Response •Funding for annual training for de-escalation / crisis intervention and leadership development training New Initiative: •Funding for a full-time Network & Cybersecurity Administrator. FY26 Proposed Budget Questions and Discussion? City of Colleyville 2020 2021 2022 2023 2024 2026 2027 2028 2029 2030 2031 CCCPD Fund Projection Original Budget Revised Estimate Proposed Budget Revenues: SALES TAX 1,951,706 2,266,964 2,524,850 2,584,889 2,618,355 2,600,000 2,660,000 2,700,000 2,754,000 2,809,080 2,865,262 2,922,567 2,981,018 SALE OF SURPLUS PROPERTY 129,456 40,470 - 75,334 34,524 15,000 85,000 50,000 50,000 50,000 50,000 50,000 50,000 INVESTMENT INCOME/(LOSSES)8,686 312 9,240 107,901 137,557 53,200 110,000 90,000 90,000 90,000 90,000 90,000 90,000 MISCELLANEOUS (SRO)6,044 - 2,548 - - 900,000 900,000 900,000 900,000 900,000 900,000 900,000 900,000 CARES ACT DISTRIBUTION - 155,761 134,530 - - - - - - - - - - CONTRA LEASE PROCEEDS - - 11,220 - - - - - - - - - - Total Revenues 2,095,892 2,463,507 2,682,388 2,768,124 2,790,436 3,568,200 3,755,000 3,740,000 3,794,000 3,849,080 3,905,262 3,962,567 4,021,018 Expenses: Eng Prof Svcs - Capital Outlay - - 250,000 - - - - - - - - - - Police Administration - Expense 167,979 237,307 219,282 127,444 162,026 773,947 774,352 436,875 445,613 454,525 463,615 472,888 482,345 Police Patrol - Expense 8,454 - 60,539 7,407 - - - - - - - - - Police Patrol - Salaries & Benefits 1,195,113 1,158,586 1,328,885 1,554,033 1,589,495 1,800,942 1,800,942 1,939,059 2,016,621 2,097,286 2,181,178 2,268,425 2,359,162 Police SRO - Salaries & Benefits - - - 159,991 628,596 701,631 701,631 757,561 787,863 819,378 852,153 886,239 921,689 Police SRO - Expense - - - 68,589 - - - - - - - - - Information Services - Salaries & Benefits - - - - - - - 54,189 56,357 58,611 60,955 63,393 65,929 Motor Vehicle Replacement 343,313 104,312 216,542 412,202 262,650 577,373 577,373 500,000 400,000 400,000 400,000 400,000 400,000 Total Expenses 1,714,859 1,500,206 2,075,247 2,329,666 2,642,767 3,853,893 3,854,298 3,687,684 3,706,454 3,829,800 3,957,901 4,090,945 4,229,125 Operating Transfers: Transfers-out (10,000) (10,000) (10,000) (10,000) (10,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) Total Operating Transfers In/(Out)(10,000) (10,000) (10,000) (10,000) (10,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) Operating Surplus/(Deficit)371,032 953,301 597,141 428,459 137,670 (310,693) (124,298) 27,316 62,546 (5,720) (77,640) (153,378) (233,107) Capital Plan Expenditures - - - - - - - (400,000) - - - - - Net Change in Available Funds 371,032 953,301 597,141 428,459 137,670 (310,693) (124,298) (372,684) 62,546 (5,720) (77,640) (153,378) (233,107) Available Funds, beginning 3,764,303 3,640,005 3,267,321 3,329,867 3,324,147 3,246,507 3,093,129 Available Funds, ending 3,640,005 3,267,321 3,329,867 3,324,147 3,246,507 3,093,129 2,860,022 90-day Operating (Reserve Policy)963,575 921,921 926,613 957,450 989,475 1,022,736 1,057,281 Available Funds Above/(Below) Policy 2,676,430 2,345,400 2,403,253 2,366,697 2,257,032 2,070,393 1,802,741 2025 Actual Projected Budget