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HomeMy WebLinkAboutLibrary Board-Minutes-4/15/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY APRIL 14, 2025 - 6:00 PM 1. CALL TO ORDER Chair Al Cain called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present: Chair Al Cain, and Board members: Wanda Cotter, Kay Newton, Molly Skinner, Joseph Stout, Darrell Brown, David Thach. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: NA 2. APPROVAL OF MINUTES December 9, 2024 A motion was made by Molly Skinner and seconded by Wanda Cotter to approve the December 9, 2024 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Overview of the 2025 Summer Reading Program Jack Pawlowski introduced the Summer Reading theme and T-shirt designs. Library Program and Reading Challenge Registration opens on Monday, May 19th at 10:00 AM. The finale is scheduled for Friday, July 25th. The Kick-Off is being planned, events being added to the calendar and brochure will be released end of April. Handouts with Story Times and classes are already being shared with patrons as they plan their summer. 3b Fiscal Year 2026 Budget Process Director Pawlowski shared the budget process has begun as meetings have already started. Final approval by Council in September, with Voluntary Budget turned in during August and to council in September. David Thach inquired about how the Library is funded. Director Pawlowski clarified that the Library is funded by the General (property taxes), CEDC (percentage of sales tax for leisure services) and the Voluntary Library fund which is the $2.00 donation option in the water bill. Colleyville Library Board Minutes April 14, 2025 City of Colleyville Page 2 Director Pawlowski addressed the Institute of Museum and Library Services (IMLS) March presidential executive order funding cuts. The IMLS funds several services throughout the state such as Boundless and ILL reimbursement grants. On April 3rd, the state was notified from IMLS that there was no more information regarding funding from them. E-Read Texas (Boundless auxiliary app) is fully funded by the state and somewhat funded by IMLS. New titles are not being added, but what is currently there is still accessible. The longevity of the Boundless platform is unknown until more information regarding funding is available. TexShare Databases which are primarily for research are IMLS funded as well. More information to come, and the state library is waiting to get more information. The Library has studied the impact to the Library, and we have no major services that run from a state grant. Since we are fully funded by the city, we should not see any real impact to our services. The Library is waiting for more information from the Texas State Library Archives Commission to understand the full impact of supplemental service that Colleyville receives. Board Member Wanda Cotter inquired about HB 3225 regarding juvenile restrictions to sexually explicit material access in public libraries. Library Director Pawlowski indicated that staff is reviewing the bill’s language and discussing procedural changes should the bill be signed into law. Kay Newton inquired about donation policy changes and Director Pawlowski advised an updated collection development policy and city donations policy are being reviewed. 3c Discussion of Items for Future Agendas No future items for discussion. 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski noted the statistics were good with Circulation up 2%, and Remote Locker usage up due to Winter Reading bingo card, especially in February with $35 Colleyville restaurant card promotion. Remote Locker usage in March was somewhat maintained with the extra visibility from February and Rec Center usage. Program attendance has been good; however, gate count is down overall due to the last early voting cycle from October of last year. David Thach questioned the circulation number being up versus the gate count and if this was due to Cloud Library or the number of physical items being checked out per patron. Pawlowski indicated that the Cloud Library usage is higher and the number of items per checkout may have been higher due to new Spring Break programming. Molly Colleyville Library Board Minutes April 14, 2025 City of Colleyville Page 3 Skinner asked about the number of resident versus non-resident library card holders. Resident card holders make up roughly 85% of total patron’s and program attendance is around 80% resident card holders. B. Donations The library received a donation of $200 from Colleyville Rummikub and a $250 donation from the Colleyville Garden Club. The Colleyville Woman’s Club is awarding a $2,500 grant to the Library for the purchase of memory care kits to support the community. 4b Friends of the Colleyville Public Library Report Kay Newton reported that over 5,000 books were brought to Thrift Books in Dallas, and some were selling. About half were recycled, but there were items they were wanting to get rid of. The rest are selling although at a smaller profit back to the Friends than through Better World Books. Inside the Library book sales are roughly $80-$100 per month in sales. A spring sale is being considered on a more defined scale such as Children’s or Adult only book sales. Director Pawlowski has asked for funds for upcoming programs and author luncheons, which are available as needed. 4c Colleyville Public Library Foundation Report No Foundation members present and their next meeting is in May. 5. ADJOURNMENT A motion was made by Kay Newton and seconded by Darrell Brown to adjourn the meeting of the Colleyville Library Board at 6:32 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF _8_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS THE _9th _ DAY OF _June 2025 ___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator